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HomeMy WebLinkAboutAgenda - 03-02-1981 AGENDA ORANGE COUNTY BOARD OF COMMISSIONERS MARCH 2, 1981 COMMISSIONERS ' ROOM, ORANGE COUNTY COURTHOUSE HILLSBOROUGH, NORTH CAROLINA 10:00 A.M. 1 . Does any Board member desire to modify this agenda? 2. Does any member of the audience desire to comment about: A. Matters on this agenda? B. Matters not on this agenda? 3. The Clerk submits Minutes of meetings held January 29, 1981, and February 2, 1981, for Board consideration. 4. A public hearing for the purpose of determining the need for ambulance service in Orange County and the need for franchising ambulance service and emergency medical services in Orange County. 5. The Social Services Board has requested the Commissioners transfer $25,000 to their Chore Service Account, The Manager recommends the Board transfer: A. $5,000 from Personnel to Chore Service; B. $20,000 from Day Care to Chore Service, 6. The Manager submits contracts with Peat, Marwick & Mitchell for the audit of fiscal year 1980-1981 to the Board for its consideration. 7. A report from the Finance Director concerning purchases through the State Contract. 8. The Health Director requests the Board consider increasing the current 19 cents per mile reimbursement rate paid for the use of personal cars on County business. The Manager recommends no change in this reimbursement rate be implemented at this time. The Extension Service has invited the Board of Commissioners to lunch with them at noon in the Conference Room of the Extension Ser- vice Offices. 9. The Board will issue a Proclamation declaring the month of March as Mental Retardation Month. 10. The Tax Supervisor has received written requests for tax refunds or releases from those persons shown on the attachment for this agenda item. The Manager recommends the Board approve these requests and forward a copy of the refund list to the Town of Carrboro in order that the Town might make the acutal cost dis- bursement. 11. The Planning Board recommends : A. The Board of Commissioners approve the preliminary plan of Jolo Estates . B. The Board of Commissioners approve Jamasa Subdivision with Planning staff recommendations . 12. Consideration of a proposed Flood Plain Ordinance. 13. Consideration of a proposed schedule of fees for certain planning, subdivision, sedimentation and erosion control services. 14. Appointments : A. The term of Paul Gates (Little River Township) on the County Planning Board expired February 6th. B. John Morgan has resigned from the County Energy Commission. C. The term of Frances Bridgers on the Orange-Person-Chatham Mental Health Board has expired. D. The Capital Health Systems Agency has submitted the names of five persons from Orange County selected to serve on the CHSA Board for Commissioners approval . , 4 A. Ruth Burnette--consumer 3/31/83 B. Norman Gustaveson--consumer 3/31/82 G. John Hughes--consumer 3/31/82 - D. Eric Munson--consumer 3/31/84 E. Harry Phillips, M.D.--consumer 3/31/82 15. The State Department of Employment and Training has requested the County authorize execution of documents de-obligating certain unspent CETA funds. 16. The Manager recommends the Board authorize hiring the new Energy Coordinator at step 4, grade 63. 17. The Manager's report. 18. An executive session to consider personnel . The Board of Commissiohers has scheduled a news conference at 3 P.M. today on the subject of the County Property Revaluation. //f- AGENDA ATTACHMENT 5 (Orange (gountg Department pi?5prial eruiceri 300 W,TRYON STREET HILLSBOROUGH NORTH CAROLINA 27278 TELEPHONE: MAE McLENDON HILLSBOROUGH OFFICE 900-4501,067.92! SAM ENGLISH HILLSOOFIOSJOH OPPIGE 733.9251.73241. JANICE SGHOPLER, Chairperson CHAPEL HILL OFFICE 029.0.0 ANNE BARNES El J MURPHY,M DIRECTOR: TP1OMAS M.WARD February 25, 1981 MEMORANDUM TO: County Commissioners SUBJECT: Chore Service Funding - amentied request FROM: Social Services Board 6.2...rirku) The Social Services Board met on February 24, 1981 and pabsed the following motion, "To request County Commissioners transfer $25,000 to the Social Services budget for Chore Service payments. The board suggests use of County Contingency funds, other transfers of funds and as a last resort Day Care funds." NCTE: The Chore program is currently eperaing approximately $12,500 per month. The above request for funds will enable the program to maintain this level of sp:nOing for FY 80-81 ' 4 $k ../// DIVISION OF, SOCIAL SERVICES County -,iarpnLn Budget Amendment !L - 19, :1 " • Total Federal State County Total Budget (from DSS-1047, line 33 or last submitted Amendment, Section D) : , B. Increases: " Line Program/Service , itl " B-14 Child D0.7 Care Total Increases 41,040 36,?,40 , C. Decreases: B-14 Child Day Care Title XX 20_000 2,500 -___-__---- -_________ , • 15 D. Amended Budget (A + B C) 2,931,936 I 749 S:12 531,f391 650,133 A , Less: Non-Cash Costs (line 34 ASS-1047) 1A:77n Less: Donor Shares (line 35 DSS-1047) _ n 4nn E. Amended County Appropriation r.'5 461 (fig-R,(4.v Director Department of cial Services , , Chairman Board of County Commissioners Yarell 2. 1')!!! IrJ31 Date Date • DSS-1047-A (Rev. 6/80) ; AGENDA ATTACHEMTENT 6 L&C (Rev.$-p) CONTRACT TO AUDIT ACCOUNTS .. of ORANGE COUNTY, NORTH CAROLINA (Governmental Unit) This ze cement.made this 24th day of November ,080 ,by and between PF.4T, td 4RWT r K 1.17Tr t; L& Auditor 1100 Wachovia Building, Greensboro, N. C. 27401 ,hereinafter referred to Andres' the Auditor.and Frinrrl of ("min ]CAPra of • 7.