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HomeMy WebLinkAboutAgenda - 03-19-1985 001 ORANGE cors■.rri BOARD OF CONISSIONERS Action lksaericla Item Pb. Q.1 ACTION .A.Galak .ert24. ABSTRACT MEET= DATE March 19, 1985 Subject: MINUTES Department: Board of Commissioners ! Public Hearing: yes y no 1 Attachment(s) : Irformatiori Contact: Beverly A. Blythe UNDER SEPARATE COVER Phone Number: 732-8181, 988-4501, ext. 505 PURPOSE: To correct and/or approve the minutes as submitted for consideration: December 18, 1984 - Public Hearing on Sedgewood February 19, 1985 - Regular Board Meeting February 25, 1985 - Joint Public Hearing -• NEED: Approval so the minutes may be entered into the official minute book in the Clerk's office. RECOMMENDATION: As the Board decides. - • ORANE COUNTY 002 BOARD OF COMISSIONERS Action isenda. • It NO Acmaxt riGaNDA =4 ABSTRACT NEDETINIG DATE March 19, 1985 • Subject: APPOINMENTS - Departi-rent: BOARD OF COMMISSIONERS j Public Hearing: yes x"; no 1 • .J Attacbraerit(s) : ..4 T .g.1.44.oxmaytion Contact: Beverly A. Blythe • UNDER SEPARATE COVER Phone Number: 732-8181, 968-401 ext. 505 PuRpcs8: to maintain membership at effective levels on Commissioners' appointed Boards. • • NEED: The following vacancies are announced together with the indication of the status of securing candidates for possible appointment consideration. All vacancies have been duly advertised. - COMMISSION FOR 'WOMEN - 3 vacancies. - Resumes have been received. • A-6 - INDUSTRIAL DEVELOPMENT REVENUE BOND AUTHORITY - 4 vacancies; no resumes have been received. A-13 - RECREATION ADVISORY COMMITTEE - 4 vacancies; 2 resumes are on file. A-14 - SECONDARY ROAD IMPROVEMENT ADVISORY COMMITTEE - 1 vacancy. No resumes have been received. B-11 - SOLID WASTE TASK FORCE - no new resumes have been received. C-8 - ORANGE COUNTY PLANNING BOARD - 2 vacancies; 10 resumes are on file. IMPACT: To maintain 100% membership on Commissioners' appointed Boards and Commissions. RECOMMENDATION: As the Board decides. • _ . A . • ORANGE COUNTY BOARD'OF COMMISSIONERS , ACTION AGENDA . .. ACTION AGENDA ITEM ABSTRACT ITEM NO.-4E1_ MEETING DATE MARCh 19, 1985 . . ' • otm • SUBJECT: PD-I-85 OAKWOOD ESTATES (CHUCK SNEED) - • ' . . . • DEPART PUBLIC HEARING: X YES NO MENT: PLANNING . . P . . . ATTACHMENT(S) : INFORMATION CONTACT: SUSAN SMITH - . . . (Presented along with the March 12, . - 1985 Public Hearing.Agenda.) PHONE NUMBERS: HILLSBOROUGH - 732-8181 - HILLSBOROUGH- - 732-9361 • . . - • . CHAPEL HILL - 967-9251 • MEBANE - 227-2031 . DURHAM - 688-7331 . • - ' PURPOSE: To receive- public comment on'a proposed Planned Development/Special Use Permit application. - • NEED: This Public hearing is to be continued from the March 12 meeting in order to receiV e .ert o•Lnion on' sro.ert value impact, Chuck Snee0 has requested a Planned Development-Housing (PD-H) designation for 34.7 acres of land from a 40.0 acre tract located west of SR 1450 Craig Road in Eno Township. The purpose of this request Ls to permit construction of a 32-unit mobile home park. . . The property in question' is known as Lot 24A of Tax Map 16 in Eno Township. . The property is partially located within Lebanon Township in Durham County. 5.3 acres of the 40.0 acre tract is within Durham County. The applicant. . is requesting approval of those units wholly within Orange County. A ' shbsequent request will be made to Durham County for the remaining units. The property is located within an Agricultural-Residential area as designa- ted on the Orange County Land Use Plan. ,. That designation permits single- • family residential housing. The present zoning classification of the property is Agricultural-Residential (A-R) . The requested designation . is PD-H-A-R. Certain development standards must be met and a Special • Use Permit must be obtained for the development to proceed. . - - • - - , IMPACT: Approval of the request would allow a 32-unit mobile home park to be i constructed on the site. - DOT has recommended a single entrance and 10' x 70' Tight. triangles with 50' I tapers. Durham County and Orange County Recreation Advisory Board comments, if available, will be submitted at public hearing ' ' . • • - RECOMMENDATION(S) : That the Planning Board recommends approval of the request . subject to the following conditions: • (SEE ATTACHED) • - _ • • • That the Board of Commissioners adjourn the public hearing to • March 19, 1985 to receive the Planning Board's recommendation. . . • 004 • • RECOMMENDATIONS , . Article 8.2.2 states that where a preponderance of evidence indicates compliance with the general standards, specific rules joverning•the specific use, and that the use complies with all required regulations and standards, the application must be approved unless it is found, in some specific manner, that: - • 1 . The use will not promote the public health, safety and general welfare:.' if located where proposed and developed and operated according to the plan as submitted; 2. The use will not maintain or enhance the value of contiguous property; 3. The use is not in compliance with the general plans for the physical development of the county as embodied in these regu- lations or in the Comprehensive Plan, or portion thereof, adopted by the Orange County Board of Commissioners. • The burden of proving one or more of the above findings is on those opposing the application. The proof must also be in the form of j competent material and substantial evidence. • No information has been received which would establish grounds for _ making one or more of the above findings. The Planning Staff has reviewed the application, the site plan and all supporting documentation and has found that the applicant • does, comply with the general standards, specific rules, and required regulations. Staff recommends approval of the request. ! • The Planning Staff does, however, recommend the attachment of conditions to any.approval which are specified_in the abstract and which are Las follows: - - • • . i 005 RECOMMENDED CONDITIONS OF APPROVAL; 1. The grantee of this Special Use Permit shall post with Orange County, in a form acceptable to the County Attorney, a bond or letter of credit in an amount equal to the cost of all improvements plus 10%. The amount shall be determined on the basis of fully executed construc- tion contracts or certification by a registered engineer employed by the grantee of this. Special Use Permit. Security for construction - of the improvements in this project may follow phasing in the project. Specifically, as improvements are completed in each phase that phase and a corresponding amount of money may be released from thessecuri ty_ instruments or the security instruments may be renegotiated based on the "yet to do" portion of the improvements. 2. Security shall be provided for the grading, paving and stabilization of all cleared areas, streets and other vehicular traveiways; side- walks and other pedestrian walkways; erection of street signs; utility installation and hookups and "tot lot"; landscaping and mulching around all mobile home units.. 3. All necessary easements to permit utility (electricity, telephone and cable television by any cable television provider franchised by Orange County to serve this development) , installation, servicing and ..hook-ups to the development and to each unit within the development shall be provided at no cost to the utility provider. 4. Roads, parking areas, walkways, street s i gns,uti 1 i ties, recreation facilities and sites, landscaping and mulching around units shall" be maintained as constructed. All such improvements and facilities shall further be maintained and operated in a safe manner. 5. The grantee shall promulgate rules and regulations governing tenancy in the development which shall restrict accumulation of trash and _ .• rubbish outside of the mobile home units, shall restrict storage of goods outside of mobile homes and which shall further prohibit the storage of junked or unregistered motor vehicles. The grantee shall file with the Orange County Planning Department a copy of the rules and regulations promulgated under this condition and maintain an up-to-date copy of the rules and regulations in the Orange County Planning Department. • • 006 6. All roads Wi thin the mobile home park shall be hard surfaced with both entranceways designed according to Department of Transportation recommended road connection standards. 7. All roads within the mobile home park shall be named and the names not * . duplicate any other names within Orange County. Road name signs constructed to Orange County standards shall be erected at all intersections. 8. Removal of snow and ice from the roads in the development and the sidewalks within the development shall be the responsibility of the grantee. Such removal shall be completed promptly. 9. There shall be at least two (2) parking spaces per mobile home unit in the development. , 10. Cluster mailboxes shall be provided close to each entrance, but far enough into the development to prevent traffic problems on Craig Road. A pulloff shall be provided and the mailboxes set back off the main entrance roads. The entrance roads and pull -offs shall be of . sufficient width to allow three or four cars to stop and get mail while others continue to pass. The mailboxes shall not be located in a place that would require cars to cross traffic, make unnatural turns or go against the flow of traffic. Cluster mailboxes shall be located outside of sight .triangles for entranceways. 11. Prior to the initiation of construction activity, the Orange County Health Department final approval of the well and septic systems must be obtained. 12. 100' rad i:us easements for each we l l site must be designated on the - site plan and the wells installed prior to issuance of any building permits, No residential unit may be located within the well easement. 13. The recereation areas shall be constructed as provided in the application • and submitted site plan. The recreational facilities shall include an improved tot lot designed as recommended by the Orange County Recrea- tion Department. . - i The pedestrian paths serving the individual units and the recreation areas shall be a minimum of 5' wide and be composed of surface materials recommended by the Orange County Recreation Department. The pedestrian paths shall be extended around the westernmost units to the recreation area and a pedestrian crossing provided to the north of the proposed recreation parking area. The recreation parking area shall be designed as an interior parking area wi th a single driveway access off main road. 14. That all signs be erected in compliance with Article 9 Signs following issuance of a building permit and prior to the issuance of a Certificate • of Occupancy for any unit. No sign may.be erected within the sigh t triangles for the entranceways to the development. 15. That the applicant satisfy all the standards for landscaping and screening provided in Article 12. , • i ' 16. Grading on the site shall be kept to a minimum. In lieu of planted landscaping, existing vegetation shall be maintained between units. 17. All plans for drainage, soil erosion and sedimentation control shall be reviewed and approved by the Orange County Sedimentation and Erosion Control Division prior to the ini:ttation of any construction . activity. In addition, Orange County shall inspect the installation of control devices and the on-going work for the total project. The project shall at all times meet the requirements of the Orange County Soil Erosion and Sedimentation Control Ordinance. • 18. Drainage easement shall be shown in a continuous manner and extended 30' into Lot #5. No structure may be located within the drainage easement. 19. The project must remain in unitary ownership and no lots can be sold to individuals. 20. A unit numbering system and corresponding unit location may shall be filed with the Planning Department prior to the issuance of any building permit. This system shall be used in obtaining and issuing any building permit. Any change in the unit numbering system must be filed with the Orange County Planning Department. • 21. A final boudary survey of the Planned Development and improvements shall • be recorded by the developer prior to issuance of a Certificate of Occur pancy. 22. The final site plan and narrative of the project incorporating all changes, deletions and additions through the final approval of the project are incorporated herein and made a part of this Planned Development Special Use Permit. A copy of the final site plan and narrative shall be on file with the Orange County Planning Department. Grading and building permits , upon application, shall be issued after approval and recordation-of the Special Use Permit. 23. The development shall be built and operated according to the site Om and written narrative supplied by the developer and in compl Lance with the above conditions. • . • • ORANGE COUNTY PLANNING DEPARTRENT EILLSBOROUGii NORTE( CAIrAGINA 27278• ,4:1111%. 6 P.11 • ...;t4 .0 0,4t, 0.0.3 • MEMORANDUM TO: COUNTY MANAGER - FROM: PLANNING DIRECTOR DATE: MARCH 19, 1985 SUBJECT: OAKWOOD ESTATES - CONTINUATION OF PUBLIC HEARING Planning Staff received the attached letter from Chuck Sneed, applicant requesting approval of the above mentioned mobile home park. Mr. Sneed has asked that the public hearing be continued as he is undecided at this time as to whether or not to seek approval of the request. Mr. Sneed's representative, Phil Post, has been contacted and indicated that the request should be mntinued until April 16, 1985. I have spoken to .Ch5irMan- Willhoit and informed him of the request for continuance. I have notified the Planning Board of the continuance so that its members will not have to attend. Staff is also contacting interested- , property owners in the area to notify- them of the continuance. Should you have further questions, let me know. Marvin Collins, Planning Director • • PHILIP POST ASSOCIATE ir0 5-1; 435 .1E) ENGINEERS/PLANNERS/SURVEYOFIS - • • 18 March 1985 Ms. Susan Smith • Orange Co. Planning Dept. • 106 E. Margaret Lane • Hillsborough, N.C. 27278 • Re: Sneed Trailer Park Dear Susan: We respectfully request the postponement of the continuation of the • Public Hearing an the above captioned project. The applicant is undecided at the present time for the continuation of the Special Use Permit Applica- tion. When final decision has been made we will request either reinstatement or cancellation of the Special Use Permit. Sincerely, Chuck Sneed Applicant PNP/pds (919)929-1173 a 100 EASTOWNE DRIVE ra POST OFFICE BOX 2134'3 CHAPEL HILL,NORTH CAROLINA 27514 -* - ORANGE COUNTY • BOARD OF COMMISSIONERS ACTION AG940 ACTION AGENDA ITEM ABSTRACT ITEM NO.F I MEETING DATE March 19, 1985 . SUBJECT: Board of Equalization and Review • . DEPARTMENT: . HEARING: YES 7...NO Tax SUperv- sor - ATTACHMENT(S): INFORMATION .CONTACT: Kermit Lloyd . PHONE NUMBERS: HILLSBOROUGH - 732-8181 HILLSBOROUGH - 732-9361 CHAPEL HILL - 967-9251 MEBANE - 227-2031. DURHAM - 688-7331 ' • PURPOSE: Set a time and place for tha first meeting of the 1985 Board of - Equalization and Review so that the Meeting may be advertised ten days prior to that meeting. • " • • NEED: _ The Board of Equalization and Review must hold • first meeting no earlier than the first Monday in April and no later than the first Monday in May". The Board shall complete its duties on or before the third Monday following its first meeting (G5.105-322) • • • . " • • IMPACT: • At this time there are no appeals filed to be heard by the Board of Equalization and Review. • • • RECOMMENDATION(S): The Board hold its first meeting at the end of the Regular Commissioners meeting on April 16, 1985 and adjourn at the Regular Commis- sioners meeting on May 6, 1985. . ORANGE COUNTY 0 b ROAM OF COMMISSIONERS ACTION AGENDA ACTION AGENDA ITEM ABSTRACT ITEM NO Fli) • MEETING DATE March 19, 1985 SUBJECT: Right-of-Way agreement for Dixie Avenue in Northern Fairview Community Development Area. DEPARTMENT: Housing/Community Development! PUBLIC HEARING: YES X NO ATTACHMENT(S) : INFORMATION CONTACT: Wilbert McAdoo Right of Way Agreement PHONE NUMBERS: HILLSBOROUGH - 73278181-- Resolution HILLSBOROUGH - 732-9361 Map CHAPEL HILL - 967-9251 MEBANE - 227-2031 , [. DURHAM - 688-7331 PURPOSE: To consider executing a right-of-way agreement for Dixie Avenue. NEED: -this-sixty foot right-of-way agreement must be executed before_ Dixie Avenue can be added to the North Carolina Department of Transportation (NCDOT) Highway System. The road did not exist prior to the Northern Fairview Project. • IMPACT: Execution of the right- of-way agreement will allow Dixie Avenue to be a part of the N.C. DOT Highway System and be maintained by N.C. DOT. • RECOMMENDATION(S): Adopt Resolution authorizing execution of Dixie Avenue Right-vf-Way Agreement. • • ' - - ....*,, -,,■" LI 0 4- --.. ....;.- ' • RESOLUTION OF THE ORANGE COUNTY BOARD OF COMMISSIONERS AUTHORIZING THE EXECUTION OF A RIGHT OF WAY FOR DIXIE AVENUE,. • 1 . IT IS HEREBY RESOLVED: • • " . • . . • TEAT, the Orange County Board of Commissioners authorized the execution of a Right of Way Agreement for Dixie Avenue, located in the Northern Fairview Community Development Area. . . .. . THAT, a tight of way agreement will be executed granting the North.Carolina Department of Transportation, the right of way for Dixie Avenue. I Hereby certify that the above resolution is a true and correct copy of the resolution adopted at a meeting of the Oranse County Board of Commissioners on the /9,-,e day of / ...1...c... , , 19 j7.5- Ir • Beverly A/Blythe, Clc. ..L. \ / • A . Orange County Board of Commissioners 14/ _ ...-,'".‘ ■ 4!):::1 " tk\.. - - RIGHT OF WAY AGREEMENT STATE OF NORTH CAROLINA COUNTY OF Orange TOWNSHIP OF Hillsborough Dixie Avenue Local Name of Road County of Orange the undersigned owners of that certain property described in Deed Book 386 at Page 635 and Deed Book 500, Page 507; Deed Book 386, Page 637; Deed Book 500, Page 505; Deed Book 386, Page 639; Deed Book 386, Page 641; Deed Book 386, Page 643; Deed Book 386, Page 645; Deed Book 386, Page 647; Deed Book 386, Page 649; Deed Book 386, Page 651; Deed Book 386, Page 653; and Deed Book 500, Page 509 in the Register of Deeds office of Orange County, and bounded by recognizing the benefits to said property by reason of the Department of Transportation assuming responsibility for the maintenance of the above-described road, hereby grants to the Department of Transportation, the right of way for said proposed road and releases the Department from all claims for damages by reason of said right of way across the lands t' of the undersigned and the past and future use thereof by the Department, its successors and assigns for all purposes for which the Department is authorized by law to subject said right of way; said right of way being the width indicated and across said property as follows: 60 ft. in width measured 30 ft. on each side of the center line of said -- proposed road, and such additional widths as might be necessary to provide for cut and fill slopes and drainage of road. • It is understood and agreed that the center line of the 60 ft. right of way 0 hereinabove described has been staked out upon the ground and is shown upon plans for the project in the office of the Department of Transportation in Raleigh. It is further W v agreed that the property owners will erect no fencing nor engage in cultivation upon the right of way-described herein. This agreement also Includes additional right of way at intersection located at approxi- mate Survey Station 0 + 00, described as follows: Beginning at the intersection of the r; center line of Harper Street (Secondary Road 1395) with the center line of Dixie Avenue, measure 90 feet along the center line of Harper Street (Secondary Road 1395) in both a northerly and southerly direction, setting Points A and C. Beginning again at said , intersection, measure 90 feet easterly along the center line of Dixie Avenue, setting Point B. The additional right of way comprises the triangle formed by connecting Points A, B and C with straight lines. `- This agreement further includes additional right of way at intersection located at approxi- mate Survey Station•7 + 76.15, described as follows: Beginning at the intersection of the center line of Dixie Avenue with the center line of Old Cedar Grove Road, measure 80 feet along center line of Dixie Avenue in a westerly direction, setting Point A. Beginning R again at said intersection, measure 105 feet southerly along center line of Old Cedar g Grove Road, setting Point B. The additional right of way comprises the triangle bounded a by the two roads and a straight line from A to B. (For addition to system where map is in Raleigh) Revised July 1977 ' ~ COUNTY OF Orange Dixie Avenue Local Name of Road • There are no conditions to this agreement not expressed herein. The under- signed hereby covenant and warrant that they are the sole owners of said property; that they solely have the right to grant this right of way, and that they will forever warrant and defend the title to the same against the lawful claims of all persons whomsoever. the dIN WITNES WHEREOF, we have hereunto set our hands and affixed our seals this y K ' 19 St"* COUNTY OF ORANGE By: �'WLNAJ (SEAL) Chairman, Orange County Attest: Board of Commissionerc (SEAL) .. (sEaL) Clerk;to' t -orange-Cbun (SEAL) Board of Commissioners - NORTH CAROLINA,. Orange County. (SEAL) �Q '� -\' '. ' (SEAL)•I, 1 �ty i .'JLPko , Notary. Public in and for said County - '•and'Staie, do herebyJcertify-that Beverly Blythe, Clerk to (SEAL) the Orange-Ccdty Soard'of•'Commis'sioners, personally came (SEAL) before me this day and. acknowledged that she• is the Clerk to the' Orange County Board of DRAWN FOR DEPARTMENT OF TRANSPORTATION Commig'sioners-and thA.-t by authority duly given BY: and as the act of the said Board, the foregoing instrument was signed in its name --, \a; n, sealed with its corporate'seal,7. — -- --- . herself as-its.:Clerk. _ : Witnes- v r han• and official e- , ARRhe da y of '.J1 /, 1985. ,o PUBLIC f My co salon expires: �1 • # "/ (For addition to system where map is in Raleigh) Page 2 Revised July 1977 Dixie Avenue 'COUNTY OF n9e Local Name of Road • qI • • • There are no conditions to this agreement not expressed herein. The under- signed hereby covenant and warrant that they are the sole owners of said property; that they solely have the right to grant this right of way, and that they will forever warrant : and defend the title to the same against the lawful claims of all persons whomsoever. IN WITNESS WHEREOF, we have hereunto set our hands and\affixed our seals this the day of + 19 STATE OF NORTH CAROLINA, County /l ,�. (/�I�� � (SEAL) The foregoing certificate(s) of (SEAL) (SEAL) (SEAL) is (are) certified to be correct. (SEAL) This instrument was presented for registra- (SEAL) tion this day and hour and.duly recorded in • the office of the Register of Deeds of (SEAL) County, N.C., in Book Page (SEAL) . This day of A.D. 19 at o'clock M. DRAWN FOR DEPARTMENT OF TRANSPORTATION BY: Register of Deeds Recorded and verified: j (For addition to system where map is in Raleigh) • Page 2 Revised July 1977 • i 1 1 I • 1 Z1 I 0 t • 1 I I ---' 1 \ 1 D Txm AvENUE LANE, r1LL. 1 1 / 1 I 1 j R/0014. i Y AVE. l I / se I et / •11 lilt. ti- 1. I NObE/IONT 4VE {I I ORANGE .1 1 COUNTY I 1 PROPERTY 4+ NAItM . ` 1 . '4C (1373 ti w I _ N m. X~ . 4� t• 1. • a • 4, ST. 113301 I O / 1 DALE I • - ��J�o LAMN R0. I11331/ 1 +5801 { �6 9� c� ry i o • 1 1 1 • Jo J \ t ........1'174"""1,7'6.......1 / d1 '/ / .r I . - • V. S... ro • • ■ . 7/ \ ; ■ . . - ORIP3GE CD15 TT•ESJRTNEP?9 FA9IIYIE ! REDEVELOP 1E65T Pitc5 -- 12al . PROD( DI 111NA BOUNDARY 1111? - _- i • PROJECT BOUNDARY LINE Shaded area indicates Dixie Avenue • • . • •..,. .. . . ,., COUNTY COMMISSIONERS , los EAST MARGARET LANE :-: HILLSBOROUGH, N. C- 27278• mosEts cazsr k LUMP May 6, 1985 • SHIRLEY E.MARSHALL ' NORMAN WALSER LION WILLBOrr . .• .-. .:' ...- . R. H. Broome, III ,.". Division Right of Way Agent • • State of North Carolina .-, .,•..