HomeMy WebLinkAboutAgenda - 04-21-1981 AGENDA
ORANGE COUNTY BOARD OF COMMISSIONERS
APRIL 21, 1981
COMMISSIONERS' ROOM, ORANGE COUNTY COURTHOUSE
HILLSBOROUGH, NORTH CAROLINA
7 :30 P.M.
1. Does any Board member desire to modify this agenda?
2. Does any member of the audience desire to speak to:
A. Matters on this agenda?
B. Matters not on this agenda?
3. The Department of Transportation secondary road program. DOT
submits priority maintenance needs as requested by the Board of
Commissioners. (From March 23 Agenda)
4. Mr. Larry Shapiro of the Foundation Bookstore filed an appeal of
his tax assessment. The Tax Supervisor will report to the Board
of Commissioners. (From April 6 Agenda)
5, The Manager's Report. (From April 6 Agenda)
6. Will the Board call for a study regarding county-wide Fire Protection?
(From April 6 Agenda)
7. The Planning Board recommends amendment to Section IV-8-1 of the
County Subdivision Ordinance as shown in the attachment. (April
6 Agenda)
8. A review of the existing administrative agreement between Hills-
borough and Orange County concerning enforcement of the Orange
County Subdiqision Ordinance within the corporate limits and extra-
territorial jurisdiction of the Town of Hillsborough. qkpril 6 agenda)
9. A. The Board of Commissioners should set a date for a work session
on the Land Use Plan and the Zoning Ordinance now before the County.
B. The Planning Board recommends that a Public Hearing be held
for adoption of the Land Use Plan for all seven Townships. Does
the Board of Commissioners wish to hold this public hearing con-
cerning adoption of the Land Use Plan for all seven Townships
as recommended by the Planning Board, or a public hearing for
Eno, Chapel Hill , Bingham and Hillsborough Townships that are
to be zoned? Does the Board of Commissioners wish to hold sep-
arate public hearings, one for the adoption of the Land Use Plan
and one for the extension of the Zoning Ordinance?
10. Report from the Engineer, John McAdams, concerning sewer problems
in Efland Estates.
11. A representative of the Orange County Rescue Squad and a represen-
tative of the South Orange Rescue Squad will address the Board
concerning ambulance service fees.
12. The Manager submits requests from Department Heads to fill three
positions :
A. Part-time Soil Conservation Technician;
B. Tax Mapper position;
C. Accounting Technician II position;
D. The Board of Health submits information regarding vacancies
in the Health Department.
13. Will the Board issue a Proclamation declaring May Older Americans
Month?
14. Will the Board respond to JOCCA's request for supplementary fund-
ing?
15. The Board of Transportation will hold a public meeting to update
their 1980-86 Transportation Improvement Program on Wednesday,
April 22, 1981, at 2 P.M. , in Jamestown, Town Hall , 301 East Main
Street. Will the Board send a representative and a report to this
public meeting?
16. Executive session to consider personnel .
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AGENDA ATTACHMENT 4
MEMORAUDDM
DATE: April 15, 1981
TO; Board of County Commissioners
FROM: Archie Kelly, Assistant Tax Supervisor
SUBJECT: Request for release of 1980 tax by Foundation Bookstore, Chapel Hill
(Larry Shapiro, General Partner) considered March 23, 1981.
Mr. Shapiro has made a timely 1981 listing for the bookstore of inventory
at a valuation of $15,250 and of other business personal property at a 1981
cost of $566.94. We believe the latter to be an understatement of the amount
1 of personalty other than inventory owned by the business and that a valuation
of $2,000 to $2,5000 will be assigned this other personalty for 1981, producing
a total valuation for 1981 of $17,250 to $17,750.
A discovery of property of the bookstore for 1979 tax should be forthcoming
as Mr. Shapiro's 1981 listing and his letter of February 19,1981 indicate the
business was organized March 2, 1978.
Mr. Kelly called me this morning to correct this memo. The correction
is for the last sentence of the second paragraph which should read:
A discovery of property of the bookstore for 1979 tax should be forth-
coming as Mr, Shapiro's 1981 listing and his letter of February 19, 1981,
indicate the business was organized March 2, 1978, and no listing was filed
for 1979.
Paulette Pridgen-Pond
Clerk to the Board
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AGENDA ATTACHMENT 5
MANAGERS REPORT
WEED INFESTATION OF LAKE ORANGE
Shortly after Christmas received a complaint from a person owning pro-
perty on Lake Orange concerning weed infestation at the Lake. This person
asked would the County take the necessary steps to resolve the problem' In
the summer this weed covers a large Portion of the Lake's surface, and seriously
interferes with recreational activities there. I asked the Extension Service for
assistance with this problem. The weed was not readily identifiable, but now
they are satisfied it is the "Southern Naiad". The weed is not native to this
area and is not located in nearby waters. Since Lake Orange is a water supply,
treatment of the condition, if that ig the course selected, will be difficult.,
There are three possible methods of treating this condition:
1. A winter water drawdown of some six to eight feet. As the
Lake is the primary source of the water for Hillsborough and the
Orange Alamance Water System, this procedure is a calculated risk.
This winter we are experiencing a severe drought. A drawdown of
six to eight feet during the winter months to allow the weed to
freeze, (it only grows in shallow water) results in removing about
one half the water in the Lake. If the winter is not severe not
much is accomplished. If the spring is dry we enter the summer
with only a partly charged Luke.
If a winter drawdown were done we might consider deepening
the Lake along the shoreline to three feet' This action would
eliminate most of the problem but would be prohibitively expensive.
