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Agenda - 04-16-1985
ORANGE COUNTY BOARD OF C MMISSIONERS AGENDA MA AR MEETING TUESDAY, APRIL 16, 1985 OLD POST OFFICE CHAPEL HILL, N.C. 7:30 P.M. A. EMPLCOMMEREE B. EMAnscgmrs 1. Matters on the Printed Agenda 2. Matters not on the Printed Agenda C. MIN =C D. APFOIN L1MJ S E. RE 1. Jail Inspection Report by the Department of Human Resources F. 121,ELBEABENa 1. Community Development Application PAGE # G. ITEMS AIR DM:lCI$ION 010 1. Moriah Hill and Tinberly Roads—PPP Additions 012 2. Meadow Lane Road---PPP Addition 014 3. Wilkins Drive--PPP Petition 024 4. Software Agreement 026 5. EMS Contract with Chatham County 032 6. Joint Consolidated Bid Invitation for School Roof Replacement 036 7. Architect Service--Chapel Hill-Carrboro School 045 8. School Study Commission 050 9. Bid Award Northside Bathroom Renovation 057 10. State Funding Request--Lake Orange 060 11. State Funding Request—Northern Fairview Park 063 12. Legislative Items a)- Orange County Bill Re. Orthophotography as surrey'Method b) Land Transfer Tax Bills Re. Dare and Edgecomb Counties 070 13. Policy on Use Section VIII Surpluses 071 14. Handicapped Ramps and Parking 080 15. Attorney Contract Continuation for Child Support Enforcement 085 16. July 4, 1985 Fireworks Display—.Renan Stadium 087 17. Budget Amendment H. BOARD OF ALIZA N ANP REVIEW - Oath Taking I. AEUOUNNMENT ITAZ = GRANGE ODUNTY 001 BOARD OF COMWSSIONERS Action Agenda r"r ACTION AGENDA ITEM .ABSTRXT Item No. ej MEETING DATE April 16j85 Subject: MINUTES Boar . of Cc;;32, I Public tearing: yes j nol AttactutEnt(s) Information Contact: Under Separate Cover Beverly A. Blythe Phone Nimlber: 732-8181, 68-4501, ext. 505 PURPOSE: To correct and/or approve the minutes as submitted for consideration: March 6, 1985 - Regular Meeting NEED: Approval so the minutes may be entered into the official minute book in the Clerk's office. • • RECOMMENDATION: As the Board decides. Sr; CeANGE COUNTY 002 BOARD OF COMMISSIONERS Action Agenda ACTION AGENDA ITEM .A13,STT Item. No....2) MEETING DATE April 16, 1985 Subject: Appointments DeFertmerit: Board of Commissioners Attachmant(s) : Information Contact: Under Separate Cover Beverly A. Blythe ■ Phone Number: 732-8181, 968-4501, ext. 505 ' ■••••■•. •••••■■■•••■•■•••■•••• •■ PURPOSE: To maintain membership at effective levels on Commissioners' appointed Boards. HEED: The following vacancies are announced for the first time for information only. - BOARD OF SOCTAT, SERVICES - 1 vacancy (expiration of term for Sam English). B-5 - DOMICILIARY HOME ADVISORY COMWITTEE - 3 vacancies (expiration of terms for Ruby Gray, Bonnie Davis and Jeanne Gresko). - '3-15-- SCHOOL lik1ffM8DreCHEIMBION---Ireig Commission - membership to be decided. C-6 - MILLSBLIROUGHPLANNile BOARD - 1 vacancy (expiration of term for Hilda Brody). The following vacancies are announced together with the indication of the status of securing candidates for possible appointment consideration. All vacancies have been duly advertised. A-li - COMMISSION FOR WOMEN - 3 vacancies. Resumes have been received. A-6 - INDUSTRIAL DEVELOPMEWT ROME BOND AM0RITY - 4 vacancies. No resumes have been received. A-13 - =REMO' AND PARKS ADVISORY COUNCIL - 3 vacancies. No resumes have been ----- received. A14 - SECONDARY ROAD IMPROVEMENT ADVISORY COMMITTEE - 1 vacancy. No resumes have been received. B-11 - SOLID WASTE TASK FORCE - 1 new resume has been received. IMPACT: To maintain 100% membership on Commissioners' appointed Boards and Commissions. RECOMMENDATION: As the Board decides. ,,,,,. ..,.... . -,.. = 003• 41,, _ --„..- 1.144. ir.nt: • STATE OF NORTH CAROLINA • DEPARTMENT OF HUMAN RESOURCES Division of Facility Services James G. 'Martin L O.WILKERSON.JR. GOVERNO0 ' P.O.BOX 12200 RALEIGH 27605-2200 comer* • mavokle Phillip J. Kirk, Jr. sartruar (919)733-4560 . . . • • March 15, 1985 . . Mr. Lindy Pendergrass, Sheriff Orange County Sheriff's Department 125 Court St. Hillsborough, North Carolina 27278 Dear Sheriff Pendergrass: On March 5, 1985, I, Donnie D. Byrd, Jail Consultant from the North Carolina Department of Human .Resources, inspected the Orange County Jail. Enclosed is a copy of the inspection report for your attention. Immediate action should be initiated as soon as possible to correct any deficiencies cited in the report. If I or any member of the Jail and Detention staff may be of assistance to you concerning this or any detention matter, please do not hesitate to contact us. Sincerely, • j-71Z4'7, Donnie D. Byrd Area Consultant DDB:vbw • .• Enclosure cc: Mr. Thomas A. Ritter, Head, Jail and Detention Branch V'Mr. Don Whilhoit, Chairman, Orange County Board of Commissioners Mr. Ken Thompson, Orange County Manager _.; (Rev. 6/81) LOt•AL GONFINEPfiIT'FACILITY SEMIANNUAL, INSPECTION - : -NORTH.CAROLINA. DEPARTMENT OF HUMAN RESOURCES DIVISION OF FACILITY SERVICES JAIL AND DETENTION BRANCH -Past Office_Box 12200 _ * ' Ba].eigh;-North Carolina 27605 llAate KOr.41I 5, Y ' 2:00-no •,� Y. :+?.*lkhriaNn!4'!<..•. „�r•.S,fiC;y' ''rt:ii.:'.r-5.. a 'L,^i�.=rte?..- aa.: v�j,. -_ •J '{� a -. .;_y=-c•<....�•.{.j.,_ .u_ �' y _ '•., 4 r'• - .•r., d r •-+.;.t,•••{. .e.L :�~ """"-cam _•`..�.'.,C _ t• *.Y••''"°`�8�$_iiu llt 4«::P.i., a`' lw+gq, `'.$'F';r•'• o . :.:. .-<.. - °= oti;fail Stf3 - z :` + ... ~ s=:='i':- tit a_ 1ea y,� '' .5y� •F 5 _z'_: .r_rs; „pS i - •r L.., .� � � �{i.�, �L'r-�'_7V'-;•• ,•j' �'- c�:; •.J. . .*s -shit Q'_-`• •,ir{7CZ �" !'�'V© •'L.'F i>%:..� .'�.Iw•t.:� {'�;`• 'y•Sa'i_ 'fir: "•rr•• ... : t ;:r tis��..:.;! 2nd hifi�a s T:dO pm 7aOO am i-male, 1 female C. DEFICIENCIES-=0R j3NADEQtJA= AWMN."SERVICES -IN_TH1Sv _ _.may =�e°pardiie. the'dafe custody; �a;Afj ; '_health. ox _ _ hied i_ri:the=fac�7 tt _ ,: welfare af- ersrips, i.;=r. x _ C yw�and_,thus resul � an immediate order 'fararreye= a action o _:closEare , s_pirav3ded__Yn_G.S._153A 22 . " -wDe_governiu n- gd - - - m -- :.a 3iier theme=eriC#ree oxt at - _ _ g= y -=. .:_s1 ..: :. P g P - ffrt-=eguiar.. eetiug after_,recei I 1 oath:..=: ._ pt '.of:. =_:___ p._ aaut.=_shat 1-promptly--iuitiat_e'•--an action'su~ce rq_ to bring e..- c'.` fac3�3tyiito;conform# y Qsa - tg- iths.th6=-.standar_ds _ as provided•_by.G =S::_153A,--22^:. e = - . c A. —SUPERVISION _. Continuous supervision is provided to the following types of inmates as required bp.G.5*-.153A-2249-.-S.ectian_ :1500 of -the-North Carpl inn_:Minimum--Standards.for:�the. Operation of Loral:Confinement Facilities: �- -: =•:..� - 1. Adult Males .2•.. Adul .Females must be .su ervised onl female ailers X _ • W1,11,16.......... - `4=«.�::Tu�ee:.Fem�les e ised=oril _b - - -_ - ailezas: B. MEDICAL CARE The unit has a written medical plan properly posted wfiich functions effectively as:. required by G.S. 153A•-225 and Section .1$00_ of the North Carolina _Biaim _ - Standa>;ds far'-the 0b eratiori of-Local'Confinement-Facilities: _ �:••-`W - -- - X_: C. SANITATION -. . _• :, The sanitation of the unit is maintained in accordance with rules and regulations adopted .under G.S. 153A-226 to effectively protect the of -inmates and ublic. D. FOOD SERVICE The diet is adequate as required by Section .1700 of the North Carolina Minimum Standards for the 0 eration of Local Confinement Facilities. ~ X DFS.T7023 r•. _ ' -:page: 2.'_ ;' '_.=:•• ,i--*:'...- . : • - : '.:p'' 1SiRL1,CTURAIr;�EEIC tCIES INADEQUATE : �:• :ofr:�_ ' OR QUATE 'PROGRAM SERVICES IN THIS BLOCK 1 ,•..-i s:i Tom- ': •']'ems'the' safe custody, safety, health, or welfare of o�:; N °` ': 1�ed;:.. it'the:farili. persons con- 0_ _ ty'' and thus result in an immediate order for correctiv III ` . _ at i;+ '`clash'as}rpvided•'in G. S. 153A-223' The e. :I . p n T' ..^ e - -ft..y� first �r me�a�a�r bode' shah:',=; - ,". •_. .,:. L ?F3 Y fiafie .auy ` xi t1i the � �aasds,• as a �d' :. 'l. ::;,• '4 P�' 'xtd,,by �',}rF•'t-• r, ~ . rpry' ^•�'....... .a.' tt",tt^Ff ri � •a• .'�.YI •7y,I'�:afr:.5:{!:N•:'S1.` t':Vit K�S.L••' 'y!,S t`,-'' :=:• 'r, a"e' r:.db.' -•iv ♦` .'n e r. !.y �•f'e7' ;t;Jq I: - ♦ 2' , - •'l.�'c:. r�': /:_l � (:.:; a LL !. -:'jM alt���� •+4,' •a^.>ik.L ••qa-- iC;'S.4r N•r .4yi..-. _ •c• .!: ..t• . ••.A?n. .r- •:A.w.:,�•r�•1`�s� ' .. :elete M is `of. aCSLit ; and~ at .cot xa .1�I^Mace'�ut..,:a 6esslb.'�.L 8 G r•:_.. to joupervii6rY Peel fcn! ttsi 'A an t.r equxx+ed ► ection`:1401 E!agraph b, of the �4 1 • ''���� � _..C:��� ?: ':,r`.' - - .. .-...fir:,_=�:«��;:._:i.-: �?1 iTall:.. dOht ied:m'attre'sees in : .. Mfaimin�t'da on$tt aniokarir•'da.:rs e "" :. _;�'bn412_a thi .: Q Sif �,c�ent. fire • extinguishers are available as*required by Section.{.,j.� n .141 • i!1YOY9 Jail S taiNi4i d)3 y ••R .;:' y •e,,,exCa. giahers.bear a:.current 3nspectibn':tag axicl are`maintained. In a;- s,y;:': S11y.;charged and�•operable condition as, r - :'• of"the Ha riimum•Jail' Stancxds. eqw red:by Secti ans' .141 fi and ,• .-.6'; e'ans:-.af'.egreds in sufficient number comply with N.C. Boil ?• ::: yG.:S:: -69-12•:for each level._ S ctin Code and' Sµyw`; ?'• ;� .°._;.`.: envy.` exit"doors are approved type, keyed to both s d -are i fund t;a es ;, =.•:rPcemgly with N.C. Buil Code. —t ding l•aement faciLi ty is'of fire--r `� : �.�„� ' .,, ,• :t :stru esistive construction'materials. ... .• 1 and Of-less ir. _resistive construction. eiz eed,separated-:by an approved fire wlall as s�3ecS:fied 'Code.'- by t H'.C'.'' _ .plan for the emergency evacuation of inmates as requi - ..-• ection.;.1506; 'Paragraph a, of.the Minimum Jail Standards. red by 10.:'':The facility has a master 'fire plan posted as required by Section .1506, - Paragraph a, of the Minimum Jail Standards. 11. Jailers have been trained in the use of fire fighting equipment as re-- .quired by Section .1506, Paragraph b; of the Minimum Jail Standards. 12• •• Fire drills are conducted at''least quarterly and recorded as required by Section .1506, Paragraph b, of the Minimum Jail Standards. 13. Sufficient number of smoke detectors with automatic audible alarm and � test capability, in operating condition, to monitor all inmate occupied aY'eas, as required by Section .1419 of the Minimum Jail Standards. TFS-7023 _ t - .(Rev: -6/81) : .. .3 L; .Y w ';', a $► •Y mod. ,_ a: AA NE �� y .� f.•. !;a':::�°',t:2. „'t'i r •"ts:f ice-<•. ,I,:''+.: .. .:;il� it^4�'1'nT�i.� •'tws,.>•-•�a+.i�•;•Meiyt::h1t'.n.*.s:'.,:i- 7 �`. !: _ •.,F Y'•'",..`. M . �' .'Y� -.1•:. :.``:+:1^ •r.%r.'{I^w`��'.-. a:n� ::y't. ,�"'•:..- t' •-"'i :r. :i,ii•' 7 ,'r�Y'^• tt ••ti -. :• •:. .1 a .�' _ +�.� p ,• �4_•, r; ' ,sti::.M f r {'' ,i;'r, �i t..:t:•.- •L` e•R ;y,..• '.4::4'.•• ,"R' :.. , i + �s., _i:'E.. y.a.�;L'":'x:'4'•.1.'; T'"+L , +J ..: 'a'�". �'�WdRi-.tm,'9' 7+.. �"'fr r{ .r r« ..,�'�.�.',.':..:.. _••".�'^�:.,; ;<r-...`a���'•,^.�'`•_.•`.- "'` gory 'h'_ _ eC12 • rt•.:.L�r•::ii%.' yam �. went - .:' �• ..-�!:-r�'r�F. y_41s•,,��.�. .;Safe . .. 1buleb :°,,�:, ':-� .,,: ,-,�;; L' _ :,. .•: :: -'° �: --'Q- .. . '.'S ....F:. + •,MME• ~Mu]is a Door Lockin M _ echanisms•Wit21 M t' t` echanlcal Override :10�: 'Floor..i)rains ccepsible to Inmates;are Provided .Secure _ • 2. -r Grow -;;_'=• 1�? of'.Prisoners ..'.,�.:..:.,: .. •'•' �� ... - .. .Standards• ;�: .. .. :_: ...H.: ' 2Y64, tion or,juveniles ' G.S. 153A-221 1 1 " X Minimum Standards 3• Safety 'and. Security Features A. Local:-Fire 'Department Has Heen 'R to -Inspect:: • : ,. .. equested Facility, Dry f Its-Fire Prevention inspection Pro H: Mirrors Cq IX.Wit Standards X '` C- t Razo1+8 fqt�" are'Provf ; -X D. Visiti Areas -are' in li.ance wi ._:>`-:a: th• Standard equzrements X = :-' E. Conference Area is Provided for Attorneys and Clergymen F. Medical Clinic.Area is Provided X G. Booking Area Provides Proper Securit X H. All Locks are Kept in Good Working Or .er X :. I. • Heat, fights, Windows or Controls are Not Accessible to Prisoners X J. Security Section Doors are Kept Lacked X K. Facility is •Hazard Free . X X 4.' Space"Utilization A. Approved Holding Area is Provided and Pro erl E- ui ed B. Plan is Provided to Handle Excess Population Should - Overcilowded Conditions Exist in the Facility C. Overcrowding Does Not Occur X 1 X '�l�: t:.� . - _•�t . , - - -— -._..�. .,r„ _•--- —-- - -•^ --- __,.._ -•-•_•.,,.rte._ • ;,,yi, ��•:-••.• .�.�.^.i:�"•ai. ��•bi.. ,.. ...it: ,:rr 7r:.� ... � - � >h' a� :-_ ` ...,......r....^ UFi 7023 _:. ` ' P AO- •-i .. �'f•Sri ¢g•�' _'Sp• _ - �FYILS!r '{c{i"�`,••';• .r<. ' :�ri,lpn j. 'Y �yJ t.�iy`:;•,"f r ��� _ ':Jf��N. •;:I.:.� 1�f3=.:�,. .'Y()i:4:j"�: t:�i`3ti,i'::aC,:_ 'M1'i4. ��d�,�'.°�.•�'=. ,.++5.•' pl.•�+r.,.;,.i. y-•.•.. •,+R,,ice• .1r `c',5 L2 .c�tyLn:a -�'� �..r' ��,r`"II Sf�,r���j,`•lf,<+ii!__ �,. •+T��,�y.y.. •i-.1'�•,4t.r►..;,c)'^i-w'�E#Y" -.�r r,�i,.�•rL V'Ff,L.n+`` ;,1"1`' �' �•'� .�•'•�• '�: r�:•: �v"ait.'.."- .Y :4M1 „✓,e�: i:i;� :•�: ..... r;•�, :.� :�=_,„��,� *ate.-�-�- .•L;•= .. -n• •'� -ry•(i�. .-{•� ..Fr �atr ••iF•L.lu•i•f JG.�: .. ... h.,. .SuL,; iT..:•.r�•.91�r.*�.`, :�._ ..44 t/}•�:Lf.' ' `L+C � . .),�� A. •:. are' ARY - _ w.dl� `: y,s::-!. ,• '•' �',�''•• ..:) 'f••-1 "7•i-t\'��y, � �.`Y,'{�:.. r'• �i�' :li:. :� •� .,ep �i �a•i+c q::,r. ....�...- •.•wa'c..' '-4v. .'•4_'. j_V n:` ?''�? :.T+: :.•�•.: J. 4w 4.� ...,:._:'..��� - .t.:.M. i453+i!iC�i.'� ;•.�r:1 �r4 -. .� .,�r_�^�t�.. � a�+�:=�w''rj'. ••:.:�,.,. .:.; _-..:�. "•t%i:ir:�4:'.'�t�l �'- '�•ti' t -c •�^;� • ,.�-1,`' '7•^I'n'i'l!I ri•" "' y ..... r- •' ? L +::' :.1 41"r - •�y' am .--c+• •'-•"-rr.^:1r•` :Lq:w.;k_'..Sc°a.. •"`"fit'•prni :. - Storage Space is' Pravi �'� it " hAa — •a. _ •�`��'may. tw.5♦ x •VaCiVi• ••�:r•ii 'F'i• .i,+1.•V r� ♦4RL� - �^t� •�ftirl�:�a •`7'^ +. 7 1.•....ta... .'r .F'..t1r,"ro:.'••'t'3�`:l -yen •[311y�j .' :±•yp.a •?i.' ': '1 'i• �a•` r, .?. - :< ` ",�; ;.-•:} r.---.�..� ig' ate .' '-,! ' _ ;;• Ventilation' Type:.:.. ;°_, is'Adequate C.:' ghting Artifi Natu Lz cial.';' �.s Adequate _ F' ,)• 'P @Y`so2Yal.. Ygiene and;:EouiP'OZ't' `A.: Cleatt:ari d Ad to Bed is Pirovided - Wecess ToIrel s and Soap for Bat hing are rovid - ".n,..racy;riy � e.*�Fl. r QC1.E:� 3y Too 1 �{}� '' .: y -_.'; T. :'.:;j,1..::aG s•"t"r :•R.. - .,i�.. ;° _ ":Y= t. .,"�'�.- '�,'.vrf! ... �tL• yi.�'; - :• D. •A tIn Services-are Pjgvi ed - $..' Med�cal Care.;.: .. ... : .- ..A. Supervisors UnderSatsd Responsibility and R u Submatti Beath Re its 4 irements in k: F' $.' The Mental p y : :• ,• fir: y I are Pro erl Observed and gxpeditious].y ' Transferred to a Medical Facility - L C. Inmates Kith Infectious or Cont agious Diseases are Segregated r� 9. Food and Sanitation A. - If Food is not Prepared at the Facility, Food -Catering-is'. :: Handled by Written Agreement as Prescribed $. r s are rovi ed T C. Dze ree 3 Adequate ears er Day -F an an e u e are in Comp zance tir1. nzum D. z can PAears can an ani ary man ar s •�,• .. - T'. - .._ - ,.;� •,�, - .. - - ,PLC+• - CRev. 6/80 009 Page ;5 .•� - ;�"�• '` ,��' • �,- ": _.:. � .._ -.� .. � - . . •' . .�:: �. .:�!- .. ' :-o :3r•°y 'ay, .fit. :•r nV•. Xh a - .. •-•�4 { -S :rt :r • _ :4' •�: _ •t�" - j ;ATV C^,H,�-::' ;i- .�• ?,(,:' .. .o'Sr:e» is ,r.• _ ,Lc .T - _ .t• ,ay '�',tG�v,�,4'1-.- 't'ii? K'a,:+•u i•• :ii '•� 1C+' • _.��t. y'1 ..'i 2i`y�''r' E'.."aF' :>! `.';q •,4"�lT::`.•.: ..t . it.3•'t1',,•.+N Zt;''y£ "C. .,. ;:i,n:• J-. . . +.f..,' .,/:.: t y,,"`'i;•',{'' .i•J• •` .': jv t ..:,rM;.• •..,;:i`:'7..�a.:•u, F• . _.. aVm, 'A9,e $. -}' :. �••`. ..�.c:.,+c.•,r...: is• a •v�a'i ',r'.�,�'�..: d.�:.«p+ ny play ' for iiiv''c, Midi . . . -•, �, , 'x._,-�•i, TEN.. ' _'`+4`�•.6•i-;- ,+.j' .�►r�' g •• - � �,�Q1C ,�.,' V$,��i$:. •a`t:�_'•' :.a.,y-,u:..,:��, sk' •'%••'7' 'k-t•'!: .i '''!`,+Z•4:1^•e .. ,.. .j., ;ti+e.�. .:s-lariri @+u'".. -..F"::.',�•1°::'"`t.�,,;;?:. .:i,q•: .�i•� r:` - � ,:`,�, 'r•..,.•. ',.,i'::` - - ,� •. ,t:'. ..';�t.'..ti•=:•t�s:+.'L:::.n:,'�,R :r'. '1,`:w.+v �'dF i•• — :Yr'i•-+t�r�p� _ _ •-�,�-:•ie' M `�..3:•.-•:;�>',•e�.;;is _ :4.•i''": i:rl°x,i,'`s•+i:.:,• ilHYlya,�++.7 ..,� ...RVi �b �T�6� s ti;erv:;ero•t,'�.ay�.,�ay'C'� `"Y. ^•,n\,�' T:J.:Mn,•Lrn iy:'. _.tt. Ni�re.M Yi�11/L�• .'•,{. ia.Y7„'•Y• if.rd �" �'�` - •.�¢itg � {1< C� that; :ie'air'e of rhts ' •e ' -= ghts. Act'r rding Y s b3�.ities' Item L,A'i . Applies'on l Y_.to •Boor• in C Block . Item :1PC:" :See comment Tin.-1 At - Item•4 _ - - -,�:•`'�%' �'�'• :;'`-::. ;G•Y :Overcrowdiri -does ,. g: occur-on weekends due' to:D.W:I - • c'omaiti tineiit 'i- q - .}: 'C. .. .T�.i:.uT• M' _ Stt4'. C' s. 4='L - _ .:.. - ... �'l.` :-r'_l_.r{ir':,x",.�:�gto-•,,w..-_.y. 4(:�..:'.•< .L1'f'!^,.,-:.!