= - Department of Transportation • P.O. Box 9278 Greensboro, NC 27429-0278 ' . • Dear Mr. Broome: •_. - • Attached per your reqU t are the signed agreements for k the addition of Dixie Avenue.t: o the Highway System. Also, .:.;.t. attached is a certified copyiuf omm on a resolution hye Board of .Ab ..v.:..i..4.:0NE. - - County Commissioners slioiT , -•-.., •,..„ i0i, kl, --*Yii.A;s::-..,,,JF?„, If:a y1••,,. d•,dii,On.E rW=-., o,,ija.-..n...,a :st ziartt--s---n-e-•e•-••,•-2.de•.-.:d!(..;1..-..-,4...77.40ab e• do not . : z n1.4-..x.- Tiiy tv. 16f..-71.--,7.-.2.7---5;ii--7:&:::::...-i,:: . ar,w4—= -.. ex/- e:Ja.,..!V- tit 1-A-1 'ai. -Y.1."1,;:ft;i4...i:;6;,-, --4-‘,,..1 ---' r...,:t."'; ' ;'-'2.115.:::.,,:4:-.-.....ZO*54t1 . . ,r,_."-- •.,i1P.r. • t,'1';',:6 IA " - 1.....__--, -- :::*".;;;;;:-.--.7•:1*'. ,Apf:41v. ,-..iiii,:vive---.7;;- ---,•:;:vr-,..:93.nqpre_Ly.p---....... ..;;;;-:,::-,f::;.!,..:tr,r, 1 -q. i.4;119-.0.4:::',6 -11';',1:. ;7.:::.::1 Er,.IF,.*.-1 ":-.,_ ....Z.",-.:':i I,-.4a1:i'•Ii"3'. . .4,4 ,:til-,-1.- "s■il.:1;•g;Ify C.•''Ls::...ii .7:•ri 1...:1-...11i i440 ,,,,,N.> .:41 it,p4,;;;;.E.A.,12--:_•••• • ii.•••••4-..__ _, C4. .f,r...,-.•:•:''•'•'''',-1:: 4.1*.q.'....,.. • if,rd a7.114:.:3--fr -----7744--- ----4----- --:T.;=..-;- -*4-Zt-t------- Mrs. Beverly A. Blythe • Clerk /bab File • „L. 1. .04,4 • "7,AV STATE OF NORTH CAROLINA DEPARTMENT OF TRANSPORTATION JAMES B.HUNT,JR. GOVERNOR O. Box 9278 DIVISION OF HIGHWAYS P. WILLIAM R.ROBERSON,JR. Greensboro, N. C. 27429-0278 SECRETARY February 15, 1985 STATE PROJECT: 6.502161 COUNTY: - Orange DESCRIPTION: Dixie Avenue Mr. Albert Kittrell Orange County Housing and Community Development Hillsborough, North Carolina 27278 Dear Mr. Kittrell : I am enclosing agreement for addition to Highway System of Dixie Avenue. Please have the agreements executed by the County of Orange. The county seal must be put on the agreements. Please return the original and one copy to us for further handling. The third copy is for your files. Notary forms must be completed also. We will need a certified copy of a resolution by the Board of County Commissioners authorizing the execution of the agreement. If further information is desired, please advise. • Very truly yours, R. H. Broome, III DIVISION RIGHT OF WAY AGENT RHB:lh Attachments • 064 ORANGE COM! BOARD OF COMMISSIONERS Action Agenda ACTION AGENDA ITEM ABSTRACT Item No. Flt Meeting Date: MARCH 19, 1985 SUBJECT: HOUSING REHABILITATION CCNTRACT AWARDS DEPARTMENT: HOUSING/COMMUNITY DEVELOPMER PUBLIC HEARING: Yes ...X,No r ATTACHMENT(S): INFORMATION CONTACT: GLENN MIS RESULTS OF BID OPEN= TELEPHONE NUMBER: Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE: To consider awarding four housing rehabilitation contracts for the Councilville Community Development Area. NEED: Low bidders from sealed bids received and opened on March 11, 1985 are as follows: Dwelling Unit # Contractor Bid Amount. 3 Gates Construction Co. $2,995.00 9 Gates Construction Co. $3,825.00 12 Samuel English Contractor $5,955.00 27 Samuel English Contractor $1,581.00 IMPACT: Award of Contracts to the lowest bidders would be consistent with present housing rehabilitation bid procedures. The Housing/Community Development Department has awarded eleven housing rehabilitation contracts with eight units remaining to be awarded in the Councilville Community Development Area. RECCVIMENDATION: Approve award of contracts to the low bidders. • 06L RESULTS GI; BID OPEN:!:G John Mitchell, Jr. APPLICATION NUMBER 3 D.U. #3 Councilville COST ESTIMATE: $3,370 00 71PCENTASE OF BID OVER UNDER 11-13% COST ESTIMATE CHECK C1NE: JOB BID JOB NEGOTIATED I j CC:VANY BID AMOUNT 1. Samuel English Contractor $1,280.,00 2. Morrow Construction Company '149gC. 00 -- 3. Gates Construction Company 2,q95 00 4. Bids opened by Robert Wilson • -- Tire of Bid Opening: 3:00 azin. Date of Bid Opening: March 11,_1985 Witnessed by Dorothy Benallal t Acceptable Bid: $2,995.00 Ner:oti ated A;rount: Contractor: __Gates_Coostruction-Company NAME Route 1, Box 8, Snow CaTp, N.C. 27349 ADDRESS 376-6597 PHONE NUMBER ii y :tad bj JATE I _ Sid Approved by d Order: Issued 1 J No t Issued 1-1 TS • .-• -- - • - •.• OE RESULTS OF BID OPENING Clifton Cole APPLICATION NUMBER 9 *NESS: D.U. #9 Councilville COST ESTIMATE: $3,678.00 PERCENTAGE OF BID OVER 3.84% UNDER COST ESTIMATE CHECK ONE: JOB BID JOB NEGOTIATED I COMPANY BID AMOUNT 1 Samuel English Contractor $5,960.00 2. Morrow Construction Company $5,895.00 Gates Construction Company $3,825.00 Frank Griffin & Associates $3,975.00 Bids opened by: Robert Wilson Time of Bid Opening: 3:00 p.m. Date of Bid Opening: March Witnessed by Dorothy Benallal Lowest Acceptable Bid: $3,825.00 egotiated Amount: N/A Contractor: Gates Construction Comany - NAME Route 1, Box 8, Snow Camp, N.C. 27349 • ADDRESS • 376-6597 PHONE NUY,SER CNMENTS: CAE: Apprcved by: Proceed Order: Issued F--11J Not Issued ENTS: • • RESULTS OF BID OPENING • Linna Colson APPLICATION NUMBER 12 LODRESS: D.U. #12 Councilville COST ESTIMATE:$5,393.00 PERCENTAGE OF BID OVER 9-441 UNDER COST ESTIMATE CHECK ONE: JOB BID j JOB NEGOTIATED I COWPANY BID A4OUNT 1. 'Samuel English Contractor 2. Morrow Construction Company 7.96o_no 3. Gates.Construction Company $8,525 on 4. 5. Bids opened by: Robert Wilson Time of Bid Opening: Date of Bid Opening: March 11, 1985 • Witnessed by: Dorothy Benallal L . *******************k************** *******.************************ ************** Lowest Acceptable Bid: $5,955.00 Negotiated Amount: Contractor: qamuol Englishattrastor---- -- • 7 • Route 1, Box 16, Efland, N.C. 27243 ADDRESS • 553-1242 PHONE NUMBER COMMENTS: tted CTE: Bid Approved by: r2ceed Order: Issued Not Issued —1 • ::- C•:,;-11.ENTS: . ;;; ...==e2SEEMY . „ . . . ...• . . ... . • 06E RESULTS OF BID OPENING .:NER: Bessie Fryer APPLICATION NUMBER 27 _......_ 4DRESS: D.U. #27 Councilville COST ESTIMATE: $1,620.00 :::RCENTAGE OF BID OVER UNDER 2.41% COST ESTIMATE C.iECK ONE: JOB BID i x J JOB NEGOTIATED 1 1 COMPANY BID AMOUNT 1. Samuel English Contractor $1,581_00 • ;.. Morrow Construction Company Gates Construction Company $3,420.00 4. 5. ' Bids onened bv: Robert Wilson Time of Bid Ooenine:3:00 p.m. . 11, Date of Bid Onaning: March 1985 Witnessed by: Dorothy Benallal .., Lowest Acceptable Bid: $1,581.00 . . Negotiated Amount: ___NLA____ . . . . Contractor: . Samuel English Contractor NAME Route 1, Box 16, Efland, N.C. 27243 ADDRESS . . ' 563-1292 PHONE NUMBER CCMENTS: . . `....Ji tteci by: ..._ ,,.4,,,, .„.,... „......._. ,.......c... "-->2:3 DATE: • , . Bid':-.pproved by: ! ....___-- -:ceed Order: Issued L-- 1 rot Issued ] , . . , . . . .. . ,. . . , . • • .. . • ORANGE COUNTY 065 BOARD OF COMMISSIONERS Action Agenda ACTION AGENDA ITEM ABSTRACT Item No. EaN Meeting Date: MARCH 19, 1985 SUBJECT: OMB PROPOSALS REGARDING THE SOIL CONSERVATION SERVICE (SCS) DEPARTMENT: COUNTY MANAGER PUBLIC HEARING: Yes X,No ATTACHMENT(S): INFORMATION CONTACT: MANAGER'S OFFICE X 501 TELEPHONE NUMBER: Hillsborough - 732-8181 YES Chapel Hill - 968-4501 Mebane - 227-2031 Durham 7 688-7331 PURPOSE: To consider the impact the cuts would have and determine if the Board desires to take a stand on the matter. NEED: Under the National Administration's plans to cut the federal deficit SCS would be severly curtailed. The President's 1986 budget request for SCS is $453.2 million versus $609.5 million for FY 85. This is an ostensible cut of $156.3. However of the $453.2, $253.2 is for phase-out cost which means the cut is actually $409.5 million (67%). Only $200.0 million would be available for continuing operation. Staffing nationally would go from 14,000 to 5,000. Offices would be shut down in two-thirds of the counties. In North Carolina the budget would support 36 field offices and a staff of 100 full-tine staff equivalent which is down from 315 present positions. Staff would be located to serve multi-county areas. On farm technical assistance; soil surveys and plant mater i1 centers would be scaled back. Other programs would be eliminated including inventory and monitoring, snow surveys, RCA appraisal, river basin studies, watershed planning and operations, emergency watershed protection, the Great Plains Conservation Program, and all conservation cost share programs handled through ASCS. IMPACT: Orange County would likely lose its office and staff and thereby the technical assistance that aids farmers in controlling erosion. The cost support to install sediment retention structures would also be lost. The SCS operating budget is $134,000 ($50,000 federal, $14,000 State, $74,000 County) and cost sharing amounts to $282,660 ($84,777 federal and $197,883 State). Assuming a two-thirds loss of the combined federal oc shares ($89,850) the local tax rate equivalency to produce the same amount would be .44 one hundreths of $.01 per $100 of value. Orange County has increased its investment in SCS programs in awareness of their value. It has a stake in maintaining the federal/State/county partnership. All sides of the triangle must remain intact, however, for the program to be effective. Withdrawal of the federal role could give the program the stabi- lity of a three-legged stool with only two legs. RECOMENDATION: As the Board decides. DRAFT March 19, 1985 U.S. Legislative Delegation Members Dear Orange County is concerned about the proposed reduction in federal funding for the Soil Conservation Service and about the proposed shutdown of SCS offices in our County and across the Country. We consider SCS to be one of the most needed of all farm programs. Locally, it helps our farmers in providing onsite assistance to plan and implement sediment retention struc- tures and in modifying farm practices to save our valuable top soil. It helps our urban dwellers through these same conservation Treasures SCS has a major part to play in County, regional and State objectives to improve the water quality of the Reuse River as a means to protect the drinking water supply of Orange County, Durham and Raleigh. The SCS has been helpful in other ways by providing soil data for land use value taxation and surveys for water reservoirs. It has assisted in protecting Lake Orange, our principal water supply reservoir, and B. Everett Jordan Lake which is expected to be used for public water supply in the future if cleanup efforts are successful. We realize the federal deficit must be reduced. Scale back or elimination of federal agencies would no doubt help towards this goal. We in government, however, must weigh the long range costs. To lose the SCS would take away the key staff expertise needed in the war to conserve vital soils. Present and future generations would pay a far greater cost in lost farmland productivity and food support than the $409.5 million savings projected from the SCS cutback. 012 March 19, 1985 Page 2 ()range County urges the President and its Congressional delegation members to maintain SCS at its 1985 funding level and suspend plans to shutdown the offices. We would like to hear from you on what advice you would give as to further action we might take to avoid the curtail- ment of SCS programs and offices. Sincerely, Don Willhoit, Chair Board of County Commissioners DW/srs , . . . , . FY86 PROPOSED BUDGET . yi J FY86 I V/ FY85 Phase Out Continuing NACD 1 - Budget Cost Program Total Recomm • (in millions) Soil Conservation Service • . . 1 Technical Assistance, 270.0 124.9 --i". 160.0 -7-- 284.9 276.0 Inventory && Monitoring 14.4 9.8 9.8 14.4 : Soil Surveys 53.7 15.2 36.1 51.2 _ 53.7 ••Snow Surveys . 3.9 2.6 2.6 3.9 - ' Plant Material Centers .4.0 3.9 3.9 4.0 • RCA • . 4.3 1.7 1.7 4.3 ' TOTAL Conservation Operations 356.4 . 154.2 200.0 354.2 356.4 „ • • •• . Grants to States & Districts' • . 0 - - • 0 0•• Special Areas Cons. Prog. ' 0 0 0 • River Basin Surveys 14.7 . 11.6 • 11.6 14.7 Watershed Planning 8.8 • 6.9 • 6.9 8.8 • Watershed Operations 177.3 61.4 • 61.4 177.3 • Emergency Flood Repair 5.0 1.2 1.2 5.0 • Great Plains Cons. Prog. 21.3 • 7.4 7.4- 21.3• RC&D -26.0 10.0 10.0 26.0 RAMP . (9.8) (3.4) ,4-341- (9.8) TOTAL SCS Appropriations 609.5 253.2 200.0 '453.2 609.5 _ . • . - _ - • . . • . . . • . - . • - , . - • . . , ' - , • - . . . . . • - . ..--. /15 (VII . 77 . . . . • . • BACKGROUND •. . . . . . • . . . The underlined statements are the arguments made by OMB and USDA to severly.. curtail the federal commitment to soil conservation. Each is o lowed with a . . response from NACO. . - . . . Short term economic forces may far outweigh conservation assistance • incentives in influencing land use decisions. • Profitable "fence row to fence row" planting in the 1970's removed substantial acreage of fragile lands from - - • . . , . . . - permanent cover. . . • . • -. • . , . --. . . ' . . . . . . ,Economic forces do have a strong influence on implementation of conserva- tion .plans.' Department of Agriculture policy of the 1970's did encourage . . • •• ' farming without concern for protecting the .resource base. Current Income Tax :.. • ..,- - , • policy- makes it profitable for investors to exploit the land for a short time •• without having to pay. heed to the damage suffered by the soil and water. ' ' .. . • - -. . . • ' National forces that make agriculture an unprofitable industry force conserva- . tion to become an activity for, tomorrow, .when the farm once again is making • _ t . - • .. money. . • • . . . _ . _ . . • • . . This is not a failure of the conservation program, but a failure to make a ' - national commitment to conservation. Only after such an effort is truly made . • • will there be the atmosphere needed for conservation activities to fully succeed. - • - Changes in technology may make previously installed soil protection ' measures obsolete. Older terraces and contour patterns aren't efficient for the larger farming equipment currently in use. , Using the same line of. logic used for cutting soil conservation programs, it could be argued that since changes in technology have made warfare fought by propeller driven airplanes obsolete, the federal government should no longer fund defense programs, because the older methods are no longer -applicable. Both . arguments are obviously absurd. . . • . • • . . - - As farming equipment and methods change, there has to be corresponding change in the methods used to conserve the soil. Technological changes call for ' an increase in research and direct assistance, not a decrease. New machinery • - . calls for new soil conservation methods and a system to integrate new methodology quickly and over a large area and variety of conditions. : Agriculture research also needs to include conservation as an integral part of the program, not as an after thought. The SCS now performs those functions. Destroying the agency's capacity to serve its constituents spells potential for disaster in our renewable resources. • ,. . . Most farmers apparently do not participate in these programs. The USDA . Consistency Study showed farm operation participation in USDA soil and water , . conservation programs at 36.4 , 3 . ', and 35. , for years 978, 98 , and 983 respectively. ' • . . B-1 • . • . . . . • . . - • • - I . • • ' - _ . . ' . . . - . . . . . _ v . ,. . . . - • . - - There are several factors that influence farmer participation. First there is federal agricultural policy. We presently have commodity programs that can . • acutally penalize the conservation farmer by reducing his base acres, disrupting • proper rotations, or encouraging farming of land more succeptable to erosion. Secondly there is economics. Operators who are facing immediate financial ruin have a hard time rationalizing an expenditure that has a return over a long period of time, perhaps not even in their lifetime. • , .. - ' - • .. . . . . . . . Tbirdly*there are guidelines placed on cost-share programs that are designed to limit participation. . . . . . . , . . • • • . . . - • . . ' Fourth there is the fact that the number of technical advisors within SCS. . . . • has been steadily decreasing. As with most farm operations, timing to implement. ... • . • conservation practices is critical. There are times of the year when field work cannot be done because of weather or crops. In many instances. SCS technicians •. • can only service 1/2 to 1/3 of the requests they receive. If a farmer cannot • - • • • ' receive timely assistance, he is not going to be able to participate. • . ' • • . . . . Lands use decisions are appropriately the province of private landowners . ! and units of local government. . • . . • While this statement is generally true, it ignores the fact that conserva- tion of soil and agricultural. production have national impacts. The majority of . agricultural products are not consumed in the location that produces- them. Metropolitan areas depend on food from all sections of the country. Grain exports have a major positive influence on the balance of trade with foreign : • countries. , . Keeping the soil in place, in addition to being necessary for continued productivity, lessens the cost to non-farm sectors. It has been estimated that the public spends more than $3 billion a year to mitigate problems of stream borne sediment. A $1 billion outlay for soil conservation can actually save taxpayers money. , • : The Federal government has spent over $25 billiOn for conservation since . - 1938 and is spending over $800 million annually with little noticeable affect in • • recent years A 1984 report published by the EPA on the impacts of conservation tillage on Lake Erie indicates that such conservation measures can significantly reduce the amount of phosphorus and sediment introduced into the lake ecosystem. That • reduction would slow eutrophication of Lake Erie and meet 'the requirements of an international treaty with Canada on lake nuality. Again, we must stress that conservation is an ongoing process'. You have to make inputs of time, money, and ,planning every year to make conservation work. Conservation research and the transfer of that knowledge have not received adequate funding to keep pace with developments in farming technology. We need • a commitment to conservation of our soil and water that is lacking in the proposed budget. • . , • . • B-2 - • • • • ' • • . • It makes little sense from & national perspective for the Federal • government to continue to subsidize soil and water conservation practices on prtvate land when their average life expectancy because of landowner's decisions is only 8 years. This is a problem with conservation policy, not with the programs. NACD has supported more long term contracts to guard against abuse of the cost-share programs. We also favor establishment of a conservation reserve, which is . opposed by the administration, to retire highly erodible land from crop .production for a period of 10 to 15 years. The statement also fails to • • recognize that soil conservation requires constant effort and practices are designed to change and adapt to the changing needs of the resource. Again, what we need is readjustment of the national program, not an attempt to destroy its • effectiveness.. • • . ..• • _ .• .• • • . • • • • • •• .• . • .• . •• State and local governments have demonstrated increased awareness of and \ • • interest in soil and water conservation as evidenced by their increasing • investments for these programs . : The increase in state and local funding for soil and water conservation is a direct response to the federal/state/local partnership. They realize that-the state and local taxpayers have a stake in maintaining that partnership. But all • sides of the triangle must remain intact for the program to be -effective. • Undermining the federal role gives our national conservation program all of the stability of the proverbial "three-legged stool with only two legs". . • • • • • • • B-3. 01 ORANGE COUNTY • BOARD OF COMMISSIONERS Action Agenda ACTION AGENDA ITEM ABSTRACT Item No. F13 Meeting Date: MARCH 19, 1985 SUBJECT: TRANSPORTATION PLANNING GRANT • DEPARTMENT: AGING/TRANSPORTATION BOARD PUBLIC BEARING: Yes _ILNo ATTACHMENT(S): INFORMATION CONTACT: TELEPHONE NUMBER: RESOLUTION Hillsborough -732-8181 • Chapel Bill - 968-4501 Mebane - 227-2031 Durham - 688-7331 • PURPOSE: TO consider a resolution to apply for transportation planning grant up to a $6,000 maximum from the North Carolina Department of Transportation. • NEED: Orange County needs to update its Transportation Department Plan (TDP) with the assistance of a Transportation Consultant. Orange County can not be considered for future vehicle replace- ment funds fromNCDOT for its CAT program or any other trans- portation funds until a five year TDP (1985-1990) is prepared. The planning process usually involves ten months and should be completed before the 1986 transportation applications are due. DIPACT: The local Transportation Committee would work with the consultant in preparing and revising the TDP for County Commissioners approval. 10% local match, maxima:ma $600 is required, and would be paid out of the Transportation Planning Account 1057571. ] RECOMMENDATION: Approve attached resolution authorizing submission of the grant application. • • A RESOLUTION AUTHORIZING SUBMISSION OF A • GRANT FOR TRANSPORTATION PLANNING • BE IT RESOLVED by the Board of Commissioners of Orange County that the County Manager will be authorized t o submit an application to the North Carolina Department of • Transportation for a $6,000 maximum grant for updating the Orange County Transportation Department Plan and to certify to the North Carolina Department of Transportation the will- ingness of the County to assure a 10% cash match. ADOPTED THIS ME 19th DAY OF MARCH, 1985. • Don Wiliboit, Chair • •Board of County Commissioners • • - . . : . • ORANGE:COUNTY . . • - BOARD, OF COMMISSIONERS . ACTIDg AGENDA . . ACTION AGENDA ITEM ABSTRACT ' ITEM no.:Fili MEETING DATE March 19, 1985 - ar , , . . 1. • ' . . . - • . SUBJECT: Budget Amendment . - - . . . , - , ---- - -DEPARTMENT: Finance . : ; . I PUBLIC HEARING: . YES x NO- ..............._..I . • ATTACHMENT(S): . • _ • - INFORMATION CONTACT; Donna Clayton - _ - . • Proposed Budget Amendments PHONE NUMBERS: HILLSBOROUGH - 732-B181 . . . • HILLSBOROUGH - 732-9351 - • - . . . - . • CHAPEL HILL - 967-9251 • . • . • • • - ,• • MEBANE - 22.7-2031 - • . . . . .• . - DURHAM - 6 -7331 . . - .. PURPOSE: Consideration of proposed-bhdget amendments. . ,, . -'t • ..• , - - . . . • . . . • , • - - : - . . ' ' . • ' '' - . . • .. . -: . .. - - . . . • . . - . . . . . , . . • - NEED: ' • GENERAL FUND • • - • - 1. To budget for additional Permanency Planning, funds that have been awarded • .. * to the' Orange County Department of Social Services: • • . • - . 2. To budget for joint project to be undertaken (With Chatham County) to establish - a definite county division. . , , • _ . . . 3. To transfer funds fOr purchase of Recreation van to Captial Projects Fund CAPITAL PROJECTS FUND -- • • - 1. . To transfer funds for purchase of Recreation van from General Fund. •-.- - -- . - • - • ' ' - . - - • - - • . _ • . . . i• ' • . - . ' • IMPACT: .' GENERAL FUND . 1. This amendment will increase funds available to the Orange County Department - of Social Services with 100% federal funds. - . _ 2. This amendment will decrease the Commissioners' contingency. (Account.balancel - will become - : • 3. This amendment will decrease funds available to the Recreation Department :- for purchase of van. . CAPITAL PROJECTS FUND - •• _ 1. This amendment will increase funds available to the Capital Projects Fund for purchase of recreation van. RECOMMENDATION(S) : Approve motion to amend 1984-85 budget by proposed budget amendments. - - . - . ' . . • bC ORANGE COUNTY PROPOSED 1984-85 BUDGET AMENDMENTS • The 1984-85 Budget Ordinance of Orange County as adopted on June 28, 1984, and • subsequently amended, is hereby amended as follows: GENERAL FUND: BEFORE BUDGET AFTER AMENDMENT • AMENDMENT . AMENDMENT 1. Appropriation: • Social Services - Permanency -Planning 23,382 7,611 30,993 Source:._ Social Services - Permanency Planning 25,988 7,611 33,599 To budget for additional Permanency Planning revenues. 