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Agenda - 02-03-1986
BOARD OF COMMISSIONERS AGENDA REGULAR MEETING MONDAY, FEBRUARY 3, 1986 COMMISSIONERS ROOM HILLSBOROUGH, N.C. 7:30 P.M. A. &OARD_ CAS B. AUDIENCE C� 1. Matters on the Printed Agenda 2. Matters not on the Printed Agenda C. APPQINTMENTS D. BEEQEME 1. Roof Repair/Replacement Status Report PAGE # E. ITEMS FOR DECISION—COMM' ACIENDA 006 1. Budget Calendar 010 2. Unpaid Real Property and Tax Lien Advertisement 011 3. Elevator Agreement 016 4. Long Term Care Grant Application F. ITEMS FOR DECISION--Q/11U 021 1. Forrester Bend----Section Three Revised Preliminary 029 2. Division of Lot 4 of Wood Hill--Preliminary Plan 042 3. Holly Meadows--Section Two Preliminary 057 4. Eubanks Road Subdivision--Preliminary 072 5. Proposed Amendments to the Subdivision Regulations _ 075 6. Planned Development Rezoning Extension-West Ten Mobile Home Park 083 7. Resolution of Support for Designation of an Historic Site 093 8. Resolutions of the Planning Board 096 9. Advertisement of Proposed Zoning Ordinance and Subdivision Regulations Text Amendments 104 10. NACo Achievement Awards 148 11. Status of Minimum Housing Code Enforcement Program 149 12. Budget Amendment for Furnishings--Old Courthouse 151 13. NC DOT Logo Sign Program 155 14. County Government Week 158 15. OPC Supplemental Funding Request 160 16. Joint Planning 172 17. Engineering Proposals--Northern Fairview G. u .,A 1 I y 001 ORANGE COUNTY Action Agenda BOARD OF COMMISSIONERS - Item No. G — ACTION AGENDA ITEM ABSTRACT MEETING DATE Febri.ary 3, 1986 Subject: APPOINTKENTS Department: BOARD OF COMMISSIONERS I Public Hearing: Yes % no Attachments: Information Contact: Beverly A. Blythe Under Separate Cover Phone Numbers: 132-8181, 968-4501, 227-0231 PURPOSE: To maintain membership at effective levels on Commissioners' appointed Boards. The following vacancies are announced for the first time for information only: Br1 - ARTS COMMISSION - 5 vacancies - expiration of terms for Roland Buchanan, Jr. , Elon Gerald Eidenier, Rita Berman, Edgar Marston and Sherri Ontjes. The following vacancies are announced together with the indication of the status of securing candidates for possible appointment consideration. These vacancies have been duly advertised: B-10 - NURSING HOME COMMUNITY ADVISORY COMMITTEE - 1 vacancy. No nominations have been received. C-8 - ORANGE COUNTY PLANNING BOARD - 4 vacancies; expiration of terms for Carl. Walters, Alice Gordon, Frank Pearson and Sharlene Pilkey. - II REALIGNMENT OF TERMS FOR MEMBERS OF THE ORANGE COUNTY PLANNING BOARD Certain actions have been taken in the past that are *e_re in accordance with the Ordinance to establish a Planning Board for Orange County dated April, 1977 or the Zoning Ordinance adopted 9/2/81. Section 2.2.4 of the Zoning Ordinance states that appointments shall be made so that approxi- mately one-third of the term expire each year. The following proposal will correct ,and realign the terms for the members of this Board: 002 POSITIONS OCCUPIED BY: APPOINT(INT ENDS PROPOSED ENDING DATE Alice Gordon February, 1986 February, 1986 David IShanklin October, 1986 February, 1987 Chris Best March, 1988 February, 1987 Barry Jacobs August, 1988 February, 1987 Peter Kramer March, 1988 February, 1988 Steve Yuhasz June, 1987 February, 1988 Carl Walters August, 1985 February, 1986 Betty Margison March, 1988 February, 1988 Sharlene Pilkey February, 1986 February, 1986 Steve Kizer October, 1986 February, 1987 Frank Pearson February, 1986 February, 1986 Margaret Miller September, 1988 February, 1988 NEED: Clarification on effective date and number of successive terms a person can serve if appointed to complete the unexpired term of another person. RECONMI NDATIO1I: As the Board decides. A1/4/9"7 x/1 /9 Alice Gordon 002 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda ACTION AGENDA ITEM ABSTRACT Item No. D:1- Meeting Date: FEBRUARY 3► 1986 SUBJECT: SCHOOL ROOF PROJECTS DEPARTMENT: FINANCE PUBLIC HEARING: Yes X No ATTACHMENT(S) : I NFORNIATION CONTACT: GORDON BAKER X 496 SCHOOL ROOFS REPAIR/REPLACEMENT TELEPHONE NUMBER: S'T'ATUS REPORT Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE: To present p the a School Roofs Repair/Replacement Status Report. NEED: See attached report. IMPACT: RECOMMENDATION(S) : 1. Acknowledge that Orange County is committed to completing the priority I roof repair/replacement program as outlined by Law Engineering. 2. However, withhold making any further, specific appropriation commitments at this time. 3. Evaluate the final priority I roofs of Orange Schools and any request for priority II repairs as part of the 1986-87 budget process. With the 50% higher estimate now being made on the High School renovation/expansion it is unlikely that the School Capital Reserve will be available for roofs. The County's capacity to fund further roof work from current revenue should be determined on the basis of fund availabi- lity projected for 1986-87 and other capital requests of the two school systems. 004 SCHOOL ROOF REPAIR/REPLACEMENT STATUS REPORT After completion of the roof projects fund ed during the current fiscal year. the projects remaining for Orange County Schools are as follows: Priority Per Law Estimated Cost As Engingering Report 5Qh2al Provided by School ,SNIstem T Stanford Jr. High $400.000 (Bldgs. 100 and 300) and A. L. Stanback (Bldg. 100 and Cafeteria) I Orange High School - Shop Area $ 50,000 - Boiler Area $ 17,000 - Gym $108.000 I G.A. Brown Elementary $ 15.000 TI Efland Cheeks (Bldg.2) $ 4.500 II Central Elementary $ 15.000 II A.L. Stanback (Music No estimate Room and Vocational available Section) These projects are listed in the priority established by the school system. with the highest priority being the Stanford Jr. High and A. L. Stanback roofs. Dr., Lunsford has requested in a memorandum to the Board dated November 26. 1985 that they be allowed to undertake the Stanford and Stanback projects in the summer of 1986. The labove listed projects will complete all of the Priority I and II roofs for Orange County Schools as outlined in the Law Engineering Report. Alli of the Priority I roofs for the Chapel Hill-Carrboro Schools will be completed with the appropriations made in the 1985-86 budget. Also. some of the Priority II roofs have been or will be completed by the end of the current fiscal year. A list of the remaining Priority II roofs and cost estimates for these are not available at this time. However. this information should be available as a handout at the meeting on February 3. Richard Drake, Director of Plant Maintenance for the ChapelHill--Carrboro Schools. has recently submitted a proposalirequesting $30,000 be appropriated for a complete restoration of the roof on the original part of the Chapel Hill High School "A" Building. The reason for making the request now is the fact that the contractor already has the OUP equipment on the site and has a large quantity of material that needs to be cleared out of inventory. It is estimated that this will result in a savings of $6,588. This is a Priority II roof project according to the Law Engineering report. Any remaining Priority I roof projects should be part of the school systems' current capital appropriations for 1986- 87 and beyond. Other requested appropriations for roofs should be a part of the deliberations in the upcoming budget process.1 The School Capital Reserve Fund has planned expenditures for roofs in the amount of $126.000 for 1986-87 and $250,000 for 198788. However, with the proposed increase in the cost of the Orange High Renovation/Expansion Project, it is doubtful that these funds will be available for roof projects. LAW ENGINEERING PROJECT GV-1253 SUMMARY OF PRIORITY ONE RECOMMENDED ORDER OF REPLACEMENT OR REPAIR FOR ORANGE COUNTY SCHOOL SYSTEM APEL H LLL/CARRBORO SCHOOL; MAME COUNTY ADMINISTRATION BUILDINGS SYSTEM LOCATION * ESTIMATED COST/$1000 OC Orange...County. High School (All but 245 Shop and Boiler) CC Seawell Elementary School (Areas B,C, D) 68' OC Cameron Park Elementary School (Area A) 137 CC Phillips Junior High School 152 CC Estes Hill Elementary School 69 OC Cameron Park Elementary School (Area C) 45 CC Glenwood Elementary School (Areas A-D) /47 CC Car rbor o Elementary School 2-34 OC Central Elementary School 135 CC Chapel Hill High School (Area B, Gym) 138 OC A. L. Stanback Middle School (Area 1) 45 OC A. L. Stanback Middle School (Area 3) 54 OC Stanford Junior High School (Area 100) 143 CC Lincoln Center (Areas A,D) 114 OCA Courthouse (Areas B,C) OC A. L. Stanback Middle School (Area 6) 18 OC Orange County High School (Shop, 50 Boiler Areas) OC Stanford Junior High School (Area 300) 33 CC Orange County High School (Gym Area) 72 OC G. A. Brown 15 1,983 OC Orange County School Systems 992 CC Chapel Hill/Carrboro School System 982 OCA Orange County Administration 9 * Estimated cost based on recommendations contained in LETCO Report, quantity take off and building cost data. Also estimated as 1984 dollars. NOTE: See LETCO report for a detailed description of each area. Law INKINMR.IIVO - I L, LAW ENGINEERING PROJECT G'V-1253 SUMMARY OF PRIORITY ONE RECOMMENDED ORDER OF REPLACEMENT OR REPAIR FOR ORANGE COUNTY ADMINISTRATION BUILDINGS SYSTEM LOCATION * ESTIMATED COST/$1000 OC Orange County High School (All but 245 Shop and Boiler) OC Cameron Park Elementary School (Area A) 137 OC Cameron Park Elementary School (Area C) 45 OC Central Elementary School 135 OC A. L. Stanback Middle School (Area 1) 45 OC A. L. Stanback Middle School (Area 3) 5-4 OC Stanford Junior High School (Area 100) 143 OC A. L. Stanback Middle School (Area 6) 18 OC Orange County High School (Shop, 50 Boiler Areas) OC Stanford Junior High School (Area 300) 33 OC Orange County High School (Gym Area) 72 OC G. A.i Brown 15 OC Orange County School System 992 * Estimated cost based on recommendations contained in LETCO Report, quantity take off and building cost data. Also estimated as 1984 dollars. NOTE: Se LETCO report for a detailed description of each area. liAtl ENGINEERING PROJECT GV-1253 SUMMARY OP PRIORITY CUE RECOMMENDED ORDER OF REPLACEMENT OR. REPAIR FOR CHAPEL HILL/CARRBORO SCHOOLS SYSTEM LOCATION * TINATED t T/$1000 CC Seawell Elementary School (Areas B,C,D) 68 CC Phillips Junior High School 152 CC Estes Hill Elementary School 69 CC Glenwood Elementary School (Areas A-D) 147 CC Carrboro Elementary School 234 CC Chapel Hill High School (Area B, Gym) 198 CC Lincoln Center (Areas A,D) 114 CC Chapel Rill/Carrboro School System .982 * Estimated cost based on recommendations contained in LETCO Report, quantity take off and building cost data. Also esti mated as 1984 dollars. NOTE: Sele LETCO report for a detailed description of each area: LAW KAKIWWWWW, II II II I_ • LAW ENGINEERING PROJECT Gib-1253 SUMMARY OF PRIORITY ONE RECOMMENDED ORDER OF REPLACEMENT OR REPAIR FOR ORANGE COUNTY ADMINISTRATION BUILDINGS SYSTEM LOCATION * ESTIMATED COST/81000 OCA Courthouse (Areas B, C) 9 OCA Orange County Administration 9 * Estimated cost based on recommendations contained in LETCO Report, quantity take off and building cost data. Also estimated as 1984 dollars. NOTE: See LETCO report for a detailed description of each. area. II kL • ♦.v.ananrac i nae•wa cowswr BAKER ROOFING INC. P. O. Box 294 TRAVELERS REST, S.C. 29690 • (803) 244-6027 • J c 1 QUOTATION PREPARED FOR: CHAPEL HILL - CARRBORO CITY SCHOOLS CHAPEL HILL, NORTH CAROLINA - DESIGNATED AREA: CHAPEL HILL HIGH SCHOOL (366 sqs.) III LABOR REQUIRED: Labor shall be furnished as required to meet material manufacturer's specifications. MATERIAL REQUIRED: Material shall be furnished as per material manufacturer's specifications. COST: Labor & Material $30,000.00 (Includes tax and freight) TERMS: Net 10 Days following completion of work. WARRANTY: ', Labor shall be warranted for a period of two (2) years from the date of completion, upon receipt of payment. Material shall be warranted for a period of three (3) years from the date of completion, upon receipt of final payment. f+ • I II I I III 1 -„_ - --. .! 3'-. . S a•._,•er.noseli:.` ..�,�n F.on-a Ar9 ;eisr..- .•-a., _ JOB Cr` .A ! N; H }-�,Q 1� s L h c,. I BAKER FLOOR & ROOFING tU P. O. Box 294 SHEET NO. _ _ OF TRAVELERS REST, SOUTH CAROLINA 29690 CALCULATED BY .. - . - .. DATE (803) 244-6027 CHECKED BY DATE .-- • SCALE t % gerS (3 ' K i.c F r L � � 5_y- L 1 I- v t gi:LAI F 1Ai k,,./5 .�_ _.__ �__ �._ _ ... ............ ..... . ..... 1 ii 1. _t .................... .. . .... . .... .... .. 1 I I_ ,As5; i J 1 : 1 1 1 1 . FORM 204-t Avadaple Rom Ccds/t.c..Groton.Mass OMa50 A 7h -- CHAPEL HILL-CARRBORO CITY SCHOOLS LINCOLN CENTER,MERRITT MILL ROAD CHAPEL HILL N.C.27514 RICHARD DRAKE,Director of Maintenance Telephone(919)967-8211 and Vocational Education PAMELA S.MAYER,Superintendent 'January 22 1986 Mr. Gordon Baker, Finance Director Orange County 106 E. Margaret Lane Hillsborough, NC 27278 Dear Gordon: Please find enclosed copies of the quote I requested, after our last conversation, from Baker Roofing Company of Travelers Rest, SC (the contractor for our current roofing project) . The quote is for a complete restoration of the roof on the original part of the Chapel Hill High 'A' Building. The work is for 366+ squares @ $81. 74 per square or a total of $30,000.00. This is a substantial savings , $18 per square, over the average' cost per square of the restoration work we 've done over the last three years. Current restoration estimates are going as high as $125 per square. I hope that Mr. Thompson and the commissioners will want us to take advant',age of this savings. } Sincerely, X642-4"1:17- A-Ler-E-L Richard Drake Director oflPlant Maintenance RD:gws cc: Sheila', Breitweiser Gerry House BAKER ROOFING COMPANY, INC. P.0.BOX 901 TRAVELERS REST.SC 29690 (803)24.4-6027 • January 20 1986 • Chapel Hill - Carrboro City Schools Lincoln Center - Merritt Mill Road Chapel Hill, North Carolina 27514 Attention: Mr. Richard Drake Reference: Chapel Hill High School Dear Richard, Please find attached the quotation for the restoration work you requested for the above referenced school. (See drawing) . If this work is accomplished before we finish the current contract work, we have priced the project so that the school will reap an average savings of $18.00 per square (100 sq. ft.) . This will total $6,588.00 that would be saved on this project. - 13p•rRA v•� Aa 1415/='3 <,af Cu g. v� wa; /4VFLe41c1e� Lc �rp, We are able to do this because we already have our a ui P �f ` in Chapel Hill and•we have a large quantity of the material that we _T• Y Cvr42_r +� A k have accumulated that we need to clear out of inventory. k(6.41-E.S . If you should have any questions, please feel free to contact us. Sincerely, Bill Upton j Vice-President BU/DW attachments (2) I 00€ ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda ACTION AGENDA ITEM ABSTRACT Item No. El Meeting Date: FEBRUARY 3. 1986 SUBJECT: 1986-87 BUDGET CALENDAR DEPARTMENT: COUNTY MANAGER PUBLIC HEARING: Yes _A_No ATTACHMENT(S) : INFORMATION CONTACT: MANAGER'S OFFICE, X501 1986-87 PROPOSED BUDGET CALENDAR TELEPHONE NUMBER: Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE: To consider adopting a calendar of dates for formulating. reviewing and approving a budget for fiscal year 1986-87. NEED: IMPACT: Board approval of the proposed calendar. will insure timely preparation and completion of the budget process. RECOMMENDATION(S : Approve the calendar as proposed. I . Or 1986-87 BUDGET CALENDAR RESPONSIBLE DATE PERSON(S) 1. Department Head meeting; Budget County season "Rick-Off" 1/28/86 Manager 2. Distribute 1986-87 Budget Strategy and Manual, Personnel Detail and 1/29/86 Budget Account Detail to Depart- through Budget ment Heads. 2/03/86 Analyst 3. Submit 1986-87 Budget Calendar to County Board of Commissioners. 2/03/86 Manager 4. Submit Problem/Needs Identification Department Heads/ to Budget Analyst. 2/05/86 Agency Heads 5. Submit Budget Strategy which identifies goals and objectives for fiscal year Department Heads/ 1986-87 to Budget Analyst. 2/12/86 Agency Heads 6. Submit Vehicle Replacement Form to Motor Pool Supervisor, Equipment Replacement Fo',rm to Purchasing Director, Personnel Detail and Request for New Position or Reclassificati',on of Existing Department Position to Personnel Department. 2/17/86 Heads 7. Submit objective "price tag" and 1985-86 Revenulle Updates and 1986-87 Department Heads/ Revenue Estimates to Budget Analyst. 2/24/86 Agency Heads 8. Submit Request for Contract Services to Personnel, Request for Data Processing Equipment to Data Processing Department, and Request for Building Renovation Projects to Department Public Works Department. 3/01/86 Heads 008 RESPONSIBLE DATE PERSON(S) 9. Meet and discuss objective 3/03/86 prioritization with Depart- through County ment and Agency Heads. 3/14/86 Manager 10. Distribute 1986-87 Fire District Budget Request and Information to all Fire Departments receiving Budget funding from Orange County. 3/07/86 Analyst 11. Return Vehicle Replacement Form and Equipment Replace- Public Works ment Form to Department Heads Director/ and Budget Analyst. 3/07/86 Personnel Director 12:.. Return corrected Personnel Detail to Department Heads Personnel and Budget Analyst. 3/14/86 Director 13. Submit completed original and one copy of 1986-87 Budget Strategy, Speci- fications and 'I Account Department Heads/ Detail to Budget Analyst. 3/28/86 Agency Heads 14. Submit insurance rates and Purchasing rents to Budget Analyst. 3/28/86 Director 15. Submit completed Fire Department Budget Requests Fire to Budget Analyst. 4/04/86 Chiefs 16. Review 1986-87 Budget Strategies, 4/01/86 and Specifications and Fire through Management Department Requests. 4/25/86 Team 17. Meet and discuss Manager 4/28/86 Recommendations with Depart- through Manager/ ment Heads and Agency Heads 5/02/86 Management Team 18. Submit 1986-87 School Budgets 5/15/86 School Superintendents 19. Compile 1986-817 Manager's 5/09/86 Recommended Budget. through Management 5/23/86 Team 005 RESPONSIBLE DATE PERSON(S) 20. Print and review 1986-87 5/22/86 -Manager's Recommended through Budget Budget. 5/29/86 Analyst 21. Submit 1986-87 Manager's Recommended Budget to County Commissioners. 5/30/86 Manager 22. Notify School 'Boards, Department Heads, Agency Heads and Fire'I Chiefs of Budget Manager's recommendations. 5/30/86 Analyst 23. Decide dates fIor Budget Work Sessions on Manager's Recom- Board of mended Budget.) 6/02/86 Commissioners 24. Advertise 6/12/86 Public Budget Hearing. 6/02/86 Analyst 25. Hold Public Hearing on 1986-87 Manageir's Board of Recommended Budget. 6/12/86 Commissioners 26. Advertise 6/23186 Public Budget Hearing. 6/13/86 Analyst 27. Hold final Public Hearing on 1986-87 Manager's Recom- Board of mended Budget.1 6/23/86 Commissioners 28. Hold meeting to adopt 1986-87 Budget Ordinance, Tax Levy and Board of Resolution. I 6/25/86 Commissioners ORANGE COUNTY 0 10 BOARD OF COMMISSIONERS ACTION AGENDA ACTION AGENDA ITEM ABSTRACT ITEM NO.E. ,-- MEETING DATE February 3, 1986 SUBJECT: Unpaid Real Property and Tax Lien Advertisement 4 'DEPARTMENT: REVENUE PUBLIC HEARING: 'YES X NO ATTACHMENT(S) : INFORMATION CONTACT John T. Horner ext. 432 • ` I HERS : HILLSBOROUG - 732-8181 HILLSBOROUGH- 732-9361 CHAPEL HILL- 967-9251 MEBANE- 227-2031 DURHAM- 688-7331 PURPOSE: 1- To report the amount on current Real Property taxes as of January 31, 1986 . 2- To recommend the date for the Tax Lien Advertisement . NEED: Mandatory per General Statute 105-369 . IMPACT: None RECOMMENDATION(S) II ORANGE COUNTY 011 BOARD OF COM1ISSIONERS ACTION AGENDA ACTION AGENDA ITEM ABSTRACT ITEM NO. ES MEETING DATE February 3/ 1986 SUBJECT: APPROVAL OF CONTRACT: D.W. Ward Construction-Elevator Project DEPARTMENT: Purchasing & Central Services , PUBLIC HEARING: YES XXNO I _ ATTACHMENT(S) : INFORMATION CONTACT: Pam Jones, ext 497 1. Contract PHONE NUMBERS: HILLSBOROUGH - 732-8787 2. Notice to Proceed HILLSBOROUGH - 732-9361 CHAPEL HILL - 967-9251 MEBANE - 227-2031 DURHAM - 688-7331 PURPOSE: To consider approval of contract to D.W. Ward Construction Company for the purpose of installing an elevator at the Orange County New Courthouse. NEED: G.S. 143-129 requires that all construction or repair work requiring funds in excess of $30,000 be formally bid and applicable contracts be executed in writing and entered into minutes of board or governing body. IMPACT:. The elevator project can progress, thereby affording the handicapped citizenry easier accessibility to the Courthouse. RECOMMENDATION: Approve contract to D.W. Ward Construction Company. • I - 012 PY NOTICE TO PROCEED TO D.W. WARD CONSTRUCTION COMPANY PO Box 15157 Durham, NC 27704 PROJECT/CONTRACT Orange County New Courthouse-Elevator Addition You are hereby notified to commence WORK in accordance with the Agreement dated 12-17 , 19&'ty on or before February 10, 1986, and you are to complete the WORK within 215 consecutive calendar days thereafter. The date of completion of all WORK is therefore September 12 ,1986. You are required to return an acknowledged copy of this Notice to the Owner. Dated this 3rd day of February ,1986.. OWNER: COUNTY OF ORANGE BY: Don Willhoit, Board Chairman II - RECEIPT OF THIS NOTICE IS HEREBY ACKNOWLEDGED this day of , 1986. BY: TITLE: ' I � I 0025-1/1 • . • 0E:1 SECTION 0021 FORM OF CONSTRUCTION CONTRACT (ALL PRIME CONTRACTS) THIS AGREEMENT, made the 17th day of December in the year of 19.... by and between D.W. Ward Cclstruction Company, Inc. hereinafter called the Party of the First Part and the Orange. County Board of Comzcissioner;s; through C.ke Orange Cuunky Manager's office. hereinafter called the Party of the Second Part. W1TNESSETH: • That the Party of the First Part and the Party of the Second Part for the consideration herein named agree as follows: I. Scope of Work: The Party of the That Part shall furnish and de- . liver all of the materials, and perform all of the work in the manner and form u provided by the following enumerated plans, specifications and documents, which are attached hereto and made a part thereof as if fully • contained herein: Advertisement, Instructions to Bidders, General Con ditions, Supplementary General Conditions, Specifications, Accepted Proposal, Contract,Performance Bond, Payment Bond, Power of Attorney, Workmen's Compensation, Public Liability, Property Damage and Builder's • Risk Insurance Certificates, ApieovaLn _Attorney-General, Certificate by. the Office of State Budget and Management, and Drawings, entitled: ORANGE COUNTY NEW CCURTHOUSE—ELEVATOR ADDITION . • Consisting of the following sheets CCINSTRUCTIM DRAWINGS Dated: toter 10 19$5 revised 11/21/8: following addenda the Addendum No.. 1- Dated -8 eMum No. Dated Addendum No. Dated Addendum No..— Dated Addendum No.—Dated Addendum No. Dated Addendum No.— Dated. _Addendum No. Dated 2. That the formed under of the First Part shall commence work.to be per - this on a date to be specified in a written order of the Party at the Second Part and shall fully complete all work hereunder within 1-1.49 hundred fifteen (215) calendar days) from said date. For each day in excess thereof,l quida lted damages shall be as stated in Supplementary General Conditions. The Party of the First Part, as one of the considerations for the awarding of • 014 Lci) U this Contract has furnished to the. Party of the Second Part a construc- tion schedule)setting forth planned progress of the building broken down by the various divisions or part of the work and by calendar days. In the event that the progress of the work is not maintained on schedule by the Party of the First Part, or in the event the work is not completed within the time above specified, the Party of the Second Part may upon fifteen (15) days notice, sent by Registered Mail, to the Party of the First Part and his Surety, declare this Contract in default, and, thereupon, such Surety shall promptly take over the said work and complete the performance of this Contract in the manner and within the tune above specified, and all funds due or to become due to the Party of the First Part shall be paid to the Surety. In the event the Surety shall fail to take over the work to be done under this Contract within fifteen (1.5) days after being so notified and notify the Party of the Second Part in writing, sent by Registered Mail, that he is taking the same over and stating that he will diligently pursue and complete', the same, the Party of the Second Part shall have the right to let the work remaining to be done to some other Contractor, either by public letting or negotiation, and thereupon the Party of the First Part, the Contractor, and the Surety on his Bond shall forthwith pay the Party of the Second Part all increase in cost or loss and damage which it may sustain on account of such default on the part of the Party of the First Part.. 3. The (Party of the.Second Part hereby agrees to pay to of the First Part for the faithful performance of this Agreement,the to additions and deductions as provided in the specifications or proposal, in lawful money of the United States as follows: ei four hundred dollars and NO/100 -■ (s_ 84,400.00 -- Summary of Contract Award: Elevator Addition — Orange County New Courthouse • 4. On or before the 20th day of each calendar month, the Party of the Second Part shall make payments to the Party o f.the First Part on the basis of a duly certified and approved estimate of work performed during the preceding calendar month by the First Party, less five percent (5%) of the amount of such estimate which is to be retained by the Second Party until all work has been performed strictly in accordance with this Agree- ment and until such work has been accepted by the Second Party. The Second Party may elect to waive retaiaage requirements after 50' of the work has been satisfactorily completed on schedule as referred to in Article 30 of the General Conditions. 5. Upon submission by the First P the Second Party that all Party of evidence satisfactory to payrolls, material bills and other costs incurred by the First Party in connection with the construction of the work has been paid in full. final payment on account of this Agreement shall be made within thirty (30) days after the completion by the First Party of all work covered by this Agreement and the acceptance of such work by the Second Party. 6. It is further mutually agreed between the at any time after the execution of this Agreement and the Surety that hereto attached for its faithful performance, the Second Party shall deem the Surety or Sureties upon such Bond to be unsatisfactory, reason, such Bond ceases to be adequate to cover the performance of the work, the First Party shall, at its expense, within five (5) days after the receipt of notice from the Second Party so to do, furnish an additional Bond or Bonds in such form and amount, and with such Surety or Sureties as shall be satisfactory to the Second Party. In such event no further pay- . 4 I n 015 meat to the First Party shall be deemed to be due under this A x until such new or additional security for the faithful performance oe work shall be furnished in manner and form satisfactory to the Second Party. IN WITNESS WHEREOF, the Parties hereto have executed this Agreement'on the day and date first above written in counterparts, each of which shall without proof or accounting for other counterparts, be deemed an original Contract. Witness: , n Cgns- ruction Cod, inc. Cont oyerratlef Corporate J (Proprietorship or Partnership) y Attest: (Corporation) Title: D. W. Ward, President (Owner, Partner, or Carp. Pres. or Vice Pres. only) By: . vvitt,0 P. 6 Title: Kenneth A. Ward, S"ecretard (Carp. See. or Ass't. Sec. only) (CORPORATE SEAL) Orange County Board of Canmissioners Witness: • By: Title: nn')1_111 ORANGE COUNTY D 1€ BOARD OF COMMISSIONERS ACTION AGENDA ACTION AGENDA ITEM ABSTRACT ITEM NO. E4i• MEETING DATE February 3, 1986 SUBJECT: Long Term Care Grant Application 1DEPARTMENT: Social Services I t PUBLIC HEARING: YES X NO ATTACHMENT(S) : INFORMATION CONTACT:TTom/4 K+. u 3s..rd (2) Copies Grant application; (3) page application narrative PHONE NUMBERS: HILLSBOROUGH - 732-8181 • HILLSBOROUGH - 732-9361 CHAPEL HILL - 967-9251 MEBANE - 227-2031 • DURHAM - 688-7331 PURPOSE: • To apply for a $25,000 grant for operation of the program a second year (January 11986 thru December 1986). • • NEED: • • The grant will fund the program for a second year of operation. • • • IMPACT: The program is serving 20 clients per month with essential in home services , • which prevent institutional placement. Application form contains a statement that the Board of Commissioners understands its local responsibility to con- tinue the screening program after the start-up grant period is over. • • • RECOMMENDATION(S): Approval of grant application. 0 1 ! North Carolina Department of Human Resources Division of Social Services Long Term Care . -Grant Application Contact Person: Ms. Ann Gent Title: Social Worker II Agency:- Orange County Dept. Social Services Telephone: 732-9361 Address: 300 W. Tryon Street County: Orange - I City: Hillsborough Zip Code: 27278 Budget Summary Check Functions Agencies to Receive Amount Staffing for Services to LTC Screening Grant Funds Screening and LTC Clients Program Admin-- • Case Management istration 1.0range County Dept }$25,000 I $22 000 I 0 I 3 1'' • ocia Services 2 • 3. 4. 5. Total $25,1100 "$22,000 0 $3,000 This application has been endorsed by the Board of Commissioners and is being submitted for the purpose of implementing a tong Term Care Screening Program under the provisions of HB 405. The Board of Commissioners understands it is a local responsibility to continue the screening program after the start-up grant period is over. Chairman, Board of County Commissioners Date O 1 Application Narrative I. The OrangeCounty Department of Social Services is the lead agency for the Long Term Care Screening Program. II. The populations to be served are: Base Populations: ... (1) Elderly or disabled adults who apply for admission to a skilled nursing facility and whose care is to be paid for my Medicaid. Numbed of clients screened . . . (1st grant period) 25 • Estimated number of clients . . (2nd grant period) 30 (2) Elderly or disabled adults who apply for admission to an intermediate care facility and whose care is to be paid for by Medicaid. Number, of clients screened . . . (1st grant period) 16 Estimated number of clients . . (2nd grant period) 20 (3) Elderly or disabled adults who are in a private pay status and request screening on a voluntary, fee basis. Numberof clients screened . . . (1st grant period) 2 Estimated number of clients . . (2nd grant period) 3 Optional Populations: (1) Elderly or disabled adults applying for admission to a "skilled nursing facility" or an "intermediate care facility" and who are likely Ito become eligible for Medicaid within six months on entering the facility. Number of clients screened . . . (1st grant period) 6 Estimated number of clients . . (2nd grant period) 6 (2) Elderly or disabled adults applying for admission to a domiciliary home and whose care is to be paid for with State/County Special Assistance for Adults. Number Of clients served . . . . (1st grant period) 1 Estimate(' number of clients . . (2nd grant period) 5 (3) Aging (60 and over) .nd disabled adults applying for other long term care services supported by any funding source such as Titles XIX.and XX of the Social Security Act, Title 111 of the Older Americans Act, the State In-Home Fund, the State Adult Day Care Fund, or the State Appropriation for Homemaker-Home Health Aid Projects . Number of clients served . . . . (1st grant period) 0 Estimated number of clients . . (2nd grant period) 10 G F U1.� Implementation of, Program • The-Social Worker was hired February -,25, l985. She made contacts with area agencies inviting them to participate in the Long Term Care Screening Program. Provider agreements were obtained with the following agencies: Orange County Department of Social Services for Case management, screening, chore, DME, Mobility aides, telephone alert. respite care noninstiitutional Home Health Agency of Chapel Hill - Screening, DME, Aide, medical supplies, nursing OT, PT, ST Med Visit (Home Health Agency) - Screening, DME, Aide, medical supplies, nursing OT, PT, ST Medical Personnel Pool (Home Health Agency) - Screening, DME, Aide, medical supplies, nursing OT,PT,ST Agreements were procured with three home health agencies to give clients the freedom of choice' of providers. Professional'IHealth Care Registry Respite Care - noninstitutional Meals on Wheels Meals Orange Congregations in Mission Meals Hillhaven Convalescent Center Respite Care - institutional Other resources utilized are area churches, the Department of Aging (used for construction of mobility aides, minor home repair, Senior Center) hospice and telephone alert. ,Medical supplies and DME are purchased through area dealers and the least expensive company is utilized. Local stores are also used as a resource for DME ie. Hechinger has grab bars and hand held showers at a lower cost than the medical supply companies. Referral System The majority of our referrals have come from Home Health Agencies. Other referrals have been received from family members, friends, the Department of Aging, Orange Congregations in Mission, physicians, hospital social workers and Department of Social Services eligibility and social workers. Process for Screening/Case Management Referral is received by the Social Worker of Long Term Screening Team and a prescreening interview is conducted to explain the program and determine if the situation would be suitable for screening. If screening is desired an Fl-2 is obtained, then a joint home visit is usually made by the Social Worker and Nurse and the assessment form is completed., The social worker and nurse also develop the plan of care including input from the client and caregiver to best meet the .. clients' needs. The physician is contacted again to procure his approval of the 020 plan of care. The assessment and plan along with a cover letter giving a summation of the case (written by the social worker) along with the Fl-2 is then sent to Raleigh for approval. If the circumstances require immediate action services are implemented. Nursing services are usually covered by Medicare which gives the client and`-family support until the plan of care is approved. There is ongoing contact between the nurse, social worker and family. Pleans of care are revised frequently to meet the clients needs. A reassessment is completed every six months by the nurse and social worker to continue services. If the familykr client declines services this is documented and the family proceeds with their own plan. Our Advisory Committee consists of representatives from the following areas: Social Services Board (1 member), Senior Citizens Board (1 member), Health Department , () member), 2 members who have professional knowledge/ experience in gerontology, in-home care, or health issues related to aging or long-term care. These members are currently from a nursing home and a home health agency. Two members who are advocates for citizens who need or at risk of needing in-home care. These members are providing in-home care for their mothers. The County Manager's designee and Directors of the Departments of Social Services, Aging and Health as exr.Qfic ipmembers with voting privileges. The Long TermCare Social Worker is also a member but does not have voting privileges. Emphasis for continuation grant period will be placed on increased public awareness, development of the private pay and optional populations. See budget for use of the grant. The county has committed to the Long Term Screening Program and is aware that probable assistance would be available for two years . II i I - , 021 O R A N G E C O U N T Y BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date FEBRUARY 3 . 1986 Action A enda Item #1-1__ SUBJECT : FORRESTER BEND - SECTION THREE REVISED PRELIMINARY DEPARTMENT : PLANNING ��--- PUBLIC HEARING Yes X No Attachment ( s) Information Contact : JANE ATWATER APPLICATION VICINITY MAP INITIAL PRELIMINARY PLAN REVISED PRELIMINARY PLAN DRAFT 1-27-86 PLANNING BOARD MINUTES Telephone Numbers Hillsborough -- 732-8181 Durham - 688-7331 Mebane -- 227-2031 Chapel Hill - 968-4501 PURPOSE: To consider approval of the revised Preliminary Plan for Section Three of the Forrester Bend Subdivision , property of Ernie McBroom . To receive the Planning Board recommendation . NEED: The property in question is located on NC 57 in Little River Township . The property is referenced as part of Lot 18G of Tax Map 25 . It is bordered by agricultural and residential development . The tract is designated as Agricultural Residential on the Land Use Plan . There are three (3) lots proposed out of approximately 11 .8,8 acres. The lot sizes are 2.86 acres , 4.65 acres and 3 .83 acres excluding the rights-of-way . No zoning has been adopted in Little River Township . However, the Subdivision Regulations (Section IV--B-1A) require a minimum lot size of 40,000 square feet where the lots are to be served by on-site sewage disposal and water systems as is the case in this development . Access is provided to the site from NC57 via an Orange County Class "A" private road . The property in question is located in the Orange Rural Fire District . The district is served by the Orange Rural Fire Department in Hillsborough . Law enforcement is provided by the 022 FORRESTER BEND SECTION THREE REVISED PRELIMxNARY FEBRUARY 3 , 1986 PAGE 2 Orange County Sheriff' s Department . It will be patrolled on a 24 hour basis . The Planning Board approved the Final Plat for Section One of Forrester Bend on December 17, 1984. There were nine (9) lots proposed out of a 24.89 acre tract . The minimum lot size was 2.0 acres while the maximum Lot size was 3.95 acres . A Class "B" private road was constructed which provided access to NC57 . This area is indicated on the vicinity map . The (Planning Board approved the Final Plat for Section Two of Forrester Bend on July 15, 1985 . There were four (4) lots proposed out of 3 .71 acres . The minimum lot size was .92 acre while the maximum lot size was .94 acre. The lots had direct road frontage on NC57 . This area is also indicated on the vicinity map . The Planning BOard , on November 18, 1985, delayed consideration of the original Preliminary Plan until Health Department approval was received for each proposed lot . The initial Plan (attached) proposed eleven (11 ) Lots . Access was to be provided to the site from NC57 via a public road built to the North Carolina Department of Transportation ' s standards . Due to the unsuccessful soil evaluations conducted by the Health Department , the number of proposed lots required modification , IMPACT: Development of this subdivision would have minimal impact on the area . The projected traffic generation for this subdivision is approximately 20 .1 (6 .7 trips x 3 lots) trips per day . According to the Department of Transportation , the 1984' (most current) traffic count is 80 for NC 57 which was determined from the south side of SR 1552. RECOMMENDATION : The Planning Board recommends approval of the Preliminary Plan subject to the following conditions : 1 ) Provide a stub—out to the south of this tract to the existing private access easement to provide future access via the proposed public road for further development of the 10+ acre tracts , 2) Show the existing cemetery on the plat . SUMMARY OF ORANGE COUNTY PLANNING BOARD ACTION Subject: Forrester Bend-Section III Revision of preliminary Recommendation: Approval subject to staff rennmmendatinrl Shanklin . Walters moved Vote: Unanimous Meeting Date: 1 /27/86 Issues Raised: Stub-nut How much land remains to be developed Explanation of Dissenting Votes: Other Information and/or Citations from County Regulations: Planning Board Member Responsible for Report: 6. Pilkey • V.1.- r7 1 --__.-- I ,/ r ,•— • 249f . r / . / ,• : 5 Et:riot+, TAR= AC 742 A C- )3 r , . / -/ TfitatesThe SEND 1.1.1 cr 112? ‘-'"-- ,/ . 6.4 3 AC AppijeANT: EANIZ NiciMACA)., _0002. (:) > 498 14616NAPDAI:AGRicLuxurAl- v Icr — 1 • / • i C-9 Ce (--''. • / / .. , ! 02 `,' 14C , -- • , 1 , • --__ _ - N-1-12, ( 32 --* ' 332 4 41 r•--Th f .., 24 145 / • -9- / . 64 i(."2-4----0193 AC / / .:- 71 , .Ar 5AC ... . / / — - . F,. 0 ., 47 281 .381 N.,1.994c—, 0896 // (- .--__- --- . 2.23 r-e,2A 1,1,4 0-2-° T _ — ,_ _ –_ / – --- --- / 1/4.._.._-----:.:::---- ---- 1 / _______, / / 1.2 74.... I i --■ 0 088 ' / / -• 520 _1 (ID A _ / I8F AP:7 .‘t2 94 DOWEL BOP,... - . Alit ' Iwo 3 2 2,1::',_.,, , sretios A !,//' itirb- re ! 26.28 AC. 4 i IL i i Fu ct• I / 1 . i N 870 000 / ' / P' E 00r4iii0(1 - --- / • 71. 14 i _7 0 Ot _440111011e: --,\ , • 1 4111N- -8G ._ ,g10t, " OP 2 •—i-411 '000 - - 0 ._ ) ; „. /01M4IPOStr . , • 0 0°e10401 I li 44 ,tfi:IFAW '-:54 1 <-7---. L _J . . . 1 . ; ........ . 8EAvER I 1-Ntli SOI-- -- R' - -, i,g',. , 1:isr.,/ I --L., ....... 1 4/w -- -8i-1), i - . .........•,. I. / 13€,C.., •:. zz..-, . • Ns. , •• 762 7, „.., /..-- ,1 ,,, - 4-',--: 12 -7.-.7. • FOgi2E5TM tz zr / "•• c I. r.,1 2 f •• - .; ., .7 .C.. I3EN ti SLCI)OAJ -1.' 3 12; / , - AC ' r .% / , -/••• - 1 _..1.-:_--' -11 ' • • ....-:-...--:7------r-i" .."'"•-2J:.-. _ : /_ - / i-- --. .- =''' ' ',::.,_, -•c:2_,--_,,, . . , :;,,, . .• i • ,-, . L NO ? •- - 1 • "'-1 195_17 1.-.7 H i L LS BOrkYJGFIx c..c ' C-C r -"- 7i - ••• I .1..ITTLE , , , Ac lal. L- - ENO ., M I i ^kt 024 VICINITY MAP o - iss. Iii me / / 5,-1..-- 79..ges wen f / / ickeo b^ / ....N_ .{ / / 0s 1,1:1 0 1 • 136 A^. 4 ea I \- < ea ea f • // r o3)\......„.. /7`.,349 Ili / �� ot'd.6 m23 I 4� b i.e �zo 'yg9 IC76 / / `'�j t /IS "•z t29z Ac. p Q92AC :So ' ?06.73 1 .40 N24_y,,48 N / 402 'Tr A6 `p1 �'0 4.3 lg�9 `Orbp�ot„ G lQy illi (//4 ` bti .` e9 age AG . - 4 pti `/� '( AC o „ /ti I�Ol I „9g �eti� J •"�6`t�16 9 y x��afl Iti 17.j.j.0.92 �,�yy4 7 p6 2 oe"•1'1c 4- ?s Im '',,, • 4T a � 4 ti 06 �� id 1 21 ti �. ¢ y ,j:‘,,.4 o 4 ` . 