•S- • ' • - • +t a •hereinafter referred Governing Body Governmenue Unit to as the Governmental Unit,as follows: 1. The Auditor shall examine the balance sheets,statements of revenue, expenditures and fund balances of all funds and/or divisions of the Govanmmtal Unit for the period beginning .Tu l v 1 .19 80 ,and ending .TUILP 30 .19.A1 except: NO EXCEPTIONS ,'.. The Auditor shall conduct his examination in accordance with generally cectpted auditing standards.The examination shall Include such tests of the acourting records and such other auditing procedures as are considered by the Auditor to be necessary in the circumstances,except as follows:lSx Meta 4 of Instructions) NO EXCEPTIONS 3. It is agreed that generally accepted auditing standards include a review of the Governmental Unit's system of internal control and accounting as te.;te relates to accountability of funds and adherence to budget and Iaw'requirmnents applicable thereto;that the Auditor will make a written report, which Tay or stray not be a part of the written report of audit,to the Governing Body setting forth his findings,together with his recommendations for im- p-evcnent.The Auditor,shall file a army of said report,with the Secretary of the Local Government Commission. L. The Auditor shall,after completing his examination,submit to the Governing body a written report of audit,This report shall contain an expres- sion or opinion that the financial statements ere fairly stated.an opinion qualified as to certain funds or items in the financial statements, or a di,claar of opinion and the mason therefor.The Auditor shall furnish 20 copies of the report of audit to the Governing Body as soon as m rev.Izable after the close of the accounting period.The Auditor shall file a copy of said report of audit with the See•:chary of the Local Government Came =aioa, 5. it is agreed that time is of the essence in this contract If all audits are not performed and the report of audit subrrtittec October 31 ,19 80 .then this contract shall be void and of no effect but if raid condition is complid with,this ecntrace shall be In full force and effect, G. Should circumstances disclosed by the audit call for a more detailed investigation by the Auditor than necessary under ordinary circurns:anes,the Auditor shall inform the Governing Body in writing of the need for such additional investigation and the additional compensation required therefor,Upon approval by the Secretary of the Local Government Commission,this agreement may be varied or changed to include the increased time end compensation as may be a;.,ced upon by the Governing Body and the Auditor 7, There Are no special provisions.except: See Exhibit "A" attached B. In consideration of the satisfactory performan:e of the provisions of this agreement.the Governmental Unit shall pay to the Auditor,iron np- proval by the Secretary of the Loral Government Commission,a fee of: See Exhibit "B" attached. 9. There are no other a freemenu between the parties hereto end no other agreements relative hereto shall be enforceable unless entered into in actor- dence with the procedure set out herein and approved by the Secretary of the Local Government Commission. PEAT. M RWICK. MITCHELL & CO. •rarer:' k ' Auditor Govomina Body 'U Approved by the Secretary of the Local Government Commis- This instrument has been preaudited in the meaner required by sine as provided in Article 3,Chapter 159 of the General Statutes the Local Government Budget end Fiscal Control Act or b• or Article ID-A,Part III,Chapter 115 of the General Statutes, School Budget and Fiscal Control Act. For the Secretary - Franz Orli= D°_te Date Fite in Triplicate(See Instructions on reverse side) 4 r.. Exhibit "A" CONTRACT TO AUDIT ACCOUNTS of,Orange County, North Carolina Period from July 1, 1980 to June 30, 1981 Item 7. (Special Provisions) The auditor shall conduct an examination of the consolidated property tax levy and collection system, as it relates to the towns of Carrboro, Chapel Hill and Hillsborough, in accordance with generally accepted auditing standards and shall, upon completion of such examination, render to the external auditors of the subject units separate reports in accordance with the provisions of Statement on Auditing Standards No. 14 "Special Reports". Such reports shall contain an expression of opinion regarding the fair presentation of information with respect to both current and prior years' property tax collections and receivables for the towns of Carrboro, Chapel Hill and Hillsborough, as contained in the annual audited financial statements of the respective units for the fiscal year ending June 30, 1981. C , 4 • ' _ . Exhibit "B" CONTRACT TO AUDIT ACCOUNTS of Orange County, North Carolina Period from July 1, 1980 to June 30, 1981 Item 8. (Fee) The fee will be based on our standard rates for the level of accountants assigned, plus out-of-pocket expeases. The liability of Orange County, under this contract, is not to exceed the sum of $27,500 as detailed below. We will submit progress billings as the work progresses. Regular examination $24,000 Consolidated property tax levy and collection system - towns of Carrboro, Chapel Hill and Hillsborough 3,500 S27.500 • AGENDA ATTACHMENT 8 -5/1M 547i !=r4.74eri- fr° 144 E Margaret Lane Hillsborough 14 C 27278 mg- c©IA 732-8181,Extension 215 Chapel Hilt tine 967-9251 HEALTH DEPARTMENT Mebane line 227-2031 Durham line 680-7331 Can Mill Mall.Suite 225 100 N Greensboro Street Carrboro.N C 27510 942-4168 Jerry Robinson,M A P A. MEMORANDUM Director TO: Ann Barnes Sam Gattis FROM: Jerry Robinson IP DATE: 2-24-81 RE: Commissioners Meeting of March 2, 1981 Approximately three months ago I spoke to the Commissioners regards the mileage reimbursement rate allowed county employees. With the dramatic increase in gasoline and maintenance costs, the situation of employees has deteridrated fbrther. I request to be placed on the Com- Missioners agenda of March 2 to discuss this major issue. Thank you. '��~��^ 3 � r -' - -- _ . - .. _ -. _ — _�' PROCLAMATION WHEREAS, ever increasing public awareness and community support continues to enrich and enhance the lives of citizens who are mentally retarded, and WHEREAS, the month of March has been set aside as a time to inform all citizens of the potential and needs of those among us who are mentally handicapped, and NOW, THEREFORE, the