HomeMy WebLinkAboutAgenda - 03-17-1981 AGENDA
ORANGE COUNTY BOARD OF COMMISSIONERS
TUESDAY, MARCH 17, 1981
COMMISSIONERS ROOM, ORANGE COUNTY COURTHOUSE
HILLSBOROUGH, NORTH CAROLINA
7:30 P.M.
1. Does any Board member desire to modify this agenda?
2. Does any member of the audience desire to comment about:
A. Matters on this agenda?
B. Matters not on this agenda?
3. The Clerk submits Minutes of meetings held February 12, 16, 17,
23 and 26, 1981, for Board consideration.
4. A Public Hearing for the purpose of receiving comments on permanently
closing an unopened portion of a dedicated right-of-way (Hillside
Lane). Mr. Michael Parker, Attorney, will speak for the petitioners,
Percy McLamb and Helen McLamb.
5. A Public Hearing for the purpose of receiving comments on the Pre-
liminary Road Paving Assessment' Resolution for New Hope Drive (SR .187E
in Chapel Hill Township; and Little River Drive (SR 1593) in
Little River Township.
6. The Clerk submits a Certificate of Mailing for New Hope Drive and
Little River Drive.
7. The Manager's Report.
8. The Sheriff will report to the Board on the Jail Inspection Tour
of February 4, 1981, by the North Carolina Department of Human
Resources.
9. A Petition requesting the Board of Commissioners ask the Board of
Elections to call a special election on the question of creating a
special fire district in the Southeastern portion of Orange County.
10. Will the Board adopt a Resolution requesting the Board of Elections
conduct a special fire iistrict election?
11. The Planning Board recommends the Board of Commissioners approve
Jamasa Subdivision with planning staff recommendations. Mr. Cyrus
Hogue will speak.
12. Consideration of a proposed schedule of fees for certain planning,
subdivision, sedimentation and erosion control services.
13. The Department of Transportation recommends the addition of
Arboretum Drive to the Secondary road system.
14. The Finance Director will report to the Board regarding the effect
on the budget for all departments should the Board approve an
increase in the reimbursement rate for County employees who use
personal cars for County business.
15. The Manager recommends the Board approve a Capital Projects Ordinance
that will enable the Board to execute a contract for Construction
and Renovation of the County Jail , to finance certain alterations
to existing buildings and the acquisition of certain equipment.
16. Appointments:
A. One vacancy exists on the Energy Commission.
B. Cheeks Township seat on Recreation Advisory Council .
C. Some persons have expressed an interest in being reappointed.
17. Executive session to consider personnel matters.
AGENDA ADDENDUM--2
FEBRUARY 17, 1981
20. Will the Board grant an extension on the JJDP Chapel Hill
High School project with $1860.20 reverted Money?
/11 c '1951
Agenda Attachment # 4
ORANGE COUNTY PLANNING DEPARTMENT
RnasBonOUGH
NOR= CAROLINA
27278
,6014 at
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. iffilttJ
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`.14 440-
MEMO
TO: Connty Commissioners
FROM: Planning Staff
DATE: January 19, 1981
SUBJECT: Street Closing for an unopened portion of Hillside Lane east of
the intersection with Short Street
The Planning Staff has reviewed this request and the following are the
findings and recommendations of the department.
1. Short Street and Hillside Lane both have 30' rights-of-way,, and are
existing gravel streets.
2. The portion of Hillside Lane in question has never been used for
public use. In fact there is a private garage built within the
right-of-way.
3. The extension of Hillside to the private road Woodland would be an
expensive construction and engineering job. There is an existing
ravine just behind the lot with the mobile home on it.
4. The area around this street has been built up on acre lots and
could not be resubdivided until sanitary sewer was extended to
this area. It is highly questionable if it could ever be subdivided.
It is also possible that Ridge Lane could be extended to provide
access to resubdivided property if needed.
The Planning Staff recommendsthat the right-of-way for Hillside Lane on
the unopendd portion could be closed, except for that the portion that lies
within the area of the extension of the right-of-way on the east side of
Short Street as shown on Tax Map 23 in Hillsborough Township.
ATTACHMENTS
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AGENDA ATTACHMENT 5
PRELIMINARY ASSESSMENT ROLE IN CONJUNCTION WITH THE ORANGE COUNTY
kOARO OF COMMISSIONERS' DECISION TO FINANCE AND ASSESS THE LOCAL OF PAVING NORTH CAROLINA STATE ROAD # 1593
SHARE OF THE COST ALSO KNOWN AS LITTLE RIVER DRIVE, IN LITTLE RIVER TOWNSHIP, -
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The property desci-ibed below, the names of the owners of said
_property, the assessment levied against each parcel of property., the basis
for the ass essment levied against said parcel and the terms of payment of -
all set forth bclov together tax maps of the project,
the assessment ,
' constitute -the assessment roll for the paving of North Carolina State Road '
in Little River Township,
0 1693 also known as
L�tt�e River Drive, n o ver wn ,
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BASIS FOR ASSESSMENT
The basis of assessment against the property described below
linear foot street tage which represents the total
is $ 2 27 per near /...
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local share of the cost of this project, The total front footage for this
project is 3,222 ' _ at an estimated total cost of $7,32] 6n ,
TERMS OF PAYMENT OF ASSESSMENT
A. Within thirty (30) days after notice o f confirmation of
assessment roll is published each owner of assessed property may pay his '
assessment in full without interest'
B. Any assessment not paid in full as provided above shall be
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paid in five (5) equal annua l installments with the first such installment,
with interest, due sixty (6O) days after the date that the Assessment Role
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is confirmed, and the remaining successive year until the assessment is pai
in full'
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ASSESSMENT ROLE
FOR THE LOCAL SHARE OF THE COST OF PAVING
NORTH CAROLINA STATE ROAD #I593, ALSO KNOWN AS LITTLE RIVER DRIVE, IN
LITTLE RIVER TOWNSHIP, ORANGE COUNTY, NORTH CAROLINA.
Black Property
& Lot Owners Amount
/29-A-1 Harry Inscoe $454.46
Rt. 1 , Box 81
Hillsborough, NC 27278
,729-A-2 Fletcher & Edna Garrard $337.48
Rt. 1,, Box 80
Hillsborough, NC 27278
1/29-A-3 Luther & Virginia Medlin $339.91
Rt. 1 , Box 79
Hillsborough, NC 27278
,//29-A-4 Chandra P. & Vasanthi Immanuel $136.34
Rt. 1
Hillsborough, NC 27278
v29-81-1 David & Linda Latshaw $306.76
Rt. 1 , Box 28
Hillsborough, NC 27278
F & W Developments, Inc. $554.85
127 Continental DriVe.
Durham, NC 27712
v// 9-8-3 F & W Developments, Inc. $340.85
127 Continental Drive
Durham, NC 27712
p/49-C-6 Steve Byrd $743.95
Rt. 1
Hillsborough, NC 27278
/29-C-7 Thomas & Marilyn Terrell $806.03
Rt. 1 , Box 71
Hillsborough, NC 27278
729-C-8 Norman & Betty Pieczynski $467.14
Rt. 1 , Box 74
Hillsborough, NC 27278
Apnp & Marnarpt Anldpnstein i340. R4
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Block Property
& Lot Owners Amount
Larry & Bonnie Woods $467.14
114 Little River Drive
Hillsborough, NC 27278
Phil McLamb $431 .74
Rt. 1
Hillsborough, NC 27278
29-C-1 Jerry Morris $431 .74
Rt. 1
Hillsborough, NC 27278
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Harry Inscoe Participatory Paving Project 04
FRONT
M4P-BLOCK7LOT PROPERTY OWNERS FOOTAGE
29-A-1 Harry Inscoe, Rt. 1 , Box 81 , Hillsborough 200
29-A-2 Fletcher Garrard & Edna, Rt. 1, Box 80, Hillsborough 148.52
29-A-3 Luther Medlin & Virginia, Rt. 1, Box 79, Hillsborough 149.59
29-A-4 Chandra P. & Vasanthi Immanuel, Rt. 1 , Hillsborough 60
29-8-1 David Latshaw & Linda, Rt. 1 , Box 28, Hillsborough 135
29-8-2 F & W Developments, Inc. , 127 Continental Dr. , Durham _244.18
29-8-3 F & W. Developments, Inc. , 127 Continental Dr. , Durham 150
29-C-6 Steve Byrd, Rt. 1 , Hillsborough 327.4
29-C-7 Thomas Terrell & Marilyn, Rt. 1, Box 71, Hillsborough 354.72
29-C-8 Norman & Betty Pieczynski, Rt. 1, Box 74, Hillsborough 205.58
29-0-1 Gene & Margaret Goldenstein, Rt. 1 , Hillsborough 150
29-D-2 Larry & Joyce Taylor, Rt. 1 , Hillsborough ' 276.6
29-D-3 Ronnie & Alice Stewart, Rt. 1, Hillsborough 235.03.