0.92 Ac. J,.O! y') Y 0.92 Ac. '1 WV 8-2 I J G-.4 `0 .1 -0i— — �_4 a, (109 4. e.',' c_�+ 0.92 ac. A/9 AA e] f j 1 0 a• a a i S e _��i/� N O Io I S 88.23_50 N 59264 10101 w. i EXISTING PRIVATE ACCESS EASEMENT I 7 xt S-, 1 ■ . ., _.PRELIMINARY PLAN - - *INITIAL. P �� SECT/ON THREE Ar 114E 11-18-86 FO BEND• L,TTLE RIVER TWP., ORANGE CO.. NORTH CAROL/NA r&#u "li'�G iw Af OCTOBER 29, /985 ma nNG• l00 °SCALE /= /00 200 –_ MAJOR SUBDIVISION CHECKLIST NAME OF SUBDIVISION .Forrester Send - Section Three OWNER OR DEVELOPER. Ernie McBroom ADDRESS Route 4 Sox 458 Hillsborough. NC 2,2278 TOWNSHIP Little River TAX MAP 25 BLOCK - LOT P/0 18G NAME OF SURVEYOR OR ENGINEER ENT Land Surveys - Steve Yuhasz Total number of lots 11 To be developed in ase(s) . Total number of acres 11 .88 Typical dwelling units at present none or proposed WATER SUPPLY: Public (Name) Commnuity Individual - g SEWAGE TREATMENT: Public Community Individual Septic tank X SCHOOL DISTRICT Orange Cb'unty FIRE DISTRICT Orange Rural Access onto State Road # NC 57 Road Standard: Public X Paved or Private Class A B , C Existing critical areas such as streams ( ) r Flood prone areas ( ), Watershed (}, Historic Sites ( ) , Other { } Explain: Land uses in the general area Apr'sr++t SKETCH PLAN RECEIVED (Date) 10-23-85 Approved ( } Recommended Changes (X 1-15-86 PRELIMINARY PLAN RECEIVED (Date) 11-1-8{ REVISED PRELIMINhRY PLAN RECEIVED (Date) Preliminary Review by Health Department u„o "..ldut',l 31-18=85 Erosion Control officer MKR 11-13-85 Board of Education Ira Trollinner 11-7-85 1-12-RA Department of Transportation OWASA (if possible) Other -Mebane (if possible) -Hillsborough (if possible) -Orange/Alamance (if possible) Preliminary Action bX the Planning BoardDel-vPd rnns;d raYinn n nr;9inal PrPt ;m;nar rint; t Health De tom- prrnwal rer_ 11-1944 Preliminary action by the County Commissioners FINAL PLAT RECEIVED (Date) ( ) All lofts were approved by the Health Department ( ) Lots failing Health Departments approval are combined or listed properly on the plat ( ) Road Maintenance Agreement submitted (where applicable) . Approved { ) Improvements have been provided for; completed; bond, letter of credit, cash. Date ( ) Final OWASA .approval (,Where applicable) on all plans & specifications, Date { ) Final DOT approval on. plat ( ) Final action by the Planning Board O 02€ 11/85 Forester Bend Section Three ORANGE COUN Y CERTIFICATION AND APPROVALS PRELIMINARY PL T STAFF ASSIGNMENT : Jane Atwater SKETCH PLAN: Received 10-23-85 Reviewed 10-30-85 PRELIMINARY PLAT : Received 11-1-$5 Reviewed REVISED PRELIMINARY PLAT : Received 1-15-86 Reviewed 115"86 NCDOT: DATE N/A CERTIFICATION SCHOOL BOARD (Orange/Chapel Hill—Carrboro) : DATE 1_17_86Certification UTLITIES (OWASA/Hi L Lsbo rough/Mebane/Orange A lemance/Durham) : DATE N/A Certification OTHER: Recreation Advisory Council (Date) Carrboro Fire Department _(Date) Chapel Hi LL - (Date) Carrboro _ (Date) Hillsborough (Date) Durham - (Date) Other [Date) (Date) PLANNING BOARD : Date 1"27-86 Approval _ Approval with Conditions X, Denial BOARD OF COMMISSIONERS : Date Approval Approval with Conditions Denial 027 DRAFT PB MINUTES 1 -27-86 11 Shanklin expressed concern with sight distance at the intersection of Amy Jo Lane and best Ten . The motion was amended and seconded to add' the condition of NCDOT certification (over the phone) regarding sight distance . VOTE : (Amendment) Unanimous . VOTE : - (Main Motion ) Unanimous . e . Forrester Bend — Section III — Revision of Preliminary Presentation by Atwater . The purpose of this agenda item is to consider approval of the revised Preliminary Plan for Section Three of the Forrester Bend Subdivision , property of Ernie McBroam . The property in question is located on NC 57 in Little River Township . The property is referenced as part of Lot 18G of Tax Map 25 . It is bordered by agricultural and residential development . The tract is designated as Agricultural Residential on the Land Use Plan . There are three (3 ) Lots proposed out of approximately 11 .88 acres . The lot sizes are 2.86 acres , 4.65 acres and 3 .83 acres excluding the rights--of---way . No zoning has been adopted in Little River Township . However , the Subdivision Regulations (Section IV-8-1A) require a minimum lot size of 40 , 000 square feet where the Lots are to be served by on—site sewage disposal and water systems as is the case in this development . Access is provided to the site from NC57 via an Orange County Class "A" private road . The property in question is Located in the Orange Rural Fire District . The district is served by the Orange Rural Fire Department in Hillsborough . Law enforcement is provided by the Orange County Sheriff' s Department . It will be patrolled on a 24 hour basis . The Planning Board approved the Final Plat: for Section One of Forrester Rend on December 17 , 1084. There were nine ( 9) Lots proposed out of a 24.89 acre tract . The minimum Lot size vies 2. 0 acres while the 02E DRAFT PB MINUTES 1-27—BB 12 maximum lot size was 3 .95 acres . A Class "B" private road was constructed which provided access to NC57 . This area is. indicated on the vicinity map . The Planning Board approved the Final Plat -for Section Two of Forrester Bend on July 15 , 1985 . There were four (4] lots proposed out of 3 .71 acres . The minimum Lot size was .92 acre while the maximum Lot size was .94 acre . The lots had direct road frontage on NC57 . This area is also indicated on the vicinity map . The. Planning Board , on November 18 , 1985, deLayed consideration of the original Preliminary Plan until Health Department approval was received for each proposed lot . The initial Plan (attached] proposed eleven (11 ) lots . Access was to be provided to the site from NC57 via a public road built to the North Carolina Department of Transportation ' s standards , Due to the unsuccessful soil evaluations conducted by the Health Department , the number of proposed Lots required modification . Development of this subdivision would have minimal impact on the area . The projected traffic generation for this subdivision is approximately 20 .1 (6 .7 trips x 3 lots) trips per day . According to the Department of Transportation , the 1984 (most current) traffic count is 80 for NC 57 which was determined from the south side of SR 1552. The Planning Staff recommends approval of the Preliminary Plan subject to the following condition : Provide a stub—out to the south of this tract to the existing private access easement to provide future access via the proposed public road for further development of the 10+ acre tracts . Best inquired the number of driveways that front on NC 57 for Forrester Bend Section 2 . Atwater responded 4 . Kizer inquired where the stubout was to be . Atwater responded the southeast corner . Jacobs noted that this was a good example of a need to have Health Department approval early in the process . MOTION : Shanklin moved approval subject to planning staff ' s conditions . Seconded by Walters . VOTE : Unanimous . SUMMARY OF ORANGE COUNTY PLANNING BOARD ACTION Subject: Wood Hill - Division of Lot 4 . • Preliminary Recommendation: Approval, subject to DOT sight distance recommendation I ' II Vote: 5-3 Meeting Date: 1 /27/86 Issues Raised: Sight distance Explanation of Dissenting Votes: Three opposed - Best , Jacobs , Pilkey Concern over main roads being e►itered too frequently by roads from developments . lack of coordinated road policy, Other Information and/or Citations from County Regulations: Planning Board 3. Pilkey Member Responsible for Report: y O R A N G E C O U N T Y Q2C� BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date FEBRUARY 3.1986 Action A enda Item _ SUBJECT: DIVISION, OF LOT 4 OF WOOD HILL — PRELIMINARY PLAN DEPARTMENT: PLANNING PUBLIC HEARING Yes X No�� Attachment(s) Information Contact : EDDIE KIRK APPLICATION VICINITY MAP STORMWATER MANAGEMENT REPORT PRELIMINARY PLAN DRAFT 1-27-86 PLANNING BOARD MINUTES NC DOT LETTER Telephone Numbers Hillsborough — 732-8181 Durham — 688-7331 Mebane — 227-2031 Chapel Hill — 868-4501 PURPOSE : To consider approval of the preliminary plan for the Division of Lot 4 of Wood Hill . To receive the Planning Board ' s recommendation of January 27 , 1986 NEED : The property in question is located off SR 1144 (West Ten Road) in Cheeks Township . The property is referenced as part of lot 35 , Block B, Tax Map 21 . It is bordered by residential development and undeveloped land . The tract is designated as 20 Year Transition and Commercial/Industrial Activity Node in the Orange County Land Use Plan . One additional lot is proposed out of a 3 acre tract . The sizes of each lot are 1 .78 acres and 1 . 22 acres . The property is zoned R-1 . Access is to be provided by a pre—existing "Clans B" private road (Lysander Lane) . The property in question is served by the Efland Rural Fire District . IMPACT: Development of this subdivision would have minimal impact on the area . RECOMMENDATION: The Planning Board recommended approval pending NC DOT approval for the sight distance (see attached letter) . o3C ', WOOD HILL DIVISION OF LOT 11/85 ORANGE COUNTY, CERTIFICATION AND APPROVALS -- PRELIMINARY PLATT STAFF ASSIGNMENT : FJ1c1 i P K,(rk SKETCH PLAN: Received 12-31-85 Reviewed 1-2-86 PRELIMINARY PLAT : Rleceived 1-15-86 Reviewed 1-15-86 REVISED PRELIMINARY PLAT: Received Reviewed NCDOT: DATE 1-22786 CERTIFICATION 1-28 -86 SCHOOL BOARD [Orangl,e/Chapel Hill-Carrboro) : DATE 1-22-86 Certification N/A UTLITIES (OWASA/Hi Lllsborough/Mebane/Orange Alamance/Durham) : DATE _ 1 .17-86 Certification Health Department OTHER : Recreation Advisory Council (Date) Carrboro Fire Department (Date) Chapel Hi ll [Date) Carrboro _ [Date) Hillsborough — _ (Date) Durham (Date) Other _ [Date) _(Date) PLANNING BOARD : Date 1-21-86 Approval Approval with Conditions X Denial BOARD OF COMMISSIONERS : Date -__ Approva l Approval with Conditions Denial II 1 A \ . r • 1 A, 0 1 31 , ---- • \ DIVISION OF LOT 4 r \ , WOOD HILL . \ Applicant; Harry L. Wilson : t N : \ l \ v... - ....-c 8 \ ...• -- Zoning : R- 1 ■ - \ . \ ?9372 \ , ' LUP Designation : 20-yr. Transition ■ AC. Commercial/Industrial ...„....... Activity Node .....- ----,.---- Scale: 11=400 ----, ------- . .. ----- \ ------ _____--- „-- ------ 1 \ ------ ,------ -------- „--- . ____.--- ___...-- 3345 ----- ; ....----- ...------ ------ 0 ..-------- 1 ,,------ ..„------ i ...-----. --■--- ....------ ,..,..---- 1 ......„...--- 5.03 AC. _____, ......... S711.6 CAL -s ' •- _______,..- • 28.22 AC. ----- _ __ --- a •4085 z ,-- , ‘ 16. 17 AC. --• - - -•, . \ ____------ .----1----- --r-- 1 \ , 1 ____-• 1 \ 5$ \ 0 (.5- 3 1, 3C-- C4 \C) (0) , \ II AC 7 AC 7 AC. :iii,',AC -, 7 AC. 7 AC.\6 AC, 2994 1 0117 )1!■•• 114,-- - 7117 \ . 2014 l4020 6947 890.3 9071 ;• I 1 • 11.8 AC- _, ..., 1 \ \ \ \ ; \ 1 \ I \ \ • 1 t, 1 it 1 g 1 I 1 \ \ I i 939 . 1 t ■ • •..___ ---...,____L).:_o ; \ .1, I. 3 A r. ----Hz--,,,___.,__ ---:- ...40 1 \010. _,4_,.__ _ ____,____.„.__,_ ?3 C') \. 2:9 ! _ , , i 13E9 -----------,„ __. __, __ -'--L-- ---1---47 .A ,9,3 1 I , ,AC _\_______ 9 7 1 i . . . —.- C___ o 1 c...)• C), tr, CO' 1 01 -.--..--- PLEASE TYPE OR PRINT (INK ONLY) 03r 11/85 APPLICATION FOR SUBDIVISION APPROyAL ORANGE COUNTY DATE: 1-17-86 SUBDIVISION NAME: , W00DHILL •LOCATION; WEST TEN IRD. CHEEKS TOWNSHIP • OWNER/DEVELOPER: Warty Wilson ADDRESS: pn Rr,x rah TELEPHONE NO. : 740-0400 • W i l l chnrnii h pc 77778 AGENT/CONTACT: ENT (Land Surveys, Inc. TELEPHONE NO . : 732-6262 M i i ll,cboro'•gh, NC A. SUMMARY INFORMATION: Orange County Tax Map 21 Block -_ !ot(s) 35 Township Cheeks Zoning District(s): R-1 . Total Number of Acres: 3 acres Phases: f Total Number of Lots: 2 Average Lot Size: 1•S ac,Minimum Lot Size 0.92 fc. Number/Type of Structures: (existing) N/A p p (proposed) Single aaniiTy Lineal Feet in Streets: N/A Acres in Open Space N/A Water Supply: Public(specify) Community X Individual Wastewater Disposal: PubLic(specify) Community X Individual School District: Orange ` Fire District : Efland General Land Uses in Area : A/R Critical Areas : ', .x ,stream/drainageways flood prone areas watershed(specify) historic sites other(expLain) • B. All plats must belsubmitted on sheet no smeller than one inch equals two-. hundred feet (1 "=200 ' ) and no larger than one inch equals fifty feet]] (1 "=50' ) and must contain the following information : oubdlrl■ien name .' ' _ r' : name of'ion me _ ,- ,: bui]ding setback Lines heck items :::'•$•. y g ::: le you or typical Lot �L nom■ of surveyor, engineer or { Lend tanner exietin and com leted •` p '=/ :w 9 ge, Uted ease— completed) (title)) preliminary Plan ; ments (drainage, utilities, ''' .-:: scale, north arrow (North at ':::E:_:; roads, etc.) top of map) i/ �.5.'::::'y � existing, proposed and data (including revision dates) 'i adjoining rights—of—way Lawoahip, tax map—block—lot ':: `•`•' including dimensions and tt ?' ieferencee "v:•:Y street names end•state road bl,sundery described with ' numbers :14 bleeringe end distances existing and proposed aL tote acreage of the treat - :;:~ utilities, including :•• 2 and acreage of Lots, including :y;_.•;_ type, sites, „.4 and axeluding area within " hydrants, valves and rliighta—ef—ray "ti:•r eanho.las ,4, s• ''t cOntro l corner ••{ �a`�,,"-'•: existing and proposed culvert a.. x..4 Proposed lot Lines with :� ,� including sizes and grsdea dlieension4 typical street cross—sections Lot numbers :;- ':r_a: and intersection decal La _G. phasing Lines includin design ,.z.,- Ar,: topography at ten foot (10) ' ? 't+ s 9 and hiuld •• of trove trey and shoulders L/ fii intervals : hart zontal alignment and ■st•r bodies, screams, flood— -:•: ::< general curve data (public • ' way end floodpleins `::' =• roads) . streee buffers and notation (� permanent features such as ;tip;ry; indicating restricted - r devaiopment potential J ::_' bui cemeteri es, N/A ,,,,i township, historic landmarks,p, corporate end extra— adjoining tot Layout territorial planning y ; ti p 9 namse of adjoining property S.,.:, jurisdiction Lines which owners and subdivisions :::E : cross the property A.:44 Location and size of' parcels dedicated for public use or reserved �I/ :::;;;:;:;,1• in common AL.A is Locetien end sits of Lots of restricted development notation on P Ps'Lentlel and ; �: plat regarding ease ,- etorewater management plan indicating provision for control of the first 1/2 inch of runoff from impervious surfaces (GRAY AREAS FOR OFFICE USE ONLY) I _ Q3` C. OTHER SUBMITTAL REQUIREMENTS : 1 . Twenty—six (26) copies of the preliminary plat 2. Two fuLL size copies copies of an Orange County Tax map (one copy with i!ax parcels involved clearly marked) . 3. Where municipalL or OWASA sewer is not avai labLe, a Letter from the Orange County HeaLth Department certifying the proposed wastewater system for each Lot. I , the appLicant, hereby certify that the foregoing appLication is complete and accurate. I understand that a $210.00 fee (subdivisions of 15 Lots or Less) or a $370 .00 fee (subdivisions of 16 Lots or more) is due at the time of appLication . A $5.00 per Lot fee is due at the time the finaL plat is presented for recordiation . Harry L. Wilson Harry L. Wilson APPLICANT 'S SIGNATURE OWNER 'S SIGNATURE 1/17/86 1/17/86 DATE DATE • FEES: Amount $210.00 Date Paid 1-15-86 Receipt 10464 034 ovAsiArte, STATE OF NORTH CAROLINA DEPARTMENT OF TRANSPORTATION Greensboro , NC 27429-0278 January 27 , 1986 JAMES G. MARTIN GOVERNOR DIVISION OF HIGHWAYS JAMES E. HARRINGTON SECRETARY Mr . Eddie Kirk Planner Orange County Planning Dept . Hillsborough, NC 27278 Dear Mr. Kirk: This is in reference to the Wood Hill Development (Division of Lot 4) . Access to SR1144 is acceptable from a traffic engineering standpoint . If we can be of, any further help please advise. Sincerely , .��i. ' -4 J. W. Watkins DIVISION ENGINEER JWW/DBK/cb cc: Mr . D. B. Kelly I - An Enual Onnortunity/Affirmative Ar.iinn Fmntnvar I . I 035 II 1 STORMWATER MANAGEMENT REPORT FOR SITE OF 1 • WOOD HILL SUBDIVISION LOTS 4A AND 4B . 1 WEST S TEN ROAD II CHEEKS TOWNSHIP ORANGE COUNTY, NORTH CAROLINA OL NA JANUARY 1986 PROJECT NO. 28510 1 PREPARED FOR: 1 STEVE YUHASZ HILLSBOROUGH, NORTH CAROLINA 1 I . I 1 PREPARED BY: 'li PHILIP POST AND ASSOCIATES, INC. ENGINEERS/PLANNERS/SURVEYORS t;. CHAPEL HILL, NORTH CAROLINA k is 11I , li 1 03€ I PHILIP POST & ASSOCIATES, INC. Joe--.16.1_012.0__. .__b/LL tor 4-Ac 11- , Engineers/Planners/Surveyors . 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' Engineers/Planners/Surveyors 100 Eastowne Drive, Suite 208 '�' CHAPEL HILL, NORTH CAROLINA 27514 (919) 929.1173 or 493.2600 WooD ML-L: or y-A,8 57b2m U)AMP- MANAGEn6u7- 5 rE 10"Al E Sor N '. ...'',�• ,�4 !�`�-,�- '1 i ��l+ L k �`.` L`B i r'` �. .� `;tip _, !��� L 1 /� � :'r; . , J'� r\ �4 -�� '� 000 l { r, °1 cif"•� �i�'' ���' . Wo ir .,�\ L 41V ��/,/ (`•/0 e� 1 II l• �'I�.. R •rte g. j Cam. _�� ,L _ :�• �, ��� . � � -��� ter, '�i � ;ul �,� �� .9 f i`a,,`:.�-�=-- •t'� :: PHILIP POST & ASSOCIATES, INC, f '� 80,�,�� �I • 'z, -"r Engi neers/Pla nners/Surveyors L,. f•v •N ' '::� �- , 100 Eastowne Drive, Suite 208 CHAPEL HILL, NORTH CAROLINA 27514 + _"�'�� J^ 'f��8 � An (919) 929.1173 or 493-2600 -- �� � !,�� } ,..�1. 1 _. .. •• ? ' T 77 ;' r1 1-•'��x..es 1\ - rJ J t /�" °__ __ - g�i���; :r• 1 "o7 �'�"L�LJ \! i +9 i-7 \� T-/0 1\1 c--l\J'Q f Tj 040 DRAFT PB MINUTEIS 1-27-86 8. . • 3] submission of a Stormwater Management Plan to satisfy the standard requiring infiltration of the first 1/2 inch of runoff. The applicant has complied with the conditions , therefore, the Planning Staff recommends approval of the Final Plat . _ MOTION : Shanklin moved to grant final approval. Seconded b Walters . - by VOTE: Unanimous . H)K7 c. Division of Lot 4 -- Wood Hill —Preliminary Presentation by Smith . The purpose of this agenda item is to consider approval of the preliminary plan fa-r the Division of Lot 4 of Wood Hill . The property in question is located off SR 1144 (West Ten Road) in Cheeks Township . The property is referenced as part of Lot 35 , Block B, Tax Map 21 . It is bordered by residential development and undeveloped land . The tract is designated as 2O Year Transition and Commercial/Industrial Activity Node in, the Orange County Land Use Plan . One additional lot is proposed out of a 3 acre tract . _ The sizes of each Lot are 1 .78 acres and 1 . 22 acres . The property is zoned R-1 . Access is to be provided by a pre–existing "Class 0" private road (Lysander Lane) . The property in question is served by the Efland Rural Fire District . Development of this subdivision would have minimal impact on the area . The planning staff recommends approval . Jacobs requested histories of previous subdivision activity for subdivisions . Smith noted that subdivision into strip lots Likely took place .before 1970 as evidenced by individual tax Lot references . Discussion followed regarding previous subdivision activity and the Location of homes . MOTION : Kizer moved to recommend approval . 041 DRAFT PB MINUTES 1-27-86 9 I . Motion failed for lack of second . MOTION : Shanklin moved to recommend approval subject to NCDOT certification regarding sight distance for the intersection . Seconded by Kramer . . Smith informed the Board that NCDOT had been notified and asked for comment and that many times , when they see no problems with the sight distances , they do not comment at all . Walters expressed concern regarding joint drives for Lots along West Ten Road . Smith responded that difficult issues are posed with this type of pre- existing subdivision and access needs . Smith asked , in order to avoid consideabte delay , if NCDOT comment by phone would be acceptable in order to place this item on February 4, 1986 agenda , if necessary . Kizer stated he felt NCDOT comment by phone should be sufficient . Such an amendment to the motion was accepted and seconded . VOTE : 5 in favor . 3 opposed [Jacobs , Best , Pilkey) Best noted that he had concerns regarding building roads in already existing subdivisions . Jacobs and Pilkey expressed concerns regarding the number of driveways with access to West Ten Road . Kizer cautioned Board members to distinguish criticism of the Subdivision Regulations from criticism of " legal" subdivisions . He noted that when the applicant has fulfilled the current requirements the Board is obligated to give approval of the subdivision . d . Holly Meadows — Section III — Preliminary Presentation by Atwater . The purpose of this agenda item is to consider approval of the Preliminary Plan for Section Two of the Holly Meadows Subdivision , property of Harry Wi lson . O R A N G E C O U N T Y 042 BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date FEBRUARY 3 . 1986 Action ends Item # t.7__ SUBJECT : HOLLY MEADOWS — SECTION TWO PRELIMINARY DEPARTMENT: PLANNING ___ ~ —w PUBLIC HEARING Yes X No hm t [s)R Information Contact : JANE ATWATER APPLICATION VICINTIY MAP PRELIMINARY PLAN STORMWATER MANAGEMENT REPORT NCDOT COMMENT ON SITE DISTANCE DRAFT 1-27-86 PLANNING BOARD MINUTES Telephone Numbers Hillsborough — 732-8181 Durham — 688-7331 Mebane — 227-2031 Chapel Hill — 968--4501 PURPOSE: To consider approval of the Preliminary Plan for Section Two of the Holly Meadows Subdivision , property of Harry Wilson . To receive the Planning Board recommendation . NEED : The property in question is located on SR 1144 [West Ten Road) in Cheeks Township . The property is referenced as part of Lot 38 of Tax Map 21 , Block B . It is bordered by agricultural and resi[lential development . The tract is designated as Twenty YearlTransition on the Land Use Plan . There are six [6 ) lots proposed out of 7 .74 acres . The Lot sizes are 3 lots at .92 acre , .93 acre, 1 .07 acres, and 1 .70 acres , excluding the rights—of—way . The property is zoned R-1 [Rural—Residential) . Access is provided to the site via an Orange County [Amy Jo Lane) Private Class "B" road which leads to SR 1144. Fire protection for the property in question is provided by the Efland Rural Fire District . Law enforcement is provided by the Orange County Sheriff' s Department . It will be patrolled on is 24—hour basis . 04� HOLLY MEADOWS — SECTION TWO PRELIMINARY PAGE 2 FEBRUARY 3 , 1986 IMPACT: Development of this subdivision would have minimal impact on the area . The projected traffic generation for this subdivision is approximately 40.2 (6 .7 trips x 6 Lots) trips per day . According to the Department of Transportation , the 1984 (most current) traffic count is 100 for SR 1144 which was determinjed from the west side of SR 1143. RECOMMENDATION : The Planning Board recommends approval of this subdivision contingent upon the following conditions : 1 ) name of the owner(s) be indicated on the plat , 2) total acreage of the tract be indicated on the plat , 3) approval from NCDOT on site distance (see attached letter which was received on 1-28-86) . SUMMARY OF ORANGE COUNTY PLANNING BOARD ACTION Subject: Holly Meadows - Section III - Preliminary Recommendation- Approval with two staff conditions and POT certification of safety of Amy Jo Lane/West Ten intersection. Phone information acceptable from DOT. Vote: Unanimous Meeting Date; 1/27/86 Issues Raised Roads (see also Wood Hill) Imp ct of traffic on West Ten Explanation of Dissenting Votes: Other Information and/or Citations from County Regulations: Planning Board Member Responsible for Report:. 3. P i lkey 5no ,4j two .- I, _...............-••••"" \ , . • , , `g6 ■ - _ ..... `' 044 OLLI\ /V1EADO\WS ■ -- 84;46 'V APPLICANT: HAQ2'�Y W{tbom \ - I ,u ZONINa: R-1 12u¢AL. �IDENTIAL \ 'y \ LEAP DE6IG•MAnOIt: 7 iA* ', WAR. TizAN6 no)4l '� 4a \ � ' 28 ' r 9372 \ \-- ��,` L ...- \ B {0374 AC. ;► . 1826 AC. \ ,,\ r: A t ■ + r� �� �r f 0 ......'"I ------ ���� 2s C p _� �-- �- 39 r 711.6 •D3 AC 357fi-t+'.: ... —� it , r` 28.22 AC. r r \ C) V____ 4085 \ 16.17 AC. y I t \. ti, =ter , \ i \ . \ , t ` \\„, p 4,,,- � 37 36 35 '� 33 4 32 i N\ 1 \\ _ 41747.A2 r 7 AC 7 AC. 7 AC. 7 AC. ti 7 AC. 'C AC.•^�`�' z, �^ ql 17 ; ' 9071 2 44, •90 - M 2014 402 0 ; 69?7 89,03 II. 1 \� a .t" :_ p6 ` \ i Qom° E �74g tea . \ 4 $� `" _ - . 3e . àL d 9 -- .....2 30 210 y 210 I 1C 1 __ 190 195 1 77- r- n Y _ ---r \ ' SCALE: 1 u=40 I- " . co a - cri PLEASE TYPE OR PRI-NT (INK ONLY) 11/85 04E' APPLICATION FOR SUBDIVISION APPROVAL ORANGE COUNTY DATE: /4 44 SUBDIVISION NAME: A 20 '7E` o c41 5 See l7OA! TWO LOCATION: _5 /f //I' i4 ' cedEs T rA OWNER/DEVELOPER: / t /,iJ- 5'-tj ADDRESS: ,,, 7?le�7i 3-s? TELEPHONE NO. : _ 75ze—0cr c) • N//A-7ss.,-Cic.� 2tC 272 • AGENT/CONTACT: EJf /i4i /..r. TELEPHONE NO . : q 33 —.6 16', ' A. SUMMARY INFORMATION: Orange County T'ax Map Block jiPS, Lots) 38 Township C_ ` `fe5. Zoning District'�(s) : Total Number of Acres: �r7A Phases: Total Number of Lots: +„ Average Lot Size: .' 2. Minimum Lot Size l2. Number/Type of Structures • (e fisting) ZZnLi2'' ,(proposed) b Lineal Feet in Streets: 9;5:5, . 6 Acres in Open Space tie .v-s Water Supply: Pub lic(spool fy) Community }e Individual Wastewater Disposal: PubLio(specify) Community Individual School District: tif2A/46L L'OunlrIJ , Fire Di strj ct : General Land Uses in Area: ffaoreG `,,nwL(Rps-,aF--tz4 Critical Areas : stream/drainageways flood prone areas watershed(specify3 historic sites other(exp La i n) iC/,, f,--s----- B . All plats must be ', submitted on sheet no sma ! ler than one inch equa Ls two- hundred feet (1 "s200 ' ) and no Larger than one inch equals fifty feet (1 "=50' ) and must contain the following information : / subdivision name 1' . building 3{:i:.:r namm of owner(e1• t setback lines by notation or typical lot :heck i tems "•> name of surveyor, engineer or � /�`� layout `;3' land planner 1G. •> existin proposed ;om1 leted f: ;,;; g and , uti t ties, P ) � (title/ Preliminary Plan :�;�:;,:<- manta (drainage, u#i litiae, !cols, north arrow (North at /!� roada, etc.1 ,/- 111 top of map) '� :=t!`?, axlatin n, rights-o and date (lnctuding revision datee) ::�iz`r adjsining rights-of-way '� township, tax map-block-Lot including diaensiona and ...,...-1:1* referencesIt/Atreet names and state road Y boundary described with numbers biearinge end dietanoos /- existing and proposed total acreage of the tracts utilities and acreage of lots including `xi . including •• '� g � 9 _;• type, sizes, +;-:•^�'• end excluding area within ::..: }x::• y / + anh les, valves and rights-of &"' enho Lea �-- control corner !� ; :•:.:• existing and proposed culvert proposed Lot lines with including sizes and grades �''__> ••'j dimensions "� typical street cross-sectione lot numbers and intersection details :``` phasing lines including design and width tepogrephy e# ten foot [101 of travelway and shoulders �/ i:•:, intervals horizontal all f"^/4+'•ti water bodies, streams, flood- i alignment and way and floodpLaine general curve data (public jrceda) N stream buffers end notation . , '' y:d.' permanent features such as V indicating restricted i „- buildings, cemeteries, development potential historic Landmarks, P.1 township corporate end extre- adjoining lot h4f ti territorial planning —" layout p g names of adjoining property -�2y jurisdiction lines which owners and subdivisions ������{� cross the property NA fir location and size of parcels dedicated for public use or reserved . In cannon ' /�f/+w Lgcstion and size of Lots of restricted development potential and { notation on plat regarding same . 'tormenter management plan indicating provision for control of the fii,rat 1/2 inch of runoff from impervious surfaces (GRAY AREAS FOR OFFICE USE ONLY) 046 C . OTHER SUBMITTAL REQUIREMENTS: 1 . Twenty—six (26 ) copies of the preliminary plat 2. Two full size copies of an Orange County Tex map tone copy with tax parcels involved clearly marked) . 3. Where municipal or OWASA sewer is not available , a Latter from the Orange County Health Department certifying the proposed wastewater system for each Lot . I , the applicant , hereby certify that the foregoing application is complete and accurate. I understand that a $210.00 fee (subdivisions of 15 lots or Less) or a $370.00 fee (subdivisions of 16 Lots or more) is due at the time of application . A $5.00 per Lot fee is due at the time the final plat is presented for recordation . //// (2.9-1,/ .t r r APPLIk ' S SIGNATURE OWNER GNATURE ( fRe DATE '�, / 1 �‘ DATE II FEES: Amount° !��. Date Paid 1 �' Receipt 1/45 I . it 04 • HOLLY MEADOWS - SECTION TWO 19/85 ORANGE COON Y CERTIFICATION AND APPROVALS - PRELIMINARY PLC T STAFF ASSIGNMENT : Jane Atwater SKETCH PLAN : Received 10-23-85 _ Reviewed 10-30-85 12-27-85 1-2-86 PRELIMINARY PLAT : Received Reviewed REVISED PRELIMINARY PLAT : Received Reviewed NCDOT: DATE 1-8- 6 CERTIFICATION SCHOOL BOARD (Orange/Chapel Hill-Carrboro) : DATE 1-16-86Certification UTLITIES (OWASA/Hillsborough/Mebane/Orange Alamance/Durham) : DATE 1-12286 ORANGE COUNTY HEALTH DEPARTMENT Certification SUITABLE OTHER: Recreation Advisory Council _ (Date) Carrboro Fire Department (Date) Chapel Hill ______,_,-„____,_ _(Date) Carrboro _ .._,____r_.._ (Date) Hillsborough (Date) Durham ____ ___._ (Date) Other ^(Date) SSE OFFICER 1-21-86 (Date) PLANNING BOARD : Date 1:17z_86 Approval _ Approval with Conditions X __ Denial BOARD OF COMMISSIONERS : Date __ ___ Approval ____ Approval with Conditions _ Denial II Oitk 1 1 ' STORMWATER MANAGEMENT REPORT FOR SITE OF HOLLY MEADOWS SUBDIVISION 1 WEST TEN ROAD CHEEKS TOWNSHIP ORANGE COUNTY, NORTH CAROLINA JANUARY 1986 1 PROJECT NO. 28509 PREPARED FOR: STEVE YUHASZ 1 HILLSBOROUGH, NORTH CAROLINA 1 1 1 PREPARED BY: PHILIP POST AND ASSOCIATES, INC. ENGINEERS/PLANNERS/SURVEYORS CHAPEL HILL, NORTH CAROLINA 1 1 1 0 4 E' I PHILIP POST &ASSOCIATES, INC. ,,,e_a-Ly .111f ADow.5 Engineers/Planners/Surveyors / 171 100 Eastowne Drive Suite 208 SHEET NO. of I CHAPEL HILL, NORTH CAROLINA 27514 (919) 929-1173 493.2600 CALCULATED BY F,"li DATE I.-/3-8 , CHECKED BY DATE scALE ST02.rn U.)Arot, MANAGE MEAJT I i 1 ' 1 1 i i : I : . . . _ .. . . . . • . . . . , . . . . . , . .. . . , . , - . : I 1 — : _... , i / ‘r, I i I- i 1....: I e : 1-- ! . , - : i 7QTA , A FEV--____- OF Fee P grY,. , '7:70 ti c4. s. : - , i 4-4 ± --- II 1____...., ... • . ' ■ ; i -}- -,--- I ., ............... 1...A...p,„L„. 4.)A r.0e1.1..... •.le 0 ni Pe_..0eeiry ! P A14.5.. I t,H 4, 0 k, ‘ 4I j 1 L i?z - ".S 5- .i-A•_(,_:0 tv 6 1 i ,• --- ------ - .......... , ! 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NORTH CAROLINA 27514 (919) 929.1173 or 493.2600 KOLLY MLAr�ow STrORM I1Vg7'S2 MArVAC.CMEN'r A 1✓ 3 p4r M 51 t 590 BM 3994 — �i . K7.— t Ar as y A Chee 1 J %' . o 3993 716 ,���v// ---_ � � \ l ;��1 !-'µ f�`•� `.� ,mil � I,•/.' - ` - ; 68 114 '1 650 F 3992 V- 0 PHILIP POST & ASSOCIATES, INC. Engineers/Planners/Surveyors 100 Eastowne Drive, Suite 208 CHAPEL HILL, NORTH CAROLINA 27514 (919) 929.1173 or 493.2600 V- 3991 Mrnuni6c wf7WIV�M 'M 672 14OLLY fVIF-A00U).5 u) P,,-rr--i?_ AIAMAGE/ME-A),r SITE L'oc-AT104 PAGE 3990 .7 J I - I O5 e„�s1A'Fti - gam: g STATE OF NORTH CAROLINA DEPARTMENT OF TRANSPORTATION Greensboro, NC 27429-0278 JAMES G. MARTIN January 27, 1986 GOVERNOR 1 DIVISION OF HIGHWAYS I JAMES E HARRINGTON SECRETARY 1 Ms . Jane L. Atwater Planner Orange County Planning Department Hillsborough, NC 27278 Dear Ms . Atwater : This is in reference to the Holly Meadows Development (Section. Two) . There is a curve on SR1144 to the west of Amy Jo Lane which restricts sight distance of traffic approaching from the west . The speed limit on SR1144 is 55MPH and 550' of sight distance is desirable . There is approximately 540 ' of sight distance available which should be adequate if right-of-way is kept mowed and no bushes or trees are planted on the right-of-way. If we can be of any further help please advise. Sincerely , J. W. Watkins DIVISION ENGINEER JW'V/DBK/c b cc : Mr . D. B. Kelly I • maut L 1-28-8& An Equal Opportunity/Affirmative Action Employer • it DRAFT PB MINUTES 1-27-86 054 9 Motion failed for Lack of second . MOTION : Shanklin moved to recommend approval subject to NCDO certification regarding sight distance for the intersection . Seconded by Kramer . Smith informed the Board that NCDOT had been notifier and asked for comment and that many times , when the see no problems with the sight distances , they do not comment at alt . Walters expressed concern regarding joint drives for lots along West Ten Road . Smith responded that difficult issues are posed with this type of pre- existing subdivision and access needs . Smith asked , in order to avoid consideable delay, if NCDOT comment by phone would be acceptable in order to place this item on February 4, 1986 agenda , if necessary . Kizer stated he felt NCDOT comment by phone should be sufficient . Such an amendment to the motion was . accepted and seconded . VOTE : 5 in favor . 3 opposed (Jacobs , Best , Pilkey] Best noted that he had concerns regarding buitdinn roads in already existing subdivisions , Jacobs and Pilkey expressed concerns regarding the number of driveways with access to West t Ten Road , Kizer cautioned Board members to distinguish criticism of the Subdivision Regulations from criticism of " Legal" subdivisions . He noted that when the applicant has fulfilled the current requirements the Board is obligated to give approval of the subdivision . d . Holly Meadows — Section III — Preliminary Presentation by Atwater . The purpose of this agenda item is to consider, approval of the Preliminary Plan for Section Two of the Holly Meadows Subdivision , property of Harry Wilson . 055 DRAFT PB MINUTES 1-27-86 10 The property in question is located on SR 1144 (West Ten Road) in Cheeks Township.. The property is referenced as part of Lot 38 of Tax Map 21 , Block B. It is bordered by agricultural and residential development . The tract is designated as Twenty Year Transition on the Land Use Plan . There are six (6) lots proposed out of 7 .74 acres . The Lot sizes are 3 lots at .92 acre, .93 acre , 1 . 07 acres , and 1 .70 acres , excluding the rights of--way . The property is zoned R-1 (Rural Residential ) . Access is provided to the site via an Orange County (Amy Jo Lane) Private Class "B" road which leads to SR 1144. Fire protection for the question is provided by the property in bistrict . Law enforcement e Ffland Rural Fire st G rcement is provided by the Orange County heriff s Department . It will be patrolled on a 24—hour basis . Development of this subdivision would have minima impact on the area . L The projected traffic generation for this subdivision is approximately 40. 2 (6 .7 trips x 6 lots) trips per day . According to the Department of Transportation , the 1984 (most current) traffic count is 100 for SR 1144 which was determined from the west side of SR 1143 , The Planning Staff recommends approval of this subdivision contingent upon the following conditions : 1 ) name of the owner(S) be indicated on the p tat, 2) toteL acreage of the tract be indicated on the plat . Collins noted that the access easement was an attempt to provide access to the Lots which front on I-86. Discussion followed regarding future subdivision activity and upgrading of the road by Later developers . Smith noted that this requirement , could be imposed upon future developers , the issue being the cost of obtaining easement . Best inquired if there was sufficient right—of—way to Smith wupgrade the o • s asfiiftyfeetasrequired byNC0OTtl the right—of—way P10TZGtJ Kizer moved approve subject to staff conditions , Seconded by Best , 056 DRAFT P8 MINUTES 1 -27-86 11 • Shanklin expressed concern with sight distance at the intersection of Amy Jo Lane and West Ten . The motion was amended and seconded to add the condition of NCDOT certification (over the phone) regarding sight distance. VOTE: (Amendment) Unanimous . VOTE: (Main Motion ) Unanimous . e . Forrester Bend — Section III — Revision of Preliminary Presentation by Atwater . The purpose of this agenda item is to consider approval of the revised Preliminary Plan for Section Three of the Forrester Bend Subdivision , property of Ernie McBroom . The property in question is Located on NC 57 in Little River Township . The property is referenced as part of Lot 18G of Tax Map 25 . It is bordered by agricultural and residential development . The tract is designated as Agricultural Residential on the Land Use Plan . There are three (3) Lots proposed out of approximately 11 .88 acres . The Lot sizes are 2.86 acres , 4.65 acres and 3 . 83 acres excluding the rights—of—way . No zoning has been adopted in Little River Township . However , the Subdivision Regulations (Section IV--8-1A) require a minimum lot size of 40, 000 square feet where the Lots are to be served by on—site sewage disposal and water systems as is the case in this development . Access is provided to the site from NC57 via an Orange County Class "A" private road . The property in question is located in the Orange Rural Fire District . The district is served by the Orange Rural Fire Department in Hillsborough . Law enforcement is provided by the Orange County Sheriff' s Department . It will be patrolled on a 24 hour basis . The Planning Board approved the Final Plat for Section One of Forrester Bend on December 17, 1984. There were nine (9) lots proposed out of a 24.89 acre tract . The minimum Lot size was 2. 0 acres while the ORANGE COUNTY 057 BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT MEETING DATE FEBRUARY_.3 7986 F q SUBJECT: EUBANKS' ROAD SUBDIVISION — PRELIMINARY DEPARTMENT : PLANNING R��PUBLIC HEARING Yes X— No Attachment(s) I _" —_ _----- __ PRELIMINARY PLAN Information Contact : SUSAN SMITH VICINITY MAP APPLICATION CERTIFICATION JOINT STAFF MEMORANDUM AGENCY COMMENTS DRAFT 1 -27-86 PLANNING BOARD MINUTES Telephone Numbers Hillsborough — 732-8181 Durham — 688-7331 Mebane -- 227-2031 Chapel Hill — 968-4501 r � PURPOSE: To consider approval of the Preliminary r eliminary Plan for Eubanks Road Subdivision . To receive Planning Board ' s recommendation of January 27, 1986 . NEED : Brooks & Son Construction Company has requested approval subdivision for 6 .36 acres of land located south ofEubanks Road (SR 1727) in Chapel Hill Township . The question is known as Lot 27B of Tax Map 18 in ChapeltyHill Township . The purpose of this request is to permit construction of a five (5) lot subdivision . Lot #5 is reserved for use as a community septic system drainfield . The property is Located within the Twenty Year Transition area designated in the Orange County Land Use Plan . designation permits single—family residential housin Thhe The preselnt zoning classification of the property is Residential-1 (R-1 ) . The property is Located within the Joint Planning Area and subject to joint approval of the Town of Chapel Hill and Orange County . The Chapel Hill Planning Board is scheduled to consider the request for recommendation on January 28, 1986 . Their decision will be made available at the Orange County Planning Board meeting . 056 EUBANKS ROAD SUBDIVISION PAGE TWO FEBRUARY 3 , 1986 IMPACT: Approval of the request would allow development of a five 15) lot subdivision . A public road (Tanbark Drive) constructed to state standards is proposed to serve the subdivision . Development of a he subdivision would add approximately 23 trips per day to Euba ks Road . The addition of this subdivision would increase traf is on the road by six (6%) percent above the 1981 traffic count of 400 ' trips per day at the intersection of Eubanks Road and Mill House Road (SR 1725) . All Jots will be served by individual wells and a communi y sewer system . The Orange County Health Department has provided preliminary approval of both systems. Polite, fire and rescue services will be provided by the Orange County Sheriff ' s Department , New Hope Volunteer Fire Departme t and the South Orange Rescue Squad . RECOMMENDATION : The Planning Board by unanimous vote recommends approval with the following conditions : (1 ) that a stormwater management plan which satisfies t e standard for control of the first one—half (1/2) inch . f stormwater runoff from impervious surfaces be submitted for review and approval prior to approval of the fin = l plat . (2) that engineered plans for the community sewer system be submitted for review and approval by the Orange County Health Department prior to approval of the final plat . (3) that a perpetual maintenance agreement for the communit sewer system be submitted for review and approval by thy Orange County Attorney prior to recordation of the final plat . SUMMARY OF ORANGE COUNTY PLANNING BOARD ACTION Subject: Eubanks Road - Pre_]Jiminary Recommendation: Approval with 3 staff recommendationk Vote: unanimous Meeting Date: 1 /27/86 Issues Raised: Chapel Hill's inability to get to this plat durinr an eight-month period. Explanation of Dissenting Votes: Other Information and/or Citations from County Regulations: Planning noel d Member Responsible for Report: 3. Pilkey . 05f . t- .i _ff, ,_a 4 � I�f c ,7 .. , mac_� I I' +`{ r 1M� _ �' ,.....,______._ �� C N at 0..., � S I ' 4 a i N' 1 N , wy C rn �'oh."-c• ` ° `m ' K v I .-/_ G N 1 '� = CJ M1 AIM y�- -----' IT r v __. SZLI I I �' v --� . r^\ = r 4 L O P. .t_ Y. " t. • Os • CC I _0 \\\,- % - ,..1 1 1 I I Pp n .._ ,_ _______ .- ,.... C O o-Z • \\c C °0 \ 1 m ~- � 'to r a I.a Cr) ..I5 O — _____ -O , ` \ J tiC7 m ti d = 'w Kr _ . - , Jiff A .... 4 J _ -ntASE TYPE OR PRINT (INK ONLY) QS(` 11/95 . APPLICATION FOR SUBDIVISION APPROVA f ORANG,g COUNT DATE: January 14,1986 SUBDIVISION NAME: EUBANKS ROAD SUBDIVISION LOCATION: off Eubanks Road (SR 1727) , east of Rogers Road (SR 1729) • OWNER/DEVELOPER: Brooks & Son Construction Co. ADDRESS: 112 'S. Graham Street Chapel Hill, NC 275 14 TELEPHONE NO. : y42-16u� AGENT/CONTACT: Cindee Wolf The '',john R. McAdams Co. , Inc. TELEPHONE NO. : 967-7079 A. SUMMARY INFORMATION: Orange County Tax Map 18 Zoning Districts] : R-1 (Res dentlial`__-"" Lot(s] 27B Township chapel Hill Total Number of Acres: 5.99 Ac. Total Number off, Lots: 5 Average Lot Size:4o,300 Phases : 1 Number/Type of ',Structures: (existing) N/A Minimum Lot Sixg40,000 s.f. • Lineal Feet in Streets: 550 (proposed) N/A Water Supply: Acres in Open Space N/A pp y: Public(specify) Communit x ecifr ] x C Y _----Individual Wastewater Disposel: PubLic(s School. District': Chapel Hill p Y ommun i ty Individual General Land Uses in Area: Low densit rem denti�istriCt: New Hoge Volunteer Critical Areas: '' x stream/drains ewe s N A N/A g Y flood prone areas wetershed(specify) • N/A historic sites other(explain) B . ALL plats must belsubmittad on sheet no smaller than one inch hundred feet (17:-.20011 9 equals two- 1red one must and no larger than one inch equals fifty feat contain the following information : }` X a,ubdivision name y 5•;x dud of owndr(s) X. building setback Linde :heck items ::::;.