--• CY - - Jail. coiisultant - Distribution: .. , - ? r 0 ORANGE COUNTY 008 BOARD OF COMMISSIONERS ACTION AGENDA ACTION AGENDA ITEM ABSTRACT ITEM MEETING DATE April 161 19R5 SUBJECT Public Hearing on Proposed CDBG Application . • _ ••• NO DEPARTENT:Housing/Community Development PUBLIC HEARING: X YES • ATTACHMENT(S) : INFORMATION CONTACT: Wilbert MCAdo0 PHONE NUMBERS: HILLSBOROUGH - 732-8181 HILLSBOROUGH - 732-9361 CHAPEL HILL - 967-9251 MEBANE - 227-2031 DURHAM - 688-7331 PURPOSE: To receive comments from the public concerning the proposed FY 1985 Community Development Block Grant Application. NEED: Compliance with N.C. Department of Natural Resources and Community Development regulation which requires a public hearing before CDBG application is submitted. The proposed activities are: Acquisition of Real Property, Public Facilities Improvements, Clearance of Dilapidated Structures and Removal of Rubbish, Relocation Payments and Assistance, and Rehabilitation of Private Properties. Specific cost estimates for each activity will be presented to the Board. IMPACT: Citizen input should be reviewed to determine whether comments are • consistent or inconsistent with available community development needs data. - RECOMMENnATION(S): ' . • • - -------~~-^~-~`---~ . • �� � � ���� • ORANGE C O U N T Y .BOARD OF COMMISSIONERS ' ACTION AGENDA ITEM ABSTRACT Meeting Date April 16, 19n5 -- ���i a • � SUBJECT: PARTICIPATORY PAVING PROGRAM - PROJECT ADDITION . Item • DEMTr0ENT: PLANNING P0BLIC BEARING __-Yeo X No -----' Attachment (s) REQUEST LETTER Information Contact: SUSAN SMITH Telephone Numbers Hillsborough - 732-8181 Durham - 688-7331 Mebane ehaDe - 227-203I Chapel Hill - 968-4501 PURPOSE: Board approvoI v Timberly request that Timb rI (SR 1881 ) be y Romd (SR 1774)and Moriah Hill Road 1881) e pmv��� und�r the Orange County Participatory Paving Program. NEED: Timberly and Moriah Hill Ruads .ero unpaved state-moint�ine� roado � ' Chapel Hill Township which intersect with Erwin n rw n Road (SR 1734). • Paving of the road would significantly improve the character of the community concerns regarding the level of road usage and problems with and mud. IMPACT: A e project into the Participatory Paving~ P rogram will provide rovide fnr improvement o f the roads during the 1985-86 Secondary Roads Improvement If accepted, Timberly and Moriah Hill Roads will become project t #1 on the n Ora»Qa County Approved Projects list. The local share of the construction is $12'784^00 for Timberly Road and $4,160~00 for Moriah Hill Road bringing the total annual Program funding requirements to $16,924,00 to date.Finance Department has indicated that monies will be available in the revolving fund For special assessments for the local share of the n � comts, e e oon�truution o RECOMMENDATION: Acceptance of Tiinherly and Moriah Hill Roads (SRs 1774 end 1881 ) as a Participatory^��p��vcy av j ng Program project. � • iai • . . 7-84 • ORANGE COt TY PLANAJDZG DEPJ-S_RTiVIENT ,L.,..,!. nil:T.8330R 0 L-G.•-a. • NORTH. CA.12 OLLNA. 4 • 27278 . . ''3'• 6,0„•tv ,,,.-1,,,, . . .....- _ -0 ,4 • 34 1 .1. 271c:r ti ' :•3•;. - • •kl- A.47.19 • ."`•Y . . ORANGE COUNTY PARTICIPATORY PAVING PROGRAM APPLICATION 7..i :1';‘, -11: . I (We) , the undersigned, request that the road(s) referenced below be paved under the Participatory Paving Program of Orange County. Timberly (SR 1774) and Moriah Hill Rd. (SR 1881) NAME OF ROAD(S) and STATE ROAD NUMBER(S) , if applicable, The spokesperson for this project is: • ■,,,,. (NAME) L. H. Lazarus . , r5 (ADDRESS) 3 Moriah Hill Rd. , Rt. 7 , 01 Durham, NC 27707 . . ;-.. (PHONE) 493-2194 (home) or 541-3238 (office) . • A current tax map on which is highlighted the road(s) , or portion thereof, to be paved under the County PPP program is attached. The map is available in the Orange Country Planning Department. d7.,A Lawrence H. Lazarus VP NAME OF APPLICANT • SIGNATURE OF APPLICANT 27 September 1984 DATE -..,:******-..c***********.;...,....;,..... .• . . .:c•-• F.-::-. 2::: .P.J.i.2::: :-If-i:: • 106 EAST.MARGARET LANE . HILLSBOROUGH, NC 27278 . . . ,.., ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda ACTION AGENDA ITEM ABSTRACT Item It) Meeting Date: APRIL 16, 1985 SUBJECT: WATER USAGE IN COMPARISON TO STORAGE CAPACITY DEPARTMENT: COUNTY MANAGER PUBLIC HEARING: Yes X No ATIPauctu(S) : INFORMATION CONTACT: MANAGER'S OFFICE X 501 TELEPHONE NUMBER: Hillsborough - 732-8181 YES Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE: Tb consider increasing water storage capacity at Lake Orange. NEED: Combined projected water usage within the Hillsborough Water System, the Cheeks Township portion of the Orange-A1amance Water System and the CWASA portion supplied through Hillsborough will exceed the capacity of the existing raw water impoundments by . the year 1994. Shortfalls in capacity occur even now when variations in average participation produce dry seasons. One recourse is to add additional raw water impoundment capacity. While Hillsborough (Lake Ben Johnson) and the MASA (Coffer Dam) are preparing for or taking action in this regard the measure first open to the County is to expand the back-up volume at Lake Orange. Factors to weigh are: (a) feasibility, (b) benefit, (c) construction cost, (d) land acquisition amount and cost, and (e) means of funding. Feasibility. Per preliminary study by Hazen and Sawyer it appears structurally and hydraulically feasible to raise the normal lake level 4 feet and still be within State and Federal design criteria. Benefit, Raising the lake by 4 feet would provide 65% additional raw water storage capacity (from 427 mg lake volume at normal, pool to 647 mg). Safe yield (20 year) would rise from 2.62 MGD to 3.10. fRnstractioaraaL Lake level would be raised by installing a rigid flashboard system across the present spillway crest at an estimated cost of $48,000. Land Acquisition costs. Orange County owns land from lake bottom to elevation 615 feet above sea level. Lake Orange Cor- poration owns land from 615 to 620 (approximately 51 acres). Acquisition or a combination of acquisition and easement agreement would need to be negotiated with the Corporation for land that would be permanently used for storage plus a margin for lake level variation. Various piers, a boathouse and fuel tank would have to be moved. moans of Fundtng. A partial means of financing could be through State discretionary funds over which Orange County Legislative Delegation members have jurisdiction. The time for making this request is mid April. EMPACT: Full project cost will not be known until negotiation and bid results are complete. RDCCAMENDATION: 1. Authorize the Manager to enter into negotiations with the Lake Orange Corporation. 2. Authorize a State Discretionary Grant request of $80,000 to ..be-appliect toward_ total project 'Tr 0 b 4f,!, FEB 20 1985 50t1311 of 30itiborouiffo Mayor Town C7erk - , Prank H.Sheffield,Jr. Agatha Johnson HILLSBOROUGH, NORTH CAROLINA 27278 ,--", Commissioners Supt Water Works Lynwood J.Brown C.E.Rosamond 4.111 x.144.- Horace H.Johnson Street Supt. Allen A.Lloyd ''4 vo xis 4.1*. L D.Wagoner 4.. ,....ar Remus J.Smith trrin.i...Al ■ Chief of Police 4'..h. p. V_TI Rachel H.Stevens lOW AnmMWHamlett PI ..N.. , p'• ON, . it iik) , 14. , v5+4,40 i.= *411111r0M-*** -:,- February 14, 1985 -'' Mr. Don Wilhoit. 1.. Chairman, Orange County Commissioners 106.-.E. Margaret-Lane --- -• - - -- - - • - - - Hillsborough, N.C. 27278 Dear Don: , At our Board meeting on February 11th, we discussed Hillsborough's long-term needs for raw water storage. One of the options mentioned was the possibility of ''. raising the height of Lake Orange dam to increase the reservoir's current capac- ity. On behalf of the Board, I would like to request that the County investigate ---. the feasibility of such a project and also look into possible funding sources. Increasing the capacity of Lake Orange, coupled with a permanent allocation of It water from the reservoir for Hillsborough, may prove to be an attractive solution to Hillsborough's future water needs. Such a project would be enhanced if a source of financial assistance could be identified to supplement local contribu- tions. At this point, we simply ask you to explore the possibilities for such a project. Sincerely, ,.. Frank H. Sheffield _ . _ . _ . . . -Mayor -- cc: Town Board Members Ken Thompson, County Manager Sam Pridgen, Town Engineer ,71- QbC ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda ACTION AGENDA ITEM ABSTRACT Item No. Ail Meeting Date: APRIL 16, 1985 SUBJECT: STATE FUNDING REQUEST--NORTHERN FAIRVIEW PARK DEPARTMENT: HOUSING & COMMUNITY DEVELOPMENT AND MANAGER'S PUBLIC HEAPING: Yes X No ATTNCRKENT(S) : INFORMATION CONTACT: WILBEFft FEADOO X 427 and/or MANAGER'S X 501 TELEPHONE NUMBER: YES Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE: TO consider seeking State discretionary funds to contribute toward the County's Project Budget. NEED: A major component of the Northern Fairview Community Development Budget is the reclamation of the old Hillsborough landfill located within the Community Development Target Area. The original Community Development Grant Application proposed acqui- sition, reclamation and park development. The 41-acre site was acquired in 1983. In August, 1984, the reclamation project was completed leaving the site free of blighting influences (exces- sive surface debris, rodents and swampy conditions). Acquisition coupled with reclamation activities depleted the park development account in the CD budget. Although this account was exhausted, there is $100,000 remaining in the over- all CD budget that can be expended for park development. The Recreation and Parks Department has recommended park development follow the 1983 Master Site Plan prepared by Recreation and Park Consultants, Inc. The Master Site Plan recommends the entire site be developed in three phases or as County funds are awn]able. The estimated cost for phase I is $145,460 which would fund a small scale neighborhood park. The total amount needing to be requested from State discretion funds is $45,460. IMPACT: Request for State discretionary funds should be submitted as soon as possible. Completion of phase I of the park development is the final activity remaining in the Northern Fairview Community Development Project. REOCEMENDATIM Authorize the Chair to request $45,460 of State discretionary funds from the Orange County Legislative Delegation. RECREATION.A.No eA,.:4 DrxA&I,...i. O31 MEMORANDUM TO: Albert Kittrell, Assistant County Manager , . . FROM: R. Wayne Weston(1,f--1)11 0 , Director DATE: March 8, 1985 RE: Fairview Park Development; recommendations for Phase I funding Initial work required for the reclamation and subsequent development of the Fairview Park site was estiamated at $134,000.00 as documented in the 1983 Master Site Plan prepared by Recreation and Park. Consultants, Inc. Estimated Phase I development costs as recommended in the master plan, are itemized below. Phase I Fitness Trail $ 23,500 Parking Area (North) 12,000 Picnic Units (6) 3,500 i Picnic Shelter 8,000 Softball Field 37,000 Basketball Court 13,000 ' Soccer/Football Field 15,000 Landscaping- 3,000 Tot-Lot 3,500 Play Area 6,500 Walkways 15,000 Sub-Total Estimated Costs $140,000 . In the best interest of the community and the entire park site, I strongly recommend that the proposed Basketball Court be eliminated from Phase I development considerations. I further recommend that the $13;000 allocated for this construction be re-allocated in the following manner: $5,000 to the Soccer/Football Field and $8,000 to the construction of the Picnic Shelter. I further request that any surplus funds resulting from the initial reclamation phase be used in the implementation of Phase I development. The adjusted Phase Idevelopment costs that I have recommended are itemized below: Phase I Fitness Trail $ 23,500 Parking Area (North) 12,000 Picnic Units (6) 3,500 Picnic Shelter 16,000 Softball Field 37,000 Soccer/Football Field 20,000 Landscaping 3,000 MmWommwm. 013 Tot-Lot $ 3,500 Play Area 6,500 Walkways 15,000 Sub-Total Estimated Costs $ 140,000 Estimated Inflation Rate $ 5,460 • (3.9% in 1984) • Total Estimated Costs (Phase I) $ 145,460 RWW/pbl Copy to: Lorraine H. Parker, Chair, Recreation & Parks Advisory Council Steven H. Law, Supervisor, Central Service District Successor/Director • • 06;4 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda • ACTION AGENDA ITEm Ammer Item No. Meeting Date: APRIL 16, 1985 SUBJECT: LEGISLATIVE ITEMS DEPAREMENT: BOARD OF COMMISSIONERS PUBLIC HEARING: __Yes ATIACHMENT(S): 1NMEMATION CCNTACT: ECU WIILHOIT X505 TELEPHONE NEMER: YES Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE: TO apprise the Board of bills currently before the legislature which could be of local interest. NEED: Each Commissioner receives the NCASS Legislative Bulletin (weekly) and the Institute of Government's Selected Issues Monograph (monthly). Additionally, the Manager and Clerk • receive the Daily Bulletin-Action by the N.C. General Assembly which is produced by the Legislative Reporting Service of the Institute of Government. These copies are maintained in a bound folder in the Manager's Office. Because of the voluminous size of the material involved in the Daily Bulletin it would seen best for each Commissioner to rely on checking out the folder or inspecting it in the office as often as is deemed necessary rather than trying to reproduce copies or paying for additional subscriptions. Let staff know which bills are of interest. Full copies can then be secured and distributed for Board discussion. Two bills are attached for information at this time. The first is a local bill sent to the delegation prior to the cut off date of April 15. It originates from Board direction to the Manager • to seek legislative authority for the orthophoto method to be recognized as a valid survey means to establish the boundary description for the Orange/Chatham county line. A second local bill, introduced by Dare County, proposes to tax the value of property transferred through sale. It was killed in the Senate Finance Comnittee on Thursday, April 11, 1985. It should nonetheless be examined as several counties are interested in seeing it be brought forth on a State-wide, local option basis to replace possible State and Federal cutbacks of County revenue sources. RECCIMMENDATICN(S): As the Board decides. 064 ORANGE COUNTY COMMISSIONERS 106 EAST MARGARET LANE HILLSBOROUGH, N. C. 27278 MO CAREY BEN LLOYD MUMZYJAMMEMMZ NORMAN waucena DON mum= April 11, 1985 The Honorable Anne Barnes House of Delegates Legislative Bldg. Raleigh, NC 27611 The Honorable Joe Hackney House of Delegates Box 40, State Legislature Bldg. Raleigh, NC 27611 Dear Ms. Barnes/Mr. Hackney: Pursuant to our discussics this week I am forwarding herewith a copy of Orange and ehatham County's,Opposed bill . to recognize the use of orthopbt)tography as 4-W4;d survey means to estip1ish the boundgmAescriptiosi(t.tift •'.174e county line betweatfyarange and_Chatib—a -counties. ::',1; 1 Thankaz*.u. -14:415114.174. behalf of our tw%*_iesinzioitif-•-• 7,:ci-,..3 Sincere]. ^c , _ - • ,g- • .• • - - --_•_ , Don Willhoit Chair cc: Earl Thompson Board of Commissioners • O6f, A BILL TO BE ENTITLED AN CT '10 AUTHORIZE A PROCEDURE FOR ESTABLISHING THE BOUNDARY BETWEEN ORANGE AND CHATHAM COUNTIES. The General Assembly enacts: Section 1. G.S. 153A-18 is amended by adding a new subsection (c) to read as follows: "(c) Two or more counties may establish the boundary between them pursuant to subsection (a), above, by the use of base maps prepared from orthophotography, which base maps show the monuments of the United States Geological Survey and North Carolina State Plane Coordinate System established pursuant to G.S. Chapter 102." Sec. 2. This act shall apply to Orange and Chatham Counties only. Sec. 3. This act shall become effective upon ratification. 06 ! GENERAL ASSEMBLY OF NORTH CAROLINA SESSION 1985 (3) Securing indebtedness; or 2 (4) Recording a transfer in which no consideration -was '• 3 paid or is due the transferor by the transferee. In addition, this tax does not apply to conveyances of an 5 interest in real property by operation of law, by will, or by 6 intestacy. . 7 (c) Collection. . A tax levied under this act is payable 8 by the transferor of the interest to the Dare County Tax 9 Collector. , This tax must be paid at the tax collectors's office 10 before the instrument conveying the interest is recorded. . The 11 tax collector shall stamp or otherwise mark each instrument 12 subject to the tax to indicate that the tax has been paid. . The 13 Dare County Register of Deeds may not accept for recordation an lh instrument subject to a tax levied under this act unless the 15 instrument bears the tax collector's mark indicating that the tax -- 16 has been paid. . 17 (d) Use of tax revenue. . The proceeds of a tax levied 18 under this act shall be placed in a special Capital Reserve Fund 19 in the general fund of Dare County. . Revenue in this Fund may be 20 used by the county only for capital expenditures for the 21 following: courts, jails and detention facilities, emergency 22 medical services, libraries, recreation, education, 23 . administration, water, sewage, health, and social services. . 24 (e) Penalties. A person who knowingly fails to pay a 25 tax levied under this act, who knowingly aids another to fail to 26 pay a tax levied under this act, or who, to avoid paying part or 27 all of the tax due under this act, knowingly misstates the total e, 28 consideration for an interest conveyed is guilty of a misdemeanor 2 Senate Bill 90 .GENERAL ASSEMBLY OF NORTH CAROUNA SESSION 1985 1 and is punishable by imprisonment for up to two years and a fine 2 of not less than one hundred dollars ($100. 00) nor more than one 3 thousand dollars ($1,000) . . (f) Taxes recoverable by action. . If a transferor fails , 5 to pay a tar imposed by this act within 30 days of the tax 6 collectors demand that he pay the tax, the tax may be recovered 7 by Dare County in an action brought in the superior court of the 8 county. . In an action to recover a tax imposed under this act, . 9 costs of court shall include a fee to the county of twenty-five 10 dollars ($25. 00) for the expense of collection._ The court may 11 award attorney's fees to the county. . 