29-D-4 Larry & DonnteWoods, 114 Little River Drive, Hillsborough 205.58
29-E-1 Phil McLamb, Rt. 1, Hillsborough 190
29-C-1 Jerry Morris, Rt. 1 , Hillsborough • 90
F 71= 7
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C��UT 5 x�n7
PRELIMINARY ASSESSMENT ROLE IN CONJUNCTION WITH THE ORANGE COUNTY
BOARD OF COMMISSIONERS' DECISION TO FINANCE AND ASSESS THE LOCAL
SHARE OF THE COST OF PAVING NORTH CAROLINA STATE ROAD 11 1878
ALSO KNOWN AS NEW HOPE DRIVE, IN'CH8PEL HILL TOWNSHIP, ORANGE
COUNTY, NORTH CAROLINA.
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The property nescribed below, the names of the owners of said
property, the assessment levied against eaeh parcel Of property, the basis
for the assessment levied against said parcel and the terms of payment of
assessment all set forth below, together with tax maps of the project,
the anses ,
. constitute the assessment roll for ll fu the paving of North Carolina State Road
# 1878 also known as �_ . ",,_ ' . , ` • ' ng ,
Ciunty, North Carolina' .
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BASIS FOR ASSESSMENT
� inst the property described below
The basis of assessment against
linear foot of street frnntage which represents the total
is � 2.O6 per near
local^ share of the cost of this project- Theiota7 front footage for this
project is 7,391 at an estimated total cost of $ l5,run n� �
TERMS OF PAYMENT OF ASSESSMENT
A. Within thirty (30) days after notice o f confirmation of
assessment roll is published each owner of aSsessed property may pay his
assessment in without interest'
B. Any assessment not paid in full as provided e a bove shall be
l installments
paid in five (5) equal annua with the first such installment,
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with interest, due sixty (60) days after the date that the Assessment Role
; is confirmed, and the remaining successive year until the assessment is paid
in full.
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ASSESSMENT ROLE
FOR THE LOCAL SHARE OF THE COST OF PAVING
NORTH CAROLINA STATE ROAD #1878, ALSO KNOWN AS NEW HOPE DRIVE, IN
CHAPEL HILL TOWNSHIP, ORANGE COUNTY, NORTH CAROLINA.
Block Property
& Lot Owners Amount
William H. & Mattie Turner $414.39
Rt. 2, Box 352
Chapel Hill , NC 27514
„AA-A-4 Robert & Mary Sisco $332.57
Rt. 2, New Hope Drive
Chapel Hill , NC 27514
William H. & Mattie Turner $206,31
Rt. 2, Box 352
Chapel Hill , NC 27514
William H. & Mattie Turner $206.31
Rt. 2, Box 352
Chapel Hill , NC 27514
/6-A-7 William H. & Mattie Turner $206.31
Rt. 2, Box 352
Chapel Hill , NC 27514
4A-A-8 Geneva Moody $412.62
1204 Airport Road
Chapel Hill , NC 27514
Wilbur & Doris Groome $206,31
Rt. 2, New Hope Drive
Chapel Hill , NC 27514
---6-I-A-11A Dr. H. Mauzee & Rose Davis $206.31
Rt. 2,
Chapel Hill , NC 27514
IAA-A-11 Dr. H. Mauzee & Rose Davis $167.63
Rt. 2,
Chapel Hill , NC 27514
i-/8A-A-118 Dr. H. Mauzee & Rose Davis $136.68
Rt. 2,
Chapel Hill , NC 27514
/6-A-13 Dr. H. Mauzee & Rose Davis $226.94
Rt. 2,
Chapel Hill , NC 27514
i/g/A-A-14 Rose Marie Davis $226.94
Rt. 2,
Block Property
& Lot Owners Amount
-A-19 Alfred & Jene Goshaw $259.25
Rt. 2,
Chapel Hill , NC 27514
w4/4:-J4-20 Michael & Joellyn McCrory $454.01
Rt. 2, Box 345A
Chapel Hill , NC 27514
John & Marilyn Mbrand $219.74
Rt. 2, Box 374A
Chapel Hill , NC 27514
,r8CA-23 Rose Marie Davis $219.74
Rt. 2,
Chapel Hill , NC 27514
/k-A-24 Rose Marie Davis $206.31
Rt. 2,
Chapel Hill , NC 27514
)34"-A-25 Kathleen Peqram $206.31
c/o Darrell L. Slaton
Rt. 2, Box 348A
Chapel Hill , NC 27514
vA-A-26 Doyle Gordon $202.74
Rt. 2,
Chapel Hill , NC 27514
,78A-B-1 William & Mattie Turner $752.97
Rt. 2, Box 352
Chapel Hill , NC 27514
4,8A-B-2 William & Mattie Turner $206.31
Rt. 2, Box 352
Chapel Hill , NC 27514
,/8A-B-3 William & Mattie Turner $103. 15
Rt. 2, Box 352
Chapel Hill , NC 27514
„r8A-B-3A Rose Marie Davis $103. 15
Rt. 2,
Chapel Hill , NC 27514
Dr. Mauzee & Rose Davis $440.47
Rt. 2,
Chapel Hill , NC 27514
/BA-B-6 Dr. Mauzee & Rose Davis $309.67
Rt. 2,
Chapel Hill , NC 27514
p/8 -B-7 Dr. Mauzee & Rose Davis $226.94
Rt. 2,
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Block Property
& Lot ' Owners Amount
/ B-13 Tazewell Garner $552.99
413 N. Columbia Street
Chapel Hill , NC 27514
Rose Marie Davis $206.31
Rt. 2,
Chapel Hill , NC 27514
v4B-15A Rose Marie Davis $206.31
Rt. 2,
Chapel Hill , NC 27514
/6-B-15 Rose Marie Davis $206.31
Rt. 2,
Chapel Hill , NC 27514
Cleveland & Idabell Passmore $711 .85
8353 42nd Avenue, North
St. Petersburg, Florida 33709
01-B-17 Michael Clark & Barbara Davis $206.31
18 Pineview Estates, Rt. 4
Chapel Hill , NC 27514
78A-B-18 William & Mattie Turner $206.31
Rt. 2, Box 352
Chapel Hill , NC 27514
,/8W-B-19 William & Mattie Turner $206.31
Rt. 2, Box 352
Chapel Hill , NC 27514
1„,8K-B-20 William & Mattie Turner $206.31
Rt. 2, Box 352
Chapel Hill, NC 27514
William & Mattie Turner $545.01
Rt. 2, Box 352
Chapel Hill , NC 27514
r/6A-C-2 Felton Terrell $258.53
Rt. 2, Box 743
Chapel Hill , NC 27514
%A-C-3 Felton Terrell $677.58
Rt. 2, Box 743
Chapel Hill , NC 27514
William & Mattie Turner $206.31
Rt. 2, Box 352
Chapel Hill , NC 27514
William & Mattie Turner $206.31
Rt. 2, Box 352
Chapel Hill , NC 27514
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Block Property
& Lot Owners Amount
/A-C-11 William & Mattie Turner $257.99
Rt. 1 , Box 352
Chapel Hill , NC 27514
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A. T. Goshaw Participatory Paving Project #3
FRONT
MAP-BLOCK-LOT* PROPERTY OWNERS FOOTAGE C
8A-A-3 William H. & Mattie Turner, Rt. 2, Box 352, Chapel Hill 200.86 $4
8A-A-4 Robert & Mary Sisco, Rt. 2, New Hope Drive, Chapel Hill 161.2 3
8A-A-5 William H. & Mattie Turner, Rt. 2, Box 352, Chapel Hill 100 2
8A-A-6 William H. & Hattie Turner 100 2
8A-A-7 William H. & Mattie Turner 100 2
8A-A-8 Geneva Moody, 1204 Airport Rd. , Chapel Hill 200 4
8A-A-9 Wilbur & Doris Groome, Rt. 2, New Hope Drive, Chapel Hill 100 2
8A-A-11A Dr. H. Mauzee & Rose Davis, Rt. 2, Chapel Hill 100 2
8A-A-11 Dr. H. Mauzee & Rose Davis, Rt. 2, Chapel Hill 81.25 1
8A-A-1JB Dr. H. Mauzee & Rose Davis, Rt. 2, Chapel Hill 66.25 1
8A-A-13 Dr. H. Mauzee & Rose Davis, Rt. 2, Chapel Hill 110 2
8A-A-14 Rose Marie Davis, Rt. 2, Chapel Hill 110 2
8A-A-15 Arthur McAllister, c/o H. D. McAllister, 461 S. Spring, St. , 220 4
Spartenburg, Sc
8A-A-16 James & Margie Garrett, 2829 Duke Homestead Road, Durham 27702 110 2
8A-A-17 William Kuhns, Rt. 2, Box 347, Chapel Hill 115.78 2
8A-A-19 Alfred & Jene Goshaw, Rt. 2, Chapel Hill 125.66 2
8A-A-20 Michael & Joellyn McCrory, Rt. 2, Box 345A, Chapel Hill 220.06 4f
8A-A-22 John & Marilyn Morand, Rt. 2, Box 374A, Chapel Hill 106.51 2
8A-A-23 Rose Marie Davis 106.51 2
8A-A-24 Rose Marie Davis 100 21
8A-A-25 Kathleen Pegram, c/o Darrell L. Slaton, Rt. 2, Box 348A, 100 21
Chapel Hill
8A-A-26 Doyle Gordon, Rt. 2, Chapel Hill 98.27 21
8A-B-1 William & Mattie Turner, Rt. 2, Box 352, Chapel Hill 364.97 7!