-14'' v I by notation or typical lot land planner f Curveyor' engineer or =''`> layout :ompleted) a.•c¢ (',title] elleinary plan ri existing and proposed eese— ;' _4 scats, north arrow (North at ."'s.sr manta (drainage, utilities, M. tap of sem) existing,etc.) :- date (including revision dates) :-"':§. adjoining propoasd and ..- •: township, tax map—block—lot :::t. adjoining rigdtsensiony references including dimensions and .� boundary described with __ Street names end state road bearings and distances .-; existing . total eereege of the tract °tilting and proposed u. end acreage of lots, including {"'-s utilities, 1ncLUdnng end excluding area within +�'. type, ta,sizes, i rights—of—ray ii 'r t hydrants. valves and central corner y manholes pr ioposad (et Linea with . existing end proposed culvert _t dimensions _ including sizes and grades •; lot ^uebere typical street arose—sdctiene N phaeing linen end intersection dBteiLa tbpagrephy at ten foot (101 including design and width of tra Na intervals ? talwey ign shoulders rater bodies, streern, flood— '"'!~ general cl alignment(public and 14/6_ ■ay end ftoodpleine roods) curve data (public stream buffers end notation t4/ Terms) .';:•.yi indicating restricted permanent features such as NL&,,''''AA : development potentisl Ij buildings, ceeetarlea, township, corporate and extra— x historic i in Lendmerts, :. territorial planning adjoining lot' Layout names of adjoining property •'::;? _ Jurlsdiotion Lines which g pro erty �/ craws the property Y cr owners and aubdivieions �` Location end size of parcels dedicated for in common public use or reserved . Location end size of Lots of restricted development 0 notation on plat regarding sews potential and w fire t1/2r eenegement surfaces for control of the Lr)`Tc�su rrr�vewe,.jGGRAYY AREAS FOR OFFICE USE ONLY) MEW 061 - C. OTHER SUBMITTAL REQUIREMENTS : 1 . Twenty--six (261) copies of the preliminary plat 2. Two full size copies of an Orange County Tax map (one co parcels involved clearly marked) . pY with tax 3. Where municipal or OWASA sewer is not available, a Letter from the Orange County Health Department certifying the proposed wastewater system for each lot . I , the applicant, hereby certify that the foregoing application is complete and accsrata . I understand that a $210.00 fee (subdivisions of 15 Lots or less) or a $370.00 fee (subdivisions of 16 Lots or more) is due at the time of application . A $5.00 per Lot fee is due at the time the final plat 9s presented for recordation . C-)91/M-012.tv Rtzpz1-- APPLICANT 'S SIGNATURE c� OWNER 'S SI URE _ 01/15/ 80 01 /15/V, DATE DATE 11 II FEES: Amount Date Paid Receipt 1 064- EUBANKS ROAD 11/8 ORANGE COUNT CERTIFICATION AND APPROVALS - PRELIMINARY PLA . STAFF ASSIGNMENT: SUSAN SMITH 1 SKETCH PLAN : Received 5-13-85 Reviewed 5-15-85 PRELIMINARY PLAT: Received 5-20-85 Reviewed 5-31-85 REVISED PRELIMINARY PLAT: Received 11-11-85 Reviewed 1-9-86 1-16-86 1-1 ,-:, NCDOT: DATE 6- I CERTIFICATION SUITABLE _ SEE COMMENT SCHOOL BOARD (Orange/Chapel Hi Ll-Carrboro) : DATE6-3-85 Certification NO COMM T le l UTLITIES (OWASA/Hi Lllsbo rough/Mebane/Orange A Lamance/Durham) : DATE _11 2885 ORANGE COUNTY HEALTH DEPARTMENT Certification SUITABLE OTHER: Recreation , Advisory Council (Date) Carrboro Fire Department (Date) Chapel Hill NO DECISION YET (Date) (JOINT PLANNING) Carrboro (Date) Hillsborough (Date) Durham ~_ __r (Date) Other l � �--- (Date) [Date) PLANNING BOARD: pate 1-2786 Approval Approval with Conditions X Denial BOARD OF COMMISSIONERS : Date __ Approval 1 1 Approval with Conditions _ Denial l Q6 ORANGE COUNTY PLAs' NIN G DEPARTMENT DILLSBOROUGH NORTH CAROLINA 27278 • MEMORANDUM TO: ORANGE COUNTY AND CHAPEL HILL PLANNING BOARDS, CHAPEL HILL TOWN COUNCIL AND ORANGE COUNTY BOARD OF COMMISSIONERS FROM : ORANGE COUNTY AND CHAPEL HILL PLANNING STAFFS DATE: JANUARY 9 , 1986 SUBJECT: EUBAINKS ROAD SUBDIVISION This memorandum analyzes a proposal for subdivision of Land within the Chapel Hill Joint Planning Area . The applicant has submitted a Preliminary Plan for the division of 5 .99 acres of Land Located on the' south side of SR 1727 Eubanks Road . The property is identified as Chapel Hill Township Tax Map 18, Lot 276. The property is designated Twenty Year Transition on the Oran e County Land Use Plan . The property is zoned Residential-1 (R-1 ) . 9 The site is approximately 1 .7 miles from the corporate Limits of Chapel Hill at Weaver Dairy Road . Adjoining properties are undeveloped residential . Land ! The Orange County landfill is Located 200 feet east of the site . WATER/WASTEWATER SERVICES The site is to be served by individual wells and a community sewer system. Lot #5lis reserved for use as a drainage field and is 62,344 square feet in size . A 30 ' sewer easement runs the length of the property along the rear property Lines of the proposed Lots . The Orange County Health Department has indicated that the proposed water and wastewater systems are acceptable . Engineered plans for the community sewer system must be submitted for review and approval by the Orange County Health Oepartment prior to approval of the final plat . A perpetual maintenance agreement for the proposed system must be submitted for review and approval by Orange County prior to the recordation of the final plat . ACCESS The site is to ble served by a road constructed to state standards for subdivision roads and dedicated public . The development will generate twenty three (23) trips per day on Eubanks Road (SR 1727) . The most recent traffic count for Eubanks Road (1981 ) indicates 800 trips per day . Eubanks Road is presently classified as a local road in the 1 064 . EUBANKS ROAD SUBDIVISION PAGE 2 JANUARY 9 , 199B Orange County Land Use Plan . Recently proposed amendments to the Land Use PLan , if approved , would reclassify the road as a sub—collector . NCDDT has indicated that the location of proposed Tanbark Drive is acceptable . Construction details must be submitted for review and approval by NCDOT prior to recordation of the final plat . A- performance bond, letter of credit or escrow agreement for the proposed public improvements must be submitted for review and approval by the Orange County Attorney prior to the recordation of the finel plat . SERVICES • The site is served by the Orange County Sheriff' s Department , South Orange Rescue1Squad and New Hope Volunteer Fire Department . ALL the referenced agencies have indicated a capability to serve the development . RECOMMENDATION I Staff recommends that the preliminary plat for Eubanks Road Subdivision be approved subject to the following conditions : (1 ) that a stormwater management plan which satisfies the standard for control of the first one half (1/2) inch of stormwater runoff from impervious surfaces be submitted for review and approval by the Sedimentation and Erosion Contral Officer prior to the approval of the final plat . (2) thatli engineered plans for the community sewer system must be submitted for review and app rove l by the Orange County Health Department prior to approve l of the final p tat . (3) that a perpetual maintenance agreement for the community sewerl, system be submitted for review and approval by the Orange County Attorney prior to recordation of the final plat .I II is 1 300 bo Tryon Street �oun Hillsborough,N.C.27278 732.8181 06 ._ -, t.. i HEALTH EPARTMENT 305 Ch apel Hill li ne 967.925, 968-A501 Mebane line 227.2032 Durham line 688.7333 688-7331 Carr Mill Mall. Suite 225 100 N. Greensboro Street Carrboro.N.C. 27510 942-4168 November 6, 1985 Jerry Robinson, M.P.A. Director John R. McAdams Company Lr,�,. //-7-1/5-- --. Attn: Cynthia A. Wolf P. 0. Box 2896 _ Chapel Hill, N. C. 27515 Re: Eubanks Road Subdivision for Charles Brooks Dear Cindee, I have reviewed the last plat of the Brooks Subdivision submitted by you. The first four lots can be developed if the fifth lot is reserved for a community sewer system. This system would have to be a low pressure pipe system dosed at .2 gallons per day per square foot. The entire system can be no more than 2,000 gallons per day. A permit can be issued for the construction of system once the following three conditions are met. First, the planned subdivision would have to be approved by the Orange County Planning Department. Secondly, complete engineered plans for the collection and disposal system would have to be submitted to our department for review and approval. Third, a perpetual maintenance agreement between individual lots owners is legally documented to provide a means of repairing any future malfunction of the system. Water supplies for the lots in the development can be attained through the use of individual wells. Permits to drill these wells can be issued after proper application to our department is made by the individual owners or developers! Please feel free to call if you have any questions concerning this - matter. Sincerely, --;-- 6/.... Ron Holdway, R. S. RH:bb cc: Susan Smith, Planning Department - • 066 S: STATE OF NORTH CAROLINA DEPARTMENT OF TRANSPORTATION JAMES G MARTIN June 10,1985 GOVERNOR DIVISION OF HIGHWA S JAMES E. HARRINGTON SECRETARY Ms . Susan J . Smith , Planner Orange County Planning 106 E. Margaret Street Hillsborough N . C . , 27278 Dear Ms . Smi th , This is in reference to the proposed Brooks and Son development on SR1729 (Eubanks Road) west of NC86. The location of the proposed Tanglewood Drive is acceptable. The roadway cross- section , grade; and intersection design will be reviewed as a part of our driveway permit process . If we can be of any further help please advise. Sincerely, Watkins �. ,. Division Engineer JWW/JH/DBK/mm cc : Mr. Joe Haynes Mr. D .B . Kelly An Equal opportunity/Affirmative Action Employer Wit r r ORANGE COUNTY PLANNING DEPARTMENT IRLLSBOROUGU NORTH CAROLINA 0 G 7 27278 .Mete If 41 V-tl • MEMORANDUM • TO: Susan Smith, Orange County Planning ,�J/ FROM: Warren Faircloth, Erosion Control Officer SUBJECT: Proposed Eubanks Road Subdivision DATE:. June 4, 1985., I have 1I reviewed the Preliminary Plan for this project and have the following comments. An Erosion Control Plan must be submitted and ap- provedlprior to the beginning of construction. It appears that a drainage easement will be necessary in order to provide adequate drainage for runoff fro Tanglewood Drive. The exact location of this ease- ment will depend upon the topography of the lots below tike, road and the final design of the road. c: Brooks & Son Construction Company New Hope Volunteer Fire Department 068 - I� of Orange County, Inc. Station No. 1 Route 2 Station No. Whitfield Road Chapel Hill.N.C.27514 Hwy.86 Nor May 29, 1985 . Orange County Planning Department 106 East Margaret Lane Hillsborougt, N.C. 27278 Re: Tan lewdod 9 Dr. Subdivision Tax Map 18/Lot 278 Eubanks Road (S.R. 1727) Orange County, NC Dear Sirs : The John McAdams Company of Chapel Hill , N.C. has requested that I foward a letter to . you indicating fire protection to the above subdivision. Since this project is located within the New Hope Fire Protection District , the New Hope Fire Department will provide fire protection . Sincerely, Mike Tapp, Chie New Hope Fire Department cc : Board oflDirectors, New Hope Fire Dept. John McAdams Company , Inc. a % rf SOUTH ORANGE RESCUE SQUAD P.O.BoxA Carrboro,N.C.27510 06 June 30, 1985 Orange County Planning Dept. 106 East Margaret Lane Hillsborough, N.C. 27278 Dear Sir, • South Orange Rescue Squad is responsible for the Emergency Medical Service response to the area of Eubanks Road upon which The John McAdams Company plans to build a subdiv- ision. At their request, this letter is to confirm that it is within our response area and that we will be happy to respond anytime we are called to that area. If there are any further questions, please feel free to contact me at any time. Sincerely/ 1 Jane Brice Lill L._ Senior Captain South Orange Rescue Squad - I 07C CRAFT PB MINUTES 1-27-86 18. f. Eubanks Road — Preliminary Presentation by Smith . The purpose of this agenda item is to cansideri approval of the Preliminary Plan for Eubanks Road Subdivision . Brooks & Son Construction Company has - requested approval of a subdivision for 6 .36 acres of land Located south of Eubanks Road (SR 1727) in Chapel Hill Township . The property in question is known as Lot 27B of Tax Map 16 in Chapel Hill Township . The purpose of this request is to permit Construction of a five (5) Lot subdivision . Lot #5 is reserved for use as a community septic system drainfield . The property is Located within the Twenty Year Transition area designated in the Orange County Land Use Plan . That designation permits single family residential housing . The present zoning classification of the property is Residential--1 (R 1 ) . The property is located within the Joint Planning Area and subject to joint approval of the Town of Chapel Hill and Orange County . The Chapel Fill Planning Board is scheduled to consider the request for recommendation on January PS , 1986 . Their decision will be made available at the Orange County Planning Board meeting . App rave l of the request would allow development of a five (5) Lot subdivision . A public road (Tanbark Drive) constructed to state standards is proposed to serve the subdivision . Development of a the subdivision would add approximately 23 trips per day to Eubanks Road . The addition of this subdivision would increase traffic on the road by six (6%) percent above the 1981 traffic count of 400 trips per day at the intersection of Eubanks Road and Mill House Road (SR 1725) . All lots will be served by individual wells and a community sewer system . The Orange County Flea Lth Department has provided preliminary approval of both systems . Police , fi r-e and rescue services will be provided by the Orange County Sheriff ' s Department , New Hope Volunteer Fire Department and the South Orange Rescue Squad . I - 071 DRAFT PB MINUTES 1-27-86 14 The Planning Staff recommends approval with the following conditions : (1 ) that a stormwater management plan which satisfies the standard for control of the first one -half (1/2) inch of stormwater runoff from impervious surfaces be submitted for review and approval. prior to approval of the final plat (2) that engineered plans for the community sewer system be submitted for review and approval by the Orange County Health Department prior to approval of the final plat . (3) that a perpetual maintenance agreement for the community sewer system be submitted for review and approval by the Orange County Attorney prior to recordation of the final plat . Discussion followed regarding the time element involving the Town ' s consideration of the project . Smith noted that to stay within the specified time frame , the Town Council must consider the project before February 18 when this item will go to the Board of Commissioners . MOTION : Shanklin moved recommendation of preliminary plat approval . Seconded by Best . VOTE : Unanimous . g . Laurel Springs — Preliminary Presentation by Smith . The purpose of this agenda item is to consider- approval of the Preliminary Plat for Laurel Springs . The property in question is Located in Chapel Hill Township on the south side of Dairyland Road (SR1112) . It is known as Tax Map 110 Lot 24 in Chapel Hilt Township . There are seventy—seven (77 ) lots proposed out of approximately 119 acres . All lots are proposed to be developed at a minimum lot size of 43 , 500 square feet , excluding rights of—way . Larger Lots are proposed along Morgan Creek . The property is designated Rural Buffer and Protected Water Supply Watershed (University Lake) in the Orange County Land Use Plan . The property is zoned O 7c O R ■C O U N T Y BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date FEBRUARY 31986 Action Agenda SUBJECT: PROPOSED AMENDMENTS TO THE SUBDIVISION REGULATIONS Item i€ F5 _. D-EPARTMENT : PLANNING PUBLIC HEARING Yes X_ No A-ttachment(s) Information Contact : SUSAN SMITH PROPOSED AMENDMENTS DRAFT 1-27-86 PLANNING BOARD MINUTES Telephone Numbers Hillsborough — 732-8181 Durham — 688-7331 Mebane -- 227-2031 Chapel Hill — 968-4501 PURPOSE : To consider for approval proposed amendments to the Subdivisi n Regulations submitted to public hearing on November 25 , 1985. To receive the Planning Board ' s recommendation of January 2 , 19861. NEED : Concerns have been expressed by both the Planning Board a d staff regarding insufficient time for preliminary plat revi =w and an insufficient number of plat copies for agency revi =w distribution . Amendment of Section III would provide for the submittal • f twenty—seven (27) copies of the Preliminary Plan for Boar . , agency and staff review and would provide for an eighty—five (85) day review period for preliminary plans by the Planning Board . IMPACT: Amendment of the Subdivision Regulations would addres - administrative concerns and will result in improved ordinanc - administration . RECOMMENDATION : The Planning Board recommends approval of the amendments . 07 • SUBDIVISION APPLICATION AND REVIEW REQUIREMENTS . ISSUE STATEMENT ISSUE: Se,e attached memorandum dated 9/25/$5 from Marvin Collins to the Orange County Planning Board . (Note : the proposed amendments vary slightly from the recommendation provided in this memorandum. ) The proposed amendment providing for the submittal of additional copies of the Preliminary Plan provides clear direction to the applicant on the materials required as part of the application and reflects the actual number of copies necessary for Boards, staff and agency reviews. EXISTING ORDINANCE: III-D Preliminary Plan III-D-1 At Least fifteen (15) copies of a Preliminary Plan of a proposed subdivision shall be submitted to the Planning Board for action within seventy (70) days of receipt of the said copies . Failure of the Planning Board to act in the seventy (70) days shall be . . . . III-D-4-b . in no event shall the Board withhold consideration beyond the seventy (70) days review time permitted by Section III-D-1 . PROPOSED ORDIINANCE: III-D-1 At Least twenty-seven (27) copies of a Preliminary Plan of a . proposed subdivision shall be submitted to the Planning Board for action by the Planning Board within eighty-five 5851 days of receipt of the said copies . Failure of the Planning Board to act in the eighty- five (95)_ days shall be III1 ..-D-4-b in no event shall the Board withhold consideration beyond the eighty-- five (B5) day review time permitted by Section III-0-1 . it • DRAFT PB MINUTES 1-27-56 20 ')1/4‹. I _ a . Plat copies and review period MOTION : Pitkey moved approval of the proposed amendments to Section III submitted to public hearing on November 25, 1985 , Shanklin seconded the motion . VOTE : Unanimous NEffiammiwir 076 O R A N G E C O U N T Y BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT FEBRUARY 31986 Action Benda Item #r SUBJECT : PLANNED DEVELOPMENT REZONING EXTENSION— WEST TEN MOBILE L HOME PARK DEPARTMENT : PLANNING _ PUBLIC HEARING ��-- �Y Yes X N o Attachment(s) —Ilr Information Can— w----�'� tact :SUSAN SMITH 12/19/85 Letter from Wayland McFarland and Daryl Garrett 1/27/86 ADDITIONAL INFORMATION FROM APPLICANT DRAFT 1-27-86 PLANNING BOARD MINUTES W Telephone Numbers Hillsborough — 732-8181 Durham — 688-7331 Mebane — 227-2031 Chapel Hill — 968-4501 PURPOSE: To__ consider__the extension—_of —time limits on a development amendment when a planned approval has expired . The applicant for the West Ten Mobile Home Park planned development rezoning (PD—H—R1 ) submitted the request prior to the expiration of the approval . To receive the Planning BOard 's recommendation of January 27, 1986 ., NEED: Sections 7 . 2.8 and 7 .9 of the Orange County Zoning Ordinance require that construction on property subject to planned develiopment zoning amendments begins within six (6 ) months of Boardlaction establishing a planned development district . Section 7.2.8 provides that "construction must start and proceed at a reasonable rate within six months of the approvak of the permit . If no construction has started the permii$ becomes null and of no effect . The owner can request a si , month extension from the Board of County Commissioners if the request is received before the permit expires . " Section 7 .9 provides that "if actions required in any amendment establishing a PD district are not taken within the time Limit set , the Zoning Officer shall review the circumstances and recommend to the Planning Board and Board of County Commissioners : a) that PD zoning for the entire area be continued with revised time Limits ; or II 07E PLANNED DEVELOPMENT REZONING EXTENSION—WEST TEN MOBILE HOME PARK PAGE 2 b ) that PD zoning be continued for part of the area , with or without revised time Limits, and the remainder rezoned to an appropriate category ; or c) that the entire district be rezoned from PD to an appropriate category . " ALL planned development rezonings require the issuance of a Class A Special Use Permit . Prior to recordation of the Class A Special Use Permit the applicant is required to satisfy certain conditions of approval, including the revision of the site plan(s) (where necessary) and the issuance of appropriate development permits and approvals , including , but not Limited to , landscape plans , drainage and stormwater control plans, utilities approvals and permits , etc . Following issuance of the Special Use Permit other approvals may be necessary before actual construction may begin including construction permits , grading permits , NCDOT street construction plan approvals and driveway permits , etc . On July 1 , 1985 the Board of County Commissioners approved the Planned Development Housing Special Use Permit (R-1 ) request for West Ten Mobile Park . The applicants have indicated that work ) with the State of North Carolina , engineers , soil specialists and others have slowed progress on the project . The initial six month approval is inadequate to allow the applicant to obtain necessary approvals and commence construction . The applicants are requesting a six—month extension from January 1 , 1986 . IMPACT: Approval of the time extensions the (satisfaction of would approval allw additional time for addi ti ono L dove to ment i mposed and p permits and approvals required for construction to begin . A decision not to approve the time extensions would require that a public hearing be held on the rezoning of the property in question to an appropriate zoning district . RECOMMENDATION : The Planning Board by unanimous vote recommends the extension of the planned development rezoning for the West Ten Mobile Home Park for a (6 ) month period beginnig January 1 , 1986 , to allow additional time to obtain appropriate permits and approvals and to initiate construction activity. SUMMARY OF ORANGE COUNTY PLANNING BOARD ACTION Subject: West Ten Mobile Hnme 'Park Planned Development Rezoning Extension Recommendation: Grant applicant 6-month extension Kizer . Shanklin moved Vote nanimous Meeting Date: 1/27/86 Issues Raised: Have Ordinance Review Committee look at tilanned development hermit period for Possible extension to 9 or 1.2 months , as suggested by developer Explanation'of Dissenting Votes: Other Information and/or Citations from County Regulations: Planning Board Member Responsible for Report: Sharlene Pilkey II . December 10, 1985 Ms. Susan Smith • Orange County Planning Department Hillsborough, N. C 27278 Dear Ms. Smith: Thank you for your letter dated November 27, 1985, advising us of the time limit for the West Ten planned development. Due to many problems requiring lengthy correspondence and work with the State of North Carolina, consulting engineers, soil specialist, surveyors and others, six months is not adequate. We respectfully request a six month extension be granted for this project. We have contracted all future engineering work with Craig B. Morgan & Associates 7, Power Hill Place, Durham, N. C. 27707 (919) 493-6836. Mr. Morgan thinks we should have all required approvals by early February for submittal to Orange County Planning Office. Construction will start when special use permit is granted. Thank you. Waylon McFarland Daryl Garrett WF;DG/crs 07E P W Es~Th' PARK PRO TErI_.. 7/06 I9PPRQVA I (rRtitvrec Q CowIA�l CO SAi relrr' . ?aNE,r►.g (... rtkiEgA i NcrrE ) l9// / Rrrf rIV °N E'ER r.V PA Am N rM ri7 5 4RvE hEe9 v MA K ,LdA d s �4 Nd o y ���� Nay- Been/ gb1I' 7o '', RcspoNd PN fl "7;•M2l 4/WeR • r "7 '~ SCI1EL I o h WEST `-E/v PKo Ze r Ro REss "-------- 7ST Es I ARE A frrzon. �/ Visfes- W 0 AK cow p)E7Ed ow STDRyrl WtiTtA mANA roverr Phi N n Md a o$r E074-)iM fire RacpN°REd 67 aAMivPl DFrites 4Je$I Volgm wit-MR f7'24,/vA4 PI �ri�E mac?` lln! ivo Q1 £RosroN doewM! o FF,•C,E,t. CA05 I a F 7 61 wi wi 'i x Anrrt r rre wT P/A. ' 6 v FRQ5;2 w C'oNTRoJ oFF,trig. W Ery rtiftr. ASSte E'� Tb w EST—My Pitv Teal- wtrh Ph,°1 POST A sSoe;lFTiS TER,-*,tn+A'7 -J Fria/7 r),cove / i/es 1 . Fil iN&'if,f N S F'g✓i Q FS GtiJ 1'7 Li PO 3T-4 Atsoa'rY 'S fii N /0.5/85 pN�PN Erg iN4 5t?V+CES CANTemt-rd wrill Ile VfiNee Nair RE. Ong 1,44(3. 07 /0/20/e Rub;,v wo,e --{, eh/to SThrt uti/VERBfry 8 i o a i C, I i41 yr• f�a l�*Gu 1 TLa►rG9 •EN�;Nrea i Ng 3 4 spy,A l 4T wets FiEcpuc d s;re. =,vvefr'a rti ew 7a RffenfrnrNd ,R ppa0 j Ab fr yd Rnu l Pc 1.o 1.4 Lark;N So P I Sy srpin. - .44.?7 18 5 Par;ved 9%eP,AT. RO rap"e,vd,N� Nyd ulk bo41Pvv _.. .. mfol tie SrATANs Son is Weil sw tried MR S4,bsNRFil&C 7 ,',r W err c.t,A'T I Syliv re7• • - - IO/2oIe5 7opo S uRv'E 7774dE Poi? f7v PAv�ErL. - ///1 leg rN9frverzt SCR.VicC (.u+ � S '711 N VAweE yo it TERr+llivA7sd /// des. Ryi 60 Molt FJn/ socifr'S �N vent / - P1iNNEAS WAS RED • �+N Ed To C'op.if/ert- .1// Pnt GUo FtK (1) coc- ; sr°MRrz Rul!s Rr u/47 * 4, 1 W c R ANRg cm r 7 PINS X 70 V�I�Ni iY5 �f79 Rule, V Cut N/9a der/V1$ eoNr&,z swrtvr Y ® ti 1;ry r4sroirivrs of t pe,e1y /+OCftThry FO En rftfi SCE wqy Gus crap I -num iaax, S7RLA tte .17 '-03,� PRE I:Pi iivARy WAsTh wATFIL Sprer rs w4 RK. C$� BacoidRRy sWRvey DRAFT PB MINUTES 1--27-86 081 3 VOTE : Unanimous . b . TAC OPERATING GUIDELINES (Amendments enclosed on page ' of these minutes) MOTION : Walters ' moved approval of amendment of the TA * Operating Guidelines regarding quorum . Seconded b Best . VOTE: Unanimous . MOTION : Pi lkey moved approval of amendment of the TAF Operating Guidelines regarding fixed terms . Seconded by Kramer . VOTE: Unanimous . c . TAC ACTIVATION (See ativation schedule attached on page of these minutes . ) .MOTON : Walters moved approval of the activation schedule. Seconded by Shanklin . VOTE : Unanimous . Discussion followed on the pros and cons of an initial joint meeting of all TACs with or without the Planning Board . Collins noted that from past experience, TACs refe not to elect officers at the initial meeting _ p r Format of TAC meetings was referred to the Steering Committee for recommendation . - fl : ITEM #7 : PLANNED DEVELOPMENT REZONING EXTENSION REQUEST WEST /'� TEN MOBILE HOME PARK Presentation by Susan Smith . The purpose of this agenda item is to consider the extension of time limits on a planned development amendment when approval has expired . The applicant for the West Ten Mobile Home Park planned development rezoning (PD—H--R1 ) submitted the request prior to the expiration of the approval . DRAFT PB MI NUTS 1 -27-86 4 081 Sections 7 . 2.8 and 7 .9 of the Orange County Zoning Ordinance require that construction on property subject to planned development zoning amendments begins within six (6) months of Board action establishing a planned development district . Section 7 . 2.8 provides that "construction must start I and proceed at a reasonable rate within six months of the approval of the permit . If no construction has started the permit becomes null and of no effect . The owner can request a six month extension from the Board of County Commissioners if the request is received before the permit expires . " Section 7 .9 provides that "if actions required in any amendment establishing a PD district are not taken within the time Limit set , the Zoning Officer shall review the circumstances and recommend to the Planning Board and Board of County Commissioners : a) that PD zoning for the entire area be contiued with revised time Limits ; or b) that PD zoning be continued for part of the area , with or without revised time Limits , and the remainder rezoned to an appropriate category ; or c) that the entire district be rezoned from PD to an appropriate category . " All planned development rezonings require the issuance of a Class A Special Use Permit . Prior to recordation of the Class A Special Use Permit the applicant is required to satisfy certain conditions of approval , including the revision of the site plans ) (where necessary) and the issuance of appropriate development permits and approvals , including , but not limited to , Landscape plans , drainage and stormwater control plans , utilities approvals and permits , etc . Following issuance of the Special Use Permit other approvals may be necessary before actual construction may begin including construction permits , grading permits , WCDOT street construction plan approvals and driveway permits , etc . On July 1 , 1985 the Board of County Commissioners approved the Planned Development Housing Special Use Permit (R-1 ) request for West Ten Mobile Park . The applicants have indicated that work with the State of 084 • DRAFT PB MINUTES 1-27-89 5 North Carolina , engineers , soil specialists and others have slowed progress on the project . The initial six month approval is inadequate to allow the applicant to obtain necessary approvals and commence . construction . The applicants are requesting a six • month extension from January 1 , 1986 . Approval of the time extensions would allow additional time for the satisfaction of conditions of approval imposed and additional development permits and approvals required for construction to begin . A decision not to approve the time extensions would require that a public hearing be held on the rezoning of thecproperty in question to an appropriate zoning Planning Staff is recommending extension of the planned development rezon'ings for the . West Ten Mobile Home Park for (B) month from January 1 , 1986 to allow additional time to obtain appropriate permits and approvals and to initiate construction activity . MOTION : Kizer moved approval of a six—month extension . Seconded by Shanklin . Darrell Garret , developer , informed the Board that he feels that he will be able to begin contraction within the six—month extension period . Jacobs inquired if Less than six months would be a reasonable amount of time . Mr . Garrett responded that he felt the first period of time should have been twelve months , rather than six months, due to the other agencies who must be dealt with . He felt he would need the six month extension . Shanklin noted that he felt the request for a six month extension was reasonable . Smith stated that from a staff point of view this was a reasonable request given that conditions were unlikely to change during the period . Kizer noted that the applicant was within his rights to request a six months extension so Long as he made the request before expiration of the current permit . With no change in conditions , there is no reason not to grant the extension . VOTE: Unanimous . O R A N G E C O U N T Y USa'_ BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date FEBRUARY 3: 1986 Action A ends Item • SUBJECT: RESOLUTION OF SUPPORT FOR DESIGNATION OF AN HISTORIC SITE DEPARTMENT : PLANNING PUBLIC HEARING Yes X Now ^ _—____-- Attachment (s) �� ��— Information Contact : SUSAN SMITH 12-9-85 LETTER OF REQUEST — � TelephoneNumbers �� Hillsborough — 732-8181 Durham — 688-7331 Mebane — 227-2031 Chapel HiLL — 968-4501 PURPOSE:—�� To 'receive a request that the Board of Commissioners adopt a resolution acknowledging the historic value of the proper y known as the "Rock House" . To adopt the attached resolution of support . NEED: The applicants, Susan Waldrop and Lisa Pakenham of AlLenttn Realtors , are seeking the designation of the property known s the "Rock House", located at the south west corner of US 70 A and Lawrence Road , as an historic site on the Nation = l Register . The NC National Register Coordinator advised t e applicants that the site would likely qualify for the Nation = l Register and that a resolution of support from the Board ' f Commissioners would expedite the process . IMPACT: Adoption of the resolution would expedite the qualificatiin process . Once designated on the Historic Register the site would recei e public recognition for its historic value , would qualify fir certain historic tax allowances for income producing property and would be eligible for the issuance of a Class A Special U- e Permit for mixed use/reuse of historic structures . RECOMMENDATION: Adopt the attached resolution . 211 Will / ra I(ENNED)e �d 4 y clR. °R COLOtJIA 0 a 4! 1 HILLS o y o 1 ►A Jr, DO �"�" jr 11111111 ! I ! I I I r p � f , 1 1 1 1 ! I"I"I••I«I«I..fr l« o r r I ---_i- - — I! i----- I I OI 1 1 1 r I ! I r -- I 11 1 1 I r t I l r r I I 1 I I a0 1 I rr I ! � i 1 I # I r #----- I I I r i 1 1 1 1 1 1 r 1 # I I I ! , , e>�e I ' r O l I I t I I I I l I l l r f l ula�. 1 aes 4-40 III � 11 It�i � :. ; # is)i li { iii Iiit � 11 � i irjli 1111 iii ; ! HIZI goon I i ! j 1 I I i OI I Ol r j j I I I i I ! i 1 j +o J}1 r ��- I I 1 1 i 111011 110; I0+ I j I I # 11 11 1 r 11 i I I I i t f i t r I ! r I i.. 1 I ', I I r I ! # I l 1 + 1 11 I 11 I I 1i I 1 1 i I I # ! I I I I I I I I O l i I I •i I I r i l l f 1 1 1 i r i II i 1 'I •• I I 1 ! I r ! I r I r I L I f I I I I I I I I l r I # tn Raft- r ! I l l r l I I I ! l l I l I l l r l 1 1 I , I 11 11 1 1 1 1 11 11 f �cI I ' { I•�rlui«iy#.�I�i 1..'1111„1111'„11~irf 1111111+r 111..'111«..+«11 # 2 I I " Te#TEL SA A"VlP MAP3 wl �l 4 �R'1'H RESOLUTION 086 OF THE ORANGE COUNTY BOARD OF COMMISSIONERS IN SUPPORT OF THE DESIGNATION OF THE "ROCK HOUSE" AS AN HISTORIC SITE WHEREAS the property and residence , known commonly as the "Rock House located at the southwest corner of the intersection of Lawrence Road (SR 1561 ) and US 70—A and more specifically referenced as Lot 9 on Orange County Tax Map #3 for Hillsborough Township , was constructed in the year 1921 , and WHEREAS the original owner , builder and resident of the "Rock House" , Mack Ri g sbee , was a prominent and controversial citizen of Orange , County , and WHEREAS the residence is distinctive in its construction and architectural features, and WHEREAS the residence has been associated with events significant in the hilstory of the Town of Hillsborough , the County of Orange,) the State of North Carolina and the United States of America , BE IT THEREFORE RESOLVED that the Board of Commissioners of Orange County I,hereby acknowledge the historic significance and value of the "Rock House" and support its consideration for designa'(tion as an historic site on the National Register of Historic Places . This the __ day o f ___—_____� Don Wi l lho i t , Chair Orange County Board of Commissioners (SEAL) Beverly Blythe Clerk to the Board 08E . .4110"41 A 11.E. December 9, 1985 Dear Mr. Willhoit, We', are Susan Waldron and Lisa Pakenham of Allenton Realtors in Hillsborough. We are writing in regard to .the "Rock House":, a home the corner of Highway 70-A and Lawrence Road that we have listed for sale. Mere has been considerable interest in the pur- chase of this property as a Bed and Breakfast Inn. Its location, size and history certainly support the appropriateness of this use. As you know, the county recently adopted new planning regulations for Bed and Breakfast Inns. It is our opinion that this home will have no' trouble conforming with all of these regulations except one. SectionlS-54 requires that the property be listed on the National Register of Historic Homes or be of historic interest to the state of North Carolina. We spoke with Virginia Oswald, the National Register Coordinator for the state of North Carolina, who indicated that the home would most likely qualify for the National Register, however this process takes 6-8 months. To expedite matters, Ms. Oswald suggested that the county ocnissioners pass a resolution acknowledging the property's historic interest. We .are therefore requesting your attention to this matter and are asking to be placed on the agenda for the December 17th meeting in Chapel Hill for the purpose of acting on such a resolution. Also enclosed are copies of the tax map, Hillsborough maps showing the location, and copies of a brief history of the property. We thank you so much for your consideration. Sincerely, 4 Susan P. Waldrop Lisa V. Pakenham Residential li&Commercial Real Estate,Development,Property Management&Insurance surance 147 W King Street,Hillsborough,NC 27278(919)732-6101 Offices in:Durham,Research-triangle,Chapel Hill,Hillsborough I, r. i D8 r Brief History of the "Rock House" This home was built in 1921 by Mack Rigsbee who was a prominent citizen of Hillsborough , as well as a well known bootlegger. The house is built of solid stone masonry on complete timbers . Dressed tree trunks are part of the foundation . Upon completion , the house served as a warehouse and distribution center for the illegal moonshine. With this in mind , Mr. Rigsbee built his home with secret passageways , false walls , and hidden storage areas . After two years , Mrs . Rigsbee ''reported her husband to the federal authorities . He was subsequently arrested, tried, and convicted . The house was sold by the Internal Revenue Service for back taxes- as a result of tax evasion charges . During the depression the house was sold and resold as people bought it in the hopes of finding large amounts of hidden cash and/or moonshine that was rumored to be stored there . Secondary stonework and repairs were completed by the Baldwin sisters . It is currently owned by William and Natalie Tietelbaum who have made many improvements and repairs . y I 08 -- ...a. ihi.._,, . -_ -...,7; r• .*,•,:`,-.! , ..-t- -- . - - .I...- V`1 !' -' Imo . .,* . . - ;: sr 4If • -. +►i i►4I -an:41111111111r4 -� - ^ •i• I l ,S 4 i II d .Il ri ' s . .1 1. i r "*� ti' kL w a. r- s .e � , 41,. ! ■ r411..Z=,ti _ . tr ." • - ,1 r , r _ ''';.t• +�' ii • yY r qLLy *'^w--4-, t � 41 iiR y" r " 1 I I I 08• 1 floc," ' !II roe ti, =� .. _ 4Y ._.. �-, _.. f ' - •4t�' ~ _ - -_� �1 = . . ;.r' r x ' 41.44 r.1 .. ri{ , ri• an 17 cP-, . , . - - 1 - ..._ rise•. ---%.. gri•D r ,. , 4:: r ---16!". .; -tom x �% Y t _ .1 =' r w - ~c�. i I � I ...., . . • 1 \ -.1. ,''.!,.4.i t.1. .4.. .:,t ;17...'.1..;10::1:. ' , ,.:,_,..., ..t.*..'7 ...,, ii.."''''''I '..1;:!:.s:1:-.: :. :1::..,i'''...- -1 .-31.:4'.4. „..,'.4t--‘4.-. .h- 'I - , , ,,, ,,,,,-,.. ,. ,.:, „,,, . .,. ,..,. - , ., ii..., , .. ,,..,, ,,,,"-,:„ .---e,......_.,.,....- „... ._,._::,..., ii,„„.. . ., ---.44,'•:* -': -',....-_,..-- ., -,:v. • .- 1 1 ■1‘".-.,.,1. r e - 4• fi{ :, ,- . ....„_„___.-4---...., -_ , 4-' " . . . - ' 1 ilillialtig:''' "' . *f'il':-'^'-:-. - s"*:.,. 1 .r. .�-• ,...w yt:MOW' r• — " `ter 1q � .- •,.k 1 �} nO . .-a1. -s• -7:f,} r'S,1 - 11.,,-..t-' " - ' rr;~ ^�T Y. y - „.,__e...„1":77.;; .f....:...1e1H.71,44z.ei,h,:„1„.-.-...,,,,c.;- ##.... „r:t t...i', NNI- Lk'. g Yv RI 4 l'''' O9L ill I lit.31.4k, = - 11:'-i lip- - _ - 3 F _ - k :q ` -:...te -�. . ,z -,r, -! - - - ICI• t WHAT IS THE NATIONAL REGISTER OF HISTORIC PLACES? 091 The National Register is a list of distinction identifying for the people those properties worthy, of preservation for their historic value. It is authorized by the Historic Preservation Act of 1966. Nominations can include buildings, structures, objects, sites or districts. Nominations are made b Officer, after approval by the State Historic Preservation pproval by the State Professional Review Committee. Nominations are sent to the National Register, National Park Service, , in Washington, D. C. They are reviewed there, which takes of tot six omonths WHAT DOES LISTING IN THE NATIONAL REGISTER MEAN? First, it is an honor, a recognition of. the importance of the property or distri. to the past and present of the locality, state and nation, t iSecond, National Register listing means that, according to state and federal an ► state funded or assisted project or any federally funded, licensed, or assisted project that might'' have any effect upon the integrity of the National Register propert, or district must be reviewed according to certain that the state or Federal official must contact the rState rHistoric ePreservation mOffi to assess the effect of the project on the National Register Office review procedures are then followed. This could include, for example, an Federal ehigh- 1 Y way going through house; an urban renewal project destroying part or all of a histor c district. The review does not always mean that the historic property is saved, but in Y� many cases it does! , Third, the Economic Recovery Tax Act of 1981 benefits owners of income-producing properties listed on the National Register by providing new tax incentives for preser- . vation. The Act provides for a 25 per cent Investment Tax Credit (ITC) for subs tantial rehabilitation expenses. This applies to buildings individually listed in the National Register or that are certified as contributing to registered Historic Districts. To qualify, the rehabilitation work must be certified as meeting the Secretar of the Interior's Standard's, which describe proper rehabilitation methods. Other provisions eliminate deductionlof demolition costs if a certified National Register property is demolished. P Y National Register listing has been a requirement for certain kinds of m grants from the National Park Service for repairs and restoration. At at, th e are no funds allocated for such grants, present, there WHAT EFFECT DOES NATIONAL REGISTER LISTING HAVE FOR THE PRIVATE OWNER? National Register listing has no effect on what a private owner can do with his or her property unless 'the owner chooses to take advantage of the Economic Recovery Tax Act. It chiefly limits what government agencies can do that might affect the building. Nor does National Register listing have any effect on the tax evaluation of any g Y g Listing in the National Register is separate and distinct from two of procal historic designation. N. C. enabling legislation (G.S. 160A:3A) types if es t o designate historic districts where historic district commissions review exterior permits localities to ations and new construction and can delay demolitions. G.S. 160A:3B s l localities to designate ind v�l historic properties, which are also subject to review of alter- ations localities ations and delay of demolition. On1� the historic 2I2p.!