2. Chemical Treatment:
This treatment is moderately costly (S8OOO-lO,UVO 'for chemicals
alone) but also introduces a hazardous material into the community
water supply. The treatment should be applied during the spring
just as the weed starts to grow. To reach the entire weed crop the
Lake should be nearly full. Yet this is the wettest time of the year.
As the treatment continues for a ten day period we cannot know with
reasonable certainty a hard rain will not cause the Lake to over'
flnw and introduce quantities of chemically treated water into the
drinking water system.
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3' Mechanical harvesting of the weed. A device to mechanically
harvest this weed does exist. The Extension Service is still
investigating this device. When they complete their investigation
I'will let you know of their findings.
TENTATIVE CONCLUSION
If mechanical harvesting is both economically feasible and practical
this might be a reasonable thing to do. We should know this xunn, If this
is impractical then we might resort to a winter Jraw6uwn- From what I have been
advised, chemical treatment does not seem to be the thing to do.
The County is under no legal obligat]uh to do anything about this condition
and creatinnal rights
as well as I can teil. We own the an d the te but water t u e
belong to Lake Orange Inc' For the Moment, at least, the only damage the
County is incurring is that caused by the reduced water capacity of the Lake.
I know of no way to measure h significant this reduction is.
. COMMUNITY DEVELOPMENT
Easement Appraisals
Purchase order for appraisal services have been given to three qualified
persons to appraise right of way damage caused by the taking of a portion of their
property for the construction of about two miles of roadway in the Northern
Fairview Community. Each appraiser has been given about thirty five parcels
to appraise and allowed two months to complete the task.
Director Recruitment
Interviews for Community Development Director have been concluded. We
hope to have selected a person to fill this position by the end of the first
week in April.
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TENTATIVE BUDGETS
Social Services
Public Health
Child Support Enforcement
We are submitting to you for tentative approval budgets for Social Services"
Public Health and Child Support Enforcement as the Boards tentative endorsement
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of these budgets is requested before April 15th.
The budgets submitted at this time are those requested by the various
Boards or Department Heads. They have not been through the Manager's review
process and are not necessarily the same budget that will be submitted by the
Manager in June- In any event I suggest the Board issue its usual letter of
conditional endorsement and not dedicate too much time to the review of these
documents today.
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AGENDA ATTACHMENT 7
ORANGE COUNTY PLANNING DEPARTMENT
RILLSBOROUGEt .
NORTA CAROLINA.
27278
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MEMO
TO: Mr. S. M. Gattis, County Manager
FROM: Orange County Planning Department
DATE: March 19, 1981
RE: Planning Board recommendation on Section IV-B-1 Lot Standards of the
County Subdivision Ordinance
This case was referred to the Planning Board for their consideration
at the march 16, 1981 meeting of the Planning Board.
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The Planning Board recommends: Approval
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IV-B-1 Lot Standards
The minimum lot size shall be determined by the waste disposal and
water supply system, and shall comply with the appropriate Zoning Ordinance
where applicable.
a) Lots served by.on site sewage disposal and water systems shall be
at least 40,000 square feet.
b) Lots served by public or community water and sewer shall comply
with the appropriate Zoning Ordinance.
c) Lots served by public or community water and sewer that are not
governed by a Zoning Ordinance shall be at least 15,000 square
feet.
----8-71,77717111.111111
AGENDA ATTACHMENT 9-B
ORANGE COUNTY PLANNING DEPARTMENT
Earzs Bois?PUGH
NORTH CAROLINA
27278
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MEMO
TO: Board of Commissioners -
FROM: Planning Department
DATE: April 16, 1981
SUBJECT: Changes to the Land Use Plan Text and Map as reviewed by the Plannins
Board
The following memo is a compilation of the changes to the Land Use Plan te
and map. It includes changes requested by the Board of Commissioners, the Plan
Board and the Staff. Although the Planning Board has not officially adopted al
the changes, the Board has reviewed the changes as contained in a series of mem
and indicated that final approval will be given when the final draft for public
hearing is completed.
The changes are grouped into the following categories:
- Land Use Goals and Draft Policies
- Land Use Districts and Definitions
- Township Components
- Land Use Plan Map
- Zoning Application Matrix.
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Changes to the Land Use Plan
April 16, 1981
Page 3
In Little River, Cheeks, Hillsborough, Eno and Bingham Townships the
ratio of areas desigtated Rural Residential to space-needs projection
for residential acreage is just under 2:1..
TOWnShiP ' dueat0'. 413.§Uodtion othe
M7t-7ratits-rOf-atcaSt16-sigrrately-Ittirals'7-R4sir-clefftiffr to-s.Pae.;--neeas-pro tee
:tions for residential acreage is 1:1 given infill. - I
9. Addition of Policy 5.13:
Land in areas where the prevailing land use activities consist of
agriculture and forestry should continue in these uses and be designai
Agricultural-Residential.
10. Addition of Policy 5.14:
The only places appropriate for non:-farm related commercial and indus-
trial development will be at activity nodes.
11. Addition of Policy 5.15:
Activity nodes should serve to promote clustered development and to
_discourage strip development.
12. Addition of Policy 5.16:
Land focused on designated road intersections within Rural Residential
or Rural Agricultural areas that is appropriate for small scale commer-
cial uses should be designated Rural Neighborhood activity nodes.
13. Addition of Policy 5.17:
Land focused on designated road intersections within Rural Residential
or Rural Agricultural areas that is appropriate for industrial activity
and which has good access should be designated Rural Industrial activit
nodes.