8A-B-2 William & Mattie Turner, Rt. 2, Box 352, Chapel Hill 100 2!
8A-B-3 William & Hattie Turner, Rt. 2, Box 352, Chapel Hill 50 it
8A-B-3A Rose Marie Davis, Rt. 2, Chapel Hill 50 it
8A-B-4 Dr. Mauzee Davis & Rose, Rt. 2, Chapel Hill 211.5 4L
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FRONT
MAP-BLOCK-LOT!' PROPERTY OWNERS:
FOOTAGE
8A-B •15A Rose Marie Davis
100
8A-B-15 Rose Marie Davis
- 100
8A-B-16 Cleveland & Idabell Passmore, 8353 42nd Ave. , North, S. Petersburg 345.04
F1ori4 33709
8A-B-17 Michael Clark & Barbara Davis, 18 Pineview Est.Rt.4, Chapel Hill ' 100
8A-B-18 William & Mattie Turner
100
8A-B-19 William & Mattie Turner
_100
8A-B--20 William & Mattie Turner
100 ,
BA-C-1 William & Mattie Turner
264.17' !
8A-C-2 Felton Terrell , Rt. 2, Box 743, Chapel Hill 125.31 :
8A-C-3 Felton Terrell, Rt. 2, Box 743, Chapel Hill 328.431
8A-C-4 William & Mattie Turner
100
8A-C-5_ William & Mattie Turner
100 ;
8A-C-6 Charles Braswell, 5603 Garrett Rd. , Durham 27707 _200 4
8A-C-7 Donald & Evelyn Magrath, Rt. 2, Box 342, Chapel Hill 100 _ 2
8A-C-9 William & Mattie Turner
141 .72 2
8A-C-10 William & Mattie Turner
125.05 2
8A-C-11 William & Mattie Turner
125.05 2
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CERTIFICATE OF MAILING
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I, Paulette Pridgen-Pond, Clerk of the Board of Commissioners of
Orange County, North Carolina,'DQ HEREBY CERTIFY that on the 4th day of
March , 1981, I mailed by first class mail , postage prepaid, a copy of the
Preliminary Assessment Resolution for the financing by Orange County of
the local share of the cost of paving North Carolina State Road # 1878,
also known as New flope Drive, Chapel Hill Township and North Carolina
State Road # 1593, also knoWn aS Little River ,Drive, Little River Town-:
ship, Orange County North Carolina, to each owner, as shown on the
County tax records by property subject to assessment.
WITNESS my hand and the official seal of the Board of Commissioners
of Orange County, North Carolina, this the 4th day of March , 1981 .
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^ Paulette id~ ' d
Clerk of the of
Commissioners
for Orange County, North Carolina
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AGENDA ATTACHMENT 7
MANAGERS REPORT
March 2, 1981
CIVIL PREPAREDNESS
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Since the January power outage the staff has developed plans for upgrading
the County's emergency services. I believe we have developed a proposal that
will lead in a relatively short time to a system of developed plans sufficiently
comprehensive to respond to most energencies the County might be called upon to
deal with.
Actions To Be Taken Reasonably Soon
A) Acquire the two offices in the police building in Chapel Hill, (currently
used by the police chief). These offices are across the hail from the
Communications Center. One of these offices would be used for Emergency
Services and Emergehcy Management persons. The other would be used by
the Emergency Medical Services Coordinator. This would place
_Communications, Emergency Medicai Services, Emergency Management
(the old name for Civil Preparedness) and the director of these
departments all in one place.
B) Hire a temporary part-time employee to start developing emergency
operation plans and accumulating resource data necessary for their
support. A person competent to perform and experienced in this area
has been located.
C) Designate the Emergency Services Department Head (Bobby Baker) as
Emergency Management Coordinator. This is a state title required
before state or federal emergency preparedness officials will negotiate
in times of emergencies.
D) Continue the present Emergency Management Coordinator as deputy
coordinator who would be in charge of field operations in times
of an emergency.
If there is no charge for rent on the offices to be acquired this effort
can be funded between now and July 1st for about $2,500'
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Actions contingent upon next years budget;
A) Currently the County employs a secretary for 16 hours a week in —
Emergency Preparedness. Convert this position to full time, and move
it from Hillsborough to the Center Office in Chapel Hill . This person
would work about one half time keeping updated developed emergency plans
and resource lists and the other time providing secretarial assistance . ,
to the Emergency Services Department.
B) Add one additional dispatcher to the Communications Center. This will
allow the current Center Director (Bobby Baker) to devote some of his
time to overseeing Emergency Management and Emergency Medical Services
Departments.
C) Officially transfer the 0 Cnunty headquarters for Emergency
Management to the Emorgonov terviues Office in the old Chapel Hill
police Station,
This plan would provide one central point of control for em.ergencies, and
would shift responsibility for developing plans from the existing part,time
coordinator to the Department of Emergency'
mergenc Services. Their progress in developing
plans for particular types of emergencies cou ld be more closely monitored,
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CONSOLIDATED HUMAN SERVICES
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TR8N5PORTATlOM SYSTEM
A second item for inclusion in this month's Managers Report is a document
dealing with the proposed Human Service Transportation System. The report goes
into some detail explaining what is proposed, and projects both the expense
and revenue sides of a budget and points out some of the problems yet to be
surmounted. Its suggestion of July 1, 1081 as a starting date is unrealistic
unless the Board of Commissioners 1s willing to make a pre-budget commitment
of funding necessary to implement the program.
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For a. /9-vi
AGENDA ATTACHMENT 8—
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STATE OF NORTH CAROLINA
DEPARTMENT OF HUMAN RESOURCES
Division of Facility Services
JAMES B HUNT JR
CO vumoR P.0. BOX 12200 RALEIGH 27605 O.WILKEDIRECTOR RSON.JR.
SARAH T. MORROW,MO- MPH. 7E1 tPlIORE
SECRETARY February 26, 1981 (919)733-4560
Mr. C. D. Knight, Sheriff
Orange County Sheriff's Department
125 Court Street
Hillsborough, N.C. 27278
Dear Sheriff Knight:
On February 4, 1981, Mr. Francis J. Poole, Jail Consultant from the North Carolina
Department of Human Resources, inspected the Orange County jail. Enclosed is a copy
of the inspection report for your attention. Immediate action should be initiated
as soon as possible to correct any deficiencies cited in the report.
In formulating any plans for corrective action, it is of extreme importance that
Items E,9, E,10, and E,12, Fire Safety, receive priority since any deficiencies in
these areas could produce potentially life threatening situations. Deficiencies in
the above mentioned areas, when uncorrected, could also pose a theat to the health,
safety, and well, being of those confined.
If I or any member of the Jail and Detention staff may be of assistance to you con-
cerning this or any detention matter, please do not hesitate to contact us.