12 (g) Effective date; application. _ A tax levied under 13 this act shall become effective on the first day of a month, as ,-M1/4 designated in the resolution levying the tax, and nay not become 15 effective for at least 20 days after the adoption of the 16 resolution. . A tax levied under this act applies to instruments 17 that are recorded on or after the effective date of the levy, 18 except instruments recorded on or after that date that convey an 19 interest in real property pursuant to a written contract made • 20 before the effective date. 21 04 Repeal. _ A tax levied by this act may be repealed 22 by a resolution adopted by the Dare County Board of 223h . under act shall • Repeal f:frstsda:a:f a month 25 instruments recorded on or after the effective date of the 26 repeal. . Repeal of a tax levied under this act does not affect a 1 27 liability for this tax that attached before the effective date of 28 the repeal. . Senate Bill 90 3 0 et GENERAL ASSEMBLY OF NORTH CAROLINA - ��SESSION SE~SSI_/N 1085 1 Sec. .2. _ This act is effective upon ratification. . . 2 3 �� is 5 . 6 . 7 • • 8 9 10 • U • 12 13 14 15 . 1? • 18 - F - . 19 - - 20 21 22 23 - 24 -25 • 26 2? 28 'r i;''i • 4 Senate Bill 90 Oil ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda ACTION AGENDA ITEM ABSTRACT Item No.( la Meeting Date Amril 16. )985 Subject: SECTION 8 SURPLUSES AND OTHER RESOURCES FOR MINIMA HOUSING REHABILITATION FOR ORANGE COUNTY HOUSING Department: BOARD OF COMMISSIONERS Public Hearing: Yes X No Attachment(s) : NO Information Contact: SHIRLMARSBALL Phone Number: 732-8181 PURPOSE: 1) TO consider setting a policy on use of Section 8 Surpluses, and 2) to discuss and consider other actions to be taken, or resources to be tapped, to address minimum housing rehabilitation for Orange County housing. NEED: Many houses are occupied in Orange County by owners or by renters that do not meet the minimum housing code and that could be brought up to code with minimum expenditure. IMPACT: TO help owners and renters of houses that do not meet minimum hous- ing code standards and that do not qualify for community development funds or are not likely to qualify for Community Development funds, to bring the housing to Minimum Housing Code standards. 1 RECCMMENDATTON: 1) that the Board of Commissioners set a policy that all surplus funds from the Section 8 program be used to bring Orange County homes up to minimum housing standards; 2) that the Housing and Community Development Department design, and propose to the Board of Commissioners a plan by which houses would be identified, grants sought for and awarded, work be awarded and oversight maintained; 3) the Department of Housing and Community Development iden- tify and evaluate other programs, other than CommunityDevelopnent, that might be tapped to improve the sub-standard housing stock in Orange County including water and waste water problems such as: a) other HUD programs, b) Fn programs, and c) SE Rural Conmunity Assistance Project (JOCCA-Lead Agency in NC -- Virginia Water Project -- Reference letter from Gloria Williams, 19 March 1985). 071 ORANGE COUNTY BOARD OF CCNIMISSICE1ERS Action Agenda ACTION AGENDA ITEM ABSTRACT Item No. G Meeting Date: APRIL 16, 1985 SUBJECT: HANDICAPPED RAMPS AND PARKING DEPARTMENT: COUNTY MANAGER PUBLIC BEARING: Yes X No ATTACHMENT(S): DIFORMATION CONTACT: MANAGER'S OFFICE X 501 1 TELEPHONE NUMBER: YES Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE: TO present drawing and cost estimates to Orange County Board of Commissioners for approval. NEED: The attached drawings and sketches are a result of our self- evaluation of the facilities for handicap access. The self- evaluation was presented in late October 1984. The next step after Board's approval is to get appearance approval from the Town of Hillsborough and then go out for bids. IMPACT: Total cost estimates for this phase is $27,980.00. Two other buildings will be brought at a later date-911 Center and a ramp at the rear of the Grady Brown Human Service Center. Funds are budgeted for the construction. RECOMMIDATION(S): Approve plans and funding ramps and parking lot. -- ---''-- ��ry�071.«x Estimates of Handicapped Projects 1. Tax & Records - Ramp - 4800.00 2. Probation - Ramp - $3800~00 3. Agriculture Bldg. - Ramp - $4000.00 4. New Toilet Doors - Cedar Grove $3000.00 5. Parking Lot - Cedar Grove . $6000.00 6. toilet & partition renovations- New Courthouse. (Fixtures by Public Norko) ' 3 Men's toilets - Setting fixture - $ 600.00 New Partitions - $2800.00 3 Women's Toilets -New Partitions - $2600^00 Extra Fittings - (Four Sets) $ 180.00 New Standard part door. $ 200^00 . $27,980A0 • • m==.=~~~~.~~~_ J ------••- :1�1#ARM .-. !A 7. M ty •y,� ,�jjj i/.� -H d Q D I APPF-Q RAMP aT PR 654f ON 6Z a4, Orl. t(� ' tea • tt t MIMI � GYL•��+.DE•1?D1Ytt�D.RdiytlZ-���•_.- --- 10" 4RAp� „ -* - s. s z o.c, J� »1 .�,•b.t�!F A- "-al r- cd S-Tugz '-�� =-N�►�D�L '' -yam'---��3-`a._ —__... _: . _ Q,r„8`F L __ fstau ra - 44 ( - = lot I �-t8ov 30 FKA, �oLt?ca *1 �ta►'f�B a�mF-L Al v VER1lry 'IZ"S �L 1 Lbftow n/)AP7'S ALMA I'M 16-1LET5 OR�� a 1tt� fir® � �r•� 1 4a � :• � lop FAF ,,s+' .. I•fir Aor. sr+�..®`� - �•t 1 , �/ _ • • � •�'y. r _ 0 ��.... .s:�-•• ' Vii#'•: :?!L-• •.•+�r,�'s%_iyt-,�. . .a °'° "° r n'n� .+ -` ; .y!r•. 'Y{�•� 3r!W~ 4 i�..;irk. I 600 1 ON IJ • �i�pivO�cAPPw , " •ate.�'-a ii f',E,v o d�'3�fewS ' I-T ir,617IdKiRf'�s'E MOSMAMM EMOV� 4Af{Oqt • If+t+�l{N� � ri �. •+� —EL.4-y P Fb*ca -5uAy 2 QLrAiT(t p!PE R� ��ij 4!q WAiK $ �a� • CUT PA-Tcw tmu Aft VE W co N R6 re _ W e•K IMam UoIE Li L{ONCRd'!E�' $/eEi✓11LK � E`. �%�+{l4� ��v1p '� pia. �DICAppw-PAA�4k+N4 !� THE Ca#"ETF WALKS, WILL fffev/OF h'4AW.gAttS IF THE 54ope "rEfOS I oR TNERE /,f It of-off ON EITlIE,P S/DE 99 MO' s-Lorw OF ror AWWfs Avar .ererro' !:I?. = — — H�9i�Dl�/+tS.PgAtd: BE CONTINVOW AAMA-0 RWmP$-AVA ,MCM47ED DECxs RA�P�a6 sysra6� - i AND WUNURI JON Coot]STRucrio N . - SrifN ! '� • 32" ie ./%.,•�,tA� - G (TC:&thTCW FS ulLr3 t"ej TE FOOTIM4 & E5: PfANPR41L5 1161' STEEL, ?IPtr WITH (VI4IE GOATi pIq ImER4-F-i USWP4U eq SU4MEL. REINAORCE COWterTE WITN •#4-0 REBARS DN 8"GRIDS. Us tDNGRETE,3aOt�j_IS$��t O-j �J �rBl., TRAMP FOUND4poly OF erX jolt CONTINUOUS CONCI e-TE wiTH 1 *5 #f6',SAIpS, BROOM• FIAJJSH SURFACE'. T 'PORTION QF RAMP/DECk 3 y5re,4 ' TAX AND RECORDS SUIZDiNG NO SCALE ,vacmv'*u4 �iS7t�4_�sxtuAi.:.paR7tfiot� • ��Y'7'orLE7.1'ARTi�tdN ' �'� '�+S'fJtt� LZ►VA'i'��,t. ' .. . J o L 114E-OWW'Eg VILL'.rv? RIS93 0V „f14E -COta1'1R.4Cf \v1L.L thCS?tsCL or v'.v.Z: Yxt�� -CHi;OWE 'TA-IL]?tEtF DtJ 7t r.Lusu vb,LvE. �W_r� - ja. F)F�40W\'TI0f45 'f0 WC--W'5 ©1L E1 —. aFHINfi SAub'D R�:DsKS ttAL-D1.t a1.YS; F?-IREE� o�+ j--_ i-HE#� $ 1'k�F,.R ..�V'TOILET FAP:rl fiiJ13(AIFLCKAfrz ) Lo _- XtSftt.tGr IvbLt_ - _ `• _ 1Rntrsxt ,�� a,�.touE�, S'lbWr�t�a,n '�aog Mr347.1��-FR.o tgv~ �, —_} �7EtFYG�t;R?�ER'sr+?R s ` �-TV N 'f01V23t✓7�N '1x11... --- — 7WIiP Em-nik.rtq. !,J�1ipt �PtGAL- 0�4E otJ 1=A, 'S'4�Rt✓� �oo�,� - -�---- � . 33AZi14 CP U NTY 60uR Iw OUSE -�� r s Os - - ... 't�i� • ORANGE tOUNTY . 08 , . . : - • • . BOARD_ OF COMMISSIONERS . ACTION Ar)ti _ ACTION AGENDA ITEM ABSTRACT ' ' ITEM MEETING DATE April 16, 1985 SUBJECT: =ATTORNEY CONTRACT CONTINUATiON FOR CHILD.WPPORT ENFORCEM .. ENT . . . DEPARTMENT:Child Support Enforcement PUBLIC HEARING: . YES ,x NO . . ATTACHMENT(S): - . a • . _INFORMATION CONTACT: . . Janet Sparks ext.4: 4 - . • PHONE NUMBERS: HILLSBOROUGH - 732-8181 .. proposed contract . : HILLSBOROUGH - 732-9361 - CHAPEL HILL - 967-9251 f. . . . . . MEBANE -'227-2031 . . . . . . . . - • DURHAM - 688-7331 : . ,... . • - • PURPOSE: All IVD agencies are required to arrange legal services : - • . • . . - • . . - • .. . , . , - - - . . . . . . • . . .. • . • . . . . •. • , • . . . . - . . . ' ' • . . • - . , NEED: Contract to provide consUltation, legal advice and •- . . . • repregentation . . . . . . . . _ • . . . . • . : • . . . . . . • . • : • , . • ... . _. . . - • • . . • • • • . , • • -. . • • • - . . IMPACT: certain functions essential to the IVD program can be ' performed only by an attorney and these functions (such . : as in court representation) allow the Child Support . - . Office to . operate cost effectively - : . . ' . . • • ! • . . - . .. . RECOMMENDATION CS): .. . • Approve contract continuation for.F.X ,119.25-00 - - - • -. . ,,---. . .. . .. .. • 1 ' STATE OF NORTH CAROLINA ) CONTRACT OF EMPLOYMENT COUNTY OF ORANGE THIS CONTRACT made and entered into this the 1st day of July, 1985, by and between Orange County, hereinafter County, and Coleman, Bernholz, Dickerson, Bernholz, Gledhill and Hargrave, hereinafter Attorneys. WIT NESS ETH: THAT WHEREAS, the County desires to employ Attorneys as its counselors at law for the County of Orange upon the following terms: 1. This Contract shall begin July 1, 1985 and unless sooner terminated by 30 days' notice of either party shall exist and continue through June 30, 1986. qs 2. Attorneys, upon reasonable notice, are to be available D . for consultation, legal advice and for representation as requested by the Child Support Enforcement Agency on all legal matters arising from the duties of County under Sections 128 through 141 of Chapter 110 of ° the North Carolina General Statutes and Title 42 of the United States Code, Section 651 et seat and the federal regulations lawfully 8 promulgated pursuant thereto. 3. Recognizing that from time to time representation of County by Attorneys may result in a conflict of interest for the 1 Attorneys, it is agreed that when such a conflict arises, the Attorneys may refer cases requiring legal services to other lawyers in Orange County. Such referrals shall be with the consent and approval of the County Manager. In all cases of referrals, the attorney to which the case is referred shall be compensated in the same manner as specified -1- fit, _ Er• in paragraph 5 below, and shall keep an itemized record of work performed County on a case-by-case basis, submitting a bill therefor showing a breakdown of services performed on a ease-by-case basis as specified in paragraph 5. In the event such an attorney is awarded counsel fees by the Court in this regard, an accounting shall be made to County in the same Manner as provided for in paragraph 5 below. 4. Attorneys agree to comply with all the requirements of • 5 Sections 128 through 141 of Chapter 110 of the North Carolina General F 5, E Statutes, Title 42 of the United States Code, Section 651 et seq. and the { regulations promulgated pursuant thereto relating to the performance of program legal services including, but not limited to, maintaining such records as are required by County, to make said reports a c available for federal or state audit, if required, and to make financial, statistical, and program progress reports as are required. 5. For their services under this contract, County agrees to pay Attorneys Forty-Five and No/100 Dollars ($45.00) per hour for each kif hour spent by them providing legal services under the Child Support zEnforcement Program. Such hourly rate shall encompass all expenses, 8 including but not limited to, those for salary, supplies, office space, (Tt heating and maintenance for office space, telephone service, long- distance telephone calls, and travel. Attorneys are not to be reimbursed for any extraordinary expense incident to performing the services included under this agreement; except, that County agrees • to pay all court costs and filing fees which are required to be paid in • • conjunction with services provided by the attorneys under this q z -2- r Yrx • agreement. u4{ 6 . Attorneys further agree to attend at least one regional training session on Child Support Enforcement per year conducted by the S tate Child Support Enforcement Agency. Reimbursement shall be fjf made based upon the hourly rate but not to exceed a maximum of $200.00 for the full two-day session or $100 for each day attended or s$` such amount as set by the State Child Support Enforcement Agency. s With the prior approval of the Orange County Child Support s_ r Enforcement Director, Attorneys may attend training functions other 1q? r than those conducted by the State Child Support Enforcement Agency. F$ If attendance is approved, Attorneys shall be reimbursed for travel and per diem at the prevailing Orange County rate. Attorneys shall 3sr p not be reimbursed at the hourly rate for attendance at any such non- State Child Support Enforcement Agency training function. IN TESTIMONY WHEREOF, said parties have executed this contract in triplicate originals, one of which is to be retained by County, one of which is to be retained by Attorneys, and one of which by is to be filed with the Child Support Enforcement Section, Division of Social Services of the Department of Human Resources, Raleigh, North Sri Carolina. COLEMAN, BERNHOLZ, DICKEIaSON, EG- BERNHOLZ, GLEDHI LL AND HARGRAVE —oz r7' •hill • $Yt. kY -3-- ORANGE COINTY, NORTH CAROLINA BY: 1AI Don illhoit Chairman ATTEST: Beverly liTy e Clerk to the Board of Cammissioners ■- < This instrument has been preaudited in the manner required by the Local Government Budget and Fiscal Control Act. ,7)/t Orange County fins e Officer 8 -4- `;1 I ■,77'r n'l 08E ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda ACTION AGENDA ITEM ABSTRACT 'ten No.61 ) Meeting Date: APRIL 16, 1985 SUBJECT: JULY 4, 1985 FIRETRORKS DISPLAY bERARTKENT: CWNPY MANAGER PUBLIC HEARING: Yes No ATTACHMENT(S) : INFORMATICI4 CONTACT: MANAGER'S OFFICE X 501 111LEPRCVE NUMBER: YES Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE: lb request approval from the Board of County Commissioners for the fireworks display in Kenan Stadium on July 4, 1985. NEED: Manager's signature on approval letter. 1 IMPACT: RECOt4MENDATICG(S) : The Board's approval for Manager's signature on letter of approval. 1 NCNB National Bank P.O.Box 570 Chapel H18, NC 27514 0 3 C Telephone isj 942.5183 a _ • 5, 1985 Mr. Kenneth Thompson Orange County Manager Room No. 21 106 East Margaret Lane Hillsborough, NC 27278 Re: Kiwanis Fireworks Display Dear Mr. Thompson, This is a request for the approval of the Board of County Commissioner's for the fireworks display in Kenan Stadium on the evening of July 4, 1965. We make this same request - every year. The fireworks will be fired under the super- " vision of the Chapel Hill Fire Department. The Kiwanis Club of Chapel Hill will provide for policing of the area as previously instructed. If approval is granted please sign and return the extra copy of this letter. With best regards, ifiNfae€4722,14.' 0-01144-v Donald A. Williams • Chairman, Fireworks Committee Chapel Hill. Kiwanis Club Approved: County Manager Date: An RCM Corporation company f/ i ORAN E COUNTY 0 K I' r • BOARD. OF COMMISSIONERS ACTION AGENDA ACTION AGENDA ITEM ABSTRACT ITEM t.;0_.617 • MEETING ATE April 16, 1985 SUBJECT: Proposed Budget Amendments • 1 • . ( DEPARTMENT: Finance . _ 1 I PUBLIC HEARING: YES x 140 _�. T I ACi Ii 1Er T(S) : Proposed Budget Amendment. . INFORMATION _CON ACT: Donna Clayton - PHONE NUMBERS:- HILLSBOROUGH -- 732-3181 : HILLSBOROUGH - 732.9361 - CHAPEL HILL - 967--9261 - MEBANE - 227--2031 DURHA'i -- 688-%331 • PURPOSE: Consideration of proposed- budget amendment. - - NEED: GENERAL •r(JND • - To budget for additional Family Planning revenues -to be received by the - Orange County Health' Department'. _ • • • • IMPACT: . General Fund - . . This amendment will increase the funds available to the Orange County • Health Department for Family Planning expenditures. • .. ' . . .. . . . . .. . ... .. . ... r..• . budgc_.t amendments. • • 08E ORANGE COUNTY PROPOSED 1984-85 BUDGET AMENDMENT • The 1984-85 Budget Ordinance of Orange County as adopted on June 28, 1985, and subsequently amended, hereby amended as follows: • Before After Amendment Amendment V Amendment Appropriation: Health-Family Plannin,e1 231,311 5,000 236,311 Source: Health-Family Plannin:4 69,015 5,000 73,965 To budget for additione, Family Planning revenues to be received by the Orange County Health Department _ Approved this da■ of , 1985. � � . . ' K� � ^� . ���� O R A N G E C O U N T Y . BOARD OF COMMISSIONERS . • . ACTION AGENDA I ABSTRACT G�g8� . Meeting Date April 16, 1985 . Aotiuo ��oda � SUBJECT: PARTICIPATORY PAVING PROGRAM - PROJECT ADDITION ' ' Item � • • Q8Iy�R�A2���; pLA��lKC - ------- ----'-- • . PUBLIC BEARING Yes ~X No ___' Attachment (s) ' - REQUEST LETTER Information Contact: --- . - SUSAN SMITH . Telephone Numbers ' Hillsborough 732-8181 Durham - 688-7331 Mebane - 227-2031 ' Chapel Bill - 968-450I • PURPOSE: Board approval 'of request Meadow fr queot thot Meedo Lane (SR ' . Orange County Participatory Paving Program. ?�95) be paved under the . . ' . - NEED: Meadow Lane is an unpaved state-maintained road in Rollingwood subdivision i' Chapel Hill Township which intersects with Bethel-Hickory Grove *Church Road (SR 1104), Paving of the road would significantly improve the character of the community and address community concerns regarding the levmI � d ' with dust and mud, o rom usage ond problems IMPACT: the � IMPACT: Acceptance t �fproject into the participatory Paving Program will provide for improvement of the road during the 1985-86 Secondary --p- program, - rY Komdm Improvement If � accepted, Meadow Lane will become project #2 on the Orange County Approved Projects local share of the construction costs is $4,880.00 bringing total annual Program funding requirements to $21,804.00 to date. The Finance Department has indicated that monies will be available in the fund for special assessments for the local share o f c h construction otion coo ta- RECOMMENDATION: Acceptance of Meadow Lane (SR 1195) as a Pmrti i t project. o Po ory Paving Program . . . . . . W�V ... — . •-:-. • 01r1 •- .. • ORANGE COUNTY PLANNING DEPARTNIF1`,,TT . Frfra.sEoROtrGH NORTH CAROLINA. 