Orange County Board of Commissioners, does proclaim March, 1981, to be MENTAL RETARDATION MONTH AND, we do join with the Honorary Chairperson, Trish Hunt, and the Association for Retarded Citizens of Orange in encouraging the residents of this County to give due consideration, assistance and support to the Association and persons with mental retarda- tion. NOW, THEREFORE, we do set our hand and official seal on this 2nd day of March, 198I' Anne Barnes, Chair Orange County Board of Commissioners __ ~^� -'_ . — - AGENDA ATTACHMENT 10 REQUESTS FOR REFUNDS AND RELEASES OF CARRBORO CITY TAX All these uests are based upon the change of the effective date of annexation by the City of that area described in an Annexation Ordinance of December 19, 1979 from December, 1979 to November, 1980' TAX REFUNDS NAME AMOUNT William L. Aderholt, Jr. $ 485.90 James W. & Pat Albright 291'04 Virginia G. Andrews 409'20 James A., Jr. & Patricia Brady 351.07 Ernest Brockwell 313.18 Lonnie Brockwell 134'32 Thomas F. Brockwell 143.39 George F. Byers 52.72 George F. & Helen Byers 303.60 Hilliard & Mary Caldwell 610,19 Deborah J. Eaker 86.65 Richard K. & Alice Ellington 303'69 Marguerite E. Gerber 478.01 Marie N. Gilmore 306'90 Ruby Smith Hedgepeth 15'02 Mary Lu Honse 491 .98 Harry C. & Gertrude Huber 519'50 Thomas F. & Stephanie Hughes 319'13 Benjamin N. Hill, III 52,20 Maureen Beth Keegan 94.22 Glen A. & Carol Kille 278.30 Brad, Steven & Joan Lerner 445'51 Betty Shields Long 320'84 Roy Shelton & Beatrice Lloyd 123.75 Roy Shelton & Beatrice Lloyd 1,631.39 Benny R. & Janet McPeak 606.54 • Betty B. Mason 248.93 Karol L. & Betty Mason 517.42 John S. Meade 297.07 Terry Moore 572.55 • • ` � .. -' ^ - _ ' - - - '' - '-_-_-__' _ - � � . . __ NAME AMOUNT---- — Augustus Neville III 512.30 Bobby Q. & Brenda Parker 548.67 S� Clara Ragan 276.57 Milton Eric & Billie Ragan 490,99 60 Ryan Balfour & Emily Sartor 489.50 �8 Donald H. & June Smith 256.58 Gary Howard & Sally Taylor 490'31 Thomas Earl & Anne Tyson 172-84 Jay C. & Lee F. Williams 509-75 58 James R. Yankaskas 346.58 Helen M. Murphy & Patricia F. O'Leary 434'61 TAX RELEASES NAME AMOUNT Moody Briscoe & Eunice Drum 20-83 28 Thomas Earl & Anne Tyson 319.28 ° . ' AGENDA ATTACHMENT 11-A ORANGE COUNTY PLANNING DEPARTMENT HILLSBOROUGH NORTH CAROLINA. 27278 rç ar-40, NEMO TO: Mr. S. M. Gattis, County Manager FROM: Orange County Planning Department DATE: February 20, 1981 RE: Planning Board recommendation on Case Jolo Estates This ------ case was referred to the Planning Board for their consideration at the February 16, 1981 meeting of the Planning Board. The Planning Board recommends: approval requested staff discuss with developer 60' right-of-way location. 1 S r ) • 1 1 43 4 '' o a 13 a K W .0 � u . . H . 0 0 44 r 1) w Ca a) m H H 0 C.4 V x i s I— 34 w co w ra m W 0 r U .a .-. u ° a +, WUro H C aG' r U -© 13 y al ro >1 > al K a) C R ° a •ri 1 N Ca ,.-I . 'n N N al w C b N 1-+ H qH .•. al (Si 0 U A W q C O v ? W 1a -- H I ^ 1= 0 w 0.3 C.] .,.a O Pa Lu +> W Cr) U7 y 0 N � in O al 0a'O W J3 a U0 F7 d © '1 a) 6N 44 r 0 ° /4 G pi 4-4 r.H P.S H ue '� N W • c! O s. ri b X L N � m w H a 0) ,-1 a) H © 4 r" ' V Pp ,i W r-3 1 4-1 l N` © 0 O P p O N CP• W H '`t TTY H ° N au W H 41 O r. 4.) 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II ''' � 1/ "IV 9 9v 17 1 k'�J j 9Z12 e. . }\ �`' v 2 61 ; it f i Ott 01 9 I 571r '�- / '., OaCot '`' sz iv - r:. 1^, lk. 2 tg --"----..-_, I 1 — 'Cf 9 z `*f :;• ;`” , :•: .. I`:ti .. 90,l ~� -_.rte° : :':n' ... ...... .- % . ` ..fig 1 V 28'9! • 82) 6 1969 ss+�r �' s1i! j7 �.. � r '.p . .: � L�1 r,r/ I +W 0°"£2'61 ."s j ,--•i-----•_•,_ I I 9910• Z ,„ L1 + [;:,4 �{ M,..2.irS i!i � Y .../ _ _...._.._...,.._. rN___ ._ ... •--" f,i 4.....-.,.. _ I f j T � ._°: tl. AGENPA ATTACHMENT 12 • r7r FEDERAL EMERGENCY MANAGEMENT AGENCY Region IV 1375 Peachtree Street, NE Atlanta, Georgia 30309 February 19, 1981 Mr. Fred Luce Orange County Planning Department County Courthouse Hillsborough, NC 27278 Dear Mr. Luce: Thank you for the opportunity to review the proposed Orange County Flood Damage Prevention Ordinance. Based on this review, we re- commend the following change to comply with National Flood Insurance Program eligibility requirement . Revise Section 4.2 to conform with the new North Carolina floodway enabling legislation by omitting items (2), (f), and (g). As you know, a signed and certified copy of the adopted ordinance should be received by this office prior to March 16, 1981. Sincerely yours, Glenn C. Woodard, Jr. Director Insurance and Mi 4gation Division A A //9 AGENDA ATTACHMENT 12 PHILIP POST E7 ASSOCIATES ENGINEERS/PLANNERS/SURVEYORS 18 February 1981 Paulette Pridgen - Pond Clerk, Orange County Board of Commissioners Margaret Lane Hillsborough, N.C. 27278 Re: Orange County, Flood Damage Prevention Ordinance Dear Ms. Pond: I request a continuation of the public hearing for the above - named ordinance and, specifically, I request the opportunity to present comments and 1 exhibits to the Board of Commissioners at the earliest opportunity. This request is based on the following facts. You advertised that the proposed ordinance would be available at the Chapel Hill Public Library. I visited the library on Sunday, February 15 and read the ordinance. On Mon- day, the Chapel Hill Newspaper contained an article which described a complete- ly different ordinance on one key point (i.e. whether or not construction is permitted in the floodplain). I-returned to the library on February 17 and re-read the ordinance and still did not find the language reported in the News- paper. It was only when I arrived at the Public Hearing that I learned that a proposed ammendment to the Ordinance, dated January 30, 1981 was under consi- deration. This ammendment strikes to the heart of the Ordinance and a copy of this amendment was not on file in the Chapel Hill Public Library with the proposed ordinance. Since this key amendment was not available to the