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HomeMy WebLinkAboutAgenda - 03-19-2007oI IN 11611 i 1' I i MIA ' UDI &K 1 0 10 16311, 1 ' AGENDA BOCC/Hillsborough Board of Commissioners Joint Meeting March 19, 2007 Meeting — 7:30 p.m. -10:00 p.m. John M. Link, Jr. Government Services Center Hillsborough, NC (7:30 — 8:00) 1. Fairview Area Issues a) Park Planning Process Update b) Status of Land Swap c) Town Public Works Facility Development Update (8:00 — 8:45) 2. Economic Development & Planning a) Update on US 70- Cornelius Street Corridor Study, including Proposed Retail/Service Incubator b) Update on Town of Hillsborough Strategic Growth Plan c) Update on Hillsborough Water /Sewer Discussions with Durham d) Update on Daniel Boone /Collins Property Master Plan and County's Courtesy Review Comments e) Potential County Signage Guidelines to Coordinate County Facilities Signage with the Town's New Way - Finding and Signage Guidelines f) Next Steps in Joint Planning (8:45 — 9:30) 3. Facilities Issues a) Update on Justice Facilities, Farmers Market and River Park b) County Campus Projects Update c) County Planning for Downtown Parking/Construction d) Update on Durham Technical Community College Satellite Campus Development e) Update on Walnut Grove Church Road Solid Waste Convenience Center f) Development of Coordinated Guidelines for Pre - construction Archeological Surveys (9:30 — 9:45) 4. Schools - Related Issues a) Future School Site Collaboration/Placements/Land- Banking in Hillsborough b) School Site Reservation/Dedication as Part of Developments (9:45-10:00) 5. . County Services/Financial Partnership ORANGE COUNTY BOARD OF COMMISSIONERS HILLSBOROUGH BOARD OF COMMISSIONERS JOINT MEETING Join 1will: iTiM- OF13 • I SUBJECT: Joint Meeting Discussion Items DEPARTMENT: County Manager/Planning/' PUBLIC HEARING: (YIN) No Economic Development/ ERCD/Purchasing/Budget ATTACHMENT(S): INFORMATION CONTACT: As noted in "Background" section Laura Blackmon, 245-2300; Eric Peterson, 732-1270; Craig Benedict, 245-2592; Margaret Hauth, 732-1270; Gwen Harvey, 245-2300; Demetric Potts, 732-1270; Greg Wilder, 245-2300; Dave Stancil, 245-2500; Pam Jones, 245-2650; Donna Coffey, 245 - 2150 PURPOSE: To discuss topics of mutual interest between the governing boards of Orange County and the Town of Hillsborough. F--y-ITW.01 zlei W, I 1. Fairview Area Issues a), Park Planning Process Update The Master Plan for Fairview Park was approved by the County Board on April 10, 2006. After subsequent discussions related to the proposed land swap, the Town Board approved the Master Plan on December 11, 2006. County staff has developed a draft Request for Proposals (RFP) for engineering, permits and construction drawings for Phase 11 of the park. This RFP should, be published in the next 7-10 days, and proposals solicited and due by mid-April. Selected firms would be interviewed and a recommended contract award (along with .proposed Phase 11 facilities to be constructed) for the work would come back in May. If the project remains on schedule, construction bids would be solicited in spring 2008, with construction to begin summer 2008. Staff will provide any other information at the meeting, and the Boards can discuss planning for the park as necessary. No Attachments b) Status of Land Swap Town and County staffs will provide an update on this item at the meeting, and the Boards can discuss this item as necessary. No Attachments c) Town Public Works Facility Development Update Staff will provide the Boards with an update at the meeting,on progress and other information related to the development of the Town's Public Works Facility, and the Boards can discuss this item as necessary. No Attachments 2. Economic Development and Planning a) Update on US 70-Cornelius Street Corridor Study, including Proposed Retail/Service Incubator The Hillsborough Planning Department, assisted by the Economic Development Commission (EDC), has provided staff support for the US 70- Cornelius Street Corridor Task Force, which has been meeting on a monthly basis since last summer. Members of the task force include neighborhood property and business owners, two Town Board members, one County Commissioner, and members of the Hillsborough Planning Board and the EDC. The group has developed recommendations regarding transportation improvements, landscaping and signage, improved safety and code enforcement, and desired development for the corridor, which stretches from Hillsborough's city limits on Highway 70 West to the intersection of Highway 70 -and Churton Street. The task force is in the process of finalizing recommendations (with formal approval anticipated at its next scheduled meeting on March 21). Those recommendations will then be shared with the elected boards and with appropriate advisory boards. Two related follow-up activities include a request that Congressman David Price help secure funds for a service and retail business incubator proposed for the corridor. A sub-group of the task force is also exploring the option of establishing a community development corporation to oversee and spur development. The Boards may want to hear additional information from Town and County staffs, and the Boards may want to discuss this item as necessary. No Attachments b) Update on Town of Hillsborough Strategic Growth Plan Phase I included the 'Small Area Plan Report', which was prepared by Clarion and Associates, a joint funded project. Small area plans set the: • General purpose of the planning study area;. • Examine the present conditions of planning issues such as land use patterns, utility and roadway infrastructure, etc. and trend future conditions; • Plan for the future within the sustainability constraints of resources (natural, fiscal, and public service) which are then programmed for location and intensity; • Jurisdictional planning review guidelines to promote an efficient and coordinated orderly pattern of growth - in this case, a cooperative planning agreement between the Town of Hillsborough and Orange County; and • Implementation strategy, but not the actual regulatory land use and zoning changes or interlocal agreements which are the next formal stage (i.e., Phase 11). Overall, Phase I is the master concept plan for urban and surrounding rural areas, as now further clarified by the attached resolution. Growth pressures within the Town of Hillsborough, as well as in adjacent areas of Orange County jurisdiction where the Town provides water and sewer services, prompted the Town and County to enter into a joint planning process to develop a 'Small Area Plan' (SAP). There are limitations to water resources, so the efficient and locational allocation of these and other resources is paramount. A Town of Hillsborough and Orange County Steering Committee has worked for the past year with the assistance of planning consultants (Clarion) to prepare the Strategic Growth Plan. The Plan, eventually through Phase I and Phase 11, is intended to clarify the most desirable rate, timing, intensity and location for growth occurring over the next 20 years within and around the Town of Hillsborough. Phase I has been completed. The implementation work in Phase 11 is outlined in the Phase I resolution of approval (see attachment). This will include an interlocal agreement that addresses specific land uses and intensities, whose planning jurisdiction and land development rules apply and what processes of collaboration are followed. The Boards may want to hear additional information from Town and County staffs and discuss any relevant information on this effort. Attachment 2 — b: Resolution Accepting a Strategic Growth Plan and Calling for Preparation of an Interlocal Agreement c) Update on Hillsborough Water/Sewer Discussions with Durham Staff will provide the Boards with an update at the meeting on progress and other information related to the water/sewer discussions with Durham, and the Boards can discuss this item as necessary. No Attachments d) Update on Daniel Boone/Collins Property Master Plan and County's Courtesy Review Comments Staff will provide the Boards with an update at the meeting on progress and other information related to the Daniel Boone/Collins Property Master Plan and County's courtesy review comments, and the Boards can discuss this item as necessary. No Attachments rd e) Potential County Signage Guidelines to Coordinate County Facilities Signage with the Town's New Way-Finding and Signage Guidelines Town representatives expressed an interest in discussing this item at the meeting No Attachments f) Next Steps in Joint Planning As noted above in Item 2b above, the Strategic Growth Plan has a Phase 11, which can be implemented through: 1. A Memorandum of Agreement addressing the shared cost of hiring a planning consultant and an outline of scope of services. (to include a robust outreach program) 2. An Interlocal Agreement addressing the elements of a Coordinated Planning Area (CPA) Agreement 3. Budgeted funds to accomplish. The CPA outlines: a. Jointly agreed land use patterns and intensity b. Implementing zoning and subdivision regulations c. Review and approval processes d. Responsible planning jurisdiction e. Annexation program f. Timeframes for adoption The Boards may want to hear additional information from staff on this item, and the Boards may want to discuss this item as necessary. No Attachments 3. Facilities Issues a) Update on Justice Facilities, Farmers Market and River Park Bids were received for the Justice Facilities Expansion on February 22, 2007. The bids were close to the cost estimates submitted throughout the design process. County staff, consultants and contractors are identifying elements that may be subject to value engineering in order to ensure sufficient funding is available for contingency and owner responsibility items (e.g. materials and soil testing, data wiring, etc.). Since the project also includes renovations within a fifty-year old building, contingency funding is an important consideration. Staff anticipates that the value engineering process will be completed by the end of March 2007, at which time the contractor may proceed with getting bonds, insurance and contract documents together for the anticipated bid award on April 24, 2007. Construction is expected to begin during the first week of May 2007, with completion anticipated in late-2009. As a reminder, this project also includes River Park and the construction of a Public Market. The Public Market portion of the project will be completed as quickly as practicable after the beginning of the work. However, it should be noted that the construction site will include the entire lower parking lot, thereby making access less than ideal for patrons of the market. It is staffs understanding that the farmer's market leadership has been able to negotiate alternative arrangements for a downtown location during the construction period to allow uninterrupted service during the 2007 growing season. Staff will provide any other information related to these facilities at the meeting, and the Boards can discuss these facilities as necessary. No Attachments b) County Campus Projects Update The expanded County campus project has received approval from the Town of Hillsborough's Board of Adjustment and Historic District Commission. - Construction of the Gateway Building, the first of three buildings in which the County has interest, is underway at this time. Upon completion in early-2008, the County will begin leasing the upper two floors of the facility for its Register of Deeds, Land Records/GIS, Tax Assessor and Revenue Departments. A 407-vehicle parking deck is also being constructed within the same timeframe as the Gateway Building, although completion may occur within a few months of the completion of the Gateway Building. Construction of the office building (approx. 46,700 square feet) and library (approx. 23,400 square feet) will begin later in 2007. Currently, plans identify the following departments to occupy the office building: Economic Development Commission, Environmental Health, Environment Resource Conservation Department, Housing and Community Development, Information Systems, Planning and Inspections and, as space may be available, Purchasing and Central Services. Planning for the new Library is underway. At an upcoming meeting, the Board of County Commissioners is expected to consider a contract for a space planner with expertise in library planning. Although the buildings on the Campus are being designed through Brockwell and Associates of Durham, the Library Task Force recommended that a consultant with specific expertise in library space planning be retained in order to ensure the interior space design utilized state of the art design for library operations. A design charette in early April 2007 will be recommended to the County Commissioners to kick off the approximately four-month design process. All construction of the expanded campus is anticipated for completion no later than Summer 2008. Staff will provide any other information related to these facilities at the meeting, and the Boards can discuss these facilities as necessary. No Attachments c) County Planning for Downtown Parking/Construction It is obvious from the discussion of the Justice Facilities Expansion and the County Campus projects that parking for County staff and the public will be limited during construction. The developer is expediting design and construction of the parking deck in an attempt to make it available by January 1, 2008, contemporaneously with the completion of the Gateway Building. Construction of the Justice Facilities project is expected to begin in May 2007. To accommodate parking during the seven-month period between May 2007 and January 2008, the County and the Courts have collaborated to address parking in the following manner: 1. The Court system will locate higher volume courts to Chapel Hill to the Franklin Street Court facility in the Old Post Office. This will lessen the number of spaces needed for court patrons. 2. Terms of a lease with the Hillsborough First Baptist Church will provide parking for Court personnel and jurors. The term of the lease that is being finalized with the Church and will be considered by County Commissioners at an upcoming meeting allows use of the lot for a period of two years. 3. The County has negotiated a lease with the Daniel Boone LLC for land at the end of Cameron Street to develop a temporary gravel parking lot for use by County employees working in the Link Government Services Center and the Government Services Center Annex on Cameron Street. Approximately 70 spaces will be accommodated on this site. Parking lots around the County's buildings will be reserved for public parking. This parking plan represents departure from the intention to provide park-and-ride services at a facility owned by the County in the Meadowlands. A cost analysis of the development of the rental lot on Cameron versus the capital and annual operating costs of the park-and-ride option prompted Commissioners to approve the Manager's recommendation to develop a less expensive parking solution in the downtown area. Space available on the parking deck will provide sufficient supplemental parking on heavy court days as well. Staff will provide any other information at the meeting, and the Boards can discuss this item as necessary. No Attachments d) Update on Durham Technical Community College Satellite Campus Development Construction of Durham Technical Community College's first building on the Waterstone campus is progressing steadily. The site work has been completed, the slab has been poured, and steel has been erected. The County's 125-vehicle park and ride lot has been prepared and will be paved along with the College,parking lots. County Commissioners provided additional funding to ensure sustainable design elements were included in the building. Although there was significant discussion regarding the water reclamation system, the Town, County and College, in collaboration with the designer, have come to agreement and the system is under construction. All change orders for the sustainable design elements have been approved by the State and have been executed by the College. 7 County Commissioners may be asked to consider an approximately $220,000 change order for a sprinkler system for the building in the near future. There was some confusion regarding the requirement in context of the Town's ordinance that went into effect July 10, 2006. The details of the requested change order are being finalized and additional information regarding the issue's evolution will be presented to the County Board when the funding request is brought forward. The Durham Tech facility is slated for completion in early 2008. The College advises County staff that while there may be limited Continued Education offerings in the Spring 2008, curriculum classes will begin later in the year. No Attachments e) Update on Walnut Grove Church Road Solid Waste Convenience Center The Walnut Grove Church. Road Solid Waste Convenience Center (SWCC) is being expanded onto the adjacent property, which was purchased by the County on January 31, 2007. The lease on the Highway 57 SWCC property expires on April 30, 2007. The existing center is being temporarily expanded in order to accommodate an expected increase in users that will be diverted from the Highway 57 SWCC when it closes on April 24. Following a final decision by the BOCC on the relocation of the Highway 57 SWCC, the Walnut Grove Church Road site is proposed to be redeveloped into a significantly improved and modernized permanent SWCC on the newly acquired property. A suitable property for the relocation of the Highway 57 site has not yet been identified. Residents of the Town of Hillsborough who have used the Highway 57 Convenience Center for waste disposal, recycling, brush, leaves and bulky items are urged to use available Town- provided -curbside services for collection of all these items. Additionally, Town residents are also encouraged to utilize the County recycling drop-off site at Hampton Pointe. The Boards may want to discuss this item as necessary. No Attachments f) Development of Coordinated Guidelines for Pre-construction Archeological Surveys Town representatives expressed an interest in discussing this item at the meeting. No Attachments 4. Schools-Related Issues a) Future School Site Collaboration/Placements/Land-Banking in Hillsborough The County/Schools Collaboration Work Group (a group composed of the chair and vice chairs of Orange County and both school districts) has asked the board chairs to forward a letter to the mayors of the County municipalities detailing a more formal process of school site collaboration. School site 'land banking' includes identifying properties and purchasing them, in advance, for long-term school site needs. In this manner, all parties, local governments and the school districts can employ 'smart growth' locational and infrastructure criteria to proactively site future schools. A draft of the letter from the board chairs to the mayors is attached and will be forthcoming upon approval by the County Board and the two School Boards. The Boards may want to hear from staff on this item and discuss as necessary. Attachment 4 — a: Draft Letter from BOCC Chair and School Board Chairs to Mayors Regarding School Site Collaboration b) School Site Reservation/Dedication as Part of Developments Different than the previous p ' roactive land banking system, local governments can have a provision in their subdivision regulations detailing a method for school site reservation during the development application process. An example of this language follows: In every subdivision, school sites may be reserved in accordance with the adopted Comprehensive Plan for Orange County. For the authorization to reserve school sites to be effective, the Board of Commissioners, prior to the adoption of the Comprehensive Plan or any amendment thereto, shall have jointly determined with the Board of Education having jurisdiction over the area, the specific location, size and suitability of each school site to be reserved. All sites so designated shall appear in the adopted Comprehensive Plan. The key is to have the sites roughly outlined in an adopted plan, which triggers an 18-month opportunity for the school district or county to acquire the site. This may be another avenue to address school site needs if larger developments are anticipated to come forward in the future. The Boards may want to hear additional information from staff on this item, and the Boards may want to discuss as necessary. No Attachments 6. 'County Services /Financial Partnership Over the past few years, the County and the Town have entered into service delivery partnerships in the arenas of property tax collections, planning services, building inspections, library services, fire inspections and River Park. Over the next couple of years, it is anticipated that the extent to which the County and Town partner will increase - examples of such endeavors include development and operations of River and Fairview Parks, opening of the County's new library, and provision of Recreation programs and Animal Control Services. There may also be some opportun ities relating to the a Heritage Center which the County has discussed. It is the County's interest to have Town and County staff develop plans for financial partnerships to recover the Town's fair share of the County's provision of services. The Boards may want to discuss this item as necessary. . No Attachments FINANCIAL IMPACT: There is no direct financial impact associated with discussion of these topics. There are no action items requiring formal Board decisions. RECOMMENDATION(S): The Manager recommends that the Boards discuss the topics listed and provide appropriate direction to the respective staffs. As Recommended by Hillsborough Planning Board, 1/18/07 RESOLUTION ACCEPTING A STRATEGIC GROWTH PLAN AND CALLING FOR PREPARATION OF AN INTERLOCAL AGREEMENT WHEREAS, Orange County and the Town of Hillsborough have worked cooperatively to prepare a Strategic Growth Plan for areas surrounding the Town of Hillsborough; and WHEREAS a Strategic Growth Plan Report (dated November, 2006) has been produced as a result of this initiative, documenting existing conditions, constraints, and opportunities, and suggesting patterns for jurisdiction overland management policies and regulations; and WHEREAS the Report provides a framework for additional discussions regarding jurisdiction and land use patterns; and WHEREAS a map has been prepared, attached to this Resolution, suggesting general areas where low-density development and/or conservation should be given priority, and suggesting a conceptual area for consideration as Hillsborough's future limits for services and annexation; NOW THEREFORE BE IT RESOLVED by the [Orange County Board of Commissioners] or [Hillsborough Town Board of Commissioners] That the November Strategic Growth Plan is hereby accepted as statement of conditions and source of policy recommendations for consideration and continued discussion. BE IT FURTHER RESOLVED that the attached map, "Proposed Hillsborough Services Annexation Area, Orange County/Town of Hillsborough Coordinated Planning Area" dated January 16, 2007, is accepted as a conceptual starting point for subsequent discussions about jurisdictional patterns. BE IT FURTHER RESOLVED that the Orange County Board of Commissioners and the Hillsborough Town Board of Commissioners agree to initiate discussions intended to develop, for execution, an Interlocal Agreement. The provisions to be covered by this Interlocal Agreement shall include but not be limited to the following: a. Preparation of a map indicating formal and legally-binding changes to Hillsborough's Extraterritorial Jurisdiction (ETJ). The starting point for discussion about these changes shall be recommendations in the November 2006 Strategic Growth Plan Report. b. Preparation of a map indicating a jointly agreed-upon boundary for land that can be considered for future annexation by the Town of Hillsborough. The starting point for discussion about this boundary shall be the Annexation Boundary recommended in the November 2006 Strategic Growth Plan Report. c. Preparation of a map indicating, for areas outside Hillsborough's new ETJ boundary but within the newly defined Future Annexation Boundary, areas called "Proposed Hillsborough Services/Future Annexation Area" in which Hillsborough's municipal land use regulations as they may be jointly agreed upon, should be applied, to two specific interest areas with delegation of authority to the Town of Hillsborough for administering regulations in one area and Orange County, the other. d. Preparation of a map indicating areas that are outside of Hillsborough's jurisdictional interest (i.e., Town Limits, ETJ, "Proposed Hillsborough Services/Future Annexation Area"), which are part of the Orange County/Town of Hillsborough peripheral Coordinated Planning Area, where mechanisms will be established for courtesy review and information-sharing as development proposals are considered. e. Provisions specifying that, for areas identified as called for in item (c) above, Orange County shall retain jurisdiction for land use management and regulation, but shall enact Hillsborough's zoning regulations for application to those areas. f. Provisions for courtesy review and information-sharing between Hillsborough and Orange County for areas that are designated as described in items (c) and (d) above. BE IT FURTHER RESOLVED that, as [the Orange County Board of Commissioners ] or [ the Hillsborough Town Board of Commissioners is updating its Land Use Plan, the [ County or Town ] will consider the ideas and recommendations included in the November, 2006 Strategic Growth Plan Report and invite comments from the [ Town or County ] for consideration. BOCC on February 20, 2007 included by amendment the following two provisions that were suggested by the Orange County Planning Board on December 6, 2006 1. That we specifically go on record that we have not had the opportunity to view the details to where any lines on the illustrative map might finally be situated nor have citizens in the areas really had an opportunity to look at that fully so that we want the record to show that we are not buying into the details of the map at this point to be binding on us or anybody else in the future; 2. That we understand that In Phase Two there would be extensive outreach to people in those communities with ample opportunities informally and formally to ask questions and find out more about densities or other factors, about how this might in fact be implemented and direct that the Planning staff bring back to us specifics on how this might be done effectively; and April XX, 2007 Kevin Foy Mark Chilton Tom Stevens Glendale Stevenson Dear Sirs: qvt d v ol�evdr The Chairs and Vice Chairs of the Orange County Board of County Commissioners, the Orange County Board of Education, and the Chapel Hill/Carrboro Board of Education have collaborated over the last few years to address a variety of common interests. Our work group's most recent discussions have centered on the County's School Construction Standards. The Standards provide benchmarks for various school construction components. Examples of components outlined in the Standards include square footage, school site acreage, and student capacity at each school level, elementary, middle and high. We recognize the fact that it is important to look beyond "traditional schools" — large schools that require 25 to 50 acres of land — to more non- traditional schools that would offer flexibility and accommodate various local conditions including the availability, or the lack thereof, of land. One of our next tasks is to collaborate with our municipal partners and identify potential future school sites that fit the parameters outlined in the standards. The ultimate goal of this process would be that the County, who is statutorily responsible for funding school construction, might possibly consider opportunities to "land bank" properties that would be suitable for future school sites. As growth and development continues throughout our County, available and suitable future school sites become limited. In turn, we must grow smarter through proactive cooperative efforts and find appropriate school sites as far in advance of our needs as possible. Land banking will allow the County to find sites that exhibit as many smart growth attributes as possible. Attributes, although not adopted at this point, can include a variety of subjects from public transportation and walkabillity to green building designed schools and the community communication aspects therein. Our collective past work with regard to the Schools Adequate Public Facilities Ordinance (SAPFO) has helped us project future school capital. needs for a ten-year period. There is a healthy amount of lead-time needed before future school doors open for students. Site search and acquisition, financing, regulatory approvals, and building and infrastructure construction can be time consuming aspects. Local governments know their jurisdictions best, from land use regulations and processes to the infrastructure necessary to serve the area in a timely manner. Schools, municipalities, and county government, have worked together in the past and used our local area knowledge and geographic information systems (GIS) to help find prime locations. Our most recent collaboration success was the siting of Carrboro High School. To that end, our work group would like to see this identification process formalized. Based on most recent student membership projections, the Chapel Hill Carrboro City Schools will need additional elementary and middle school space in the next three-to-six years. Therefore,- it seems reasonable to ask our staffs to initiate a pilot school siting process for these facilities in the near future. Although the pilot program will primarily involve sites within the Chapel Hill Carrboro School District, we envision formalizing the process within the Orange County Schools jurisdictions. By virtue of this letter, the members of the School Collaboration Work Group asks that you convey this proposal to your staff. Key contact staff for our individual entities includes Craig Benedict, Orange County, Steve Scroggs and Bill Mullin, Chapel Hill Carrboro City Schools, and George McFarley, Orange County Schools Associate Superintendent. Please forward your entity's representatives to the .Clerk to the Board of County Commissioners, Donna Baker by March 15, 2007. Donna's email address is dbaker �co.oranqe.nc.us. Thank you, in advance, for your participation in this undertaking. If you have any questions, please feel free to call us. Sincerely, Moses Carey, Jr., Chair, Orange County Board of Commissioners Dennis Whitling, Chair, Orange County Board of Education Jamezetta Bedford, Chair, Chapel Hill/Carrboro City Schools Board CC: Laura Blackmon, Orange County Manager Eric Peterson, Hillsborough Town Manager Roger L. Stancil, Chapel Hill Town Manager Steve Stewart, Carrboro Town Manager Dr. Shirley Caraway, Orange County Schools Superintendent Dr. Neil Pedersen, Chapel Hill Carrboro City Schools Superintendent