14. Addition of Policy 6.2:
The following areas in the County are identified as appropriate for
commercial uses and have been designated as Commercial Transition
Activity Nodes: Timberline (CHT-1) ; North Office Park (CHT-2) ; Homeste,
Road (GUT-3) ; Weaver Dairy (CHT-4) ; CK-2; HE-3; 14B-4; and Eno-3.
15. Addition of Policy 6.3:
The following areas in the County are identified as appropriate for
industrial uses and have been designated as Commercial-Industrial Nodes;
Efland Center (CK-1) ; CK-3; CK-4; and Eno-2.
Changes td the Land Use Plan
April 16, 1981
Page 5
25. Revision of Policy 11.4:
The use of alternatives to traditional septic systems is desireable o
. _ land which_is n.q. suitah/e.fOr septip_tankS and no.t.S.erved
informational,b:arp.ersta,
USe.of -Safe; sanitary alternatiVe On-Site dispoSal-SystemS7witliiri
the County should be encouraged.
26. Addition of Policy 11.6:
Package sewage treatment plants will only be appropriate in the areas
designated Ten and Twenty Year Transition and Rural-Residential.
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27. Revision of Policy 12.6:
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DOT should reassess the need for I-40. and the corridor selected with
respect to its human and natural environmental impact on the County.
28. Revision of Policy 13.3:
Developers will provide adequate open space suitable for active/passivl
recreation.
29. -Revision of Policy 14.1:
Planning activities by the School Board, Planning Boards and Planning
Departments should be coordinated to adequately provide for the future
space needs and appropriate location of schoOls within Orange County.
30- Addition of Policy 14.2:
Developers will set aside an adequate amount of acreage to meet future
school facility needs.
31. Addition of Policy 16.3:
Standards for residential, commercial and industrial development will
include provision of adequate public safety protection.
32. Addition of Policy 17.2:
The County should develop and implement a cooperative joint planning
process among municipalities and those organizations responsible for
water and sewer services provision to provide for the orderly transition
from rural to urban development around the municipalities.
LAND USE DISTRICTS AND DEFINITIONS
33. Revision (p. 19) :
Rural Neighborhood Activity Node - Land focused on designated road
Changes to the Land Use Plan
April 16, 1981
Page 7
Cheeks Township Component
39. Addition (pps. 68, 69) :
hbOiho-Od ActAv1ty. Nodes
40. Deletion (p. 66) :
Deletion of the Commercial-Industrial Transition Node located at the
intersection of Interstate 85 and Mt. Willing Road (CK-2) consistent
with the Water Resources Task Force recommendation.
41. Addition (p. 69) :
Addition of the description of the first designated Existing Urban
Activity Node for Mebane:
Location: Intersection of East Washington Street Extension (1303) ,
Eleventh Street Extension (1381) and the main line of the
Southern Railroad (Downtown) ,
_ Plan Category: Existing Urban.
42. Addition (p. 69) :
Addition of the description of the second designated Existing Urban
Activity Node for Mebane:
Location: General area of the Mebane Industrial Park along 1-85 (Meban
Industrial Park) .
Plan Category: Existing Urban.
Hillsborough - Township Component
43. Deletion (p. 83) :
Deletion of the Rural, Commercial Activity Node located at the intersecti
of Old N.C. 86 and proposed 1-40 (HB-5) .
44. Addition (p. 84) :
Addition of the description for the designated Existing Urban Activity
Node, Hillsborough West:
Location: Intersection of Eno Street and Dimmocks Mill Road.
Plan Category: Existing Urban.
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Changes to the Land Use Plan
April 16, 1981
Page 9
53. Designated the Cane Creek Watershed as Proposed Cane Creek Watershed with
its boundary denoted by a dotted line.
54. Re-designation of the area south af_p.c, 54 from Rural Residential to“ Agr
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Cheeks Township
55. Designation of two Existing Urban Activity Nodes for Mebane: Downtown and
Mebane Industrial Park.
56. Re-designation of four Rural NeighbOrhoOd Activity Nodes: CK-5 at the
intersection of Lebanon Church RoadY(1306) and Cedar Grove Road (1004) ;
CK-6 at the intersection of Old #10 and Bowman Road (1142) ; CK-7 at the
intersection of Bowman Road (1142) and Ben Wilson Road (1140) ; and CK-8
at the intersection of BuckhornRoad (1114) and Mt. Willing Road (1120) .
57. Deletion of the CK-2 Commercial-Industrial Transition Activity Node to
conform with the Water Resources Task Force recommendation.
58. A more accurate representation of the exterritorial jurisdiction area of
Mebane.
59. Redefinitioh and extension of the area designated Ag-Residential to conform
with the McGowan Creek sub-basin as recommended by the Water Resources Task
Force.
60. Extension of the area designated Twenty Year Transition west from Efland
such that the area for development be generally defined by the area north
of the railroad., tract along 1-40 and extend east and abut against Duke
Forest and extend west to the McGowan sub-basin ridge.
HillsboroughrTownship
61. Inclusion of the following general areas in the Ten Year Transition Areas:
Cates Apartments, Cornwallis Hills and Scotswood subdivisions.
62. Re-designation of the wedge of land located to the west of N.C. 1354 from
Rural Residential to Agricultural Residential.
63. Re-designation of the area in the south-east corner of the Upper Eno Watex---
shed from Rural Residential to Agricultural Residential.
64. Designation of an Existing Urban Activity Node, Hillsborough West, at the
intersection of Eno Street and Dimmocks Mill Road.
65. Redefine the Commercial Transition Activity Node HB-4 so as to not include
the area at the intersection of Highway #10 and N.C. 86.
