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Home My WebLink AboutAgenda - 03-13-2007-9aORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: March 13, 2007 Action Agenda Item No. _ SUBJECT: Approval of Chapel Hill Carrboro City Schools (CHCCS) Elementary #10 Including Infrastructure to Twin Creeks Park DEPARTMENT: County Manager and Budget PUBLIC HEARING: (Y/N) No ATTACHMENT(S): Attachment 1. CHCCS Value Engineering Analysis and Project Scope Modifications of the Multi- Prime Construction Bids Attachment 2. CHCCS Fund Balance History INFORMATION CONTACT: Laura Blackmon, (919) 245-2300 Donna Coffey, (919) 245-2151 Craig Benedict, (919) 245-2575 Attachment 3. CHCCS Elementary School Membership Projections PURPOSE: To approve funding for Chapel Hill Carrboro City Schools Elementary #10 including water and sewer infrastructure for Twin Creeks Park. BACKGROUND: On February 2, 2007, Chapel Hill Carrboro City Schools Superintendent Neil Pedersen notified the County Manager that, on February 1, 2007, the Board of Education approved a total project budget for Elementary #10 of $24,282,751 and authorized him to submit the .District's request to the County. Before forwarding their funding request to the Commissioners, the Board of Education and its staff analyzed the bids received, negotiated with the lowest multi-prime bidders, and reduced the total construction budget by $624,319. Attachment 1 of this agenda abstract includes a list of the value-engineered components of the project. The following sustainable design features remain in the project: • Rainwater harvesting/reclamation system • Day lighting in all classrooms • Motion sensors on lights • High efficiency boiler and air conditioning systems • Solar panels on roof • Solar hot water heating system Following discussions on the February 6 and March 1, 2007 Commissioners' meetings, Commissioners agreed to fund construction of Elementary #10 including water and sewer infrastructure to Twin Creeks at the requested amount of $24.3 million. Commissioners further agreed that the County's financial commitment to construction of Elementary #10 including 2 water and sewer infrastructure to Twin Creeks would total $$23.3 million. This was in accordance with the County's September 14, 2006 debt issuance plans. Commissioners further agreed to allow CHCCS Board of Education the flexibility to choose from where the $1 million additional required funding would come. On March 8, 2007. The CHCCS Board of Education held a special meeting to agree on how it would fund the $1 million additional funding required. The Board chose to appropriate $500,000 from its-fund balance and $500,000 from the district's anticipated fiscal year 2008-09 pay as you go revenues. Attachment 2 of this agenda abstract offers a historical snapshot of the CHCCS fund balance. Attachment 3 details CHCCS Elementary School Membership Projections. FINANCIAL IMPACT: On September 14, 2006, the Board approved debt issuance plans for individual County and School projects totaling $96.2 million ($92.2 million in non-enterprise fund debt plus $4 million in enterprise fund debt). In addition to completion of Carrboro High School and a number of County related projects, those plans included $22.1 million for Elementary #10 plus $1.2 million for the County's share of water and sewer infrastructure to the Twin Creeks school/park campus. The anticipated debt service associated with the issuance of $23.3 million in debt totals $602,617 for the upcoming 2007-08 fiscal year (interest only) and $1,152,807 in the following fiscal year 2008-09 (principal and interest). Assumptions used in calculating these amounts included a 20-year fixed principal loan at 6 percent annual interest rate. Based on staff analysis, the anticipated tax rate impact in fiscal year 2007-08 equals $.52 cents per $100 valuation followed by $.90 cents per $100 valuation in the following fiscal year. Historically, CHCCS has requested increases in the special district tax to fund opening of new schools. According to budget information presented by CHCCS staff at the Board of Education's Annual Planning Conference in mid-February 2007, new operational costs associated programming of Elementary #10 totals $237,000 (approximately 1/3 of a penny on the district tax rate) for fiscal year 2007-08. At this point, the district has not projected annual operational costs associated with opening of Elementary #10. Budget staff will bring corresponding a capital project ordinance reflect Board of Commissioner March 13, 2007 action to Commissioners for approval at an April 2007 meeting. RECOMMENDATION(S): The Manager recommends that the Board of County Commissioners: 1. Approve County funding of funding of CHCCS Elementary #10 including water and sewer infrastructure for Twin Creeks at $23.3 million; 2. Approve the CHCCS Board of Education plan for funding, from the district's revenue stream, the additional $1 million required to complete construction of Elementary #10 3. Request the CHCCS Board of Education engage County staff including Jeff Thompson in active value engineering of Elementary #10 3~ GHAPEL HILL CARRBORC~ CITY SCHOOLS ELEMENTARY SCH®C}L #1 D Value Engineering Analysis and Project Scope Sodifications . of the Multi Prime Construction Bid .Cost Effect Description of Work sustainable Features: ~ ~ _ Building Modifications: . Delete vinyl wallcovering and paint walls Remove exterior split block and use brick Delete all exterior mason ex o ed a's irn HVAC-modify covenngs en ~ HVAC modify AHU firom freeze stat to auto a~,.a~a, rant fsYt, rrPS from 4" deep to 3" deE Delete canopies at 2/3 and 4/5 Site Changes: o.~.,~,,,,,c macnnrv veneer an n Additions per Town of Garrbora CUP Conditions: Add bic cie rack cover er Town of Carrboro ~,~+anr~ waikwav in dumpster area per Town of C 3a ?1 Sub-total (694,741) (634,319) TOTAL 0 'a n. °o °o ° ~ O o in 3° oO pO C N n ((Mpp O lp ~ ~ 0 O ~ 111 O N ~ ~ ~ p ~ to OQ. N ~Vmp{' ,Od, r N V ~(pO r (V~' . 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