2. Appropriation: • County Manager 167,638 6,240 173,878 Source: ,-Contingency 103,000 3,120 99,880 Contribution from Chatham County 0 3,120 3,120 To budget for establishment of county line. 3. Appropriation: Transfer to Capital Projects Fund 401,412 9,800 411.212 Source: Recreation 314,716 9,800 304,916 To transfer funds for purchase of Recreation Van. CAPITAL PROJECTS FUND: 1. Appropriation: Capital Projects - Recreation Van 0 9,800 9,800 Source: Transfer from General Fund 1,059,772 9,800 1,069,572 To transfer funds for purchase of Recreation Van. Approved this day of , 1985. - • • i. •' ORANGE.COUNTY . - U 8 •- • BOARD- OF COQ MISSIONERS ACTION AGENDA • ' ACTION AGENDA ITEM ABSTRACT ITEM 110.F t6 MEETING DATE March 19,1985 . SUBJECT: Project Ordinance Amendment - .•DEPARTMENT: Finance ; • - PUBLIC HEARING: - YES x NO E INFORMATION CONTACT: Donna Clayton . - ATTACHMENT(S): Proposed Housing • Authority Amendment - PHONE NUMBERS: HILLSBOROUGH -- 732-8181 •- HILLSBOROUGH - 732-9361 - CHAPEL HILL - 967-9251 • .• - MEBANE -- 227-2031 • DURHAM - 688-7331 • PURPOSE: Consideration of proposed project ordinance'amendment. - - • ' NEED: HOUSING AUTHORITY: - . " - -. • . To budget for the Section 8-Existing and the Section-8-Moderate Rehabilitation Housing Assistance, Programs for the calendar year of 1985. . • . • - . _ -• ._ - - • - - • IMPACT: HOUSING AUTHORITY:, - - This amendment will budget for Federal Housing Authority Funds that are _. available to Orange County. - • . , • RECOMMENDATION(S): Approve motion to amend budget for receipt of Federal Housing - Authority Funds for 1985-:. i '! • • • . • ' ORANGE COUNTY • PROPOSED • • HOUSING AUTHORITY AMENDMENT The 1980-81 Project Ordinance of Orange County as adopted on December 1, 1980, and subsequently amended, is hereby amended as follows: Before Budget - After. Amendment Amendment Amendment . . - . Appropriation: Housing Authority - Section 8- ' . Existing 0 144,514 144,514 ' • - - Housing Authority - Section .8- Moderate Rehabilitation 0 38,092 . 38,092 ' • Source: • Housing Authority - Section 8- Existing 0 144,514 144,514 Housing Authority - Section 8- • . • Moderate Rehabilitation 0 38,092 38,092' To budget for Federal Housing Authority Funds available to Orange .County. Approved this /1,4/: day of /114arcja , 1985. • Cr • • • 0 0 S ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda ACTION AGENDA ITEM ABSTRACT It No. Meeting Date: MARCH 19, 1985 SUBJECT: PURCHASE OF SEVEN (7) SHERIFF'S VEHICLES DEPARTMENT: PURCHASING & CENTRAL PUBLIC HEAPING: Yes X No ATTACHMENT(S): INFCRIATION CONTACT: ROB ADDELSON OFFICE x498 • Hillsborough - 732-8181 NO Chapel Hill - 968-4501 Mebane - 227-2031 • Durham - 688-7331 PURPOSE: 'lb consider authorizing the issuance of a purchase order to the State Contract Vendor (Bobby Murray Chevrolet of Raleigh) in the amount of $73,909.08 for seven (7) 1985 Chevrolet Impala police package vehicles to be paid for after July 1, 1985. NEED: These vehicles would be used to replace six existing patrol vehicles with mileage in excess of 100,000 miles and one vehicle with a projected mileage for July, 1985 of approximately 100,000 miles. It has been the County's experience that when Sheriff vehicles reach mileages of 100,000 or greater, maintenance costs begin to mount and performance deteriorates. IMPACT: In exchange for the seven vehicles proposed for purchase the Sheriff would turn over six to be sold at auction and retain one for back up. In addition, one of his existing vehicles which is currently off-line would be repaired for use in a back up capacity. This would allow two back up vehicles increasing his fleet from the current level of 24 to 25 vehicles. Past analysis has shown that purchasing through state contract can result in significant cost savings since the state has the advantage of purchasing in large quantities resulting in a lower cost per unit. Board authorization would result in a comittment to expend $73,909.08 in the FY 85-86 budget. Sale of the six replaced vehicles would provide an estimated offsetting revenue of $21,000. RECOMMENATION: Authorize the issuance of a purchase order to Bobby Murray Chevrolet of Raleigh in the amount of $73,909.08 for seven (7) Chevrolet Impalas to be paid for and delivered after July 1, 1985. 01G ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda ACTION AGENDA ITEM ABSTRACT Item Meeting Date: MARCH 19, 1985 SUBJECT: CONTRACTS FOR OLD COURTHOUSE RENWATBDN DEPARTMENT: COUNTY MANAGER PUBLIC HEARING: __Yes _Z_No ATTACHMENT(S) : INFORMATION CONTACT: Bill Laws Ext. 503 Example Agreement shown for Hillsborough - 732-8181 General - other agreements Chapel Hill - 968-4501 read the same. Mebane - 227-2031 Durham - 688-7331 - PURPOSE: To consider approving specific contracts for the bid awards approved on March 6, 1985. NEED: The County Attorney has the agreements and any legal comments will be made at the meeting. IMPACT: REMMENDATION: Approve the contracts and authorize the Chair to execute them on behalf of the County. _--- '-* OWNER THE AMERICAN INSTITUTE OF ARCHITECTS AIA Document A101 Standard Form of Agreement ee Owner and ontra or where the basis of payment is a STIPULATED SUM 1977 EDITION THIS DOCUMENT HAS IMPORTANT LEGAL CONSEQUENCES; CONSULTATION WITH AN ATTORNEY IS ENCOURAGED WITH RESPECT TO ITS COMPLETION OR MODIFICATION Use only with the 7976 Edition of AlA Document A201, General Conditions of the Contract for Construction. This document has been approved and endorsed by The Associated General Contractors of America. AGREEMENT made as of the Twentieth day of March in the year of Nineteen Hundred and Eighty five BETWEEN the Owner: County of Orange North Carolina Orange County Courthouse 106 East Margaret Lane Hillsborough, North Carolina 27278 and the Contractor: Durham Construction Company, Inc. 112 Brittania Avenue Post Office Box 15028 The Project: Durham, North Carolina 27704 RENOVATIONS: Orange County Historic Courthouse Hillsborough, North Carolina The Architect: Roman Kolodij James M. Webb Architects 201 East Rosemary Street Chapel Hill , North Carolina 27514 The Owner and the Contractor agree as set forth below. • Copyright 1915,1918,1925.1937.1951.1950,1961,1963,1967,1974,0 1977 by the American Institute of Architects,1735 New York Avenue,N.W.,Washington,D.C.20006. Reproduction of the material herein or substantial quotation of its provisions without permission of the All violates the copyright laws of,the United States and will be subject to legal prosecution. AR DOCUMENT M01 • OWNER-CONTRACTOR AGREEMENT • ELEVENTH EDITION • JUNE 1977 • AIA0 01977 • THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVE.. N.W., WASHINGTON, D.C. 20006 A101-1977 1 Amax 1 THE CONTRACT DOCUMENTS The Contract Documents consist of this Agreement, the Conditions of the Contract (General, Supplementary and other Conditions), the Drawings, the Specifications, all Addenda issued prior to and all Modifications issued after exe- cution of this Agreement_ These form the Contract, and all are as fully a part of the Contract as if attached to this Agreement or repeated herein. An enumeration of the Contract Documents appears in Article 7. ARTICLE 2 THE WORK The Contractor shall perform all the Work required by the Contract Documents for (Here insert the caption descriptive ol the Work as used on other Contract Documents.) GENERAL CONSTRUCTION for RENOVATIONS: Orange County Historic Courthouse Hillsborough, North Carolina ARTICLE 3 TIME OF COMMENCEMENT AND SUBSTANTIAL COMPLETION The Work to be performed under this Contract shall be commenced on the date specified in the Notice to Proceed issued by the Architect and, subject to authorized adjustments, Substantial Completion shall be achieved not later than (Here insert any special provisions for liquidated damages relating to failure to complete on time One hundred eighty (180) consecutive calendar days from the Date specified in the Notice to Proceed, plus thirty (30) days extension for accepted • Alternates as provided in Section 6, Supplementary General Conditions, for a total Contract Time not to exceed two hundred and ten (210) consecutive calendar days, subject to authorized adjustments as provided under Article 8, General Conditions. For each day in excess of the number of days specified above, the Contractor shall pay to the Owner the rate specified in Section 6, Supplementary General Conditions as liquidated damages, apportioned as determined by the Architect under provisions of Paragraph 6.3, Supplementary General Conditions. A1A DOCUMENT A101 • OWNER-CONTRACTOR AGREEMENT • ELEVENTH EDITION • JUNE 1977 • A1A. @1977 • THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVE., N.W., WASHINGTON, D.C. 20006 A101-1977 2 ARTICLE 4 CONTRACT SUM The Owner shall pay the Contractor in current funds for the performance of he Work, subject to additions and deduct'o"s bs Change Order as provided in the Contract Documents the Ccntracr Sum of Two hundred forty seven Thousand Seven Hundred and no/100 Doallars (S 247,700.00) The Contract Sum is determined as follows• 'State here the base bid ur.ether lump sum amount accepted alrernares and un r pr.ces.as applicable Base Bid Amount: $ 237,500.00 Alternate G.1 (Chiller Pit) Add 3,100.00 Alternate G.2 (Site Drainage System) Add 1,900.00 Alternate G.6 (Carpet in Courtroom) Add 5,200.00 Contract Sum $ 247,700.00 The Contract Sum is subject to the limitations of payments set forth in Paragraph 7.3 of this Agreement Document. The Contractor agrees that the amount of $ 3,100.00 stated for Alternate G.1 shall be deducted from the Contract Sum if the Owner elects to delete Alternate G.1 from the Project Scope within a period of sixty (60) days after the Contract Date. The Owner reserves the right to accept Alternate G.5 at cost stated in proposal and to adjust the scope and the amount of Alternate G.6 by the specified unit prices within the same sixty day period. ARTICLE 5 PROGRESS PAYMENTS . Based upon Applications for Payment submitted to the Architect by the Contractor and Certificates for Payment issued by the Architect, the Owner shall make progress payments on account of the Contract Sum to the Contractor as pro- vided in the Contract Documents for the period ending the Last day of the month as follows: Not later than fifteen (15) days following the end of the per.•'d covered by the Application for Payment ninety percent ( 90 %) of the portion of the Contract Sum properly allocable to labor, materials and equipment incorporated in the Work and ninety percent ( 90 °bt of the portion of the Contract Sum properly allocable to materials and equipment suitably stored at the -,te or at some other location agreed upon in writing,for the period covered by the Application for Payment, less the aggregate of previous payments made by the ' Owner; and upon Substantial Completion of the entire Work, a sum sufficient to increase the total payments to ninety-five percent ( 95 %) of the Contract Sum, less such amounts as the Architect shall determine for all incomplete Work and unsettled claims as provided in the Contract Documents. (It not covered elsewhere in the Contract Documents,here insert any provision llar limiting or reducing the amount retained after the Work reaches a certain stage of completion Reduction in retainage may be granted by the Owner as provided under Paragraph 7.20, Supplementary General Conditions. Contractor's entitlement to progress payments under this Article is subject to the limitations set forth in Paragraph 7.3, Special Provisions, of this Agreement Document. Failure by the Contractor to comply with procedures for filing Applications for Payment in accordance with requirements specified in Section 7.0, Supplementary General Conditions, may cause delays in payments and shall waive the Contractor's rights to interest payments under provisions specified in paragraph below. Payments due and unpaid under the Contract Documents shall bear interest from the date payment is due a. isaris entered below, or in the absence thereof, at the legal rate prevailing at the place of the Project. 'Here insert any rate of interest agreed upon Usury laws and requirements under the federal Truth in Lending Act. similar state and local consumer credit)offs and lathe• regura:.ons as the Chime's and Contractor's principal places os business.the location of the Project and elsewhere may affect the validity or this pros•s:on Speohc'ega•'ad:•ce sou a be obtained with respect to deletion.modnccat,on, or other requirements such is Nrrnen disclosures or.,avers I AIA DOCUMENT A101 • OWNER.CONTRACTOR AGREEMENT • ELEVENTH EDITION • JUNE 1977 • AIM' 01977 • THE AMERICAN INSTITUTE OF ARCHITECTS. 1735 NEW YORK AVE_. N.W., WASHINGTON, 0.C. 20006 A101-1977 3 • I;J ' . • • • • ARTICLE 6 . FINAL PAYMENT - r ' - Final payment, constituting the entire unpaid balance of the Contract Sum, shall be paid by the Owner to the '- .Contractor when the Work has been completed, the Contract fully performed, and a final Certificate for Payment has .within thirty (30) days after certification by the Architect. ARTICLE 7 • MISCELLANEOUS PROVISIONS 1„ 7.1 Terms used in this Agreement which are defined in the Conditions of the Contract shall have the meanings designated in those Conditions. . . 7.2 The Contract Documents;which constitute the entire agreement between the Owner and the Contractor,are listed in Article 1 and, except for Modifications issued after execution of this Agreement, are enumerated as follows: ,,'ttdst below the Agreement.the Conditions of the Contract(General.Supplementary,arid other Condrdons..the Dra .ngs.the Specrlicat,ons,and any Addenda 'and accepted alternates.showing page or sheet numbers in all cases and dates where applicable-r ',The Agreement: AIA Document A101-1977 • ' Performance Bond and Labor and Material's Payment Bond Certificates of Insurance • • Instructions to Bidders r • . Forms of Proposal FP-1 - FP-3, submitted by Contractor and Dated February 14,1985 •..... . General Conditions of the Contract: AIA Document A201-1976 Supplementary General Conditions: pp. SC-1 through SC-12 'Specifications: DIVISION I' through DIVISION 16 • Drawings:. Sheets A.1 through A.14; PHE.1, PHE.2; P.3, • 3 P.4; HVAC.3, HVAC.4, HVAC.5; E. , E.4; all dated January 18, 198 ''`. ' . Addendum 6.1, dated February 7, 1985•` . .7.3 Special Provisions: Funding for the PROJECT shall extend over the 1985/1986 • • Fiscal Year as approved by Orange County Board of Commissioners March 6, 1985. •• , The Contractor agrees that under these provisions of the Contract the maximum . amount due and payable to the Contractor during the fiscal year ending June 30, 1985, is $ 209,306,00 • Applications for Payment filed prior to July 1, 1985, which would result in the • amount due and payable in the Fiscal Year ending June 30, 1985 exceeding • $ 209,306.00 shall be returned to the Contractor unprocessed. This instrument has been pre-audited in the manner•required by the Local Government ' - Budget and Fiscal Control Act. Orange County Finance Officer �t /e < Jam. Date o?� �3''� This Agreement entered into as of the day and year first written above., executed in three (3) counterparts. OWNER - (Seal ) CONTRACTOR (Seal ) The County of Orange, North Carolina Hillsborough, North Carolina 27278 _ .0 m, eA7-A94e,,e- 4 ,./ B : A �.► -. By: ,rr'� _ --: -z 44, • Title: - Titl Attest: O /'ER-CONTRACTOR -._ _ Att 0404.24 ♦» i ~MA DOCUMENT Mtn • RACTOR REE..tENT 7 .C1977 • I, NEW AVE.. -0006 A101-1977 411IP • FORM OF PROPOSAL FP 1 PROPOSAL FOR „..d4le,74.e. {l "e ,ee Cee-c.t.-„., CONTRACT DATE: % PROJECT: RENOVATIONS - ORANGE COUNTY HISTORIC COURTHOUSE Hillsborough NC SUBMITTED TO: ORANGE COUNTY " ORANGE COUNTY COURTHOUSE HILLSBOROUGH, NORTH CAROLINA SUBMITTED BY: £-'e.e.-z ,e C -Ace-ezieei- 4 . �J � The undersigned as bidder hereby proposes to furnish all labor and materials and perform all work for the complete execution of the con- struction entering into the G,-,z�i�c� CONTRACT for the Renovations - ORANGE COUNTY HISTORIC COURTHOUSE, Hillsborough, NC in strict accordance with Plans, Specifications and Contract Documents to the full and entire satisfaction of the Owner for the consideration of the following amount: } BASE BID _ � �� 1 'l!`�� iZe'2"C _; -: /e-0 ; //de ` - --DOLLARS ($ G.--.,. 5c' ALTERNATES: State the amounts applicable to the particular contract as described in DIVISION 1, SECTION 01900 of Specifications. If not appli- cable, mark N/A. + ALTERNATE G.1 ADD .-t• ... €g -G;,t,,�J' P/tru4ol 1 ars ($ 3 / 00, >Sk ) + ALTERNATE G.2 ]� ADD C•-y Dollars ($ )!/ jo Gp kX) + ALTERNATEp G.3 ADD Jam"" l 44E Gc.;A Dollars ($ O r o0 ) UNIT PRICE PER GLASS LITE FOR ADD OR DEDUC QUANTITIES ($ e.0 p* x z ) + ALTERNATE G.4 ADD L7G .-4. „27/ w,(?-yam 4. 4-...")--Do llars ($ 1- xx) + ALTERNATE G.5 , ADD tiG`�r2dy' -��-� /t-f Z�z / Dollars ($, 500. ) J / + ALTERNATE G.6 Dollars ($ •.5 a co--- xh7) - ALTERNATE' VAC.1 DEDUCT Dollars ($_ ) t ' FORM OF PROPOSAL FP 2 The undersigned, as Bidder, hereby declares that the only person or persons interested in this proposal as Principal or Principals is or are named herein and that no other person than herein mentioned has any interest in this proposal or in the Contract to be entered into; that . this proposal is made without connection with any other person, company or parties making a bid or proposal; and that it is in all respects fair and in good faith without collusion or fraud. The Bidder further declares that he has examined the Site of the Work and informed himself fully with all conditions pertaining to the place where the Work is to be done; that he has examined the Specifications for the Work and the Contract Documents relative thereto, and has read all special provisions furnished prior to the Opening of Bids; and that he fully understands and has made every provision to operate under the conditions relative to the Work required by the Contract Documents. The undersigned further states that he is a duly licensed contractor in the State of North Carolina, and that all fees, licenses, permits, and charges pertinent to the submission of this Bid have been paid for in full . If written notice of the acceptance of this Bid is delivered to the undersigned within 30 days after the date of Opening of the Bids, or any time thereafter before this Bid is withdrawn, the undersigned will , within ten (10) days after the date of such notice, execute and deliver a contract in the form of Agreement attached to the Specifications and give Performance and Payment Bonds in accordance with the Specifications and the Bid as accepted. The undersigned hereby designates the following as his office to which such notice of acceptance may be delivered. 11 2e • 2-7' cQ The undersigned further agrees that in the case of failure on his part to execute the said Contract and the Bond within ten (10) consecutive calendar days after written notice being given of the Award of the Con- tract, the check, cash or bid bond accompanying this bid shall be paid into the funds of the Owner's Account set aside for this project, as liquidated damages for such failure; otherwise the check, cash or bid bond accompanying this proposal shall be returned to the undersigned. Security in the sum of (�- °-z�L.rYz �Z�� ,��e�'" Dollars ) (or %), in the form of is submitted herewith in accordance with the terms of Instructions to Bidders. t FO RM OF PROPOSAL -/ FP 3 • The Bidder further proposes and agrees hereby to commence work under his contract on a date to be specified in a written order of the Architect and shall fully complete all work thereunder within the consecutive calendar days stated in Supplementary General Conditions, from and including said date. For each day in excess thereof applicable liquidated damages shall be as stated in Supplementary General Conditions. In submitting this bid. it is understood that the Owner reserves the right to reject any and all bids.�� Respectfully submitted this day of /.,, ∎. c1�2'e1 , 19.?- . (Name of firm or corporation making bid) Witness: - By: -•x--.err-�%'�r��y��.`� P Title: ,/�' .t..-t-` (Proprietorship or Partnership) (Owner, Partner, or Corp. Pres. or Vice-Pres. Only) Attest: Address: , � , °'ryT ly ,/ �� � By .--7 'z .(5e)41%194 License No. : (o 5 `.�3/' ��,-• . Title: __Jae- ( Corporate Seal) (Corp. Sec. or Assist. Sec. Only Addenda Received and Used in Computing Bids (Initial as appropriate) Addendum No. 1 Date Addendum No. 2 Date Addendum No. 3 Date NOTE: If bidder is a corporation, write State of Incorporation under signa- ture and if a partnership give full names of all partners. CAUTION: This bid may be rejected if not accompanied by a guarantee as required in the specified amount. IIIMMOmmilammasow r • PERFORMANCE BOND Bond Number 85391 •�4ze s Date of Execution: March 20, 1985 Name of Principal: Durham Construction Company, Inc. (Contractor) P. 0. Box 15028, Durham, N.C. 27704 • Name of Surety: Pennsylvania National mutual Casualty Tnsurance Company Harrisburg, Pennsylvania • Name of.Contracting Body: County of Orange, North Carolina ° - Orange County Courthouse 106 East Margaret Lanet Hillsborough, N.C. 27278 Amount of Bond: Two hundred forty seven thousand, seven hundred and no/100---- (Dollars) ($247,700.00) Project: Renovations: orange County Historic Courthouse Hillsborough, N. C. KNOW ALL MEN BY THESE PRESENTS, That we, the PRINCIPAL and SURETY above named, are held and firmly bound unto the above named Contracting Body, hereinafter called the Contracting Body, in the penal sum of the amount stated above for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators, and successors, jointly and severally, firmly by these presents. THE CONiDITION OF THIS OBLIGATION IS SUCH, that whereas the principal entered into a certain contract with the Contracting Body, identified as • shown above.and hereto attached: NO4 THEREFORE, if the principal shall well and truly perform and fulfill all the undertakings, covenants, terms, conditions, and agreements of said contract during the original term of said contract and any extensions thereof that may be granted by the Contracting Body, with or without notice to the Surety, and during the life of any guaranty,required under the contract, and shall also well and truly perform and fulfill all the undertakings, covenants, terms, conditions, and agreements of any and all duly authorized modifications of said contract that may hereafter be made, notice of which modifications to the surety being hereby waived, then, this obligation to be void; otherwise to remain in full force and virtue. IN WITNESS WHEREOF, the above-bounden , parties have executed this instrument under their several seals on the date indicated above, the name and corporate seal of each corporate party being hereto affixed and these presents duly signed by its undersigned representative, pursuant to authority of its governing body. • t ' Pi 1?' ,, . • .‘' 0 . 0 • Executed in Three counterparts. Witness: Durham Construction Company, Inc. Contractor: (Trade or Corporate Name) 41 - BY: (Proprietorship or Partnership) /7 Attest: (Corporation) Title: /11. ,.... (owner) Fartneriar:d9rp......7. 5:5> or Vice-Priaikz) z .".-z.„:... ,,,,, . . Z..- .1 .„, ' •-- .." ' •:• .,,_,..:.'7.-- '<,.:7-' Title: (Corp. Sec. or Assist. -........ .--0 Sec. only) (Corporate Seal) . , . Pennsylvania National Mutual Ca .a Insurance Company 23,59t7. Company) Witness: By: .--..... .. -......--..m.....---__ . . ,../ / 41/e. .4,1:1(1/ _-- Title: _- (Attorney in Fact) Countersigned: /0111111°." (Surety Corporate Seal) 4//./. .,...." ........ ..m. ---.--------------r N. C. Licensed Resident Agent . Collier Cobb & Associates of the Carolinas, Inc. e. U. ts0X 41bp Chapel Hill, North Carolina 27514 Name and Address - Surety Agency Pennsylvania National Mutual Casualty Insurance Company 'P. 0. Drawer 21727 Greensboro, N.C. 27420 Surety Company Name and N. C. Regional or Branch Office Address • , - __ . , . . . 