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BOCK 361 p"Ary. 152
Lot Standards
The minimum lot size shall be determined by the waste disposal and
water supply system, and shall comply with the appropriate Zoning Ordinance
where applicable.
a) Lots served by on site sewage disposal and water systems shall be
at least 40,000 square feet.
x) Lots served by public or community water and sewer shall comply
With the appropriate Zoning Ordinance.
c) Lots served by public or community water and sewer that are not
governed by a Zoning Ordinance shall be at least 15,000 square
feet.
I, Paulette Pridgen-Pond, Clerk to the Board of Commissioners of
Orange County, do HEREBY CERTIFY that the foregoing is a true and
correct copy of so much of the linutes of a meeting held by the above
Board on Tuesday, April 21, 1981, as pertains to an amendment to the
N
County Subdivision Ordinance (Section IV-B-1 Lot Standards) passed
by the Board of Commissioners of Orange County.
WITNESS my hand and the official seal of the Board of Commissioners
of ,Orange County this the 22nd day of April , 1981.
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Paulette Pridgen-m.end, Clerk to A-
Board of Commissioners of Orange County
I NORTH CAROLINA, Change County.
I, Betty June Hayes, Register of Deeds of Orange Coon
N. C. , do hereby certify that Paulette Pridgen-Pond,
to the Orange County Board of Commissioners, did pers
appear before me this day and executed the foregoing
ment.
Filed for registration April 22, 1981, at 2 o'clock p
in Book 361, pay- 152.
Regip ,. of Deeds, Orange f.unty r
return f- - _
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- rch 27, 1981— _ '
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' Mr. Sam Gattis '
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Hillsborough, N.C. 27278
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Dear Gattis: ,
�
' - '^=~~^=^,-- - to "fee for service". There was much
' statement and I shall' try to condense our arguments for you' .
The most serious specter within this proposal, in our minds, is that it is the
first step in disenfranchising the volunteer squads and instituting a County owne,f
and operated EMS system. During the 80-81 budget hearings it was reported in the
local press that some ^""~ '~p'~'`'-� f-'- 'to the squads will in all |`m�»«ou �e*'�,
implementing he a fee for ser«�ce" donations ^~ ~` the County will have total
and fundin` will be 100% by the County, and therefore,
control'
t nf Cuunty government+ n
He fe�l :that such a takeover is not in the- best �»tere�r 64% of the time and pair'
th- �sjdent� of the County. Currently volunteers c»»e EMS budget would
[Me re personnel cover 36% of 'he time. Consequently, the County's dnnute If th '
almost triple if it had to the for the man hours the lvolunteers an»wal fpr 'oljtjxs
County+� should assume control' nf the squads, there w` | oe ^ yvt v`. _ r
to enter into the EMS system.
The volunteers feel that the County does not understand that their volunteerism is
to the people and not to County government. Because of zn`, `*c^, ..=n ".t..t. ..d
either resign ur expec� tu be pa1a for our time. w1» facr,jit seems "'hi us �". `' _
we or our families required EMS services we also i /l be " .le., and this is
especially distasteful. `,
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| ones on the "firing line"would be a function of the County, and not the sq�ad, wp are the
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� . Even though billing w9u , ed would have to deal and the irate citizens. Moreover,an vo b we will be collecting the infer-
1` we Would be involved in the billing prncess ecuuse tio the County will need to enable it to mail the bills.
billing system would deter sn`�o
Lastly and probably most importantly, we feel that a d health hazards and even
ti ts ~rmn seeking our help and could cause 1ncrease ea to calls are from
! patients death amoung the citizenry' A large majority of our cumes�cae teoh_
� unnecessary dj d taged patients who cannot afford preventative u .
economically bls�tvanhe affluent. Their health tends to deteriorate until a Cr `
< niques available to ` 'k medical help. Among these patients, the »»o ']
� arises and they are forced to see them to delay seeking help
. that they would be billed could cause e e .
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Mr. Sam Gattis
March 27, '1981 �
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We do however, understand the County's dilemma with regard to rising EMS cost and
the need to tap new sources of revenue. We feel that the County should support
the establishment of Special Tax Districts to fund the squads. With this accomp-
lished the sguuds vould'bave-ad ua±e-fundjo un� still remajn_outside'ot.tbe'_
political arena and control wuuld-'be��uintaio- edical]y.oriented people. The
�-~- P» c« .' knowing - h would be getting the
taxpayer would benefit with this system by »»m1nq ew exactly how much he
best EMS system for the least amount of money and by knowing
is paying for that system. _
In conclusion, we the undersigned feel that the County should not charge a fee
for service to those we help. Orange County should remain the unique place to
live and work in it has for the past years. Unique because our County government
has helped us, the volunteers, place the welfare of all our citizens above their
ability to pay for emergency assistance and transportation,
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ORANGE COUNTY RESCUE SQUAD, INC.
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SOUTH ORANGE RESCUE SDUAO AGENDA ATTACHMENT 11
--DRAFT PREPARED FOR THE SORS MEMBERSHIP--
In response to Mr. Gattis' presentation of Monday, March 16, 1981, the membership of
the South Orange Rescue Squad, in unanimous agreement, present the following thoughts:
In order to reduce the rate of growth of the expenses required to provide the
continued high quality emergency medical care expected by the citizens of Orange County,
it is vital to maintain the spirit of volunteerism which has existed for so long, and
has provided this level of care.
We recognize the coanty's need to generate income to support EMS, however the
membership of SORS feels that "fee for service" is an unacceptable means to obtain
additional revenues. It occurs to us thatthe county has failed to recognize that
"fee for service" is a major conflict with the ideals and philosophies held by volun-
teers at SORS. It seems to us to be basically wrong for the county to require fees for
services provided on a voluntary basis. This is a matter at the heart of the incentive
far giving these services. We recognize the fact that some services are provided by
county-Paid Monday through Friday daytime crews, but feel that the majority of the
coverage --nights, weekends, backup and Code III-- are provided on a volunteer basis.
