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Home My WebLink AboutAgenda - 09-20-2016 - 8-a - Veterans Memorial Committee Progress Report 1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: September 20, 2016 Action Agenda Item No. 8-a SUBJECT: Veterans Memorial Committee Progress Report DEPARTMENT: Asset Management Services, Visitors Bureau, Department of Environment, Agriculture, Parks & Recreation ATTACHMENT(S): INFORMATION CONTACT: 1) May 5, 2015 Abstract Jeff Thompson, 919-245-2658 2) Site Locator Laurie Paolicelli, 919-245-4322 3) Veterans Memorial Committee David Stancil, 919-245-2522 Presentation & Related Materials PURPOSE: To receive a report from the Veterans Memorial Committee and provide feedback to the group. BACKGROUND: On May 5, 2015 the Board of Orange County Commissioners approved in principle the siting of a future Veterans Memorial upon the Southern Campus in accordance with the recently approved Campus Master Plan and authorized the Manager and staff to participate in the ongoing project planning process. Over the past several months, the Committee has made progress in conceptual design efforts as well as initial fundraising initiatives. Members of the Committee will provide a progress update for the Board and solicit feedback for the process. Members of the Committee will be available on the proposed site of the Memorial prior to the Board meeting to visit with members of the public and the Board. FINANCIAL IMPACT: None at this time. The Board may recall that final Board approval is contingent upon "ownership structure, the project budget, certification of adequate funds raised for the project, design approval, and operations and maintenance agreements acceptable to the Board". SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this item: • GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION AND INEQUITY 2 The fair treatment and meaningful involvement of all people regardless of race or color; religious or philosophical beliefs; sex, gender or sexual orientation; national origin or ethnic background; age; military service; disability; and familial, residential or economic status. RECOMMENDATION(S): The Manager recommends the Board receive a report from the Veterans Memorial Committee and provide feedback to the group. Attachment 1 3 ORANGE COUNTY C BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: %% Action Agenda Item No. 7-c SUBJECT: Proposed Veterans Memorial Site on the Southern Campus DEPARTMENT: Asset Management Services, PUBLIC HEARING: (Y/N) No Department of Environment, Agriculture, Parks & Recreation ATTACHMENT(S): INFORMATION CONTACT: 1) Site Locator Jeff Thompson, 919-245-2658 2) Copy of April 29, 2015 Electronic David Stancil, 919-245-2522 Letter to BOCC Chair Commissioner Barry Jacobs, 919-245- 2130 Commissioner Renee Price, 919-245- 2130 PURPOSE: To approve in principle the siting of a future Veterans Memorial upon the Southern Campus in accordance with the recently approved Campus Master Plan and authorize the Manager and staff to participate in the ongoing project planning process. BACKGROUND: Over the past several years, interested Orange County residents and supporters of honoring the contributions and service of Orange County veterans have organized in an effort to raise funds, site and construct a Veterans Memorial ("Memorial") within Orange County. In the past several months, these supporters have raised modest funds for this effort and have focused efforts on siting the Memorial in the Chapel Hill area, working in conjunction with Town of Chapel Hill staff. In the spring of 2015, representatives from the Board (Commissioners Barry Jacobs and Renee Price) and County staff began meeting with the committee. During these meetings, the potential for locating the memorial on County-owned sites in southern Orange County was discussed, and ultimately, strong interest was reflected for the Southern Human Services Center campus. On April 13, a class of students at C.W. Stanford Middle School, which had been working independently on a class project to design a veteran's memorial, presented their designs to the committee. The committee also had the opportunity to walk the Southern Campus site with the project designer to look at possible locations, and expressed interest in the former home site within the campus. On April 21, 2015, a meeting of the Veterans Memorial Committee with Town and County staff was held at the Chapel Hill Library to discuss and reach consensus on requesting the siting of the Memorial on or near the former Hoyle home site in compliance with the recently approved 4 Southern Campus Master Plan (note Attachment 1, "Site Locator"). Attendees of this meeting included residents and supporters from southern, central and northern Orange County - all of whom participated in the consensus. This resident group submitted an April 29, 2015 electronic letter (with the formal signed letter to be provided) to the Board Chair outlining the consensus and the desire to site the Memorial according to the Site Locator. The letter (Attachment 2) emphasized the desire to begin raising funds for the design, construction and maintenance of the Memorial. Should the Board approve the site in principle, staff recommends the Board reserve the right of final construction approval contingent upon Board approval of: 1) ownership, 2) design; 3) budget and certification of adequate development and construction funds raised; and 4) the approval of an ongoing operations and maintenance agreement for the Memorial. Additionally, the development will also be contingent upon the