Sincerely,
Charles F. Hall, Head
Jail and Detention Branch
CFH/RES/ssm
Enclosure
cc: v(Irs. Ann Barnes, Chairperson, Orange County Board of Commissioners
Mr. Samuel M. Gattis, Orange County Manager
Mr. Francis J. Poole, Jail Consultant, Jail and Detention Branch
,•-dr::;',7 2
DES-7023
04/80 LOCAL CONFINEMENT FACILITY SEMIANNUAL INSPECTION
NORTH CAROLINA DEPARTMENT OF HUMAN RESOURCES
DIVISION OF FACILITY SERVICES
JAIL AND DETENTION BRANCH
Post Office Box 12200
Raleigh, North Carolina 27605
Inspection Date February 4, 1981 Time 12:00 pm
Facility Orange County Jail County Orange —
Address 125 Court St., Hillsborou.h NC Sheriff/Chief of Police c. D. Knight ——
Chief Jailer Capacity - 25 Date Built 1925
No. of Confinement Levels 2 Total Jail Staff 4 Jailers: Male 4 Female 0
Staff on Duty: Male 1 Female 0 Inmates Confined: Male 22 Female
Facility Staff Schedule: 8-hour shifts X 12-hour shifts Other
1st shift 8:00 am - 4:00 pm 1 male jailer
2nd shift 4:00 pm - 12:00 am 1 male jailer
3rd shift 12:00 am - 8:00 am 1 male jailer
C STRUCTURAL DEFICIENCIES OR INADEQUATE PROGRAM SERVICES IN THIS BLOCK
o may jeopardize the safe custody, safety, health, or welfare of persons con-
m fined in the facility and thus result in an immediate order for corrective rn
I action or closure as provided in G. S. 153A-223. The governing body shall I ,9
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consider the entire report at the first regular meeting after receipt of
a the report and shall promptly initiate any action necessary to bring the
c facility into conformity with the standards as provided by C. S. 153A-222.
e
A. SUPERVISION
Continuous supervision is provided to the following types of inmates as required
by G. S. 153A-224, Sections VIII and XII of the North Carolina Minimum Standards
for the Operation of Local Confinement Facilities:
1. Adult Males (Staffing oattern currently under evaluation) X
2. Adult Females (must be supervised only by female jailers)
3. Juvenile Males (must be supervised only by male jailers)
4. Juvenile Females (must be supervised only by female jailers)
B. MEDICAL CARE
The unit has a written medical plan properly posted which functions effectively
as required by G. S. 153A-225. X
C. SANITATION
The sanitation of the unit is maintained in accordance with rules and regulations
adopted under G. S. 153A-226 to effectively protect the health of inmates and
public. .X
D. FOOD SERVICE
The diet is adequate as required by Section IX of the North Carolina Minimum Stan-
dards for the Operation of Local Confinement Facilities. X
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DFS-7023 .
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C STRUCTURAL DEFICIENCIES OR INADEQUATE PROGRAM SERVICES IP THIS BLOCK C
✓• may jeopardize the safe custody, safety, health, or welfare of persons con- �
`/ T fined in the facility. and thus result i n an immediate order for corrective
P
7 � action or closure as provided i n G. S. 153A-223. The governing body shall I 1
,
n i
. a consider the entire report at the first regular meeting after receipt of a
n the report and shall promptly initiate any action necessary to bring the n
c c
e racility into cvnron"it with the standards as provided by C. S. 153A-222, e
___ ___
E. FIRE SAFETY
1, There are at least two complete sets of facility and emergency exit keys
as required by Section VII, paragraph A, of the Minimum Jail Standards,
(There are 2 sets of keys in the facility.)
. x.. � .
)/ '
2' one complete set of facility an4^mnrrnoncy exit keys not in use is stored
in a safe place but accessible to supervisory personnel for use in an
emergency as required by S=cti�n VII; paragraph A, of the x�ni�un ���l
Standards. r X
�3. Approved, permanently tlx iueqtifird mattresses in good condition are pro-
vided ao required by Section VII, paragraph H, of the Minimum Jail Stan-
dards. available as required by Section VII, z
paragraph I. of the Minimum Jail Standards. X
i 5, Fire extinguishers bear a current inspection tag and are maintained in
a fully charged and operable condition as required by Section VII, pars-
! _ graph I, of' the Minimum Jail Standards. x
. .
6. Fire escapes in sufficient number comply with N.C. Building Code and
Q. S. 6908 and 69-12 for each level. X
7, Emergency exit dpors are approved type, keyed to both sides, are func-
tional, and uompzr °ith N.C. Building Code. X
,
8' The confinement facility is of fire-resistive construction materials
and unattached to any structure of less than fire-resistive construction
unless separated by an approved fire wall as specified by the N.C.
Building Code. X
9. There is a plan for the emergency evacuation of inmates as required by
.
X Section vZn. paragraph B,6, of the Minimum Jail Standards.
10' The facility has a master fire plan posted as required by Section VIII,
X paragraph B.O. of the Minimum Jail otaodardo. � �
_ _
11. ;ailpro have been trained in the use of fire fighting equipment as re-
quired by Section VIII, Paragraph 0,6, �� the Minimum Jail Standards. X .
12, Fire drills are conducted at least quarterly and recorded as required by
X Section VIII, paragraph 0,6, of the Minimum Jail Standards,
-,
'—~ '
`�1
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DFS-7023
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1. Construction Materials as Required by Minimum Standards .
A. Paint - X
B. Bunks X EMI=
C. Floors X MIMI
D. Walls 6111111=11111
E. Ceilings ,„ 101111111111111 !
F. Windows X 111111111
G. Security Screens ..
•
11. Doors and Integral Locks .,., . . X NI
I. Dayroom Equipment ,
:
J. Steel Orating .
' - X MIN
K. Wiring and Electrical Fixtures X
L. Safety Vestibules . X
M. Multiple Door Locking Mechanisms with Mechanical Override X X
N. Floor Drains Accessible to Inmates are Provided with Secure _
Fasteners . X
2. Grouping of Prisoners
A. Segregation of Females (G.S. 153A-228, G.S. 14-261, Minimum
Standards)
B. Segregation of Juveniles (0.S. 153A-221.1, Minimum Standards)
3. Safety and Security Features
A. Local Fire Department Has Been Requested to Inspect Facility In
Its Fire Prevention Inspection Program . X ,
B. Mirrors Comply With Standards X
C. Safety-Type Razors for Shaving are Provided . X
D. Visiting Areas are in Compliance with Standard Requirements X
E. Conference Area is Provided for Attorneys and Clergymen X
F. Medical Clinic Area is Provided I X
G. Booking Area Provides Proper Security I X
H. All Locks are Kept in Good Working Order X
I. Heat, Lights, Windows, or Controls are Not Accessible to Prisoners X ,
J. Security Section Doors are Kept Locked . r X
K. Facility is Hazard Free X
4. Space Utilization
A. Approved Holding Area is Provided and Properly Equipped - X
B, Plan is Provided to Handle Excess Population Snould
Overcrowded Conditions Exist in the Facility X
C. Overcrowding Does Not Occur I x
i:v.4,•
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5. Structural Arrangements and Accommodations .
A. Single Cells Conform in Size to Minimum Standards X
B. 'Multiple Cells Conform in Size to Minimum Standards 121110111111 .
C. Cell Areas Utilizing a Common Dayroom Do Not Exceed
Multiples of twenty-four (24) Persons 11111111
i D. If Facility Has Dormitory-Type Confinement, Size Conforms to 1111111
Standards
Ho More Than Sixteen (16 Persons are Held in Any Dormitory
E. Facility Has Sufficient: 11111
1. Number of Commodes
4 2. Number of Lavatories LillgllIllall
Lr: 3. Sanitary Drinking Water 1111111111111111111
4. Humber of Showers 121111111111
w 5. Tempered Water IIMIIMIIMIN
t 6. Dayroom Space .
7, - - -
F. Sufficient Storage Space is Provided
. X I
it, -• -
6. Heat, Light and Ventilation
.[.' A. Heat (Type: Steam ) is Adequate X _
B. Ventilation (Type:- Natural ) is Adequate X
C. Lighting (Artificial X Natural X ) is Adequate X „I
.
7. Personal Hygiene and Comfort
A. Clean and Adequate Bedding is Provided X
B. Necessary Towels and Soap for Bathing are Provided • ' X I i
C. Juveniles are 'Provided Toothpaste, Toothbrush, Soap, Towels,
, Bedding and Combs
D. Adequate Laundry Services are Provided X III
8. Medical Care .
A. Supervisors Understand Responsibility and Requirements in
Submitting Death Reports X
B. The Mentally Ill are Properly Observed and Expeditiously • ,
I Transferred to a Medical Facility X
C. Inmates with Infectious or Contagious Diseases are Segregated X I
9. Food and Sanitation
A. If Food is not Prepared at the Facility, Food Catering is
Handled by Written Agreement as Prescribed
B. Prisoners are Provided Three (3) Adequate Meals Per Day
C. Diet an. Mea 'c edule are in Compliance with Minimum Standarcs x_
D. ritchnn Appears Clean and Sanitary 1 X
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6 Fs-70 23
04/80
Page 5
8
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9. Continued
E. Kitchen Equipment is Adequate
F. Clean-up Stations and Equipment are Provided 11111111§11111.
G. Jail Appears to be Clean and Sanitary 11111111111111.1
H. Sanitation Inspection Recommended: Yes No Pill
I. Reports are Submitted as Prescribed (G.S. 108-81)
10. Are there any plans for new construction or major renovation: Yes
If yes, describe: New addition and renovation in the planning
11. Name(s) of Person(s) Contacted: ;. Delbert Garrett
----------
12, Comments: NO ENTRY INDICATES ITEM NOT APPLICABLE
SEE REVERSE SIDE FOR COMMENTS
Sheriff Knight stated that he is aware of his responsibilities under the Federal Civil
Rights Act regarding segregation by race.