27278 4, ........ 4., 4. ;c.v.. • ORANUE COUNTY PARTICIPATORY PAVING PROGRAM APPLICATION , . I (We) , the undersigned, request that the road(s) referenced below . • be paved under the Participatory Paving Program of Orange County. . . rkprcolz Lqz.... NAME OF ROAD(S) and STATE ROAD NUMBER(S) , if applicable, The spokesperson for this project is: (NAME) (ADDRESS) 17;17,--..A 2(1 iteAcry...0 Letthl-E.., . : . • 0 GL,4t,s4_,„ HILL_ ) ?oc. 2_2514 • (PHONE) _ 019\ 49229-4.13 , A current tax map on which is highlighted the road(s) , or portion thereof, to be paved under the County PPP program is attached. ,—pr. • • p.c. ‘At.,..„.„.., /4"0",4// ,14'. • . NAME- OF APPLICANT SIGNATURE OF APPLICANT //I'S/84f . • DATE • . . 106 EAST MARGARET LANE HILLSBOROUGH, NC 27278 4' 014 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date APRIL 16, 1985 _ Actillerda • Item Lt. i SUBJECT: WILKINS DRIVE (SR 1803) ,.- ,- DEPARTMENT: PLANNING PUBLIC HEARING Yes X No . " . Attachment(s) Information Contact: SUSAN SMITH '. PETITION PRELIMINARY ASSESSMENT RESOLUTION i Telephone Numbers Hillsborough - 732-8181 Durham - 688-7331 Mebane - 227-2031 Chapel Hill - 968-4501 PURPOSE: ___, Approval of the petition for the Wilkins Drive (SR 1803) I participatory paving project accepted as a paving project by the Board of Commissioners on August 6, 1984. , NEED: Approval of the petition is required for completion of Orange County Participatory Paving Program procedures. Wilkins Drive is listed on the DOT 1984-85 Secondary Road Improvements Program. The road is also listed as priority #5 in the Orange County PPP Program. 12 of 14 property owners, or 86% of the property owners, owning 18 of 22 lots have signed - the petition accounting for approximately 2875.62 feet of frontage or 82% of the total road ,frontage. - The petition meets the criteria for eligibility to participate in the program. • To continue with the procedures, the Preliminary Assessment Resolution must be adopted and a ' public hearing on the same scheduled. The Resolution provides for assessment on the basis of an equal rate per foot of frontage. IMPACT: Upon approval of the petition the assessment resolution and assessment roll can be prepared and public hearings on both items scheduled. RECOMMENDATION: Accept the petition. Adopt the Preliminary Assessment Resolution. Schedule a public hearing , on the Preliminary Assessment Resolution for May 6, 1985. 0 1 E A meeting of the Board of Commissioners of Orange County, North Carolina, was held at Chapel Hill, North Carolina, the regular place of meeting at 7:30 o'clock p.m., on the 16th day of April, 1985. Presen t: Abs en t: *******************v****************************************************** The following resolution was read to the Board: PRELIMINARY ASSESSMENT RESOLUTION FOR THE FINANCING BY ORANGE COUNTY OF THE LOCAL SHARE OF THE CCSTS OF PAVING NORTH CAROLINA STATE ROAD #1803, • ALSO KNOWN AS WILKINS DRIVE, IN CHAPEL HILL TOWNSHIP, ORANGE COUNTY, NORTH CAROLINA. WHEREAS the Board of County Commissioners of Orange County has received a petition- requesting the paving of North Carolina State Road #1803, also known as Wilkins Drive, in Chapel Hill Township, Orange County, North Carolina, which petition has been signed by at least seventy-five percent (75%) of the owners of property adjoining the said roads, which property represents at least seventy-five percent (75%) of the lineal feet of frontage of the lands abutting the said roads, pursuant to North Carolina General Statute Section 153A-205(c); and - WHEREAS the Board of Commissioners of Orange County has elected to finance the local share of the costs of paving the said roads, as permitted by North Carolina General Statutes Section 153A-185(4) and as provided for in North Carolina General Statute Section 153A-205; • IT IS HEREBY RESOLVED THAT: • 0 1 E 1. Orange County shall undertake financing of the local share of paving North Carolina State Road #1803, also known as Wilkins Drive, in Chapel Hill Township, Orange County, North Carolina. 2. That the basis for assessment for the local share of the costs of this project shall be frontage abutting the road at an equal rate per foot of frontage. 3. Orange County will assess the total local share according to the basis set out in number 2 above which local share represents approximately thirty- three percent (33%) of the total project cost. 4. No assessments of this project will be held in abeyance. • 5. The assessments shall be paid in the following manner: a. Within thirty (30) days after the notice of confirmation of the assessment role is published, each owner of the property may pay his or her assessment in full. b. Any assessment not paid in full as provided above shall be paid in five equal annual installments with the first such installment, with interest, due sixty (60) days after the date that the assessment role is confirmed', and the remaining installments, with interest, due on the same date • in each successive year until the assessment is paid in full. IT IS FURTHER RESOLVED AND ORDERED that a public hearing on • all matters covered by this preliminary assessment resolution will be held •on the 6th day of May, 1985, at 7:30 o'clock p.m., during the regular meeting of the Board of Commissioners of Orange County, Orange County • -2- . • 01 Courthouse, Hillsborough, North Carolina. The Clerk to the Board of Canmissioners is hereby authorized and directed to cause a notice of the public hearing to be given by pubication one time, not less than Ten (10) days prior to May 6, 1985, the date set for the hearing, in a newspaper having a general circulation in Orange County.. Such notice shall be in substantially the following form: NOTICE OF PUBLIC HEARING PRELIMINARY ASSESSMENT RESOLUTION ADOPTED BY THE ORANGE COUNTY BOARD OF COMMISSIONERS TO FINANCE THE LOC\L SHARE OF THE CC6'I'S OF PAVING NORTH CAROLINA STATE ROAD #1803, ALSO 'KNOWN AS WI LKIl DRIVE, IN CHAPEL HILL TOWNSHIP, ORANGE COUNTY, NORTH CAROLINA. Notice is hereby given that, pursuant to Article 9 of Chapter 153A• of the General S tatutes of North Carolina, the Board of Ccmmissioners of Orange County has adopted a Preliminary Assessment Resolution as follows: I. Orange County shall undertake financing of the local share of paving North Carolina State Road #1803, also known as Wilkins Drive, • in Chapel Hill Township, Orange County, North Carolina. ! • 2. The basis for assessment for the local share of the costs of this project shall be frontage abutting the road at an equal rate per foot of. frontage. • 3. Orange County will assess the total local share according to the basis set out in number 2 above 'which local 'share represents approximately thirty- three percent (33%) of the total project cost. • . 4., No assessments of this project will be held in abeyance. 3- • 0.111 • 5. The assessments shall be paid in the following manner: a. Within thirty (30) days after the notice of confirmation of the assessment roll is published, each owner of the property may pay his or her assessment in full. b. Any assessment not paid in full as provided above shall be paid in fi ve equal annual installments with the first such installment, with interest, due sixty (60) days after the date that the assessment role is confirmed, and the remaining installments, with interest, due on the same date in each successive year until the assessment is paid in full. A public hearing will be held at 7:30 o' clock p.m., on the 6th day of May, 1985, at the Orange County Courthouse, Hillsborough, North Carolina, the regular place of meeting of the Board of Commissioners of Orange County, North Carolina, in order to discuss all matters covered by the preliminary assessment resolution. At the time and place above stated any resident of Orange County or any other interested person may appear and be heard. This the day of April, 1985. • BEVERLY BLYIIIE, Clerk to the Board of Commissioners for Orange County, North Carolina The Clerk to the Board of Canmissioners is, hereby authorized and directed to cause a copy of this Preliminary Assessment Resolution to be mailed by first-class mail to each owner, as shown on the county tax • -4- • ro of records property subject to assessment if the project is undertaken, not less than Ten (10) days prior to May 6, 1985. The Clerk to the Board of Commissioners is hereby directed to file with the Board of Commissioners a certificate that the Preliminary Assessment Resolution was mailed as directed using a form substantially as follows: `` • CrRTIFICATE OF. MAILING I , Beverly Blythe, Clerk to the Board of Commissioners of Orange County, North Carolina, DO HEREBY CERTIFY that on or before the 26th day of April, 1985, I mailed, by first-class mail, postage prepaid, a • copy of the Preliminary Assessment Resolution for the financing by Orange County of the local share of the cost of paving North Carolina State Road # 1803, also known as Wilkins Drive, in Chapel Hill Township, Orange County, North Carolina, to each owner, as shown on the County tax records of property subject to assessment if the project is undertaken. WITNESS my hand and official seal of the Board of Commissioners of Orange County, North Carolina, this the day of ' April, 1985. BEVERLY BLYTHE, Clerk to the Board of Commissioners of Orange County, North Carolina (SF,AL) ' This resolution is effective upon its passage.. Thereupon Commissioner moved the passage of the foregoing resolution and Commissioner seconded the motion, and the res ul tion was passed by the following vote: • • slasszenner -5* k�. y fr; • Ayes: fi Noes: ************************** ** :************ :* :***************************** I , Beverly Blythe, Clerk to the Board of Commissioners for Orange County, North Carolina, DO HEREBY CERTIFY that the foregoing is a true copy of the proceedings of said Board of Commissioners at a meeting held on the 16th day of April, 1985, so far as the same relate to the Preliminary Assessrnen t Resolution for the financing by Orange County of the local share of the cost of paving North Carolina State Road #1803, also known as Wilkins Drive, in Chapel Hill Township, Orange County, North Carolina, as such proceedings are recorded in Minute Book WITNESS my hand and the offical seal of said Board, this the day of April, 1985. • BEVERLY BLYTHE, Clerk to the Board of Commissioners of Orange County, North Carolina (SEAL) • ^6, c - I • 0 2 1 • NORTH CAROLINA ORANGE COUNTY PETITION FOR PAVING NORTH CAROLINA STATE ROAD #1803 ALSO KNOWN AS WILKINS DRIVE • We the undersigned, being property owners of land that will be assessed if. a Final Assessment resolution is adopted by the Board Of Commissioners of Orange County Providing for the financing of the local share of the costs of paving North Carolina State road #1803, also known as Wilkins Drive, in Chapel Hill Township, Orange County, North Carolina, and assessment by Orange County of the total local share of the project, which local share is estimated to be thirty-one percent (31%) , do hereby petition the Department of Transportation to pave the above described road and do hereby petition the Orange County Board of Commissiones to finance the local share of the cost of the paving of the above described road. Tax Map, Block & Lot Name and Address Signature N44, )11 .4tLIZte-,-tiii-:D' 15.A.1 Clyde A. Williams Jr. / Gerda Williams Lep,--g<4, 100 Wilkins Drive Durham, NC- 27705 15.A.3 Joseph B. Slaughter Estelle Slalughter 101 Wilkins Drive • Durham, NC 27705 . 15A.A.5 Labarre Weston :///o.t- Maurine Weston 44-/I, gcse. 172 Carol Woods • I 042 - --- • Chapel Hill, NC 27514 k...-A . 15A.A.5A t Labarte Weston 1 Maurine Weston -61.4-- c., Vt- ' 172 Carol Woods Chapel Hill, NC 27514 15A.A.5C A An Labarre . l234 Daniel Drive Auburn, CA 95603 15A.A.5D , Thomas Price Jr. -7-.---=';;47 " )1. Sandra Price . ----... ... 116 Wilkins Drive Durham, NC 27705 • 15A.A...6 t Mary Garner McKeel t;Ptud. daZitiwi.c., aeu,s4(1,M5 4 120 Wilkins Drive Durham, NC 27705 15A.A.6A ' Mary Catherine C. McKeel 120 Wilkins Drive • Durham, NC 27705 • . 4 15A.A.7 ' Mary Catherine C. McKeel 120 Wilkins Drive • Durham, NC 27705 15A.A.8 Wade C. Parrish Nancy Parrish , j •• '.„.-',."0„..-.7-kc s____', '._ ar,„‘„,,....;,-,„„ Rt. 5, Box 525 Shaw Road Durham, NC 27704 • 15.A.A.11 = Wade C. Parrish ii I( , Nancy Parrish Rt. 5, Box 5.25 . : . . • . , Shaw Road . Durham, NC 27704 I • 15A.B.1 Joseph B. Slaughter . • • • Estelle C. Slaughter . - . 101 Wilkins Drive Durham, NC 27705 . . 15A.B.2 , John C. Klultz .. . Lucille Klultz . . 2308 Woodrow Street Durham, NC 27705 — - - - - - ':-. . 15A.B.3 Frances Ann Nichols - 107 Wilkins Drive — , , ,...„", ,,,_ -- Durham, NC 27705 . . 15.A.B.4 - Frances Ann Nichols 4 • 107 Wilkins Drive -, t. , ; -. ....! / __. . • e., ..-, - , ,i- ' . - • .. . . ,..,.- B Durham, NC 27705 15A. .5 ' 13alrlgrulicleilE.d7;(g30.1411'ggins ,./; • ....faiaczk--d- qcif'i-at-r--) : d7 :,-, 15A.B.6 111 Wilkins Drive Durham, NC 27705 Thomas Johnson Price 1 t - I Margie Price 1' 115 Wilkins Drive Durham, NC 27705 A2-4.7W,1 ,4, 00' c.,, ., - • 154.8.7 - A. B. Ray Jr. _.,.. ., _ - • 1 - 117 Wilkins Drive 0 Durham, NC 27705 t . — . 15A.B.8 Albert Byron Ray ..--e-.7 .'..., 7/7 1/S 12,,,ti-ei- -',..-.', 7` v r / 1 J Helen Ray .."1---;- . / /C0'-i--; 117 Wilkins Drive /7_0.4...?..,,I...,,, • Durham, NC 27705 . • , . . . .,. „ . 15A.B.9 Albert Byron Ray A. / ale-fhk4, Helen Ray .4 x-j , --------. ---. / , 117 Wilking Drive jr-f -.,A.a...1. -, -kf ,1---- . Durham, NC 27705 0 q il , William R. Baucom Jr. . /1:6"-c2,--t f? A" Rt. 1 Wilkins Drive Iti ,4- ' ?---/cLet-e-z--,t,... II., • ,' Durham, NC 27705 15A.B.11 r Clyde A. Williams Jr. a(List f\. , • J,Lua,„...., 1 , , i Gerda Williams - rI 14,1(: '.e. ..:- '2 / il.?...rL 100 Wilkins Drive . Durham,OC 27705 . . , . ' • . . . . . • . . • . . . . . . 0.44 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda ACTION AGENDA ITEM ABSTRACT Item No, G14 Meeting Date: APRIL 16, 1985 SUBJECT: SOFTWARE AGREEMENT - DEPARTMENT: DATA PROCESSING PUBLIC HEARING: Yes jiLNo ATTACHMENT(S) : INFORMATION CONTACT: KEITH won X 477 TELEPHONE NUMBER: YES Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 • Durham - 688-7331 PURPOSE: This agreement would allow Orange County to retain ownership of the software while it could be given to another unit of govern- 1 ment for $100.00 reproduction cost. The intent of this agree- ment would prohibit any sale of gift of that software by that unit of government. NEED: There are occasions where counties or cities have software that Orange County could swap or receive from that unit of government without charge. IMPACT: This agreement would not have a warranty as to making changes or function on their equipment and would not prohibit an outright sale to a private vendor. RECOMNENDATION(S): Approve agreement to allow other units of government to secure this software but not to give or resell software to anyone else. 0 2 E Nom CAROLINA ORANGE COUNTY AGREEMENT THIS AGREEMENT is entered into this day of 1985 and by and between the ("The Purchaser") and Orange County, a body politic and corporate ("The County"). WHEREAS, the County has developed a computerized system for use in the department of Orange County; and WHEREAS, the purchaser wants to use such a computerized system in its department under the circumstances set forth below; and NOW THEREFORE, in consideration of the premises and mutual promises set forth below, the parties agree as follows: 1. The purchaser shall pay the county the sum of one hundred dollars ($100.00). • 2. The County shall provide to the Purchaser the computerized system on a magnetic tape, along with complete loading instructions and a set of documentation needed to operate the system as it is currently used by the County. 3. Orange County makes no warranty as to the fitness for any particular purpose the software identified in this document other than that it is the software used by the County in the department listed above. In no event shall the County be liable for any loss, indirect, special, consequential or other similar damages arising from the inability of the software to perform. 4. The Purchaser agrees that this software shall remain the property of Orange County. it is for the Purchiser's sole use. No copies of the software or documentation are to be made available to any other person, private organization or governmental entity without prior written approval from Orange County. ORANGE CCUNTY BY: BY: DON WILIBO/T, CHAIRMAN ORANGE BOARD OF COMMISSIONERS Attest: Attest: Beverly A. Blythe, Clerk to the Orange County Commissioners 046 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda ACTION AGENDA ITEM ABSTRACT Item NO.