The majority of the members of SORS feel that "fee for service" would be an abuse of
volunteer time and services. We also believe that this would severely jeopardize
continued volunteer effort.
The fact that the Orange County EMS is still basically a volunteer system
distinguishes us from the "ranks of the surrounding counties in instituting a
financing plan which will include user fees and tax base dollars".
In addition to feeling that "fee for service" would destroy the incentive we have
as volunteers in giving our services, we believe that "fee for service" activities will
preclude donations which currently reduce our need fry: county generated dollars.
Similarly the non-dollar services we receive from our service community would be
severly reduced, if not totally eliminated.
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Continued support of volunteer operations brings to the forefront another concern.
In the past year, following the intense negotiations to merge ENS in Orange County, the
volunteers of the South Orange Rescue Squad have felt an increasing anxiety associated
with the county's involvement in ENS. At the time of the negotiations, one of our major
objections to the proposed merged system was that it offered little, if any, benefit to
the SORS membership or service area. In the period of time since the rejection of the
proposed merged system, we at SORS have felt an increasing hesitation on the part of the
hospital to organize another MICT course for SORS or the county. We have lost MICT's in
the past year and feel-the need to-have_people in-training to fill_these,existing,vacaa-
cies as well as others we feel sure will develop as time goes by. There are currently
7-8 people already IV certified who sincerely wish to become ENT certified.
In the recent months since the merger was voted down the county has hired a co-
ordinator who is apparently working hard to develop Advanced Life Support countywide.
We are concerned, however, that one major involvement to the establishment of this is
being minimized; and that is that a countywide ALS system is dependent on the existing
strong base that has developed at SORS. At SORS Advanced Life Support has been a realitY
since July 1978. Unfortunately other than the original class of MICT's there has been
only one additional class to be certified. Currently, we have seven NICT's to provide
the continuous service the state requires. Those in this group are concerned that this
number mai dwindle and increase the burden on those who remain to provide the state man-
dated coverage. We feel that the county should work now, in the short term, to strengthen
and promote the existing program at SORS, realizing that in the long term this will be
the most expeditious means to provide ALS countywide. There is a definite financial
implication to the continued existence of the present ALS base in Orange County. Since
all initial expenses have been met in terms of communications, on-ambulance equipment
and hospital support eq.lipment, the only remaining costs are for training of additional
personnel. The loss of the current ALS base in the county through natural attrition and/ol
loss of the volunteerism motivated individuals would significantly increase the cost of
the establishment of the county-wide system. To date all training and internship pre-
cepting time have been accomplished by volunteers on volunteer time. We believe the
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astronomical costs incurred to duplicate this on a paid basis would be prohibitive.
Since we are so firmly opposed to the concept of "fee for service" we present
the following alternatives to be explored. We believe that they would have the support
of the volunteers of SCRS_ These include:
1) Approach Chatham, Durham and other surrounding counties to solicit funds
as we do cover areas of these counties.
2) Develop fund raising drives and determine if the county is willing to support
EMS this way in lieu of levying additional taxes.
3) Have hospital bill patient for any supplies used, for both basic and
advanced life support.
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AGENDA ATTACHMENT 12-A
Orange Soil and Water Conservation Distric
1m East King Street ' HilLsborough North Carolinri 27278 Phone 019)732 8181
April 13, 1981
Mr. Sam Gattfs -
Orange County Manager
106 East Margaret Lane
Hillsborough, MC 27278
Dear Mr. Gatt1s:
In order to adequately meet the current demand and render quality service to
Orange
the citizens of Orange County, we request that the County Commissioners
declare that our county part-time technical help is considered to be a critical
positinn. These man hours are essential to the efficient use of our full time
personnel. ^ _
Roger Tate, who was ' as the part-time technician resigned to return to
full time farming. On'Monday, April 6, we interviewed a qualified applicant
and decided to hire him. The applicant completed his application and all payroll
action forms for submission to Ms' Beverly Whitehead on Tuesday, April 7, when
we learned the county had placed a freeze on all hirinB. This post of employment
has already been graciously funded by the Orange County Commissioners and we
are requesting permission to hfre'a replacement person to fulfill this position'
I talked with County Commissioner Richard Whitted earlier today and he agreed
that he would be willing to discuss this issue at tonight's work session.
Would you please bring this request to.the attention of the Orange County
Commissioners at tonight's April 13, session.
Thank you for you consideration,
Sincerely,
{//l ���� '/7
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Donald H. Cox, Chairman
Board of Supervisors
cn:sEnvvrmw pzvELo,4cwr -,rLp'vox�ynMEmr
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AGENDA ATTACHMENT 12- B
ORANGE COUNTY TAX SUPERVISORS OFFICE
106 E NIAEon.R.Er LANE—Room 7
HILLSBOROUGH,NORTH CAROLINA 27278
WILLIAM T.LAWS
Tax SuparviJor
MEMORANDUM
TO: Sam Gattis, County Manager
FROM: Bill Laws, Tax Supervisor
DATE: April 10, 1981
Justification-for-Tax-MapperPosition.
The Tax Mapping Position was vacated on March 27, 1981. This position
is very critial. for the operation of The Lands Record Project in that we must
have at least a 24 hour turn around from the time a deed or document is
recorded until it is on our system.
We have had two mapping positions all along and there is no way to keep
our transfers up with only one mapper. We are not only tal ..:_ng about making
transfers but placing these splits on the maps and making new maps as well.