approval of the Memorial according to the design guidelines and other requirements stipulated within the approved Special Use Permit issued by the Town of Chapel Hill. The time frame of this potential project aligns with that of the development of the Southern Human Services Center expansion capital project currently contemplated for FY2016-17. Fundraising activities will be the priority task and has an estimated duration of 2 years. FINANCIAL IMPACT: None at this time. The preliminary recommendation is for the County to own the property underlying the Memorial as well as the finished Memorial itself. Final Board approval is contingent upon ownership structure, the project budget, certification of adequate funds raised for the project, design approval, and operations and maintenance agreements acceptable to the Board. These elements will be developed and presented to the Board as the project progresses. RECOMMENDATION(S): The Manager recommends the Board: 1) Approve in principle the siting of a future Veterans Memorial upon the Southern Campus in accordance with the recently approved Campus Master Plan, with development contingent upon the approval of the Memorial according to the design guidelines and other requirements stipulated within the approved Special Use Permit issued by the Town of Chapel Hill; 2) Authorize the Manager and staff to participate in the ongoing project planning process; and 3) Reserve the right of final construction approval contingent upon Board approval of: 1) ownership, 2) design; 3) budget and certification of adequate development and construction funds raised; and 4) the approval of an ongoing operations and maintenance agreement for the Memorial. jAttachment2 5 0 Y lv�- 0 v- --- ----- ----- ------- -7- ----------- an !7x xt- ---------- Y. IL E R MF Mkt I A E E 4A u Q n. V� J: f0p REM,"% 41, & YL-1 L VETERANS MEMORIAL TOPOGRAPHIC SURVEY PLAN PROPERTY Or -E A FK�EY SLVEYAQ PA COUNTY OF ORANG Vm-1 �� Attachment 3 ORANGE COUNTY, NORTH CAROLINA VETERANS MEMORIAL FUNDRAISING COMMITTEE Memorial ' The Orange County Veterans Memorial Committee is comprised of veterans of Vietnam,World War II and Korea.It is growing in scope as — the project develops.Current membership includes: TO HONOR THE MEMORY OF VETERANS FROM ALL MILITARY BRANCHES 4 '.s.y- ,Ar < .� ' - Jim Merritt Bruce Runberg Lee Heavlin Bud Hampton1 formerCbapel Captain,GEC,US Master ChiefPerty - Major,USMC '4 Hill Town Navy(Retired); Officer,US Navy (Retired); i - - Councilman; Vietnam (Retired);Vietnam, WWII,Korea Vietnam Korea Defense "We want it to be a living memorial, At-Large Committee Members not just about war and death. A place Fred Black,Colonel,US Army(Retired);Vietnam - Barry Jacobs,Liaison,Orange County Commissioner where it's accessible, where people can Renee Price,Liaison Orange County Commissioner Vivian Herndon-Latta,title vzszt...and a place where they can go Marshall Morris,title t0 reflect. We are grateful t0 OYdnge Perry Reaves,title County for the land and we ask the Jesse Tones,title people of Orange County and our great This memorial is dependent on generous contributions from the people `Our debt to the heroic men and valiant women in the service of of Orange County. Your generosity will make it possible to build a our count can never be repaid.The have earned ourund in state to make this project a reality." memorial reflecting our eternal gratitude. r1 p Y c g • gratitude. America will never forget their sacrifices.' —ORANGE COUNTY VETERANS MEMORIAL COMMITTEE— —PResiDFCVT xAtuiY S.TRUMAN— ChapelffiUVeteransMemorial.com DONATIONS HELP MAKE THE MEMORIAL A REAL IT i PLEASE LIVE TODAY. The fundraising committee,together with Orange County's Community ~" Giving Fund,operates as a 501c3.The project's fundraising goal is$300,000. The Veterans Memorial,to'be located in Chapel Hill,NC,will pay _ Just as our military branches continue to live,so will this Veterans Memorial. tribute to the men and women of the US Military.The memorial will t We ask you to remember the veterans of the past,present and future. be funded by private donations with support and land donation from Orange County and additional support from the Town of Chapel Hill. A local volunteer task force has worked to build the memorial.The '�— ? HOW TO GIVE: vision and concept is to honor the memory of US Military Veterans Think about how you—as a veteran,citizen,or corporation-can support from all military branches and provide a place for people to reflect and < s F our mission.Please consider. thank those who have served,are serving or will serve. *A corporate sponsorship *A memorial gift to recognize a family member or friend *An endowment *A cash donation *A community service organization fundraiser to benefit the Memorial HISTORY ,t Make checks out to Orange County Community Giving Fund(add �A Veterans Memorial to memo line).Mail to: 1 - t Orange County Community Giving Fund In 2016,the Orange County Veterans Financial Services Committee,in a combined effort with HILLSBOROUGH ss _ PO Box 8181 ORANGE f _ Orange County government leaders, Q Hillsborough,NC 27278 COUNTY approved a site for the memorial se p at the Southern Orange County Human Services Complex campus on .s .E C.- Veterans Memorial Orange County bas long stood for equality,freedom and acceptance, Homestead Road above the Seymour * values that the men and women in our armed forces enhance and protect. Center.a large area for the memorial CHAPEL HILL that is protected by an umbrella of CAnRBORO —BOARD OF ORANGE COUNTY COMMISSIONERS— � G historic trees. • ChapelHillVeteransMernorial.com/Donations