3 - . . • ,,. . PAYMENT BOND . • • Date of Execution: March 20, 1985 . Name of Principal: Durham Construction Company, Inc. i (Contractor) . . P. 0. Box 15028, Durham, N.C. 27704 - Name of Surety: Pennsylvania National mutual Casualty Insurance Company Harrisburg, Pennsylvania .; Name of Contractin Body North punty of Orange, Nor Carolina • g A 1 Orange County Courthouse • 106 East Margaret Lane, Hillsborough, N.C. 27278 II .. .?' Amount of Bond: Two hundred forty seven thousand, seven hundred and no/100---- =/Dollars) ($241,700.00) r i Project: Renovations: Orange County Historic Courthouse • Hillsborough, N. C. il i .,s KNOW ALL MEN BY THESE PRESENTS, That we, the PRINCIPAL and SURETY above named, are held and firmly bound unto the above named contracting Body, * hereinafter called the Contracting Body, in the penal sum of the amount f stated above for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators, and successors, •1. . jointly and severally, firmly by these presents. 3, THE CONDITION OF THIS OBLIGATION IS SUCH, that whereas the principal A, entered into a certain contract with the Contracting Body identified as shown above and hereto attached: -,.. NOW THEREFORE,' if the principal shall promptly make payment to all per- sons supplying labor and material in the prosecution of the work provid- ed for in. said contract, and any and all duly authorized modifications of said contract that nay hereafter be made, notice of which modifica- Itions to the surety being hereby waived, then this obligation to be void; ..; otherwise to remain in full force and virtue. IN WITNESS WHEREOF, the above-bounden parties have executed this instru- ICI:Iri;oligcti7s="rofs:::V!o:le :t:np=yd:telnign;ilientt:da=::1 :Irlul, name presents duly signed by its undersigned representative, pursuant to authority of its governing body. A . i . , 1 • 4 , • .., . . . • .., -• .• 1 • . ' i Executed in Three -counterparts. 1 Wit nes s: Durham ConstructionCompany, Inc. Contractor: (Trade or Corporate Name) 1 BY: (Proprietorship or Partnership) i Title: i.r. 1,-„„,..,•,,•e_/ Attest: (Corporaton) r „ ,„ ..s-- -.•- ...... , Owner, Partner Car. --,0;.?, es. or H • By:. 02 7-21 .rig. ___ .,... 1 . Title: .,....X.L.c_ . — (Corp. Sec. or Assist. , —_- .- Sec. only) (Corporate Seal) 1 1 . Pennsylvania National Mutual Casualt • urance (:721:.j/Ve. v, Company) co_•1„,: . Witness: • By 7 ... ,..-------- i -)XfAce./ •1/, diiii ..,12, Title: • (Attorney in Fact) Countersigned: (Surety Corporate Seal) . . N. C. Licensed Resident Agent Collier Cobb & Associates of the Carolinas, Inc. P. O. Box 2166 Chapel Hill, North Carolina 27514 -Name and Address - Surety Agency Pennsylvania National Mutual Casualty Insurance Company P. u. wrawer z112/- Greensboro, N. C. 27420 Surety Company Name and N. C. Regional or Branch Office Address . . - . . - . - ENNSYLVANIA NATI ONAL • MUTUAL CASUALTY INSURANCE COMPANY Harrisburg, Pennsylvania POWER OF ATTORNEY Know All Men by thew Presents, That PENNSYLVANIA NATIONAL MUTUAL CASUALTY INSUR.ANCE COMPANY, a corporation of the Commonwealth of Pennsylvania, does hereby make,.constitute and appoint James W. Coon, Joe L. Helms, Fitzgerald S. Hudson and David M. Spencer, all of Charlotte, North Carolina; Collier Cobb, 3d, Walter J. Snider, George J.. Sheppard, Jr. and Jack C. Smith, Jr., all of. Chapel Hill, North Carolina; R.E.L. Barnes, Greensboro, North Carolina its true and lawful Attorney(s)-in-Fact to make, execute, seal and deliver for and on its behalf as surety,as its act and deed: Any and all bonds and undertakings • and the execution of such bonds in pursuance of these,presents shall be as binding upon said Company.as fully and amply, to all intents and purposes,as if they had been duly executed and acknowledged by the { regularly elected officers of the Company at its office in Harrisburg, Pennsylvania, in their own proper J;• persons. This appointment is made by and under the authorization of a resolution adopted Directors of the Co p by the Board of Company on October 24,1973 at Harrisburg, Pennsylvania,which resolution is shown on the reverse side hereof and is now in full force and effect. In Witness Whereof, PENNSYVLANIA NATIONAL MUTUAL CASUALTY INSURANCE COMPANY has caused these presents to be signed and its corporate seal to be hereto affixed on November 2, 1984. '�"`"'�, PENNSYLVANIA NATIONAL MUTUAL CASUALTY INSURANCE COMPANY By 2 Commonwealth of Pennsylvania, Vice President ennsylvania,County of Dauphin-ss: On November 2, 1984 , before me appeared W.F. Hovetter, Jr. to me personally known, who being by me,duly sworn, did say that he resides in the Commonwealth of Pennsylvania, that he is Vice President of PI NNSYLVANIA NATIONAL MUTUAL CASUALTY INSURANCE COMPANY, that he is the individual described in and who executed the preceding instrument,and that the seal affixed on said instrument is the corporate seal of said Company,and that said instrument was signed and sealed on behalf of said Company by authority and direction of said Company,and the said officer acknowledged said instrument to be the free act and deed of said Company. +�'''t.7'•� Richard L. Hatcher �` " �' Notary ft'. I- tary Public of Pennsylvania x264-1,,i0" My Commission Expires November 1,1988 Commonwealth of Pennsylvania,County of Dauphin•as: I, James V. Palmer, Secretary - Surety of the PENNSYLVANIA NATIONAL MUTUAL CASUALTY • INSURANCE COMPANY, a corporation of the Commonwealth of Pennsylvania,do hereby certify that the above and foregoing is a true and correct copy of a Power of Attorney, executed by the said Company, which is'still in full force and effect. In Witness Whereof. I have hereunto set my hand and affixed the seal of said Company on v1 /Q � /e:21 Form 78.180(Rev.11/8d► � r Secretary-Surety a°x :=y RESOLUTION adopted by the Board of Directors of Pennsylvania National Mutual Casualty Insurance Company on October 24, 1973 RESOLVED, that (1) the President, any Vice President, the Secretary, or any Department Secretary shall have power to appoint, and to revoke the appointments of, Attorneys-in-Fact or agents with.power and authority as defined or limited in their respective powers of attorney,and to execute on behalf of the Company,and affix the Company's seal thereto,bonds,under- takings, recognizances, contracts of indemnity and other written obligations in the nature thereof or related thereto;and (2)any of such Officers of the Company may appoint and revoke the appointments of joint-control custo- dians,agents for acceptance of process,and Attorneys-in-Fact with authority to execute waivers and consents on behalf of the Company; and (3) the signature of any such Officer or of any Assistant Secretary or Department Assistant Secretary and the Company seal may be affixed by facsimile to any power of attorney or certification given for the execution of any bond, undertaking,recognizance,contract of indemnity or other written obligation in the nature thereof or related thereto,such signature and seal when so used whether heretofore or hereafter, being hereby adopted by the Company as the original signature of such Officer and the original seal of the Company, to be valid and binding upon the Company with the same force and effect as though manually affixed. • zX d 1 • r Charlotte.Chapel leig h COLUER COBB &ASSOCIATES, INC. Roston.Dallas.Houston �! HendarSbn.Fa P. 0. Box 2166 Montgomery.Alabama Chapel Nil{, North Carolina 27514 Vienna.Virginia • (Phone:919-968-4472) CERTIFICATE OF INSURANCE This is to certify that the insurance companies named herein have issued the policies of insurance described below.This certificate is provided as a matter of information. It neither affirmatively or negatively amends, extends, or alters the coverage limits,terms or conditions of the policies it certifies. It is agreed that in the event of cancellation or material change in the coverage provided,at least Mt days prior written notice will be given to the party to whom this certificate is issued. • TO: County of Orange North Caroline, INSURED:Durham Cons Box u tioln Company, Inc. Orange County Courthouse Durham, North Carolina 27704 106 East Margaret Lane Hillsborough, North Carolina 27278 Location, Operations, Contract, Purchase Order, Description of Work or Property Insured Orange County Historic Courthouse INSURING COMPANY: The Nan insurance company Coverage Policy Number Policy Period Limits of Liability Workers Statutory-state(s)of North Carolina Compensation yam. 18381501 5-30-84/85 &Employers Employers Liability $100,000. Liability IIIIIII■IIIIII BODILY INJURY PROPERTY DAMAGE $ .000 ea.occurrence $ .000 ea.occurrence Comprehensive General ( + 6967&30 5-30-64/85 $ .000 aggregate $ .000 aggregate $500 .000 ea.occurrence•Combined Single Limit Liability Comprehensive BA 2980120 5„30-84/85 $ ,000 ea.person $ ,000 ea.occurrence Automobile $ .000 ea.occurrence Liability $500 .000 ea.occurrence-Combined Single Limit • ,Mar Each Certif.. to of Insurance r quired shall bear the provision that the policy cannot be cancels-. nor reduced in .t of coverage nor terminated in less than ten (10) • 7 a, , ii o r a er r 4 is or cancellation. INSURING COMPANY: coiled states Fire Insurance company $ 1000.000 Combined Single Limit- Excess 523-363866-3 5-30-84/85 Bodily Injury/Property Damage Umbrella Excess of the General&Auto liability Coverage Certified Liability Self Insured Retention:$ 0 .000 COVERAGE NOTES:The Comprehensive Automobile Liability Insurance certified insures all owned, hired and non- owned vehicles.The Comprehensive General Liability Insurance certified includes the following extensions of coverage if indicated by(x): 1. Contractual Liability ( 4. Products-Completed Operations Liability ( 4 2. Broad Form Property Damage Liability eluding Completed Operations ( 5. Property Damage by Explosion or Collapse(x,c) ( 1 3. Personal Injury Liability ( 6. Property Damage Underground (u) ( 1 CoLx.'i>�► C0 & AS SOCTA7 , M. ISSUED: Kara 1$ ,19 85 TJA - C �/ utg:iir R e ta t we , OWNER . THE AMERICAN INSTITUTE OF ARCHITECTS AIA Document A101 Standard Or of Agreement Between Owner and Contractor where the basis of payment is a STIPULATED SUM 1977 EDITION • THIS DOCUMENT HAS IMPORTANT LEGAL CONSEQUENCES; CONSULTATION WITH AN ATTORNEY IS ENCOURAGED WITH RESPECT TO ITS COMPLETION OR MODIFICATION Use only with the 1976 Edition of AIA Document A201, General Conditions of the Contract for Construction. This document has been approved and endorsed by The Associated General Contractors of America. AGREEMENT year of Nineteen the made as of the Twentieth day of March in Y Hundred and Eighty five BETWEEN the Owner: County of. Orange North Carol i na Orange County Courthouse 106 East Margaret Lane Hillsborough, North Carolina 27278 and the Contractor: Industrial Maintenance and Supply, Inc.• 818 East Hanover Road Graham, North Carolina 27253 The Project: RENOVATIONS: • Orange County Historic Courthouse Hillsborough, North Carolina TheArchitect: Roman Kolodij James M. Webb Architects 201 East Rosemary Street Chapel Hill , North Carolina 27514 The Owner and the Contractor agree as set forth below. Copyright 1915,1918,1925,1937.1951,1938,1961,1963,1967,1974,0 1977 by the American Institute of Architects,'1735 New York uteper NW.,Washington, i C.20006. Reproduction yri laws of the United States and will be subject to legal prosecution. permission of the AIA violates the copyright AIA DOCUMENT A101 • OWNER-CONTRACTOR AGREEMENT • ELEVENTH EDITION • JUNE 1977 • AIA0 01977 • THE AMERICAN INSTITUTE OF ARCHITECTS,1735 NEW YORK AVE.. N.W., WASHINGTON, D.C. 20006 A101.1977 1 • • • ARTICLE 1 THE CONTRACT DOCUMENTS The other Contract Documents wing , the this Specifications, all the Conditions ued prior to and all Modifications ter exe- other Conditions), the Drawings, the cution of this Agreement. These form the Contract, and all are as fully a part of h in e AContract as if attached to this Agreement or repeated herein. An enumeration of the Contract Documents appears ARTICLE 2 THE WORK The Contractor shall perform all the Work required by the Contract Documents for (Here insert the caption descriptive of the Work as used on other Contract Documents.) PLUMBING CONSTRUCTION for RENOVATIONS: Orange County Historic Courthouse Hillsborough, North Carolina Gr z�r ARTICLE 3 TIME OF COMMENCEMENT AND SUBSTANTIAL COMPLETION The Work to be performed under this Contract shall be commenced on the date speci fled in the Notice to Proceed issued by the Architect and, subject to authorized adjustments, Substantial Completion shall be achieved not later than (Here insert any special provisions for liquidated damages relating to failure to complete on rime.) One hundred eighty (180) consecutive calendar days from the Date specified in the Notice to Proceed, plus thirty (30) days extension for accepted Alternates as provided in Section 6, Supplementary General Conditions, for a total Contract Time not to exceed two hundred and ten (210) consecutive calendar days, subject to authorized adjustments as provided under Article 8, General Conditions. For each day in excess of the number of days specified above, the Contractor shall pay to the Owner the rate specified in Section 6, Supplementary General Conditions as liquidated damages, apportioned as determined by the Architect under provisions of Paragraph 6.3, Supplementary General Conditions. AIA DOCUMENT Al®1 • OWNER-CONTRACTOR AGREEMENT • ELEVENTH EDITION • JUNE 1977 • AIA0 01977 • THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVE. N.W., WASHINGTON, D.C. 20006 A101-1977 2 t.. ARTICLE 4 CONTRACT SUM • The Owner shall pay the Contractor in current funds for the performance of the Work, subject to additions and deductions by Change Order as provided in the Contract Documents, the Contract Sum of Thirteen Thousand and no/100 Dollars ($ 13,000.00) The Contract Sum is determined as follows: (State here the base bid or other lump sum amount.accepted alternates.and unit prices,as applicable.) Base Bid' Amount: $ 13,000.00 The Contract Sum is subject to the limitations of payments set forth in Paragraph 7.3 of this Agreement Document. • • ARTICLE 5 PROGRESS PAYMENTS Based upon Applications for Payment submitted to the Architect by the Contractor and Certificates for Payment issued by the Architect, the Owner shall make progress payments on account of the Contract Sum to the Contractor as pro- vided in the Contract Documents for the period ending the Last day of the month as follows: Not later than fifteen (15) days following the end of the per.od covered by the Application for Payment ninety percent ( 90 %) of the portion of the Contract Sum properly allocable to labor, materials and equipment incorporated in the Work and ninety percent ( 90 °b) of the portioh of the Contract Sum properly allocable to materials.and equipment suitably stored at the =ate or at some other location agreed upon in writing,for the period covered by the Application for Payment, less the aggregate of previous payments made by the Owner; and upon Substantial Completion of the entire Work, a sum sufficient to increase the'total payments to ninety-five percent ( 95 °o) of the Contract Sum, less such amounts as the Architect shall determine for all incomplete Work and unsettled claims as provided in the Contract Documents, (It not covered elsewhere in the Contract Documents,here insert any provision for limiting or reducing the amount retained alter the Work reaches a certain stage of.completion.) • Reduction in retainage may be granted by the Owner as provided under Paragraph 7.20, Supplementary General Conditions. Contractor's entitlement to progress payments under this Article is subject to the limitations set forth in Paragraph 7.3, Special Provisions, of this Agreement Document. Failure by the Contractor to comply with procedures for filing Applications for Payment in accordance with requirements specified in Section 7.0, Supplementary General Conditions, may cause delays in payments and shall waive the Contractor's rights to interest payments under provisions specified in paragraph below. Payments due and unpaid under the Contract Documents shall bear interest from the date payment is due at the rate entered below,or in the absence thereof,at the legal rate prevailing at the place of the Project. (Here insert any rate of interest agreed upon.) VJsury laws and requirements under the Federal Truth in Lending Act, similar state and local consumer credit laws and other regulations at the Owners and Contractor's principal places of business.the location of the Project and elsewhere may affect the validity of this provision Specthc regal advice should be obtained with respect to deletion,modification,or other requirements such as written disclosures or waivers.) AIA DOCUMENT A101 • OWNER-CONTRACTOR AGREEMENT • ELEVENTH EDITION • JUNE 1977 • AIAe @1977 • THE AMERICAN INSTITUTE Of ARCHITECTS,1733 NEW YORK AVE., N.W., WASHINGTON, D.C. 20006 A101.1977 3 rfM • ARTICLE 6 FINAL PAYMENT . Final payment, constituting the entire unpaid balance of the Contract Sum, shall be paid by the Owner to the Contractor when the Work has been completed, the Contract fully performed, and a final Certificate for Payment has been issued by the Architect. within thirty (30) days after certification by the Architect. . • ARTICLE 7 MISCELLANEOUS PROVISIONS . 7.1 Terms used in this Agreement which are defined in the Conditions of the•Contract shall have the meanings designated in those Conditions. 7,2 The Contract Documents,which constitute the entire agreement between the Owner and the Contractor,are listed in Article 1 and, except for Modifications issued after execution of this Agreement, are enumerated as follows: (Gist below the Agreement.the Condauons of the Contract(General.Supplementary,and other Concht,ons:.the Drawings,the Speubca:,ons,and any Addenda and accepted alternates.showing page or sheet numbers an all cases and dates where applicable t The Agreement: AIA Document A101-1977 Performance Bond and Labor and Materials Payment Bond Certificates of Insurance Instructions to Bidders Forms of Proposal FP-1 - FP-3, submitted by Contractor and Dated February 14,1985 General Conditions of the Contract: AIA Document A201-1976 Supplementary General Conditions: pp. SC-1 through SC-12 Specifications: DIVISION 1 through DIVISION 16 • Drawings Sheets A.1 through A.14; PHE.1, PHE.2; P.3, P.4; HVAC.3, HVAC.4, • HVAC.5; E.3, E.4; all dated January 18, 1985 Addendum G.1, dated February 7, 1985 • 7.3 Special Provisions: Funding for the PROJECT shall extend over the 1985/1986. Fiscal Year as approved by Orange County Board of Commissioners March 6, 1985. The Contractor agrees that under these provisions of the Contract the maximum amount due and 'payable to the Contractor during the fiscal year ending June 30, 1985, is $ 10,985.00 . • Applications for Payment filed prior to July 1, 1985, which would result in the amount due and payable in the Fiscal Year ending June 30, 1985 exceeding • $ 10,985.00 shall be returned to the Contractor unprocessed. This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act, Orange County Finance Officer ,f/� /'� �; Date -- . This Agreement entered into as of the day and year first written above., executed in three-(3;-.._ counterparts. OWNER (Seal ) , CONTRACTOR (Seal The County of Orange, North Carolina ) Hillsborough, North Carolina 27278 Industrial Maintenance & Supply, Inc. Pp Y. • • c. 513 HH river, N.C. 27258 By "t� • By,ca40e • Title: CA ■ r _ Title: President Attest: — / „w/! / Attest: At..A.� AIA DOCUMENT A101 • �� NER•CONTRACT 'AGREEMENT • �r ,• c1977. • THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVE., EDW.,O`ASHINCTON, 0.,C. ?0006 A101-1977 4 t FORM OF PROPOSAL FP 1 PROPOSAL FOR: Plumbin• • CONTRACT ' . DATE: 2-14-85 PROJECT: RENOVATIONS - ORANGE COUNTY HISTORIC COURTHOUSE Hillsborough NC SUBMITTED TO: ORANGE COUNTY ORANGE COUNTY COURTHOUSE HILLSBOROUGH, NORTH CAROLINA SUBMITTED BY: Industrial Maintenance & Supply, Inc. The undersigned as bidder hereby proposes to furnish all labor and materials and perform all work for the complete execution of the con- : struction entering into the _Plumbing CONTRACT for the Renovations - ORANGE COUNTY HISTORIC COURTHOUSE, Hillsborough, NC in strict accordance with Plans, Specifications and Contract Documents to the full and entire satisfaction of the Owner for the consideration of the following amount: BASE BID Thirteen Thousand Dollars • DOLLARS ($ 13,000.00 ) ALTERNATES: State the amounts applicable to the particular contract as described in DIVISION 1, SECTION 01900 of Specifications. If not appli- cable, mark N/A. + ALTERNATE G.1 ADD N/A Dollars ($ ) + ALTERNATE G.2 ADD N/A Dollars ($ ) + ALTERNATE G.3 ADD N'/A Dollars ($ ) UNIT PRICE PER GLASS LITE FOR ADD OR DEDUCT QUANTITIES ($ ) + ALTERNATE G.4 ADD N/A Dollars ($ ) + ALTERNATE G.5 ADD N/A ' Dollars ($ ) + ALTERNATE G.6 ADD N/A _ Dollars ($ ) - ALTERNATE HVAC.1 DEDUCT N/A _ Dollars ($ - . • •� FORM OF PROPOSAL FP 2 The undersigned, as Bidder, hereby declares that the only person or persons interested in this proposal as Principal or Principals is or . are named herein and that no other person than herein mentioned has any interest in this proposal or in the Contract to be entered into; that this proposal is made without connection with any other person, company or parties making a bid or proposal; and that it is in all respects fair and in good faith without collusion or fraud. The Bidder further declares that he has examined the Site of the Work and informed himself fully with all conditions pertaining to the place where the Work is to be done; that he has examined the Specifications for the Work and the Contract Documents relative thereto, and has read all special provisions furnished prior to the Opening of Bids; and that • he fully understands and has made every provision to operate under the conditions relative to the Work required by the Contract Documents. The undersigned further states that he is a duly licensed contractor in the State of North Carolina, and that all fees, licenses, permits, and charges pertinent to the submission of this Bid have been paid for in full . If written notice of the acceptance of this Bid is delivered to the undersigned within 30 days after the date of Opening of the Bids, or any time thereafter before this Bid is withdrawn, the undersigned will , within ten (10) days after the date of such notice, execute and deliver a contract in the form of Agreement attached to the Specifications and give Performance and Payment Bonds in accordance with the Specifications and the Bid as accepted. The undersigned hereby designates the following as his office to which such notice of acceptance may be delivered. Industrial Maintenance & Supply, Inc. 818 E Hanover Rd P.O. Box 513 Haw River, N. C. 27258 The undersigned further agrees that in the case of failure on his part to execute the said Contract and the Bond within ten (10) consecutive calendar days after written notice being given of the Award of the Con- tract, the check, cash or bid bond accompanying this bid shall be paid into the funds of the Owner's Account set aside for this project, as liquidated damages for such failure; otherwise the check, cash or bid bond accompanying this proposal shall be returned to the undersigned. Security in the sum of Dollars ($ ) (or 5 %), in the form of Bid Bond is submitted herewith in accordance with the terms of Instructions to Bidders. FORM OF PROPOSAL — FP 3 The Bidder further proposes and agrees hereby to commence work under his contract on a date to be specified in a written order of the Architect and shall fully complete all work thereunder within the consecutive calendar days stated in Supplementary General Conditions, from and including said date. For each day in excess thereof applicable liquidated damages shall be as stated in Supplementary General Conditions. In submitting this bid, it is understood that the Owner reserves the right to reject any and all bids. Respectfully submitted this 14th day of February , 19 85 • Industrial MaintenaNCE & Supply, Inc. (Name of irm 'r c'rpo-ation making bid) Witness: B. AV MS. - ._._ _ _..:_: North .101r. lina Title: Corp. President (Proprietorship or Partnership) (Owner, Partner, or Corp. Pres. or Vice-Pres. Only) Attest: Address: P.O. Box 513 Haw River,N.C. By= � License No.: 7373 �+ ( Corporate Seal) Title: Corp. Sec. (Corp. Sec. or Assist. Sec. Only) Addenda Received and Used in Computing Bids (Initial as appropriate) Addendum No. 1 G.1 Date 2-7-85 Addendum No. 2 Date Addendum No. 3 Date NOTE: If bidder is a corporation, write State of Incorporation under signa- ture and if a partnership give full names of all partners. CAUTION: This bid may be rejected if not accompanied by a guarantee as required in the specified amount. = ' , - t /--2*4 ,riagginAnDiViMaraftEiligii:UNA1124::4024VANNET(WWWAINCIENIICIMINAMMAintrIaIika: 0 - fti tur? • ...... 