()5 Meeting Date: APRIL 16, 1985 SUBJECT: EMERGENCY MEDICAL SERVICE coNTRAcrium CHATHAM COUNTY DEMI:MIMI': EMERGENCY SERVICES PUBLIC HEARING: Yes X No ATTACHMENT(S) : INFORMATION CONTACT: BOBBY BAKER 732-8161 or 929-8109 YES PURPOSE: TO consider entering into a contract with Chatham County to allow Orange County Emergency Medical Services and South Orange Rescue Squad, Inc. to provide emergency medical services to that portion of Chatham County residents served by the Southern Bell Telephone Exchange. NEED: Until recently there has been reciprocal service provision between the two counties. North Chatham Rescue has provided fire coverage for the White Cross section of Orange Co4nty while South Orange Rescue and Orange County have provid6temergency medical service to the northern section of Chatham County bounded by the exchange boundary. With the planned discontinua- tion of fire service to White Cross and because of the need for a more formal agreement the EMS provided to Chatham should be placed on a contract and cost-per-call basis. Four percent of the total number of EMS calls in the South end of the County are relatable to service to Chatham County. This tranlates to a projected 1985-86 charge of $11,571. There is provision in the agreement for updating the charge as call volume and cost-per-call conditions change. IMPACT: Would provide funding from Chatham County for emergency medical services provided by Orange County and South Orange Rescue Squad within Chatham County. The obligation of Orange County and South Orange Rescue to respond to calls in accordance with this agreement shall be secondary and subordinate to their duty to furnish protection to residents of Orange County. RECCMMENDATION(S): That the Board approve contract and forward to Chatham County for Board consideration. ORANGE COUNTY —.SOUTH ORANGE RESCUE SQUAD PROPOSED OPERATING BUDGET G 1985 — 1986 TOTAL CALLS COUNTY COST PER CALL SOUTH ORANGE COST PER CALL TOTAL COST PER CALL - TOTAL COST 3126 68.25 .31.50• 99.75 311,818.50 ORANGE COUNTY 3010 68.25 31.50 99.75 ' 300,247.50 CHATHAM COUNTY 116 68.25 31.50 99 11,571.00,. .75 . *plus• additional insurance cost . . - I - STATE OF NORTH CAROLINA ORANGE COUNT EMERGENCY MEDI CAL PROTECTION CONTRACT • This agreement is made and entered into this 1st day of July, - 1985, by and between Orange County, Chatham County and Sbuth Orange Rescue, Inc. WHEREAS, the Counties have established .a District within _ g North Chatham County consisting of an area wherein residents now E being served by the Southern Bell Telephone Exchange are provided Emergency Medical Services by Orange County Emergency Medical ,u7 0 Services and South Orange Rescue Squad. WHEREAS, pursuant to Article 20, Chapter. 160A of the N.C. =-5 General Statutes, Orange and Chatham Counties are empowered to , a enter into this agreement NOW, THEREFORE, the Counties and South Orange Rescue Squad, Inc. hereby agree as follows: 1. Orange County and South Orange Rescue shall, to the best I of their ability, furnish equipment, supplies, and personnel deemed •• • a necessary by them for the purpose of providing emergency medical 1 - services protection to persons needing assistance within. the District as the boundaries of such District are now constituted or May . hereafter be amended. 2. In providing the emergency medical services protection described in paragraph I of this agreement, Orange County shall retain its governmental immunity to the extent provided by law as if • ,1 5 • t • • the emergency medical services were being provided by it in Orange . County. 3. The obligation of Orange County and 'South Orange Rescue • to respond to cells in accordance with this agreement shall be . secondary and subordinate to their duty to furnish protection to the residents of Orange County. • - • 4. In consideration for the services described in this . 5 agreement, Chatham County shall pay-Orange County annual/Y an p- c av amount determined as follows: • • . A. Determine Orange County and South Orange Rescue - I protection expense for the prior calendar year. B. Divide the total number of Emergency Medical Services ' calls within Orange and Chatham County into the total protection expense determined in A b determine cost per call. C. Orange County shall submit to Chatham County by May 15 of each year the total calls for the prior year and a cost per call. D. Chatham County shall pay to Orange County the sum of the z cost .per call times the number of Chatham County calls and any additional 8. insurance premium cost which would .result from Chatham Ctounty calls.- 5. The sum shall be paid to Orange County by Chatham • 1 County in four quarterly installments, one each 'being due on July 1, • October 1, January 1, and March 1 following the May. 15 submittal. 6. This contract shall be effective July 1, 1985, and may be cancelled by either party upon written notice to 'the other not less than 90 days prior to the end of the fiscal year which will conclude with the cancellation of this agreement :1 ...;._ ,-- ,- --- -• ; . ' . . This eontraet is entered into the day and year first above written. • . ' ... , - • - CHATHAM COUNTY . . . . , ' , . - _ • - - / ip / . .i.- : ... . -. - .,. BY: • Earl Thompson, Chairman • '• Chatham County Board of CcuunisgionerS - -- - . A 7. _ t,A , . p. ,._....--.. _ E • /0/0. ' - . a - aze oone, Clerk to the -.,". Board of Commissioners . .., i - . ORANGE OtX/NTY 45 . ///' , 0 BY: A . ... d Donald- illhoit, Chairman, 0 Orange County Bard of Commissioners ig .A. ATTEST: Aor , 0 I .0, , ,,,_ .,,__ , , Beverly-B1,' e, -rk to the - • i Board of Commissioners 8 SOUTH ORANGE RESCUE SQUAD, . BY: /111, y , /4/1 ' - - - Or 0 0 chief 1 - ATTEST: 0 -2:- ..-.-.... 7.2,7 __... - c"45.6146----- ,--Se-eretary _ rit 1 ,, ORANGE COUNTY • BOARD OF COMMISSIONERS ACTION AGENDA • • ACTION AGENDA ITEM ABSTRACT 'ITEM NO.. MEETING DATE' April 16, 1985 REJECT:status Report: Repair of Orange County Schools ' and Chapel Hill- Carrkoro . Schools ' Roofs • DEPARTMENT: County Manager PUBLIC HEARING: YES x NO ATTACHMENT(5) INFORMATION CONTACT:County Manager 's. Office ext. 501 - PHONE NUMBERS: HILLSBOROUGH - 732-8181 YES HILLSBOROUGH - 732-9367 - CHAPEL HILL - 967-9251 MEBANE - 227-2031 • DU RHAM - 68 8-7337 PURPOSE: For the Board to receive .a report on the, status of, bid specificatian . preparation for repairs to the roofs of the two school systems . • • NEED: In December, 1984 the Orange County Board of Commissioners agreed to make supplemental appropriations to both, school systems to cover the costs of engineering services needed to develop specifications for repairs to school roofs . A condition of the supplemental appropriations was that the specifications to be developed include certain bidding requirements and general conditions ' clauses to insure quality workmanship and contractor accountability. In addition, the supplemental appropriation= were made with the understanding that the school systems would work toward the development of a consolidated request for proposals to be issued simultaneously by both school systems . Orange County Schools has completed its bid documents . They have been inspected by the Orange County Director of Purchasing and Central Services and found ta contain those bidding requirements and general conditions ' clauses requested at the time the supplemental appropriation was made . The. Chapel Hill-Carrboro school system will complete its bid documents next week. At that time the Director of 'Purchasing and Central Services • will inspect them for conformance . The next step will be to develop and issue a consolidated request •for proposals so that bids will be received in May and contracts will be awarded by each school board. Work should begin in early June . he • consolidated bid process shall work as described on the attached sheets. • 1y n4 , lJ trL IMPACT: The issuance of a consolidated request for proposals , rather than separate proposals being issued by each school system, should result in a lower unit cost per square foot of roof. RECOMMENDATION: Authorize the Manager to continue working with the school superintendents to complete the consolidated bid process _ according to the terms set forth in attachment. xz; x • oa4 CMISCLIDATED BID MOMS I. Solicitation of Proposals 1. One advertisement is issued requesting proposals for repair to the roofs of both school systems. 2. The bid documents consist of: 7 a. one set of instructions to bidders and general conditions governing work to be performed for Orange County Schools and Chapel Hill-Carrboro Schools b. two sets of specifications: one for Orange County Schools' roofs prepared by their engineer, and one for Chapel Hill- , Carrtoro Schools' roofs prepared by their engineer c. a bid form requiring bids as follows: Part I: All Orange County Schools' roofs scheduled for repair Part II: All Chapel Hill-Carrboro Schools' roofs scheduled for repair Part III: A consolidated bid for repair to Orange County Schools' roofs and Chapel Hill-Carrboro Schools' roofs. II. Bid Award 1. Each school system shall accept the lowest bid for work to be per- formed on its roofs and enter into a separate contract with that bidder if the following condition exists: The consolidated bid submitted for repair to Orange County Schools' and Chapel Hill-Carrboro Schools' roofs is equal to or greater than the sum of the separate bids submitted (part 1 and part 2). 2. If the consolidated bid is less than the some of part 1 or part 2 then this bid shall be accepted by both systems and one contract shall be awarded with signatories being the Orange County Schools, the Chapel Rill-Carrboro Schools and the contractor. Acceptance of a consolidated bid shall require agreement to be reached between the Orange County School system and the Chapel Hill-Carrboro School System on the following: a. a common completion date for all work to be performed b. the means for assessing liquidated damages if work is not com- pleted on time c. that changes will be approved by the school system affected, however, prior approval by the Orange County Board of Commissioners shall be required if the amount of the change order is to exceed the available funds of the school system d. that payment shall be made to the contractor only after a joint sign-off by the engineer of each school system. 9. PAYMENT AND COMPLETION AND LIQUIDATED DAMAGES 03E PAYMENT SHALL BE MADE ON THE BASIS OF 100% OF MONTHLY COSTS OF LABOR AND MATERIALS, INCLUDING FREIGHT OR HAULING ON RECEIPTED BILLS. EACH CONTRACTOR SHALL SUBMIT A MONTHLY INVOICE WHICH ITEMIZES THE COST 0F LABOR, MATERIALS AND NORTH CAROLINA SALES AND USE TAX PAID ON MATERIALS. PAYMENT SHALL BE DUE AND PAYABLE WITHIN TEN (10) DAYS AFTER THE CONTRACTOR' S INVOICE HAS BEEN CERTIFIED FOR PAYMENT BY THE ENGINEER, TOTAL PAYMENT SHALL NOT EXCEED NINETY PERCENT (90%) OF THE TOTAL CONTRACT. FINAL PAYMENT SHALL SE MADE TO THE CONTRACTOR WITHIN AND EVERY PROVISION OF THE SPECIFICATIONS AND ACCOMPANYING DRAWINGS COMPLETED TO THE- ENG/NEER' S SATISFACTION. ACCEPTANCE OF THE COMPLETED TO SHALL BE BY THE ENGINEER. THE WORK TO BE PERFORMED UNDER ALL CONTRACTS SHALL COMMENCE ON A DATE _ TO BE SPECIFIED IN WRITTEN ORDER FROM THE ENGINEER AND EACH CONTRACTO' • SHALL FULLY COMPLETE THE WORK SPECIFIED UNDER THE CONTRACT WITHIN NINETY (90) CALENDAR DAYS OF SAID DATE. • FOR EACH DATE IN EXCESS OF THE ABOVE STATED NUMBER OF DAYS AND AS ESTABLISHED UNDER THE PROVISIONS STATED. ABOVE, THE PRIME CONTRACTORS SHALL PAY, TO ORANGE COUNTY THE COMBINED RATE OF TWENTY FIVE. DOLLARS ($25. 00) AS LIQUIDATED DAMAGES. SUCH AN AMOUNT REPRESENTS A REASON- ABLY ESTIMATED COMPENSATION FOR THE LOSSES THAT WILL ACCRUE TO THE = COUNTY AS A RESULT OF FAILURE OF THE CONTRACTORS TO COMPLETE THE WORK WITHIN THE TIME SPECIFIED. THE ENGINEER SHALL DETERMINE THE DIVISION OF RESPONSIBILITY FOR THE DELAY AMONG THE CONTRACTORS, AND SHALL APPORTION THE AMOUNT OF LIQUIDATED DAMAGES TO BE PAID BY EACH OF THEM ACCORDING TO THE DELAY CAUSED BY ANY OR ALL OF THEM. " • fT Od6 ORANGE comay BOARD OP coimmassmoNERs Action Agenda ACTION AGENDA ITEM ABSTRACT Item No. Gri Meeting Date: APRIL 16, 1985 SUBJECT: REQUEST OF ARCHITECTURAL SERVICES FUNDING FOR CHAPEL HILL-CARRORO CITY SCHOOLS DEPARTMENT: COUNTY MANAGER PUBLIC HEARING: Yes _X_No ATTACHMENT(S) : 1RMORMATION CONTACT: MANAGER'S OFFICE x 501 TELEPHONE NUMBER: Hillsborough - 732-8181 YES Chapel Hill - 968-4501 • Mebane - 227-2031 Durham - 688-7331 PURPOSE: To consider a funding request from the School Board for architectural design schematics and design development. NEED: The School System's long range capital plan calls for the following projects: Multipurpose Building at Frank Porter Graham Airconditioning of Phillips and Frank Etoter Graham Chapel Hill High School Media Center and Cafeteria In order to prepare for the construction, request is now made for funding architectural and engineering necessary to develop design schematics and design development. Superintendent Pamela Mayer will address the Board on the request for the Cafeteria, Media Center and Multipurpose Building. IMPACT: The total for both the schematic design and the design development would be $48,452. RECOMPENDATION(S): Provide funding of $38,452 for architectural schematic design phase funding from the School Sales Tax Reserve Fund. o CHAPEL HILL-CAKRBORO CITY SCHOOLS -re LINCOLN CENTER,WIMPY MILL ROAD CHAPEL HILL N.C.V514 •• RICHARD DRAKE,Director of Maintenance Telephone(919)9674211 and Vocational Education PAMELA A.MAYER,Superintendent MEVIMAI\IMI TO: Dr. Pam Mayer, Superintendent FROM: Gerry House, Assistant Superintendent for Support Services RE: Lorig-Range Capital Needs DATE: March 21, 1985 You are are from the work of the capital needs planning committee of our urgent capital needs and their. priorities. These have been submitted to the county commissioners for their consideration. Because these projects are so urgently needed we should begin developing the design for our highest priority needs; multipurpose buildings at Estes Hills and Glenwood schools, aircondition- ing of Phillips and Frank Porter Graham primary building and the renovation of the media center and cafeteria at Chapel Hill High School. In order to start this design work we would need to ask the county commissioners for special funding to complete the initial stages of design schematic drawings and design development. • Resolution: Be request it resolved that the Chapel Hill-Carrboro Board of Education that design schematics and development can be completed for the Eflistden :1::!Iltslan :IldIC1:marig:modCscwhb"c7:11 airconditioning of Phillips and Frank Porter Graham primary building and renovation of the media center and cafeteria at Chapel Hill High School.. Funds in the amount of approximately $48,452,00 would be reclutred, 4 , , Gerry louse Assistant Superintendent . ' for Support Services Resolution approved by the Chapel Hill-Carrboro City Board of Education in regular session on March 25, 1985. 0 ti 6 . , 1.., CHAPEL HILL-CARRBORO CITY SCHOOLS , \Hie/ UNCOLN CENTER,WORT WU,ROAD CHAPEL HILL N.C.27514 RICHARD DRAKE,Director of Maintenance Telephone(919)967-82" and Vocational Education PAMELA S.MAYER,Superintendent - . MEMORAML14 TO: Gerry House Assistant Superintendent for Support Services FR114: Richard Drake 1.-14\ RE: Design Work Proposals for Long-Range Capital Needs DATE: March 21, 1985 I• I have attached copies of the design work proposals which I requested Ferebee Walters and Associates to submit per the interest expressed at a recent staff meeting. Please keep several things in mind. 1. These proposals have been developed an short notice with only mininim discussion between us and Ferebee Walters and Associates. Therefore the scope of the projects reflected in the proposal may not be accurate. In most cases I would expect that the scope may be broader than is necessary, therefore, the costs are probably at littlXit/L1M levels. 2. The totals are based on full architectural services to complete a project from schematics through construction aOministration. 3. For planning purposes the first two steps, schematic design and design development, is probably all that would be necessary. 4. In some of our previous planning some of this work has been addressed, (i.e.), schematic design for media and cafeteria renovations, some planning work for air conditioning Phillips and Frank Porter Graham, and depending on how closely we reproduce the multipurpose building at Frank Porter Graham, some design work for multipurpose buildings may have been accomplished. Should we wish to pursue initial design work for these projects we should ask the commissioners for the following: - u.1...climv1Bui.....1di_m_s Schematic Design Work $ 4,650.00 Design Development 6,200.00 - P.121121aLEEME..-Calcioq---151— na Schematic Design Work and Design Development (@ 30% of $75,000) $22,500.00 • ';',.. 