public, I request a continuation of the public hearing and a chance to make comments on the record. Please let me know the time and place where I could present some brief remarks to the Board of Commissioners. Sincere, hilip N, •ost, FE. PNP/pds (919)929-11738 100 EASTOWNE DRIVE a POST OFFICE BOX 2134 a CHAPEL HILL,NORTH CAROLINA 27514 . - _ •. AGENDA ATTACHMENT 12 PHILIP POST Ey ASSOCIATES ENGINEERS/PLANNERS/SURVEYORS 23 February 1981 Orange County Board of Commissioners 106 East Margaret Lane Hillsborough, N.C. 27278 Re: Proposed Flood Damage Prevention Ordinance Dear Sirs: I have previously written to the Clerk of the Board requesting an opportunity to present comments regarding the proposed Flood Plain Or- dinance. She has assured me that I will have such an opportunity at your March 2 meeting. The following is a brief outline of the suggestions I will present: 1) I wholeheartedly support the intent of the ordinance and urge you to approve it, with ammendments and suggestions below: 2) There are several serious faults in the proposed draft of the ordinance that must be corrected. a) Article 2 and 3 The Board should: - Reject definition of floodway and floodplain based on "alluvial soils", "Orange County Soils Survey", or the on-site survey of "vegetation and flood evi- dence". These methods are not accurate and are not compatible with the hydrology and hydraulic engineering basis for the HUD mapped area of the County. - Require a floodplain study by a registered engineer for any unmapped areas of the County, if the County wants to extend the Ordinance to unmapped areas, b) Article 4 The Board should: -Strengthen language to restrict construction and con- struction of fill areas in the floodway. -Reject the proposed ammendment, dated January 30, 1981, (919)929-1173u 100 EASTOWNE DRIVE POST OFFICE BOX 2134 m CHAPEL HILL,NORTH CAROLINA 27514 [t.7 t.) PHILIP POST ET ASSOCIATES ENGINEERS/PLANNERS/StllivEYORS Orange County Board of Commissioners 23 February 1981 Page 2 ■ which would restrict all development in the floodplain. -Require the design of slope stabilization for fill areas to be certified by an Engineer or Architect. -Require that the applicant for any construction in the floodway submit proof from an Engineer that the construc- tion will not increase total stream flow, or the velo- city of stream flow, to downstream property owners. I will appreciate the opportunity of presenting these suggestions to you I look forward to the implementation of a sound, workable ordinance for Flood Damage Prevention in Orange County, arid especially an ordinance which will be fair to all residents. Sincerely, 'hilip . Post, P.E., RLS PMP/pds ? -~~ "~ . _ . AGENDA ATT8CH 1EMT 12 ORANGE COr}N'I`z 001VIMISSIONERS Room No 12 m* EAST MARGARET I Amu HILL ezaoR.oUmH.N. C. 27278 ^m*,BARNES,md, nm=r-so, m","^N W^=s" MICHAUD wit DONALD mum:al February 24, 1981 Mr. Philip Post Philip Post & Associates 100 Eastowne Drive, Suite 208 Chapel Hill, North Carolina 27614 Dear Mr. Post: I have received your letter of February 18, 1981, and your letter to the Board of February 23, 1981, In your letter of the 18th you re- quest a continuation of the public hearing advertised on the Flood Damage Prevention Ordinance, and the opportunity to address the Board of Commissioners on this topic. In your letter of the 23rd you out- line the points you wish to make` Both letters will be distributed to the Board. February 18th I told you the Flood In our phone conversation or Damage Prevention Ordinance was scheduled to appear on the Commissioner's agenda of March 2, 1981. I told you at the beginning of each regular meeting the public is given opportunity to address the Board on a/ matters on the agenda and, b/ matters not on the agenda; and that if you were not able to be present at the beginning of the meeting to express your desire to be heard I would present your letter to the Board as evidence of your request. I told you I think this procedure is acceptable. As soon as the agenda of March 2nd is finished and typed I will call you and tell you an approximate time to appear to speak on the Flood Damage Prevention Ordinance. The time is only a guess on my part; the Board may consider the Ordinance earlier or later than that time. The Board will receive cdp1es of both your letter stating you r request est to be heard and your letter uutlic�ng your specific comments on the Flood Damage Prevention Ordinance. Sincerely, dr . �^r'�{ `--� Paulette Prfdgen-Pond~ Clerk to the Board cc: Mr. Sam Guttis Board of Commissioners 4111•11•1111 ORANGE COUNTY PLANNING DEPARTMENT IIILLSBOROITGH NORTH CAROLINA 27278 60,0111 Dr oil, k m00% Memo To: Orange County Board of Commissioners From: Fred Luce, Planning Staff Date: March 2, 1981 . . Re: Revised Flood Damage PrevehtiOn Ordinance Geoff Gledhill has reviewed the proposed Flood Damage Prevention Ordinance and has made a number Of "technical" changes. The attached copy of the Ordinance contains these changes. The changes from the last version of the Ordinance (copy on 8.1/2 x 11 sheets) are listed below for your reference. Article 1.1 - references to State enabling legislation corrected Article 2.0 - definition of "Appeal" changed definition of "Area%of. Special Flood Hazard" changed definition of "Artificial Obstruction"* added definition of "Floodplain"' deleted definition of " Away changed definition of ^17.T;;YZi Fringe" added definition of "Streare' added definition of "Variance" changed Article 3.2 - last paragraph changed so that areas of alluvial soil are defined as floodway fringe. Article 4.1(a) rewritten Article 4.1(b) rewritten Article 4.2(e) , 4.2(f) , 4.2(g) deleted Article 4.5(a) reworded Article 5.1 new section Article 5.4 - first paragraph reworded Article 5.4 (c) - rewritten Article 9 - rewritten Article 10 - rewritten and moved to Article 8 . ORANGE COITNTY PLANNING DEPARTMENT ratiaBoROUGH NORM OAROLT1VA 27278 4,,,otti br owe g'sc104 Memo To: Orange County Board of County Commissioners From: Fred Luce Date: March 2, 1981 Re: Alternatives for regulating flood hazard areas in Orange County The wording of proposed Flood Damage Prevention Ordinance may need to be modified depending on the final action of the Board. If the minimum federal requirements are:followed, the only change necessary is to delete references to alluvial soils in the definition of floodway fringe. If additional flood protection measures are adopted, sections 4.3 (b) , (c) , and (d) would be deleted and floodway regulations would apply to all areas of special flood hazard. .