HomeMy WebLinkAboutAgenda - 11-04-1985 - Work Session 1W-- ORANGE COUNTY
BOARD OF COMMISSIONERS : ACTION AGENDA .
ACTION AGENDA ITEM ABSTRACT ITEM NO.
MEETING DATE NOVEMBER 4, 1985 •
001
SUBJECT: WORK SESSION--AUDIT REPORT FOR YEAR ENDING JUNE 30, 1985
DEPARTMENT: FINANCE
PUBLIC HEARING: YES X NO
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ATTACHMENT(S) : V INFORMATION CONTACT: GORDON BAKER, X496
PHONE NUMBERS: HILLSBOROUGH - 732-8181
HILLSBOROUGH - 732-9361
CHAPEL HILL - 967-9251
MEBANE - 227-2031 .
• DURHAM - 688-7331
PURPOSE: To discuss the audit and management letter with representatives of
Touche r4oss.
NEED: Mr. Mitch Mumma, Audit Supervisor, will be present to answer any questions.
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IMPACT:
RECOMMENDATION(S):
ORANGE.COU TY •
BOARD OF COMMISSIONERS 1 ACTION AGENDA
• ACTION AGENDA ITEM ABSTRACT ITEM NO.
MEETING DATE NOVEMBER 4, 19S5
002• .
SUBJECT: WORK SESSION--STATE PLAN DE.pu,OPMENT FOR CRISIS RELOCATION
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DEPARTMENT: EMERGENCY MEDICAL SERVICE PUBLIC HEARING: YES x NO
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ATTACHMENT(S): INFORMATION CONTACT: p72%161KER
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- PHONE NUMBERS: HILLSBOROUGH — 732-8181
HILLSBOROUGH — 732-9361
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CHAPEL HILL — 967-9251
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MEBANE — 227-2031 -
• DURHAM — 688-7331
• . PURPOSE: To receive:7a status report on State plans to develop a strategy to govern
relocation in event of a th±eatened nuclear attack.
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NEED; Orange County and its municioalities wouldShouldercertain responsibilities
under the strategy being developed.
Mr. Charles Cochran,.Planner, State Office of Emergency Management, will •
present the report.
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IMPACT:
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RECOMMENDATION(S):
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pa,
2
Mitch Mumma noted that the fund balance reserved by State Statute
is made up substantially by:
1. Intangible tax,
2. 4 cent sales tax, and
3. 1/2 cent sales tax.
The 8% figure is based on the year-end expend'itures.
If that
figure increases, the amount required to meet the 8% would likewise increase.
Chair Wilihoit emphasized that the most compelling argument for
having an adequate fund balance is that the staff does not have to spend half
their time managing the cash flow or fund balance - that it needs to be of a
sufficient level so the Staff can concentrate on other areas.
The cost of the personnel action form for the cost-of-living increase was discussed and Ken Thompson indicated that other controls were in
place but personnel action form would be prepared if the Board desired. Rex
Price, a partner with 7buche Ross, stated that the cost of implementing this
suggestion mast be wgeighed against the benefit to be derived.
In summary Mitch Muama indicated there is no material weakness in
the internal control of the County budget.
2._ _SPATE PLAN D E Et FQ�t__S EMSani C r]t
Charles Cockran, lead planner in the State Division of Emergency
Management in the Nuclear Threat Attach section, noted he has been working
with Bobby Baker to update the crisis relocation plan, which had never been
formally adopted, but which exists in Orange County. The Phase I plan was
done in the early part of 1977 which identified certain facilities and
buildings available at that time. After the plan has been updated, the State
will print that plan and also the natural disaster plan which is also in
existence at this time. A community shelter plan will be provided in the plan
which will list all the shelters in the County.
County will be assigned the best shelter The citizens it elynto
es
receive only the post attack spaces. Orange County is likely to
phase with residual radiation and is therefore
designated as a host area. The majority of the relocatees in the risk area of
j Durham County will be directed to the UNC campus
in Chapel Bill. This crisis
relocation plan will be available for review in about three months. The plan
will not work if the bomb would hit without a warning. The plan will only
work if there is a buildup of arms. Everyone would be given specific travel
tames to leave Durham County and arrive in pel
In answer to questions from the Board,l.Cockran indicated that
nothing would be stored in the shelters but that the people would bring a
supply of food, etc. with them; 1200-1800 vehicles can be moved per lane per
hour in accordance with a movement plan; a large number of chemical toilets
would be used along with digging trenches, and a plan for moving of the sick
and elderly would need to be worked out between the County and the hospitals,
nursing homes, etc.