0 A d • Page Two Memorandum Design Work Proposals for Long-Range Capital Needs - Chapel Hill High School Media Center/Cafeteria Schematic Design $ 6,472.00 Design Development 8,630.00 Total: $48,452.00 RD:gws Attachment 1 March 18, 1985 0 4 C 1059.13 Chapel Hill-Carrboro City Schools Merritt Mill Road Chapel Hill , NC 27514 Attention: Mr. Richard Drake RE: DESIGN PROPOSAL FOR TWO MULTI-PURPOSE BUILDINGS Dear Dick: l'erebee &Assoc. ttLs Walters I am pleased. to submit the following design services proposal for the design and working drawings on two multi- ' purpose buildings for the Chapel Hill-Carrboro School. System. Our proposal is based on the design of one prototype multi-purpose building for one specific site, and the site adaption of that building to a second site. Also included Charles C. A1A is construction administration services on both. buildings. S Scvtt3±erebee,Jr,FA]p1 We propose to design and complete the construction documents VVilliarnE.Foust,II,ALA for these projects for a total fee of $36,000. Subject fee ' is broken down as follows: Robert G.Miller AIA �1�R-McCall,AIA Wayne Roberts,AIA Jr, 1. Schematic Design $ 4,650 Brant A.BgeerAIR 2. Design Development $ 6,200 Paul D.Honsail AIA Charles C.Cassell,ATA 3. Working Drawings & Specifications $ 12,400 H.Clymer Cease,Jr.,AIA James'T.Keane,AIA Jeffrey M.Lane.AIA 4. Bidding & Negotiation $ 1,550 Stephen T.Lineberger.AIA J.David .Petts,A 5. Construction Administration - first Linden C.Pettys,AIA $ 6,400 Perry C St John,AIA building Herschel G.Walters,AIA 6. Construction Administration - second $ 4,800 building (this item valid only if second building is built concurrently with first building) TOTAL PROPOSED FEE _ $ 36,000 Dick, if you have any questions regarding the above scope of work or fee figures, please do not hesitate to give me a call and we will discuss them. We look forward to working with you on these projects and we are ready to sit down and schedule them at your earliest convenience. Sincerely yours, �Office rpor�ate enterDnve FEREBEE, WALTERS & ASSOCIATES Charlotte,NC 28211 704/542-5586 � � �/ � • 200 Park Offices.Suite 109 Fbst Office Box Research le1Parrk,NC�0g R. Wayne Roberts, AIA 919/549-9301 Senior Vice President Keane/Sherratt Division 18A Pope Avenue Past Office Box 5910 Hilton Head Island,SC 29938 803/785.2199 Airelltikteitame amide' - 041 Landsespe Design March 15, 1985 1059.13 Chapel Hill-Carrboro City Schools Merrit Mill Road Chapel Hill , NC 27514 Attention: Mr. Richard Drake RE: DESIGN SERVICES PROPOSAL: FRANK PORTER GRAHAM & PHILLIPS JR. HIGH ENERGY RETROFIT Ferebee &Associate.S. Waiters Dear Dick: I am pleased to submit the enclosed design services proposal for the energy retrofit of Frank Porter Graham Elementary School and Phillips Jr. High School . As you are aware we are in the process of completing the report of our analysis Gus RAnastes,AIA and recommendations on these two buildings. ' Our preliminary s.Solt ereL Jr•FF1A IA findings indicate that a construction'budget of one million Wiliam E.Foust,II,AU dollars plus will be required to properly retrofit these two S.I-lamold James,AIA NA Stephen A.McCall.MA R Robert projects. James Y.Robinson,Jr,AIA As renovation projects typically require a great deal of 1}ndyAWittiarnq on-site A/E investigation and coordination, the fees for BrvantA Baker.AIA subject work are generally slightly higher than for new con- William D.Eger,PE struction. Considering that fact and our previous working Charles C. assell, relationship with Chapel Hill-Carrboro City Schools (which I Charles C Cassell AIA P H.Clymer Cease.Jr,ALA might add has been positive), and in trying to complete this James T Keane,AIR Jeffrey M,Lane.AIR project for you as economically as possible, I propose that Stephen T Lineberger,AlA our design work be completed on an hour! basis with an 1.David Parke,.A1A estimated maximum fee. I propose that subject fee be based Linden C.Pettys,AIA Perry C St.John,AlA on 7.5% of the anticipated construction budget of one Herschel G.".':alters.A1A million dollars plus, which is $75,000. Included in this fee will be our reimbursable costs such as travel , long dis- tance telephone calls, reproduction costs and postage and handling costs. These reimbursable casts will be billed on our regular 4-week billing cycle along with the progress billing for work completed. • Dick, the above construction budget and fee was based on the selection of a fan coil. cooliag system and its related in- stallation cost as presented in our preliminary report to you. It is also based on the cost of adding insulation and re-glazing at both projects. Should a more complex mechanical system be selected, or should the scope of the insulation or re-glazing be reduced, then the fee amount of this proposal would need to be adjusted accordingly. � Corporate CnnterDnve I hope that the above is adequate in helping you to CharloOffice Box blish a budget for the fee for our professional services. 704'542-558& 4f you have any questions regarding any of the above, please ZOO Park Offices,Suite 109 do not hesitate to give me a call. We look forward to work- Post Office Box 13169 Research Mangle Park,NC 27709 919 549.9301 Keane/Sherratt Division IBA Ripe Avenue Post Office Box 5910 Hilton Head Island,SC 29938 803!785-2199 • - '; � . 042 � . ing with you on this project. � . Sincerely yours, FEREBEE, W L ER & ASSOCIATES ./ R, Wayne Roberts, AIA Senior Vice President \ � � • • / } . \ . . \ d \ � } March 18, 1985 1059.03 yw-- Chapel Hill-Carrboro City Schools Merritt Mill Road Chapel Hill , NC 27514 • Attention: Mr. Richard Drake . RE: DESIGN SERVICES PROPOSAL FOR THE HIGH SCHOOL MEDIA CENTER RENOVATION & THE CAFETERIA RENOVATION Ferebee ` -. &Associates' Walters' Dear Dick: - I am pleased to submit the following renovation of the Media Center and afeterialatotheu Chapel e Hill High School , Chapel Hill , N.C. plish the renovation design and constructionodocumentsoon GusA Aziasf AtA both projects concurrently. Our construction budget Charles C.Dixon,JL,AIA proposals were presented back in November, 1984: $235,372 a Scott Ferehee,Jr,FAIA for the Media Center and $225,600 for the Cafeteria for William E.Foust,Et AtA Harold James, total of $460,972. This figure should be.adjusted by a Robert G.Met approximately 4% for inflation over the last six months, R Wayne - bringing the total anticipated construction for both James I'.Robinson,,Jx•AlA renovation projects to $479,411. We propose to provide Trudy A Williams BcyantABaker,AlA design and construction documents for subject work for a fee William y Bryant $kr��r,A1 of $43,150. Subject fee is broken down as follows: Paul D.Bonsall,AIA Charles C.Cassell,AIA H.Clymer Cease,Jr.,AIA 1• Schematic Design James T Keane.AIA $ 6,472 Jeffrey hnlTnee 2. Design Development Stephen T line r,AIA J.David Parke.AIR $ 8,630 Linden C.Pettgs.AIA 3. Working Drawings envhes .Wal,rs, $ 17,260 Herschel G.:alters,AIR 4. Bidding & Negotiation $ .2,158 5. Construction Administration • $ 8,630 • We propose to accomplish the above professional services on an hourly basis at a multiple of 2.5 times the direct personnel expense of those people working on subject proj- ects. The total fee of $43,150 would then be our estimated maximum,fee to accomplish subject services. In all expenses such as travel , long distance telephone tcalls, reproduction, and postage and handling will be billed as additional reimbursable expenses. I trust that you will find the above in order, however, if 8008 Corporate you have any questions regarding our interpretation of the scope of the work to be accomplished, or the fee figures, Charlotte,NC 28211 please do not hesitate to give me a call and we will discuss 704/542-5586 each. 200 Park Offices,Suite 109 ' post Office Box 13169 research Tnangle Park.NC 27709 119/549-9301 +eane/Sherratt Division 8A Pope Avenue bst Office Box 5910 Llton Head Island.SC 29938 03/:'85-2199 Mr. Richard Drake March 18, 1985 Page Two 4 We sincerely look forward to working with you on these projects as we have anticipated for some time that these renovations will prove to be great assets to the Chapel Hill High School. I look forward to hearing from you soon. Sincerely yours, FEREBEE, WALTERS & ASSOCIATES R. Wayne Roberts, AIA Senior Vice President RWR/dnh • X4 CY 5r' 1 04E ORANGE COUNTY BOARD OF CCMMISSIONERS Action Agenda ACTION AGENDA ITEM ABSTRACT Item No. C Meeting Date: APRIL 16, 1985 SUBJECT: SCHOOL STUDY CCMMISSION DEPARMRENT: COUNTY MAMGER PUBLIC HEARING: Yes 5 No ATTNZHMENT(S) : INFORMATICN CONTACT: MANAGER'S OFFICE, X 501 YES TELEPHCNE NUMBER: Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE: lb gather further Board guidance on matters pertaining to the Commission. NEED: While it was agreed April 1, 1985 to begin solicitation of resumes from persons interested in serving on the Study Commission other decisions regarding make-up and direction were set aside for action at the April 16, 1985 Regular Meeting, 1. Cbmposition and Size What has been suggested is that the Commission consist of 10 members plus school representatives and that geographical balance be sought in making the appointments. The Board should indicate which population centers it wishes to make sure are represented. Other bases for consideration might include representation for the minority population and interested groups (businesses, parent-teacher organizations, league of women voters, etc.). 2. cbaragAQ jbesamdmian. An outline, developed from previous school studies, is again attached as a preliminary, draft scope-of-study. Any additions, revisions or deletions should be made at this time so that an early determination can be developed as to the procedures, data sources and instruments necessary for gathering and analyzing information to support the Commission's research. Also it will allow the Manager to put together an REP and budget estimate on the type, amount, and cost of technical assistance to be arranged in support of the Commission. 04£ On February 4, 1985, Commissioner Carey suggested adding to the charge a study of tax implications on any recommended changes. This is addressed under Section V.C. but could be made more explicit by substituting the clause "Tax rate and other funding impact under each of the three organizational alternatives and to implement any changes recommended under Section I through IV. Commissioner Willhoit has emphasized four aspects: 1. Analysis of growth patterns to determine their impact on transportation systems, facility utilization and need and timing of new construction; 2. Sharing of program strengths; 3. Joint sharing in areas of support services such as data processing; 4. Clarification of what the district tax permits in the way of difference in program offering, special staff support and supplements. Each of these is covered in the study outline. yinetable Duration will be a function of how much time commission member applicants can devote to the project (this should be detemined prior to appointment) and Board direction as to desired timetable. In order to avoid diverting staff during the budget process an ideal time to consider start-up of the Commission's deliberation would be late July. IMPACT: RECCENDATION: As the Board decides. SCSOMBIUDY COMMISSION SCOPE OF Brua I. canutarr mom A. Neighborhoods, student housing patterns and school locations 94 Distances children have to travel to attend school C. County growth patterns (residential, industrial, commercial and as projected after 1-40 completion) and the projection of student population changed by geographical area including township delinea- tion D. Findings 1. Alternative attendance zones given projected development patterns 2. Travel times, distances and busing impacts E. Recamendations II. CURRICULUM/PDOGRAM AS RELATES TO SHE GOAL OP IMPROVE) EXMTOML OPPORTUNITIES CCONTYWIDE A. Differences in grade patterns B. Differences in course offerings and bow they might be made consis- tent when they are desirable C. Differences in the offering of cocurricular activities (cultural arts, clubs, athletics, etc.) D. Exceptional Children's Program in the two systems E. Findings 1. Opportunities for program sharing where demand is too small for either system alone (e.g. science lab., vocational ed., physics, •Latin, etc.) 2. Potential savings and/or the potential increase in service due to sharing the programs 3. Implication for equalizing instructional programs and special population programs 4. Costs P. Recommendations III. ORGANIZATICV/SIAFFTG A. Organization 1. Analysis of organizational structures in terms of their rela- tive merit for dealing with growth, educational equalization goals, and making the operation of the system more economical • 2. Alternative organizational structures to be the focus of study: a) the existing two-district system b) the existing systems with some modification (geographic boundaries and cooperative agreements?) c) a Countywide, single district system 3. Central office organizational structure system as economical as possible B. Salaries/Fringes 1. Number and type of personnel (teaching, administrative, support and resource) 2. Salaries 3.. Supplements 4. Longevity and any other compensation 5. Personnel policies C. Staff Development D. Findings 1 1. Assessment of the advantages/disadvantages of reorganization 2. Staffing alternatives 3. Areas for potential reduction in administrative staff 4. Areas for functional consolidation and resource sharing (media services, audio visual equipment data processing, purchasing, recruitment and screening services, accounting, etc.) 5. Pay and other impacts . 1 E. Recommendations • TV. FINANCE A. Facilities 1. Degree to which existing facilities are utilized in terms of capacity 2. Optimum school size (by grade configuration) 3. Degree to which facilities may be matched with optimum size for grade configurations B. Operations 1. 'Type expenditure accounts in all other areas • 2. Expenditure levels C. Findings 1. Need and timing of construction of new school facilities relat- ing board to the optimum size and growth patterns • 2. Mid and long range capital costs 3. Building operating costs 4. Other operating costs 5. Potential savings due to sharing of existing facilities 6. Potential savings from Countywide utilization of one new • elementary school instead of the two that have been proposed by the School Systems D. Recommendations • V. FUNDING A. Who funds what and at what level currently 1. Federal 2, State • 3. County Appropriation 4. District Tax 5. Other B. Alternative funding responsibility referenced by the Education Policy Council as may be considered in the 1985 Session of the General Assembly C. Funding impact under the three alternative organizational struc- tures • D. Findings E. Recommendations GCVERNANCE A. School board organization, method of constituting and continuing the organization, the length of the members' term of office, the dates of induction into office, the procedure for filling vacancies, and the compensation paid members of the board for • expenses incurred in the performance of their duties B. Advisory boards and other means for effective community representa- tion - C. Findings EL Recommendations I, Don Willhoit do solemnly swear (or affirm) that I will support and maintain the Constitution and laws of the United States, and the Constitution and laws of North Carolina not inconsistent therewith, and that I will faith- fully discharge the duties of my office as a nether of the Board of Equalization and Review of Orange County, North Carolina, and that I will not allow my actions as a member of the Board of Equalization and Review to be influenced by personal or political friendships or obligations, so help ire God. ■/?.t..>;/. Signature I, Norman Walker, do solemnly swear (or affirm) that I will support and maintain the Constitution and laws of the United States, and the Constitution and laws of North ' Carolina not inconsistent therewith, and that I will faith- " fully discharge the duties of my office as a mesnber of the Board of Equalization and Review of Orange County, North Carolina, and that I will not allow my actions as a nester of the Board of Equalization and Review to be influenced by personal or political friendships or obligations, so help me God. Signature I, Ben Lloyd, do solemnly swear (or affirm) that I will support and maintain the Constitution and laws of the United States, and the Constitution and laws of North Carolina not 1 inconsistent therewith, and that I will faithfully discharge the duties of my office as a member of the Board of Equalization and Review of Orange County, North Carolina, and that I will not allow my actions as a member of the Board of Equalization and Review to be influenced by personal, or political friendships or obligations, so help me God. Signature I, Shirley Marshall, do soleimly swear (or affirm) that I will support and maintain the Constitution and laws of the United States, and the Constitution and laws of North Carolina not inconsistent therewith, and that I will faith- fully discharge the duties of my office as a nember of the Board of Equalization and Review of Orange County, North Carolina, and that I will not allow my actions as a nether of the Board of Equalization and Review to be influenced by personal or political friendships or obligations, so help me God. f ztze..Xttc„„e<___ 411 4.411V Signature I, Moses Carey, do solemnly swear (or affirm) that I will support and maintain the Constitution and laws of the United States, and the Constitution and laws of North Carolina not inconsistent therewith, and that I will faith- fully discharge the duties of ray office as a matter of the Board of Equalization and Review of Orange County, North Carolina, and that I will not allow my actions as a member of the Board of Egualization and Review to be influenced by personal or political friendships or obligations, so help me God. Signature ORANGE. COUNTY • • i • . _ • BOARD OF COMMISSIONERS ACTION- AGENDA • • - ACTION AGENDA ITEM ABSTRACT ITEM NO..