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HomeMy WebLinkAboutAgenda - 03-13-2007-5oORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: March 13, 2007 Action Agenda Item No. ~~_ SUBJECT: Approval of Contract Amendment: Design Services Central Orange Senior Center DEPARTMENT: Purchasing PUBLIC HEARING: (Y/N) No ATTACHMENT(S): CRZ Proposal Pam Jones, (919) 245-2652 INFORMATION CONTACT: PURPOSE: To consider approving an amendment to the contract for design services associated with the Central Orange Senior Center. BACKGROUND: The Board originally approved a contract with Corley Redfoot Zack (CRZ) to provide schematic design for work at the Sportsplex that would become the Central Orange Senior Center. The fee proposal for this work provided Basic Services fora 15,000 square foot senior center, which consisted of a 10,000 square foot addition and 5,000 square feet of renovated space. The project was expanded to include an Adult Day Health Center, which reduced the Sportsplex area by another 4,100 square feet. Sportsplex operations have flourished under the management of Recreational Factory Partners (RFP), who the County retained when it purchased the property in December 2005. In order to maintain sufficient operational space for the Sportsplex, County Commissioners authorized the addition of a mezzanine area over the ice rink and other more minor renovations within the common areas of the Sportsplex. This replaces the space assumed by the Senior Center and added some minimal growth space for Sportsplex operations. All components of the project now equal approximately 35,000 square feet. CRZ proposes a total of $407,200 for Basic Services architectural and engineering fees through construction administration. This equates to approximately 8.3% of the estimated $4.9 million budget set aside for construction of the project. Additional services, which include regulatory approval and interior design services, are estimated at $21,540. The original contract amount for schematic design ($28,940) is offered as a credit, thereby setting the total contract approved by this action at $400,160. FINANCIAL IMPACT: The Board had previously authorized anot-to-exceed budget of $6,000,000, which was included in the Debt Issuance Schedule presented during the September 14, 2006 work session ($4.5 million/Senior Center, $1.5 million/Sportsplex). As a reminder, the project budget includes owner responsibility items outside of construction, including but not limited to, construction materials testing, design fees, relocation expenses, teledata wiring,, etc. Funding to support the design fee cost of $400,160 is included in the budget considerations for the project. RECOMMENDATION(S): The Manager recommends that the Board approve the contract amendment with Corley Redfoot Zack for architectural/engineering services associated with the Central Orange Senior Center Project in the amount of $400,160; and authorize the Chair to sign on behalf of the Board. ~ " '3 . `~~.A '~L J7J~ !L ~i. '2.~~.k ~~~ ~~~ LAIC. 3 A 1? L H I T F CTS ~ E N i; 11 L' L' R ti o i' L i~ ~J ~I f: I{ :~ October '17, ?Ot.1G Nls. Pamela K. Jones, Director Department of T'urchasing and Central Sel-~~ices GLENN D. CORLEI', ATA President, cca County of Or~u-tge PO Box ~1S1 KC•NNE•Tli E. TLEDFOOT, ATA Vice President IIillsboroUgll, 1`1C 27211 A7ARK ZACI:, AlA vice Preside~it RE: Proposed Central Orange Senior Centex at Sportsplex MICHAEL L. IiA~~fiY1ERST.EY, I'E Hillsborough, NC Pri~iciPut CRZ #0515 LAURENCETN.BUNCH,AIA REVISED PROPOSAL FOR PROFESSIONAL DESIGN SERV-"ICES .Associate ANDRL•W R. CRULCKSHANK, AIA Dear Ms. Jones: Associate CHARLENE E. HANLEY, AIA As you lcno~~v, th.e scope of work for the above-referenced project