11„... rIAP-7,T=.‘ UNITED STATES FIDELI ,,,i L-k, UARANTY COMPANY m•• • ,. .z. I (A Stock Company) LABOR AND MATERIAL PAYMENT BOND Approved by The American Institute of Architects A.I.A.Document No.A-311(February 1970 Edition) Le KNOW ALL MEN BY THESE PRESENTS: BOND NUMBER That Industrial Maintenance & Supply Inc. P. O. Box 513, Haw River, North Carolina 27258 as Principal, 14 hereinafter called Principal, and UNITED STATES FIDELITY AND GUARANTY COMPANY, a corporation organized and existing under the laws of the State of Maryland, Baltimore, Maryland as Surety, hereinafter called Surety, are held and firmly bound unto County of Orange N..C.,..0xange.eounty.Courthouse÷.106.2...0Argaxe.t.LauP., Hill. koromgh, N.C. as Obligee, hereinafter called Owner, for the use and benefit of claimants as hereinbelow defined, in the amount of Thirteen Thousand! Dollars and no/100 Dollars($ 13,000.00 ). for the payment whereof Principal and Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally,firmly by these presents. ..1 WHEREAS,Principal has by written agreement dated March 20 1985,entered into a contract with Owner for 1 .... . Plumbing Renovations to Orange County Historic Courthouse, Hillsborough, N.C. .. , .... in accordance with drawings and specifications prepared by Roman Kolidij, James M. Webb, 201 E. Rosemary (Here insert full name,title and address) :3 . Street, Chapel Hill, North Carolina 27278 t L.: which contract is by reference made a part hereof,and Is hereinafter referred to as the Contract. .:, NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION is such that if the Principal shall promptly make payment to all .'i.: claimants as hereinafter defined, for all labor and material used or reasonably required for use in the performance of the Contract,then this ....: .:-...= obligation shall be void; otherwise it shall remain in full force and effect,subject, however,to the following conditions: -..: (1)A claimant is defined as one having a direct contract with the Principal or with a sub-contractor of the Principal for labor, material, :11 i...- or both, used or reasonably required for use in the performance of the contract, labor and material being construed to include that part of water, gas, power, light, heat, oil, gasoline, telephone service or rental of equipment directly applicable to the Contract. ..... ..:-,•• (2) The above-named Principal and Surety hereby jointly and severally agree with the Owner that every claimant as herein defined, who -- has not been paid in full before the expiration of a period of ninety (90) days after the date on which the last of such claimant's .t. work or labor was done or performed, or materials were furnished by such claimant, may sue on this bond for the use of such --r: claimant, prosecute the suit to final judgment for such sum or sums as may be justly due claimant,and have execution thereon.The Owner shall not be liable for the payment of any costs or expenses of any such suit. _ ;-: (3) Na suit or action shall be commenced hereunder by any claimant, It (a) Unless claimant, other than one having a direct contract with the Principal, shall have given written notice to any two of the ,..z.- following: The Principal, the Owner, or the Surety above named,within ninety(90)days after such claimant did or performed the -:-. "..z. last of the work or labor, or furnished the last of the materials for which said claim is made, stating with substantial accuracy the amount claimed and the name of the party to whom the materials were furnished,or for whom the work or labor was done or -4 ,...;. performed. Such notice shall be served by mailing the same by registered mail or certified mail, postage prepaid, in an envelope addressed to the Principal, Owner or Surety, at any place where an office is regularly maintained for the transaction of business, .•:. :•:-.. or served in any manner in which legal process may be served in the state in which the aforesaid project is located, save that ,:. such service need not be made by a public officer. (b) After the expiration of one (1) year following the date on which Principal ceased work on said Contract, it being understood, 1 I ... however, that if any limitation embodied in this bond is prohibited by any law controlling the construction hereof such limitation; 1 shall be deemed to be amended so as to be equal to the minimum period of limitation permitted by such law. . - .. .- -.:.. (c) Other than in a state court of competent jurisdiction in and for the county or other political subdivision of the state,in which the . ...• _ ..", project, or any part thereof, is situated, or in the United States District Court for the district in which the project, or any part thereof,is situated,and not elsewhere. - ,r- : *: (4) The amount of this bond shall be reduced by and to the extent of any payment or payments made in good faith heriunder, inclusive... ib•-: II' •:. ..4... ... of the payment by Surety of mechanics' liens which may be filed of record against said Improvement, whether or not claim for the - - e.•• amount of such lien be presented under and against this bond. - _ :.,•• - _- 8. te=.'-• Signed and sealed this 20th March ... 19 5 day of ... .:,., Industr"al M • tenance & Supply Iric-....„ .... B - .• -----,--------- -',---..?-7■(--S;;Ii":::'..-__ :7..* e: (Witness) ...z..- -- Inci ,...; UNITED STATES FIDELITY AND UARANTY PAN f: -- -z- E tzeaat-ge.e. . . . _ ,--:=Ase ali (witness) BY. _ ,.. Alan Hall Crouch (Attorney-in:-fadt_)<•-. -_ ' This bond Is issued simultaneously with performance bond In favor of the Owner conditioned on the full and faithful performance of the contract •; - -., - 0 ..•- • L t , , i • TIMM nfgragita;MBIRMINKNMP4t.'••' tit.,4t;.'3d,.''„?..,r'''.:;:aff'itlattiMMIMMOMAMMITAARMan. Contract 211-A (2-707 0 1,1:* CERTIFIED COPY GENERAL. POWER OF ATTORNEY No. 94345 Know all Men by these Presents: That UNITED STATES FIDELITY AND GUARANTY COMPANY, a corporation organized and existing under the laws of the State of Maryland,and having its principal office at the City of Baltimore,in the State of Maryland. does hereby constitute and appoint Alan Hall . Crouch of the City of Burlington .State of North Carolina its true and lawful attorney in and for the State of North Carolina for the following purposes,to wit: To sign its name as surety to,and to execute, seal and acknowledge any and all bonds,and to respectively do and perform any and all acts and things set forth in the resolution of the Board of Directors of the said UNITED STATES FIDELITY AND GUARANTY COMPANY, a certified copy of which is hereto annexed and made a part of this Power of Attorney; and the said UNITED STATES FIDELITY AND GUARANTY COMPANY. through us,its Board of Directors.hereby ratifies and confirms all and whatsoever the said Alan Hall Crouch " -inay lawfn 'dyirrthe premises by virtue of these presents. • WitaeeaaJPhereof, the said UNITED STATES FIDELITY AND GUARANTY COMPANY has caused this instrument to be sealeH•"With.,ats6tptrrate seal, duly attested by the signatures of its Vice-President and Assistant Secretary, this 22nd day of April .A.D.19 83 • " `r^ UNITED STATES FIDELITY AND GUARANTY COMPANY. • James A. M • (Signed) By Mappus Vice-President. (SEAL) (Si ed) W. B. M. Hingeley Assistant Secretary. STATE OF MARYLAND. ) 3 ss: BALTIMORE CITY, On this 22nd day of April ,A.D.19 8 3before me personally came James A. Mappus ,Vice-President of the UNITED STATES FIDELITY AND GUARANTY • COMPANY and W. B. M. Hingeley ,Assistant Secretary of said Company,with both of whom I am personally acquainted,who being by me severally duly sworn,said that they,the said James A. Mappus and W. B. M. Hingeley_ were respectively the Vice-President and the Assistant Secretary of the said UNITED STATES FIDELITY AND GUARAN COMPANY, the corporation described in and which executed the foregoing Power of Attorney; that they each knew the seal of said corporation; that the seal affixed to said Power of Attorney was such corporate seal, that it was so fixed by order of the Board of.Directors of said corporation, and that they signed their names thereto by like order as Vice-President and Assistant Secretary.respectively,of the Company. My commission expires the first day in July,.(1. D. 19. 6. (SEAL) (Signed) Margaret M. Hurst Notary Public. STATE OF MARYLAND ) BALTIMORE CITY. j Set. I, Saundra E. Banks ,Clerk of the Circuit Court for Baltimore City,which Court is a Court of Record,and has a seal,do hereby certify that Margaret M. Hurst ,Esquire,before whom the annexed affidavits were made,and who has thereto subscribed his name,was at the time of so doing a Notary Public of the State of Maryland,in and for the City of Baltimore, duly commissioned and sworn and authorized by law to administer oaths and take acknowledgment,•or proof of deeds to be recorded therein. I further certify that I am acquainted with the handwriting of the said Notary,and verily believe the signature to be his genuine signature. In Testimony Whereof, I hereto set my hand and affix the seal of the-Circuit Court for Baltimore City,the same being a Court of Record,this 22nd day of April r i 1 { ,A.D.1983 (SFIAT,) (Signed) Saundra E. Banks Clerk of the Circuit Court for Baltimore City. FS 3(1-83) �re COPY OF RESOLUTION • • That Whereas;it is necessary for the effectual transaction of'business that this Company appoint agents and attorneys with power and authority to act for It and in its name in States other than Maryland,and In the Territories of the United States and in the Provinces and territories of Canada; • Therefore, be it Resolved, that this Company do,and it hereby does, authorize and empower its President or either of its Vice• • Presidents in conjunction with its Secretary or one of its Assistant Secretaries.under its corporate seal.to appoint any person or persons xt? as attorney or attorneys-in-fact,or agent or agents of said Company,in its name and as its act,to execute and deliver any and all contracts guaranteeing the fidelity of persons holding positions of public or private trust. guaranteeing the performances of contracts other than insurance policies and executing or guaranteeing bonds and undertakings, required or permitted in all actions or proceedings, or by law allowed,and Also,in its name and as its attorney or attorneys-in-fact,or agent or agents to execute and guarantee the conditions of any and all bonds. recognizances, obligations, stipulations, undertakings or anything in the nature of either of the same: which are or may by law, municipal or.otherwise, or by any Statute of the.United States or of any State or Territory of the United States or of the Provinces or . territories:of Canada,or by the rules,regulations, orders, customs, practice or discretion of any board- body, organization. office or officer, local, municipal or otherwise, be allowed, required or permitted to be executed.made.taken.given,tendered,accepted,filed or recorded for the security or protection of, by or for any person or persons, corporation, body, office, interest, municipality or other association or organization whatsoever, in any and all capacities whatsoever, conditioned for the doing or not doing of anything or any conditions which may be provided for in any such bond,recognizance,obligation,•stipulation,or undertaking,or anything in the nature of either of the same. I, George W. ' Lennon, 'J r ,an Assistant Secretary of the UNITED STATES FIDELITY AND GUARANTY COMPANY, do hereby certify that the foregoing is a full, true and correct copy of the original power of attorney given by said Company to ' Alan Hall Crouch • of Burlington,North . Carolina, authorizing and empowering him to sign bonds as therein set forth,which power of attorney has never been revoked and is still in full force and effect. • And I do further certify that said Power of Attorney was given.in pursuance of.a resolution adopted at a regular meeting of the Board of Directors of said Company, duly called and held at the office of the Company in the City of Baltimore, on the 25th day of November.1981,at which meeting a quorum of the Board of Directors was present,and that the foregoing is a true and correct copy of said • reeol:i)ion„gat:•the,whole thereof as recorded in the minutes of said-meeting. • In teitg.rfietty Whereof, I have hereunto set my hand and the seal of the UNITED STATES FIDELITY AND GUARANTY .,:CO?1IPANX-.4 n- March 20, 1985 (Date) • • Assistant Secretary. • • • • • a • • Y;F, e .r..,,i-t?; •? = 4 :•,F- .. .....AL;it,•-S,z ii(. ..l�F: ':�V ref:7YNL+.1!i;.x. Gt:.A.,:.v. i,•.'FS't. .. ,t-..i?a 'Y7iEZ: f£SefF/,. 4V?i 4'. S.._, x UNITED STATES EIDELI -1, ' UANTY COMPANY ` . (A Stock 5,nuflinf) PERFORMANCE BOND Approved by The American Institute of Architects A.L A.Document No.A-311(February 1970 Edition) BOND NUMBER _. KNOW ALL MEN BY THESE PRESENTS: That -Industrial Maintenance & Supply. Tilo 1 P. 0. Box 513 ,• w e.... ive xa N S?4t...SsatO.1. n0 2.725.8 as Principal, hereinafter called Contractor, and UNITED STATES FIDELITY AND GUARANTY COMPANY, a corporation organized and existing under the laws _ of the State of Maryland, Baltimore, Maryland, as Surety, hereinafter called Surety,are held and firmly bound unto County of 44 - -1 Orange, North Carolina, Orange County Courthouse, 106 E. Margaret Lane, `ry. Hillsborough, North Carolina as Obligee, hereinafter called Owner, in the amount of Thirteen Thousand Dollars and no/100 MA P1-4x-+'-' • Dollars ($ 13,000.00 ) for the payment whereof Contractor and Surety bind themselves, their heirs,-executors, administrators, successors and assigns, jointly and severally, firmly by these presents.- ire • EI • .'' P. WHEREAS., Contractor has by written agreement dated March 20 1985,entered into a contract'with Owner for Plumbing Renovations to Orange County Historic Courthouse, Hillsborough, N.C. . i.r...1:1...-77 in accordance with drawings and specifications prepared by_Roman Kolidiix James M. Webb, .201 E. Rosemary (Here insert full name,title and address) ••Street•••••Chopel•-Hi•1•l, •Ncrr•t•h •Cavold:t1•a--- -72.7•& , which contract is by reference made a part hereof,and is hereinater referred to as the Contract. ._ . , NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION is such that, if Contractor shall promptly and faithfully perform -. 4 said Contract,then this obligation shall be null and void;otherwise it shall remain in full force and effect. The Surety hereby waives notice of any alteration or extension of time made by the Owner. " • t: :< Whenever Contractor shall be,and declared by Owner to be in default under the Contract,the Owner having performed Owner's obligations g �s thereunder,the Surety may promptly remedy the default,or shall promptly =4 (1) Complete the Contract in accordance with its terms and conditions,or (2) bid elects, upon determinationth byththe Owner andd the and upon the arrange for a contract between such bidder and Owner, and make available as Work progresses (even though there should be a default or a succession of defaults under the contract or contracts of completion arranged under this paragraph) sufficient funds to pay the cost of completion less the balance of the contract price; but not exceeding, including other costs and damages for which the Surety may be liable . . t hereunder, the amount set forth in the first paragraph hereof. The term "balance of the contract price," as used in this paragraph, shall'•'- i i s .� ;, r;,.fi; mean the total amount payable by Owner to Contractor under the Contract and any amendments thereto, less the amount properly paid by •ES. ' Owner to Contractor. L. . Any suit under this bond must be instituted before the expiration of two (2) years from the date on which final payment under the'' 6 Contract falls due. -- IA; Pli No right of action shall accrue on this bond to or for the use of any person or corporation other than the Owner named,herein or ...... 3 the heirs,executors,administrators or successors of the Owner. ' Signed and sealed this 20th day of Maxth r�Qg .: F In the presence of Indus tri-1 Ma' =trance & Sup y.'T•p .- (witness) ••^Princtpui 1 -. UNITED STATE FIDELITY AND GUARANTY•BOMPANY - (witness) By ..�9 1.-::,�T -ee, .G;�. s - •(Seall • ~'-: Alan Hall Cro h A • ,- -' r- _ b�.a";i::�•..f _1.� .N:. +ntli' r. _. 5v .trig s Si1,' t:;^;.t._j [o•1^l' •,N �4�c''4 `��.i 1 1� �,Fl�i , it?:�,Y;,.. ;tF.<iiii� x.3... +i ••t.,.,� :iSi?i'si .,F`�:r: �t?^.,i�. cr3S.% ..iea.ci_.f.6.n�..,lF�-u .f7 (i�\.rl�..,.,tL�L;,, vr,W!f:.�.,i!{.,Fri::4zn.r.+....�titk4V�ltF:...,,,`�+?fiy:L,�::•�+,?��•iJ^§'at�7..�':e'`•.53 '.t.•.3�:.+: 1t4�ifiF• .^,�, ;��,,f";�'S)�ti�il)E:;if�.rrfli`Ii�,��„ilfin::`1'a;,. Contract 211 (2-70) z=; CERTIFIED COPY �t If GENERAL POWER OF ATTORNEY No 94345 Knaeo all Men by these Presents; That UNITED STATES FIDELITY AND GUARANTY COMPANY, a corporation organized and existing under the laws of the State of Maryland,and having its principal office at the City of Baltimore, in the State of Maryland, does hereby constitute and appoint Alan Hail Crouch of the City of Burlington .State of North Carolina • • its true and lawful attorney in and for the State of North Carolina for the following purposes,to wit:. To sign its name as surety tq,and to execute,seal and acknowledge any and all bonds,and to respectively do and perform any and • all acts and things set forth in the resolution of the Board of Directors of the said LTNITED STATES FIDELITY AND GUARANTY COMPANY,a certified copy of which is hereto annexed and made a part of this Power of Attorney; and the said UNITED STATES FIDELITY AND GUARANTY COMPANY, through us.its Board of Directors,hereby ratifies and confirms all and whatsoever the said Alan Hall Crouch - •...auf lawfu7Iy;;d�a.-the premises by virtue of these presents. _- :lra:TPicriai(CW1tereof, the said UNITED STATES FIDELITY AND GUARANTY COMPANY has caused this instrument to be staled'with,uts c_ iarate seal, duly attested by the signatures of its Vice-President and Assistant Secretary,this 22nd day of �: - April ,A.D.19 83 =� ^• UNITED STATES FIDELITY AND GUARANTY COMPANY. (Signed). By James A. Mappus Vice President. (SEAL) • (Signed) W. B. M. Hingeley Assistant Secretory. STATE OF MARYLAND. I ss: BALTIMORE CITY, , On this 22nd day of April ,A.D.19 83before me h James A. Mappus .Vice-President of the UNITED STATES FIDELITY AND GUARANTY COMPANY and W. B. M. Hingeley whom I am personally acquainted, who being +Assistant Secretary of said Company,with both of ng by me severally duly sworn,said that they,the said James A. Mappu s and W. B. M. Hingeley were respectively the Vice-President and the Assistant Secretary of the said UNITED STATES FIDELITY AND GUARANTY COMPANY, the corporation described in and which executed the foregoing Power of Attorney; that they each knew the seal of said corporation: that the seal affixed to said Power of Attorney was such corporate seal, that it was so fixed by order of the Board of Directors of said corporation, and that they signed their names thereto by like order as Vice-President and Assistant Secretary,respectively,of the Company. My commission expires the first day in July,A. D. 19..86. (SEAL) (Signed) Margaret M. Hurst STATE OF MARYLAND Notary Public. j Set. BALTIMORE CITY. L Saundra E. Banks , of the Circuit Court for Baltimore City,which Court is a Court of Record,and has a seal,do hereby certify that Margart M Hurst whom the annexed affidavits were made,and who has thereto subscribed his name, was at the time of so doing a Notary Esquiic,before I State of Maryland, in and for the City of Baltimore, duly commissioned and sworn and authorized by law to adminise oaths anditake acknowledgment, or proof of deeds to be recorded therein. I farther certify that I am acquainted with the handwriting of the said Notary,and verily believe the signature to be his genuine signature. In Testimony Whereof, I hereto set my hand and affix the seal of the Circuit Court for Baltimore City,the same being a Court of Record, this 2 2nd day of April ,A D.19 83 (SEAL) (Signed) Saundra E. Banks Clerk of the Circuit Court for Baltimore City. F$3(1.513) COPY OF.RESOLUTION. • That Whereas,it is necessary for the effectual transaction of business that this Company appoint agents and attorneys with power and authority to act for it and in its name in States'other than Maryland,and in the Territories of the United States and in the Provinces and territories of Canada; - Therefore, be it Resolved, that this Company do,and it hereby does, authorize-and empower its President or either of its Vice. • - Presidents in conjunction with its Secretary of one of-its Assistant Secretaries, under its corporate seal,to appoint any person or persons as attorney or attorneys-in-fact,or agent or agents of said Company,in its name and as its act.to execute and deliver any and all contracts guaranteeing the fidelity of.persons holding positions of public or private trust- guaranteeing the performances of contracts other than insurance policies and executing or guaranteeing bonds and undertakings, required or permitted in all actions or proceedings, or by law allowed,and Also,in its name and as its attorney or attorneys-in-fact,or agent or agents to execute and guarantee the conditions of any and all bonds,recognizances, obligations, stipulations, undertakings or anything in the nature of either of the same, which are or may by law, municipal or otherwise, or by any Statute of the United States or of any State or Territory of the United States or of the Provinces or territories of Canada,or by the rules,regulations,orders,customs, practice or discretion of any board. body, organization,office or officer, local, municipal or otherwise, be allowed, required or permitted to be executed.made. taken.given,tendered, accepted,filed or recorded • for the security or protection of, by or for any person or persons, corporation- body, office, interest, municipality or other association or organization whatsoever, in any and all capacities whatsoever, conditioned for the doing or not doing of anything or any conditions which may be provided for in any srich bond,recognizance,obligation,stipulation,or undertaking,or anything in the nature of either of-the same. • • I, George W.. Lennon, Jr. ,an Assistant Secretary of the UNITED STATES FIDELITY AND GUARANTY COMPANY, do hereby certify that the foregoing is a full, true and correct copy of the original power of attorney given by said Company to Alan Hall Crouch of Burlington,North Carol 1;n a, authorizing and empowering • him to sign bonds as therein set forth,which power of attorney has never been revoked and is still in full force and effect. And I do further certify that said Power of Attorney was given in pursuance of a resolution adopted at a regular meeting of the Board of Directors of said Company, duly called and held at the office of the Company in the City of Baltimore, on the 25th day of November,.I98l,at which meeting a quorum of the Board of Directors was present,and that the foregoing is a true and correct copy of said resejution end•thewhole thereof as recorded in the Minutes of said meeting. " In 7 e'stio,topy Whereof, I have hereunto set my hand and the seal of the UNITED STATES FIDELITY AND GUARANTY —COMP-A i.7%en ' 4atch 20, 1985 ' (Date) • • Assistant Secretary/. • rtx 6�M ur% G; E. • ' V , ' SET ISSUE DATE(MMIDD/YY) r CERTIFICATE CATE dF INSURANCE �$ 19 r THIS CE RIGHTS I CERTIFICATE IS IS ISSUED AS AE MATTER PRODUCER OF INFORMATION ONLY AND CONFERS OLDER.THIS CERTIFICATE DOES NOT AMEND, ..' THE SOMERS PARDUE AGENCY, INC. EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POUCIES BELOW. P. O. Box 939 COMPANIES AFFORDING COVERAGE Burlington, N. C. 2 7215 COMPAN U H 1 It Y A'Fidelit & Guarant' Insurance Underwriters °O COMPANY p U. S. Fideli ' & Guaran ' Co. INSURED COMPANY c Industrial Maintenance & Supply, Inc. '- " Fidelit' & Guar ant,' Insur• ,ce C. P.0. Box 513 COMPANY p LbIIER Haw River, N. C. 2 7258 COMPANY E COVERAGES THIS IS TO CERTIFY THAT POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO AU.THE TERMS,EXCLUSIONS,AND CONDI- TIONS OF SUCH POLICIES. LIABILITY LIMITS IN THOUSANDS E:„ POLICY NUMBER DDATE(M FEW11'V) DATE MIDD/YT) TYPE OF INSURANCE . Mil E 11=1:=1 GENERAL UABILlTY 7-16-83 7-16-86 IeNJDDURY .SMP 043084816 � ,e COMPREHENSIVE FORM PREMISESIOPERATiDNS oA�MPAC3E ��vii UNDERGROUND El PROOUCTSICOMPO ETED OPERATIONS FMB NED 500 $ 500 Q CpNTRACTUAL r� INDEPENDENT CONTRACTORS e BROAD FORM PROPERTY DAMAGE PERSONAL INJURY $500 III PERSONAL INJURY BlpILY S ' B AUTOMOBILE LIABILITY BAF0585804$9 7-16-$4 7 16--85 1111111 ■ e ANY AUTO gpqy ALL DINNED AUTOS(PRIV.E:;11 PASS.) �NA ALL OWNED AUTOS�OTNER THAN 1 PRIV.PASS. PROPERTY e HIRED AUTOS PROAGE a AUTOS NDN-0WNED 81&PD 500 ', IIIII GARAGE LIABILITY COMBINED $ e Qx lui i EXCESS LU■BIUTY e UMBREUA FORM CEP043747154 7 16-84 -16-$5 al&PD $ 2,000 $ 2,000 all OTHER THAN UMBRELA FORM STATUTD(iYNC )- 1-4 rz, •Np WORKERS'COMPENSATION $ LOO (EACH ACGIOENT) AND 6503923848 7-1.6-84 7-�6-85 (DISEASE-POLICY OMIT) EMPLOYERS'LIABILITY (DISEASE-EACH EMPLOYEE) OTHER .11111111111111 IIIIII DESCRIPTION OF OPERATIONS ILOCATIONS/VEHICLESISPECIAL ITEMS JOB: Renovations, Orange County Historic Courthouse CERTIFICATE HOLDER ?. � , :. .,. _ CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POUCIES BE CANCELLED BEFORE THE EX- County,of Orange, N.C. PIRATIO DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO Orange County Courthouse MAIL )0 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFt,BUT FAILURE TO MAIL SUCH NOTICE SHALL RAPOSE NO OBLIGATION•-'LIABILITY Hillsborough, N. C. 2 7278 OF ANY KIND UPON THE COMPANY,IT S OR -EP�SENT:- IV•-. . AUTHORIZED REPRESENTATIVE -;-•f??