In a normal year we wonlri handle about 3000 deeds, wills, and other type land
related documents. We now handle a great deal more documents than this. I
would believe that we have been in a slump so far as real property sales and
commerical and we still with two mappers can only keep up on a 24 hour processing
schedule. I have two vacant positions and am only asking for the mapping
position before July 1. The mapping position became vacant due to the employee
going to Durham County when their mapper left. The other position vacancy became
open as a result of one of our eMployees retiring and still remaining on as a.
part-time eiapldyee. The problem here is one in which with only one mapper there
is no provision for sickness or leave since there is no one within the department
trained, as a mapper to f511 in. If you wish additional information or a personal
interview with me to explwin in detail the real need of filling this position
please advise.
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AGENDA ATTACHMENT 12-C
MEMO TO: Mr, Gattis, County Manager
FROM: ' Kathy it tern, FinanCo m r
DATE: April 14, 1981
SUBJECT: Reouest to Fill Vacancy
Accounting Technician II is rrentJy 114caOt and is
critical to thoperation of Finance, This position
travel� re1mburse�en t � dd<ti theresppns1bility fop
and travel s. In addition,
preparation of payroll tnx ' port, such as Federal and State tax, Social
Security, retirement; health insurance, credit union, tax garnishment
reports and W-2 forms, Penalties for negleting these reports even a few
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days can cost the County thousands of dollars in penalties, Maintenance
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of many of the li b�li accounts in the General Ledger are monitored
monthly Billing to miscellaneous agencies that produce revenue to the
such County
monthly, asABC Board, Library etc, are prepared by this pnSition.
Two part-time C[TA workers are directly supervised by this individual,
Each position in Finance relates to other positions for internal
control checks, To operate without this employee will result in control
problems. In addition, the work superviser is having to do this job
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and handle his assigned rwspons es. �
time off due to the workload, we are forced to pay overtime rates on
a higher paid position.
At any time of year, a vacancy in finance creates Major internal
control problems, During a revaluation budget year, we simply are
not in aposition to cover this vacancy,
Therefbrp, I requesting that the recruitment and hiring for this
position be presented to the Board of Commissioners,
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a�w Tryon Sheet
~,ra9r COii
Chapel Hilt line yso+so,
~II'? HEALTH DEPARTMENT Mebane mw 227-2032
Durham line 688-7333 _
Cart Mill Mall,Suile 225
mow Greensboro Slree
carmumwo 27510
p42-4`sa
Jerry Robinson,�A.
Director
MEMORANDUM
TO: The Orange County Commissioners
FROM: Jerry Robinson
DATE: April 14, 1981
RE: Board of Health Appeal of Frozen Health Department Positions
On Tuesday, April 14, 1981' I conversed with Ann Barnes about the Board of
Health's desire to appeal some or all of seven frozen positions. Ann requested
background material in advance of your Tuesday, April 21, 19.81 meeting be given
all Commissioners. On Thuzoday, April 16, 1981, the Board of Health met to
formulate an appeal on our seven present or soon to be vacant positions.
APPEAL FORMULATION PROCESS
Appropriate staff gave extensive impact information and priority ranked
the vacancies for the Director. The Director took this information and form-
ulated appeal recommendations to the Board. The Board formulated the final appeals.
POSITION OPENINGS - CURRENT THROUGH MAY 29, 1981
(Listed In Appeal Priority Order)
1. Clerk Typist III- Carrboro- Present Opening
Largest impact is on the dental program and secondly on the patient load of
all other clinics. Medical clinic coverage has been brought down from
Hilloboruupx one day per wnok for the last month, which we can not do now.
The dental program has reduced up to 20% the patient load so assistants can
cover clerical d"iiou. This reduction has occurred in the existing schedule
and by not taking advantage of free additional dentist service. Un are,
therefore losing approximately $900'00 per month ($10,800 per year) fee
income, missing out on free dentist time, wasting foundation money, underusing
equipment and increasing dental pain and problems.
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2. sanitarian- Present Opening
We have gone to a waiting list for septic work and reduced all but essential
services. Without this position we will soon have to terminate the well program.
Prior to onset of the well program extremely few wells were installed in such
manner to protect health and underground water. The well program brings in
$17,000 in fees p=r ~yoar' However, we can not charge for a service we can
not deliver.
J. Clerk Typist III- Hillsborough- Open 4/6/81
Without this person we will not implement the computer data system, thereby
wasting one year of departmental and county effort and expense- We now have
a bad data system in that it is clerk intensive and creates month ending backlogs
work overloads and much error. The Board has been told by the Director that
if this data flow doesn't improve, all our grants may be reduced (in addition
to other cuts) by factors up to 10%' The reason is that it appears we are
serving much less than the contracts call ror. In actuality, we are extensively
exceeding the oontracto. However, our data reporting system is badly function-
ing at present. This cut could take up to $15,000 per year in the largest
grant alone.
Secondly, the major typing in the department is presently being done by Kelly
Servioe, If we cannot hire this clerk and Kelly Service (which is as expensive
as a clerk) is withdrawn, the vast amount of necessary paperwork and corresponder
will be severly curtailod. This would create significant problems with the
1981,
- 3,the Board, the State, The Feds and the public. Since March ,
we have spent $1,126.80 on Kelly Services to get the absolutely essential work
produced.
4. Public Health Nurse I- Hillsborough- Open 5/29/81
Immediate loss of all service to Cameron Park Elementary School; reduction in
Northern Orange County adult male and female chronic disease service by up to
50% (723 patient services); reduction in high risk maternal care by cutting off
all enrollment until the case load is reduced to no more than 40 women at a time
(29} annual service reduction); termination of service to Council on Aging
nutrition sites; termination of service to two rest homes and two day care center
in Hillsborough. The chronic disease health assurance grant aid is small , only
$7,765 per year. However, it could be cut if we cut the service in half. The
true cost of this position cut is in the indirect costs that will result from
loss of preventative care and resulting problems; for instance, increase prematur
births to high risk mothers, retarded nhildron, and increased maternal ill healtr
5, Public Health Nurse II- Countywide- Open 5/12/81
Immediate termination of the central coordination for the school health programs
for both Districts. We had built a good, but small effort during the past three
. years where solid, coordinated programs were offured, school health records were
in excellent shape and cost efficiency was maximized' Immediate termination of
' nursing services to Phillips and Culureth Junior Highs; loss of all health edu-
r. cation , counseling and guidance for these schools' pregnant or young teen mother
(4 pregnant and one delivery already this year) ; loss of care to 10 of their
students with severe chronic illnesses; no dental or general health follow-up;
and, loss of general health udocation. The cost of this is indirect in that
health of children relatea to their learning ability
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` 6, Health Educator I- corrboro- Open 5/15/81
In order to obtain increased clerical help one health educator position was
converted to a clerical position in December, reducing the staff of three to
two. If this position is not filled, the health educator activities would be
reduced to approximately 35% of the effort of last fall. This service reduc-
tion would hit most heavily in teen health, school health, family planning,
maternal health and dental health. The cost of this cut will hit the public
in increased AFDC and other problems resulting From reduced prevention.
7. Clerk Typist III- Hillsborough- Person hired to come to work 4/16/81 decided
to stay with the Chapel Hill-Carrboro Schools and not come to Orange County.
Reopened- 4/9/01
All Hillsborough Clinics are overloaded due to demand created by the general
economic situation. Without this clerk the clinics must be capped and/ or
cut back. The Director is most doubtful that the dental clinic can be operated
in Hillsborough without this clerk. However, he has indicated to the Board
that the present clerical staff will try very xord. If this fails, the costs
for the dental clinic alone would involve waste of over $20,000 in county
renoovation costs, $47,000 in foundation paid for dental equipment and service
loss resulting in increased dental pain and problem. .
POSITIONS APPEALED --
The Board of Health is appealing positions one through Four; i.e., Clerk
Typist III- Carr Mill, Sanitarian, Clerk Typist III- Hillsborough, and Public\
Health Nurse I- Hillsborough. )
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-- WHY ALL POSITIONS ARE NOT APPEALED
The Board concurs with the Director's logic; which is, that we have to cut the
department back due to impending federal, state and possibly even local uvto. The
three positions cut now would total almost half the annualized cost of all seven
positions. Therefore, cutting those three positions now would result in a cut back
of $51,815 per year. The Director believes that this cut plus other economics he
will propose to the Board in May will be sufficient to bring in a B budget which
only has in it an increase for the retirement fund (which is up to the Commissioners
to act on) and absorb all federal/state cuts. If the Commissioners also cut local
[unds,the Director will recommend other staff cuts at that time which will not in-
volve the four appealed positions. Those cuts would be carefully selecEed so as
not to jeopardize our remaining grants, fees or foundation income.
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04.74/ ' ~
PROCLAMATION
WHEREAS, Orange County is proud of the older adults who live here
and wishes to show appreciation for what they have given and for what
they contribute to their County, their State and to their Nation; and,
WHEREAS, because of them, the rest of the citizens enjoy the fruits
of their visions and their labors, and their example is an inspiration
to continue to make Orange County a good place in which to live; and,
WHEREAS, our President and our Governor have proclaimed the Month
of May as Older Americans Month, and Orange County wishes to set aside
a special month for recognition of the older segment of its citizenry;
NOW THEREFORE, we proclaim one month beginning the 1st day of May,
1981:
OLDER AMERICANS MONTH IN ORANGE COUNTY
• and encourage all citizens to join in honoring our older Americans,
WITNESS our hand and official seal this 21st day of April , l98l
, .
Anne Barnes, Chair
Norman Gustaveson Richard Whitted
Don Nillhoit
Norman Walker u
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AGENDA ATTACHMENT 14
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�smmx�ws
JOn�x Executive Director
���m�� —_'-----
p.,..
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April 15, 1981
Mr. Don KY lhoit
Orange County Commissioners
Room No 12
105 East Margaret Lane .
Hillsborough, North Carolina 27278
Re: Efland Cheeks
Dear Mr, Hillhoit;
Thanks for the letter and the scheduled date for the Efland Cheeks Center
manager request. I am attaching your letter and the budget material you
requested to Ms. Anne Fuller and Mr. Paul McAllister hoping that they can
and will represent JOCCA's Board at this meeting. JOCCA does have a
8:00 p.m. scheduled Chapel Hill United Fund presentation that evening in
Chapel Hill. I will come to Hillsborough immediately after that meeting and
hope this can be scheduled for 9:00 p.m. or later.
—
By a copy of this letter, I am transmitting the budget material also to
Ms. Paulette P. Pond for circulation to the other commissioners.
Cordially,
I-el /": /cv4,,
Weston A. Hare ,C
Executive Director
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cc: Annie Fuller
. Paul McAllister
-"-.. ..Paulette P. Pond _
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PO 30X 27 mrru M/CP.n~' 'NIA r,31o'mm)s^o-4ro1 '(ORANGE COUNTY m1$yryo4o41
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WESTON A.,HARE
JOINT Executive mug �0���� M
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March 12, 1981
Ms. Anne Barnes, Chairperson
Orange County Commissioners
Courthouse
Hillsborough, North Carolina ,/
Dear Ms. Barnes:
This report is in response to the,tommissioners request,. for a breakdown of
Orange County cath funds, as ex0eded-by JOCCA identified by line items in
JOCCA's Orange County budget. "
J0CCA maintains our funds from 0rangeLounty in two accounts, CSA 07 - Orange
County, and Elderly Nutrition llIC - Orange County. These funds were received
and expended as outlined in our"attachment.