---
Jail45dnsultant
Distribution:
Mrs. Ann Barnes, Chairperson, Orange Coun Board of Commissioners
Mr. Samuel Gattis, Orange County Manager
OVER
kigeAKO.B",, '• • •
.. . ;
t
-
INSPECTION REPORT COMMENTS
Orange County Jail
February 4, 1981
Item E,9: There is no plan for emergency evacuation.
Item E,10: , No master fire plan. -
Item E,12: Fire drills are not conducted quarterly nor recorded.
Item 1,B: _ Bunks are in bad condition.
Item 1,C: No security screens.
Item 1,I: No table in day room.
Item 1,L: No safety vestibules.
Item 3,C: Safety-type razors are not provided.
Item 3,D: Visiting area not in compliance.
Item 3,E: Conference area not provided for attorneys nor clergymen.
Item 3,1: No medical clinic is provided.
Item 3,G: Booking area is not properly secured.
Item 3,H: Cell locks on the upper level on the left side are not in working
order.
Item 4,A: No holding cell.
Item 5,E(1): Commoces need fixing or replacing.
Item 5,E(2): Lavatories need replacing.
Item 5,E(4): Showers need fixing due to deturioration, No shower curtain.
_ .
Item 9,1: No clean-up station,
FJP/ssm
1);
??. ,AGENDA-ATTACHMENT 10
NORTH CAROLINA : •
RESOLUTION
ORANGE COUNTY
WHEREAS pursuant to N.C. Gen. Stat . §69-25. 1 a
petition has been submitted to the Board of County
Commissioners of Orange County for the establishment of the
CERTIFICATE OF MAILING
I , Paulette Pridgen-Pond, Clerk of the Board of Commissioners of
Orange County, North Carolina, DO HEREBY CERTIFY that on the 4th day of
March 1981, I mailed by first class mail , postage prepaid, a copy of the
Preliminary Assessment Resolution for the financing by Orange County of
the local share of the cost of paving North Carolina State Road # 1878,
also known as New -Hope Drive, Chapel Hill Township and North Carolina
State Road # 1593, also known as Little River Drive, Little River Town-
.
ship, Orange County North Carolina, to each owner, as shown on the
County tax records by property subject to assessment.
WITNESS my hand and the official seal of the Board of Commissioners
of Orange County, North Carolina, this the 4th day of March , 1981.
Paulette Pridoen-p/ d
-
District must register within the time permitted by law in
order to be eligible to vote in the said election.
4. The Orange County Manager shall cause a copy of
this resolution to be delivered to the Orange County Board of
Elections by delivering same to its Executive Secretary.
Upon motion duly made and seconded, the foregoing
resolution was passed by the following vdte:
Ayes: Commissioners Barnes, Gustaveson, Walker
Whitted and Willhoit
Noes: Commissioners None
IF [ Paulette Pridgen4.Pond ) , Clerk to the Orange
. , ! .
County Board of Commissioners, DO HEREBY CERTIFY that the
foregoing is a true copy of so much of the recorded
proceedings of a meeting of the Orange County Board of County
Commissioners held on Parch 17, 1981 ) , as it
relates to the resolution hereinabove set forth.
WITNESS my hand and the official seal of the said
5 Board this the 17thday of !larch , 1981 .
Clerk to the Orange County
Board of Commissioners
• nt:C..10 rj 1')
/4)
NORTH CAROLINA
RESOLUTION r
)
ORANGE COUNTY
WHEREAS pursuant to N.C. Gen. Stat. §69-25.1 a
petition has been submitted to the Board of County
Commissioners of Orange County for the establishment of the
SOUTHERN TRIANGLE FIRE DISTRICT and for the calling of an
election in the said District for the purpose of submitting to
the qualified voters therein the question of levying and
collecting a special tax on all taxable property in said
District, of not exceeding fifteen cents ($.15) on each one
hundred dollars ($100.00) valuation of property for the
purpose of providing fire protection in said District; and
WHEREAS as required by N.C. Gen. Stat. 569-25.1, the
said petition for the SOUTHERN TRIANGLE FIRE DISTRICT has been
signed by fifteen percent (15%) of the resident freeholders
living in the said District; and
WHEREAS the Board of County Commissioners has
consulted with the Orange County Board of Elections with
;
respect to a date for the election aforementioned;
IT IS THEREFORE RESOLVED as follows:
1. The Orange County Board of Elections is
respectfully directed to hold and conduct an election in the
SOUTHERN TRIANGLE FIRE DISTRICT for the purpose of determining
those in favor and those against levying a tax in said
District for fire protection therein. Said election shall be
held pursuant to the relevant provisions of N.C. Gen. Stat.
§69-25.1 et seq and N.C. Gen. Stat. §163-1 et seq.
2. The date and time for the election set out above
shall be [ November 3, 1981, 6:30 A'1--7:30 Pk
3. The Orange County Board of Elections shall cause
a notice to be published in the Chapel Hill Newspaper within
the time required by the North Carolina General Statutes,
COLEMAN,BERNHOLZ,
DicEnsoN BERNHOLZ, advertising the said election as provided by law and
GLEDHILL
HAP,CRAVE advertising the fact that all unregistered voters in the said
ATTORNEYS AT LAW
CHAPEL HILL N C
HILLS1301tOUGH N.C.
-• -
•
District must register within the time permitted by law in
order to be eligible to vote in the said election.
4. The Orange County Manager shall cause a copy of
this resolution to be delivered to the Orange County Board of
Elections by delivering same to its Executive Secretary.
Upon motion duly made and seconded, the foregoing - .
resolution was passed by the following vote: - I
Ayes: -.Commissioners Barnes, Gustaveson, Uaiker
Ohitted and Willhoit
•
Noes: Commissioners None ______-
I, [Paulette Pridrien.qand ] , Clerk to the Orange 1
County Board of CommissionerS, DO HEREBY CERTIFY that the
foregoing is a true copy of so much of the recorded
proceedings of a meeting of the Orange County Board of County
ComMissioners held on (?larch 17, 1981 as it
relates to the resolution hereinabove set forth.
WITNESS my hand and the official seal of the said
Board this the 17t;-day of March 1981 . 1
•
Clerk to the Orange County
Board of Commissioners
-2-
COLEMAN.BERNHOLZ,
DICKERSONr BEP.NHOLZ,
GLEDHILL
& HARGRAVE
ATTORNEYS AT LAW
CHAPEL HILL.N C
HILLSOOROUCH,N,C
ITGEOV;t1TrItd;- . Li -
Mc 3 9
cci s-e412 11. ,U .:7,
ORANGE COUNTY PLANNING DEPARTBFENT
HILLSBOROUGH
NORTH CAROLINA
27278
Ott Cal'
4..012
67),
tr=
MEMO
TO Mr. S: M. Gattis, County Manager
PROM: Orange County Planning Department
DATE: January 23, 1981
RE: Planning Board recommendation on Jamasa Subdivision
This case was referred to the Planning Board for their consideration
at the January 19, 1981 meeting of the Planning Board.
The Planning Board recommends: , Approval with the attached
conditions.
_
(ATTACUENT C-3)
PRELIMINARY PLAN OF JAMASA
The Orange County Planning Department recommends approval of the
preliminary plan of Jamasa with the following conditions:.
1. The private right of way shown on the preliminary plan as
Burnside Drive should be dedicated as required in IV-B-3,
IV-B-5--b of the subdivision ordinance.
2. The road should be constructed to the secondary road standards
of NCDOT as required in IV-B-3-e. This subdivision has sanitary
sewer and public water available to it. It lies adjacent
to the city limits of the Town of Hillsborough and therefore
the Staff recommends that the road from Cameron St, to the
east side of this property should be paved to State Standards.
3. The developer shall dedicate 30' sanitary sewer easements to
serve each lot in the development and on top of the existing
sanitary sewer line that crosses the property as required in
IV-B-6.
4. The developer shall extend the existing water line from
Cameron St through his property to the eastern boundary line
and install a fire hydrant on his property if any dwelling
will be more than 500' from an existing hydrant.
5. All the required street and utility improvements hhall be
constructed or installed before the approval of the final
plat as required in Section V.
4
: (
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AGENDA ATTA(,HENT 1-
(ATTACHMENT C-5)
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MI= ra
M.70, Town Clerk
• - Frrd S.Cue, HILLSBOROUGH, NORTH CAROLINA 27278 „Tclus:on
C0.1 *NO SuP.Ct".1.,Fe,
1-kg4,cr" Jchava CF.A3MCncod.—
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17.24:b4 K$teverts „41; Arvold W Harlem
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4141ftwAP.
December 19; 1980
Mr. Eddie Kirk
Orange County Planning Department
Orange County Courthouse
Hillsborough, North Carolina 27278
Dear Eddie:
The purpose of this letter is to inform you that water utilities
does extend to South Cameron Street, in front of the Orange Medical
Center. Water service can be extended from this point to the Jamasa
Housing Project at the developers cost, according to Clarence Rosemond,
Water-Sewer Superintendent- Sewer utilities does run through the
Jamasa property.