( ct MEETING DATE- April 16, 1985 Obt , suBjEcr: Bid Award: Renovations to toilet facilities at the •Northside Multipurpose Center - ' l DEPARTMENT: Purchasing & Central Serv. PUBLIC HEARING:. YES _....x_NO ATTACHMEPMS) :1)contract • INFORMATION .CONTACT:Rob kddelson .. 2)budget amendment e . : 3)liguidated damages clause PHONE.NUMBERS: HILLSBOROUGH - 732-8181 out of general conditions - HILLSBOROUG1 - 732-936T • • CHAPEL HILL - 967-9251 • MEBANE - 227-2031 . . DURHAM - 688-7337 . • PURPOSE: For the Board to consider awarding contracts for plumbing and general construction work. • . - ' . • NEED• nr.Qu: Separate proposals for plumbing and general construction work were • - solicited for renovations ta the tolilet• facilities at the Northside Multipurpose Center . The bids received were as follows : . . . General Plumbing Delta Builders-$6. 910 Industrial. Maintenance Supply-$6 ,500 Durham, N.C. Haw River, N. C . Acme Plumbing& Heating-$5;877 - . - - Durham, N.C. • . . . . IMPACT: Funds are available in the capital projects fund ($10,000) and in the Public Works budget ($4,500) to cover the costs of this project . . . , A budget amendment will be necessary to transfer funds from the - ' Public Works budget to supplement the $10,000 in the capital projects fund. ' • - - ' . RECOMMENDATIONJOAward the bids to Delta Builders and Acme Plumbing and Heating and authorize the Chair to sign the contracts -.between Orange County and the two contractors 1 and 2)Approve the attached budget amendment to transfer supplemental funds into the capital projects fund. Nisminammenowassans.--- JI Obi NORTH CAROLINA . ORANGE COUNTY Y THIS CONTRACT, made and entered into this ____ day of :, pursuant to a resolution heretofore adopted by the Board of Canrnassiotters Oran Cou li • _ . . :. � _. ge ..nt�r North C��olina, by end.. ' between a corporation with its . - . . .. •peal . ce.srt - at a df .business fri - (hereinafter called "the Company") and the County of Orange, a .body politic (hereinafter called " the County"). WITNESSETH - WHEREAS,. the County of. Orange duly advertised for bids for - and bids were received and duly opened as required by law; and . WHEREAS, after a careful consideration of the bid submitted by the Company, the Board of Commissioners of Orange County has heretofore adopted a resolution- authorizing the acceptance of such bid, and the execution, in the name of the County of Orange of a contract with the said Company covering the installation of a • NOW,. THEREFORE, in consideration of the premises and in further consideration of the mutual agreement contained herein, as well as the financial consideration hereinafter referred to, the parties hereto have contracted and agreed as follows; (1) In accordance with the County's specifications and Company's proposal, copies of which specifications and proposal are attached hereto and made• a part hereof, Canpany will furnish and install a . specifically referred to as and more particularly described in the proposal submitted by the Company or in the specifications attached hereto. . . . (2) The total contract price is ($ ). Payment shall be made on the basis of 190% of monthly costs of labor and materials, including freight or hauling on receipted bills. Each contractor shall submit a monthly invoice which itemizes the cost of labor, materials and North Carolina sales and use taxes paid on materials. Payment shall be due and payable within ten (10) days after the contractor's invoice has been certified' for payment by the engineer. The total of the monthly payments required herein shall not exceed ninety percent (90%) of the total contract price. County shall retain at least ten percent (10%) of the contract price for payment to the contractor with the final payment. The final payment shall be made to the contractor within thirty (30) -3- ' • UT‹ • days after acceptance of the completed job by the engineer. Acceptance shall occur when all work has been finally completed and each and every provision of the specifications and accompanying drawings completed to the engineer's satisfaction. (3) The specifications, and its attachments, the proposal `::=y thereon by Company, the advertisement by County,. and -the Performance Bond and the Laborers and Materials Bond on the -part _ - - -fie parry,•eepies af° which are attached hereto and made a part : ,hereof Abell. =donstatute the. contract between the parties- as though fully written herein. . - (4) " Equal Employment Opportunity: In connection with the performance of this contract, the Company agrees not to discriminate against any-employee or applicant for employment bee ause of race, • religion, color, sex or national origin. The Company agrees to take affirmative actions to insure that applicants are employed, and that employees are treated during their employment without regard to their race, religion, color, sex or national origin. . (5) Termination for.Convenience of the County. The County, by days written notice, deliverable in person or by certified or registered mail to the Company, may terminate this contract, in whole or in. part, when it is in the best interest of the County. To the extent this contract is for equipment and is so terminated, the Company shall be compensated in accordance with Part 1-8 of the - - Federal Procurement Regulations (41 CFR. 1-8), in effect on the date of this contract. To the extent that this contract is for services and labor and is so terminated, the County shall be liable only for payment in accordance with the payment provisions of this contract for services and labor rendered prior to the effective date of termination. (6) Termination for Default. (a) The County may, subject to the provisions of paragraph (c) below, by days written notice, deliverable in person or by certified or registered mail to the Company, of default to the Company, terminate the whole or any part of this contract in any one of the following circumstances: (i) If the Company fails to make delivery of the equipment or to perform the services within the time specified herein or any extension thereof; or . • ix (ii) If the Company fails to perform any of the other provisions of. this contract, or so fails to make progress as to endanger performance of this contract in accordance with its terms, and in either of these two circumstances does not cure such failure within a period of ten days (or such longer period as the County may authorize in writing) after receipt of notice from the County specifying such failure. -2- .............................. . 0b (b) In the event the County terminates this contract in whole or in part as provided in paragraph (a) of this section, the County may procure, upon such terms and in such manner as the County may deem appropriate, equipment and/or services similar to those so terminated, and the Company shall be liable to the County for any • excess costs for such similar 'equipment and/or services: Provide-d, that the Company shall continue the performance of this contract to the extent not terminated under the provisions of this section. : ' :..: . ' (e) Except with respect t o defaults of subcontractors, tl.e- ....... _ c- ;, -• Company shall rot be liable for any excess costs if the failure to perform the contract arises out of causes beyond the control and without the fault or negligence of the Company. Causes beyond the control and without the fault or, negligence of the Company are defined as those causes constituting "excusable delay" in action .(7) of this contract. If the failure to perform is caused by the default of -a subcontractor, and if such default arises out of causes beyond the control of both the Company and the subcontractor, and without the fault or negligence of either of them, the Company shall not be • liable for any excess costs for failure to perform, unless the equipment and/or services to be furnished by the subeontrator were obtainable from other sources in sufficient time to permit the Company to meet the required delivery schedule. (d) If this contract is terminated as provided in paragraph (a) of this section, the County, in addition to any other rights provided. in this section, may require the Company to transfer title and deliver to the County, in the manner and to the extent directed by the County, any material and equipment as the Company has specifically produced or specifically acquired for the performance of such part of this contract as has been terminated; and the Company shall, upon direction of the County, protect and preserve property in possession of the Company in which the County has an interest. Payment for material and equipment installed by the Company and accepted by the County shall be at the contract price. Payment for material and equipment delivered to and accepted by the County and for the protection and preservation of property shall be in an amount agreed upon by the Company and the County. - The County may withhold from amounts otherwise due the Company for such installed material and equipment such such as the County determines to be necessary to protect the County against loss because of outstanding liens or claims of former lien holders. (e) If, after notice of termination of this contract under the provisions of this section, it is determined for any reason that the Company was not in default under the provisions of this section, or that the default was excusable under the provisions of this section, the rights and obligations of the parties shall be the same as if the notice of termination had been issued pursuant to section (5) of this contract. -3- 054 • (f) • The rights and remedies of the County provi ded in this • section (6) shall not be exclusive and are in addition to any other _ rights and remedies provided by law or under this contract. (g) As used in paragraph (c) of this section (6), the term "subcontractor" includes both the singular and plural and means subcontractor(s) at any, tier. • • r . _ -- • able.-DeLsy&. Exempt wig-.reset: to defaul ts. of . • , s ubcon tractars, •the Company shall not be in default by; reason of any failure in performance of this contract in aeeordanee with 'i it • terms (including any failure by the Company to make progress in the prosecution of the work hereunder which endangers such performanoe) if such failure arises out of causes beyond the control and without the fault or negligence,of the Company. Such causes may include, but are not restricted py to, acts of God or of the public . 'enemy; sets of the United• States or the State of North Carolina; sets of the County in either its sovereign or contractual capacity; fires; floods; epidemics; quarantine restrictions; strikes; freight embargoes; and unusually severe weather, but in. every case. the. failure to perform must be beyond the control and without the fault or negligence of the Company. If the failure to perform is caused by the failure of a subcontractor to perform or make progress, and • if such failure arises out of causes beyond the control of both the Company and the subcontractor, and without the fault or negligence of either of them, the Company shall not be deemed to be in default ;r . • unless (a) the equipment, material and/or services to be furnished by the subcontractor were obtainable from other sources, ( b) the County shall have ordered the Company in writin g to procure such equipment,•material and/or services from such other sources, and (e) the Company shall have failed to comply reasonably with such order. Upon request of the Company, the County shall ascertain the facts and extent of the failure in performance of this contract and, if it shall determine that the failure to perform was occasioned by any one or more causes beyond the control of the contractor or the subcontractor when the subcontractor's failure cannot be remedied as . .herein •provided, the performance schedule shall be revised, -accordingly, subject to the rights of the County under section (5) of "this contract. The term "subcontractor," as used in this section (7), - includes both the singular and the plural and means subcontractor(s) at any tier. In all cases where delays are not excusable as herein defined and in addition to all other remedies provided by law and in this contract the Company shall be liable to the County for liquidated damages as particularly described in the bid documents which are .a part of this contract. IN WITNESS WHEREOF, the Company and the County have caused this contract to be legally executed, in duplicate each of which shall constitute an original, all as of the day and year first about -4- .„ . 4- . == ODu written, the corporate seal of each having been affixed hereto by its proper officers, all as provided by law. • CORPORATION 4irTF137C: ME ur cuEra INDIVIDUAL ATrIC3T: BY (SEAL) PAR'INERSHIP ATTEST: BY (SEAL) PARIWER ATTEST: • BY (SEAL) TRADING AS • ORANGE COUNTY • BY CHAIRMAN OF BOARD/COUNTY MANAGER This instrument has been preauditeci 'in the manner required by the Local Government & Fiscal Control stab FINANCE DIRECTOR -5- 066 ORANGE COUNTY 1984-85 PROPOSED BUDGET AND PROJECT ORDINANCE AMENDMENT The 1984-85 Budget and Project Ordinance of Orange County as adopted on June 28, 1984, and subsequently amended, is hereby amended as follows: GENERAL FUND • Before After Amendment Amendment Amendment Appropriation: Transfer to Capital Improvements Projects Fund 411,212 2,787 413,999 Source: Buildings and Grounds 733,719 2,787 730,932 CAPITAL IMPROVEMENTS PROJECTS FUND Appropriation: Northside Bathrooms 10,000 2,787 12,787 Source: Transfer from General Fund 1,069,572 2,787 1,072,359 To transfer funds appropriated for improvements at Northside. These funds were originally budgeted in the Public Works budget; however, due to nature of work, it is necessary that they be transferred to the Capital Improvements Projects Fund. iht OFFICIAL 1COPY ;,gym M INDTE S ORANGE CQJNTY BOARD ai C(I!MIssrr ERS REGDIAR M.EM= APRIL 16, 1985 The Orange County Board of Cansoissioners met in regular day. April l6,' 1985, 7:30 session on Tues- day, in the Courtroom of the Old Post Office Building $ in Chapel Hill, North Carolina: 011MISSIONERS PRESENT: Marshall Chair Don W311hoit, and CoatBni~ssioners Shirley , Moses CareY, Ben Lloyd and Norman Walker.' ATTORNEY PRESENT: Geoffrey Gledhill: STAFF SENT: County Manager Kenneth R. Thaz�son; Assistant County Managers William T. Laws and Albert T.' Kittrell, Director of Purchasing Robert Addelson, EMS Director Bobby L. Baker, Administrative Assistant and Clerk to the Board Beverly A. Blythe, Financial Analyst Donna Clayton, Planner Susan Smith, and Director of Community Development Wilbert McAdoo: Chair Willhoit announced receipt of a letter in response to a request the County made to the Department of Transportation allowing Orange County to issue permits for the erection and maintenance of outdoor advertis to the Interstate Highway.- The � signs adjacent permits will be issued in accordance with the } County's Zoning Ordinance.' The week of April 14-20 is Public Health Week and fr open house will be held on Friday from 12:00 - 2:30. Several members of the audience indicated sk items listed on the a erda. they would like to speak on fu g They were recognized at the appropriate time.' NONE: ti to Motion was made by Commissioner Marshall, seconded by Cmmissioner Carey, approve the minutes for March 6, 1985 as corrected.' VOTE: uNANINIOUS.' tr;'- 'POT'lZf.[t►4ENTS Commissioner Marshall noted that the appointment on the Social Services' Board will be made by the Social Services Board: Motion was made by Commissioner Marshall, seconded by Caamnissioner Carey, to reappoint Hilda Brody to the Hillsborough Planning Board: VOTE: UNANIMOUS: Wilbert McAdoo indicated the purpose of the Public Hearing was to receive comments from the public on the proposed FY 1985 CDBG Application for the Rencher Street area; The Staff proposal included: 1.' Acquisition - $ 98,100: 2; water and Sewer Improvements - $264,900: 3: Rehabilitation of Private-owned Dwellings - $349,230: 4. Street Improvements - $98,200.- 5: Clearance Activities - $35,000, and 6. Relocation Assistance - $31,000 Ibe project, including administration costs, will total $1,171,716.'00 and take approximately two (2) years to complete; Miss Holman spoke in support of the project noting that there are great needs in the Rencher Street area and encouraged acceptance of the appli- cation as presented by the Community Development staff; 4. 