_rty deli nation qualifies the owner for a 50% property tax deferral. Both local historic district and tions are made by local governments and have no connection with the National Register. Property design.-- For further information contact the State Historic Preservation Officer, g of Archives and History, Raleigh, N. C. 27611. facer, Division I I 1 092 NATIONAL REGISTER OF HISTORIC PLACES • Criteria for Evaluation The following, criteria are designed to guide the States, Federal agencies, the Secretariat the Interior in evaluating a areas of the National Park System and National HistorictLandmarks)sfor tthe National as Register. The quality of significance in American history, architecture, archaeology, and culture is present in districts, sites, buildings, structures, and objects that possess integrity of location, design, setting, materials, workmanship, feeling, and association, and: A. that are associated with events that have made significant contribution to the broad patterns of our history; or _ B. that are associated with the lives of persons significant in our past; or C. that embody the distinctive characteristics of a type, period, or method of construction, or that represent the work of a master, or that possess high artistic values, or that represent a significant and distinguishable entity whose components may lack individual distinction; or D. that have yielded,. or may be likely to yield, information important in pre- history or' Ordinarily cemeteries, birthplaces, or graves of historical figures, properties, owned by religious institutions or used for religious purposes, structures that have been moved from their original locations, reconstructed historic buildings, properties primarily commemorative in nature, and properties that have achieved significance within the past 50 years shall not be considered eligible for the National Register. However, such properties will qualify if they are integral parts of districts that do meet the criteria or if they fall within the following categories: A. a religious property deriving primary significance from architectural or artistic distinction or historical importance; or B. a building 'or structure removed from its original location but which is significant primarily for architectural value, or which is the surviving structure most importantly associated with a historic person or event; or C. a birthplace or grave of a historical figure of outstanding importance if there is noll other appropriate site or building directly associated with his productive life; or D. a cemetery that derives its primary significance from graves of persons of trancendent', importance, from age, from distinctive design features, or from associationlwith historic events; or E. a reconstructed building when accurately executed in a suitable environment and presented in a dignified manner as part of a restoration master plan, and when no other building or structure with the same association has survived; or F. a property primarily commemorative in intent if design, age, tradition, or symbolic value has invested it with its own historical significance; or G. a property achieving significance within the past 50 years if it is of exceptionallimportance. it O R A N G E C O U N T Y 09�` BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date FEBRUARY 3_19.86 Action Agenda SUBJECT: RESOLUTIONS OF THE PLANNING BOARD Item -- DEPARTMENT : PUBLIC HEARING Yes X_ No Attachments) — Information Contact : . SUSAN SMITH (2) RESOLUTIONS Telephone Numbers Hillsborough — 732-8181 Durham — 688-7331 Mebane — 227-2031 Chapel Hill — 968 -4501 PURPOSE: To receive two resolutions adopted by the Orange County Planning Board on January 27 , 1986 . NEED : Due to increasing concerns regarding water resources and transportation needs in Orange County and the role these issues play in the decision—making process on specific development projects , the Water Resources and Transportation Committees of the Orange County Planning Board recommended and the full Board adopted the attached resolutions for consideration by the Board of County Commissioners . IMPACT: The resolutions respectively request that the Board of County Commissioners , with the Planning Board , Jointly formulate a water policy for Orange County beginning with the Upper Eno Basin , and that the Board of County Commissioners request that NC DOT design a county—wide thoroughfare plan . RECOMMENDATION: As the Board decides . 094 RESOLUTION OF THE ORANGE COUNTY PLANNING BOARD CONCERNING A WATER SUPPLY POLICY FOR THE ENO RIVER BASIN - I Recently 'Triangle J and the State of North Carolina have advised Orange County of new regulations regarding inter— basin transfer of water and minimum in—stream flow. Concerns have arisen as to the extent of our water resources and how that water', will be protected and allocated . Due to thee concerns, the Orange County Planning Board asks the Orange, County Board of Commissioners to join with them in formulating a water policy for the County, beginning with the Upper Eno Basin . Without such a policy, the Boards cannot make infor,ned decisions as to the suitability or desirability of specific development proposals . This the 27th day of January 1986 . Alice Gordon Planning Board Chair ' I li 096 RESOLUTION OF THE ORANGE COUNTY PLANNING BOARD CONCERNING A COUNTY—WIDE THOROUGHFARE PLAN It is apparent that as growth continues in Orange County , problems arise concerning the transportation needs for this new growth . To aid in the planning for future development the County must classify, and set standards for, existing Iroads . As stated in the Land Use Plan : "While providing 'la vital service function , the means and manner by which people and goods are transported influences the physical development pattern throughout the County ." The lOrange County Planning Board, therefore, requests that the Board of County Commissioners ask the State Thoroughfare Planning Department to design a thoroughfare plan for the remainder of the County that does not include the Hillsborough Thoroughfare Plan Area , the Alamance County Urban Area study, and the DCHC Urban Area study . This Plan would be designed following completion of the sketch thoroughfare plan for the Town of Hillsborough (to be completed in 3 to 6 months) and would be designed so that the road systems of the above area studies would interlock into one countywide thoroughfare plan . This , the 27th day of January , 1966 . Alice Gordon Planning Board Chair II O R A N G E C O U N T Y 09t BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date FEBRUARY 3, 1986 Actionalmnda fr SUBJECT: ADVERTISEMENT OF PROPOSED ZONING ORDINANCE AND Item SUBDIVISION REGULATIONS TEXT AMENDMENTS DEPARTMENT : PLANNING ___ ___. PUBLIC HEARING __Yes X No Attachments) Information Contact : SUSAN SMITH LEGAL NOTICE Telephone Numbers�� Hillsborough — 732-8181 Durham -- 688-7331 Mebane — 227-2031 Chapel Hill — 968-4501 PURPOSE: To review the Legal advertisement for matters to be presented to public hearing on February 24, 1986 . NEED : The Board of Commissioners has expressed a desire to review any proposal for text amendments to the County ordinances and the Legal notices advertising the same prior to advertisement . The Planning Board reviewed the proposed text amendments following receipt of the ordinance Review Committee ' s recommendation . Both the Committee and the Board recommended that the amendments be forwarded to public hearing . The Planning Staff proposes that the following amendments be presented at public hearing on February 24, 1986 ZONING ORDINANCE Article 4 Section 4.3 Permitted Use Table — amend to allow massage businesses as permitted uses in the CC-3 and GC-4 districts . Article 6 Section 6 .25 Massage Business as Permitted Use in CC-3 and GC-4 Districts -- amend to establish requirements for the submittal of construction plans and certification by the Building Inspector . Article 22 DEFINITIONS — amend to delete definitions related to "adult uses", revise the definition of "adult uses" and add definitions related to "massage" and "health and personal services" . D57 001 .*WORK PROGRAM 002 , .LINE LENGTH 65 003 EFT MARGIN 5 004 .P' 'AGRAPH 5 005 .SPA NG 1 006 .FOOTI 007 ' LL' L' 008 .RM .SET TA: -- 23 009 <PROJECT CAL 1AR 010 .RM .SK 2 011 .SET TABS 4, 25 ,55 . 012 <PRODUCT<PARTICIPAN <DUE PATE 013 .RM .SK 2 014 .SET TABS 22,56 015 Plan Critique<OC Plan 'n , Board.<2-4-86 016 .RM .SK 1 017 Objective: The Orang : Count Planning Board will review the 018 .RM .SET TABS 13 019 <Joint Planning Araa Land Use ' an as presented at public hearing on January 020 will identify thos = elements of t Plan which it 021 feels should be r - vised as based on - a.ff recommendation , public comment 022 and Board concer s/interests . Final Boa d position will be developed at 023 2-17-86 Planning Board meeting . i 09"i ADVERTISEMENT OF ,PROPOSED ZONING ORDINANCE AND SUBDIVISION REGULATIONS ON S TEXT FEBRUARY 3, 1986 PAGE 2 I I Article 20 Sections 20 .3 and 20 .4 Amendment Procedures_ amend to remove the 30 day review period limitation on zoning ordinance text amendments Artiicle 5 Section 5.1 .2 Sc adu _ — amend to establish dimensional equirementseLffor nthe planned development mobile home park district Article 6 Section 6 .21 Existjne_ol_ IN Mobile Home Parrs amend to clarify standards and requirements is apply mobile home parks and mobile home units calidawit to the park located within Article 7 Section 7 .20 PD—MHP Planne , Development Mobile Home Parj ct Distr� add section establishing requirements for the proposed osed p Article 5 Section 5 ,1 .2 ache/kale for Non—RRes .dential Develogment, — amend to establish landscaping requirements for non- residential uses in all zoning districts Article 22 DEFINITIONS 1 — I amend to provide for landscape ratios to grosstlandaare�cation of pedestrian/ Article 5 Section 5 .1 .1 Schedu !$_„f,or Residentia Deve Dement — amend to provide consistent "�— requirements in the LUI systembandBere recreation space Subdivision Regulations quirements in the Article 4 Sections 4.2.8 Lock ', Comore c 'a "I LCD, 4.2.1General_Cocomerci a l—IV_AGC__1, 1 4.2.21 L_y ,In ustr a 4.2.2'2 Medium Industl i._ai—III (I-2) and 4.2.23 Heavv �'l- 1 ) ) ' In ustrjeJ I,II [I-3) — amend to clarify the intent that the LC 1 , GC-4, I-1 , 1-2 and 1-3 Zoning districts are applicable throughout the County 's g jurisdiction Article 4 Sections 4.2.8 Local Com er is Nei. ghborh_ood—II INC-21 and 4.2.10 C_nmmuni Comme `cia =III4(CC— (amend to specifically apply maximum acreage requirements 'specified for the LC-1 , NC-2 and CC-3 zoning districts only to property so zoned Articl'Ie 4 Section 4.3 Pe mitt.edUse Ta le — amend to provide for "assembly and packaging operations, Including mail order houses , but excluding on—premise I qg ADVERTISEMENT OF PROPOSED ZONING ORDINANCE AND SUBDIVISION REGULATIONS TEXT, AMENDMENTS FEBRUARY 3 , 1986 PAGE 3 retail outlets" as permitted use in GC-4, I-1 , I-2 and I- 3 zoning districts and upon issuance of a special use permit in LC-1 and NC-2 zoning districts Article 8 Section 8.8 .27 Assemb y and Packaoina Operations, Includjng Meit__Order Houses. But_ E cJ.udinq On—Prepises Retail Outfits - amend to specify requirements and standards for issuance of a Class A Special Use Permit for the referenced use Artillcle 22 DEFINITIONS —1 amend to add the definition of "mail order house" SUBDIVISION ORDINANCE Sectlion IV—B-7 SITES FOR PUBLIC USE - amend to clarify the method for reservation of school sites and to establish recreation and open space requirements for all subdivisions Section V IMPROVEMENTS amend to clarify the responsibilities of maintenance of private facilities by homeowners ' associations FLOOD DAMAGE PREVENTION ORDINANCE Article 4 Section 4.3 Construction Wi thi n Ftoodway and F.loodway Fringe Restricted amend subsection [b) and (c) to require certification of the lowest floor elevations for a new or substantially improved structures in flood hazard areas . Article 4 Section 4.3 Construction Within Floodway_pand FLoodway Fringe Restricted — amend subsection (c) to modify the certification of floodproofing of non—residential structures Article 4 Section 4.5 Mobi j,e HnAes — I amend subsections (b ) and (c) to modify anchoring and elevation requirements IMPACT: Review of the proposed advertisement would insure that legal notice of the public hearing is in a form that can be understood by persons not familiar with the subject . RECOMMENDATION : Acicept as to form . ,%j • NOTICE OF PUBLIC HEARING ON PROPOSED AMENDMENTS TO THE ZONING ATLAS, ZONING ORDINANCE AND SUBDIVISION REGULATIONS OF ORANGE COUNTY, N .C. Pursuant to the requirements of the General Statutes of North Carolina , Chapter 153A, Sections 323 and 343 , Article 20 Sections 20.5 and 20.6 of the Orange County Zoning Ordinance and Section VIII of the Orange County Subdivision Regulations , notice is hereby given that a public hearing will be held in the Superior Courtroom of the Orange County Courthouse, 106 East Margaret Lane, Hillsborough , North Carolina on Monday , February 24, 1986 at 7 :30 p .m . for the purpose of giving all interested citizens an opportunity to speak for or agairist the adoption of proposed amendments to the Orange County Zoning Atlas , Zoning Ordinance and Subdivision Regulations . Proposed amendments to the Zoning Atlas under consideration are as follows : 1 . Z-2-86 ORANGE COUNTY INVESTORS The property in question is Located at the southeast corner of the intersection of Interstate 85 and Buckhorn Road [SR 1114) in Cheeks Township . It is know as Lot 20C on Orange County Tax Map #28 for Cheeks Township . It contains 849 ,420 square feet or 19 .5 acres . The present zoning of the property is Residential-1 [R-1 ) . The applicant is requesting a rezoning of the property to General Commercial;IV [ GC-4) . 2. Z-3-86 HOMESTEAD HIGHLANDS The property in question is Located on the north side of Homestead Road [SR 1777) west of the intersection of Homestead Road and Rogers Road [SR 1729) in Chapel Hill Township . It is known as Lot 9 on Orange County Tax Map #109 for Chapel Hill Township . It contains 2,141 ,645 .2 square feet or 49 .17 acres . The present zoning of the property is Residential-1 (R--1 ) . The applicant is requesting a rezoning of the property to Residential—II [R-2) , 3 . Z-4--86 VERNON P . DAVIS The property in question is Located on the south side of NC 54 between [SR 1952) White Cross Road and [SR 1951 ) Butler Road . It ' s known as part of lot 8 on Orange County Tax Map #30B for Bingham 1 ®i Township . It contains approximately 43 ,560 square feet or 1 acr- . The present zoning of the property is Agricultural Residential (A--RI The applicant is requesting a rezoning of the property o Neighborhood Commercial-2 (NC-2) . Y 4. Z-5-86 ALLEN AND DORIS TURNER The property in question is located on a state maintained access rod leading to U .S . 70 at the southwest corner of the intersection ' f U .S . 70 and Interstate 85 . It is known as part of lot 77 on Orange County Tax Map 25 for Eno Township . It contains 652,093 .2 aqua e feet or 14.97 acres . The present zoning of the property is Residential-1 (R-1 ) . The applicant is requesting a rezoning of the property to Gener : l Commercial—''.IV (6C-4) . Proposed Amendments Ito the Text of the Zoning Ordinance under consideratioin are as follows : 1 . Amend Article 20 AMENDMENTS, Sections 20 .3 and 20 .4, to distinguis between appication procedures for amendments to the Zoning Atlas an amendments to the Zoning Ordinance text . This amendment would remove the thirty (30) day time Limit on th review period for zoning ordinance text amendments foLlowin submittal prior to public hearing . 2. Amend Article 4 ESTABLISHMENT OF PERMITTED USE TABLE AND SCHEDULE Section 4.3 , to provide for a massage business as a permitted use i CC-3 and GC-4 zoning districts . This use is not specifically Listed in the Permitted Use Table . 3 . Amend Article 6 APPLICATION OF DIMENSIONAL REQUIREMENTS, Sectio 6 .25 , to priovide additional requirements for a massage business as permitted use in the CC-3 and 6C-4 zoning districts . The amendment would provide consistency for the Control of Massage and Massage Establishmentse and P woud require the submittal of construction plans for all existing or would proposed structures utilized for the massage business and certifi- cation by the Building Inspector that said plans comply with the North Carolina State Building Code . 4. Amend Article 22 DEFINITIONS to delete the definitions "adult " bookstore" , "adult picture theaters" , "adult mini —picture theater" , "adult cabaret" and adult massage parlour" ; to revise the definition of "adult uses " ; and to add the definitions "health services ","massage business ' , "massage , business of", "massage,of", massage practitioner" , and "personal services" . These amendments would provide consistency with the Ordinance to Provide for the Control of Massage and Massage Establishments and 1.01 would clarify the intent regarding health and persona estab Li shments . L service 5 . Amend Article 6 APPLICATION OF DIMENSIONAL REQUIREMENTS, 6 .21 , to, ENTS, Section provide clarification of the standards and requirements applicablee to mobile home parks and mobile home units contained within the parks . 6 . Amend Article 7 PLANNED DEVELOPMENTS to add Section 7.20 Pp P anned Develogment_Mokile Home Park District . "" -MHP This amendment would establish a mobile home parks and would specify Lstandardsvandpmrequirements For the same . 7 . Amend Article 5 ESTABLISHMENT OF DIMENSIONAL REQUIREMENTS to provide for dimensional requirements applicable to mobile home parks . This amendment would establish the dimensional standards for the proposed planned development mobile home park district . B . Amend Article 5 ESTABLISHMENT OF DIMENSIONAL REQUIREMENTS , Section 5.1 .2, toi modify the Pedestrian/Landscape Area Ratios [LER) requirements specified in the Land Use Intensity (LUI ) System . This amendment would establish landscaping requirements for non- residential uses for all zoning districts based on 25% of the open space required . S . Amend Article 22 DEFINITIONS to modify the definition of " ion/Landscape Ratio" . F'edestr- This amendment would provide for pedestrian/landscape ratios to gross Land area tratherathancfloor area in a manner consistent with the application of other LUI requirements . 10 . Amend ArticILe 5 TABLE OF DIMENSIONAL REQUIREMENTS , Section 5 .1 .1 , to modify Minilmum Recreation Space Ratio (RSR) requirements specified in the Land Use Intensity (LUI ) system . I This amendment would modify the recreation space requirements for all zoning districts for residential uses to provide consistency with proposed recreation space requirements in the Subdivision Regulations . 11 . Amend Article 4 ESTABLISHMENT OF PERMITTED USE TABLE AND SCHED Sections 4. 2.8 Local Commercial_I ( LC-1 ) ULE, IV (GC--4) , 4.2. 21 Light Industrial--1 (I-1 ) , 4.2.22 G Industrial- 2 (I-2) and 4. 2. 23 Heavy Industrial-III (I--3) , to delete reference to specific townships and joint planning areas in the application criteria . This amendment would clarify the intent of zoning districts to all zoned townships , the application of the 1O 12. Amend Article 4 ESTABLISHMENT OF PERMITTED USE TABLE AND SCHEDULE, Sections 4.2.8 Local Commercial—I Commercial—II (NC--2) and 4.2.10 Communit yLCCommercial-IIINe(CC C -3 3 , to to release uses permitted on a Class A Special Use Permit basis orzoned Existing Commercial—V (EC-5) from maximum acreage requirements specified ,for the zoning districts . This amenlTiment would clarify that maximum acreage requirements specified for the LC-1 , NC-2 and CC-3 zoning districts are applicable only to Property so zoned and would not apply to property zoned Existing Commercial—V or permitted subject to a Special Use Permit . 13 . Amend Article 4 ESTABLISHMENT OF PERMITTED USE TABLE AND SCHEDULE, Section 4.3 , to provide for "Assembly and packaging operations , including mail order houses , but excluding on—premise retail outlets" as permitted uses in General Commercial —IV (GC-4) and Industrial I , II and II (I-1 , 2, 3) and as uses requiring the issuance of a Class A Special Use Permit in Local Commercial-1 (LC-1 ) and Neighborhood Commerciallli (NC-2) zoning districts . This amendment would specifically provide for this use referenced zoning districts either as a permitted use or upon g P upon issuance of a special use permit . 14. Amend Article 8 SPECIAL USE PERMITS to add Section 8 .8 and Pac g P r , But Excluding �Ca inp O e atiens Including Mail Order Houses But Excluding On—Premises Retail Outlets . This amendment would specify requirements and standards for the referenced use . h l 15 . Amend Artic'Le 20 DEFINITIONS to add the definition of "Mail Order House" . This amendment would provide for a definition consistent with the Standard Industrial Classification (SIC) Manual . Proposed amendments to the text of the Subdivision Regulations under consideration are as, follows : 1 . Amend Section IV—B-7 SITES FOR PUBLIC USE to re provisions with Section IV—B-7—a and Section IV—B-7—b . The proposed amendments would clarify the method of identification and reservation of school sites and would establish recreation and open space requirements and standards for their development , including payment in—lieu—of dedication of such sites , for all subdivisions , b . Amend Section V IMPROVEMENTS to provide for maintenance and responsibility of private facilities by homeowners ' associations . This amendment would delineate the responsibilities of homeowners ' associations for maintenance nd improvements required as part of subdivision approval . control of /03 Proposed amendments to the Flood Damage Prevention Ordinance unser consideration are as follows : 1 . Amend Article 4 PROVISIONS FOR FLOOD HAZARD REDUCTION , Section ' .3 Construction Wi in Fj,00dway_and_Floodmsy—fringe Restricted Subsections (b ) and (c) , to require certification of the lowest fl •or elevation for all new or substantially improved structures in fl ' od hazard areas . This amendment would bring the Orange County Flood Damage Prevention Ordinanceiinto compliance with recent revisions to the National Flood Insurance Program (NFIP) floodplain management criteria . 2. Amend Article 4 PROVISIONS FOR FLOOD HAZARD REDUCTION , Section 4.3 Construction,Within _Floodwav and Floodway Fringe _Restricted Subse — tion (c) , to modify the certification Language regarding floc) .— proofing of non—residential structures . This amendment would bring the Orange County Flood Damage Prevention Ordinance into compliance with recent revisions to the National Flood Insurance program (NFIP) floodplain management criteria . 3 . Amend Article 4 PROVISIONS FOR FLOOD HAZARD REDUCTION, Section 4.5 Mobile Homes Subsections (b) and (c) , to modify anchoring and eleva — ion requirements . This amendment would bring the Orange County Flood Damage Prevention Ordinance into compliance with recent revisions to the National Floyd Insurance Program (NFIP) floodplain management criteria . All interested citizens are invited to attend this hearing and be heard . Public comment ', on any item must be received during the public hearing .wishing to oppose P wring . 9 ppose a request must provide competent material and substantial evidence as to the specific manner in which the proposed use doe- not satisfy the ordinance. Following the close of the public hearing , only evidence presented at public hearing will be examined by the Planning Boar . and Board of County Commissioners for decision on the request . Changes may be made in the advertised proposals which reflect debate objections and discussions at the hearing . Questions regarding the proposals should be directed to the Orange Count Planning Department . Copies of the proposed full amendments are available i the Planning Departm'ent for public review. The Planning Department is Locate in the New Courthouse, 106 East Margaret Lane, Hillsborough . Office hours ar from 8 :00 a .m . to 5:00 p .m . , Monday through Friday . MARVIN COLLINS, PLANNING DIRECTOR PUBLISH : February 12, 1986 February 19, 1986 . • ORANGE COUNTY [BOARD OF.. COMMISSIONERS • - ACTION AGENDA .- ACTION AGENDA ITEM ABSTRACT ITEM Nof MEETING DATE FEBRUARY 3, 1986 • - 104 SUBJECT: ANNUAL ACHIEVEMENT AWARD C a, .• NATIONAL ASSOCIATION of COUNTIES O . - 1-Wl 'ARTMENT:MANAGERIS OFFICE PUBLIC HEARING: YES x NO ATTACHMENT(S) : Vim -- INFORMATION CONTACTS - -OFFICE • PHONE NUMBERS: HILLSBOROUGH -- 732-8181 • .HILLSBOROUGH -. 732--9361 - CHAPEL HILL - 967--9251 - . - MEBANE -- 227-2031 - . - DURHAM - 688-7331 PURPOSE: - To REVIEW; SELECT AND APPROVE THE PROMp�,[y �N p BE SUMMED FOR-- • THE NA Co ANAL ACHIEVHMNT AWARD CaMPETITION. _ . . • . • � • - •- - - -. rEED: . DUR]�G TRS PAST YEAR ORANGE COUNTY HAS JN IRTAK 1 SEVERAL PRO AND ACrivr,r fS wren ;HAVE RESULTED IN -IMPROVEMENT IN MANAGEMENT IT ANM::. I(I'�.. ::- ._.T E P ARE ELIGIBLE FR. Bt iy p :: WARrS -; _ AEG TO THE TWENTY-THREE CAS A F --carnattA um' xis . JUDGING. DEADLINE FOR SUBMISSION IS FIRUARY 8, 1986. . ATTACHED ARE:PROGRAM DESCRIPTIaiS IN THE AREAS-OF;`.- -: .• . • 1. . OLDER AMERICANS -• SATURDAY SCE,. FOR SENIORS: :INNOVATIVE EDUCATIONAL, - 2. .�❑OC ii'1'3C. ADMINISTRATION AND MANS 1 DEVELOPMENT COMMISSION - COUNTY - 3. PARKS' AND REQZEATION - SIP OF. SENIOR CITIZEN . - - - LEISURE AernaTiRs WITH ALLIED AGENCk 4. PUBLIC SAFETY/ CY MANAGEMENT- - .ORANGE COUNTY CONiD TEAM 5. Model Water Duality Protection Measures IMPACT: - NACo's ACHIEVEMENT AWARD. PROQWI, NOW IN IT'S 14TH•YEAR, GIVES NATIONAL'. : REOO/IITICXI .To .SIGNIFICANT,- INNOVATIVE ACTIVITIES THAT -T r' CRGANIZATI N, MANA31T OR SERVICES OFIMEMBER COUNTIES. . • . I = I I • RE COi;i•1FN DATI ON(S) : APP1 VE THE PROGRAM DESCRIPTIONS FOR SUBISSIQ1 To NACo.i • - ti P.;7JJiili: I 'C`J CER4t Orange County is in the center of an intellectual en- vironment with the 'University of North Carolina at Chapel Hill in the southern part plus Duke and ',North Carolina State Universities and the Research Triangle Park in close proximity. Chapel Hill in particular has a rapidly growing population of educated retirees from the University and others in relocating. to the County from all over the United States. For the decade (1980-90) the projected growth for the County elderly (60+) will be 39% compared to only 13% for the total Orange County population; representing three out of ten new residents bring elderly. Thus, there is a high demand for intellect- ually stimulating programming rather than traditional arts and crafts programs associated with senior citizens. There were two additional concerns - finding appropriate meeting space and an appealing time to offer education programming. The Chapel Hill-Carrborc City Schools (one of the sponsors) were concerned that school facilities were primarily used by and limited to young students during day hours. Yet, these public buildings, paid for by county taxpayers (older) , were underutilized at certain times and were excellent meeting locations, for additional educa- tional programming. ' The Saturday School for Seniors , a program that evolved out of these concerns, had two primary objectives : 1. to provide high quality, educationally stimulating classes at a reasonable cast and in a non-threatening setting. 2. to better utilize existing public school facilities on behalf of senior citizens. SOLUTION: A series of planning meetings were held in the summer of 1984 by representa- tives of the Orange ''County Department on Aging, the Chapel Hill-Carrboro City Schools and Durham Technical Institite identifying the forementioned concerns . The three agencies formed a permanent committee to co-sponsor and develop the Saturday School for 1,Seniors which began in the fall of 1984 . The program design proved to be innovative and sensitive to the special program- ming needs of olderladults and accomplished its intended objectives. Specifi- cally, the classes were provided on Saturday mornings , an attractive time for many older learners . The local Junior High School utilized for the pro- ject was centrally located and directly on the city busline. The instruction site was made exclusively to senior adults , with classes designed for the older learner thereby minimizing any feelings of intimidation. A comprehensive and varied course offerings were available such as Introduction to Computers, Financial Planning and Investments, Chinese Cooking for One or Two People , Writing Reminiscence's , Painting/Drawing Course , Soft Sculpture and Doll Making. Scholarships were also available upon request for senior adults. having diffi- culty paying the class fee. ($12 . 00 to $27 . 00) The program format consisted of courses offered from 10 :00 a.m. to 12 :00 noon for eight consecutive Saturday mornings . A light refreshemnt break-•-- (coffee and doughnut's) was held for all classes in the main lobby of the school. This was a very essential part of the program' s success , allowing for stimulation and interaction between class members, especially newcomers to the community. / .....:77:7.-«,.^7...;Yt'T-..,47 - .t,. o..i._. : :. ':.-77' :.i - _ .`y1k,{r s^e::i.i.�r:1..:''Z',r zt$':,,: Y:. '" ^�.�'. + -t':'. 1t; `-.�c i.u.cJ ._ ' '� rcti ;d'�''..L..L.:!,....a...GiML2'.a'.a,is,.�t'-'• II SOLUTION: Continued The Chapel Hill-Carrboro City Schools provided classroom space , facilities support, and advertising as well as assisted with locating qualified in- structors . Durham Technical Institute's Continuing Education Department provided most of the instructional staffing, their supervision and pro- vided publicity. The Department on Aging' s contribution is described under. County Role section. COUNTY ROLE: The Orange County Department on Aging (DoA) played several key roles in the planning and execution of the Saturday School for SenionCitizens First, the Department provided access to the senior citizen population through its quarterly Department newsletter, The Orange Senior Times (over 5,000 Senior Citizens) and its monthly Senior Center Calendar (some 400 Seniors in the Chapel Hill-Carrboro area) . The Department' s Senior Center was the primary contact for any information about the classes , registration, and processing course fees. The Department on. Aging's RSVP (Retired Senior Volunteer Program) volunteer program provided weekly hostesses who served coffee and refreshments at break time. For the first two seasons of Satur- day School, the DoA Center Coordinator provided on site instructor support at each class session and was responsible for arranging refreshments. In. the last two seasons the Center Coordinator delegated more responsibility to the regular volunteer hostesses and class instructors. COSTS : Major costs are instructional and administrative expenses devoted to operating the program. Expenses Revenues, DoA Sr. Ctr. Coordinator (2%) -- $ 320 County Funds (partial Federal DTI Coordinator (2%) 400 Title III) $ 792 CH Community School Coord. (2%) 400 -.,. City School Funds 650 Class Inst. (5x24 hrs x$l0) 1,200 DTI Funds (% Instructor/ DoA Receptionist (2%) 272 Coordinator) 885 School Custodian/Bldg use 250 Student Fees - 875 Postage/Printing (Est. 5% budget) 200 3 ,202 Refreshments 160 .� $3,202 . • • ` 1 �.ryya!�?r�-w-r....r�.n �7+.�,,,,,,`f-_�, ,.-a-lgry�yz•-••��.s+-.�. _ _ __ _ __-__ ...�: �i'•.f•- •.+ r.. �-+-...ter ..-•+�Y.w. • _ - - - .- f• 1 •v. .l 1)1: _ .a :... •..=- '.��,�w1w3i�.��'��'."�+.n..r_. .:i—.-_ r�iy6ry�kw„`�y� ~:.' ..� _•, ._:'.-__••'__ _ _ •,•: :.;• ~•.,.` ., RESULTS: At the end of each 8. week course sessions , an- evaluation given to the students to be completed and returned to Durham Technical was Institute. The objective was to find out how the students felt about the program designs their instructor rating, whether they actually learnec? any- thing and any suggestions and comments. All the evaluations turned in indi- cated that the program met or exceeded their expectations , they enjoye getting out and being around other people their age in a stimulating e!iorn- . ment. ,Many askedwhen they cound sign up for the next session: Positive results are indicated by the sizable increase in artici older adults - from 24 students and two classes in the fall of 1984tito 7y students and fivel�classes in the fall of 1985. In one year the eirollment jumped to over 300%. All advertised classes were held and attrition through- out the program has been extremely low for community education classes - j_ess than 10%. With increased enrollment came additional class fees which hava covered all costs incurred by the agencies except administration . Through the coordinated publicity efforts of the-so program received notoriety with many newspaper articlesrand guest appeare ma on local television stations. The cooperative spirit between the three ces agency 's staff was a strong factor in the program' s success and perhaps was the most positive program. results. The Saturday School for Seniors has helped to promote the idea "that public schools are not just a learning place for children, but can be used for all ages including senior citizens. " In the fall of 1985 , the Saturday School for Senior Citizens received the North Carolina Adult Education (NCAEA) Award for the most creative and innovative program ' of the year (See attached Citation to DTI member of NCAEA) . Winning this award has resulted in even greater ublicit - hel to let even more people in the community aware of the program. y ping Jerry M. Passmore, Director Orange County Department on Aging 300 West Tryon Street Hillsborough, NC 27278 (919) 732-8181, Ext. 280 ~! r tut. THE SATURDAY SO M. FOR SENIOR CITIZENS DURUM TN}IN I CAL I NSx I'IUIti Recipient of the 1985 Creative and Innovative. Program Award fran the North Carolina Adult Education Association The Saturday School for Senior Citizens offered by Durham Technical Institute in cooperation with the Chapel Hill/Carrboro Community Schools and the Orange County Department of Aging is a new, creative, and innovative model for special program for senior citizens. The purpose of the program is to provide high quality courses at a low cost to meet the interest and needs of senior citizens living in the Chapel Hill area. The program provides an excellent example of several agencies working together for a cannon cause. The programs are offered at a convenient time for the participants and at a location exclusively dedicated to this program and easily accessible. A comprehensive list of courses is being offered including computers, financial planning, writing reminiscences, as well as several others. The quality of the program may be measured by the fact that enrollment more than doubled in one semester. In addition, the attrition rate was less than 10%. The participants gave the program a highly positive rating. The North Carolina Adult Education Association is pleased to present the Creative and Innovative Program Award to the Saturday School for Senior Citizens of Durham Technical Institute. SATURDAY SCHOOL FOR SENIOR CITIZENS . l l l This program, has recently won the North Carolina Adult Education Association Award for creative and innovative programming. Sponsored by the Chapel Hill- . Carrboro Community Schools, Durham Technical Institute Continuing Education Department and the Orange County Department on Aging. For more information, please call the Department on Aging at 968-4478. All classes will be held at Phillips Junior High School on Estes Drive, from 10:00 a.m. to 12:00 noon, Saturdays, February 1 - March 22, 1986. Fees: $27.50 under 65, $1250.. over, 65.. Included is a weekly coffee break. COOKING FOR TWO OR MAYBE JUST YOU Now that thefamily has flown the nest, let Lynn Slater show you how to prepare delicious and nutritious foods for you and your spouse. You'll also learn that special diets can still be tasty and even elegant. (A nominal supply fee will be collected) . DISCUSSING "GREAT DECISIONS:" AN INFORMED VIEW OF THE WORLD What do national experts think about American Foreign Policy in Central America, International Terrorism, or the Strategic Defense Initiative? More important, what do you think? This course is based upon the GREAT DECISIONS lecture series offered by the UNC Office of International Programs, which begins Tuesday, January 28, 1986. Call the Department on Aging for more information. (A textbook is available for $6.00 at the Dept. on Aging) . Ask for the Information Sheet. DRAWING IN INK Experiment with still lifes, landscapes and figures. Instructor Jan Harris will help you develop and expand your drawing potential. Call the Department on Aging for supply and material list. • INVESTMENTS AND FINANCIAL PLANNING A look at finances from the perspective of the older person. Investments, insurance, and estate planning will be discussed with Bob Staton. THE USER-FRIENDLY COMPUTER COURSES Learn about computers from the micro-chip up. It's easier than you think and more fun than you can imagine. WRITING REMINISCENCES II In Judy Hogan's highly successful course, you are your own subject matter. Write about your experiences or probe other forms of creative writing. Both newcomers and previous students are welcome. DETACH For registration for Saturday School for Senior Citizens, mail form and check to Department on Aging, 410 Caldwell Street, Chapel Hill, NC 27514. For more information call: 968-4478. I I Name Age 1 Address Phone Course I Amount (Indicate on check which course you wish to take) I. I Do you wish a financial scholarship? Yes No If yes, you'll need to complete an application at the Dept. aturdd c of For seniors 1 '— i , Education . By SUi)iE TAYLOR arts,had the site,Guy 13.Phillips Junior High School. . :. . Staff Writer right on the city bus line. The community schools program encourages use of the schools at night and on When Bill Ingr•am. .loan 'Tetel-Hanks and Melody weekends. Trent, senior center director for the Or- I'renCgot together more than a year a f;o to brainstor►n tinge County Department on Aging, had the target ideas for a new educationahsocial untiet for senior population. citizens,they knew what they didn't want. Twenty four seniors filled two classes that first No macrame. No night classes. No watered-down semester in fall 1984. By spring of 1985, word had course content. spread. Enrollment nearly tripled,Sixty-two seniors took five classes, ranging from gourmet food prep- "IT IIAD TO he something that would appeal to aration tocomputers.They wanted more. thisdvnamic population,"said Ingram. Ingram.Tetel-Hanks and Trent knew they were on The three heads came up with The Saturday School to something. So did the N.C. Adult and Education for Senior Citizens, an eight-week Sabbath-morning Association. It will honor the Saturday School for `curriculum with a built-incoffee.breark. Seniors next month with its Creative and Innovative Each offered separate resources. Ingram. coordi- Program Award,given annually to a deserving North nator for continuing education ut Durham 'Technical Carolina adult education venture. An emphasis is Institute, came up with mast of the courses and the placed on cooperativeageneyefforts. instructors- Tetel-lfank.s, coordinator of the Chapel Neither of the three — city, county and state rep- liill-Carrboro Community Schonlfi and of cultural 1SeeAward,page8A1 A "charming dimension" of the way° _ Saturday School is a coffee break - ®® mid-way through the 10 a.m. to noon session, said Tetel-Hanks. (Continued from page 1A) Sponsored by the Retired Senior . resentatives — are certain how • Volunteers Program, the modest they were nominated,but they are registration fee—$10 for students pleased with the pending award. 65 and older and$25 for under 65--- "It is exciting to have it happen defrays coffee and sweet roll costs. when it's only one year old," said The coffee break encourages Tetel-Hanks. socializing. Many of the seniors Ingram said the success of the are new to the area. "Newcomers Saturday School is its different out- say they find a sense of look community.And,there is no park- "The usual senior classes are ing problem,"said Tetel-Hanks. macrame and arts and crafts. The program's potential is People have an attitude that these enormous, they said. They have are poor lonely people who need the entire Phillips school at their something to do with their hands disposal, and can offer as many while they watch'Phil Donahue'," classes as there are classrooms. said Ingram. The third semester begins Sat- "We're saying just because urday, Oct. 5. Registration is you're 60 doesn't mean you're not under way for six classes: "Art interested in computers." History and Appreciation," One of the most successful "Chinese Cooking for the Older classes is poet Judy Hogan's Palate," "Drawing and Multi- writing reminiscences, where Media Art," "Investments and Fi- students keep journals on their n a n c i a l Planning," "The own life experiences. Hogan's User-Friendly Computer Course," course will be offered for the third and"Writing Reminiscences." timethissemester, To register or for more infor- "People have a wonderful time matiotr, call Trent at the Depart- and the course content is valid. ment of Aging at 968-4478. Nothing is watered down," Tetel- Hanks said. I NACo Award Submission 11� Orange County Economic Development Commission Category: County Administration and Management PROB EIP CONCERN. In 1982 economic development merged as a key concern in Orange County. First, a method was needed to address the problems of underemp,lcyment, uneven and narrow tax base, and uneven geographic distribution of jobs. Second, the County was experiencing signifi-- . cant gre th pressures, particularly for residential development, and a method was needed to stimulate economic development that served the public interest in its type, Location, balance and timing. Economic development is properly a county—wide concern, and requires a mechanism to ensure coordinatior , cont;iruous represents— tion and funding, but in 1982 the focus on economic development was mininiel,l'luncoordinated and intermittent: neither the County nor any of its four towns had a policy, strategy, staff, or budget items for econornicl development, though some efforts had been tried by individ— ual towns and the Chambers: I ' A. Carrboro had funded and staffed an effort in 1S , but it was moribund by 19__. B. In Hillsborough the former Mayer played an ad hoc role based on personal contacts . 