„. --. ' - ! ; -n Cj-- AGENDA ATTACHMENT 14-D CAPITAL HEALTH SYSTEMS AGENCY, INC. 360CI mini DUKE STREET , DURNAM, NORTH CAROLINA 27704 - TELEPHONE AREA CODE 919-177 9881 February 13, 1981 4 GEORGE M STOGRBRIDGE 4 r EXECUTIVE 0171E0700 i 1 i 1 Mr. Sam Gattis 1 Orange County Manager 106 E. Margaret Lane Hillsborough, N. C. 27278 I Dear Sam: • As you know, the Capital Health Systems Agency now has a procedure for i selecting at least half our members by some means other than the use of 1 existing board members. Forty-two (11 by County Commissioners and 31 by the Selection Committee) are selected outside the board, and only 19 are selected by the Nominating Committee and the board itself. This new procedure expands our board from 55 members to 61 members. This came about through the decision of our board to raise the minimum number of representatives from each county from two to three members. The CHSA has a provision in its Bylaws which allows each Board of Commissioners to approve the names of individuals from its county who have been selected to serve on the Board of the Agency. The Board Selection Committee met twice and completed their task of filling vacancies that now exist or will become available April 1, 1981. Ms. Ruth Burnette, consumer, was selected to fill the unexpired term of Ms. Ethel Jackson. Her term will be for two years beginning April 1, 1981. Our Nominating Committee met on January 26 and nominated Mr. Eric Munson, provider, to fill the vacancy caused by the expiration of Dr. William Cromartie's second consecutive term. This nominee was approved by the CHSA Board of Directors on February 4, 1981. We would appreciate your comments concerning their appointment to our Board. (Copies of their resumes are attached. ) Assuming your County Commissioners have no objection to the above, we have listed your county representatives, effective April 1, 1981, and the expiration of their term: 1 1 ) , 1 , 1 1 Mr. Sam Gattis February 13, 1981 Page 2 Ruth Burnette Consumer March 31, 1983 Norman Gustaveson Consumer March 31, 1982 John Hughes Consumer March 31, 1982 Eric Munson Provider March 31, 1984 Harry Phillips, M. D. Provider March 31, 1982 If you have questions, do not hesitate to call. Yours very truly, 9271# Geor e M. Stockbridge cc: Mr. Norman Gustaveson, CHSA Board Member Mr. Richard Whitted, CHSA Selection Committee Member A rs; , . . AGENDA ATTACHMENT 14-D rt CAPITAL HEALTH SYSTEMS AGENCY , INC,. 3600 North Duke Street Durham, N. C. 27704 Capital he '' AgoncY. In PROSPECTIVE MEMBERSHIP QUESTIONNAIRE (Physical handicap not a deterrent to membership) A. BIOGRAPHICAL INFORMATION (Where blanks appear, please provide the appropriate response, ) 1. Name Cc11,1,9,-(-KL04.4 ) F.-Bur/re-4p (Please Print) Business Address g457t30y1 ,2 Employer Name/Occupation/Profession/Title /;7-5 .SC.L2 &CI "•• e/o/ 2)/rec7ipt- r- rori Co Horne Address c7?4_, 0 A._ Joo /14 J7 ane „/CC 7,3 - Telephone: Home 3ez...7-3-..24. 4. Business 2. Sex: Male Female 3. Age Group: 18-34 35-44 45-64 65 & Over 4. Family Income: Less Than $10,000 $15,000-$24 999 $10,000 - $14,999 $25,000 or more 5. Race: White Nonwhite '- 6. Education: 12 years or less 13-16 years 16 years or more 7. Are you being nominated to represent low income and/or disadvantage( - rxt. a-C„ ' B. List Major Organizational Memberships: 12%4 ,1,„„,;.,,..15.4,4,- c/a 0/7; S 4 r d2r‘r.-4.1 e•re.--r,/ gc.4 /5 4.:5"...s.7.41 , s I . 61, • ic2ezr--) ol o C2/i (2,14, 9e,c-) 02 it2T-E Sz-G_e Cz.t5`7e—c_ _ • AGENDA ATTACHMENT 14 -0 CAPITAL HEALTH SYSTEMS AGENCY 3600 North Duke Street Durham, N. C. 27704 NOV 3 Nr PROSPECTIVE MEMBERSHIP QUESTIONNAIRE '4y;tarrir inc. A. BIOGRAPHICAL INFORMATION (Where blanks appear, please check the appropriate response.) I. None Eric B. Munson (Please Print) Business Address General Director Employer Name/Occupation/Profession/Title North Carolina Memorial Hasp, Mannin. Drive, Cha.el Hill North Carolina 27514 Home Address 901 Kings Mill Road, Cha■el Hill N.C. 27514 Telephone: Home 929-4501 - Business 966-5111 2. Sex: X Male Female 3. Age Group: 18-34 X 35-44 45-64 65 4 Over 4. Family Income: Less Than $10,000 $15,000424.;999 $20,000-$24,9.99 X $25,000 or more 5. Race: X White Nonwhite 6. Education 12 years or less 13-16 years X 16 years or more Academic Degrees (e,g., B.A., B.S,, M.A., etc.) B.A. , M.B.A. 7. Do you have any physical handicaps or disabilities? . No If "yes", please describe: 8. Are you being nominated to represent law income and/or disadvantaged? No 9. List Major Organizational Memberships: - American Hospital Association - American Colle e of Hospital Administrators (over) • . . 7:7 • ) AGENDA ATTACHMENT 15 ORANGE-DURHAM EMPLOYMENT&TRAINING CENTRAL OFFICE ORANGE CO.OFFICE DURHAM CO.OFFICE 114 N.CHURTON ST. MULTI-PURPOSE CENTER 300 E.MAIN ST HILLSOOROUGH.N C. 410 CALOWELL EXT DURHAM,N,C 732.0024 CHAPEL HILL N C. 002-1533 OR 002.070C 000.7331:EMT 207 TO: Joseph BradshawiAssistant County Manager FROM: Ernest Mangum, C' Director SUBJECT: Request to put de-obligation Item on Commissioners Agenda DATE : February 24, 19131 This memo is to request that the subject of de-obligation of unspent first quarter CETA funds be discussed at the next County Commissioners meeting. ;... Attachments include a letter to Ms. Barnes as chairperson briefly explaining why we have to comply. In addition,the letter from Martha Athay ( official request) and the properly completed de-obligation forms. I await your reply. an equal opportunity/full potential employer flfr" I ' AGENDA ATTACHMENT 15 ORANGE-DURHAM EMPLOYMENT&TRAINING CENTRAL OFFICE ORANGE CO.OFFICE DURHAM CO.OFFICE 116 N.CHURTON ST, MULTI-PURPOSE CENTER 300 E.MAIN ST. HILLSBOROUGH,N C 410 CALDWELL EXT. DURHAM.N.C. 732.6925 CHAPEL.HILL.N C. 0LIZ•1653 OR 942.2702 6e0.7331 g EXT 267 February 24, 1981 Ms. Anne Barnes Chair Orange County Board of Commissioners Room 12 106 Margaret Lane Hillsborough, N.C. 27278 Dear Ms. Barnes Orange County has been requested to de-obligate funds not spent in the first quarter of this current program year. De-obligation will af- fect all programs funded in the first quarter except PSE. Unfortunately, this was not something to be forseened in order to avoid its occurrence. It is a situation that we have no choice but to comply, as f3Z-Martha Athay, Area Planner. I sincerely doubt that we do. In view of the fact that the de-obligation of funds will not hamper our programs to any significant extent, we may wish to comply with the request. Attached is a copy of the written request from BET with budget figures and the proper de-obligation contract forms to comply with the request. Since ely . Ernest Mangum, Director Orange Employment and Training an equal opportunity/full potential employer . . „ • . AGENDA ATTACHMENT 15 • 4;, ;:f North Carolina Department of Natural Resources &Community Development JamesB, Hunt,Jr„Governor Howard N Lee,Secretary February 17, 1981 MEMORANDUM TO: Ernest Mangum ala„ FROM: Martha Athay SUBJECT: De-obligation Modifications Attached please find the modifications submitted yesterday by your agency for the requested de-obligation of funds from first quarter. We are returning these forms for several reasons: (1) The forms submitted should be the DET-403's that were revised 10/80, and are blue -' not green. These forms are available in the Forms Preparation Book sent to Orange County if you do not have copies elsewhere. (2) We cannot process paperwork that has not b4en signed by the operator. None of the forms submitted have been signed. Please resubmit the requested information by the close of business Friday, February 20, 1981, on the correct forms and signed by appropriate staff. Although DET can proceed with the de-obligation process as explained earlier, it would look better for Orange County to comply with our requests for the processing of the de-obligation. If you have any questions concerning my comments, please call me. cc: contract file 1-3494-3820 ] P 0 Box 27687 Raleigh.North Carolina 27611 An Equal Opportuniiy A ffirmativr Actian Erapluyrr "41ibi Al North Carolina Department of Natural Resources &Community Development James B. Hunt,Jr.,Governor Howard N Lee,Secretary February 16, 1981 }!t. Ernest Mangum,: Director Orange County Employment and Training Courier Box 291 Hillsborough, N.C. 27278 Dear Mr. Mangum: The Division of Employment and Training is currently processing the de-obligation of unexpended funds which were unobligated as of January 1, 1981. Per our telephone conversation of last week, we would like to have the necessary forms to de-obligate the following from Orange County: ADMIN. POOL Line Item 10200 - $244 1-3494-3820 10300 - 283 80000 - 527 Title II-B 1-3480-382015-0 70200 - $700 80000 - 700 2-0 60400 - $5,531 70300 - 120 80000 - 5,651 4-14- 30100 - $7,089 40100 : 609 80000 - 7,698 4-K 30100 - $3,265 40100 - 344 70300 - A 271 80000 - 3,880 Title IV - YETP l-3489-3820-7-0 30100 - $6,863 40100 - 690 60300 - 122 70200 - 390 70300 - 59 80000 - 8,124 P,0 Sox 276E:7 Ra litigh,North Carolina 27611 An Equal Opportunity Affirmotive Action Employer r..' ■ It is my understanding that the County Commissioners will be meeting the week of February 23-27. I hope they understand that the Division has placed your agency in the position of requiring that forms and information be submitted to us prior to their meeting date. Unfortunately, this will probably recur in the future so you may want to establish policies and procedures on a local level which will allow your agency the latitude to operate within both Orange County's and DET's restrictions. Should you or your Board need further information or request further clarification of the de-obligation, please,feel free to contact me. yin erely, rartha t�iay �' Region J/Area Flannel' cc: Contract File 1-3494-3820 • • it 15-a2 -7/ AN ORDINANCE REGULATING THE OPERATION OF AMBULANCE SERVICES AND THE ADMINISTRATION OF EMERGENCY MEDICAL ASSISTANCE IN ORANGE COUNTY, NORTH CAROLINA WHEREAS, the private operation of ambulances for the transportation of persons injured, infirm, and invalid is a business vested with great public interest; and WHEREAS , it is essential and necessary for the public good and welfare and for the preservation of the health and safety of the citizens of Orange County, that a prompt, adequate, and efficient ambulance service should be available to the citizens of Orange County; and WHEREAS, the Orange County Board of Commissioners has found and hereby declares a public necessity for the regulation of the private operation of ambulances in Orange County; and WHEREAS , the administration of emergency medical assistance to injured persons is a matter of great public interest and concern; and WHEREAS , it is essential and necessary for the public safety and welfare of the citizens of Orange County, North Carolina that such persons as regularly respond to requests for emergency aid and assistance and regularly administer medical aid to injured persons in emergency medical situations be properly trained and instructed in their tasks; and WHEREAS , the Orange County Board of Commissioners has found and hereby declares a public necessity for the regulation of the administration of emergency medical assistance in Orange County; NOW THEREFORE, be it ordained by the Orange County, North Carolina Board of Commissioners as follows; Section 1. Definitions . The following words and phrases , when used in this article, shall have the following prescribed meanings, except when the context clearly indicates a different meaning: a. Ambulance - any privately or publicaly-owned motor vehicle or aircraft that is specifically designed or constructed and equipped and is intended to be used for and is maintained or operated for the transportation of patients, including funeral coaches or hearses, which otherwise comply under the provisions of this ordinance, except any such motor vehicle or aircraft owned by or operated under the direct control of the United States . b. Ambulance Attendant - a person certified as an ambulance attendant by the office of emergency medical services , North Carolina Medical Care Commission in accordance with rules and regulations adopted by the North Carolina Medical Care Commission. c. Certificate - a permit issued by the Orange County Board of Commissioners granting the right, privilege and duty to regularly respond to requests for emergency aid and assistance and the right, privilege and duty to regularly administer medical aid and assistance to patients in emergency medical situations. -2- d. Emergency Medical Technician - A person certified as an emergency medical technician by the office of emergency medical services , North Carolina Medical Care Commission in accordance with rules and regulations adopted by the North Carolina Medical Care Commission . e. Franchise - a permit issued by the Orange County Board of Commissioners granting the right , privilege , and duty to operate an ambulance or ambulances . f. Board - the Board of Commissioners of Orange County. g. Patient - an individual who is sick, injured , wounded, or otherwise incapacitated or helpless. This includes any person being transported to medical attention or from medical attention in an ambulance. h. Person - any individual , firm, partnership, association, corporation, company, group of individuals acting together for a common purpose , or organization of any kind including any governmental agency other than the United States . Section 2 . Franchise Required. A. No person, either as owner, agent or otherwise shall furnish, operate, conduct , maintain, advertise or otherwise engage in or profess to be engaged in the business or service of the transportation of patients upon the public ways of Orange County without first having applied for and obtained a franchise from the Orange County Board of Commissioners authorizing such operation. An ambulance -3- operated by an agency of the United States shall not be required to be licensed hereunder. B. No ambulance shall be operated for ambulance purposes and no individual shall drive, attend or permit an ambulance to be operated for such purposes on the public ways of Orange County unless it is occupied by at least one emergency medical technician who shall be responsible for the medical aspects of the mission prior to arrival at the hospital and assuming no other person of higher certification or license is available, and one ambulance attendant who shall be responsible for the operation of the vehicle and rendering assistance to the emergency medical technician during the duration of the mission . C. Provided, however, that no such requirement shal be required for an ambulance which is rendering assistance to a licensed ambulance in the case of a major catastrophe or emergency in which the licensed ambulances of Orange County are insufficient or unable to cope or is operated from a location or headquarters outside of Orange County in order to transport patients who are picked up beyond the limits of Orange County to locations within Orange County. But no such outside ambulance shall be used to pick up patients within Orange County for transportation to locations within Orange County unless the requirements of subsection B of this section are met. section 3. Application for a franchise. All persons applying to the Board for a franchise -4- for the operation of one or more ambulances shall file with the Board a written application setting forth the following: a. The name and address of applicant and of the owner of the ambulance; b. The trade or other ficitious name, if any, under which the applicant does business and proposes to do business; c. The training and experience of the applicant in the transportation and care of patients; d. A description of each ambulance including the make, model, and year of manufacture , motor and chassis number, current state or federal aviation agency icense number, the length of time the ambulance has been in use and the color scheme, insignia, name, monogram or other distinguishing characteristics to be used to designate applicant 's ambulance ; e . A financial statement of the applicant indicating the net worth of the owner of applicant over and above all debts , judgments , claims and demands whatsoever; f. Whether there are any unsatisfied judgments of record against such owner and, if so, the title of all actions and the amount of judgments unsatisfied; g. Court record, if any, of applicant . Provided if applicant is a corporation, partnership, association or other organization, the court, record of any of the officers , directors and supervising employees thereof, including general manager or director ; -5- h. Whether there are any liens , mortgages or other encumbrances on such ambulances and, if so, the amount and character thereof; i . And, such other information as the Board may, in its discretion, require. Section 4 . Granting a franchise. Upon receipt of an application for a franchise , the Board shall fix the time and place for hearing the applicant . No franchise shall issue unless the Board shall find , after the hearing, that the public convenience and necessity require the proposed ambulance service. Determining whether the public convenience and necessity require the operation of an ambulance or ambulances for which application for a franchise is made, the Board shall, consider and investigate the statements made in the application, the adequacy of existing ambulance service, the financial responsibility, experience and character of the applicant , the public need for additional service, the ability of existing holders of franchises to provide any necessary additional service and any other factors pertinent to such determination. If the Board finds that the public convenience and necessity require the proposed ambulance service, the Board shall grant a franchise upon the terms and conditions prescribed by this ordinance. -6- Section 5 . Term of franchise . The franchise granted shall be for such term and under such conditions as the Board may deem necessary and shall cover such area of Orange County as the Board shall deem necessary, provided that any franchise granted may be suspended or revoked by the Board after a hearing held upon thirty (30) days notice to any franchise holder. No franchise granted may be sold , assigned , or transferred nor in any way vest in any person other than the applicant to whom the franchise is granted. Section 6. State regulations. All ambulances operated by holders of franchises granted hereunder shall be subject to all applicable laws and regulations of the State of North Carolina . Section 7. County regulations. A. Every ambulance operated under a franchise granted hereunder shall be occupied as prescribed in Section 2B of this ordinance. B. Every ambulance franchised hereunder shall carry public liability insurance against injury to persons and property damage in an amount not less than I$100,00in respect to any one person, poo,00g in respect to any one accident , and [ s5o,14 in respect to property damage. Section 8 . Operation of Ambulances. The operator of an ambulance franchised hereunder -7- shall operate said ambulance in a careful manner and shall comply with all statutory speed limits, right of way regulations, and all other highway safety laws enacted by the State of North Carolina and all municipal ordinances of cities and towns in which such ambulance is being operated, whether such vehicles are being operated on official business, an amergency or otherwise. Section 9. Certificate Required. A. No person, either as agent , employee or otherwise, shall regularly respond to requests for emergency aid and assistance within Orange County and render aid and assistance to patients in emergency situations within Orange County without first having applied for and received a certificate from the Orange County Board of Commissioners authorizing such activity. Section 10. Application for Certificate . All persons applying to the Board for a certificate to regularly respond to requests for emergency medical aid and assistance shall file with the Board a written application setting forth the following: a. The name and address of the applicant and of the owner of any vehicle to be used in responding to the requests for emergency aid and assistance; b. The trade name, organizational title or other adopted name, if any, under which the applicant operates ; -8- c. In the case of any group or association of individuals, a list or roster of the members or affiliates of the organization, their individual addresses , the emergency medical training and experiences of each member, special medical skills or capabilities of each member , continuing medical education and training programs of the organization, communication capabilities and requirements of the organization's communication system, medical equipment and supplies available for use by the organization and all sources of income to the organization; d. Such other information as the Board , in its discretion, may require. Section 11 . Granting a Certificate. Upon receipt of an application for a certificate , the Board shall fix the time and place for hearing the applicant . No certificate shall issue unless the Board shall find, after the hearing, that the public convenience and necessity require that such certificate issue. Determining whether the public convenience and necessity require the issuance of such certificate, the Board shall consider and investigate the statements made in the application , the adequacy of existing emergency medical services, the experience and training of the applicants , the public need for such service and any other factors pertient to such a determination. If the Board finds that the public convenience and necessity require the issuance of such certificate, the Board shall grant a certificate upon the -9- terms and conditions set forth in this ordinance . Section 12. Terms of the Certificate. The certificate granted shall he for such term and under such conditions as the Board may deem necessary and shall cover such area of Orange County as the Board shall deem necessary, provided that any franchise granted may be suspended or revoked by the Board after a hearing held upon thirty ( 30) days notice to the certificate holder. 'No certificat e may be sold, assigned or transferred nor in any way vest in any other person than the applicant to whom the certificate issues . Section 13. Violatons Violation of any provision of this ordinance is a misdemeanor punishable as provided in N.C. Gen, Stat . §14-4 . This ordinance may also be enforced by injunction or other appropriate remedy as provided by law. Section 14 . Separability. If any section , subsection , sentence , clause , phrase or portion of this ordinance is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct and independent provision and such holding shall not affect the validity of the remaining portions thereof. -10- ------••■■•■11111111111.1111111.1111. Section 15 . Ordinances Repealed. Al). ordinances and parts of ordinances in conflict with the provisions of this ordinance are hereby repealed. Section 16. Effective Date. This ordinance shall become effective on March 1, 1981 -11-