2 C:E; Jack Payne spoke in support of the project stating the project is justified because of the very poor soil and because of the small lots on which there is no room for septic tanks or wells: Miss Parker expressed a concern for the traffic and in particular the school buses at Route 57 and 86 stating a stop light is needed at this inter- section; If the road continued through it would help alleviate the congestion at this interesection and at the Route 70 and 86 intersection. McAdoo explained that because of road costs and project design that extending the road would require going through other property not in the pro- ject boundary; , Chair Willhoit referred this concern to the Planning Department for consideration in their long-range planning; Maggie Lee also expressed a concern for the traffic congestion at Highway 86 and route 70; THERE BEING NO PIIRTHERCCISIENT, THE BEANaNG WAS CLOSED: . ----11CREEMEGEBMIzMaLsrl Susan South presented for Board approval the request that limberly Road (5 1774) and Moriah Hill Road (SR 1881) be paved under the Orange County Participatory Paving Program (Project #1); The local share of the construction costs is $12,764:00 for TimberlyRead and $4,160.00 for Moriah Hill Road: Motion was made by Commissioner Marshall, seconded by Commissioner Walker to accept 'limberly and Moriah Hill Roads as a Participatory Paving Pro- gram project: vOTE: UNANIMOUS; ZA=M203:1211 )2EZMEarn Susan Seith presented for Board approval the request that Meadow Lane (SR 1195) be paved under the Orange County Participatory Paving Program (Pro- ject #2); Meadow Lane is an unpaved state-saintained road in Rollingwood Sub- division in Chapel Hill Temnstlipmhich intersects with Bethel-Hickory Grove Church Road: The local share of the construction costs is $4,880: Motion was made by Commissioner Carey, seconded by Commissioner Lloyd to accept Meadow Lane (SR 1195) as a Participatory Paving.Program Project: VOTE: UNANIMOUS: Sarum:Tran (A copy of the petition and the preliminary assessment resolution is in the permanent agenda file in the office of the Clerk to the Board.) Susan Smith presented for Board approval the petition for the Wilkins Drive PPP; TWelve of fourteen property owners or 86% of the property owners owning 18 of 22 lots signed the petition.' Motion was made by Commissioner Marshall, seconded by Connissioner Carey to accept the petition, adopt the Preliminary Assessment Resolution, and to schedule a public hearing for May 6, 1985, on the Preliminary Assessment Resolution: VOTE: UNANIMOUS: 4.Z=EmalezzganmEmEAmm (A copy of the agreement is in the permanent agenda file in the office of the Clerk to the Board;) Motion was made by Commissioner Carey, seconded by Commissioner Marshall, to approve the Software Agreement to allow other units of government to secure the software written by Orange County but not to give or resell soft- ware to anyone else: WM UNANIMOUS: 11.—_,Lmegginoungmlumacexmmaztraszurcona (A copy of the contract is in the permanent agenda file in the office of the Clerk to the Board:) Bobby Baker presented for Board approval a contract with Chatham County which allows Orange County Emergency Medical Services and South Orange • 3 Fescue Squad, Inc: to provide emergency medical services to that portion of Chatham County residents served by the Southern Bell Telephone Exchange: Pay- ment from Chatham County will be received on a ty quarterly basis and calculated on the number of calls received during the same quarter of the previous year: Motion was made by Commissioner Marshall, seconded by Ccma ssioner Lloyd to appLove the contract and forward to Chatham County for Board consider- ation; VOTE: DNIMOQS: Kenneth R. Thcxnpson made reference to the Law Engineering roof study and the priority list and indicated the repair program will take place over a two-year period: A condition of the supplemental appropriations to both school systems in December, 1984 was that the specifications include certain bidding requirements and general condition clauses to insure quality workmanship and contractor accountability.' Also, it was understood that the school systems would work toward the development of a consolidated request for proposals in an attempt to receive a lower cost.' The Orange County School System has finished its specifications and the Chapel Bill School System will have its specifications finished within the next few days; Both sets of specifications will go out for bid at the same time; Commissioner Lloyd expressed concern for severing the schools' authority stating that unless both school systems agreed on the process he was against requesting and accepting a combined bid on the project. Thompson noted that a separate contract will be awarded for each school system with a definite tine schedule for completion of the project and a sign-off before payments are made.' Commissioner Marshall noted the responsibility is clearly laid on the Board, through the General Assembly, to make funding for the schools available and particularly for funding maintenance and capital improvements; This process would see that the roofs are repaired in an economical manner which will not upset the authority of the schools; Commissioner Lloyd read from the which stated it is the County Commissioners responsibility to levy taxes to fund the schools which are under the control of their respective Boards.' The School Boards are responsible for directing and supervising the public schools fr in each unit: Chair Willhoit stated that the Board, which reviews the school budgets and determines how the money is to be spent, has not indicated that the roof contract will be approved or disapproved; There may be a savings if the projects for both school systems could be bid as one contract; There will be three (3) bids: one for each school system and one combined bid.' When the WAS are received each school will make the ultimate decision whether to accept or reject the bids; Dr: Mayer, Superintendent of Chapel Hill-Carrboro City Schools, referred to the letter sent by Kenneth Thompson: She indicated that the School Board would review that letter at their meeting on April 29, 1985, Dr.' Dan Lansford, Superintendent of Orange County Schools, expressed concern about the time frame for completion of the project: Kenneth Thompson indicated the bid advertising would be done on April 24, opening of bids on May 13, awarding contract(s) on May 20, and beginning of work on June 10; Chair Willhoit stated there is no problem in changing the contract to read "lowest responsible bidder"; Be reemphasized that there will be two contracts which will require the approval of both Boards; Ann Majestic, attorney for the Orange County School Board, indicated there may be some legal problems with a consolidated contract.' Motion was made by Commissioner Marshall, seconded by Commissioner Carey, to authorize the manager and the attorney to continue working with the school superintendents to complete the consolidated bid process; 4 After further discussion it was the understanding of the Board, Board Attorney and School Superintendents that regardless of the amount of the bids, each individual school board would make a determination on the lowest responsi- ble bidder and that each individual Board will sign and execute their own re- spective contract: VOTE: UNANIMOUS: •1'SG I •1 w;1-, I«'111r4i. !!! O!; ;r; :4 rag:rn .,v!r;4;,.10104!M (Resolution recorded in full in the Minute Book page Dr; Mayer presented a resolution requesting funds for architectural design schematics and design development for the following projects: 1; Estes Hills and Glenwood Schools Multipurpose Buildings.• 2.• Air Conditioning of Phillips and Frank Porter Graham Primary: 3: Renovation of Chapel Hill High School Media Center and cafeteria: The completed schematics will be evaluated and the design work will be scheduled accordingly: Dr: Mayer indicated a number of firms will be inter- viewed and the lowest responsible bidder will be selected. She stated that $48,452 is the highest possible cost: Motion was made by Commissioner Marshall, seconded by Commissioner Carey, that an allocation of $48,452 be made to the Chapel Hill-Carrboro School System for architectural schematic design phase with funding to be provided from the School Sales Tax Reserve Fund.' VOTE: UNANIMOUS.' (Corrected copy of the Charge is in the perm- anent agenda file:) There was a consensus not to restrict the size of the study commission, and to incorporate the following changes into the "Charge" for the Comnission: (1) I "C" Community Growth - include the wording "population changed by geographical area including township delineation.'" (2) II "B" - course offerings - haw they might be made consistent when it is desirable: (3) "H" Findings - potential savings and/or the potential increase in service due to sharing of programs: (4) Organization 1 - system as economical as possible. (5) Finance - Findings - optimum size and growth patterns: Commissioner Marshall emphasized the importance of completing the study by December 15.' i Sheriff Pendergrass r S g sported the Department of Human Resources inspected the jail and found it in compliance with only two items that need attention: He reported that the National Sheriffs Association has been requested to make a study of the jail in an effort to receive accreditation which will enable the County to receive a better insurance rate: Motion was made by Commission Carey, seconded by Commissioner Marshall, to award the bids to Delta Builders and Acme Plumbing and Heating, to authorize the Chair to sign the contracts between Orange County and the two contractors, and to approve the budget amenioont as stated below: 6tmteacCu r>1l�a.s Appropriation - Transfer to Capital Improvements $ 2,787.•00 Projects Fund Source - buildings and Grounds $ 2,787.'00 Appropriation - Northside Bathrooms $ 2,787.•00 Source - Transfer from General Fund $ 2,787.'00 VOTE: UNANIMOUS: 5 Kenneth Thompson stated that the Hillsborough Timm Board requested the County look at the potential for additional storage at Lake Orange. He outlined the water needs stating there is an insufficient supply of water during a drought period; Storage could be increased to 3:1 million gallons a day and still be in compliance with the Dam Safety Act: The County owns the land to the 615 elevation: Lake Orange Corporation owns the land from 615-620: In order to have additional storage the County would need to purchase approximately 51 acres; Coimnissioner Marshall referred to the !Need Statement" on the agenda abstract; She made reference to the projected usage from the McAdams' report which has not been approved by the Board or the Planning Board and has not been accepted as the work has been recognized as faulty in many ways; Rationale on future projects should not include information from either of the two reports; Kenneth Thompson indicated that while the informatiorkwas derived from the McAdams report, the Division of water Resources for the County shows the County is in serious condition with regard to a shortage of water; Wayne Tilly, representing a group of 26 owners of the Harold Walker property adjoining Lake Orange, indicated that some of the individual deeds state "the owner owns all of his/her lot to 615 contour line adjoining property of Lake Orange"; some of the other deeds state that the owner owns part of lot above 620 contour together with permanent and perpetual right to ingress, digress or regress over, above and through said lot between 615 and 620 foot contour; Six-hundred twenty is referred to as the maximum flood easement con- tour; He stated the group was not informed of the County's plan to raise the lake and has no knowledge as to the impact of the damage to their property, use of their property, etc; The group voiced opposition to the project until such time as their concerns are heard and answered. Kenneth Thompson questioned the 615 versus 620 elevation; Geoff Gledhill indicated that the original plan was for Lake Orange Corporation to maintain ownership from 615 to 620 feet; Mr; Eisenhower, homeowner on Lake Orange, stated that with the flooding of the current easement, another easement would be necessary in order to maintain the 5-feet flood level which would require a new environmental impact study; Mr; Tilly indicated that the flood easement states it may be used for temporary flooding only; If the lake was raised and additional easements were necessary to 620 feet, this would destroy the value of the lots and additional problems would be created; Kenneth Thompson pointed out on a map the three (3) properties that would be affected by the raising of the lake; Chair Willhoit stated the project may be more extensive than originally anticipated and perhaps the County should explore the possibility of adding one foot. Commissioner Marshall stated the people in the area need to be con- tacted and all questions answered; Commissioner Carey questioned the costs and suggested tabling the item until decisions could be made on funding sources and the impact on the property is known; There was a consensus to explore the cost for adding one foot which would not require any additional easements and to inquire if the Town of Hills- borough plans to fund a feasibility study; Mr; Tilly noted the group understands that Lake Orange may be raised one foot and are not opposed: 1:14- 2121Ce1M21: 11WE743Mar-2MMotionwasebrnadCommissionerwalker, secoirled by Commissioner Marshall, to authorize the Chair to request $45,460 of State discretionary funds from the Orange County Legislative Delegation to be used for park development phase I in the Northern Fairview Community Development Project; VOTE: umulnous; 6 ,V.„---10.1hulerlvtlize4o (Complete narratives are in the permanent agenda file.') Kenneth Thompson stated there are two bills currently before the legislature which may be of local interest: 1: seeks legislative authority for the orthophoto method to be recognized as a valid survey means to establish the boundary description for the Orange/Chatham county line, and 2. proposes to tax the value of property transferred through sale: . J !it !J ,Jt. " " f• hi Conmissioner Marshall asked the Board to consider setting a policy on the use of Section 8 Surpluses, to discuss and consider other actions to be taken or resources to be tapped, and to address minimum housing rehabilitation for Orange County housing. There was a consensus of the Board to set rehabilitation as the to priority for use of the Section 8 Surplus funds with each project submitted to the Board for approval: Motion was made by Commissioner Carey, seconded by ComAssioner Lloyd, to approve the recommendation as follows: 1.' All surplus funds from the Section 8 program be used for com- munity rehabilitation or community development purposes with the highest priority being to bring Orange County homes up to minimum housing standards; 2: The Housing and Community Development Department design and propose to the Board of Commissioners a plan by which houses would be identified, grants sought for and awarded, work be awarded, and oversight maintained; and. The Department of Housing and Commity Development identify and evaluate other programs, other than Community Developnent, that might be tapped to improve the substandard housing stock in Orange County including water and waste water problems such as: (a) other BUD programs, (b) FmH programs, and (c) SE Rural Community Assistance Project (aOCCA-Lead Agency in NC — Virginia Water Project -- Reference letter from Gloria Williams, 19 March, 1985).• VOTE: UNANIMOUS.' =221Enamparnmeminmrm (See Permanent Agenda File for sketches and individual cost estimates.) Motion was made by Commissioner Lloyd, seconded by Commissioner Carey, to approve the plans and cost estimate of $27,980.00 as presented by William To TAWS.' vOTE: UNANIMOUS: livomm.owokwatkotstov,toihotacktobsiviNvornott.ngoormoro•ik.42,J: (A cow of the contract is in the permanent agenda file in the office of the Clerk to the Board;) Motion was made by Commissioner Marshall, seconded by Commissioner Carey, to approve the continuation of the attorney contract to provide consultation, legal advice and representation for the Child Support Office: VOTE: UNANIMOUS; Motion was made by Commissioner Lloyd, seconded by Commissioner Carey, to approve the fireworks display in Kenan Stadium on July 4, 1985 subject to the approval of the Chapel Hill Town Manager: VOTE: UNMNIMCCIS: 12 ==Datolzom Motion was made by Ccondssioner Marshall, seconded by Comnissioner Lloyd, to amend the 1984-85 budget Ordinance by the proposed budget amendment as follows: Appropriation - Health-Family Planning $5,000.00 r ; 0y Source - Health-Family Planning 7 VOTE: UNANIMOUS; $5,OUO.flO L"" i (Signed oaths are in the permanent agenda file:) Beverly Blythe gave the oath to the Board of Equalization and Review: z . Hermit Lloyd reported no r epeals had discussion is the landfill areahad been received: The only item Anannamm Chair Willhoit adjourned the meeting. The next meeting Monday, May 6, 1985 at 7:30 c will rtld se on p.m: in the Commissioners' Roan in the Courthouse in Hillsborough, North Carolina.- Don Willhoit, Chair Beverly A. Blythe, Clerk *a,A, rd t5<j 1w, '� j JOB TRAINING PARTNERSHIP ACT CONCURRENCE SHEET We affirm that the Private Industry Council (Plc) and the chief elected official in the Service Delivery Area (SDA) known as Central Pipdmowt_ have reviewed, approved, and are Jointly submitting the following elements of the Job Training Plan required by Section 103 of the Job Training Partnership Act: Master Plan (MP) Initial Submission; Date Corrected Submission; Date (if required) Modification; No. ; Date (*Revised Page(s)) • Program Plan (PP) Title(s); Program Year (PY) • Initial Submission; Date Corrected Submission; Date (if required) X Modification; No. 1 ; Date (*Revised Page(s)) PRIVATE INDUSTRY COUNCIL DURHAM COUNTY NAME: Barney H. West NAME: William V. Bell TITLE: Chairman TITLE: Chairman, kard ofi‘on, issioners SIGNATURE: SIGNATURE: jiterbr DATE: DATE: ORANGE COUNTY CITY OF DURHAM NAME: Donald Wilhoit NAME: Orville W. Powell TITLE: Chairma( Board of o oiss oners TITLE : City Manager SIGNATURE: , MIRWIlar SIGNATURE: DATE: DATE: