HomeMy WebLinkAboutORD-2016-028 Ordinance approving Budget Amendment #1-A related to CHCCS Capital Project Ordinances 1
0RD-2016-028
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: September 6, 2016
Action Agenda
Item No. 6-i
SUBJECT: Application for North Carolina Education Lottery Proceeds for Chapel Hill —
Carrboro City Schools (CHCCS) and Contingent Approval of Budget
Amendment #1-A Related to CHCCS Capital Project Ordinances
DEPARTMENT: Finance and Administrative
Services
ATTACHMENT(S): INFORMATION CONTACT:
Attachment 1. CHCCS — Lottery Paul Laughton, (919) 245-2152
Proceeds Debt Service Gary Donaldson, (919) 245-2453
Application
PURPOSE: To approve an application to the North Carolina Department of Public Instruction
(NCDPI) to release proceeds from the NC Education Lottery account related to FY 2016-17
debt service payments for Chapel Hill — Carrboro City Schools (CHCCS), and to approve
Budget Amendment #1-A (amended School Capital Project Ordinances), contingent on the
NCDPI's approval of the application.
BACKGROUND: Both County School Systems have previously presented approved
resolutions from their respective Boards requesting that the County modify its Capital Funding
Policy by applying accumulated lottery funds to debt service payments, and permitting current
year withdrawals of lottery proceeds immediately after the State's quarterly lottery fund
allocations. This policy expedites both the application process and the receipt of funds for both
school systems.
Currently, the accumulated available lottery proceeds for Chapel Hill — Carrboro City Schools
(CHCCS) is $95,443. The attached application requests NCDPI to release lottery proceeds in
the amount of $95,000 to cover debt service for projects previously financed for the Chapel Hill
— Carrboro City School system.
Budget Amendment #1-A provides for the receipt of the Lottery Proceeds, contingent on
NCDPI's approval of the application, and substitutes the amount of Lottery Proceeds approved
for debt service as additional Pay-As-You-Go (PAYGO) funds for FY 2016-17 for CHCCS long-
range capital needs and projects, and amends the budgets for the following CHCCS capital
projects:
2
Chapel Hill — Carrboro City Schools ($95,000):
Classroom/Academic Improvements ($50,000) — Project # 53025 (Funds will be used for stage
improvements at McDougle Middle School's cafetorium)
Revenues for this project:
Current FY FY 2016-17 FY 2016-17
2016-17 Amendment Revised
Alternative Financing $250,000 $0 $250,000
From General Fund (PAYG) $1,275,607 $50,000 $1,325,607
Total Project Funding $1,525,607 $50,000 $1,575,607
Appropriated for this project:
Current FY FY 2016-17 FY 2016-17
2016-17 Amendment Revised
Construction $1,525,607 $50,000 $1,575,607
Total Costs $1,525,607 $50,000 $1,575,607
Mechanical Systems ($45,000) — Project# 54006 (Funds will be used to install a new chair lift at Frank
Porter Graham Elementary School)
Revenues for this project:
Current FY FY 2016-17 FY 2016-17
2016-17 Amendment Revised
From General Fund (PAYG) $1,774,246 $45,000 $1,819,246
Lottery Proceeds $959,247 $0 $959,247
Alternative Financing $264,088 $0 $264,088
Total Project Funding $2,997,581 $45,000 $3,042,581
Appropriated for this project:
Current FY FY 2016-17 FY 2016-17
2016-17 Amendment Revised
Equipment $2,997,581 $45,000 $3,042,581
Total Costs $2,997,581 $45,000 $3,042,581
FINANCIAL IMPACT: The total Lottery Proceeds requested from the NCDPI for Chapel Hill-
Carrboro City Schools is $95,000.
SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact associated
with this item.
RECOMMENDATION(S): The Manager recommends that the Board approve, and authorize the
Chair to sign, the application for North Carolina Education Lottery Proceeds; and approve
Budget Amendment #1-A receiving the Lottery Proceeds and the amended CHCCS Capital
Project Ordinances, contingent on NCDPI's approval of the application.