�.7v J *' r''' . '���• = IIR/ACORD CORPORATION 1984 ACORD`25'(21841 = f . • . - .• - - . . ' • . - - . _ . • . , • , . . . . .- - • ' - • • . - •• ,-, •• 1 . - THE AMERICAN- INSTITUTE OF ARCHITECTS . . .. . . . . . . • . onus . . • k .110. . • . : ... .. );.,, . , • . ft. 7 • . • • AM Document B151 • _ - Abbreviated Form of Agreem{ent Betvveen . Own. and Architect . . . • For Construction Projects of Limited Scope • 1978 EDITION THIS DOCUMENT HAS IMPOP.TANT LEGAL CONSEQUENCES;CONSULTATION WITH AN ATTORNEY IS ENCOURAGED WITH RESPECT TO ITS COMPLETION OR MODIFICATION AGREEMENT . . - . made as of the seventh day of January • in the year of Nineteen Hundred and eight-five . . . BETWEEN the Owner: - orange county, North Carolina and the Architect: Dail Dixon & Associates; Architects Carrboro, North Carolina • , For the following Project: (Include detailed description of Project location and scope•) ' • Plans and specifications or a 730 square foot expansion together with 7 runs for the Animal Shelter located at Airport Road, Chapel Hill, North Carolina. • . - _ The Owner and the Architect agree as set forth below_ Copyright1974, e,-).19Th by The Artt!..riczn Institute of Areh:Pects,1735 New York Avenue, NW., lAraThinVon, D.C. 2 &. Repro of toe rnal4na1 11:-..reir; or suLstantill quota:ion of is provisions without permission of the MA violates the copyright law;of the United Slates and will be subject to legal prosecution. MA DOCUMENT C151 • ABBREVIATED OWNER-ARCHITECT AGREEMENT • JUNE 197n EDITION • AIAO ' • 0 1973• THE AMERICAN INSTITUTE DE ARCHITECTS,1735 NEW YO R,C AVENUE, N.W., WASHINGTON, D.D.C. 20,100 B151-1973 • ,-: • . , . . . . . . .. . • .. • . • . . . • . . • • . • - . . • • • .• •. . . • .• . ,- • - • • . ' . . • . ' - .. . .. • . - Terms and Conditions of Agreement Between Owner and Architect 7,..? . . . . • . . . ,'-• ARTICLE 1 . • '1.4.4, The Architect shall visit the site at intervals appro.- - . priate to the stage of construction or as otherwise agreed ARCHITECT'S SERVICES ■ by the Architect in writing to becorne generally familiar AND RESPONSIBILITIES ' with the progress and quality of the Work and to deter- -- . mine in general if the Work is proceeding in accordance - The Architect's Basic Services are as described un- with the Contract Documents. However, the•Architect der the four,Phases identified below and in Article shall not be required to make exhaustive or continuous 10, and unless otherwise provided in Article 10, . on-site inspections to check the quality or quantity of the include normal structural, mechanical and electri- •Work. On the basis of such on-site observations as an cal engineering services, architect, the Architect shall keep the Omer informed of • 1.1. DESIGN PHASE the progress and quality of the Work, and shall endeavor to guard the Owner against defects and deficiencies in the 1.1.1 The Architect shall review with the Owner alterna- Work of the Contractor. . - tive approaches to design and construction of the Project. • 1.4.5 The Architect shall not have control or charge of 1.1.2 Based on the mutually accepted program and Proj- and shall not be responsible for constructine means, ect budget requirements, the Architect shall prepare, for methods, techniques, sequences or procedures, or for approval by the Owner, Design Documents consisting of safety precautions and programs in connection with the drawings and other documents appropriate for the Proj- Work, for the acts or omissions of the Contractor, Sub-, ect, and shall submit to the Owner a Statement of Probe- contractors or any other persons performing any or the ble Construction Cost, Work, or for the failure of any of them to carry out the 1.2 CONSTRUCTION DOCUMENTS PHASE Work in accordance with the Contract.Documents. 1.2.1 Baked on the approved Design Documents,the Ar- 1.4.6 The Architect shall at all times have access to the chitect shall prepare, for approval by the Owner, Con- Work wherever it is in preparation and progress. struction Documents consisting of Drawings and Specifi- 1.4.7 The Architect shall determine the amounts owing cations setting forth in detail the requirements for the to the Contractor based on observations at the site and construction of the Project and shall advise the Owner on evaluations of the Contractor's Applications for Pay- • of any adjustments to previous Statements of Probable meat, and shall issue Certificates for Payment in such Construction Cost. • amounts. 1.2.2 The Architect shall assist the Owner in connection 1.4.8 The issuance of a Certificate for Payment shall con- . with the Owner's responsibility for filing documents re- stitute a representation by the Architect to the Owner, quired for the approval of governmental authorities hay- , . oases' on. the Architect's observations at the site as pro- ing jurisdictioh over the Project. vided in Subparagraph 1.4.4 and on the data comprising 1.3 BIDDING OR NEGOTIATION PHASE the Contractor's.Application for Payment,that,to the best 1.3.1 Unless provided in Article 10, the Architect, fol- of the Architect's knowledge, information and belief, the Work has progressed to the. the quality of lowing the Owner's approval of the Construction Docu- point indicated; ments and of the most recent Statement of Probable Con- the Work is in accordance with the Contract Documents struction Cost, shall assist the Owner in obtaining bids or (subject to an evaluation of the Work for conformance negotiated proposals and in awarding contracts for con- with the Contract Documents upon Substantial Compile- tion,to the results of any subsequent tests required by or struction. performed under the Contract Documents, to minor• 1.4 CONSTRUCTION PHASE—ADMINISTRATION OF THE deviations from the Contract Documents corract-,ble prior CONSTRUCTION CONTRACT - to completion,and to any specific qualifications stated in. 1.4.1 The Construction Phase will commence with the the Certificate for Payment); and that the Contractor is award of the Contract for Construction and will terminate entitled to payment in the amount certified. However, the when final payment to the Contractor is due, or in the issuance of a Certificate for Payment shall not be a repre- absence of a final Certificate for Payment or of such due sentation that the Architect has made any examination to date, sixty days after the Date of Substantial Completion ascertain how and for what purpose the Contractor has of the Work, whichever occurs first. used the moneys paid on account of the Contract Sum. 1.4.2 Unless otherwise provided in this Agreerhent and 1.4.9 The Architect shall be the interpreter of the re- incorporated in the Contract Documents, the Architect quirements of the Contract Documents and the judge of shall provide administration of the Contract for Construe- the performance thereunder by both the Owner and - tion as set forth below and in the edition of AIA Docu- Contractor, and shall render written decisions on all merit A201, General Conditions of the Contract for Con- claims, disputes and other matters in question between streetion, current as of the data of this Agreement, the Owner and the. Contractor. In the capacity of inter- - 1.4.3 The Architect shall be a representative of the ureter and judge, the Architect shall endeavor to secure Owner during the Construction Phase. Instructions to the faithful performance by both the Owner and the Con- Contractor shall be forwarded through the Architect. tractor, shall not show partiality to either,and shall not be AR DOCUMENT 3151 • ABBREVIATED OWNER-ARCHITECT AGREEMENT • JUNE 1978 EDITION • AIA® CI 1773 • THE AMERICAN INSTITUTE OF ARCHITECTS,1735 NEW YORK AVENUE, NW., WASHINGTON. D.C. 20005 B151-1973 . 2 et liable for the result of any interpretation or decision ports as required by law or the Contract Documents. rendered in good faith in such capacity, 2.4 The Owner shall furnish all legal, accounting and which The Architect conform shalt htheContract Docum Documents,and time for the Project, including ssuch auditing necessary ervices.s which does authority to re to will have authority to require special inspection-or testing the Owner may require to verify the Contractor's Applica-ascertain how.or for what pur- of io r,i it is necessary sere or advisable iv the fc rithe impleme ttatioon'of• poses the Contactorruses the moneys paid by the O ner. toe,n e t of thery or raoc m . 2.5 The services, information, surveys and reports re-. the intent of the Contract Documents. 1.4.11 The Architect shall review and approve or take quired by Paragraphs 2.2 through 2.4 inclusive shall be ;other appropriate action upon the Contractor's submittals furnished at the Owner's expense, and the Architect shall such as Shop Drawings, Product Data and Samples, but be entitled to rely upon the accuracy and completeness only for conformance with the design concept of the thereof. • Work and with the information given in the Contract 2.6 if the Owner observes or otherwise becomes aware . Documents. Such action shall be taken with reasonable of any fault or defect in the Project or nonconformance promptness so as to cause no delay. The Architect's ap- with the Contract Documents, .prompt written notice prove( of a specific item shall not indicate approval of an thereof shall be given by the Owner to the Architect. aasemb!y of which the iterre is a component. 2.7 The Owner shall furnish required information and 1.4.12 The Architect shall prepare Change Orders for the shall render approvals and decisions as expeditiously as _Owner's approval and execution,and shall have authority necessary for the orderly progress of the Architect's sew- to order minor changes in the Work not involving an ices and of the Work. . - adjustment in the Contract Sum or an extension of the Contract Time. ARTICLE 3 1.4.13 The Architect shall conduct inspections to deter- CONSTRUCTION COST mine the Dates of Substantial Completion and final corn- ptetion,and shall issue a final Certificate for Payment. 3.1 DEFINITION 1.4.14 The extent of the duties,responsibilities and limita- 3.1.1 The Construction Cost shall be the total cost or ' tions of authority of the Architect as the Owner's repre- estimated cost to the Owner of all elements of the Project sentative during construction shall not be modified or ex- designed or specified by the Architect. tended without written consent of the Owner, the Con- 3.1.2 The Construction Cost shall include at current mar- -and the Architect. ket rates, including a reasonable allowance for.overhead 1.5 ADDITIONAL. SERVICES and profit, the cost of labor and materials furnished by 1.5.1 Additional Services shall be provided if authorized - the Owner and any equipment which has been designed, or confirmed in writing by the Owner or if included in specified,selected or specially provided for by the Archi- Article 10, and they shall be paid for by the Owner as tect. • ;.' provided in this Agreement. 3.1.3 Construction Cost does not include the compensa- 1.5.2 If the Owner and the Architect agree that more Lion of the Architect and the Architect's consultants, the s' extensive representation at the site than is described in cost of the land, rights-of-way, or other costs which are Paragraph 1.4 shall be provided, such additional project , the responsibility of the Owner as provided in Article 2. representation shall be provided and paid for as set forth 3e RESPONSIBILITY FOR CONSTRUCTION COST in Article 10. 3.2.1 it is recognized that neither the Architect nor the 1.6 TIME Owner has control over the cost of labor, materials•or 1.6.1 The Architect shall perform services as expediti- equipment,over the Contractor's methods of determining ously as is consistent with professional skill and care and bid prices,or over competitive bidding, market or nego- the orderly progress of the Work. tiating conditions. Accordingly, the Architect cannot and . does not warrant or represent that bids or negotiated ' ARTICLE 2 prices will not vary from any Statement of Probable Con- struction Cost or other cost estimate or evaluation pre- THE OWNER'S RESPONSII3IL!TIES pared by the Architect. The following services and responsibilities, and 3.2.2 No fixed limit of Construction Cost shall be estab- any others so indicated in Article 10, shall be un- lished as a condition of this Agreement by the furnishing, dertaken by the Owner. proposal or establishment of a Project budget,unless such fixed limit has been agreed upon in writing and signed by 2.1 The Owner shall provide full information including the parties hereto. If such a fixed limit has been estab- a program, which shall set forth the Owner's design lished, the Architect shall be permitted to include con- objectives, constraints and criteria, tingencies for design, bidding and price escalation, to de- - 2.2 The Owner shall furnish a legal description and e. termine what materials, equipment, component systems certified land survey of the site and the services of soil and types of construction are to be included in the Con- engineers s;,• or other consultants when such services are •tract Documents, to make reasonable adjustments in the deemed necessary by the Architect. scope of the Project and to include in the Contract Doc- 2.3 The Owner shall furnish structural, mechanical, uments Alternate Bids to adjust the Construction Cost to , chemical and other laboratory tests, inspections and re- the fixed limit. Any such fixed limit shall be increased in • AIA DOCUMENT 8151 • A911REVIATED OWNER-ARCHITECT AGREEMENT • JUNE 1978 EDITION . MAD 3 8151-197$ O 19Th• THE AMERICAN INSTITUTE OF ARCHITECTS,1735 NEW YORK AVENUE, N M., WASHINGTON, D.C. a o .•. - . . . . . . ' . . • - - .. . • • - .' . . - . . •. . . . . • . • . •. _• . . - • . . . • -•• , .• • t - '• - , • • . . - • • the arnounteof any increase in the Contract Sum occurring carried by the Architect and the Architect's con- " . after execution of the Contract for Construction. . • sultants,' • . . . ' 3.2.3 Any Project budget or fixed limit of Construction . *45 Payments on account of the Architect's Additional Cost shall be adjusted to reflect any change in the general Services and for Reimbursable Expenses as defined in level of pikes in the construction industry between the • Paragraph 4.4 shall be made monthly upon presentation • date of submission of the Construction Documents to the of the e:chitect's statement of services rendered or ex- Owner and the date on which proposals are sought. penses incurred. • 3.2.4 If a fixed limit of Construction Cost (adjusted as 4.6 . No deductions shall be madefrom the Architect's. provided in Subparagraph 3.2.3) is exceeded by the low- compensation .ori account of sums withheld from pay- est bona fide bid or negotiated proposal, the Owner shall ments to contractors. . . • . . • (I) give written approval of an increase iri such fi'xed'limit, 4.7 If the Project is suspended or abandoned in whore (2) authorize rebidding or renegotiating•of the Project . or in part for more than three months, the Architect shall . . within a reasonable time, (3) if the Project is abandoned, - be compensated for ail,services performed prior to receipt terminate in accordance with Paragraph 7.2, or (4) coop- of written notice from the Owner of such suspension or erate in revising the Project scope and quality as required abandonment, together with Reimbursable Expenses then to reduce the Construction Cost. In the case.of (4), pro- 'due and all'Termination Expenses 'es defined,in Paragraph vided a fixed limit of Construction Cost has been estab- 7.4. If the Project is resumed after being suspended for fished as a condition of this Agreement, the Architect, more than three months, the Architect's compensation • without additional charge,shall modify the Drawings and ' . shall be equitably adjusted. . . . = - - Specifications as necessary to comply with the fixed limit. - • - The providing of such service shall be the limit of the ARTICLE S. - - • Architect's responsibility arising from the establishment of OWNERSHIP AND USE•OF DOCUMENTS • such fixed limit, and having done so, the Architect shall be entitled to compensation for all services performed, in 5.1 Drawings and Specifications as instruments Of sem- ' • accordance with this Agreement,whether or not the Con- ice are and shall remain the property of the Architect struction•Phase is 'commenced. whether the Project for which they are made is executed or not.The Owner shall be'permitted to retain copies,in- . eluding reproducible copies, of Drawings and Specifica- . ARTICLE 4 . tions for information and reference in connection with • PAYMENTS TO THE ARCHITECT the Owner's use and occupancy of the Project.The Draw- ' ' ings.ana,Specific-ations shall not be used by thst-Owner on ' . 4.1 An initial payment as set forth in Paragraph 9.1 is other projects, for additions to this Project, or for corn- the minimum payment under this Agreement. pletion of this Project by others provided the Architect is 4.2 Subsequent payments for Basic Services shall,be not in default under this Agreement, except by agreement made monthly and shall be in proportion to services per- in writing and with appropriate compensation to the formed within each Phase. . Architect. 4.3 When compensation is based on a percentage of 5.2 Submission or distribution to meet official regula- , Construction Cost, and any portions of the Project are tory requirements or for other purposes in connection deleted or otherwise not constructed, compensation for with the Project is not to be construed as publication in •such portions of the Project shall be payable to the extent derogation of the Architect's rights. services are performed on such portions, in accordance . . with the schedule set forth in Subparagraph 9.2.2, based ARTICLE 6 on (1) the lowest bona fide bid or negotiated proposal,or ARBITRATION • (2) if no such bid or proposal is received, the most recent - Statement of Probable Construction Cost. 6.1 All claims, disputes and other matters in question 4.4 Reimbursable Expenses include actual expenditures between the parties to this Agreement, arising out of or :— made by the Architect in the interest of the Project for: relating to this Agreement or the breach thereof,shall be • .1. expense of transportation and living expenses in decided by arbitration in accordance with the Construe- connection with out-of-town travel, authorized by tion Industry Arbitration Rules of the American Arbitra- • the Owner, tion Association then obtaining unless the parties mutu- . .2 long distance communications, • ally agree otherwise. No arbitration, arising out of or re- latine to this Agreement shall include, by consolidation, joinder.3 fees paid for securing approval of authorities hay- a i ' or n any other manner, any additional person in jurisdiction over the Project, :• not a party to this Agreement except by written consent .4 reproductions, containing a specific reference to this Agreement and .5 postage and handling of Drawings and Specifica- signed by the Architect,the Owner, and any other person . • • tions, . sought to be joined. Any consent to arbitration involving .6 renderings and models requested by the Owner, an additional person or persons shall not constitute con- .7 expense of overtime work requiring higher than sent to arbitration of any dispute not described therein, regular rates, if authorized by the Owner, This Agreement to arbitrate and any agreement to arbi- .8 Qxp;mse of any additional insurance coverage or trate with an additional person or persons duly consented limits, including professional liability insurance, to by the parties to this Agreement shall he specifically requested by the Owner in excess of that normally enforceable under the prevailing arbitration law. ....:____ AiA DOCUMENT 5151 • ABBREVIATED OWNER-ARCINTECT AGREEMENT • JUNE 1973 EDITION • AliO 'D 1'..73 • THE AMERICAN INSTITUTE OF ARCHITECf5,1735 NEW YORK AVENLIE, NAV., WASIIINGTON. D.C. 2.1.1cs. B151-1973 4 . • • ` r;�, - . • • - 6.2 In .no w event shall the demand for arbitration be .2 10 percent if termination occurs during the Con- made after the date when institution of legal or equitable - struction Documents Phase,or • proceedings based on such claim, dispute or other matter . 5 percent if termination occurs during any subse- in question would be barred by the applicable statute of quent phase. . limitations. ,. • • _ 6.3 The award rendered by the arbitrators shall be • ARTICLE 8 .• • final,and judgment may be entered upon it in accordance • • MISCELLANEOUS PROVISIONS with applicable law in any court having jurisdiction thereof. 8.1 This Agreement shall be governed by the law of . the principal place of business of the Architect. • 8.2 As between the parties to this Agreement:as to all ARTICLE 7 acts or failures to act by either party to this Agreement, • TERMINATION OF AGREEMENT any applicable statute of limitations shall commence to 7.1 This Agreement may be terminated by either party run and any alleged cause•of action shall be deemed to g Y Y P have accrued in any and all events not later than the upon seven days' written notice should the other party relevant Date of Substantial Completion of the Work,and fail substantially to perform in accordance with its terms as to ar.y acts or failures tb act occurring after the relevant • through no fault of the party initiating the termination. Date of Substantial Completion,not.later than the date of 7.2 This Agreement may be terminated by the Owner issuance of the final Certificate for Payment. upon,at least seven days' written notice to the Architect 8.3 The Owner and the Architect, respectively, bind in the event that the Project is permanently abandoned, themselves, their partners,,successors, assigns and legal 7.3 In the event of termination not the fault of the representatives to the other party to this Agreement.and Architect, the Architect shall be compensated for all to the partners, successors, assigns and legal representa- services performed to termination date, together with Re- tive• of such party with respect to all covenants of this irnbursable Expenses then due and all Termination Ex- Agreement. Neither the Owner nor the Architect shall penses as defined in Paragraph 7.4. assign, sublet or transfer any interest in this Agreement . 