If you have further questions regardinr.thislocation, please call
me.
Sincerely,
)4.c
Agatha Johnson, Town Clerk
•
•
,3
(ATTACHMENT C•-6)
Ckmat rd Wino. hirratts4
Y red S.Cam HILLSBOROUGH. NORTH CAROLINA. 27.7,73 Agatha Jc4trocn
Sapr.W w
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P32.1 Istatio rezro.c. LEL Wasorma-
Ramtn J.5c I PC/,., I
Sarreas r-r s
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Dec. 8, 1980
TO: Eddie Kirk, Orange Co. Planning Dept. fe!
FROM: Jarvis L. Belch, Planning & Zoninegtaiagar;u,
RE: Courtesy Review of Jamasa Subdivisio
This is to inform you that the Hillsborough Planning Board has reviewed
the preliminary subdiVision plans for the Jamasa subdivision and after
considerable discussion agreed on the following:
1. This subdivision (area) has a very delicate historic back-
-ground, and any construction, errection or land use in this
area should be considered with the historic atmosphere of the
area.
2. That the lot sizes meet the minimum lol'I'requirements,of that
district, according to the interpretation of the Hillsborough
Zoning Ordinance at this time.
•
•
•
„ ..
aleit.e, c4„444 6fic(34.4-7:61,aitei 4(
a
LAw OFF ICES Ar-_,,p a oe-d-, /164'44
HOGUE STR1CKLA D
110 U. Margaret Lane
HILLSBOROUGH.NORTH CAROLINA 27278 Ar;PNDA ATTACHMENT 11
CYRUS 0 HOCUE,ffl AREA CODE 919
LUCY D STRICKLAND
H 1 LLSEOROUCH TELEPHONE 732-4865
DURHAM TELEPHONE 682-3004
January 21, 1981
Orange County Commissioners
Orange County Courthouse
Hillsborough, North Carolina 27278
Re: Jamasa sub-division
Dear Sirs:
The Orange County Planning Department on January 210, 1981, approved
a preliminary plan of Jamasa with five recommendations' and conditions
proposed by the Orange County Planning Department. This approval by
• the Orange County Planning Board was over the protest of the developer
who asked that the Board turn down the plan. rather than approve it
with the conditions recommended by thc Orange County Planning Department.,
I understand that this sub-division will automatically be on the
agenda for the first meeting in February. This letter is to respectfully
request that the Orange County Board of Commissioners not consider this
sub-division in the February meeting but consider approving the same in
• their first meeting in March.
As there is no way for this sub-division to be developed with the
conditions required by the Orange County Planning Board (this is because
of finances) we would like very much to have an opportunity to present for
your consideration the reasons why we feel that the conditions imposed by
the Orange County Planning Board are unnecessary.
I would estimate at this time that it will take from one-half (1/2) of an
hour to fourty-five (45) minutes for us to present our case.
Until I hear from you, I remain
1
Sincerely yours,
4011ri;
C, D. Hogue, III
HOGUE & STRICKLAND
CDH/mm
PI
•1 AGENDA ATTACHMENT
ORANGE COUNTY PLANNING DE.PARTMENT
TnTx,SBOROTTGEE
NORM CAROLINA.
27278
- "In
t •
47,7
. ,
MEMORANDUM
TO: Sam Gattis
FROM: Planning Department - TLHaektnajjauiL -
DATE: December 10, 1980
SUBJECT: Proposed Fee Schedule: ,Sedimentation and Erosion Control -'
Total Budget for Soil and Erosion $40,425.00
Costs not associated with - review
of plats/permits 25%
Costs that are associated with
review of plats/permits $30,245.00
Total Annual Revenue for Soil Erosion
with Recommended Fees $30 245.00
Total hours spent on review plans/permits 2,080 hrs./yr. x 2 = 4,160 hrs./yr.
4,160 hrs./yr. x .25 = 3,120 rs./yr.
$30,245.00 3,17.0 hrs./yr. = $10.00/hr.
1. Less than 20,000 sq. ft. disturbed: No permit needed. No fee charge.
2. PLAN EXEMPTION FORM: 20,000 sq.ft.740,000 sq.ft. disturbed
Conference with landowner 1 hour
4
Initial site inspection . 1 hour
Periodic site inspections ( '2 per month) 2 hours
TOTAL HOURS ........... 4 hours
Charges to grade: $10.00/10,000 sq.ft. disturbed
PLAN EXEMPTION: $40.00 flat fee
is recommended
•-L
• Memorandum - Sam Gattis
9-29-B0
Page 2
3. PLAN REVIEW: 40,000 sq-ft. - 80,000 sq. ft. disturbed
Conference with landowner 1 hour
•
Initial site inspection 1 hour
Review of plan 4 hours " f :
Letter to owner enumerating plan modifications hours
TOTAL HOURS 8 hours (1 working day)
$80.00 flat fee per review is recommended (based on $10.00/hr.)
4. PLAN REVIEW: over 80,000 sq. ft.:. disburbed
More complicated plan review . 8 hours,
May require several site visits 2 hours
More time on modifications/ammendment letter 4 hours
TOTAL HOURS .............. ...... 16 hours (2 working days)
$160.00 flat fee per review is recommended",
5. GRADING PERMITS: 40,000 sq. ft. - 80,000 sq. ft- disturbed
A grading permit is issued when Sedimentation and Erosion Control Plan is
approved.
Involves periodic site inspections (4 per month). Involves use of County vehicle
RECOMMENDATION:. ;$10-007 10,000 square feet disturbed.
6. GRADING PERMITS: Over 80,000 sq. ft. disturbed
A grading permit is issued when Sedimentation and Erosion Control Plan is ,
approved.
Involves more site inspections ( 6 per month). Involves use of County vehicle.
More inspection time per inspection.
Longer construction time.
RECOMMENDATION: $12-00/ 10.000 square feet disturbed.
7. RENEwALS: A permit time limit of one year from the date of issuance is
recommended. In order to reduce the negative impact on projects lasting,
for example, 15 months, it is suggested that renewal of a permit be valid
for six months at one-half the original application fee.
• _ „ _ •
AGENDA ATTACHMENT 13
STATE OF NORTH CAROLINA
DEPARTMENT OF TRANSPORTATION
Graham, North Carolina 27253
7t. JAMES B.HUNT.J R. DIVISION OF HIGHWAYS
GOVERNOR February 24, 1981
THOMAS W,BRADSHAW.JR.
SECRETARY
Orange County
Mr. Sam Cattle, County Manager
Orange County -
P. O. Box 606 •
Hillsborough, North Carolina 27278
Subject: Petition for Addition — Arboretum Drive
in Laurel Hill Subdivision
Dear Mr. Gattis:
Attached is Form SR-4, Secondary Road Addition In-
vestigation Report, for Arboretum Drive in Laurel Hill Subdivision.
This is being forwarded to you for review by your Board
of Commissioners.
Yours very Truly,
.71
S. •(1)(2
Jones
DISTRICT ENGINEER
/at
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A
cc: Mr. J. W. Watkins
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NORTH CAROLINA STATE DEPARTMENT OF TRANSPORTATION
DIVISION OF HIGHWAYS
^ ^
SECONDARY ROAD ADDITION INVESTIGATION REPORT
County 0rmzge Co'-File No. Date
:Township . Chapel Hill ' Div. File No,
Local Name Subdivision NameIaurelBiJl ~
Length 0;32 Width Typo G1 Condition Fair
Is this a subdivision the construction requirements for such
streets? /en Recorded 8bok'20 Page 4� _'
Is this a subdivision street subject to participation paving? ^ ^
Number of homes having entrances into road 11 '
Other uses having entrances into road ' mine
Does right-of-way obtained meet preseht Division of Highways-requirement? Recorded
' �
If not, why? ' `
Is petition (8K-1 attached? Yes
Is the County Commissioners' Approval TdK-2) attached?
If not, why?
Does the road meet present minimum Division of- Highways construction requirements?
Ypn
If not-, state what is needed to place the road in an acceptable maintenance
condition under Remarks and Recommendations.
Is a map attached indicating information for reference in locating road by the
Planning Department? Yes
Cost to place in acceptable maintenance condition: Total Cost $ 0,00
Grade, drain, stabilize $ ' ° Drainage $ , Other $
Remarks and ReuommendatiunuMents ndminumreqpirements. Recommend addition.
Reviewed and approved
Board of Transportation Member
Reviewed and approved J. W. Watkins . G. B. Jones
Watkins DlYI3ION ENGINEER DISTRICT ENGINEER
(Do pot write in this space -
'.„a� `�o�$� For use of Secondary Roads Dept.)
— Petition- � ' Ptioo No
•
'' (Do not write in this space -
, `
�mr�� For use of Planning Dept.)
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AGENDA ITEM 14
An increase in mileage reimbursement from 19t to 25t per mile for
private vehicle use would require a cutback in anticipated mileage
county-wide of 46,792 miles this year or an increase of $2,807'52
to travel budgets. An analysis pf travel reimbursements for private
vehicles only shows the following trend with the largest users indicated:
# Employees % of Average % of
Department Traveling' Total Users Cost Total Cost
Social Services 44 33% $2,586'18 37%
Health 19 14% 1 ,392.07 20%
Aging 18 10% 346'00 5% .
Elections 17 8% 132'96 2%
Planning 10 7% 103.46 3%
CETA 8 6% 313-31 4%
All other departments _Z9 _22� 1 ,971.13 29% .
� .
Average per month 134 100% $6,934.11 100% � �
A current study for the actual cost of operating county ehidos
in this fiscal year resulted in 23t a mile for medium and large size
vehicles and 17t for small size. This cost included gas, oil, insurance,
Maintenance and did not ihclude depreciation of the County motor pool
facility. We would anticipate similar costs for private vehicles:.
While it is important to consider comparable rates being paid in
other government units, we are almost 3/4ths through this budget year
and policy for the rate was set as part of the budget process. The
rate of 25t per mile is being considered for the next fiscal year in .
deterimining travel budget projectfnns. When polled, the majority of
County departments (including Social Seryices and excluding Health)
did not feel they could provide the increased rate without additional
funds.
With the arrival of 22 new vehicles on March 19th, there will be
relief to the employees who actually drive the greatest amount of miles
in their private vehicles on County business. The County maintains the
motor pool for that purpose. While there are not enough vehicles to
supply the total needs of the employees, it is reasonable to assume
that through good supervisory control and more effective coordination
of the County vehicles, that employees would have access to the cars,
and could in that way, reduce wear and tear on their own cars.
"
. _-
AGENDA ITEM 15
At the direction of the Board, Public Works has undertaken
extensive renovation to County buildings. The funding for these
renovations is provided by the Capital Projects Ordinance and
a transfer to the General Fund is budgeted for current year re-
novations by the Public Works department. In order to complete
the tasks assigned to this department, a transfer of $55,000 from
the existing Capital Projects Ordinance is needed. j
In addition, the Board is being asked to consider an expansion
of the purpose of the Capital Projects Ordinance to include a
request by Mr. Davison, Chairman of the Orange County Public
Library. The North Carolina General Assembly awarded the Library
$39,500`tu purchase furnishings for the new library building.
The has committed $l0,00 ' Th are requesting that the
Board �
uard uf Commissioners appropriate' for the purpose of
finishing the interior and furnishing the library facility at the
Orange County Human Services building.
For consideration in the next fiscal year, research of completing
the County Building Capital Project Ordinance purpose will require
an additional commitment of $240,000, The cost overrun from the
current budget is a result of the jail renovation being more costly
than anticated. A review of the next year and a half to complete
renovations is as follows:
Funds currently available in the Capital Projects Ordinance:
($1,083'713'41)
Cost Categories to be completed:
1.) Grady Brown:
Balance due contracters $15,784.94
• 2.) Jail Renovation:
Contracts to be paid 1,077,607.01
(
3.) County Buildings:
Tax and Records Building,
| Courthouse, parking lot 122,203-00
4.) Orange �untyUb�� 9,5OU-�
`� - , �
E.) Contingenq/ .@ 6.3% 78,618.45
4l$1 323 7l3
. , '
Deficit $240,00'00
-
;
4
^: -":'11,1,
ORANGE COUNTY, NORTH CAROLINA
COUNTY OFFICE BUILDINGS
PROJECT ORDINANCE AMENDMENT
BE IT RESOLVED by the Orange County Board of Commissioners,
that the County Office Buildings Project Ordinance adopted June,
7980, is amended as follows:
'
(Decreased)
Appropriations Increased To Total
FUND:-
General Fund
Buildings & Equipment 2.1 65,OOU. 132°353
Capital Projects Fund
capital Buildings , (66,00L ) 874,673
(Decreased)
Resources Increased To Total
FUND:
General Fund
Transfer to Capital Projects (65,000.) 527,360
Capital Projects Fund und Trans er from General Fund 65,000 (527"360)
Adopted this / 77~ day of `
h� � '� / � F/
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••••••■•f
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,
AGENDA ATTACHMENT 16-C
Orange Oinuntu trEation talb Varlis Department
■;\
300 West To Street
•- HILLSBOROUGH,71 C 27278
0e,of Director
R WAYNSWESTON
MEMORANDUM
k
TO: Paulette Pridgen-Pond, Clerk
Board of County Commissioners
FROM: R. Wayne Westonfe,
DATE: March 5, 1981
RE: Advisory Council Membership; reappointment of
As per the request of Chairman Ron Hyatt the following AdVisori, CounCii
members are recommended to the Board of County Commissioners for 3-year
reappointments. This recommendation represents the unanimous petition
of the Council membership, and is in accordance with Article II,
Sections VII and VIII of the Council's ordinance.
Member Township Present Expiration Requested Extension
Willie Laws Eno March 1981 March 1984
Don Roberts Cedar Grove March 1981 March 1984
Bob Strayhorn Chapel Hill March 1981 March 1984
Your immediate notification to the Board will be greatly appreciated.
RWW/srs
Copy to: Ron Hyatt, Chairman,
Recreation and Parks Advisory Council
Don Dickerson, Vice Chairman
Recreation and Parks Advisory Council
Norman Walker, County Commissioner, Liaison
I •
•
•
Sam Gattis, MEMO
January 29, 1981
Page 6
COST COMPUTATION DATA
Current Salaries in Fee Generating Activities $ 22,424.00
Total Planning Department Budget 189,319.00
Minus Total Salaries 151,427.00
$ 37,892.00
Minus Professional Services 9,900.00
Total Planning Department Other Expenses a 27,992.00
Percent of Fee Generating Activity Salaries to
Total Salaries 15%
Percent of Fee Generating Activity to Total
Other Expenses (20% x 27,992) $ 4,198.00
Total Costs of Fee Generating Activit9. Salaries 22,424.00
Total Costs of Fee Generating Activity Other Expenses 4 198 00
$ 26,622.00
N
$ 26,622.00
Cost/hour of fee generating activities $ 3,640.00 =
/
. .
. .
..5.- • .ii, "V/4 , -,/7-09. /
• .
cit-e0 0
• ,
REQUEST FOR EMERGENCY
JJDP FUNDING
ORANGE
County
Project Name Project Number
Mental Health Preventive Service 09-178-D03-J002
-- Additional Funds
' 1
Line Item. Original Budget_ Requested by Line Item Total nudge
Personnel $9473.00 1500.60 $10073.00
Consultants -0- -0- -0-
Travel
829.00 50.00 879.00
Operating Expenses
1551.00 310.20 1,861.20
Equipment
-0- 0- • -s-
-
TOTAL
$11,853.00 :.41 il $13,713.20
Justification for Additional Funds:
Last year, OPC was able to provide services to Chapel Hill High School's Summer Schc
Program because the grant period started 3 months late. The program was very successi
and the high school is interested in continuing the program this simmer (1981) .
With a summer extention under this project, OPC is prepared to provide consultation
teachers (20 hours) , and two problem-oriented discussion groups twice a week (50 hours
In addition, we would like to extend our services under this grant to pilot two parent
educational-support groups for the parents of the children who have been or who are
currently in the discussion groups.
• /
1,93r
agrAlirr".-atitA-911---
.Au i ho ri z in g Official Project Director
Gretchen R. Dawson
AGENDA ATTACHMENT 24
MANAGERS REPORT
February 2, 1981
COUNTY ACHIEVEMENT AWARDS
In 1979 and in 1980 the County entered the NACO Achievement Award Program
and received awards for its Central Communication System (911 number) and its
Consolidated Tax Collection System. While the format of this awards program,
seems to have changed significantly from last year we plan to submit four of
our projects this year. 1) the Hypothermia Program developed and implemented
by Health Department Staff and the Program Analyst during last summer's heat
wave-,, 2) the Sheaffer House- Program developed bitheProgram Analyst with :co-
operation of the Social Service Staff, the Juvenile Court Staff0) renovation 01
,
abandoned GraAy Brown Chool into a hum4nserViCe complex 4ncrqu4rtering the
main staff of alT our humairservicq Apncies there, and 4) one
Recreation Program. The first three of these projects will be written up by
the Program Analyst before she leaves for her new job in mid-February. The
remaining project will be selected and written by the Recreation Director.
DISASTER PLANNING
The early January power outage pointed out all too clearly previously
prepared civil emergency plans prepared by the State Office of Civil Pre-
paredness and the County's Civil Preparedness Officer are too cumbersome to
bring into play for an occasion much short of a national calamity. Since the
reorganization plan implemented in January sets out a County Department of
'Emergency Services, of which I have named Bobby Baker head, I have asked him
to look into what happened during this power outage and to determine why our ;
program did not activate automatically. While his investigation is still in
progress his preliminary thoughts indicate the focus of Civil Preparedness has
changed very much in the last two years. The State Agency is now called the
Emergency Preparedness Agency, and their focus is changing from military
preparedness towards more local civil emergencies. Mr. Baker spent a day
in Alamance County last week, looking at their operation which has a small
full time staff that works mostly on emergency planning for localized
emergencies involving such things as fire, ice, wind or snow storms and
the likp. This nrnun also works on major military nripntpd nrniprtc and
as such receives a significant portion of its operational funding from the
State Government. Mr. Baker, Mr. D'Amore, Burch Compton, myself and hopefully
Mrs. Barnes are going in mid-February to Raleigh to confer with State Emergency
Preparedness Officials to secure their help or at least advice about reorganizing
our old Civil Preparedness Program as a part of our new Emergency Services
Department. Following that meeting I will probably ask that the County's inactive
Civil Preparedness Committee be reorganized into a group that will develop
disaster plans broad enough to cover most of the disasters one might expect to
occur in Orange County. I will keep you abreast of what is happening in this
area in future Managers Reports.
EMERGENCY MEDICAL SERVICES
Following a period of considerable unrest within the Orange County Rescue
Squad late last fall I wrote the Board a memorandum recommending the County
forge ahead with certain changes within the EMS area, Principal among these
changes was the recommendation the County become the lead agency in EMS and
assert full control over that operation. Movement in that direction was a
calculated risk as the County did not have resources of its own sufficient
to operate an EMS Program If either of the rescue squads or a significant number
of the members of either squad were to quit. The first step we took in that
direction was to request N. C. Memorial Hospital become the sponsor hospital
for EMS in Orange County and assert its willingness to become the principal
agency to provide EMS training. Yesterday I received a letter from the
assistant hospital administrator expressing the hospital 's willingness to
accept our proposal subject to our working out reasonable terms of this
relationship which could be expressed in a contractural agreement. The
hospital has assigned Dr. Bobzien to determine what conditions the hospital
desires to have covered in this contract. The doctor has promised to have
this material ready by the first of February. When it becomes available I
will contact the County Attorney and we will prepare a formal proposal for
the Board to review before it is submitted to the hospital . In the meantime
the hospital is moving forward, I understand, with arrangements to start
a E.M.T. I.V. course which will be available to qualified persons in the
South Orange, and Orange County Squads and the paid County Employees. I
will let you know when this course starts, how many persons have entered
and most importantly from which rescue squad t)iey came.
You have all heard about the New Hope Rescue Squad's abortive attempt
to secure a Farmers Home Administration loan to acquire an ambulance. Nearly
a year ago they received a telegram from Congressman Fountain advising them
they had been awarded this loan. On the basis of this telegram a group of
New Hope residents went to Central Carolina Bank and borrowed $20,000 on
their signatures to move rapidly ahead with the ambulance purchase. In any
event New Hope got the ambulance but the loan from Farmers Home did not
materialize. The ambulance was transferred to the Orange County Rescue Squad
building in late July. The New Hope loan is soon to become due. New Hope
wants to know what the County intends to do. Their choices are limited.
Either the County or one of the rescue squads buys the ambulance from them
or they will be forcedto let it go back to Central Carolina Bank. I have
talked with Mr. Baker and he says we cannot operate the current ambulance
program functioning out of the Orange County Station without this ambulance
so our chances are rather limited too, either buy this ambulance from New
Hope, or ask Orange County Rescue Squad to buy this ambulance,(which they
probably would do if we provided them the funds for annual payments on the
loan) , or for us to lease it from the Central Carolina Bank on a lease pur-
chase plan.
Perhaps the crux of our EMS problem is that the County has legal
responsibility of providing EMS and controls no equipment to provide this
service. To provide this service the County needs to own at least five
ambulances. We currently own one. Acquisition of this ambulance is one
additional step toward acquiring the resources necessary to operate an
EMS program. We have sufficient funds within our vehicle acquisition account
to purchase this ambulance if the Board is willing for us to take this action.
I do not feel we are solving any of our problems by providing funds to either
of the rescue squads to purchase this vehicle in their name on some type of
time payment plan. For us to move ahead with acquisition of equipment to
operate an EMS Program the County must be prepared to acquire one new
ambulance a year at least.
HUMAN SERVICES CONFERENCE 1980
Orange County Board of Commissioners
In the end-of-conference small group session, all five Commissioners met
with the County administrative staff members present to share thoughts
and ideas, and to evaluate the Conference experience. The Commissioners
agreed:
1) To continue their support for and interaction with the Human
Services Advisory Commission.
2) To continue the direct involvement of Commissioners as members
of human services boards, such as Board. of Social Services, Mental
Health Board, Public Health Board, Senior Citizen Board, JOCCA,
HSAC, Recreation Commission, etc.
3) To try to convert the Conference experience into action with
subsequent discussion on the Board of Commissioners and agency
boards.
4) To promote better understanding with agencies and the general
public regarding the limitations of the Board of Commissioners ,
e.g. inflexibility of mandates and requirements, funding limi-
tations, etc.
5) To continue to grapple with State and Federal policies in efforts
toward better cooperation and coordination with other levels of
government, and to continue efforts to affect policy through
contact with individual legislators and active participation in
the TJCOG, NCACC, and NACO.
6) To start afresh to look for new sources of funding, both public
and private.
7) To insist on coordination of services, where possible, particularly
through the budget process.
These were presented to the Conference in its final session.
AGENDA ITEM 14
An inc lease in mileage reimbursem?nt horn 19,.. to 2.5c'. per mile for
private vehicle use would require a cutback in anticipated mileage
county-wide of 46,792 miles tiis year or an increase of $2,807.52
to travel budgets . An analysis of tra,..el reibursements for private
vehIC les only shows the following trend with the largest users indicated :
Employees % of Average I of
De pa it ment Traveling _ Total Users Cost. _ Total Cost
_.....
Social Services 44 3:l% $2,585,18 37%
Health 19 14% 1 ,392.07 20%
A(jing 13 10% 346.00 H 5%
Elections 11 8% 132.95 2%
Planning 10 7% 193.46 -3%
CETA 8 6% 313.31 4%
All other departments 29 22% 1 ,971 .13 29%
Average per month 134 100% $6,934.11 100%
A current study for the actual cost of operatinc-j county vehicles
in this scal year resulted in 23C a mile for medium and large size
vehicles irld 17C for small siH, This cost included gas, oil , insurance,
maintenance and did not inclr depreciation of the County motor pool
facility, We would anticipate similar costs for private vehicles.
While it is important to consider comparable rates being paid in
other government units, we are almost .3/4ths through this budget year
and policy for the rate was set Li,; part of the budget process. The
rate of 25(t per mile is being conidered for the next fiscal year in
deteriminii 'j travel budget projections . When polled, the majority of
County departments (including Social Services and excludin9 Health)
did not feel they could provide the increased rate without additional
funds .
With the arrival of 22 new vehicles on March 19th, there will be
relief to the employees who actually drive the greatest amount of miles
in their private vehicles on County business . The County maintains the
motor pool for that purpose. While there are not enough vehicles to
supply the total needs of the employees, it is reasonable to assume
that through good supervisory control and more effective coordination
of the County vehicles , that employees would have access to the cars ,
and could in that way, reduce wear and tear on their own cars.
HUMAN SERVICES CONFERENCE 1980
Orange County Board of Commissioners
In the end-of-conference small group session, all five Commissioners met
with the County administrative staff members present to share thoughts
and ideas , and to evaluate the Conference experience. The Commissioners
agreed:
1) To continue their support for and interaction with the Human
Services Advisory Commission.
2) To continue the direct involvement of Commissioners as members
of human services boards, such as Board. of Social Services, Mental
Health Board, Public Health Board, Senior Citizen Board, JOCCA,
HSAC, Recreation Commission, etc.
3) To try to convert the Conference experience into action with
subsequent discussion on the Board of Commissioners and agency
boards.
4) To promote better understanding with agencies and the general
public regarding the limitations of the Board of Commissioners,
e.g. inflexibility of mandates and requirements, funding limi-
tations, etc.
5) To continue to grapple with State and Federal policies in efforts
toward better cooperation and coordination with other levels of
government, and to continue efforts to affect policy through
contact with individual legislators and active participation in
the TJCOG, NCACC, and NACO.
6) To start afresh to look for new sources of funding, both public
and private.
7) To insist on coordination of services, where possible, particularly
through the budget process.
These were presented to the Conference in its final session.