2 C. In Mebane there was an informal committee of concerned businessmen, but they had no budget or staff-, and, when inquiries needed staff input, the economic development professional from neighboring Atemer:ce County performed this function for them. D. The Chapel Hi LL/Cerrboro Chamber of Commerce saw the need, and dealt with inquiries ad hoc, though they had no .staff trained specifically for this task. In 1962 the Chamber seriously considered adding this function to their activi— ties. SOLUTION. In December 1902 the Board of County Commissioners passed a Resolution creating a county--wide, joint public/private Economic Development Commission (EOM , to carry out an economic development program for all portions of the County and its encompassed muni- cipalities. The role of the EDO is to formulate an economic develop- ment strategy and to implement that strategy, including the attrac- tion of new businesses, assisting existing businesses to expand and grow, and encouraging new enterprises to be started. The EDC is made up of nine voting members appointed to three— .year terms by the Board of County Commissioners; the terms are staggered to ensure continuity.. The nine members are representative of business and the community in the entire county: 4 are from the County at Large, and one each from the four towns and one from the 3 • Chambers of Commerce. The County Manager and the Town Managers serve • 11 4 as ex—officio members of the Commission. This method of organization thus solved the problem of creating a representative and continuous mechanism. II The EDC is staffed by a full—time professional Director and a part--time Secretary, with an annual budget provided by the County, the municipalities and the Chambers (see COSTS below) . An important element of the Director 's role is to Liaise with the municipalities, the Planning Boards, local business and the community, as well as the relevant regional and state organizations regarding economic develop- ment which will serve the public interest as formulated by the Board of County Commissioners, while taking into account the special needs of the Individual municipalities. 4 I COUNTY_.ROLE.. Orange County took a lead role in establishing the EDC, and the December 1982 Resolution was passed following a year of detailed and wide—ranging discussions with the Chapel HiLL/Carrboro Chamber of Commerce and the municipalities. While each of the participating organizations has its own special concerns, and people accustomed to taking a role in the area of economic development, all recognized the importance and the need for a county—wide effort, with County leadership. In addition to providing leadership in establishing the EDC, and appointing its members, the County approves the EDC's annual budget , provides the largest share of the funding, and provides administra— tive services. The appointment of Director was delegated to the County Manager and the Chairman of the EDC, who jointly share administrative management supervision and. responsibility over the Director. For the first year the County provided accomodetion in a County—owned building, with maintenance, heat and light , without charging rent. The Director is recognized as a Department Head on the County staff, which ensures ready access for the Director to other Department Heeds for consultation, Liaison, and assistance. For example, the Planning Department has assisted with site planning and map work. Other departments which provide regular assistance are the Tax Office, Land Records , Register of Deeds, Data Processing , Sanitation, and Clerk to the Board of County Corumissicners. The EDC's word processor is Linked to the County computer system, which 5 11 gives direct assess to the County's computerized Land record system. The EDC's budget and expenditures are handled through the Finance Department, and the EDC telephone is part of the County switchboard. In this way, efficient day—to--day operation of the EDC is insured with the guidance of the County Manager and assistance from departments. While the EDC Director performs a county—wide function subject ,to the discipline of county government, the wide role' is to be sensitive to the needs of the other funding organizations and the wider community: The County promotes and encourages this sensitiv- ity. • I 1 �.s„ 7.*..v....�.-w!o. - � .p.��.rx..;•.. .--••Y• ""4'-•s"'r:,w...:.'S�"•�.-mow+. ..; •_a.�,...�+'...v-....) m.�.._..W—. �....+�,. .a..i�-..�,._.,...�....�. �.,_....�.�..�._._.-..._.: .:s.....i+..,.:...L._ _....�.,...�. -.....-...........:TI,. ::�`::.;:.L,...c.r�:..'...:.._,.w,...e.si�,..^r:�.:,......_. =:;r.;,;.h: -sl • 1:c)t i 1 . . __ORANGE ti i \!'i': --- _NORTH CAROLINA POl't'l.:\; 771955 \� \i .'d i.�:i it iil fx.iEF _-22 Million TITLE OF 1':;! hilt..\l ,1t,) BF CONSU)EREI FOR .L111E\•E.\11:\•I-:\\\:\ld`. COOPERATIVE SPONSORSHIP OF SENIOR CITIZEN LEISURE ACTIVITIES WITH ALLIED AGENCY .CATEGORIES: Entries must be made in the following categories: Check only ONE category for each entry: Community Development ❑ Land Use and Land Planning ❑ Computerization ❑ Labor Issues and Employee Benefits E C:rinlinal lu:tice ( J dental Health ❑�L! Community tier:ices ❑ Nledi:r Relations • County Administration and Management ❑ Older Americans E Drunken Driving Deterrence and Seat 13clt Safety CX] Rrrhs and Recreation U Employment and Training ❑ Vublic tiafety,•Emelgency \lanagement ❑ Energy and Environment ❑ Rural Programs • Fiscal .\ialtagement and Use of Federal or State Funds ❑ lhrnsporruion ❑ l k:titI1 ❑ Toaltion and Finance J 1-lunlatl Sei-Cices ❑ 'i lath Pru;ualiiS fuyc ilil.:.11.1stice NOTE: Our list includes two general categories--Human Services and Communiry Services. We are Exiting for the following information Linder those categories: ilia nail:`('C ic:— It)i+LI assist ails:eprk ' a!1. k; +VIL!! ,11 A 1l I'+in::l[cr l(1I ihv!l I;il..'1 ti:ilt��tiI.:(llti IInior.,P, - k i', Ctl1L `•CI-\'it:C !�llll'�iStia- la Ir general:[S [:1;lCc pig ?i [[1 welfare-. :ktairce programs:the l?1-(i'.l�ls)!1 Of r,oci:11:•(;1 L.cs SUCil L.mi1c.' .- :IL:'liny and child care: imprc:yelll entr 111 the a uart.1geille::t:idiil iiiist rariim of human services program::. Community ti"::•ices-----programs that Ili:ke improvements IT the count`.s ,!1;[;rtit!LtC[I;:C, 1)tihIiC sJIliUlii011, lire. police. etc. : Ii 1a)yatlons or improved :s a ices in any of these areas are acceptable): programs prorating [1!e enhancement or betterment of the community; programs designed to give citizens more input into county government. Name,title :d inailillg address of the'-ULaltv's chief elect- \:un: title. dep:Irrnrierit. 1?1:!!111? (l`_ICII US` and phone (_'d t)j�101:[i ' ::1_' e.+)11n1', .- `hii ii'd i_liair pr(..Sk ePt l+t elected illlllil+ Vl prt!' -'dill ci nt.!i.,. 11 Oi: `-X11 ;il)i:_' i(1 i;rOyli.lC his or i'.'I si 'rlc:rrr .!litho:i tl ig r11ore information to inquiring this e~iltl \:idle - -------��-----.__._—.._ _— O DON WILLHOIT Name X _ _._._--_.-_-BRIAN E. COX _ __ ;rig. CHAIRS }BOARD_OF COUNTY COMMISSIONERS_ I;t,c ----D__IST__---RICT SUPERVISOR E. MARGARET LANE__ RECREATION AND PARKSV e: N C. ;. W. TRYON STREET • ii.e. _HILLSBOROUGH. -. e ,•• --------- - - -27278 300 W _ -------- ! . HILLSBOROUGH LSBOROUGH N. C.• 27278 . (919) 732-9361 Ext. 296 • 116 ORANGE COUNTY "COOPS SPONSORSHIP OF SENIOR CITIZEN LEISURE ACTIVITIES WITH ALLIED AGENCY" RECREATION AND PARKS II II I � � PROGRAM SU RY The Orange County, North Carolina Recreation and Parks Department provides leisure opportunities for a county population of approximately 80,000. The annual departmental service budget is currently $317,000 which includes salaries, facility maintenance, supplies, etc. The department has eight full-time employees, several permanent part-time employees, contracted service personnel, and seasonal workers. The department is charged with the provision of wholesome leisure activities to all age groups in the county. The Department has sponsored many activities of a recreational nature to the county's older adult population since the creation of the agency in 1975. Many of these programs and activities were co-sponsored with the Council on Aging of Orange County which became a line department in 1980. The Department of Recreation and Parks and the Department on Aging increased the number of cooperative programs offered in 1980, but the planning was done on an ad-hoc basis, usually revolving around special seasonal events. Beginning in March 1984, the departments renewed the efforts to comprehensively plan recreational activities for older adults in Orange County. A regular meeting schedule was established with planning evolving in quarterly phases. The quarterly activity plan encompasses activities such as trips and excursions, senior aerobics, holiday events, club activities, and craft classes. Responsibilities are divided equally and determined by the availability of each resource per department. For example, in the provision of a local trip, the Department on Aging provides transportation and registration, and the Department of Recreation and Parks provides the escort and driver. Division of responsibility varies from case to case. The enclosed application details the cooperative effort. The program is simple, but it often seems that the simple tasks are the ones that are left undone. 12u PROGRAM SUMMARY Problem Concern: The Orange County Recreation and Parks Department was created by the Board of County Commissioners in 1975 to supervise recreation facilities and activities. The Orange County,Council on Aging, formed in 1970, became a line department of county governmentin 1980. Although both agencies had worked together on a number of projects, the cooperation was on an ad hoc basis with no regular cooperative service plan. InIJanuary of 1980, Recreation and Parks and the Council on Aging issued the first formal program plan for older adult activities. The plan. called for a division of iresponsibilities and provided a written framework to operate the scheduled activities within. However, due to personnel changes within each agency, the committment to cooperation began to erode. Although several annual activities and special events continued to be co-sponsored, there was no. regular meeting schedule for regular program planning. Each department continued to offer leisure-related programs, excursions, and activities for county residents 60 years and older on an individual basis. While there was no conflict or animosity between agencies, in many cases programs of a like or similar nature were offered in public facilities within the same time period. As a result, programs and activities often reflected mediocre or insigni- ficant participation and created confusion among registrants in identifying which program was sponsored by whom and where to obtain further information on the activity. It became obvious to personnel in each department that a more effective and efficient means of administering programs with county resources would be through a cooperative agreement. Solution: As a result of a number of meetings between respective department directors and the appropriate program and activity coordinators, the Department of Recreation and.Parks and Department on Aging formed an agreement in March of 1984 to renew the committment to cooperatively sponsor programs offered to the citizens of Orange County 60 years and older. Jointly sponsored programs and activities are offered at the lowest participant fee as possible and in most cases are free to Senior Citizens that possess a Senior Tar Heel Discount Card issued by the Department on Aging. News releases, PSA 's, and other information distributed to the public indicate the joint sponsorship of these programs. Through a monthly calendar issued by the Department on Aging to all registered county senior citizens, information on leisure programs, 'excursions, and activities is made available at no cost to the participant. To perpetuate the initial cooperative efforts, staff members from each depart- ment meet formally Hon a quarterly basis to plan programs, establish manpower responsibilities, transportation requirements, and establish registration proce- dures. Through these meetings, each agency commits to a plan that utilizes the available resources in the most efficient manner. A program flow chart of responsiblilities can best illustrate how the Recrea- tion and Parks Department and the Department on Aging establish a cooperative pro- ject plan: Secure facilities--Sched. Manpower ivart. Planning Meetin /(Rec. & Parks) (Rec. & Parks) g g--Sched. of Activities/ ' Implemen./E al. Rec. & Parks/Aging) (Rec. & Parks/Aging `Secure Transpor.----Manage Regis. / (Aging) (Aging) Responsibilities vary from project and usually require many more steps than involved in the example flow chart. However, the process is basically the same. 121 County Role: According to the Orange County Ordinance creating the Department of Recreation and Parks, the Department shall have "complete, active supervision of the structures, areas and all activities conducted on or connected with the parks, playgrounds, water areas, athletic fields, recreation centers, and other recreation facilities which are provided," and "shall have the power to conduct any wholesome form of recreation or cultural activity on or about these premises." The resolution creating the Department on Aging similarly states that the agency "shall be responsible for the management of county facilities that serve as senior centers, and shall be responsible for providing services that are appropriate." It is clear that each department received a similar change in service provision from the County. Through the support of the County in the form of budget appropriations, staf- fing, and the continued support of County Commissioners as. Commission liaison members to each department, the committment to the cooperative provision of leisure services to older adults will continue. Costs: Each department operates:an annual budget that is far too complex to break down to show expenditures involved in leisure service delivery to older adults. In fact, the beauty and advantage of cooperative sponsorship in leisure programming provides more efficient service with little or no impact on the respective department's budget. In short, "more is obtained from the same_" • Results: Results from the cooperative sponsorship of leisure-service programs offered by Aging and Recreation and Parks have been significant_ PARTICIPATION 1M/,Acialmr I DESCRIPTION 1984 1985 1986(pxjeamE I TRIPS/EXCURSIONS Local trips to museums, plays, shop- 21 trips 29 trips 36 tripe ping, tours, etc. 604 693 900 participants participants participants FASHION SHOW Sponsored with area merchants, 0 350 450 seniors model latest fashions. participants/ participants spectators spectators MAY DAY CELEBRATION A celebration of Senior Center month. 90 150 175 SENIOR PICNIC Annual excursion to local lake for 90 150 175 cook-out. THANKSGIVING Annual holiday Dinner and celebration. 290 ' 350 400 CELEBRATION SENIOR CITIZEN Senior groups belonging to the N. C. - 0 3 Clubs 4 clubs CLUBS Assoc. of Senior Citizen Clubs. 103 members 130 members SENIOR FITNESS Exercise classes designed for older 2 classes 3 classes 4 classes adults. 40 60 80 participants participants participants SPECIAL EVENTS Ice ,cream socials, parties, etc. 0 4 events 6 events 200 300 participants participants LEISURE LEARNING Crafts/humanities, etc. N/A 4 classes 8 classes CLASSES 1 none - 100 200 co-sponsored participants participants Each department offers a ,variety of.additional programs and services. These totals reflect only co-sponsored, leisure-based, activities. Accurate totals or estimates prior to 1984 are unavailable. I Contact: I Brian E.' Cox, Supervisor Southern Service District . Orange County Recreation and Parks . 300 W. Tryon Street Hillsborough, N. C. 27278 (919) 732-9361, Ext. 296 / ..aM1... .w._... ....... .....w.• -.r-..:w. ..-i_....:=r.a:�':rL .'1.1J1i i - - ,,,m!, North Carolina ,\ 5Q,000._. ANN! •.i t 'i\ I i•c,i1- Y -_ -_- � 'f l•I i t:- f.); . )(:1;.\\' i c) 1;i= CONSIl)1?iii!) i l )!■ \l.-i I11-.''•I.\iI:•'.I .\\\:•\l ,1 Orange Count�Commanc7 Team-_�N_ _.� _.___. ____._ __ • • CAa'+<'E&:%? ,;;S: 1:ntric must be made in the folloz\ing categu_'ie Check only ONE category for each eniry-: - ❑ Commum.y Dee l•vment I and l'se and Land Planning ❑ Computerization D Labor Issue; and Employee Benefits ❑ Criminal lu tice ❑ \lent:il I Jeat}th D community services . ❑ \lcdia Relation. ❑ County Administration and Management D Older Americans • .❑ Drunken ()riving IJeterrence and Seat Belt Safety ❑ 1' ks and Recreation ❑ En]111uyn1.;tt and Trtining 'uhlic Safety/Emergency Management ILT� ❑ Energy and Environment ❑ Rural Programs ❑ Fiscal Management and Use of Federal or tithe Funds ❑ Transportation ❑ IIvaltl; ❑TiNation amid Finance ❑ youth Program,.❑ 1�lltli.!!; tier\'1C4'.� L]juvenile lu,tire ! . NOTE. Oar �o, Hum.n Services and Community Services. We are looking for the fnll.•ring cli' l+�? includes two general C'attti, r1C'�---- - iilFOrll;ati.,n under ti i(ticc. c�lteg0:-10.;: : 1 - •=i• I a _ I - 1 iL'.il 1• - . :0.8)•1-.1111`.!,.!iiv,: ..,,: . ,tl� t, _ , 1.-i1 , kt ,. I � ti 1'�1 � •�'.n . .11�_L- ', �t'S�—tl ....•,ti!ti;l!,��'1?:l!�;r.lili';1?;':i,t�lip t'i°�.,, i:• '.'I'I� l ,1 i 114!:1 i:!1!, )• , .t ,.• { )'.: ?.1 `;,,;t:.._ .'ll 'l: { ilUa +t'•,. . .. (��1°t.'11:;-LI:iitii,.:1!i'_'t'program,:(.i:.l;a l!\ it+!'l!-,I: �.i V.;.t .l;l' )' { :1 far„' . .•l '�' ;1:.•I .hill cart'; 11111 rove.i!:il'• in t11;' 11!11: er ?'. .I.ii,!ini•• i'... .,•o! 111if)!:nI .. •Lt' 11rt1; .4:1ts. i Conirmi :•-..:.- :-...-t viccs -1-:n rgrains that make iil c' !' the ic;iil!+;, i1! ra't(_..t1a 1?uhli_•tirr';i:_1;., tit;':l1 .is t•:tniL:i i 111. fire. of ` :1 tble)' >ro`'tams 1)L ia1otlag the cn�l'.'.i2ci.'tnent or { -.. il,:t��•a.!ti••.-;, or Unproved Sc:ryi<<.:., in any n, these ai°•.L; :r�c 'c.•,ar ,. { • :oli:�. t: ,i , { rm�'I: l ! the . nityi programs designed to give citizens more input into county goycrnm:-nt_ 1)4t C + lie tUiil"a ., i 1 ° ti of the comity's clliei elect Naii . title. dep.i1 mieIlt. mailing • !It.. ...� c. r11 ),1; Name.tile..!'l1 mllalllll :iu�il•CS. C + i- .I. ,; ,r,'.Lii+ l''t!1t:LCl. a pet son ;..'IC' ll(1 i�ti�.'i,�t cd Ott1Ci:t! •I'„_ct]Lmt�,board clla r.1)rc�idei1t +r elt•i`.e'.: iiLi1i ,w ( 1]! ,.i 1 ( signature tli r_' ,+:•I%I;l t lit+11'1' Ini!tl'!1 L;li 1,)it l!: in,l:il'.'ifl�r IUi-I�+_.1�!i•.+ :�; county e:.. . . I\_ ,ti...1 his or I?er sign i a"itl i this entry, Name -_-- - ----- •-� — _ _ _ Pearne..._.._.130hby .1,,...13a.k:S):_--._. -.---_�.._-_._ ___.____. . Orange County Emergency Services Directo Emergency Services 306 E. Margaret Lane (.Li•. . ._ ti':!i,• /•t, -. Ad Ll Yt'fS . . . . _ _. C,t' Hi.1l.:shorough �j�- NC l.Ir 212.1(1 - ' L PI-.c.-0,.... 91.97 929--8.103 t I. • .__._..-..- .. .. .. -..::ti.. .._..+y-.V'ti�+-"-.-... ..•:5:?.....- . ..+r- .. ..-.... -..., .- -- _._�v_. '-•--__ - .-•_y..-.. tii ter_-.-..r Yir_ _ _ PROBLEM/CONCERN: In Orange County, the most critical goal at any emergency scene; fire, hostage, highway accident, hazardous spills, etc, is to provide for the safety of the emergency personnel.' Numerous examples can be given to describe- tragic accidents that have occurred to emergency personnel while working at an emergency scene. Y Another major goal during emergency situations is to provide support to the emergency agencies. This includes manpower, equipment and resources that may be needed to manage an emergency incident smoothly and effectively. - Also, the prehospital care of trauma victims in Orange County has advanced greatl • The emergency personnel are trained to perform sophisticated medical procedures such a= volume replacement and advanced cardiac life support in the field. The emergency personnel who have functioned in the field have been impressed with the difficulty of controllin! the emergency scene so that this patient care can proceed as it is expected to. - I The necessity to gain and maintain control of the emergency scene is becoming recognized. We realize that the safety of emergency personnel at an emergency scene cannot be assured unless there is a system for management at the scene of an emergency - Neither can adequate support be provided to the emergency agencies unless there is an incident management program to coordinate activities so that. personnel, equipment and - resources are used as efficiently as possible. This requires the development of a plan or strategy, and the deployment of people and equipment -according to that plan. • I _ SOLUTION: Orange County has developed and is using a simple incident management scheme. It is designed to !Del used by all of the emergency agencies in the county to provide the control and management in the field that is recognized to be the cruial first step in determining the eventual outcome of emergency situations. The Orange County incident management system is based upon a set of standard • operating procedures used by essentially all of the emergency agencies in the county. (see attachment) . The standard operating procedures outline the following basic component of the system: (1) At every incident where more than one agency responds, the first arriving unit is responsible for establishing command. Command, obviously, may then be transferred up a chain of command as appropriate. However, the designation of command implies tha throughout the emergency, the functions of management will be focused on one individua' . (2) The system further provides that the function of this management program is to provide for 1. security, 2. staging, 3. strategy, 4. sectors and 5. support. The provision of support in the management system involves supply, communications,. public relations and other elements that may he needed as resources to manage an emergency incident smoothly and efficiently. St)LUTh)S: Continued The first task of command is to view the scene and to make other observations and determination as necessary to insure the safety of all the emergency personnel on the scene or reporting to the scene. Subsequently arriving units allow this assessment to be made by assuming a "staged" position several hundred feet from the scene until_ assigned .to duties at- the scene by the command person. Assumption of command by standard procedure, assign,ing security.'functions to command as a high priority responsibility, and supporting the safety and security priority by the use of staging for subsequently arriving personnel allows control at a scene to be established as an initial event. Further, in the system now in place in Orange County, the Command Officer's function is to establish a simple "strategy" or plan and then to support the plan by placing people into manageable teams and assigning them to definable tasks. To establish this strategy or plan, the command person is expected to consult with as many agency chiefs or their representatives as is necessary. The teams would be formed in the staging area and deployed in "sectors" suck as "extrication," "treatment," and "transportation." This system involves the co-operation of all agencies at an emergency scene to gain and maintain control of the emergency scene. y POLE' ouN?.4 POLE: The establishment of the system in Orange County evolved over several years of discussions and reviews of incidents and a desire to improve handling of emergencies , in Our county. These discussions of incidents involved emergency personnel, community management and political leaders. The program now is coordinated by the county's Emergency Services Director. The coordinator chairs a committee referred to as the "Orange County Command Team." This team comprises the chief and assistant chiefs of every emergency agency in the county, the elected officials, the county and town managers, and the emergency department and security chiefs from the hospital. The team meets as a whole at least every two months. The meetings involve critiques of incidents, training in command functions, and planning. The command team includes a subcommittee, "Orange County Command Team Training Committee." This subcommittee was established to develop training programs, plan and coordinate disaster drills for the county and develop procedures to present to the command team. Recently, the team adopted a disaster team notification procedure. This is a procedure to notify the Command Team in the event that an emergency threatens Orange County and to maintain a line of communication with regular updates to inform members of the Command Team concerning the status of emergencies. (see attached) The Command Team selected the Orange County Communications Center as the EOC (Emergency Operations Center) during emergencies. The Center will serve as the meeting location for the policymakers and the Command Team to plan and coordinate activities during an emergency. The cost for the planning, development, training and implementation of this management program has been minima]._ Each emergency agency in Orange County has contributed many hours of on duty manpower toward making this program successful. Many people have also contributed many volunteer hours towards this program. Supposrt has come from management, department leaders and field personnel. The Program has resulted in better utilization of county funds through the sharing of resources and better management of the resources.--The resources and manpower are used more efficiently through the continued planning and cooperati by all the emergency agencies in Orange County. The incident management program has affected all aspects of prehospital_ emergency care, safety of emergency personnel and utilization of resources in Orange County. The Command Team's major effect has been to bring about better cooperation and coordination between the agencies thus improving the emergency management of difficult situations. • Bobby L. Baker Emergency Services Director Orange County • 106D. 19are'lret Lane Hillsborough, North CAro1 ina 27278 telephon,^: 919 929-8109 exhibit I • 2i } ORANGE COUNTY STANI)A1U) OPERATING PROCEDURES These are the standard operating procedures (SOP) for. Orange County public safety units during an emergency. The SOP is in written form no it can he reviewed and revised as needed. The procedures are meant to be simple and to relate to the common emergency operations undertaken by Orange County police, fire and rescue units. Hopefully the procedures will be simi:J.ar- in most respects to SOP's used by most agencies already. These procedures are intended to support and facilitate mutual aid and disaster management and to streamline the handling of everyday :incidents. • • I _ I 126 Command Procedures - This procedure identifies the standard operating procedures tb he employed in establishing Command and operating a Command Post. It also fixes . responsibility for the command .function .and its associated duties on one 1 individual at any time during the operation. I • The Incident Commander is responsible for the command function at all - times. As the ',identity of the Incident Commander changes, through transfers . of command, this responsibility shifts with the title. The term Command in this procedure refers jointly to both the person and the function. Command Procedures are designed to accomplish the following: 1. Fix the responsibility for Command on a certain individual through a standarrd identification system depending on arrival sequence of officers. �.. . - 2. insure' that strong, direct and •TisitIe 1;c,m:;o.:tnd wi-i =i- be established as early as possible in the operation. 3. Establish an effective frauewvi,k outlining the activities and . responsibilities assigned to Command. • 4. Provide a system for the orderly transfer of Command to subsequent - arrivinig officers- . The broad responsibilities of Command include the following: • o Remove endangered people and tr.c.et: the. injured. Neutralize hazrcls and dangerous subjects, • Conserve property. • Provide for the safety and survival of emergency personnel. 2 i.9 4, Establishing Command The first officer of any dispatched agency to arrive at the scene of a multiple unit response shall assume Command and remain In command until _ relieved by a higher ranking or a more appropriate officer, or until the incident is terminated. INITIAL REPORT The person assuming Command shall transmit a brief initial radio report including: 1. Unit identification, on the scene and state "we are command". 2. Description of the scene (situation, injuries, building occupancy, etc. , fire or other hazardous condition) . RADIO DESIGN.ATION P �.. ? The radio designation "COMMAND" will be used with a brief dEscr.ipti.on of the incident location. (i.e. , Snipes' Store Command) . ', h Js designation will not change through the duration of the. Incident . • 3 • 13L Command Responsibilities Command is responsible for the following tasks as required by the circumstances, of the situation within his/her judgment. INITIAL: 1. Assume an effective command position. 2. Tranmit a brief initial radio, report. ' - 4. Develop a plan of attack. , 5. Assign units as required, consistent with Level I Staging. CONTINUING: 6. Provide continuing overall command and progress reports. 7. Assign Sectors. 8. Review and evaluate efforts and revic plan as ric.lcded. 9. Request and assign additional units as necessary . 10. Return units to service and termirste "COMMAND-, 11. Arrange and conduct the "post-mortem". - • The first four tasks are initial Command responsibilities. The continuing responsibilities stay with Command whether the initial officer remains in Command or Command is transferred to subsequently arriving officers. re- 4 Command Options An initial arrlvi.ng officer mast. decide on an appr'upri.rate co araitmeni for himself and the people with him. This will usually fall into one of three . • general modes as listed below. 1. Nothing Showing Mode: These situations generally require investigation by the first arriving personnel while holding staged • (backup) units at a distance. Normally the officer can check out a • situation while using his portable radio to continue Command. 2, Fast Attack. Node: Situations which require immediate action to stabilize the situation (fights, domestic calls, road accidents with injuries, small fires and other small or localized incidents) require that the officer quickly ctecidc how to commit: hi.m 5eif_ Where fast • p action is critical, he can take advantage of his portable radio to B*• t permit the necessary action without neglecting Command responsibilities. This mode should not last mots than a few moments and will end with one of the followine: • A —Situation is stabilized B •-Command is transferred . C --Situation is not .stabilized. and the officer r-Asi sack out to a • normal Command position - 3. Command Mode: Situations that require principally cc;nman.d._.°such situations because they are large, complex, or expanding, require strong, direct, overall command fr.e.: the outset. In 7,uch eases the officer will initially assume a Coar:n nd position and maintain that • position until relieved. . i r• 5 Transfer of Co;l: ind The first officer with any dispatched agency to arrive on the scene will assume and retlain command until relieved by another officer from the same agency or by a'n officer from an agency more appropriately suited to carry on overall command. For instance, a rescue officer may establish command at an automobile wreck then pass on overall command to the first arriving police • officer or deputy while continuing to serve as Medical Operations Officer. • Similarly, a Police or Sheriff's Department officer may establish command at a fire or chemical spill then. pass overall command to the first arriving fire • officer while continuing to command police operations.. It is imperative however, that control of major incidents be taken. as early as possible, otherwise control may never be gained, .Secondly, overall command must reside with one well-identified person. In this manner, optimal support a.nd coordination can be provided so that individual fire. rescue, and �' > police operations can 'Ibe most effective. - •Transfer o,f command will be regulated Yy the following ?rocr,i>res: 1. Arrivi',ng officers assuming Command will communicate with the officer being relieved by radio or preferably face-to-face on a,:•rival.. 2. The officer being relieved will brief the officer. esnmia-g Command indicating the following: A. General situation status 1) I Emergency location, extent, conditions, extension 2) (Effectiveness of control efforts B. Deployment and assign cnts of pt.rat:i.ng units. C. Appraisal of needs for additional resources at that time. " I 6 Responding personnel should eliminate all unnecessary radio traffic while f responding unless such communications are required to insure that Command functions are initiated and completed. The arrival (in itself) of a supervisor or an officer from another agency does not mean Command has been transferred to that ranking officer. Command is transferred only after the cornmuni.cation, described in 1 and 2 above have been completed. A change of command should be announced to all units and to Central by radio. In cases where Command is effectively handling a situation, it may be desirabJ-e for that officer to continue in an active command role. In these cases, the supervisoror officers from other a ,encies may assume a supportive role in the overall command function.. r. 7 . I Command Structures It will he the responsibility of Comm Ind to. develop an organi_zat.i_onal. structure as soon as possible after arrival and Implementat=ion of initial control measures.. The size and complexity of the organization structure, obviously, will be determined by the stye of the emergency. The ideal structure of a complex tncidc;0t.. should :include four. (4) levels: • Strategy Level (Command) • Control Level (Operations) • Tactical Level (Sectors) • Task Level (Taskgroups) (STRATEGY) ( LEVEL ) (MAIM I �(CONTROL) FIRE 'NE•DICAL POLICE I SUPPORT ( LEVEL ) OPERATIONS OPERA'IJONS OPEI tsTIO> S OPERATIONS (TACTICAL) ( LEVEL ) r SECTORS SEC:TOPS SECTORS SECTORS -i (LEVEL) TASK > TASKS TASKS TUSK 8 Command refers to those functions uecesar:y for overall control, coordination and planning. Additionally, Coo a. rid provides supply and other: support. The Command level should be staffed by the highest ranking officers. They will plan overall strategy, and provide the people and equipment needed to carry out the strategy. Operations refers to an intermediate, or control level, in the organizational structure. Generally, operations elements will assume command of several sectors. Operations functions will usually be aligned according to agencies, i.e.. fire, police, rescue, at major incidents. Sectors are the "action" level in the organizational .strueture. Sectors are commanded by supervisors who concentrate on specific tasks in specific areas of the scene. Generally several, taskgroups will he assigned to each Sector Commander. The taskgroups function is to .-.0 ieve seci.or ob c c.;.i es. Tasr.group leaders answer to the Sector Comoanuc.r. Some examples of the organization structure i.n.t ese instances :?oiild appear in this manner: U. ) . 9 - 1 . . . CIA'I I, DI STURBANCE I . I COMMAND —1 • , . I I sSUIcPPT0ORRT STAG INC I . I . 1 I OPERA.T ION S I . 1 • I . I ' _. ' ._._... _ _ •__________I TOR i.1 I SOUTH - 1 EAST- - • WEST .... ( SEC SECTOR i SECTOR SECTOR - ‘,. -• . I i . . . . . I '. . I ' . . . I . . , I • . . 1 . .....-. Ill'l '..' ' ' . . . 1 . . ( I . . . . 1 10 ... .-, . ' . ..., .1 3 i . 111... zARnous MATERIAL EMER. 0 1 1! WTCH NUMEROUS VICTIMS COMMAND . . TEE' STAGING • SUPPORT : 1----POLICE --- _-_-_--..- FIRE/HM MEDICAL . LT7ATIONS , OpERATIONS -1 OPERATIONS 1._ ___ L I.- ' - . \ SECURITY EVACUATION NORTH SOUTH TREATMENT TRANSPORTATION SECTOR SECTOR SECTOR SECTOR SECTOR • t ' \. ._-_-______-____ . . . . . . , . . . • . • , . _ , . . ( ' . . . . • . . . 11 ' Stra�;in�_ ( I3c The objective of the Staging procedure is to provide a standard system of initial placerent of people and equipment prior, to assignment at incidents. Staging is the best way to: • Prevent excessive congestion at the scene. • Allow time for Command to evaluate conditions prior to assigning units. • Place vehicles and people in an uncommitted location close to the scene to facilitate effective assignment by Command. • Reduce radio traffic during the critical. initial. stages of operations. • Allow Cbmnand to formulate and implement a plan without undue confusion and pressure. Staging will involve two levels: LEVEL 7 and LEVEL II 1. LEVEL I — STAGING % This procedure- will automatically apply to all multiple unit responses. The first unit. from each dispatched agency will respond directly to the scene. All other'', units will stage in their direction of travel, uncommitted, approximately lone block from the scene until assigned by Command. . A position pr iding maximum options with regard to -recess, d: -Yect c,n of travel,r etc. should be seleted. Staged units will, in normal response situations, report unit designation, standing by and their direction ("Car, 4, 10-23 South"): it may be necessary to be more specific when reporting standby positions in response situations. command will be notified by Cral of the location of each staged unit. Staged units will stay off the air then until orders are 12 received from Command, unless they become forgotten by Command; in such cases, after a reasonable amount of time they will coat_^ct Cor;amand. (through Central if necessary) and readvise him/her of their standby status. These Staging procedures attempt to reduce routine radio traffic, but in . no way should effective communications or the initiative of officers to communicate be affected. If staged units observe critical needs or events they will advise Command of the situation and of their actions. , Units should continue response to the scene until a unit reports on the scene. When a first arriving unit rerorts on the scene, Level I Staging will begin within these guidelines. -It will. be the on--going responsibility of Central to confirm and announce the arrival of the first on-scene unit. In Level I Staging, members of fire and rescue units who are responding in private vehicles will report directly to command or the staging officer for ce! • assignment. Assignment will usually be to at appropriate ti:iagroup or to a. staging area. - Specifically preplanned responses will obviously be used in lieu of Level • I staging. 2. LEVEL II - STAGING Level T.I. Staging will relate to '.srge, complex sit:uat9 cans requiring an on-scene reserve of equipment. and personnel.' Level. II Staging involves formal staging in an area designated by Corgi r.i.d. The Staging Area should be away • from the Command Post and from the emergency ;:,cent` in order Lo provide. adequate space for assembly. When Command announces a formal Staging Area, all responding units and personnel will report TO and remain in the Staging Area • until assigned. When going to Level. II, Command will formally announce: "Level II Staging" and will give approximate. location of the Staging Ar.-ca. V ' . 13 Nr • 14 Level II Staging will autorl<<t�ically supercede Lcvcl I Staging: units already staged in Level I will remain in Level I until assigned. Command may designate a Staging Area and Staging Officer. In the absence of such an assignment, the first officer with a dispatched agency to arrive at the Staging Area will automatically become the Staging Officer, will notify Command of his, arrival, and will assume command of the Staging Area In some cases, Command may ask the Staging Officer to scout the-best location for tie Staging Area and report back to Command. The radio' designation for the Staging Officer, Area and function will be: • "STAGING". Ali communications involving Staging will be between Staging and Command (or Staging and "Operations" level if established) . All responding units will stay off the air, respond directly to the designated Staging Area, and report (in', person) to the Staging Officer. They will standby their unit r.e- t with warning lights turned off. - When requested by Command, the Staging Officer will verbally assign unit to report to specific sectors, telling them where and to whom to report.. Ye/She will then advise Command of the specific unit(s) assigned. The operating Sector Officer may then communicate directly with the unit by radio. - Staging will give Command periodic reports of available units in Staging. Staging may use another channel and communicate directly with Central for' • resource. The Staging Officer will also he responsible for the following functions: A. Maintain a log of personnel avail -ibl. in the Staging Area, anti inventory all spe •i - l i:red equipaent that nia-i;ht he required at the - I i 14 �' 141 • Review with Command what resources crust he r aintaine.d in the Staging v Area, and coordinate the request > �iti Central. Assume a position that is visible and accessible to incoming and C. staged units. This will be accomplished by leaving red/blue lights operating. D. In some cases, the Staging Officer may have to indicate best direction of response and routing for responding units to get into the Staging Area. Ambulances responding to incidents where Level II Staging has been established will be dispatched to the Staging Area. The Staging Officer will •acknowledge the arrival of the ambulances with Central and will give instructions to the ambulance personnel as requested by Command. A major medical emergency may require a separate Staging Area for Iambulances. In such cases, the Staging Officer will so designate and relay this information to Central and Command. At sane incidents, such as a major medical emergency ,. it may be necessary to designate a parking area for abandoned vehicles near the incident scene. This w. uld be necessary when the Staging Area is ton far from the incident to facilitate hand carrying needed equipment to the incident_ site, In such cases, the Staging Officer shall designate the parking site and instruct each unit of its location before they leave Staging. The parking area should be close enough to the incident site to allow easy transfer of needed equipment to the scene. The parking area should in no way impede necessary access for ambulances or other units to the incident nt: arca. I 15 ORPI.TiO COUNTY DISASTER TEAM NOTI.J'ICATION PWX-TI:LIMES 0 The Training Committee has ds.::.ided that a mechanism w-.-eds to be put into pFLacc to notiZy the Co: .- ;'J Ti in th2 event that an emergoncy threatens Orange Co,uity and to laintain a lirin of -commtnications with rcgtalar updates to infonr, mmb,-::rs of the Co:lmand Team concerning t1-17.,,: status of emergencies . The CoMmittee therefore recoends that the Team establish a system for monitoring potential emergencies and for graded notification of call up and dispersement of updated informaiion. The mechanism for doing. thA.s will include having a member ol the Command Team on call at all times for monitoirng conditions an -for coordinating the call up system. There will be thee stages of call up: lst . ALERT 2nd . STANDBY . 3rd. DEPLOYMNT If there is a ootntial threat to Orange County, the follolvinti procc.rchire Would be implcmenteA to act .vato the call list : ALT C 'cltTa.1 Dispatch will disprItch all frcr_111? cirs--"P. , yr Oran Couty Comaid County now oP. to. . . the ray all officers notify Chief •" Immedi.ately followli! this initial A.LaT, each Agncy will , responsioie :tor making certain that their Agency Ch5,et or his/her ha r?c ,cn,..Ved this Alert report . It is reeom:Tiencled that each Agency identity the appropri_atcr. Offic-::r to assv:!ta this notifica..::ion of the Chiesif, the notifying Office'.: will co: irn this to C(-:ntr.:.0.. 1-jth a hr if radio r • sacj - r Ai 0.ftpatCh ovc!r :10.1 CV" :y 11C.J. CV':n if 1,14 unti.1 the to -:1-osc;-;1 tht (- aa Acf:...ncy 1:o by c;Ao:: upda . 4 - -2- A 4- STAND - If the situation deterioratc5 , beoomes, threatening, or is an immediat,i, threat to °range County, Ccntral Dispatch will announce on all fr that Orange County Command "1" :3M is noN on ST:;ND BY status ecsa.:, and will request that all senior officers notify their Chiefs of the status and request the Chief to report to Central Diipatch for a short planning meeting. Immediately following notification of their Chief, the notifying Officer will confirm this with Central Dispatcil by a . brief radio message . The Agency Chiefs will assemble in the Dispatch Center for the planning meeting. This meeting will include a briefing, selection of locations for operations , planning for specific red i for personnel - and equipmenL , etc . DE,PLONT - At the tine condition5 warant , Orange County will go to W;;;Iloymatst:2,tus . Commnd and operation rnl.l be ostalAishr2d and carried out according to the Disaster Plan already esdopted by County and the decisions made at the -01:=Anninq This notification procceduro will be utilized for potential caergenoies in Orange County . It may be that only the Alert S ti waiL be utili ; cd in many emergencies or Orange County may nOOd to go directly to Stand5y and Deployment StatuS , The status will he 0,: Lermined by th,.! threat and the T,>:isting cohditions zAt the tiv:12; of the er.:evqency. I Octor, 1. � • � - •� Ii 1' ' � �� � • y 4 COL Nil North Carolina 81200 $2? 741 $45 • I'OPl L11 Il)\ _ \\�l..U. cot �Il lii'I�(;i?1' ' TITLE OF I'i;OGIA1.11 TU BE CONSIDERED FOR :\CI IIEVEMME\'1 Model Water Quality Protection Measures t�I�,f�(� CA�qa EG rn};s. Entries must be made in the following categories. Click only ONE category for each entry; ❑ Community Development G'. Land Use and Land Planning . • [] Computerization ❑ Labor Issues and Employee Benefits L� Criminal Justice ❑ Mental 1lealth ❑ Community Services i Media Relations ❑ County .\ ministration and Management ❑ Older Americans Drunken Driving Deterrence and Seat Belt Safety I Parks and Recreation ❑ Employment and Training Public Safety'Emergency- Management Enerpi and Environment', Rural Programs ❑ Fiscal .ianai enient and ['se of Federal or State Funds n transportation [J I lea!tlt : Taxation and Finance [] Hurtian. Services ~ luuth Programs [j [uveii e Justice NOTE: O :: Category l: t includes two general c:uegurics--lltum:in -,-r--.-1ies and Community Services. We are looking tot the followi !g t i'l,rtnanc in under those caiegorics. I!Liman S r'ices---lie:,dassist: ncepn)gr:uns;imaviditi 1; shc :crfi,r ii∎,melc•.,.s:programs tciiti.,,i;:ye Ole service:t,Irvin•-:ra- tion ofwt•l .1rle rir general assistance prot;r:uns,quality curve(tI a-si-;ance programs:the provision of social services uch as family _..,ri.,elinr; and child care; intpro'vemcnts in the n;:a-:.tgen;.-._a.-Imini.stration of human services programs. Community Services.—programs tiiat make improvements in the infrastructure, public scar+ices such as sanitation, fire, police. ct,:. iinnovations or iiTnproecd services in any of these areas i-- :•.cceptahle): programs promoting the enitancemet t or betterment of the C minunit)'; programs designed to give citizens nu,__ input into county government. Ntwie,title and mailing address of the county's chief elect- Name. title. department, mailing address and phone ed officia!---•the county-s board chair,president or elected number of program contact, a person able to provide county executive and his of her signature authorizing more i::; irmaiion to inquiring jurisdictions: this entry: Mr . Don ki l Choi t �` te flit-. Mervin Collins insName Title Cha.!r, Board of County Commissioners Title Planning Director � — Address 06 East Margaret rga ret Lane Depa:t;:ient Planning — - ----- City __.EI i l 1 sborough slat l r.C_ — z 2727$— 1ri i:e 106 Czist—Margaret Lane Signature 1 1 sborough State 2727$ i i iatu ..C. ail -- -- _.19._.._ -.. .732-81.$1_.. • ,,,,.,., —.-,—.;77.77!-., - �._..:F '•)\.`1 !\•1•;t' T. .�'` - _ __ - - - :..'; ',��•i7.:s:.',,.�.::�._._7777_....�...,'.+ai._......_..,�._:�i:.`.ti.n��, a.. L.—..�.._.._ In 1980, Census figures indicated Orange County was one of the fastest growing counties in Forth Carolina with a growth rate of over 30%. Given the County 's, location with respect to the nationally prominent Research Triangle Park, and its central position in the developing Piedmont Crescent, a high growth rate was anticipated in the future. In fact, the population was projected to almost double, increasing from 77,055 in 1970 to over 140,000 by the year 2000. While recognizing that growth would present many opportunities for the people of Orange County, officials were concerned that adequate planning must commence to insure orderly growth and necessary public services . This was particularly true regarding sufficient water supplies of good quality for the 60 000 existing residents who relied on public water supply systems . The County had depended almost exclusively on surface water impoundments for its water supply. Furthermore, the County's location in the headwaters of three major drainage basins precluded major natural lakes and high volumes of water flow in its streams. This characteristic, combined with severe water shortages in extended dry weather periods, established future water resources as a pressing issue within Orange County. Although water supply was a major issue, water quality emerged as an equal if not greater concern . Interest in the water quality issue had been increasing nationally, but concern on the local level was due more to the progressive attitude of the Board of County Commissiane Its composition was such that the members ' educational and occupational backgrounds gave impetus for the focus on water quality protection. Adegaute water supplies were viewed as having negligible value unless the quality of the source was high. In March, 1979, the Orange County Board of Commissioners responded to the water resource issue and created a 16-member Water Resources Force comprised of university, governmental and water resources representatives . In its charge to the Task Force, the Board stressed not only the need to identify existing and potential reservoir sites, but the importance of defining water quality goals, developing watershed protection measures, and incorporating each in the County 's Land Use Plan. The charge was unique in that all too offten, attention hod been focused on water supplies with little or no ccnsideration given to protecting the • sources from pollution. Water quality became as important an element as quantity. In May, 1981 , after two years of work, the Task Force presented its report to the Board of Commissioners . The heart of the report was a set of seventeen recommendations concerning water resources in the County. Six recommendations concerned water quantity, while eleven involved water quality. One additional recommendation was included later at the request of • the Planning Board. The water quality recommendations included the following : Adopt a Land Use Plan identifying protected water supply watersheds. Adopt a Land Use Plan and associated regulations which preserve and enhance water quality • in protected watersheds Encourage surrounding county/city jurisdictions to incorporate the Task Force recommendat into their land use plans and development regulations Encourage local water authorities to adopt policies restricting water/sewer extens ons��''+� into protected watersheds. • Extend zoning coverage to protected water supply watersheds in applicable Townships. y, Implement zoning/performance standards in protected watersheds. Adopt regulations requiring backup on-site wastewater disposal systems in protected= '- watersheds . ... - ' -- - -.-.tit 4 •_ ... -.,ra;. - _ -....- -- .-... .-i .. '-�"�":*p�.i�-�., S1)14'l`;O,; Co17tinued) Require stream buffers along perennial streams in water supply watersheds . Adopt stormwater management measures applicable to protected watersheds. - Continue administration f a strong ersoion/sediment control program. Develop a plan for dealing with hazardous material spills in water supply watersheds. Cooperate with Triangle J Council of Governments in the development and implementation o a regional watershed protection plan (Planning Board addition) . Approximately one year Rafter the Task Force report was presented, the Board of County Commissioners adopted each of the twelve recommendations regarding water quality as well :s five of the six recommendations concerning water quantity. The sixth recommendation, invol ing a regional solution to water quantity problems , had been addressed through requests to the N.C. Office of Water Resources. The Board thus established the County's official policy for water resources and set the framework for implementation efforts to come. (MIMI ROLE: • Orange County 's role in the development and implementation of water quality protection mea- ores has been that of facilitator and innovator. Given the diverse character of the County with its urban and rural settings, an "umbrella" was needed to bring together four separate water providers serving the Chapel Hill -Carrboro area, Hillsborough, Mebane and the west-central porti of the County. This was accomplished through the Task Force approach, each entity having representation and a voice in the recommendations formulated in the report . Serving as staff to thel'Task Force was the Planning Department, expanded in 1579 for the p rpose of updating the Land Use Plan. The Comprehensive Planning Division not only provided data . nd technical assistance tol, the Task Force but provided the written draft of the report to the Board Both Current and Comprehensive Planning Divisions of the Planning Department have continual , since the inception of the Task Force, to provide professional assistance in developing innovative strategies and techniques related to the implemenetation of water quality protection measures. The efforts of the Commissioners as well as the staff have been recognized by the Triangle J Council of Governments in its regional programs and acknowledged as being 5-10 ears ahead of surrounding jurisdictions in water quality protection. Since 1979, the Board of County Commissioners, through its annual budget appropriations, s supported the efforts of'I the Planning Department in its initial role as staff to thefWater) Resources Task Force and in its continuing role in developing and implementing water qua) rt protection measures conslstent with Board policies . Appropriations for the department for N. planning activities alonle has increased from $105,580 in FY 1378-79 to $251 ,092 in .FY\ 1984- 5. Additional funding for erosion control activities related to :rater quality protection•�hcs ' lso been provided, increasing from $28,921 to $92,000 between FY 1978-79 and FY 1984-85. -''` I -... ....................w...`S;..,,. _.�..._...- •a'i•x-: .n;i::�;t-i.:::.:vrie+�..af.'.ra»a-s-'ayi.::r:_..-+--..r .. �_: ��...- The significance of Orange County 's efforts in the field of water quality protection is twofold. First, the Commissioners were not content to adopt a policy statement but desired that concrete steps be taken to implement the policy . Second, actions in the field of water protection statewide had been negligible. The Commissioners, through their actions, set the precedent for other counties and municipalities statewide, developing standards and practices which others have have copied or modelled. • Since the inception of the Task Force and subsequent policy adoption, the Board of Commissio have achieved the following: Incorporated the Task Force recommendations into the countywide Land Use Plan, adopting the same in September, 1981 . Amended the Land Use Plan in separate actions in 1984 and 1985, creating "water quality } critical areas" around existing/potential reservoir sites and achieving a higher protection level . Extended zoning coverage to a fifth Township in October, 1984, expanding water quality regulations to a third major watershed. Amended the Zoning Ordinance to include maximum impervious .surfaceratio and stream buffer requirements (1982) ; infiltration requirements, undisturbed area regulations, setback stand. for septic tanks and structures, and industrial/hazardous waste storage provisions (1984) ; PW-- II Protected Watershed District (1982) ; WOCA Water Quality Critical Area and PW-I Protected Watershed Industrial Districts(1984) . Amended Zoning Atlas to apply WOCA district and accompanying regulations to three watershed_ (198 +) Amended Erosion Control Ordinance in 1983 to provide stronger erosion control/stormwater management provisions in protected watersheds and appropriated $24,000 for additional personnel/equipment to administer. Adopted standard procedure (through Health Department) of verifying existence of back-up on-site wastewater disposal site in protected watersheds as part of initial site work. Initiated (through Soil Conservation Service) a program of technical and financial assistance for farmers who utilize "best management practices" in protected watersheds. Adopted a policy (through Orange Water and Sewer Authority initiative) of restricting water/sewer extensions into protected watersheds except in emergency situations . Policy further enforced through zoning/subdivision procedures . Commisioners, advisory board members and staff have served on the Triangle J Water Resource! Committees since 1982, providing technical assistance in regional water quality efforts. Testimony provided to N.C .Department of Natural Resources regarding initiatives to protect regional reservoirs of Falls of Meuse and Jordan Lakes . ions orts)have resultedCinnTownnof Carrboro preparing and adopting. water quality reg Durham City drafting ordinance provisions addressing water quality considerations . Mr. Marvin Collins Planning Director rf Orange County Planning Department 106 East Margaret Lane F�✓j H i 1 1 sorough , North Carolina 27278 :`�' (919) 732'-8181 Extension 346 i_:'._.. • r`_9 I ORANGE COTIM'Y BOARD OF OCHNISSIONFIZS Action Agenda ACTION ACEMA fl.TM -A11:7..;TRACT Item Tzo. • eetincj Date; FT:DRUAPY ?. 1986 Ramer: sTATLI OF MIN-run FK)USING CrOB 12RFOrCEM1- .I.' PRCKTIV• _ DF,PARTNENT: OWN EANAGER ilEAPIZ,K;: Yes X No _ Arrl'ACHP•IENT(S) I2701•24\TION COPTACT: •ANAGER'S OFFICE, X501 NO TELEPHONE NUMBER: Hillsborough - 732-8181 Chapel Hill - 968-4501 Nebane - 227-2031 Durham - 688-7331 PURPOSE: To review status of minimum housing code enforcement program. • NEED; On December 2, 1985 the Board reviewed the housing complain!;:s . reCeived since the July 1. 1984 effective date of the DirlifrOM housing. code. During the discussion which questioned the number of corvlaints (12) received: the Board requested staff to research/onalye the limited sum of housing complaint referrals fm other agencies. To ,.ascertair. whethex the nwber of referrals contributed to the low number of housing complaints. staff coni-acted human service agencies that supported adoption of the code. Comments received frOm these agencies reveal the lack of a data base on how many rental units are substandard and the fact that few tenants have been referred from the agencies and individuals which previously adMccated for the code's adoption. Another problem appears to be the lack of citizen education about the code. The general public and agencies are insufficiently educated about specific prOvisions of the code and the enforcellent procedure which relpires the lodging of complaints to trigger enforcei.ent action. IMPACT: The establishment and implementation of an outreach program shou3d increase the filing of housing complaints. :RECOTTPI,DAria014(E) : AuthoL-ize staff to investigate End report on the feasibility of using Section C surplus funds to mount an outreach programto increase citizen av:areness, of the remedies available to overcome subStandard condition . i 146 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda ACTION AGENDA ITEM ABSTRACT Item No. Ell— Meeting Date: FEBRUARY 3, 1986 SUBJECT: STATUS OF MINIMUM HOUSING CODE ENFORCEMENT PROGRAM DEPARTMENT: I MANAGER PUBLIC HEARING: Yes _X No ATTACHMENT(S) : INFORMATION CONTACT: MANAGER'S OFFICE, X501 NO TELEPHONE NUMBER: Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE: To review status of minimum housing code enforcement program. NEED: On December 2, 1985 the Board reviewed the housing complaints received since the July 1, 1984 effective date of the minimum houIsing code. During the discussion which questioned the number of complaints (12) received, the Board requested staff to research/analyze the limited sum of housing complaint referrals from other agencies. To ascertain whether the number of referrals contributed to the low's, number of housing complaints► staff contacted human service agencies that supported adoption of the code. Comments received from these agencies reveal the lack of a data base on how many rental units are substandard and the fact that few tenants have been referred from the agencies and individuals which previously advocated for the code's adoption. Another problem appears to be the lack of citizen education about the code. The general public and agencies are insufficiently educated about specific provisions of the code and the enforcement procedure which requires the lodging of complaints to trigger enforcement action. IMPACT: Thep, establishment and implementation of an outreach program should increase the filing of housing complaints. RECAMMENDATION(S) : Authorize staff to investigate and report on the feasibility of using Section 8 surplus funds to mount an outreach program to increase citizen awareness of the remedies available to overcome substandard conditions. ORANGE _COUNTY . • BOARD OF COMMISSIONERS . ACTION AGENDA {ACTION AGENDA ITEM ABSTRACT ITEM HUTA - VETTING L_TING DA TE February 3_,_1986 _ 4{4 SUBJECT: Budget Amendment for Furnishings--Old Courthouse fDEPAR T i'•1ENT: Finance. PUBLIC HEARING: _ YESy X.I,C� ATTACHMENT(S) : INF=OR;-iATION CONTACT: Bill Laws . Proposed Budget Amendment - PHONE NUMBERS: HILLSBOROUGH 73?--8181 HILLSBOROUGH 732-936 CHAPEL HILL - 967-9251 MEBA E 227-203 • _ DURHP_!1 - 688773311 • PURPOSE: Consideration of proposed' budget amendment for Old Courthouse furnishings. I - NEED: Renovation on the Old Courthouse is near completion. Whereas construction. contracts did not include furniture and fixtures and. there is a need for Court facilities to occupy the building, a budget amendment is necessary to allow such purchases.. . Items required include tables, chairs, Judge's ' bench, jury box and lighting fixtures. . • • IMPACT: The Old Courthouse Restoration fund will be increased by $20,000 (furniture - - $10,600; Judge's bench and jury box - $5,300; and lighting fixtures - $4,100) . This amount will be transfered from the County Capital Reserve Fund. (This amount isinot a portion of any previously approved contract.) . RECD.).;.' ENDA(IO';(S) : Approve motion to amend Old Courthouse Restoration Fund and County Capital Reserve Fund Project Ordinances. 1 15e ORANGE COUNTY PROPOSED 1985-86 BUDGET AND PROJECT ORDINANCE AMENDMENT The 1985-86 Budget and Project Ordinance on July 3, 1985, and subsequently amended, is hereby amended as follows: BEFORE AFTER AMENDMENT AMENDMENT AMENDMENT OLD COURTHOUSE RESTORATION Appropriation: Old Courthouse-- Furnishings 0 20,000 20,000 Source: Transfer from County Capital Reserve 0 20,000 20,000 COUNTY CAPITAL RESERVE Appropriation: Transfer to Old Courthouse Restoration 0 20,000 20,000 Source: Transfer from General Fund 275,000 20,000 29.5;000 To appropriate funds for--furnishing the Old Courthouse once restoration is completed. Approved this 3 day of February, 1986. it O R A N G E C O U N T Y 151 BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date : February 3 , 1986 Action A enda Item # F125 SUBJECT : NCDOT LOGO SIGN PROGRAM DEPARTMENT: PLANNING PUBLIC HEARING:_Yes X No ATTACHMENTS: Letter to CONTACT: Marvin Collins Board Chair from Bared Barker (TJCOG) of '12-9-85 ; TELEPHONE NUMBERS: Planning Director staff Hillsborough 732-8181 memorandum of 11-8-85 Chapel Hill 967-9251 Durham 688-7331 Mebane 227-2031 PURPOSE: To inform the Board of new regulations for the NCDOT LOGO sign program . NEED : The installation schedule for LOGO signs along Interstate 40 in Orange County is projected beyond 1992. Current policy is for NCDOT to pay for the cost of installation of such signs when installed in accordance with the NCDOT schedule . Businesses whose names appear on the LOGO signs then have 10 years within which to pay back the installation cost — at no interest . Given the extended installation schedule , NCDOT amended the sign program to permit the installation of LOGO signs ahead of its schedule . IMPACT: Businesses which qualify may pay upfront for the installation of the LOGO signs ahead of the State schedule . All businesses whose logos appear on the signs would split the installation and maintenance costs . A tlypical. intersection installation consisting of two panels and two directional signs accomodating up to six Logos would cost approximately $8 , 000 . The LOGO or traveler information signs may also be 'i used on all controlled—access highways , not just Interstates . The installation program is further intended for non—urban areas and will not be used within the limits of cities having a population of 25 ,000 or more . RECOMMENDATION : Authorize County staff to inform the businesses of the early installation option and terms 152 TRIANGLE J COUNCIL OF GOVERNMENTS 100 PARK DRIVE P.O. BOX 12276 RESEARCII TRIANGLE PARK. N.C. 27709 (919)549-0551 December 9, 19$5 Mr. Don Willhoit, Chairman Orang.e County Board of Commissioners 203 Lexington Road Chapel Hi11 , NC 27514 Dear Mr. IWillh . Under new regulations for the NC DOT LOGO sign program, businesses who qualify may pay upfront for the installation of signs to put them in place ahead of the State's schedule for doing so. All businesses whose logos appear on the signs would split the installation and maintenance costs. A 'typical intersection installation consisting of two panels and two directional signs; accommodating up to six logos would cost about $$,;000. These traveler information signs may now be used on all controlled-access highways, not just Interstates. The program is intended for non-urban areas and will not be used within the limits of cities with a population of 25,000 or more. If you halve an interest in having this program in your area and more information, please contact Ray Green or Anne Franklin ofourestaff. You may also call James M. Lynch, Manager, Traffic Engineering Branch, Division of Highways, NC Department of Transportation,. 733-3915 for details on how it' works. The TJCOG, Regional Transportation Committee and the Board of Delegates has been encouraging broad application of the program for sometime. We hope you will let us know if your jurisdiction helps to put the program in place. Sincerely, i ,—/_,-( / I I I Brad ey S. Barker Executive Director BSB:stf cc: Kennellth R. Thompson Marvin Collins I AILS • BENSON • 'BROADWAY ° CAR RBORO • CARY Y • CIIAII L IIIIL CLAY]ON • DURHAM • FOUR OA • 1L >C n Y•VA RINA • I IGOLOSTUN • HILLSBOROUGH • HOLLY SPRINGS • :INLl • KNICIIFDA1I MICRO • !MORRISVIL!LE • PINL LEVEL- • I'ITTSISORO • PRANCLION RALEIGH • ROi.I SV1LLE • SANFORD • SMITI!HELD • A'AKG FOREST • Si L�IA • SII ER CITY V END1LL • l: tC1ON CHATHAM COUNTY DURHAM COUNTY • JOHNSTON (UUti7Y Lif COUNTY • 0- 14- ORANGE. COUNTY • AAKF COUNTY !' ORANGE COUNTY PL ANNLNG DEPARTME HILLSBOROUGH NORTH CAROLINA :7278 Os3st9 a - .� s,ib CssD MEMORANDUM TO: CURRENT/COMPREHENSIVE PLANNING STAFF FROM :. MARVIN COLLINS ,PLANNING DIRECTOR DATE: NOVEMBER 8, 1985 SUBJECT: NCDOT LOGO SIGN PROGRAM On October 11 , TJCOG held an 1-40 Corridor workshop . A representative of NCDOT reviewed the status of the Logo Sign Program , the major points of which are as follows : 1: 1 . Program has been expanded to all fully controlled access highways not just interstates . • 2. Program will allow businesses which qualify to pay up front and obtain ahead of NCDOT installation schedule . S . Current policy is for NCDOT to pay up front and business pays back over 10 years at no interest . 4. Giant panels cost $2,500 each -- two are installed per interchange for each category of service . Directional panels cost $1 , 700 each — two are installed at each interchange exit per service category . 5 . Limitations on eligibility are: Gas stations -- within 1 mile of interchange Food/Lodging — within 3 miles of interchange Lodging — within 5 miles of interchange G . If existing panel is full and new business is closer than business whose logo is on sign , new business can "bump " ', or cause to have logo removed . Only exception to this is a business which is willing to pay up front — bonus is promise never to be "bumped" . 7 . Logo signs are not allowed in built—up urban areas ( 25 , 000 population or greater) even if business is willing to pay for . If a Logo sign is erected in a 15 - "rural" area and the designation is changed to "urban", the sign may remain . 8 . The logo program is not tied to the State billboard m progral �� . NCDOT encourages localities to " Link" their own bi llbolard regulations with the Logo program . NCDOT would like to know of the existence of local programs . They will not approve any billboards which run counter to Local programs . 9 . NCDOT will charge $1 , 000 per year for maintenance on logo signs . This is significantly Less than businesses are charged by billboard companies . Installation schedules for logo signs are as follows : 1 . I-95 Virginia to South Carolina — Complete (52 Interchanges) 2. I-85 North of Durham — Underway 3 . 1-40 West of SR 1995 to Raleigh — 1992 Should you have questions , Let me know. Detailed explanations would be better obtained from NCDOT in Raleigh . CC: County Manager ORANGE COUNTY 15 BOARD OF COMMISSIONERS ACTION Acs, ITEM FACT 4 ACTION AGENDA WING DATE: February 3, 1986 ITEM NC14 1 Subject: COUNTY WEEK _ I Department: County Manager's Office Public Hearing: Yes X No Attachment(s): Proclamation Information Contact: Recommended Activities BM Whitehead, Personnel Dir ext 515 List Hillsborough - 732-8181 Hillsborough - 732-9361 puR E: To proclaim February 23-28, 1986 as Orange County Government and ,endorse activities to be held throughout the wee Week NEED: Govern or James Martin has declared the week of February 23 through February 28, 1986 as County Government Week in North Carolina. Today, there are one hundred counties in North Carolina providing services to more than six million people. As the population has increased and service needs have undergone major changes, the role of county government has evolved to address those demands. Orange County is responsive to the needs of the citizenry. We recognize that the progress achieved and the challenges ahead, will continue to b'e met through a cooperative effort. Therefore, we propose to utilize "County Government Week" as an opportunity to recognize and express appreciation for the valuable contributions of volunteers in Orange County. Often, such persons do not think of themselves as Volunteers, but as citizens - citizens in the fullest sense: partners in the progress of Orange County government. Further, we will use this time to also inform citizens about the many services offered and the challenges facing our county government today. (SeelAttachment B - Recommended Activities List) 1 IMPACT: Recognition of Volunteers and enhancement of citizen knowledge and understanding of crusty government today. R►1DATION: Adopt) the Proclamation and endorse the planned program activities. wti : 15t REcommENDED Ac ivimS . School Related Activities: 4 To promote Metter understanding and awareness of County Government to the youth in our community, we propose the following: 1. Selected County officials will speak and/or present demonstrations to classrooms on specific topics of interest. 2. Request that local school children prepare drawings of types of services provided by the county. These will be on display in county buildings throughout the week. 3. Voluntary essay competitions for high school students. Each will be asked to write a one-page essay on the importance of Citizens being involved in county government. I Genera] Program: 1. Prepare and distribute a pamphlet on Orange County Government. The following items will be included: (a) Directory of County agencies and services. (b) Orange County Profile - date established; populations; number of registered voters; land area; county seat; other incorporated areas; location of County offices; public schools; public hospitals; health related facilities; public libraries; and points of interest. (c) Map noting location of County agencies. (d) Board of County Commissioners - names; photo; when they meet; and statement from the Chairman. (e) County Manager -- name; photo; description of responsibilities. The pamphlets will be available at reception desks throughout County offices, and ( distributed to local government classes, news media, Welcome Wagon organizations, Chambers of Commerce, and other community groups. 2. Publicize "Orange County Government Week" Through articles in area newspapers. 3. Host a special reception recognizing county volunteers and expressing appreciation for their valuable contributions. 1 PROCLAMfTJON 1 r WHEREAS, Governor James G. Martin has established a "County Government Week" in North Carolina and urged citizens across the state to learn more about county government's role in our lives and to be more involved as county citizens; and WH REAS Orange County government has served the citizens of the county since 1752 and we are responsible for a growing number of services which have direct impact on local citizens; and WHEREAS, the elected and appointed officials in county government take great pride in serving the citizens of the County and in being directly involved in shaping the future; and WHEREAS, inl°range County the volunteer spirit is still alive and well and the volunteers serve as our partners in progress; and WAS, through their volunteer involvement, citizens learn more about community needs and resources and serve as communications links to the entire community. NOW, AFORE, we the Board of Commissioners do hereby proclaim the week of February 23 through February 28, 1986, as Orange County Government Week, and reaffirm our support and appreciation of the valuable contributions of Volunteers in the County. And, further urge all citizens to become more familar with county government. This the 3rd day of February, 1986. By: Don Willhoit, Chairman Orange County Board of Commissioners • ORANGE 'COUNTY BOARD OF CO','1ISSIONERS • ACTION AGE'mDA ACTION AGENDA DA ITEM ABSTRACT ITEM NO. " • MEETING DATE -February, 3, 1986 156 SUBJECT: Request for appropriation to Halfway House - _if_.___ - _-_, DEPAPTIlE'T Manager. i'U3t_IC HEAP,it•,C: YES-- NO____________ • ..______ . . . ATTACHMENT(S) : Ih1FOR'-1ATIOit CONTACT: Manager's Office e 2-L e t t e r s Ext. 501 - PHONE NUMBERS: HIL LSBOROUGH - 73?--&18' HILLSBOROUGH 732-936 - - CHAPEL HILL - 967-925 ' MEB3ANE -- 227-203 ' DURHAM -- 688--733 PURPOSE: To consider a request from• OPC Mental Health to make an appropriation in the amount of $6,000 to cover: the deficit incurred by:the Halfway . :. . . House. • • HEED: The Halfway House has previously received a direct distribution from .the - ABC Board. However, for 1985-86,, the ABC-Board decided not to continue this direct funding of the Halfway House. As a result, the Halfway House has incurred a deficit of $6,000-. •IMPACT: The County recently agreed .to allow the ABC Board to reduce its distribution of profits .to the County for construction purposes. Also, the ABC Board is applying the additional 5C per bottle tax to construction. If we honor this requesit, it is not out of "new" money received by the County. This request musl,t be evaluated on its own -merits. :A budget amendment of $6,000 - will be required with the Commissioners' Contingency account as the recom- - mended source. . �II IMPACT: The Halfway House will continue to rely on the County to fund the amount previously supplied by the ABC Board until the construction plan of 'the ABC Board is completed. RECOMMENDATION(S): Approve the request. ,. ORANGE-PERSON-CHATHAM MENTAL HEALTH, MENTAL RETARDATION AND SUBSTANCE ABUSE AUTHORITY 93fal Telephone 919-929-0471 Area Office 333 McMasters Street Chapel Hill, North Carolina 27514 - i Area Director W. F. Baxter, Jr, December 19, 1985 Mr. Don Willhoit, Chairman Orange County Board of Commissioners Venable Hall 045A Universiti of North Carolina Chapel Hill, N. C. 27514 Dear Don: I am writing in accordance with the discussion which took place at 1 budget time regarding the ABC Board's denial of our request for continued funds for the Halfway House for Alcoholics. At my budget presentation I indicated I would approach the Commissioners again in January, 1986 for assistance: This denial is borne out in the attached copy of a letter from Mr. Benton Efland dated July 8, 1985. As a result. of this denial the Halfway House has had to cut back but will still experience a deficit in the current year of about $6,000 unless we obtain increased funding. You will recall that an additional five cents on the bottle of liquor tax passed last year, and Orange County elected to put those funds in the County Gene',ral Fund. If you would like for me and members of my staff, along with the Chair- man of the Halfway House Board, to attend a Commissioner's meeting to discuss this further, please let me know. Sincerely, difg William F. Baxter, Jr. Area Director, OPC-MHC cc: Dr. Emily Barrow-Clark Chairperson, Halfway House Board Dr. Tim Slaven, OPC-MHC Substance Abuse Coordinator WFB:pg Created Under The Provisions on N.C. General Statute 122-35.37 COUNTY OF ORANGE - ALCOHOLIC BEVERAGE CONTROL BOARD 122 HIGHWAY 70 EAST BOARD MEMBERS HILLSBOROUGH, NORTH CAROLINA 27278 C.U.MOORE (919) 732-3432 T..H.BACON.JR..Cna;,ma� MARY HOWES SHARLENE RLKEY.Vice Chatman MARY H ETHER�pGE M.BENTON EFUWD,General Manage July 8, 1985 Area Director W. F. Baxter, Jr. 333 McMasters Street Chapel Hill, N. C. 27514 Dear Mr. Baxter: The Orange County ABC Board wish to express thanks for your report and attendance at our meeting of June 24, 1985. Your request for funding has been discussed in detail, further funding for Orange-Person-Chatham MentalHealthahas been denied. As I stated in my letter of June 11, 1985 to you, the Board feels that O.P.C. funding should come from the Orange County Commissioners., as all profits of the ABC Board are placed in the Orange County general fund. If there are any further questions, please call. Thank you again. 49Sincerely, 4! 14/%;.."1/1.4(? ,7 107,11 M. Benton Efland General Manager MBE/wrd cc: ABC Board Members 160 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda FR; ACTION AGENDA ITEM ABSTRACT Item No. Meeting Date: FEBRUARY 3, 1986 SUBJECT: ADMINISTRATION OF DEVELOPMENT APPLICATIONS WITHIN THE JOINT PLANNING AREA DEPARTMENT: COUNTY MANAGER PUBLIC HEARING: Yes , X No ATTACHMENT(S) : INFORMATION CONTACT: MANAGER'S OFFICE, X501 CARRBORO RESOLUTION TELEPHONE (NUMBER: MAP Hillsborough - 732-8181 JP AGREEMENT & Chapel Hill - 968-4501 ADMINISTRATIVE PROCEDURES Mebane - 227-2031 Durham - 688-7331 PURPOSE: Administration of Development Applications within the Joint Planning Area. PURPOSE: To consider what position the Board may wish to take on pro- posals recently made by Carrboro and Chapel Hill. NEED: Dialogue with the Board of Commissioners has been requested on proposals which relate to the Joint Planning Agreement and Addendum 1 Administrative Procedures, approved August 6, 1984 by the County and October 8, 1984 by Chapel Hill. Each town propo- sal, if adopted, would add to or modify certain provisions of the agreement and/or procedures. Chapel Hill, 1. joint Planning Board (composed of four members of the Chapel Hill Planning Board and four from the Orange County Planning ,Board) to streamline application review. 2. Bating and Review Responsibility for Development Applica- tions--have applications for development in the Transition ;Areas begin with the respective town with town staff to be responsible for compiling the Town and County staff report and presenting same before the joint planning board and at public hearing; applications within the rural buffer to begin with the County and presentation by County staff to a joint planning board and at public hearing. Carrboro Resolution January 28, 1986 I I ' 161 3. (Annexations--establish a mechanism to ensure that each town- -Carrboro and Chapel Hill--may extend its corporate boundaries (only) into those areas on its side of the line (separating the Chapel Hill and Carrboro sides of the joint planning area located within the ten and twenty year transi- tion zones. 4. II 1c ation of Boundary Line-to be mutually agreed upon by all three boards (previously Carrboro had called for a line extending from the present boundary--north along the rail- road tracks--and to run north of Eubanks Road, but that the Chapel Hill High School site and the area surrounding the landfill be included within Chapel Hill's jurisdiction) . RECONIDATION(S) • As the Board decides. 1s The following resolution was introduced by Alderman and duly seconded by Alderman A RESOLUTION REGARDING JOINT PLANNING WHEREAS. the Carrboro Board of Aldermen has previously expressed its commitment to the joint planning process; and WHEREAS. the Chapel Hill Town Council has recently requested the Orange County Board of Commissioners to extend Chapel Hill's extraterritorial planning jurisdiction; and WHEREAS, it is important that any decisions relating to the planning jurisdictions and powers of Carrboro and Chapel Hill be reached by mutual agreement of the two towns and Orange County; NOW. THEREFORE. THE BOARD OF ALDERMEN OF THE TOWN OF CARRBORO RESOLVES: Section 1. The Board reaffirms its commitment to the joint planning process. Section 2. The Board requests that any action taken by Orange County Board of Commissioners regarding the expansion of extraterritorial planning jurisdictions recog- nize the Town of Carrboro's legitimate interest in planning for and controlling development within areas surrounding Carrborollto the same extent that Chapel Hill is authorized to plan for and control development within areas outside its corporate boundaries. Section 3. The Board further requests that any process or program agreed to by the Board of Commissioners regarding control of the area now known as the "joint planning area" establish a mechanism to ensure that each town-Carrboro and Chapel Hill--may only extend its corporate boundaries into those areas on its side of the line that is mutually agreed upon by all three boards to divide the joint planning area into the respective areas of influence of the two towns. Section 4. This resolution shall become effective upon adoption. 