Motion was made by Commissioner Carey, seconded by Commissioner
Lloyd to go into executive session to discuss (1) litigation and (2) personnel
matter.
VOTE: UNANIMOUS.
Motion was made by Commissioner Lloyd, seconded by Commissioner
Marshall, to adjourn the executive session to the end of the regular meeting
November 4, 1985.
VOTE: UNANIMOUS.
Beverly Blythe, Don Willhoit, Chair
Y ythe, Clerk
North Carolina
NUCLEAR THREAT/ATTACK HAZARD AREAS
and
ASSOCIATED RECEPTION AREAS X5106-Norfolk
Cat.1
Reception Areas in N.0
(9 counties)
#3708
#3703-Winston Salem GreensboroMiNh Point #3704-Durham #3711-Raleigh (13707-Goldsboro 3705-Ellaabeth City
Cat.1II Cat.I11 cat.11I Cat.111 Cat.l Cat. III
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0,711111AIN
Cat.11
" RECEPTION AREAS +...
VIRGINIA RECEPTION AREA
In N.C. #3712-Wilmington
Cat.II
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Notes on the Hazard Area:
- Estimated population of hazard area
- Estimated number of relocatees to be housed in Orange County -123,615
in schools, churches, and other private buildings. The majority of the
standard shelter spat:v and upgradable( has the potential to be improved to
standard shelter criteria(PF 2+) is located on the UNC campus.
- Granville County will host 33,385 from Durham.
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t}PERATIONAL •
KEY'STAFF PERSONNEL 'TfiTCY SER`TICE TITHE APPENDIX• RESPONSIBI].ITIES
Chairman, Orange Chairman, Orange Basic Plan EXERCISE DIRECTION
County Board of Commissioners. County Board of Commissioners _ �L --MME
Maintain control of
all county operations
County Manager, Orange Operational Staff Basic Plan Maintaining an
County assisted-by the Orange County ,operational EOC Staff
Town Manager, Chapel Hill
and Town Manager; Carrboro Approving emergency
public information news
releases.
Maintaining continuity
of goverment.
Requestang assistance
upon depletion of
county resources
Coordinator. Orange Coordinator, Orange Basic Plan EMERGENCY MANAGEMENT
Count �;Ageenc Management gency F<JN_ Y-INCLUDE:
Management y Agency
Advisor to the County
Chairman
Administrative Assistant Coordinator Basic Plan Maintaining the Emergency
Assistant, Orange County Orange County Emergency Operations Plan
Emergency Mgt. MY Managemient Agency
Communications Supervisor Assistant Coordinator Basic Plan Maintain readiness of EX
Orange County Emergency e County Emergency Develop a RADEF capability
Services Agency
*Zb be determined-by Coordinator of function.
KEY STAFF MISS EMER ICY TITLES APPENDIX RESPONSIBILITIES
Director, Orange County Coordinator, Shelter 1,2,3, & 8 SHELTER OPERATIONS to
Dept. of Social Services Operations, Organization, Inc-lode in-place Shelter,.
Stocking and Relocation Shelter Organization,
Stocking & restocking
Superintendent Assistant Coordinator 1,2,3, & 8 Reception of relocatees
Orange County Schools Shelter operations, Shelter from hazard areas with
Organization, Stocking and support from the resources
Relocation of the county schools
Superintendents to include.
Superintendent Assistant Coordinator 1,2,3, & 8 Staffing reception centers
Chapel Hill-Carrboro Schools Shelter Operations, Shelter Cluster Headqrts.
Organization- and Shelters, and congregate
Relocation care facilities.
_ Assistant Officer Assistant Coordinator 1 ,2,3 & 8 Maintaining a list and
Orange County Dept of Shelter Operations and locations of facilities
Social Services Relocation to include congregate care
C upgradable.
c Assignment of relocatees to
congregate care facilities
fallout shelter spaces and
residents to standard
shelter and potential
shelter spaces.
Developing procedures for
incorporating the support
efforts of quasi-governmental,
religious and private relief
agencies into local plans.