7,4 • Termination Expenses include expenses directly at- without the written consent of the other. tributabie to termination for which the Architect is not 8.4 This Agreement represents the entire and irate- • otherwise compensated, plus an amount computed as a grated agreement between the.Owner and the Architect . perce stage of the total compensation earned to the time and supersedes all prior negotiations, representations or of termination, as follows: agreements,either written or oral.This Agreement may be - .1 20 percent if termination occurs during the Design amended only by written instrument signed by both Phase, or Owner and Architect. • • • . -AMA DOCUMENT 5151 • A55REVIATED OWNER-ARCHITECT AG EE::ENT • IUNE 1978 EDITION • AI-,, 5 1x151-1978 0 1978•1HE AMERICAN INStITUTE OF ARCHITECTS,173$ NEW YORK AVENUE, N..V., WASHINGTON. D.C. 2.0•C; we . . . •ran•41.4.7."i BASIS-OF COMP"cNSATiON • . • • .The Owner shall compensate the Architect for the Services.provided, in accordance with Article 4, Paymentytot•the • Architect,and the other Terms and Conditions of this Agreement,as follows: ' -• ,e . •• 9.1 AN INITIAL PAYMENT OF - •• . . dollars ($ shall be made.upon execution of this Agreement and credited to the Owner's account as follows: - . I:a 9.2 BASIC COMPENSATION - A fixed, not-to-exceed amount of-$3,500 for. architectural services for preparation of detailed plans, specifications" and bid documents • . and for inspections while the project is under construction. . 9.1.; FOR BASIC SERVICES, as described in Paragraphs 1.1 through t4 4 or-identified as such in Article 1Q,Bask Corn- . pensation shall be computed as follows: (Nrre inert basis of compensation, including fixed amounts, multiples or percentages, and identify Phases to which parttcurar r.ntkods'of com- pencation apply,if necessary.) - • • • 9.2.1 Where compensation is based on a Stipulated Sum or Percentage of Construction Cost, payments for Basic•Ser ' • vices shall be made as provided in Subparagraph 4.2 so that Basic.Compensation.for each Phase shalt-equal the . - following percentages of;the total Compensation payable: • . " (Include any additional phases as appropriate.) . • • Design Phase: thirty—five percent735°aft Construction Documents Phase: forty Tea't•° (3`sa • Bidding or Negotiation Phase: percent c %) . • Cil5:f...:i Oi Phase: — . — taeny-free g ::-_�s. 5A . ' 9.3 FOR ADDITIONAL SERVICES provided under Paragraph 1.5 or identified as such in Artic : 10, com pertsat m - shalt be computed as follows: Two hundred dollars in expense allowance for att:en•.qtr.:•:• . at meetings; and printing and photocopy cost to be billed the County at a rate • of 5.65 per sheet for blueprints and $. i ., per page on all copies. See Article lti• �pf • • (Her: insert bath of compensation, including rates and/or multiples of Direct Personnel Expense for Principals,consultants And ern',foyees" Idea- • tily specific Types of consultants in Article 10,if required.) - 9.4 Payments clue the Architect and unpaid under this Agreement shall bear interest from the date payment is date at the rate entered below, or in the absence thereof, at the legal rate prevailing at the principal place of busi- - Bess of the Architect. • . _ (Flare insert any rate of interest agreed upon.) , , (Usury laws and requirements under the Federal Truth in tending Act,similar state and focal consumer'credit laws and other iegrlations at the Owner's and Architect's principal places of business, the location of the'Project and elsewhere may affect the validity of this prvr,'si;n• 5 -rife legal advice should be obtained with respect to deletion, modification, or other requirements such as written disclosures or waivers.) 9.9 The Owner and the Architect agree in accordance with the Terms and Conditions of this Agreement that : days ; Plans specifications and bid documents shall be completed within of the signing of this agreement. Delay beyond 45 days caused by the Architect will result in Architect's compensation being reduced by a sutra of $50 per ,calendar day--after the forty-five day limit- that the final plans, specification •and contract documents are not completed and submitted for approval to the County. c2,.3.1 !F THE SCOPE of the Project or of the ArLhitcr_t's Services is changed materially,the amoun:s of compensation shali be equitably adjusted. 9.5.2 iF TilE SERVICES covered by this Agreement have not been completed within ( • ) month of the date hereof, through no fault of the Architect, the amounts of compensation, rates and multiples set forth herein shall he equitably adjusted. Ai"l POcumr.tir 1:1S • A,EBR;\'IATEo OWNER-AROii'f[CT AC1Pi.tMENr • •'ui•it: via roirioN A.AJ r. 117': • TM,' ERJCi.i INVITUit OF ARo ITECri,1133 NEW YORK:AVENUE, N.W., Y:AS!IINCION,U.C. 20M5 1 151-197B 6 022. ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda ACTION AGENDA ITEM ABSTRACT Item Nb. fli Meeting Date: MARCH 19, 1985 SUBJECT: PROCLAMATION FOR ROCKY MOUNTAIN SPOTTED FEVER AWARENESS DAY DEPARTMENT: BEAMS PUBLIC HEARIM: __Yes _X.No ATTACHMENT(S): INFORMATION CONTACT: JERRY ROBINSON x 311 TELEPHONE NUMBER: PROCLAMATION Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 Durham --688-7331 PURPOSE: To recognize the seriousness of Rocky Mountain Spotted Fever and to urge citizens to become familiar with its causes and symptoms. NEED: The Board is requested to designate April 13, 1985, as Rocky Mountain Spotted Fever Awareness Day at the request of the Happy Hearts 4-H Club. MWPACT: To increase awareness of Orange County citizens of Rocky Mountain Spotted Fever. RECCMENCATION: To adopt proclamation declaring April 13, 1985 as Rocky Mountain Spotted Fever Awareness Day. --- . • - • PROCLAMATION ... ROCKY MCONTADI SPOTTED FEVER AWARENESS DAY April 13, 1985 We, the members of the Happy Hearts 4-H Club, do • hereby request that the Orange County Commissioners pass the • following proclamation declaring April 13, 1985 as Rocky Mountain Spotted Fever Awareness Day in Orange County. WHEREAS, Rocky Mountain Spotted Fever is a serious disease caused by the bite of an infected tick and the incidence of this disease is increasing in our area; and, WHEREAS, Children, pet owners and people who are out-of-doors are more susceptible to the disease; and, • WHEREAS, Rocky Mountain Spotted Fever can be fatal if prompt treatment is delayed and symptoms of the disease (fever, chills, headache and rash) can be mistaken for flu or other viral diseases. ADOPTED, THIS THE 19th DAY OF MARCH, 1985. VX149-t-/ Don Willhoit, Chair Board of County Commissioners Nv"Ik ' o'VIMA,. 41: :.4.T/ WI'.••=. 4--,e...; ,A. it klt4'4 1'r 1` .1A)1.;:"i::j.•'tct:.p le'.0:4,;f 1:7t rpf4i,rg-f If • , . . . 024 ORANGE COON.TY . BOARO OZ'. Ca24/SSIONEPS Action Arz•atele. • PCITag =; a; 17774 ABSTRACT 1 item No. YEZIMCIG DATE March 19, 1985 . - _ . . . . Subject: Proclamation Regards Public Health Week • Depararent: Health I Public Hearing: yes x no- , . • . • - Attachment(s) : • Proclamation irtfOriCatiCncontaCt: Jerry Robinson Phone Number: . 732-8181 - ext.311 Purpose: To proclaim April 14-20, 1985 as Public Health Week at the request of the Orange County Board of Health. . . . . . , . . Need: To recognize improvement in the lives of citizens of Orange County due to public health efforts and services provided. • . • . - . . . . . '• . . Impact: To promote community awareness and involvement, the Health Department will host its annual Open House on Friday, April 19 from 12:30 - 2:30pm at its Hillsborough offices. . Exhibits, Tours, health promotibn events • and healthy refreshments wll be provided. Speakers on public health are available to speak on a variety - of health topics. The theme of Public Health Week is "Healthy Living". - . ' Recommendation(s): - , - - - .- __ To adopt proclamation declaring April 14-20, 1985 as Public Health Week in Orange County. . * • ' „ • S. - -- ' - '-. maczmaION . , . PUBLIC HEALTH WEEK r.r. April 14-20, 1985 . . - ' . , WHEREAS, Governor James G. Martin has proclaimed the week of April 14-20, 1985, as Public Health Week in North Carolina; and ,,- ' . - WHEREAS, the public health facilities in Orange County serve thousands of our citizens each year; and : WHEREAS, public health assures a cleaner, safer, more wholesome environment in which to live; and ".--r- WHEREAS, healthful living is the major prevention of the financial burdens of disease and chronic illness; and WHEREAS, concerned, informed and active citizens will ensure a healthy future for Orange County; ' . THEREFOR , BE IT RESOLVED that the Board of Commissioners proclaim APRIL 14-20, 1985, as PUBLIC HEALTH WEEK in Orange County. ADOPTED THIS /7 /DAY OP /March , 1985. . ■ OvN.... / Don Willhoit, Chair Board of County Commissioners . . , - .. • ItYk(W- .- . • ••••• ,_,-....• ...;t-- • ,-,..,...-... ' ..-.,,.,..0:--sp -•,...„ .14.-,,,. ( /401 . ''.‹ cir : A',,,7•J.',. '•■ I .- - ,. 4.: A`,4 40. 1 t 1 • L.:••• kl.c )114;18 .-,,,. • , v- .....4. ....-.2-,01,1,..- Er r —••, fit,,,, *, • ' ,.• "' ,'■ IN. ' 1719- ‘ .,4.." •.■• - iltyiri' - - "' . ... .. . . _ • caz-TY 02 OARD CE" Ca:241SSIONF-RS Action A..gwy.2a • Item tio.F6, ACE/CT.N.' ".AGEIDA. ITEM ABSTRACT' -_ Pit.tAam DA= MARCH 19, 1985 - - _ - - SubjeCt.: Fees for Environmental Health Services - ., • . . Health jp..11=ert e a t Public Hearing: yes X n9 Attecbment(s) Inttaret.ion CtlatHet: Jerry Robinson One - Sanitarian Man-Day Cost Two - Rentig Service Cost Ptxme 1■1714-ien: , 732-8181.Ext. 311 Tnree - welt bervice cost Purpose: The Board of Health and the Health Director, based upon a February, 1985 cost analysis, recommend that service reimbursement fees in our well program and septic program be increased. Need: In 1978 the Board established a policy to recommend cost reimbursement fees in those Environmental Health services which. result in a capital gain to owners. The Health Director was requested to analyze the cost of well and septic services. The results of that study and the recommended new fees are as follows: FY '84-'85 - Recommended Service County Cost Present Fee Fee Well Site Placement * $17.06 ' $10.00 $20.00 Well Installation Inspection 34.12 30.00 35.00 Sampling and Final Inspection 17.05 10.00 ' . 20.00 Total Well Cost $68.23 $50.60 $75.00 • Preliminary Evaluation (to - $17.05 - 1st acre $10.00 $20.00 determine layouts on multi-acre 5.68 - each additional 3.00 5.00 properties) acre Soil Analysis (on building site) $34.12 $20.00 $35.00 Improvement Permit Inspection 27.30 15.00 25.00 Certificate of Completion Inspection 27.30 15.00 25.00 Total Septic Cost $105.77 - max. per site $60 00 - maximum $105.00 maximum $88.72 - usual per site $50.00 - usual $85.00 usual Impact: The Fy .184-'85 fee revenue was set at $47,500. The recommended fees would result in an annual fee objective of $73,700. This would offset the general fund contribution by $26,200 which decreases the County's contribution to the Health Department and eliminates the existing county subsidy for the well And Septic programs. - _ Recommendation(s): • Approve the increased well and septic services reimbursement fees as recommended by the Board of Health and Health Director effective July 1, 1985. • • • 0 el •• ATTACHMENT ONE Sanitarian Man-Day Cost 2-25-85 Per Day Per Hour 1. Pro Rata Share of Orange County FY'85 Indirect Cost (Finance Director eource) 11.90 1.48 2. Pro Rata Share of Health Department FY '85 Administrative Cost (Excluding Vital Records and Data Entry) 8.15 1.02 3. Pro Rata Share of Environmental Health FY '85 Direct Budgeted Cost 116.44 14.55 Total per day per sanitarian 136.49 17.05 • • • • 02E ATTACHMENT TWO Septic System Development Service Cost 2-25-85 There are four defined services in septic system development. The Preliminary Lot Evaluation is suited for subdivision planning or locating building sites on more than 2 acre tracts of land. On platted building sites and sites of less than 2 acres, one would start the process with the Soil Analysis stage. The per day work allocation per sanitarian has been increased by 20 to 25% over 1978,' based upon experience and evaluation. The local standard is equal to that calculated by. the Division of Health Services Regional Sanitarian for the South Central DHS Region. The per service cost is: Average Cost Per Day Per Sanitarian $136.49 Preliminary Lot Evaluation Average travel time and evaluation of first acre at one hour 17.05 Average work time for remaining acres at 3 acres per hour on same trip; per acre after first acre 5.68. Soil Analysis Per Building Lot of 2 acres or less Average number of building lots analyzed and written records prepared per day per sanitarian equals 4; • therefore, the sanitarian man day cost is divided by 4 34.12 Inspection for Improvements Permit, Average number of field inspections and written record completion per day per sanitarian equals 5; therefore, the man day cost divided by 5 27.300 • Inspection for Certificate of Completion This cost is calculated identically to the Inspection for Improvements Permit preceeding 27.30 Summary Comments Every newly completed septic system requires three services, i.e., Soil Analysis, Inspection for Improvements Permit and Inspection for Certificate of Completion. Therefore, each completed septic system costs approximately Subdivisions require a Preliminary Lot Analysis to help the developer best utilize the land for septic disposal and avoid costly unusable acreage. The. per building lot cost is a function of how many acres the developer asks us to evaluate per trip. • • • 0 )E ATTACHMENT THREE 1 Well Installation Service Costs 2-25-85 The well work load per sanitarian per day was first calculated in 1980. We have reestablished those work loads per component and found one component we can accom- plish 33% more of. Average Cost Per Day Per Sanitarian $136.49 Well Placement Inspection Average 6 well placements per day; 3 at full cost because they are a unique trip and 3 at 1/4 cost because they are accomplished during a septic related visit 3/4 day at full cost of 68.25 day at 1/4 cost 34.13 Adjusted daily cost 102.38 divided by 6 wells per day 17.06 Well Installation Inspection Average ability to handle 4 wells per day; due to circumstances some inspections • are lengthy; Average Cost Per Day Per Sanitarian divided by 4 34.12 • Final .Impection - Water Testing - Average 8 well finals per day; The cost includes $1.67 for each water sample bottle and courier'cost to State Laboratory. Average Cost Per Day Per Sanitarian divided by 8 - - - - - - - - 17.05 • • - - . • • 01.121.1SZE crmay - 0.3e BOARD CTZ'' CaNISSIONVS ActicHrt Ager:cia, • • Item No-Z-7-- AGENTD.; ITE4 Pasrfacr rikatzum DATE MARCH 19, 1985 • • .- ' • • Subject: Supplemental State Grant • . . DE.T.artre-rit: Health 1pub ..__L-- Attachment(s) : 41a.zornatigma Corit=t: Jerry Robinson NO • Mame Nrr : 732-8181, Ext. 311 • 1 Purpose: The Board of Health recommends acceptance of $5,000 in supplemental State money into the FY '84-'85 family planning personnel line item. Secondly, that $5,000 in local funds1 be withdrawn from that line item and appropriately placed within the budget to accomplish the needs below. Need: The needs are .A. Equipment Purchases to facilitate computerization of Environmental Health, communication-with sanitarians, and relocation of Vital Records to Hillsborough. No Purchases Cost 1 Computer Remote Terminal $775 00 • 1 - Okidata Printer 800.00 • 1 Typewriter 790.00 ' 1 Radio/Telephone 225.00 1 Computer _Terminal Table 190.00 2 Print Out Binder Holders 250.00 B. Personnel Supplement to assist with computer programmer costs to Orange County 1,500.00 C. Mileage • To offset a shortage in nurse and aid mileage reimbursement (at 20.5c/mile) - 560.00 $5,000.00 12mact: Enable department to fulfill its objectives with improved efficiency. • Recommendation(s): Approv0 , acceptance of $5,000 in Supplemental State money in to the PY84-85 family planning personnel line item and authorize local funds to be placed in equipment, personnel and mileage accounts. 1 ORANGE COUNTY ()di ACTION AGENDA - - • J.... , . BOARD OF COMMISSIONERS 'ACTION AGENDA ITEM ABSTRACT ITEM NO.1 ( MEETING DATE March 19. 1985 • , . • SUBJECT: Tentative Board Approval of 1985-86 Child Support Budget DEPARTMENT:Child Support EnforceMent PUBLIC HEARING: YES _Jiro . ATTACHMENT(S): INFORMATION CONTACT: Janet Sparks ..ext. 484 .• PHONE NUMBERS: HILLSBOROUGH - 732-8181 DSS-1407 HILLSBOROUGH - 732-9361 • Projected Collections CHAPEL HILL - 967-9251 MEBANE - 227-2031 • DURHAM - 688-7331 • 4 • . PURPOSE: • . • • The Division of Social Services requires tentative approval by the. , the Board of the 1985-86 budget by April 15, 1985. • • • • • , NEED: .• . • • • , Tentative approval by the Board of the Child Support budget. • Child Support Officer will be present. to give an updated report on department and answer any questions pertaining to the budget. • • • • IMPACT: . . RECOMMENDATION(S): Approval of the Child Support budget presented. 4 . . ., . . CHILD SUPPORT ENFORCEMENT . . • ORANGE COUNTY 103 EAST KING STREET-ROOM 201 • HILLSBOROUGH. NORTH CAROLINA 27278 CHAPEL HILL 967.9251 (919) 732-8181. EXT. 485 968-4501 . (919) 732-9361. EXT. 485 . BURLINGTON/MEBANE 227.2031 227.2032 DURHAM 606.7331 . 666.7333 ■ . ' The Orange County Child Support Enforcement Office attempts to establish paternity and support payments for any Orange County child whose parents request our services. . . . , 0 sts of one Secretary, a Child Support Officer who conducts • the initial in - -views to establish paternity and support and the Director ' who initiates can - t of court actions as needed for enforcement of support I payments. . . . Our caseload has grown from B . to 1000 since 1980 due to the increased :, . numbers of illegitimate births and divorces, the recent national publicity and Federal Legislation concerning child support. We have met this in- , creased workload without staff increases due to professional case manage- . ment and our accounting automation. We are well on our .way to meeting our 1984-85 objective of collecting . ' $220.000.00 in child support. 'Through December, 1984, we had. collected over $150.000.00. We also are rapidly closing in on total automation of our I ! , accounting and we hope to have the clerk of court automated by the end of this budget year. . . ! We anticipate further reduction of Federal Financial Participation (FFP) in , 1985-86 and continuing growth of the number of non-welfare cases. Since . 1980 the child support program has operated from 100% Federal funds; i.e. ! not one penny of the Orange County tax dollar has been expended on this program. Our financial performance in 1985-86 depends a great deal on how " the State of North Carolina chooses to pass on to the counties the incentive we receive from collections. If they base the pass-through on individual. ::. county performance we are in great shape, as we rank in the top 10 counties , . in the State in 4 of 8 measures of cost effectiveness and in the top 20 , • ' . in 6 of these 8 measures. • . „ . '.,. . • . • • • • • • • We anticipate presenting a maintenance budget to the Commissioners for • 1985-86 as we continue to look for ways to increased child support col- lections. • • • • . . • • • • • • • • • • • • • • • • • • • ADMINISTRATIVE BUDGET DSS-1407 Revised (02/8 • • . . - Child Support Enforccmc, . ,... TITLE IV-J) MILD SUPPORT ENFORCafaTT PROQRAM • . , July 1,. 1985 through June 30, 198§ • . • -. ' • • . . . . - • •scri.tion Federal 70% County 30, Total . 'IMIIMIEMIMIIM_____..._................. I • .1. 0 i allENIM-111110111' • ._....i.............i.i...am.............................11 I I I I I In IN 11 111 I III 111 pup assurance - INIIIIIMMINIIII ........m........... .mmiallIMMINETIVI■As RIIIIIIIMIIIINI IN ravel • ______......... . 0 RIN1111111111WrinallIIII11. 40 111111 . 40111111111111 '1111111111.MMEMINTM 1 I a 11111111111111 .ienhone ana ie egra.n 6 1111 . '.11WRIEM -..-stage an Ott ice Box east 8,0 . 1 AO -7.nting . 4 . : - ... $ :-.1.1.. ent• Pure lases IIIIMMINIMIIII :a . 1111 imaszrairargesammillmmilimmillmill"mrialml :- -- it an. or Service an. Maintenance-)vt. B d.P.:. 68e • '' - 11111110,11111 , se •-nr-i.ce and:laintenance - Pub lc Bui. •ing IIIIIIIIIIIIIIIII :arranoement, Repairs and A terations. B cgs. -nstruction or Furc .ase oi Bui ing :-..-Kine Facilities .. I. ' :n!;(5.3a-TiTOWiTTITRTITMETEFFershios 7 • . 8 :DalITS ana Maintenance, Ecuinment 0 1 • 4 i .:arect Cost -MI5: is _not ..,d. line . ...-1, 4 70 0 • 4 7.:a.Processing -..Dt. o Revenue - Set Orr L ot Co ection Act 1111111111111111.11011.1111011111111 IIINNMIIIIIIIIIIIIIIIIIII , . rchase_ of Services - Total Lea II 4 " IIINMIIMIII/11111111111) a 111 i • II Snerir . g • • no ow 'lest 96 I IA t er soeciry . • . 4 . 7-ber ot FUll Time Equivalent Positions . . 10oonec I 1 XraCCC4 • — :ner (specify) I i . 6 i II TOTAL 6 111 ',: r111111W111=111111111111111111 •MIMMI: II= • , . Indi rect Cost <6, 743 • - • tentative :9, , 44 • - - . . The above budget is hereby presented forAapproval by the Qtanze_____ Pct. • Board of Courrassioners. • . 44 Ilk _ . i A . • - . . • 1.. •' -. . • - • • iia it e1 Director • tentatively - . The above budget is berebyAapproved and authorized and funds apropriated on this the of , day 19 85 . ay - • P . . . _ . . ' A4 1(7,, - _ (1,41.-1,11/.-1/ IMIFRan, Board or County Commissioners • . , . . ' . . - . . . - . . . . . , . . • ' . . __ _ _. .. .._,__ _.______._..___.._•. . _ _ _.__ • - • 3 or S C.,,i *�tions za•11 11C.F turn• •-, . , . •, • - - •• . rro;j�ctic FY U.?-w 11 :0 :• :.t0 13,7• ..-----^-~•- t,r:L•-%. • NO lif.:'i.0 .E_ ^ ;:- AFC ; - - - C,I�i.i� - return 1 I�,cont _ Coll. Coll. -3 4t�.45 l .,r• 203,443 ? 's.:j,;3i_ 3$,808 1 3 707 . _. • ..,, s �1C::?t�TGif 1_,...__ r. --- '? �� q , - 15,-I 9 ?' 1_4_3, 1_. - � .t v....j 1 , --• c an yl7 25 9$7 t a•3fi3 f.. - . .. 2 -, JOa,13: � 6.4,360 .[� : � 522,9 -' 79,443f 151,976 _ .57,275 .__._. _a-.a Z.:1.v ClY? .., _�. u J_ ..�. 2 7 �»� G,28'7' r' 7,354} e - ... + _ __ t10? ,11�3 `s?=.� -- r= 4 $53 ' 4,147 . •_ _�,�,;C��..f 5 7� iQ�6.7ti;76 I'_:-;0 Gif _5a,816 _71.!? i��- - 32.974' - 7.- ^ 43,84?- -.}�_G 's��rtil?1 301,083.-- 26° Q2a -' 88 ( 0 _ 10.880 i__ -. � � _,� _ 3,433 __.. 12,39 1 L19a �s.MJtr:.r�L 112./75a. ___�1c��, 840 2_ 6 1$6,_3_29__x_ 176.,39 ... .....�......__6'0 _, c 1�;�4�.,35 _l 100.-=h. _ , _ _ __._ 1-.1-ar,." 1- -6 12,8/0 4 29$ ! 3x771 ra7C� s`iT LPL _.. 39�?,3 r8 6 12 4, ..___ 298 '14,'59 _._. . _ __: .Z* Y3:,:: CTC•."'" r16 ,_ 3 --2��' 1, 74 �;9 � 17 998 .x____-_,28,282 - -•---- - 16',Z_ -/- -.ul a=t'r ' o° 297• 57 6 s 62,709_ ___ ._ ___.. ._ ? 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'i6c,i69. ...L i�.q�{;i) 283 '69 ' , !1 _... 77 30 ►q� � :, . �-' ----....._._ �. _ 97. i 2c! 6'; 21�3t, 1 ,7?1 ,.,,__._._- F43.4�. •}:'i�l...%"j.1' ...__..�....--. l:1Jr .652 - 60,69 " t64 r..�,� 21 • ». . . 1` `.r'..•1.".CZ 2') ....-...,7- 1- f l ,455. _ 5,L 09 -» .X577 . ,1%.__-•t;wA ;j i C:t _� ~�»_.168,671. �» .142,237` ____;-;_3„:793__ �1 1473 .»..22,560 L...._-..-; ,__. Ih..,• ./: ?s:C`?17 _ 250,�y81 _ 303 .6.75 9.L343 �30,67n _ _ , __:_ .._- '� 99 549 29 TO3 1 » 3_3,170,_.. rys?•�_ !•:C '........ ... .r..._....� 7115,7.:-, _.� �L!�.,t'..&.� _.. -r• ' 5,=►F' ...._...» ._ ..�.._ t+ ••..._.21-1'2-D F, ...:....y. ____..-S•1,58D_ -• J 1:.2.272 ----j5.,.5:72...�_ 5,9.7u__ ._.. ..._... ..._.."..»_ . =' �b 4��5 1,9k`,_ i::1:'.:..7.�� _.. .._ .r»»216,408 .. . 1r,7.,Q`:. ! - 75,552. _.2:7Q2.__ ____2§„,465 _.__ ha.6 i -,...___-...._^.-'- ', .1 -, ;. 7.,:,-,::-.I. - . [ r . F------. - . , . . , . . • : . .