has increased AS,SOCZ4ItP. since ou.r original fee proposal tATas presented to you. DAVID A1. TAYLOR, AIA Associate The project no~v inc]udes not only renovations to the existing building and an HARRX M. )ENSEN addition that will house the Central Orange Senior Canter, but also Associate accorrunodations" for the Adult Day Health Center (ADI-IC) i, a renovated area KENNETH E. SMTTH directly adjacel~t to the Senior Center. Two other components of the scope of Associate work are related to the Sportsplex operations: building a mezzanine with a locker roon-L below in the ice ru-Ik area, and renovati~lg existing areas associated • with tl-Ie Commons to better seine the fiulctional and operational needs of the Sportsplex. CRTs original fee proposal dated S/1/05 provided Basic Services fora 15,000- SF Se>_uor Center, ~~~lucl-t consisted of a 10,000-SF addition and 5,000 squ~Lre feel of renovated space. Our proposal was based on a floor plalz dated 3/15/0,5 no BoY 236s ivitli the understandilg that our desiglz ~~Tork ~nrould be completed i, a tilne- Chapel Hill, IBC 2757,5-2368 frame that led to a grand openilig ii mid-DecemL~er, 2006. 222 Cloister Cowt Chapel Hill, NC 2751.4-2212 ~~ YEARS r<~ II The four components of work proposed at this ti~.ile increase the original square footage fran-L 15,000 to approximately 35,000, ilcludi~g both ne~~r additions (mezzanine i~ ice hockey rink aT~d renovations), and cost csti.mates arc undertvav for the increased sco}?e of z~vork based on our latest- dra~~vings. llased c-gin the revised scope of ~•~rc:rrl<, and nn our unclcrstvu-iing c.~f the budget and schedule, eve propose a professions] design services fee of ~~1f)7,20(1; however, fees paid under the original letter of agreement (date.cl 5/"].If):.-~) for the Schematic f~e~;ig n plus a portion of .the fees hail for the Programming and 1'relini-Lary Desig~l letter dated August 22, 2006, are csffered as a cred.i.t to the: overall fee. This credit amounts to 32$,90; th~refor~, we prnpnse a fire of 5375,260 for Basic Sel-~-ices on the I?rojec.t. (919) 401-8586 Telephone (919) 49~-i3Q6 Fcix ww-w.corle~+red Eootzack.com ~%ls. 1~a111C)tn ~. ~011eS RE: C~~nh-al Orange Senior Center at Sportsp)ex 77ie breal:dot~-n of Basic Services by phase shall be as folloc•vs: Design and Constriction Document phase: $256,100 'Bidding I'11ase: 20,360 Construction Administration Phase: 101.,800 Total: X378,260 Additional Sci-~~ices beyond the Basic Services include dne folloln%i1g: :l. Resubnnittal of ret-ised project to the Town of Hillsborough's Board of Adjustment For reviete~ and approval: S 1,540 2. Furniture selection and interior desigin: 20,000 Total fee for Additional Services: $ 21,540 Octot~cr l;', 20f?i~ page ~ We propose ilcludi:ng aln Allolva~lce of $30,000 for reimbursable expenses. Rei~lbursab)c expenses ~~Til.l be billed at direct cost on the monthly statements ~u1d will include, but are not 1uilitcd to, printing and copying costs, postage, and shipping for overall project. Additional information pertainilg to reimbursable expenses is iicluded in the Owner and Architect Agreement. Sen~ices not included in Sasic S~i-vices, Additional Services or Reimbursab).e Expenses are clearly outluzed in the aforementioned Agreement. We have attached aln AIA Agreement Between Owner and Architect for the scope of work outlined u1 this letter. Please review this document and contact us if you have any 131LC'st1o11S Or COLTU11.entS regarding the revised proposals letter or the contract. We look fors-yard to continuing owe work on this very innportant and exciti.~ig project for Orange Cotunty. Sincerely, :,~ ~,~; loth E. Redfoot, AIA ice President ICER:esw /0515-Pro.2 GZdosure d a A Cor~LF~~ Rznroo-r Zncl; ~:~-.