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~ :BEY•STAFF •PERSONNEL EMERGENCY-TITLE APPENDIX RESPONSIBILITIES
Director, Orange County Coordinator, Shelter 405 & 16 SHELTER MARKING &
Public Works Department Marking and Upgrading UPOWINd AND F T AT=
and Damage°Estimation IIA�_,TIIT N
Upgrading and marking of
buildings to provide
necessary shelter
Director, Orange County Assistant Coordinator, 4,5 & 16 Printing and posting of
Building Inspections Shelter Marking and Upgrading fallout shelter signs
Department and Damage Estimation
Removal of upgrading
materials
Public Works Director Assistant Director, Shelter 4.5, & 16 Assessment of casualties,
Chapel Hill-Carrboro Marking and Upgrading and resources destruction and
Damage Estimation property damage.
C Chapel Hill Town Manager Coordinator, 6 PUBLIC INFO MA'TION
,r Public Information TD MWM:
Assistant County Manager Assistant Coordinator 6 Providing information and
Orange County Public Information advice to residents and
relocated populations
Manager Assistant Coordinator 6 publication and distri-
Town of Carrboro Public Information bution of newspaper supple-
ments.
Issuing radio and
television news releases
Distribution of informa-
tion materials to key.
workers.
Stocking and distribution
of information publications
e
KEY STAFF PERSONNEL EKM=CY TITLE APPENDIX RESPONSIBILITIES
Director Orange County Coordinator, Communications 7 CiOr4MICATIONS AND
Communications Center and Warning MINING To IMM:
Identification and main-
tenance of communication
system.
Communications Supervisor, Assistant Coordinator 7 Disseminate.warning.
Orange County Communications Communications & Warning .
Supervisor Coordinate the re-establish-
went of essential telephone
services.
.Shift Supervisor Assistant Coordinator 7 Providing communications
Orange County Communications & Warning for shelter complex organ-
Communications Center ization.
Communications ons between host
and hazard areas (EOC's)
N Food Service Director Coordinator, Food Services 9 FOOD SERVICES 70 INCUJDE:
c Orange County Schools
. Providing for food supply
*School Food Nutritionist Assistant Coordinator 9
Orange County Schools Food Service Maintain current inventory
of food service resources
*School Food Service Super. Assistant Coordinator 9
Orange County Schools Food Service Food service facilities
*School Lunch Room Super. Assistant Coordinator 9 Stocking of shelters with
Orange County Schools Food Service food+
* To Be Determined
KEY.STAFF•PERSONNEL E{+ORGERCY TITLE APPENDIX RESPONSIBMITIES
Transportation Director Coordinator, 10 TRANSPORTATION SERVICES
Orange County Schools Transportation Services TO INCCU :""-
Identification of.vehicles
to fulfill transportation
requirements.
Assistant Transportation Assistant Coordinator 10 Establishing procedures and
Director Transportation Services developing SOP's to fulfill
Orange County Schools transportation require-
mente.
Director, Chapel Hill Assistant Coordinator 10 Maintaining lists of
Transit System Transportation Services drivers
Establishment of intra-
county transportation
system.
Feel and maintenance capa-
bilities at service center
Movement of food stocks to
feeding locations
Coordination of U.S. Postal
vehicles and personnel into
transportation system.
OPERATIONAL.
KEY,SW..pERSOMM EMERMCY TITLE APPENDIX RESPONSIBILITIES
Sheriff, Orange County Coordinator 11 IAW & ORDER SEVICFS
Law & Order Services
Traffic ucr-owd control
Establishment of road
blocks.
Chief Deputy, Orange Assistant Coordinator 11 Surveillance-of reception
County Sheriff's Department -jaw & Order Services ctrl, hosting facilities
shelters, parking areas
service centers, and
supply depots.
Chief of Police Assistant Coordinator 11 Return of relocatees to
Chapel Hill Law & Order Services one areas.
Development of movement
Chief of Police Assistant Coordinator control procedures.
Carrboro Law-& Order Services Establish alternate oper-
tional areas in host area
Coordinator 12 SERVICES �'
N Chief, Establishing alternate
Carrboro Fire Dept. operations locations in
Chief, Assistant Coordinator 12 host areas.
Hillsboro Fire Dept.