The attached sheet identifies the actual revenue received and funds disbursed. .
~^Due to current work pressures. in the Business Office, th e space cost was no t
specifically divided by unit, hmxever, the bulk of this sum was applied to
expenses in the Chapel Hill-Carrburp Multi-Purpose Conter' JOCCA does apply
local funds as indicated within Orange County to supplement the federal monies
available for use. The total budgeted federal monies in the CSA 07 account
for this period was $42,163' ' The Orange County allotment supplemented these
monies for Orange County program expenses. In the space costs budget line
of G
~l3 652 1.'' $10,533.62 Orange Countyfunds were utilized to meet
primarily the high oil cost at Chapel HYlfqarr6oro Multi-Purpose Center.
Na are preparing further details on our total agency program i t and
support as a part of our local fund request and for the Board of Directors.
This will further identify overall impact of inkind support and each budget
and program account.
J0CCA appreciates our continuing cooperation relationship with Orange County,
• which will be increasingly critical as federal funding is restricted.
Cordial `
' Heston A. Hare
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Executive Director
Attachment
cc: Keith Aldridge
Gloria Williams
P.O.BOX NORTH CAROLINA zrs1z'm1o>nocwu1'(ORANGE COUNTY m1mozyooyw
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Orange County Quarterly Allotments Received
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Rec'd. 6/80 January - June (3rd and FY79�0 � , ,
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Rec'd. 9/80 July - September (1st FY 80-81) 85J5
Recd. 1/81 ' October - (2nd qtr FY 80_81) 8,975.75
________
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TUTITOT .—. Total ----------
*$7,114,68 alloted to Title MC '
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Orange County Non-Federal Cash _ _ _
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Salaries: Annual S;`'
7!3A � 4,281.74 $12,512.
Administrative Assistant - Deputy Director $ 2,587,62 IC -7 '
Southern Orange Area Director 5,Ul3'6O �
Northern Orange Area Director l ,78l'GD . �,'
Efl��d 'Cheeks Center Manager* /"`^
Southern Orange Community Service Technician* ^
C5A $
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Utilities and Maintenance CSA $10,533'62
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Chapel HIll, Efland, Cedar Grove
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i Site Nanagaro Personnel Cost 34 IIl� $ 7,114.68
Two 31' time positions @ $3,557.34 _____-r_
! Total $33,259.89
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� �i��oh not permanent en ded 10/80 "
*Position not permanent ended lO/OV
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AGENDA ATTACHMENT 15
North Carolina
Department of Transportation-,-
P.O, Box 25201 Raleigh 27611 (919) 733-2520
James B.Hunt,Jr,Governor ) Thomas W. Bradshaw, Jr., Secretary
April 3, 1981
The Honorable Ann Barnes
Chairman
orange County Board of Commissioners
106 E. Margaret Lane
Hillsborough, North Carolina 27278
Dear Madam Chairman:
Governor Hunt, the Board of Transportation and I invite you to
attend and participate in a public meeting to update our 1980-86
- Transportation Improvement Program. The meeting in your area is
scheduled to be held in Jamestown on Wednesday, April 22, 1981 in
the Town Hall, 301 East Main Street at 2:00 p.m. We want to bring
you up to date on the status of those projects in your area and to
present to you a summary of our projected revenues as well as the
cost of construction. We are sure you are aware of and have been
following the severe impact the continuing effect of inflation and
decline in revenues from the sale of gasoline have had on our
transportation program
Inflation has exceeded 20% each year during the last several years
and the decline in gasoline tax revenues collected last year was
in excess of $19 million and a further decline is projected in the
amount of $17+ million for the year ending June 30th.
We would also like to share with you the review of the information
that was presented to the Governor in December by his Blue Ribbon
Commission on Transportation Needs and Financing. Our slide show
on transportation needs has been receiving wide circulation as a
result of the interest in our transportation programs. The
Commission Chairman, former Governor Dan Moore, noted in the
transmittal letter to Governor Hunt that we are facing an
extremely serious transportation problem. The figures in this
report indicate -the magnitude of the highway financing problem
• facing North Carolina. Behind these stark figures are the
realities that:
We must make a major investment in resurfacing
and maintaining our highways or we will face a
major and unprecedented expense of highway
rebuilding in the near future; and
IAW-8
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April 3, 1981 ,.
Page 2
We face the prospect of very few improvements -
widenings, straightenings, bypasses - in our
highway system."
With this very severe problem facing us, we are soliciting your
very careful review of the projects already in the 1980-86
Transportation Improvement Program and ask that you share with us
your priority order.
We believe the TIP is a positive approach to scheduling all types
of transportation improvements and we need your help in assisting
us in keeping it viable and responsive. Also, as we have done in .
prior years, we would welcome your ideas concerning airport,
public transportation, rail and bicycle projects. We realize that
many of the airport agencies have already given us their project
priorities but we would welcome a discussion of these needs in
your area if you feel they would be appropriate.
We look forward to seeing you at the update meeting of the
Transportation Improvement Program.
415ince ly yours,
..-.
:
I'Z
omas W. Bradshaw, Jr.
Secretrary
TWBjr/r1
cc: Mr. Sam R. Gattis, County Administrator