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WI TNESSETH: In consideration of the public benefits expected to flow from the cooperative efforts of the Governmental Units as the result of the establishment of coordinated and comprehensive planning within their respectivel, areas of public concern, the parties of this Agreement hereby- mutually agree as follows: ARTICLE 1. PURPOSE, DEFINITIOlwS, EFFECTIVE DATE Section 1.1 Purpose of the Agreement. The purpose of this agreement is to establish a method of coordinated and comprehensive planning in the Orange County Chapel Hill - Carrboro Joint Planning Area, as defined herein. Section 2. Definition of Joint Planning Area. A. The term "joint planning area" as used in this agreement refers to that area lying outside the extraterritorial planning jurisdictions of Carrboro and Chapel Hill but within the joint planning `boundary designated on the map attached to this agreement as Exhibit A and incorporated herein. The term also refers to the area shown on modifications of Exhibit A if the joint planning area boundary is amended. B. Exhibit A shows a line running from north to south that divides the joint planning area into a western segment, where Carrboro's interests are paramount, and an eastern segment, where Chapel Hill's interests are paramount. These two areas are referred to throughout the remainders' of this agreement as the Carrboro Side and the Chapel Hill Side, respectively. C. The terms "ten-year transition zone" and "twenty-year transition zone" refer to those areas so designated on Exhibit A and as the same may be amended. ii ee • F ' 1 V 2 of 9 8/6/S4 Section 1.3 Effective Date and Duration. A. This agreement shall become effective on the effective date of an Orange County ordinance adopting it and after it is approved by one or both of the towns. B. This agreement shall remain in onnect until terminated and agreement or by withdrawal of Orang eCounty Carrboro. A party may not withdraw until it holds a public hearing on. the proposed withdrawal followed by written notice to the other parties within thirty days of the public hearing. The withdrawal shall be effective one year fallowing receipt by the other parties of the written notice. If either Chapel Hill or Carrboro withdraw, this agreement shall remain in effect until terminated 'mutually or by the withdrawal of either• of the remaining parties. : • ARTICLE 2. ADOPTION, ADMINNI TION, AND AMMENDMENT OF STANDARES • Section 2.1 Standards Within The Joint Planning Area.. A. Upon the effective date of this ordinance, the Orange County land use plan, zoning ordinance ( including zoning "atlas") and subdivision ordinance that are in effect at that time shall remain in " effect in the entire joint planning area until amended as herein described. B. After the effective date of this ordinance Orange County, Chapel Hill and Carrboro shall immediately and cooperatively develop a land use plan and zoning map to be applicable in the ten and twenty year transition zones shown on Exhibit A. C. Upon completion of the land use plan and zoning map described in subsection B herein. Orange County shall adopt, on . the Carrboro Side of the joint planning area located within the ten and twenty year transition zones, that portion of the land use plan, zoning map and the development standards of the Carrboro land use ordinance which shall be applicable to the Carrboro Side. D. Upon completion of the land use plan and zoning map described in subsection B herein, Orange County shall adopt, on the Chapel Hill Side of the joint planning area located, within the ten and twenty year transition zones, that portion of the land use plan, zoning map and the development standards of the Chapel Hill development ordinance which shall be applicable to the Chapel Hill Side. Section 2.2 Permit Administration Within the Joint Planning Area. A. Orange County shall perform all functions related to the administration of the ordinances referenced in Sections 2.1A, 2.IB, 2.1C, and 2.1D. i • • 3of9 16/6184 B. Under the ordinances referenced in Section 2.1, a publi, hearing must be held before the Orange County Board of Commissioners o= the Orange', County Board of Adjustment may issue a development permit ( : special use permit, conditional use permit, or subdivision preliminar - plat approval upon amendment to the Orange County Subdivisio Regulations providing therefore). When an application for a developmen permit related to land located within the ten and twenty year transitio zones shown on Exhibit A is filed, the members of the corresponding tow board, board of aldermen, counsel or board of adjustment shall b= notified in I advance of such public hearing to attend and participate i this hearing. The "corresponding town board" shall mean a Carrbor, board If the land is located on the Carrboro Side, and a Chapel MI board if the land -is lgated on the Chapel Hill Side. - A quorum of eac board, as defined in the respective county and town land use ordinance • and as otherwise prescribed by law, shall be in attendance at any sue public.-hearing in order for the hearing to occur. Every effort shall b made -to schedule such hearings not more than four times per year. C. In the case of development proposals located within the tc and twenty year transition zones, shown on Exhibit A, the county boar. before which the development application is pending may not vote to issu; or deny the permit until it has received the written recommendations o - the corresponding town board, or until the expiration of thirty days aftc the joint hearing, whichever occurs first D. In the case of development proposals located within the to and twenty year transition zones, shown on Exhibit A, the county boar , may not issue a development permit if the corresponding town boar recommends denial. In such a case, the recommendations of the tow board shall include proposed findings or reasons justifying the denial and these findings or reasons shall be incorporated into the count board's decision. E. In the case of development proposals located within -the tc and twenty year transition zones, shown on Exhibit A, if the applicabi town board recommends issuance of the permit subject to conditions, thos- conditions must be included in any permit issued by the county boar. unless the applicant has modified the application to comply with th- proposed conditions. F. Whenever the county receives an application for - development permit relating to land located within the ten and twent, year transition zones shown on Exhibit A of the joint planning area t shall forward a copy of the application and plans to the applicable tow planning department. In processing an application under this section, th- county planning staff shill cooperate with and consider th - recommendations of the town planning staff. - Section 2.311, Inspection of Compliance With Development Permits. 4 of 9 8/6/84 - l Within all of the joint planning area, Orange County shall be g 'e responsible for making the necessary on-site inspections n ui ensure and the the e do x developer complies with the app licable ordinance r the county. All. other terms and conditions of any permit issued by enforcement efforts shall be initiated by Orange County. Section 2.4 Land Use Plan, Text and Map Amendments. f the A. Proposed amendments to the land 2Use plan land applicable ordinances referenced in subsections 2.1A, 2.1B, to the joint planning area shall be referred to the n beforOe begxng aacted Planning Board for its comments and recommendations upon by the Orange County Board of.Com is io the tenn� d such tw twenty year is to the land use regulations applicable cooperatively the tweet to r agreement zones shall be not becomeeeffectivntilappr approved by the parties to agreement this agreement. B. Proposed amendments to the text of this agreement as welt as the joint planning area boundary, the jurisdictional boundary between the Carrboro Side and the Chapel Hill Side, and the land classification districts shown on Exhibit A (the also and betreferred to the Orange County rural buffer zones, etc.) shall Planning Board for its comments me effecti a until approve d by the parties such amendments shall not become to this .agreement. Section 2.5 Courtesy Review in the Rural Buffer Zones of the Joint ! Planning Area and in the Extraterritorial Zoning Jurisdiction of the Towns. A. Whenever the county receives an application for a . development permit relating to land located within the rural buffer zones of of the joint planning area shown on planning department when the application and plans to the Car land is on the Carrboro side and Hx 1 Chapel Hill by when the land is on the Chapel secctio artment. • In processing an application under this app oon,, planning dpP the county planning n staff shall cooperate and consider 'the recommendations of the applicable town planning staff. B. The county board beforen e development application is pending may not vote to issue deny town planning until it has received the recommendations of the applicable nning .staff or until the applicable town planning staff has expiration of thirty days after the app p g received the application, whichever 'occurs first. C. Whenever either of the toreceives w th n its aplication for a development permit relating to land located planning jurisdiction it shall forward a copy of the application and plans to the county planning department for a "courtesy" review by the 5 of 9 6 8 8:6/84 county planning department. In processing an application under this section, the town planning staff shall cooperate and consider the recommendations of the county planning staff. D. The town board before which the development application is pending may not vote to issue or deny the permit until it has received the recommendations of the county planning staff, or until the expiration. of thirty days after the county planning staff has received the application, whichever occurs first. • 6 of 9 10/6/84 164 ADDENDUM 1 A17. HINISTRA E PROCEDUR ,S FOR JOINT PLANNING AG?.Ed. BNT IMPLE:1EI1TATIO A. All apnlicati.ons involving land development activities including rezoning requostn, land use plan amendments, special use permits, planned developments, ordinance amendments, variance requests, etc will be submitted to the Orange County Planning Department. S. Copies of each application will be submitted to the respective Town for staff review in accordance with established application requirements and review schedules in the jurisdiction. Orange County will establish review schedules which accomodate other review schedules. C. Tne Orange County Planning Staff will meet with the staff of the appropriate jurisdiction for the purpose of reviewing the application and preparing, a "joint" staff report on the request. The joint staff report shall include the report of the County or Town Manager at the Manager's request. The joint staff report shall also be prepared on the basis of the applicable Town's development ordinance which, in the case of Chapel Hill, includes both zoning and subdivision regulations, as well as, by reference, the Design Manual and the Standard Engineering Specifications. In the case of . Carrboro, the development ordinance is the Land Use Ordinance of that municipality, including all appendices related thereto. In preparing the joint staff report, the Orange County Planning Staff and the staff of the appropriate jurisdiction shall provide recommendations which are uniform and consistent to the end that contradictory and/or inconsistent conditions of approval are avoided. D. Orange County will assure the responsibility for notification of surrounding property owners, posting the property and +advertising the request in accordance with State law and ordinance requirements. B. The respective Town staffs will be responsible for distributing board agendas and presenting the "joint" report to the appropriate Town boards. F. When appropriate, the Planning Board of the respective jurisdictions shall review the application and prepare a recommendation for presentation at the public hearing. G. Orange County will assume responsibility for preparation of and distribution of public hearing agendas to the appropriate County board(s) and the appropriate Town board(s) . B. Quarterly public hearings will be held on the second Tuesday of each month during the months of December, larch, June and September at the Chapel Hill High School Auditorium or at a site mutually agreed upon should that facility not be 7 of 10/8/84 f o 4. 71 available. Public hearings will be held at 7:30 p.m. And will be attended by the appropriate County board(s) and the appropriate Town board(s) . I. Following the public hearing, the appropriate Town board will take action on the request, considering all the evidence properly before the board. The Town staff will be responsible for the preparation and distribution of agenda materials to the appropriate Town boards. J. When appropriate, the Orange County Planning Board will meet following ', the hearing for the purpose of making a recommendation on the request. The Orange County Planning Staff will be responsible for the preparation and distribution of \agenda materials. In making its recommendation, the Planning Board will consider the evidence presentedl at the public hearing, the joint staff report and the recommendation of the Town. K. Orange County will prepare and distribute the agenda for the appropriate County board, including the joint staff report, the minute: of the public hearing, the recommendations of the respective Planning Boards, when appropriate, and the decision of the appropriate Town board. L. The Board of Commissioners will meet to consider the evidence and recommendations for the purpose of making a decision on the application. M. An application is approved upon favorable recommendation of the Town board and the approval of the Board of County Com.rissionerw. If the applicable Town board reco=eds issuance of the permit subject to conditions, those conditions must be included I in any permit issued by the County unless the applicant) has modified the application to comply with the proposed conditions. If the Board of County Commissioners recommends conditions other than those recommended by the applicable Town board, those conditions must be included in any permit issued by the County board unless the applicant has modified the application to comply with the proposed conditions. If conditions are recommended and/or approved by a Town board which would be inconsistent with conditions being considered by the Board of County Commiesioners, no permit shall be issued until such time as a conference committee composed of one (1) or more members of each board shall meet to resolve such inconsistent conditions. An inconsistent condition shall me I n a condition recommended by one board which, if approved, would result in a design or engineering standard, dimensional requirement, typo or location of site improvement, or other similar provision which cannot be implemented or provided due to another condition recommended or aR proved. 8 of 9 171 10/8/84. ADDENDUM 2 ENFORCEMENT A. Orange County will be responsible for the issuance of all permits, building and otherwise, for an approved application. Orange County will forward a copy of permits issued as well as the approved site plan to the Town on whose side the development is located. B. Orange County will also be responsible for inspecting each site to ensure compliance with applicable regulations and any other conditions attached to the approval . C. Orange County will secure the help of the Town staff when appropriate or secure additional staff or consultants for the purpose of administering the provisions of the agreement and any development standards adopted pursuant thereto. The fee schedule for administration of development requests will be adjusted where necessary to compensate the Towns for the use of Town staff. Whether or not Town staff are available, the County is responsible for administering the pro- visions of this agreement and development standards adopted thereto. D. The Town staff may enter development sites and properties under consideration for development in the Joint Planning Agreement for the purpose of making in- spections and collecting data for site evaluations. This includes sites proposed for development as well as those with approved development plans. Revised 9/27/84 wm.AMW . blank Form: A-Z3 BOARD OF COMMISSIONERS ACTION AGENDA ACTION AGENDA ITEM ABSTRACT ITEM NO. j MEETING DATE February 3, 1986 SUBJECT: Faixview Comity Park Developuiant DEPART'3IT: Recreation and Parks PUBLIC HEARING: YES X NO ATTACIELMENT(S) : I INFORMATION CONTACT: Mary Anne Black (1) Request for Proposal (RFP) PHONE NUMBERS: HILLSBOROUGH - 732-8181 (2) Bid Tabulations HILLSBOROUGH - 732-9361 (3) RFP vendor List CHAPEL HILL - 967-9251 MEBANE - 227-2031 Ext, 291 DURHAM - 688-7331 PURPOSE: To consider 'awarding contract to L. E. Wooten and Company for engineering services in the development of Fairview Community Park. • I NEED: Engineering services are needed to write construction specifications P and supervise construction of park development to ensure adherance to federal regulations. Proposals were received on Friday, January 17, 1986 and--reviewed/evaluated by a Selection Team comprised of the Directors of Recreation and Parks, Housing and Community Development, and Purchasing. A tabulation of the costs by firms submitting proposals is provided. Award of contract to qualified firm as determined by information provided in IMBACT_: submitted proposals and evaluated by Selection Team is consistant with CDBG procedures/federal regulations. Funds are available/remaining in CDBG accounts and N. C. General Fund Appropriation 1 accounts. RECOEIDATION(S) : Recommend awarding of contract to selected firm. 1 7 `� N c (Orange (hpuntu &creattan and Parka Department ° ' , 300 West Tryon Street rJ R AAr`-+. -4T'm'' HILLSBOROUGH,N.C.27278 ' Life.Beirlit. MEMORANDUM I TO: Whom It May Concern FROM: The County of Orange DATE: January 2, 1986 ENCL: Request for Proposal RE: Invitation to Submit a Proposal; notification of Orange County, North Carolina is seeking proposals for qualified engineering services for the development of a community park to be located on approximately 40 acres near Hillsborough, North Carolina. Attached please find our Request for Proposal which outlines the scope of work to be,performed- Proposals will be received in the Office of the Director of Recreation and Parks at 300 West Tryon Street, Hillsborough, North Carolina until 31:00 pm on Friday, January 17 , 1986. A Responder's 'Conference is scheduled for 3:30 pm, Friday, January 10, 1986 in the Orange County Department on Aging Conference Room (located across the hall from the Orange County Purchasing Department), 300 W. Tryon Street, Hillsborough, North Carolina. You are invited to attend this conference to ask questions about the Request for Proposal. All questions will be addressed at this time. Following an evaluation of all proposals, the County will select the individual/firm judged to be the best qualified to perform the work. Successful bidder, if any, will be notified on January 22, 1986. Should you desire a site inspection regarding this request, please contact M. A. Black, Director, Orange County Recreation and Parks Department at 1(919) 732-9361. MAB/pbl CC: Albert Kittrell, Assistant County Manager Robert W. Dunham, Director, Housing and Community Development Pam Jones, Director, Purchasing Hillsborough, 732-9361 • Durham, 688-7333 • Chapel Hill, 968-4501 • Mebane, 227-2032 • . 174 REQUEST FOR PROPOSAL I. INTRODOCTMON The Orange County Department of Recreation and Parks is seeking a roposal for engineering services for the federally-funded development of a 41,45 acre park, located near Hillsborough, North Carolina. The services snould result in development plans, drawings, and specifications to be used in specification writing for future construction. Services will also include direct supervision of this construction, expected to be completed by May 1987. A Master Site Plan, devised in September 1983, will be used as the basis of the development plan. This Master Plan is available for viewing in the office of the Director of Recreation and Parks, 300 W. Tryon Street, Hillsborough, INorth Carolina. Major components to be developed include one softball field(lighted), one combination soccer/football field, one picnic shelter, a picnic area, fitness trail, restroom facility, parking area(s), access roads, tot-lot/play area, and walkways. A portion of the 41.45 tract was previously utilized as a sanitary landfill. Surface debriswas removed and rough grading was accomplished in March 1984. II. SCOPE OF KORN Generally, the engineering services required are as follows: - Preparation of cost estimates for proposed construction, and priority scheduling of development in order to (a) phase construction to conform to budget constraints, and (b) expedite development in a timely fashion. - Revision of the "Neighborhood Park Scheme" map contained in the Master Site Plan, showing revisions of facility and access road locations. - Preparation of all North Carolina Department of Transportation forms required for approval of access roads from state-maintained roads. - Preparation of construction plans and specifications for the construction of all improvements_ These should include all appropriate measures for erosion control. - Preparation Of a topographic map showing existing contours of the 41.45 acre tract. - Soil analysis of previous landfill site, utilizing soil borings techniques to determine soil conditions with recommendations concerning reclamation procedures to render area ready for future ballfield facility development. -- As-built drawings showing location of all constructed facilities, utility lines, access roads, easements, etc. - Agreement tolserve as "engineer of record" for the complete project, including bid process phase, construction phase, and site clean-up phase. - Conduct a preconstruction conference_ 17t - Inspection of construction on a regular basis to insure adherence to specifications. III. COMPENSATION The cost of completing the outlined scope of work is to be quoted in the proposal. The', cost of supervising the actual construction is to be quoted as a separate amount, in the form of an "hourly, not-to-exceed" figure. These costs will be an important factor in the selection process. IV. QUAL1FICATION4 A statement ofllqualifications for carrying out this work must be included in the proposal, particularly experience in park design/development, resumes of keylpersonnel, capacity of firm to handle scope of work, and appropriate references. These qualifications will be an important factor in the selection process. V. RESPONSE Proposals will be received in the office of the Director of Recreation and Parks at 300 West Tryon Street, Hillsborough, North Carolina 27278, until 3:00 pm, January 17, 1986. Please submit three (3) copies of your proposal. II II 171 FAIRVIEW COMMUNITY PARK RFP Bid Tabulations 1. L. E. Wooten & Company $ 26,460 2. Floyd Browne Associates $ 29,869 3. CHR Associates $ 47,195 4. Peirson & Whitman, Inc. $ 97,375 II 17i Request For Proposal Pairview Community Park Vendor's List 1. Finkbeiner, Pettis & Strout, Limited 13. Comquest, Inc. 2. Minier, Diehl & Phillips 14. H. R. Associates, Inc, 3. Alley, Williams, Carmen & King, Inc. 15. Hakan/Corley & associates 4. Miller Associates 16. John R. MCAdams Company, Inc. 5. Moore, Gardner & Associates, Inc. 17. Knot & Roberts, PA 6. Bob L. Moore & Associates 18. Morgan & Associates 7. Moore, Gardner & Associates, Inc. 19. Fred J. Davis, Jr., Inc. 8. Phillip Post & Associates, Inc. 20. John A. Edwards & Co. 9. Eastern Engineering & Testing 21. L. E. Wooten & Co. 10. Ballentine Associates, PA 22. Lanning Tate & Associates 11. CHR Associates 23. Olsen Associates, Inc. 12. Triangle Engineering, & Survey, Inc. 24. Peirson & Whitman, Inc, 25, Pridgen Consultants, Inc. II II PROCLAMATION WHEREAS, Governor James G. Martin has established a "County Government Week" in North Carolina and urged citizens across the state to learn more about county government's role in our lives and to be more involved as county citizens; and WHEREAS Orange County government has served the citizens of the county since 1752 and we are responsible for a growing number of services which have direct impact on local citizens; and WHEREAS/ the elected and appointed officials in county government take great pride in serving the citizens of the County and in being directly involved in shaping the future; and WHEREAS, in Orange County the volunteer spirit is still alive and well and the volunteers serve as our partners in progress; and WHEREAS, through their volunteer involvement, citizens learn more about community needs and resources and serve as communications links to the entire community. NOW. THEREFORE/ we the Board of Commissioners- do hereby proclaim the week of February 23 through February 28, 1986, as Orange County Government Week, and reaffirm our support and appreciation of the valuable contributions of Volunteers in th;e County. And, further urge all citizens to become more fanilar with county government. This the 3rd day of February, 1986. By_ )1 / Don Willhoit, Chairman Orange County: Board of Commissioners I - NOTICE TO PROCEED TO D.W. WARD CONSTRUCTION COMPANY PO Box 151571 Durham, NC 27704 PROJECT/CONTRACT Orange CountylNew Courthouse-Elevator Addition You are hereby notified to commence WORK in accordance with the Agreement dated 12-17 , 11198 y on or before February 10, 1986, and you are to complete tte WORK within 215 consecutive calendar days thereafter. The date of completion of all WORK is therefore September 12 ,19986. You are required to return an acknowledged copy of this Notice to the Owner. Dated this 3rd day of February ,1986. OWNER: COUNTY OF ORANGE BY: 1 V' ` ?2il4i " DonlWillhoit, Board Chairman RECEIPT OF THIS NOTICE IS HEREBY ACKNOWLEDGED this day of , 1986. BY: TITLE: 0025-1/1 C 0 PY • SECTION 0021 FORM OF CONSTRUCTION CONTRACT (ALL PRIME CONTRACTS) THIS AGREEMENT, made the 17th day of .December in the year of 19• ,. by and between D.W. Ward Cdstructian Company/ Inc. hereinafter called the Party of.the First Part and the Orange County Board of �y �S 9 Commissioners; through t.le Oranr.e Cuunty Manager's office. hereinafter called the Party of the Second Part. WITNESS: • That the Party of the First Part and the Party of the Second Part for the consideration herein named agree as follows: L Scope of Work: The Party of the First Part shall furnish and de- . liver all of the materials, and perform all of the work in the manner and form as provided by the following enumerated plans, specifications and. documents, which are attached hereto and made a part thereof an if fully • • contained herein: Advertisement, Lntructiona to Bidders, General Con- ditions, Supplementary General Conditions, Specifications, Accepted Proposal. Contract. Performance Bond, Payment Bond..Power of Attorney, Workmen's Compensation, Public Liability.Property Damage and Builder's Risk Insurance Certificates, A$ -of.--Attorney-Generall, Certificate by the Office,of State Budget and Management, and Drawings, entitled: ORANGE COUNTY NEW COURTHOUSE-ELEVATOR ADDITION • Consisting of the following sheets CC*iSIRUCTION DRAWINGS 5 revised 1121 8 Dated: October 10r 198 / � Ind' the following addenda: • Addendum NI . Dated.11-2 Addendum No Dated Addendum No. Dated Addendum Na -- Dated. Addendum No..-Dated Addendum No. . _Dated _ Addendum val. - Dated Addendum No. Dated • 2. That the Party of the First Part shall commence work to be per- formed under this Agreement on a date to be specified in a written order of the Party of the Second Part and shall fully complete all work hereunder within rs„ro hundred_ fifteen 0215) consecutive calendar days from.said date. For each day in excess thereof, liquidated damages shall be as stated in Supplementary General Conditions, The Party of the',First Part, as one of the considerations for the awarding of , C 0 PY , this Contract, has furnished to the Party of the Second Part a construe.. tion schedule setting forth planned progress of the building broken down by the various divisions or part of the work and by calendar days. In the event that the progress of the work is not maintained on schedule by the Party of the First Part, or in the event the work is not completed within the time .above specified, the Party of the Second Part may upon fifteen (15) days notice, sent by Registered Mail, to the Party of the First Part and his Surety, declare this Contract in default, and, thereupon, such Surety shall promptly take over the said work and complete the performance of this Contract in the manner and within the time above specified, and all funds due or to become due to the Party of the First Part shall be paid to the Surety. In the event the Surety shall fail to take over the work to be done under this Contract within fifteen (15) days after being so notified and notify the Party of the Second Part in writing, ent by Registered that he is taking the same over and stating tht he will dil p Mail, and complete the same, the Party of the Second Part shall have the right to let the work remaining to be done to some other Contractor, either by public letting or negotiation, and thereupon the P the Contractor, and the Surety on his Bond shall for�thwitthtpaFirst he Party of the Second Part all increase in cost or loss and damage which it may sustain on account of such default on the part of the Party of the First Part.. , 3. The Party of the.Second Part hereby agrees to pay to the Party of the First Part for the faithful performance of this Agreement, subject to additions and deductions as provided in the specifications or proposal, in lawful money of the United States as follows: eighty four thousand four hundred dollars and NO/lO0 Summary of Contract Award: Elevator Addition — Orange County New Courthouse II 4. On or before the 20th day of each calendar month, the Party of the Second Part shall make payments to the Party of.the First Part on the basis of a duly certified and approved estimate of work performed during the preceding calendar month by the First Party, less five per1ent (5%) of the amount of such estimate which is to be retained by the Second Party until all work has been performed strictly in accordance with this Agree- ment and until such work has been accepted by the Second Party. The Second Party may elect to waive retainage requirements after 50'7 of the work has been satisfactorily completed on schedule as referred to in Article 30 ofi the General Conditions. 5. Upon submission by the First Party of evidence satisfactory to the Second Party that all payrolls, material bills and other costs incurred by the First Party in connection with the construction of the work has been paid in full, 1 final payment on account of this Agreement shall be made within thirty (30) days after the completion by the First Party of all work covered by this Agreement and the acceptance of such work by the Second Party. 1 6. It is further mutually agreed between the at any time after the execution of this Agreement and the Sur tyhBond hereto attached for its faithful performance, the Second Party shall deem the Surety. or Sureties upon such Bond to be unsatisfactory, reason, such Bond ceases to be adequate to cover the or if, for any work, the First Party shall, at its expense, within five (5) after the receipt of notice from the Second Party so to do, furnish an additional Bond or Bonds in such form and amount, and with such Surety or Sureties as shall be satisfactory to the Second Party. In such event no further pay_ 1 • c 0 py meat to the First Party shall be deemed to be due under this Agreement until such new or additional security for the faithful performance of the work shall be furnished in manner and form satisfactory to the Second Party. IN WITNESS WHEREOF, Agreement the Parties hereto have executed this on the day and date first above written in counterparts, each of which shall without proof or accounting for other counterparts, be deemed an original Contract, Witness: I n d Construction CO " Inc II_ Cant 7:"Triaile.yi, COrpoitate/blinie)- - By: (Proprietorahip or Partnership) 61' W.' r,iard, Preei7dent Attest: (Corporation) Title: D.' (Owner, Partner, or Corp. Pre . By: Ai or Vice Pres. only) Title: Kenneth A. Ward, S'ecretary (Corp. Sec. or Asol.&c. only) • (CORPORATE SEAL) Orange County Board of Comkissioners Witness: / .By: Title: r • • • North Carolina • Department of Human Resources Division of Social Services Long Term Care • 'Grant Application • Contact Person: Ms! Ann Gent Title: Social Worker II Agency::Orange County Dept. Social Services Telephoner 732-9361 ' I Address: 300 W. Tryon Street County: Orange . City: Hillsborough Zip Code: 27278 "Budget Summary Check Functions Agencies to Receive Amount Staffing for Services to LTC Screening Grant Funds Screening and LTC Clients Program Admin- . Case Management istration 1.Orange County Dept. '$25,000 $22,000 I 0 3 0 Social Services 2 3. 4. f J 5. Total $25,600 —$22,000 0 $3,000 This application has been endorsed by the Board of Commissioners and is being submitted for the purpose of implementing a Long Term Care Screening Program under the provisions of HB 405. The Board of Commissioners understands it is a local responsibility to continue the screening program after the start-up grantperiod is over. _ �.. , . . / I / /. Chairman, Board of County Commissioners Date Application Narrative I. The OrangeCounty Department- of Social Services is the lead agency for the Long Term Care Screening Program. II. The populations to be served are: • Base Populations: " (I) Elderly or disabled adults who apply for admission to a skilled nursing facility and whose care is to-be paid for my Medicaid. Number of clients screened . . . (1st grant-period) 25 . Estimated number of clients . . (2nd grant period) 30 (2) Elderly or disabled adults who apply for admission to an intermediate care facility and whose care is to be paid for by Medicaid. Number of clients screened . . . (1st. grant period) 16 Estimated number of clients . . (2nd grant period) 20 (3) Elderly or disabled adults who are in a private pay status and request screening on a voluntary, fee basis. Number of clients screened . . . (1st grant period) 2 Estimated number of clients . . (2nd grant period) 3 Optional Populations: (1) Elderly or disabled adults applying for admission to a "skilled nursing facility" or an "intermediate care facility" and who are likely to become eligible for Medicaid within six months on entering the facility. Number of clients screened . . . (1st grant period) 6 Estimated number of clients . . (2nd grant period) 6 (2) Elderly or disabled adults applying for admission to a domiciliary home and whose care is to be paid for with State/County Special Assistance for Adults. Number of clients served . . . . (1st grant period) 1 Estimated number of clients . . (2nd grant period) 5 (3) Aging (60 and over) end disabled adults applying for other long term care services supported by any funding source such as Titles XIX.and XX of the Social Security Act, Title 111 of the Older Americans Act, _ the Stlate In-Home Fund, the State Adult Day Care Fund, or the State • Appropriation for Homemaker-Home Health Aid Projects . Number of clients served . . . . (1st grant period) 0 Estimated number of clients . . (2nd grant period) 10 Implementation of Program The 'Social Worker, was hired February 25, 190. She made contacts with area agencies inviting, them to participate in. the Long Term Care Screening Program. Provider agreements were obtained with the following agencies: • Orange County Department of Social Services for Case management, screening, • chore, DME, Mobility aides, telephone alert. respite care- noninstiitutional • Home Health (Agency of Chapel Hill - Screening, DME, Aide, medical supplies, nursing OT, PT, ST Med Visit (Home Health Agency) - Screening, DME, Aide, medical supplies, • nursing OT, PT, ST . Medical Personnel Pool (Home Health Agency) - Screening, DME, Aide, medical • supplies, nursing OT,PT,ST • Agreements were procured with three home health agencies to give clients the freedom of choicelof providers. Professional Health Care Registry Respite Care - noninstitutional Meals on Whelels Meals Orange Congregations in Mission Meals Hillhaven Convalescent Center - Respite Care - institutional Other resources utilized are area churches, the Department of Aging (used for construction of mobility aides, minor home repair, Senior Center) hospice and telephone alert. Medical supplies and DME are purchased through area dealers and the least expensive company is utilized. Local stores are also used as a resource for DME lie. Hechinger has grab bars and hand held showers at a lower cost than the medical supply companies. Referral System The majority of our referrals have come from Home Health Agencies. Other referrals have been received from family members, friends, the Department of Aging, Orange Congregations in Mission, physicians, hospital social workers and Department of Sonial Services eligibility and social workers . Process for Screening/Case Management Referral is received by the Social Worker of Long Term Screening Team and a prescreening interview is conducted to explain the program and determine if the situation would be suitable for screening. If screening is desired an F1-2 is obtained, then a ,joint home visit is usually made by the Social Worker and Nurse and the assessment form is completed.- The social worker and nurse also develop the plan of care including input from the client and caregiver to best meet the clients' needs. The physician is contacted again to procure his approval of the • plan of care. The assessment and plan along with a cover letter giving a summation of the case (written by the social.worker) along with the F1-2 is then sent to Raleigh for approval. If the circumstances require immediate , action services are implemented. Nursing services are usually covered by Medicare which gives the client and-family support until the plan of care is approved. There is ongoing contact between the nurse, social worker and family. Pleans of care are revised frequently to meet the clients needs. A reassessment is completed every six months by the nurse and social worker to continue services. If the family or client declines services this is documented and the family proceeds with their own plan. Our Advisory Committee consists of representatives from the following areas: Social Services Board (1 member). Senior Citizens Board (1 member), Health Department (1 member), 2 members who have professional knowledge/ . experience in gerontology, in-home care, or health issues related to aging or long-term care. These members are currently from a nursing home and a home health agency. Two members who are advocates for citizens who need or at risk of needing in--home care. These members are providing in home care for their mothers. The County Manager's designee and Directors of the Departments of Social Services, Aging and Health as ex,.cfiiciv members with voting privileges. The Long Term Care Social Worker is also a member but does not have voting privileges. Emphasis for 'Icontinuation grant period will be placed on increased public awareness, development of the private pay and optional populations. See budget for use of the grant. The county has committed to the Long Term Screening Program and is aware that probable assistance would be available for two years. Si 1 RESOLUTION OF THE ORANGE COUNTY BOARD OF COMMISSIONERS IN SUPPORT OF THE DESIGNATION OF THE "ROCK HOUSE" AS AN HISTORIC SITE WHEREAS the property and residence , known commonly as the "Rock House"I, located at the southwest corner of the intersection of Law',rence Road (SR 1561 ) and US 70—A and more specifically referenced as Lot 9 on Orange County Tax Map #3 for Hillsborough Township , was constructed in the year 1921 , and WHEREAS the original owner , builder and resident of the "Rock House" , Mack Rigsbee , was a prominent and controversial citizen of Orange' County , and WHEREAS the residence is distinctive in its construction and architectural features , and WHEREAS the residence has been associated with events significant in the history of the Town of Hillsborough , the County of Orange'„ the State of North Carolina and the United States of America , . BE IT THEREFORE RESOLVED that the Board of Commissioners of Orange Countyhereby acknowledge the historic significance and value of the "Rock House" and support its consideration for designation as an historic site on the National Register of Historic Places . __LQ-k/N.- This the jday ofp�,� af�/ _. bil / //, ' Don Willhoit , Chair Orange County Board of Commissioners (SEAL) 41. .— Beverly Bly he Clerk to t e Board ORANGE COUNTY PERSONNEL DEPARTMENT 106 E. Margaret•Lane Hillsborough, INC. 27278 • BEVERLY M. WHITEHEAD PERSONNEL DIRECTOR MEMORANDUM TO; County Department Heads FROM: Personnel Director SUBJECT: "ORANGE COUNTY GOVERNMENT WEEK" DATE: Febr'uary 6, 1986 The Orange County Board of Commissioners has proclaimed the week of February 23rdlthrough February 28th, 1986 as "Orange County Government Week." By announcing this week as government week, it is the expectations of the Commissioners to promote better understanding and awareness of County Government to the youth and citizenry in our community, and to recognize and express appreciation to County Volunteers. To accomplish the goals of the Commissioners: 1) A special reception will be given '',February 27, 1986 to recognize County Volunteers; 2) A pamphlet on Oriange County Government will be printed and circulated to County departments, agencies, news media, and other community groups; 3) Local school children will participate in art and essay competitions; and 4) Selecteld County officials, department heads, and County employees will speak and/or present demonstrations to classrooms on specific topics of interest. We recognize that the progress achieved and the challenges ahead will continue to be met through a cooperative effort; therefore, we propose to utilize "Orangle County Government week." We are asking for your participation in speaking and presenting demonstrations to classes throughout Orange County. Darlene Farrish of my staff will contact each of you to arrange this. Your cooperation in this attempt is necessary in order that the youth in Orange County become better aware of Orange County Local Government. Beverly Murrell Whitehea ' "r\c•-Rn- BMW/dj f Any Equal Opportunity/Aj—fi iativs Action Employer NORTH CAROLINA County Government Serving its Citizens since 1663 COUNTY GOVERNMENT WEEK FEBRUARY 23-28 Governor James G. Martin has established February 23rd through 28th, as "Countyl, Government Week" in North Carolina and is urging citizens across the state to learn more about the role of county government in their lives and to be more involved as county citizens. ' In accordance; the Orange County Board of Commissioners proclaimed the week as "Orange County Government Week". Even though counties have not been the most recognized governmental entity, they are highly responsible units of government which have a direct impact on local citizens. This is particularly true in Orange County where they have for many years been given the responsiblity for funding or operating a great number of local services: health care, social services, veteran's services, tax assessment and collection, planning and zoning, parks and recreation, services for the elderly, sheriff's department, ambulance services, deed registration, building inspections and agricultural extension. They also provide funding for local schools. Many of these programs are mandated by state and federal law, but are administered and/or funded by Orange County. In Orange County, the volunteer spirit is very much alive and well and the volunteers serve as "Partners in Progress". Through their volunteer involvement, citizens learn more about community needs and resources and serve as communications links to the entire community. A special Ireception will be hosted by the Orange County Board of Commissioners recognizing the volunteers on February 27th from 7:00-9:00 p.m. at the Big Barn in Hillsborough. A host of activities in observance of this week include a voluntary essay competition for the high school students on the importance of citizens being involved in County government. Students will be asked to prepare drawings of types of services provided by the County. These drawings will be on display in the County buildings during the week. Also, county officials will speak to school children on specific topics of local government. Phamplets outlining Orange County local government will be available at reception desks throughout ( County offices and distributed to local government classes, Chambers of Commerce and other community groups. II II Irt ORANGE-PERSON-CHATHAM MENTAL HEALTH, MENTAL RETARDATION AND SUBSTANCE ABUSE AUTHORITY Telephone B19-929-0471 ti.- F\;a;; O Tice 333 PMicMasters Street Chapel Hill, North Carolina 27514 Area Director W. F. Baxter, Jr. 4a i • . _ . . MEMORANDUM From: Wm. F. Baxter, Area Director ` To: Orange County Commissioners Date: February 3, 1986 Re: Transfer of ABC Gross Profit Receipts to County General Fund 1. Overviews In July afi1985 the Alcohol Beverage Control Board of Orange County decided to stop direct funding of community programs through ABC 7% gross profits.. This decision at the beginning of Fiscal Year 1985/1985 created a loss of $6000 which was used to support an affiliate agency of the Orange Person Chatham Mental Health Center, the Alcoholism Residential Treatment Facilities, Inc. • (Half Way House) . We wish to request that these funds (.$6000) be passed on to the area I P program. 1 , } 2. Client Served f I FY 84/85 = 46 W/38 M, Total 84 1 Orange = 26 W/18 M, Total 44 I FY 85/86 (duly 1 to Jan 30)= 31 W/20 M j 1 Orange = 20 w/17 M 3. Fiscal i i Expenses: Personnel 39,300 Supplies 27,200 I ,4,/ ,'s Current Obligations 18,900 { Fixed Expenses 17,000 1 I Capital 2,500 I 105,000 1 I i . , Created Under The Provisions 0 n N.0 G, feral Sr 192 35,37 Memorandum to Orange County Commissioners February 3, 1986 Page 2 Fiscal (Cont. ) Revenue: Resident Fees 27,000 ABC -5G per bottle 20,248 -7% gross profit Orange 6,000* Person 3,600 Contributions 3,000 United Way 8,000 Block Grant 16,900 Vocational Rehabilitation 4,000 Base Grant 10,000 Social Services 3,500 Other 2,800 105,000 Schedule I (Continued) Orange--Person-Chatham Area -Mental Health, - Mental Retardation and Substance Abuse Authority . EXPENDITURES BY COST CENTERS (CONTINUED) _ . Year ended June 30, 1935 ' (Unaudited) _- ' Variance Favorable Budget Actual (Unfavorable) Contracted Services: • Janus - Tree house $144,315 $144,350 $( 35) Halfway house_____ 56,765 56,765 Orange County ARC 46,731 46,323 408 Chatham Trades 69,103 65,134 3,969 Chatham County Group Homes 65,315 65,315 - Person County Vocational Workshop 16,075 16,075 Foster care 6,400 6,298 102 Person County Group Homes, Inc. 161 ,613 161,613 _ Residential Services, Inc. 190,791 - 179,791 11,000 RSI childrens group homes 76,984 76,984 - $834,092 $818,648 $15444 I - Page 15 1 r,r I DATE: February 3, 1986 TO: Orange County Board of Commissioners FROM: From John T. Horner, Director of Revenue SUBJECT: Unpaid Real Property taxes and Tax Lien Advertisement The Orange County Department of Revenue reports the following unpaid taxes that are liens on all Real Property for the year 1985. COUNTY $ 719,005 .83 CHAPEL HILL $ 182,066 .69 CARRBORO $._ 53, 705.09 HILLSBOROUGH $ 14,048 .01 TOTAL $ 968,825.62 The Revenue Office recommends the following date for the advertising of the Tax Liens; If this is aggreeable the following date can be set. MAY 7, 1986 II LEVY DUE AS OF JANUARY 31, 1986, & FEBRUARY 1, 1985 1985 1984 DIFFERENCE COUNTY $ 719,005.83 $ 627,430 .16 $ 91,575 .67 + CHAPEL HILL $ 182,066.69 $ 145,607.74 36,458 .95 + CARRBORO $ 53,•705.09 $ 48, 300.42 5,404.67 + HILLSBOROUGH $ 14,048.01 $ 18,917.51 4,869 .50 - TOTAL $ 968, 825.62 $ 840,255 .83 128,569 .79 Per General Statutes 105-369 i T , CHAPEL HILL-CARRBORO CITY SCHOOLS LINCOLN CENTER,MERRIIT MILL ROAD Y CHAPEL HILL N.C.27514 RICHARD DRAKE,Director of Maintenance Telephone(919)967-8211 and Vocational Education PAMELA S.MAYER,Superintendent To: Gordon Baker, Finance Director Oirange County From: Reichard Drake Director of Plant Maintenance Re: Future Roofing Work Date: January 30, 1986 We have conducted our annual visual survey of the roofs in our system which still require corrective work. I will list for you in our priority order the remaining roof work and will attach a copy of the' write-up of our findings as of this time. We will complete all of our priority one roofs (per Law Engineer- ing report ) , with our current roofing contracts for Chapel Hill High 'B' Building, Carrboro Elementary, Glenwood Elementary, and Estes Hills '' Elementary. The system has completed the following reroofing and/or roof restoration projects over the last few years . . Culbreth - reroofed/rubber ( 1981-82) . Seawell - reroofed/asphalt shingles and modified bitumen (1983-84) ( 1985-86) . Carrboro - reroofed/ modified bitumen and restored ( 1983-84) (1985-86) o Lincoln Administration Building - restored ( 1984-85) . Phillips (Main Building & Gymnasium) restored (1984-85) . Chapel Hill High B Building - restored and reroofed with modified bitumen ( 1985-86 ) • Glenwood - restored/reroofed with modified bitumen ( 1985-86) o Estes Hills (Rear Section)- reroofed with modified bitumen (1985-86) (Front Section)- replaced metal , sectional repairs ( 1985-86) The remaining roofs that require major repair, restoration and/or reroofing are as follows in priority order. Page 2 Mr. Gordon Baker January 30, 1986 1 Chapel Hill High - academic building, lower roof 1 - Ephesus Elementary School 2 - F.P. Graham Elementary - Administration/Primary/Intermediate 2 - Est'es Hills - remaining portion 3 - Seawell Elementary - Multipurpose/Pod 1 3 - Vocational Arts @ Chapel Hill High School 3 - Cultural Arts @ Chapel Hill High School 3 - Chapel Hill High - upper level academic building 4 - F.P. Graham Multipurpose Building 4 - Phillips Auditorium 5 - Lincoln Warehouse Hopefully, We will be able to go ahead with the academic building at Chapel Hill High (lower level) this year. Ephesus Elementary then should be done next year for sure and F.P. Graham Elementary as soon as possible. Sincerely, Richard Drake Director of Plant Maintenance RD:gws Attachment : ' CHAPEL HILL-CARRBORO CITY SCHOOLS Building el Hill High School - Academic Chapel g �lding This section of roof consists of a precast concrete deck with fiber- glass insulation. The roof mat is asphalt and gravel . The roofing Surface is very dry and brittle with some blistering. It is imperative that this roofing surface be restored in order to extend its life and maintain a water-tite condition. The cost of accomplishing this was quoted by Baker Roofing (if done while they were here) for $30,000.00. Ephesus Elementary School Roof construCtion is made up of a metal deck with 1-5/16" of fiber- glass insulation with asphalt felts and a top coating of asphalt bitumen and gravel. Sections B and C are in relatively good condition when compared to Section A. The bitumen flood coat on all sections has oxidized to the point of leaving a very dry and brittle condition. Section A has, developed very severe blistering problems. These seem to be coming from moisture between the layers of felt (inter- ply blisters)'. Water that is trapped within the roofing assembly expands 1500 times itself when it turns to vapor from the heat of the sun and therefore causes the blisters to appear. Eventually these blisters will break from fatigue of the felts or from being walked on by maintenance personnel and they become a water entry point, into the roofing assembly. There is also' cracking that has begun to occur on the main portion of Section A. It is evident that some major patching has been done on Section A where the cracks are appearing. These cracks seem to be a re-occurrence of some past problems . At this point, and time there has not been a wide spread loss of insulating value from water infiltration, but can be expected in the near future due to dry flood coat and blistered condition. The present insulation can be saved by installing an overlay con- sisting of mechanically fastening 3/4" of 0/C fiberglass insulation to the metal deck, through the present roofing assembly, and installing a single-ply modified bitumen system. From an economical standpoint, it would be more feasible to do the entire school since Section A represents approximately 85 percent of the total roof. The approximate cost to do the entire roof is $98,000.00. - 2 - ' 1 Frank Porter Graham - Building No. 1 Primary Building This roofing assembly consist of a gypsum light weight concrete deck with a 5-ply felt and asphalt flood coat and gravel aggregate. The bur is in relatively good condition, but the edge flashings and vertical flashings on the roof-top units are in very poor condition. Pending is very heavy along the southeast corner and the wood nailer along the perimeter has deteriorated along with the metal cap flash- ing and base flashing. There appears to be some deterioration of the gypsum deck in this area of the roof. The extent of damage can only be determined by tearing off the bur on this portion of roof and then replacing the damaged gypsum and perimeter wood nailer and metal. Two additional drains also need to be installed to alleviate future problems . The flashingson the remainder of the roof need to be re-done and considering the age of the building (constructed 1962) and a new flood coat and gravel installed after proper patching is accomplished. The budget for this building is $30,000.00. Frank Porter Graham - Section 2 Administration Building This roof assembly is gypsum light weight concrete with 5-ply of asphalt felt and asphalt flood coat with gravel. The overall condition of this roof is the same as Building No. 1. Perimeter flashings are in need of attention along with the vertical flashings on the roof-top equipment. The pitch pan on the southeast corner is in need of attention. Considering that the age of this building is the same as Building 1 , it would be money well invested to restore this roof after proper repairs. The budget for this building is $27 ,000.00. Frank Porter Graham - Section 3 Multipurpose Building This is the newest building on the campus. It is a asphalt and gravel roofing assembly. There is a fair amount of blistering that has begun to occur. These seem to be inter-ply blisters. The flashings seem to be in fairly good condition except for some minor repair work that needs to be done. This roof should give a number more years service if the repairs are accomplished. At some time down the road a new overlay single-ply will need to be installed. 3 I Frank Porter Graham - Section 4 Intermediate Building This asphalt 1 and gravel roofing assembly is in the same general condition as 'Buildings No. 1 and 2. The flashings need attention along with some caulking on the glass windows at the access door to the roof. It would be Money well invested to restore this section of roof since its overall condition is the same as Buildings No. 1 and 2. The budget for this building is $12,600.00. Estes Hills Elementary School Buildings A and B along with the walkway have been torn off and replaced withla new single-ply modified bitumen system. New metal gravel stops and gutters have been installed on sections C, D, E, and F. All flashings have also been installed on these sections . The roof mat is in good condition and will need to be restored at some time in the future on these sections. This would be money wellspent, since the roof life can be extended six (6 ) to eight (8) years. Seawell Elementary School - Multipurpose, Pod 1, Walkways These roofs seem to be in fair condition. There is shingles on the slopped portion with asphalt and gravel. These roofs will probably give a number more years of service with preventative maintenance being accomplished. It will then be necessary to replace the shingles and do an overlay with modifiedl bitumen. Chapel Hill High School Cafeteria and Gymnasium roof have been reroofed and/or restored. Vocational Building roof has been repaired as far as any visible blisters and cracks . A new metal cap was installed around the perimeter. The vertical flashings were repaired and aluminized. This roof system will probably give four to five more years of service provided preventative maintenance is accomplished each year. Cultural Arts Building There is some repair work that is being done on the vertical flash- ings on the lower roofs . The roofing surfaces seem to be in fairly good order. These roofs should give a number more years of service with preventative maintenance being done. -- 4 - I Chapel Hill High School - Academic P g em Building High Section This section of roofing is asphalt and gravel with fiberglass insulation over a metal deck. The roofing surface is in fairly good condition except for some maintenance that needs to be done. With preventative maintenance this section should give a number more years of service. Guy B. Philli',ps Auditorium This roof is very blistered. There are no present leaks occurring. It would be to the best interest of the school to let this roof go as long as possible (until leaks start happening) and then do an overlay with a modified bitumen. Lincoln Center Warehouse This roof is in good order. It is an asphalt and gravel roof. The flashings have been redone and aluminized. The gravel stops and gutters were replaced in 1985. This roof should give a number more years of service with some preventative maintenance. II GOLEMAN. BE1NHOLZ, P1CKERSON, • TiERNII'0L7, GLEDHILL $ H©RGRAVE ATI:JRNEYS AT LAW January 20, 1986 no CTIURTON STREET HILLSBOROUGH, N.C. 27278 V1-732-2106 VI-942-8000 ;n_., -�-_ n'.' CHAPEL BILL OFFICE �/1/ St I E 20,FRANKLIN BUILDING ._.-_.. 7�2 137 E.FRANELIN STREET Don Willhoit CHAPEL HILL,N.C.27514 , Chair 918.929-7131 Mosies Carey ALONZO B.COLEMAN.JR. Ben Lloyd STEVEN A. ERNHOLZ Shir 1 Marshall . DONALD R DICK ICKERSON ROGER B.HERNHOLZ Norman Walker GEOFFREY E.GLEDHILL DOUGLAS HARGRAVE Orainge County Board of Commissioners RICFIARD a SNNIDERZJR. 1061 E. Margaret Lane 0.NICHOLASSH RMAN Hillsborough , North Carolina 27278 LYNN A.ANDREWS orcoun eI Re: Issues Relevant to and Raised in the Context BONNER D.SAWYER of a Rezoning Request in the BH--1, Adam 0902-1972) g q and Eve Rural Neighborhood Activity Node Dear Board Members: A number of issues, legal and otherwise, have been raised in connection with a request by P & S Sporting Goods, Inc. for a rezoning of 4.54 acres of land from AR to LC-1. The land is located in Bingham Township and is within the BH-1, Adam and Eve Rural Neighborhood Activity Node. That activity node has as its center the', intersection of Highway 54 and SR 1958 (Morrow Mill Road) . Other facts which are pertinent to the questions raised follow: perm1. There are two commercial zoning districts itted in a rural neighborhood activity node. They are: Local Commercial-I (LC-1) and Neighborhood Commercial-II (NC-2) . Sections 4 .2.8 and 4.2.9 of the Zoning Ordinance. 2• A General Commercial-TV (GC-4) district is only permitted within a commercial or industrial transition activity node in Eno or Hillsborough Townships. Section 4. 2.11 of the Zoning Ordinance. 3. An Existing Commercial-V (EC-5) district is not permitted in an activity node in Bingham Township (one of the townships zoned at the time of the adoption of the County's current zoning ordinance) . Section 4.2.12 of the. Zoning Ordinance. 4 . Within any one rural neighborhood activity node, which is located where population density is lower and distributed more widely than in a Transition area', no more than five acres should be zoned LC-1. The same limitation applies to the NC-2 district. y) I seA 7 • • Orange County Board of Commissioners • Page Two January 20, 1986 Therefore, no such rural neighborhood activity node located in a rural setting should have more than 10 acres of land zoned commercial. Sections 4 . 2.8 and 4.2.9 of the Zoning Ordinance. • 5. Within the BH-1, Adam and Eve Rural Neighborhood Activity Node, there are presently 3.2 acres' zoned NC-2. Also, within that activity node there are 5.3 acres zoned GC-4 . Four and one tenth acres of that 5 .3 total are controlled by Adam and Eve which is, for the purpose of this letter, the same as P & S Sporting Goods, Inc. 6. Section 4.1 of the zoning ordinance provides that: Within all districts there are certain uses that are permitted as a matter of right. The uses are: 5. Off-street parking as a required accessory use to a permitted use. 7 . Water and sanitary sewer lines, gas and g liquid fuel distribution lines. 7. There is one exception to the above. Section 6.20.1 of the zoning ordinance prohibits ground absorption systems with a design capacity of 3 ,000 gallons per day or more and package treatment plants for sanitary sewage disposal in AR districts and in the rural buffer districts as shown in the land use plan except with a special use permit or in a plan development district. 8. P & S Sporting Goods, Inc. , in its rezoning application request, has stated its intention to use the, property it wants rezoned for parking and expansion of its septic system. 9. The uses permitted in LC-1 and NC--2 districts are those circled on the use table included with this letter along with all of the uses that are permitted Orange County Board of Commissioners Page Three January 20 , 1986 everywhere which uses are listed in Section 4. 1 of the ordinance, a copy of which section is also attached. The above facts raise the following issues: 1. Is the property located in the BH-1, Adam and Eve Rural Neighborhood Activity Node, which is zoned GC-4, properly zoned? Is it illegally zoned? 2. How much, if any, additional commercial property can be located in that activity node under the County's current zoning ordinance? 3. Is the specific intended use, as stated by an applicant, an appropriate thing for the Planning Board or the Board of County Commissioners to consider in a zoning change application? 4. Does the list of uses permitted in LC-1 and NC-2 districts include the operations of the applicant (P & S Sporting Goods, Inc. , P & S Sales and Adam and Eve) ? _ 5. What can and should be done about all of the above? My opinion with respect to each issue stated above follows: 1. All property located within the BH-1 , Adam and Eve Rural Neighborhood Activity Node, which is zoned GC-4 , is zoned improperly. It is not, however , zoned illegally. The GC-4 zoning district is a district which is only permitted in Eno and Hillsborough Townships. All property zoned GC-4 and located outside of Eno and Hillsborough Townships is improperly zoned. The fact that property is improperly zoned, however, does not mean that it is illegally zoned. County ordinances are presumed to be valid until they are held by a court of law to be invalid. Whether the improper zoning designations in question here can be invalidated depends on more than their appropriateness. Statutes of limitations, for example, could affect whether or not an improper zoning designation can be invalidated. , • Orange County Board of Commissioners • Page Four January 20, 1986 2. The BH-1 , Adam and Eve Rural Neighborhood Ac'Itivity Node, presently has 8 .5 acres of commercially zoned land. It is clearly the intent of the zoning ordinance that normally no more than 10 acres of commercial land should be located in this node. Assuming the land now zoned GC-4 were zoned a commercial district permitted in the node there are still available 1.5 acres that could be rezoned for commercial purposes. 3. Much of the debate that occurred in the Planning Board meeting concerning this rezoning request and the concerns expressed by members of the Planning Board had to do with the stated intended use of the property by P & S Sporting Goods, Inc. While it is appropriate for an inquiry to be made of the applicant as to the intended use of property to be rezoned for the purpose of determining the appropriateness of the zoning change or whether a zoning change is necessary at , all, it is not appropriate and, in fact, impermissible for the Planning Board and the Board of Commissioners to consider the intended use of the applicant in a request for a change of zoning not involving a special use permit. A zoning request should be considered and the decision made on the appropriateness of the zone requested where requested for every use permitted in the district. it becomes an administrative matter for the zoning officer and if necessary the Board of Adjustment to determine whether the intended use and the actual use is a permitted use within the district. Zoning decisions by Planning Boards and Agencies where specific use was considered have been uniformly invalidated by the North Carolina courts. 4 . The uses presently permitted in the LC-1 the NC-2 districts, when considered in the context of thel intent statement in the definition of those districts, does not include the kind of business activity conducted by the applicant here. The applicant's business consists of receiving finished products, packaging the finished products, advertising a new product which consists of the product received from its manufacturer packaged , and distributing this new product apparently wholesale and retail principally through the mail. This business activity is both commercial in that it includes sales and it is Orange County Board of Commissioners Page Five January 20, 1986 . industrial in that it includes packaging or assembly. It , is not unlike small manufacturing operations which donot sell on-site. It has few off-site impacts. 5. Based on all of the. above, it is my recommendation that the Board do the following: 1. Consider the zoning change application without regard to the intended use of the applicant. 2. Consider the zoning change application in the context of there already being 8 .5 acres of commercial • property in this activity node with the zoning ordinance permitting, normally, a maximum of 10 acres. 3. Direct the staff to correct the improper zoning designations in this node and any other similar errors that may exist throughout the County. • 4 . Direct the staff to develop a new use which includes the kind of business in question here and which has minimal off-site impacts. This new use should preferrably be a special use with the application criteria focused on buffers , screening, site plan review, traffic management and the like. Included in this staff review should be a recommendation concerning where this new use/special use would be permitted. The kind of use in question certainly is not a "Mom and Pop" operation. However, its impacts on the neighborhood or area where it is located are minimal because its activity is confined within a structure with little comings and goings to and from that structure. For these reasons, it seems to me, this use may be one permitted more pervasively than any other use that's not locally focused. This, of ',course, is a planning issue and should be addressed by the planning department and the Planning Board. • I Orange County Board of Commissioners Page Six January 20, 1986 However, I have talked briefly with Susan Smith concerning this notion and I understand from her that the staff shares thi iew. Ver ruly yours, ~ 4110-olrey c r-dhill GEG/lsg Enclosures cc: Marvin Collin;\/ Alice Gordon for the Planning Board Ken Thompson li I I - ALCOHOLISM RESIDENTIAL TREATMENT FACILITIES, INC. A non profit corporation serving the Orange-Person-Chatham area Men's Residential Facility Women's Residential Facility 22 Connor Onve 1477 Airpon Road Chapel Hdl,NC 27514 Chapel Hill,NC 27514 19191 967-0644 [9191 942-2842 February 49 1986 Dear Dons I am writing to thank you and the other Commissioners for approving the awarding of an additional six thousand dollars to the OPC-Mental Health Area Authority for the express purpose of supporting our Halfway House Program. As you saw last night, without these funds our cash-flow for the balance of this fiscal year would have been in serious trouble. Bill# Tim and I are also deeply appreciative to you for moving our appeal from near the bottom to the top of the agenda. We had visions of being there until midnight Thank you again- Sincerely, Emily (Barrow) Clark,President Board of Directors Member United Way o1 Chapel H41.0 Rboro � M (Orange (Ilnuntg laureation unb Parks flepartment qr.`'• Slat 300 West Tryon Street ,G r h e ‘?t$7. 'ON HILLSBOROUGH, N.C.27278 Lfe.Ben_t . MEMORANDUM TO: Beverly Blythe, Clerk Board of County Commissioners FROM: Mary Anne Black, Director 71143 DATE: March 11, 1986 RE: L. 1E. Wooten Contract; submission of Attached please find one (1) original of the contract executed beteen Orange County and the L. E. Wooten Company for engineering services in the development of Fairview Community Park. MAB/pbl CC: Albert Kittrell, Assistant County Manager Pam Jones, Director of Purchasing ' I it Hillsborough, 732-9361 • Durham, 688-7333 • Chapel Hill, 968-4501 • Mebane, 227-2032 Area Code 919 AGREEMENT FOR ENGINEERING SERVICES BETWEEN ORANGE COUNTY/ NORTH CAROLINA AND L. E. WOOTEN AND COMPANY RE: FAIRVIEWIICOMMUNITY PARK DEVELOPMENT THIS AG�+REEMENT, made and entered into this the // ' day of . ��1LP.,r0.4s r 1986, by and between ORANGE COUNTY, NORTH CAROLINA, hereinafter referred to as the OWNER, and L. E. WOOTEN AND COMPANY, hereinafter referred to as the ENGINEER. W I T N E S S E T H THAT WHEREAS THE OWNER intends to develop a community park to be located on a 41.45 acre tract near Hillsborough, North Carolina in the Northern Fairview area of Orange County, NOW, THEREFORE, the OWNER and the ENGINEER, for and in consideration of matters hereinafter-. set..forth, do hereby agree as follows: I. PROJECT SCOPE The project site is the "Northern Fairview" area of Orange County, which is a community located north of the Town of Hillsborough in Orange County, North Carolina. The scope of the project which is the subject of this contract is the development of a 41.45 acre tract for purposes of a cour munity park, including the necessary revision of a Master Site Plan, ',devised in September 1983. The tract to be developed is indicated on the attached exhibit "A". II. ENGINEERING SERVICES AND COMPENSATION The ENGINEER agrees to perform the following services, and the OWNER agrees to pay the following compensation: 1. Project Forimulation and Planning Phase A. Recommendations on type of facilities, construction, and park equipment with regard to the list of requested facilities in the Request for Proposal. B. Preparation of a topographic map showing existing contours of the 41.45 acre tract. C. Soil analysis of previous landfill site, utilizing soil borings techniques to determine soil conditions with rations concerning reclamation procedures to render area ready for future recreational facility development. I D. Preparation of cost estimates for proposed construction, and priority scheduling of development in order to (a) phase construction to conform to budget constraints, and (b) expedite development in a. timely fashion. Compensation to the ENGINEER shall be a lump sum of $8,000.00, payable upon completion of the above services. 2. Design Phase A. Revision of the "Neighborhood Park Scheme" map contained in the Master Site Plan, showing revision of facilities and access road locations. B. Preparation of construction plans and specifications and contract documents for the construction of improvements (including all appropriate measures for erosion control) and al detailed cost estimate. In anticipation that the Project may, at a later date, receive Land and Water Conservation Fund (LWCF) funding, all plans, specifications, and contract documents must abide by and conform to LWCF regulations. C. Preparation of all North Carolina Department of Transportation forms required for approval of access from state-maintained roads. D. Presentation of plans and specifications for approval from appropriate regulatory agencies such as North Carolina Department of Transportation - Division of Highways, North Carolina Department of Natural Resources and Community Development (for erosion control); follow-up and obtain all necessary approvals from the appropriate regulatory agencies. Compensation to the ENGINEER shall be a lump sum of $10,500.00 payable 90% upon completion of items A, B, and C above, and 10% upon completion of item D above. 3. Construction Phase A. Assistance in receiving bids for construction, including preparing legal advertisements, answering contractor's questions, conducting the bid opening and preparation of a certified bid tabulation. B. Agreement to serve as "engineer of record" for the complete project including bid process phase, construction phase, and site clean-up phase. C. Conducting a preconstruction conference. D. Inspection of construction on regular basis to insure that construction is performed according to contract specifications; and conducting final inspection of all park development with officials of the OWNER. 1 I E. Administrative services during construction including reviewing contractor's monthly payment requests, preparing and processing change orders, coordination with regulatory agencies, approval. of shop drawings and other required contractor submittals, and preparation of as built drawings showing location of all constructed facilities, utility lines, access roads, easements, parking area, etc. Compensation shall be a lump sum of $7,960.00. The ENGINEER shall be paid al proportional amount of the total each month during the construction phase of the project until the $7,960.00 is paid in full; each monthly being in proportion to the monthly payment to the contractor. If the construction contractor unduly delays his work or performs not in accordance with the construction contract, and the delay or contract breach results in additional administrative or stakeout work being required of the ENGINEER, then the ENGINEER shall be due additional compensation. In such case the additional compensation to the ENGINEER shall be determined by the schedule of hourli charges in Section IV of this Agreement. III. SCHEDULE OF PERFORMANCE The ENGINEER shall accomplish the services described in Section II above on the following schedule: 1. Section 1, Project Formulation and Planning Phase - complete and deliver to OWNER within 3 weeks of notification to begin. 1 2. Section 2; Design Phase - items A, B, and C complete and deliver to OWNER within S weeks of notification to begin. Item 2D, approval by regulatory agencies, shall be diligently pursued by the ENGINEER. IV. PROVISIONFOR EXTRA SERVICES If the ENGINEER is requested in writing by the OWNEER to perform services beyond those specified hereinabove, compensation for such services shall be at the following hourly rates: Engineer - Principal $50.00/hour Architectior Engineer $45.00/hour Draftsperson $25.00/hour Survey party, 3 persons $440.00/day Secretary $20.00/hour These hourly rates are valid through the duration of the Contract. V. HUD 'CONTRACT CLAUSES A. Conflict of Interest No member, officer, or employee of the ENGINEER shall have any financial interest, direct or indirect, in any contract or sub- contract, or the proceeds thereof, for work to be performed in connection with the program assisted under this agreement. Immediate family members of said members, officers, employees, and Officials are similarly barred from having any financial interest in the program. B. Nondiscrimination 1. The ENGINEER shall not on the grounds of race, color, national origin or sex, exclude from participation in, deny the benefits of, or subject to discrimination, any person in the United States in connection with the work to be performed under this Agreement. 2. The ENGINEER shall not on the basis of age, exclude from participation in, deny the benefits of, or otherwise subject to discrimination any qualified person in connection with the work to be performed under this Agreement. 3. The ENGINNER shall not, on the basis of handicap, exclude from participation in, deny the benefits of, or otherwise subject to discrimination any qualified person in connection with the work to performed under this Agreement. C. Executive Order 11246 shall be adhered to by the ENGINEER. Executive Order 11246 is hereby incorporated into this Agreement by reference, and is attached as Exhibit 1 to this contract. In determining compliance with Executive Order 11246, the word "ENGINEER" shall be substituted for the word "contractor" in Exhibit 1. D. "Section 3" of the Housing and Urban Development Act of 1968, as amended, 12 U.S.G. 1701a, shall be adhered to by the ENGINEER, is hereby incorporated into this Agreement by reference, and is attached as Exhibit 2 to this contract. In determining compliance with 1,"Section 3" of the Act the word "ENGINEER" shall be sub- stituted for the word "contractor" in Exhibit 2. E. Access to Records, and Record Retainage The ENGINEER shall maintain all project records and documents during the operation of the project and for a period of three yearsl,following close out in compliance with 15 NCAC 13L Rule .0911, Recordkeeping. The North Carolina Department of Natural Resources and Community Development, the North Carolina Department of the Treasurer, U. S. Department of Housing and Urban Development, the Comptroller General of the United States, or any of their duly authorized representatives, shall, have access to any books, documents, papers and records of the Administering Agency which are pertinent to the execution of this Agreement, for the purpose of making audits, examinations, exerpts and transcriptions in compliance with the above Rule. VI. TERMINATION AGREEMENT This Agreement may be terminated by OWNER upon seven (7) days written notice should the ENGINEER fail substantially to perform in accordance with its terms through no fault of the OWNER. In the event of termi- nation as herein provided, the ENGINEER shall be paid his compensation for services performed to termination date. THIS AGREEMENT embodies the whole agreement of the OWNER, and the ENGINEERS there being no promises, terms, conditions or obligations referred, to the subject matter other than contained herein. IN WITNESS WHEREOF, the OWNER and the ENGINEER have caused this instrument to be executed and attested all as of the day and year first above written. . ATTEST COUNTY OF ORANGE, NORTH CAROLINA / gQ, . /(//:el.e4,.e.e_____ VIA:CLEMENTS, ASSISTANT TO SHI-•'ry .& HALL, VICE-CHAIRMAN CLERK TO THE BOARD OF ORANGE COUNTY BOARD OF COUNTY COMMISSIONERS COMMISSIONERS ee`+�P C� ��e ,++.7VIy Commission expires "~�C1 C C *x* . S o pUE3�IG • ", COI,,r ■,`, L. E. WOOTEN AND COMPANY I ay.. /4.-- 6141. .-C�- BY:�/�� s V, /AL DAN K. BOONE WILLIS D. BARLOW, PRESIDENT MANAGER OF DESIGN & CONSTRUCTION PROJECTS This instrument has been preaudited in the manner required by the Local Government Budget and Fiscal Control Act. I BY1/2-€74-, /e- Ade-- GORDAN BAKER FINANCE OFFICER OF ORANGE COUNTY, N. C. Exhibit 1 executive Order 1_1246 Clause During the performance of this contract, the contractor agrees as follows: (1) The contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. Th'e contractor will take affirmative action to ensure that applicants are employed, and that employees are treated durin g employment, without regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employmentotices to be provided by the contracting officer setting forth the provisions of this nondiscrimination clause.2 (2) The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex or national origin.3 (3) The contractor will send to each labor union or representative of workers With which he has a collective bargaining agreement or other contract or 'understanding, a notice, to be provided by the agency contracting ''officer, advising the labor union or workers' representative of the contractor's commitments under section 202 of Executive Order 11246 of September', 24, 1965, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. (4) The contractor will comply with all provisions of Executive Order No. 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. (5) The contractor will furnish all information and reports required by Executive',Order No. 11246 of September 24, 1965, and by the rules, regulations, land orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the contracting agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders. (6) In the event of the contractor's noncompliance with the nondis- crimination clauses of this contract or with any of such rules, regulations, or orders, this contract may be cancelled, terminated, or suspended in whole or in part and the contractor may be declared ineligible for further Government contracts in accordance with procedures authorized in Executive Ord',er 11246 of September 24, 1965, and such other sanctions may be imposed and remedies involved as provided in Executive Order No. 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law. (7) The contractor will include the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regulations or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order No. 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The contractor will take such action with respect to any subcontract or purchase order as the contracting agency may direct as a means of enforcing such provisions including sanctions for noncompliance: Provided, however, That in the event the contract becomes involved in, or threatened with, litigation with a subcontractor or vendor as a result of such direction by the contracting agency, the contractor may request the United States to enter into such litigation to protect the interests of the United States. r - Section 3 Clause Exhibit 2 "Section 3" Compliance in the Provision of Training, Employment, and Business Opportunities a. The work toIbe performed under this contract is on a project assisted under a program providing direct Federal financial assistance from the Department of Housing and Urban Development and is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U. S. C. 1701u. Section 3 requires that to the greatest extent feasible opportunities for training and employment be given lower income residents of the project area and contracts for work in connection with the project be awarded to business concerns which are located in, or owned in substantial part by persons residing in the area of the project. b. The parties to this contract will comply with the provisions of said Section 3 and the regulations issued pursuant thereto by the Secretary of Housing and Urban Development set forth in 24 CFR 135, and all applicable rules and orders'iof the Department issued thereunder prior to the execution of this contract. The parties to this contract certify and agree that they are under no contractual or other disability which would prevent them from complying with these requirements. c. The contractor will send to each labor organization or representative of workers with which he has a collective bargaining agreement or other contract or understanding; if any, a notice advising the said labor organization or workers representative of his commitments under this Section 3 clause and shall post copies of the notice in conspicuous places available to employees and applicants for employment and training. d. The contractor will include this Section 3 clause in every subcontract for work in connection with the project and will, at the direction of the applicant for or recipient ,of Federal financial assistance, take appropriate action pursuant to the subcontract upon a finding that the subcontractor is in violation of regulations issued by the Secretary of Housing and Urban Development, 24 CFR Part 135. The contractor will not subcontract with any subcontractor where it has notice or knowledge that the latter has been found in violation of regulations under 24 CFR Part 135 and will not let any sub- contract unless the subcontractor has first provided it with a preliminary statement of ability to comply with the requirements of these regulations. e. Compliance with the provisions of Section 3, the regulations set forth in 24 CRF Part 135, and all applicable rules and orders of the Department issued hereunder 'prior to the execution of the contract, shall be a condition of the federal financial assistance provided to the project, binding upon the applicant or recipient for such assistance, its successors and assigns. Failure to fulfill these requirements shall subject the applicant or recipient, its contractors and subcontractors, its successors or assigns to those sanctions specified by the grant or loan agreement of contract through which federal assistance is provided, and to such sanctions as are specified by 24 CFR Part 135. " r! G (!range ((nuntg Ettreatitm anb Parks Department iribe � r" 300 West Tryon Street Vii' QTroN* — HILLSBOROUGH, N.C.27278 Life.Bein it. MEMORANDUM ¶[O: Willis D. Barlow, President L. L. Wooten & Company FROM: Mary Anne Black, Director`Thq'3 DATE: March 11, 1986 ENCL: Purchase Order #8749 RE: Notice to Proceed -- Fairview Park Development Project The attached Purchase Order serves as your Notice to Proceed with the Fairview Park Development Project as outlined in your Contract with Orange County, executed March 11, 1986. MAB/pbl li Hillsborough, 732-9361 • Durham, 688-7333 • Chapel Hill, 968-4501 • Mebane, 227-2032 Area Code 919