Chief, Chapel Hill
of 12 Fire Control & Suppression
Assist in Warning & Damage
Fire Dept. Assessment
Chiefs, Voltmteer Fire " " Assist in traffic & ground ,
control.
Depts. Orange County
12 Establish cosomunications
with host areas fire Serv.,
12
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OPERATIONAL. U ff ESIBILITIES
3 CY TITLES ApPFi+IDIX
M-STAFF —PS-6—mm— 13 RESCUE SEttVICES-TO IAICi M:
Medical Director Coordinator, Rescue ear scue
orange qty Emergency Services Assist in first aid
Medical Services 13 Assist in the movement of
Director, Assistant Coordinator patients to shelters from
orange qty Emergency Rescue Services nurstra and private homes. .
Medical Services 13 Rescue services to
Assistant Coordinator reception centers, lodging
Chief of Res Squads Rescue Services areas and fallout shelters
Orange County Relocation of non-ambul-
ato patients to host
area facilities.
Establish communications
with lost area rescue
services.
w cal 14 HEALTH MEDICAL AND
orange County Coordinator, Health,Medi E"-3`ERVI
Director, & 1(ental•Health Services
Health Department. saanitation and
food.preparation
sanitation
14 Medical support
Assistant coordinator augmentation.
Health,Medical & Mental ry services
Health Services �talr l health services
14 Rapid discharge of
Assistant Coordinator patients from health
,t
Environmental Health Super- � ,Medical & Mental care facilities.
orange County Health Dept.rHealth Services �por Syr disposal of
solid & human waste.,
Shelter icals �)
Ell I
. RGMSIBILITIES
Emma TITLE APPENDIX
It_Y STAFF � Medical support to
Assistant Coordinator t4
• Area Director congregate care &
Mental Health Service Heaith,Medical. & Mental adable facilities.
Health Services j ical support to key*
workers.
Coordinate with host areas
on allocations of risk
area patients.
RADIOU)GICAL DEMSE 70
Radiological Defense Officer Coordinator
orange County Radiological Defense sta'ns'hing the organiz-
ation training and operation
of the county RADEF System
15 doping and maintaining
Assistant Radiological Defense Assistant Coordinator tine Weapons Effects
Officer, Orange County Radiological Defense Reporting Stations.
Deiontaminations operat-
-- RADEF Staff Assistant Coordinator ice.
Orange qty Radiological Defense Maintain inventory, of
C RADEF instruments.
RESOURCES & Sit N
Coordinator, 17
Finance officer, - �� INCI�JDE.
{mane County officer, Emergency Resources & Supply curementt�ed
Services distribution of
essential supplies.
17 Establishing procedures
-Purchasing Agents Assistant coordinator & SOp`s for local
Orange County Emergency Resources & Supply resources.
Services Maintaining cost account-
ing procedtwes and records.
Develop procedures for
staff augmentation.
Assistant Finance Officer Assistant Coordinator e Iy
17_ Relocation of public works
Prange County � k�rg�' and utilities equipment
Services and supplies
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Finance Officer 'Assistant coord inator
Town•of chapel Hill
Mill
iji
Apps RESPONSIBILITIES
KEY STAFF H °'i CY TITLE lll-
_ 18 Establishment of an
'Superintendent coordinator F�pN=C STABILIZATION
S
Orange qty Schools tic Stabilization or
purpose o
18 Rationing food & other
Assistant Coordinator essential items to
Assistant
County Superintendent Economic Stabilization cons�aaers.
Stabilizing prices, Wages
lg and rents (post atta
Superintendent Assistant Coordinator
ck)
Chapel Hill city Schools Economic Stabilization
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URANUt LUUN1Y
BOARD OF COMMISSIONERS _ ACTION AGENDA
ACTION AGENDA ITEM ABSTRACT ITEM NO.
MEETING DATE . NOVEMBER 4. 1985
003
SUBJECT: EXECUTIVE SESSION
= DEPARTMENT: i PUBLIC HEARING: YES NO
ATTACHMENT(S): INFORMATION CONTACT:
•
PHONE NUMBERS: HILLSBOROUGH - 732-8181
HILLSBOROUGH 7. 732-9361
CHAPEL HILL - 967-9251
MEBANE - 227-2031
DURHAM - 688-7331
• PURPOSE: To take up matters involving litigation and oersonnel.
• NEED: •
IMPACT:
RECOMMENDATION(S):