•. • .. . .. . - - . • 03E CHILD SUPPORT ENFORCEMENT ORANGE COUNTY 103 EAST KING STREET-ROOM 201 HILLSBOROUGH. NORTH CAROLINA 27278 CHAPEL HILL 867.94$1 (919) 732.8181. EXT. 485 9694901 • (919) 732-9351. EXT. 485 BURLINGTON/MEBANE 227.2091 227.2092 DURHAM 1199.7331 999.7393 The Orange County Child Support Enforcement Office attempts to establish paternity and support payments for any Orange County child whose parent requests our services. Our office operates with one Secretary, a Child Support Officer who conducts the initial interviews to establish paternity and support, and the Director who initiates contempt of court proceedings for enforce- ment of support payments. The caseload has grown from 500 to 1000 since 1980 due in part to the increased numbers of illegitimate births and divorces; recent national publicity and enabling Federal legislation concerning child support. We have met this irareased workload without staff increases due to professional case management and computerization of our accounting. We are well on our way to meeting our 1984-85 objective of col- lecting $220.000.00 in child support. Through December, 1984, - we had collected over $150.000.00. We also are rapidly closing in on computerization through the Clerk of Court. We rank 4th in the State when comparing total cost to total collections with a 5.97 return ratio. We rank 8th in the percentage of AFDC payments recovered with a 25% return and we rank 10th in the default rate with 32% default compared to the State average of 45%. Since 1980 the Child Support Office has operated without cost to the County because our incentive on collections has off-set the county's. cost. We anticipate further reduction of Federal Finan- cial Participation and continuing growth of non-welfare cases. However, we will continue to maintain a cost-effective program in 1985-86. ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda ACTION AGENDA ITEM ABSTRACT Item No.la_ Meeting Date: MARCH 19, 1985 SUBJECT: SMALL CITIES COMMUNITY DEVELOPMENT BLOCK GRANT APPLICATION/Ca4MUNITY DEVEICPMENT BLOCK GRANT TARGET AREA DEPARTMENT: HOUSING/CMUNITY DEVELOPMENT PUBLIC BEARING: Yes X No ATTACHMENT(S): Report on Small INFORMATION CONTACT: Wilbert McAdoo Cities Community- Development Block x 427 Grant Application Guidelines. TELEPHONE NUMBERS: Orange County Housing/Community Hillsborough - 732-8181 Development Study. Chapel Hill - 968-4501 Resolution Authorizing the Execution Mebane - 227-2031 of FY 1985 Community Development Durham - 688-7331 Block Grant PURPOSE: TO consider submitting a Small Cities Community Development Block Grant (CtG) application for 1985 and selecting a CDBG Target Area for 1985. NEED: The Department of Natural Resources and Community Development (NRCD) in February 1985 announced the 1985 application guide- lines and the acceptance of applications for Small Cities CDBG funds. NRCD requires local governments to conduct two public hearings before the application is submitted. County staff has surveyed every township in the County. All potential community development target areas were ranked based on observable community development needs (housing conditions; water and sewer services; road improvements; spot clearance and lack of indoor bathroom facilites). County staff will be present at the meeting to answer questions regarding the target area selection process. IMPACT: The State Small Cities CDBG application must be submitted,by April 18, 1985. The Board must decide on the submission of an application and selection of a target area if this deadline is to be met. In addition, two public hearings must be conducted before the aforementioned deadline. RECOMMENDATION: Approve the submission of a Small Cities CDBG application and approve the Rencher Street Community as the 1985 Community Development. Report On The Small Cities Community Development 03, Block Grant Application Guidelines The primary purpose of the North Carolina Small Cities Community Development Block Grant Program is to provide grants to local governments to develop viable communities, by providing decent housing and a suitable living environment and expanding economic opportunities, principally for Ntexsoms of low and moderate income. The program reflects the 1983 amendments to the Housing and Community Development Act of 1974. The North Carolina Small Cities Community Development Block Grant Program is designed to insure that at least 51 percent of the CDBG Funds will be used to benefit low and moderate income persons. Applicants may seek funds under four different grant categories: Community Revitalization , Economic Development, Development Planning and Urgent Needs. North Carolina expects to distribute to local governments approximately $42.2 million during this year. Approximate allocations between each grant category and maximum grant amounts under each category areas follows: Grant Category . Funds Available Maximum Grant Amount Community Revitalization no less than 31,230,000 $750,000 Economic Development up to 8,440,000 $750,000 Development Planning up to 420,000 $10,000 Urgent Needs/Contingency up to 2,110,000 $750,000 The Community Revitalization Category includes activities in which a majority of funds are directed toward improving, preserving or developing residential areas. The Economic Development Category includes activities in which a majority of funds are directed towards promoting the creation or retention of jobs, enhancing income levels or providing local ownership opportunities. Development Planning grants are directed to local governments to help them develop projects that can be considered for CDBG funding in the future. Urgent needs grants will be awarded to applicants with projects which address existing community 0 E development needs that pose an immediate threat to the health or welfare of the community due to conditions which have arisen within the last 18 months. NRCD will award grants on a competitive basis. Each project will be evaluated against others competing in the same grant category. The selection system that has been developed for the Community Revitalization and Development Planning grant categories is as follows: Maximum Scores Community Development Selection Criteria Revitalization Planning Community Needs 200 - Project Design 400 400 Benefit to Low and Moderate Income Persons 200 - Other Public and Private Funds 100 • Consistency with State Policies/ Programs 100 - Total 1000 Economic Development Community Needs 100 Project Design 500 Benefit to Low and Moderate Income Persons 200 Other Public and Private Funds 100 Consistency with State Policies Programs 100 1000 Urgent Need Application will be 1) local commitment evaluated and rated based 2) development feasibility on the project design. Three 3) degree to which the project measures will be considered in treats severe community evaluating project design, development needs that for a maximum score of 400. have not been previously addressed. RESOLUTION OF THE ORANGE COUNTY BOARD OF COMMISSIONERS AUTHORIZI :G THE FILING OF COMMUNITY DEVELOPMENT BLOCK GRANT APPLICATION. • IT IS HEREBY RESOLVED: THAT, the Orange County Board of Commissioners authorize the fil .ng of Orange County's Fiscal Year 1985 Community Development Block Grant Appl .cation, including all understandings and assurances contained within the application. THAT, an application will be submitted to the North Carolina Der ,rtment of Natural Resources and Community Development on or before April 13, 1985. The amount requested is $750,000. I hereby certify that the above resolution is a true and correct copy of the resolution adopted at a meeting of the Orange County Board c5 Commissioners on the '774/ day of 44 , 0_ 19 r'S- 4,er / CLERK Aj } SYNOPSIS The purpose of the study is to cite several community development needs in Orange County and to provide a priority listing of potential target areas for a Community Development Program. The study involved an updating of a "Housing and Community Development Study" conducted by the Orange County Community Development Department in September 1982. It included a detailed windshield survey of potential target areas in the townships. Additionally, 1980 Census of Population and Housing data were used to obtain information on the County and the townships. The Townships in Orange County were observed as a result of the survey. These townships are as follows: 1) Bingham 2) Cedar Grove 3) Chapel Hill 4) Cheeks 5) Eno 6) Hillsborough 7) Little River' A detailed windshield study was done on each target area and a priority listing of target areas was made according to the magnitude of the community development needs. These target areas are listed as follows: 1) Rencher Street Area 2) Cheeks/Miles 3) Rogers Road 4) Efland B 5) Efland C 6) Efland A 7) Colonial Hills 8) Byrdsville Rencher Street Area which is located in Hillsborough Township is first on the list because of the magnitude of its community development needs (i.e. trash dumping, inadequate bathroom facilities, poor road and housing conditions). 041 The condition of housing in the area ranges from slight to substantial rehabilitation. Trash dumping and outdoor bathroom facilities are not only problems that create a blighting condition, but both problems could affect the health and safety of residents in the neighborhood. 11 Cheeks/Miles and Rogers Road. which are located in Cheeks and Chapel Hill townships respectively are second and third on the list because of the next highest magnitude of CO needs. The problems in Cheeks/Miles and Rogers Road are similar to those problems in the Rancher Street Area but to a lesser degree and magnitude. The three Efland areas, which are located in the Cheeks Township, are ranked fourth, fifth and sixth on the list because their major problems are housing deterioration, no sewer facilities and poor streets. The condition of • housing in these areas are not as deteriorated as the other areas discussed earlier. Also, their other CO needs do not impose an immediate hazard on the health of the residents. . Colonial Hills and Byrdsville, which are located in Eno and Hillsborough • • townships are rated seventh and eighth because their major problem is housing deterioration. These two areas are consisted mostly of permanent sited trailers that are deteriorating but not at a higher degree as the 11 houses in other areas listed. All in all , the majority of the dwelling units in Orange County is either standard or in need of slight to moderate rehabilitation. Many substandard units are dispersed throughout the County (except for the target areas that were listed earlier). These target areas are concentrated communities that are in need of community development activities. 11 1 042 INTRODUCTION 11 Orange County is a rapidly growing area in North Carolina. Certain sections of the County have begun to exhibit characteristics of a metropolitan area. Within the County, three corporate areas exist which are Chapel Hill, Carrboro, and Hillsborough. The annual growth rate has increased significantly since 1950. 11 The population in 1950 was 34,435, in 1960 it was 42,970 and in 1970 it was 57,567.1 According to the 1980 Census data, Orange County has a population of 77,055 persons who reside in 27,044 dwelling units. Of these 27,044 occupied housing units, 12,313 occupied units are under the County's jurisdiction and outside any corporate limit. A total of 9.82% of these occupied units is substandard.2 Also, 75% of the occupied housing units was owner-occupied and . 25% was renter-occupied. The vacancy rate is 7.3%, but because of this area's ' high market value and high rental cost, the low- and moderate-income persons can not afford housing accomodation through conventional means. Therefore, housing • assistance is essential . A "Housing and Community Development Study" conducted in September 1982 by the Orange County Community Development Department revealed that many substandard units are scattered throughout the County; however, nine concentrated areas were indentified as needing community development assistance. Countywide housing needs include additional development of new low- and moderate-income housing conservation • of low- and moderate-income neighborhoods, rehabilitation of deteriorating neighborhoods, and the elimination of blight. In 1982, Councilville which is located in Chapel Hill Township just west of Carrboro was rated as the most blighted area within the County's jurisdiction. This community was cited as having dire housing and road conditions along with • 11 C: 2 needing water and septic improvements and refuse clearance, Presently, 11 Councilville is being served by a Small Cities Community Development Block Grant to improve their unsafe and hazardous conditions. Also, the survey identified other concentrated areas located in Cheeks, Hillsborough, Eno and Chapel Hill Townships that need community development treatment and assistance, These residential areas are troubled with failing septic systems, poor housing and road conditions, and unsafe and unsanitary environments, A remedy for these areas would require comprehensive rehabilitation, spot clearance, and public facilities improvements such as water, sewer, and roads. Why This Study Was Undertaken The purpose of this report is to update the "Housing and Community 11 Development Study" which was conducted in September 1982 by the Orange County Community Development Department. This report is designed to give some insights on the structural conditions of the dwelling units in Orange County and to give a priority list of potential target areas for the Community Development Block Grant Activities. In addition to the structural condition information, the study was concerned with other community development needs of the target areas such as paved roads, water and sewer services, recreation facilities, and a clean and sanitary environment. How Data Was Collected The information for this report was collected by using the 1980 Census of Population and Housing data and a windshield survey that was conducted during February 1985. The Census data were used to obtain the number of housing units and the number of substandard units in the County and Townships. By using this data, the substandard units were determined by the number of units that were II 044 3 overcrowded and lacking plumbing facilities. Overcrowdness is defined as a dwelling with more than one person per room, and lacking plumbh9factlities are defined as a dwelling that does not have safe running water, a private flush toilet and a bathroom with tub or shower with hot and cold running water, all located within the dwelling unit. The windshield survey was accomplished by driving into the target areas which was identified in the 1982 study. The conditions of each target area were observed and tabulated. The housing condition was determined by ob_strving_ae structural appearance of the dwelling. This survey consisted of ranking all housing units as either (1) standard; (2) deteriorating; or C31 dilapidated. Standard 11 housing is a dwelling unit that Ca) is in compliance with the Orange County Community Development Department Property Rehabilitation Standards and is in good sound structural condition. Deteriorated housing is a dwelling that is substandard but can be repaired, altered, or improved to comply with all of the minimum standards, established by County Property Rehabilitation Standards. Dilapidated housing is a dwelling that is unfit for human habitation and cannot be repaired, altered or improved to comply with all of :the minimum standards established by County Property Rehabilitation Standards. Dwelling units ranked as dilapidated should be demolished, Substandard housing are those units which were ranked either deteriorated and dilapidated. Also, other community development problems were observed such as malfunctioning septic systems, refuse dumping, privies, unpaved roads, and unsafe and unsanitary environments. SURVEY RESULTS The following is a breakdown of the Census data and the windshield survey results on a Township - by - Township basis (See Figure 1 and 2). 4 Bingham Bingham Township (See Map B) has approximately 1656 total housing units of which 1509 units are occupied.3 Of the occupied dwelling units, 172 or 11% are substandard.4 These substandard units do not have adequate plumbing facilities and adequate room space IIfor household size. Also, the units are dispersed throughout the entire Township which makes it difficult to concentrate on a single target area for a community development program. The Township primarily consists of agricultural land used for farming. Cedar Grove Cedar Grove Township (See Map C) contains approximately 1137 total dwelling units of which 1008 units are occupied.5 Almost 26% or 262 of the occupied housing units are substandard.6 These substandard units are overcrowded and lacking plumbing facilities. Like Bingham Township, Cedar Grove has a large dispersion of substandard housing units which makes it hard to use a community development program. Also, the township largely consists of agricultural land used mostly for growing tobacco and corn. Chapel Hill Chapel Hill Township (excluding the corporate limits of Carrboro and Chapel Hill ) contains approximately 4366 total housing units of which 4103 units are occupied.? Of the occupied units, 192 or 4.6% of the units are substandard.$ These substandard units are dispersed throughout the Township except for two areas. The first area is referred to as Councilville. Currently, this community is being served by a Small Cities Community Development Block Grant. The second potential target area is Rogers Road. Rogers Road is located just north ' of Chapel Hill off Eubanks Road (SR 1727) near of the communities of Eubanks and Calvander. This potential target area contains approximately .74 dwelling units. Of the total units, 60 units are suitable for housing rehabilitation, 5 units should be demolished, and 9 units are standard.9 Four dilapidated units are occupied and relocation 04€ 5 II of the residents to standard units is needed. The deteriorated units range 11 from slight to substantial rehabilitation with the majority of the units IIranging from slight to moderate rehabilitation. Nearly 88% of the units need some type of housing assistance.° IIThe condition of the roads in this area is good except for two roads that II' could be paved. These roads are Rusch Road and an entrance road; both roads II lead off Rogers Road. The improvements of these roads could provide easier and 11 safer access for residents and emergency vehicles, and could eliminate excessive dust. The unpaved roads are approximately .5 mile long. IIAlso, there are no water and sewer services in the area The residents are 1 IIusing wells and septic tanks as a mean for water and sewer services. There are no visible signs of septic tanks and well hazards that could be harmful to residents. ; IICheeks Cheeks Township has approximately 1697 total housing units of which 15.96 units IIare occupied.11 Of these occupied units, 246 or 15.4% of the units do not have adequate plumbing facilities and adequate room space for the household size.12 II Although some of the substandard housing is dispersed throughout the Township, there IIare concentrated areas in Efland and the Cheeks/Miles communities that need a community development program. IIThe Efland community is located just west of Hillsborough on U.S. 70. It , IIconsists of three "pockets" of problem areas including: Efland A) An area south of U.S. 70 starting at 1327 (Lloyd's Dairy Road) IIand extending to SR 1316 (Gaines Chapel Road) (See Map E). This 13 area has approximately 55 units. Of the total of 55 structures ' within the area, 23 units are standard, 30 units are deteriorated IIand 2 units are dilapidated.14 Over half (58%) of the units need some kind of housing assistance. The housing assistance needed in II 04 ' • 6 11 this area is slight rehabilitation. The two dilapidated units are abandoned, and relocation of families is not -necessary. Other problems in the area are the lack of sewer service and road 1 paving. Sewer lines have not been extended into the Efland area. Also, SR 1322 (Forrest Avenue) needs to be extended to Gaines Chapel Road. This road needs to be paved with curb and gutter to prevent erosion and to enhance proper.drainage. About .3 mile needs to be paved. Efland B) An area south of U.S. 70 starting on the west side of SR 1316 and ending at SR 1399 (Redman Crossing) (See Map E). This area contains approximately 43 housing units, of which 25 are deteriorated and need rehabilitating, lis dilapidated and-should be demolished, and 17 are standard.15 Most of the dwelling units (60%) need some type of housing 11 assistance. The condition of the units in this area ranges from slight to moderate rehabilitation. Also, the area needs sewer service and street improvements. Like all areas in Efland, sewer service is not being provided. Street improvements are badly needed to provide easier and safer access for residents and emergency vehicles. Roads such as Sanders Road and Loop Road can be improved by paving with curb and gutter. The unpaved roads are approximately .9 mile long. This area contains a community center which needs to be rehabilitated. This center is currently being used by the Joint Orange Chatham Community Action Agency (JOCCA) and the Efland community for such activities as Senior Citizen Nutrition programs, youth programs, and community programs — O46 7 activities, and meetings. The community center is an important function for providing information and activities to the citizens of II • Efland. It would be a great loss to the community if this building was left to deteriorate further on its foundation. This building could Serve as a meeting place for citizens and a gathering place for 11 community activities. Efland C) An area north of U.S. 70 starting at Tinnin Road and ending at Redman Crossing ( See Map E). In this area there are approximately 63 dwelling units of which 32 are deteriorated, 2 are dilapidated and 29 are standard.16 Almost 54% of the units need housing assistance. Most units are in sound condition only slight to moderate rehabilitation is needed. •11 The severe problem is roads. The unpaved roads cause excessive dust problems and poor road conditions. These unpaved roads are Tinnin Road, Fuller Road, and School House Road. The unpaved roads are approximately .9 miles. Also, Efland Estate is adjacent to this area which is located on Richmond Road and Gregg Street (except for 4 units on U.S. 70). It consists of 26 units which are in sound condition.17 This subdivision only has minor deterioration visible on its exterior structure, and it may well be a community development target area several years in the future. It also 11 has one unpaved road (Richmond Road), and they are experiencing severe septic tank problems. Their septic tanks are not percolating properly. Even though the problem exists, the County is obtaining funds to alleviate the problem. The second area that has potential for a community development program in the 11 township is the Cheeks/Miles community. It is located on SR 1114 (Buckhorn Road) beginning on the south side of Southern Railway extending to Interstate 85 (See Map E). O4 . 8 Several units are located on SR 1303 (Washington Street). This area contains 11 approximately 43 units, of which 29 are deteriorated, 6 are dilapidated, and 8 are standard. Most of the units (81%) need some type of housing assistance.18 At the end of East Washington Street trash has been dumped that could be a health problem for hearby residents. Signs have been posted to warn about dumping, but trash and unburied refuse materials still remain at the site. Recreational facilities are not provided in the area except for a field that • the children use for baseball , basketball , and volleyball . The playground needs more recreational facilities, and the existing facilities need improving •and repairing. Recreation facilities are needed to accomodate all age groups. Eno Eno Township has approximately 1764 total housing units of which 1664 units II . are occupied.19 Of the occupied housing units, 94 or 5.6% of the units do not have adequate plumbing facilities or adequate room space for the household size •20 The substandard housing in Eno ranges from slight to high level of despersion. There are two subdivisions of mostly permanent sited trailers located in this Township. These subdivisions are Byrdsville and Colonial Hills. Byrdsville is a trailer park located on Old N.C. 10 (See Map F and G). It consists of approximately 78 units of which 38 are deteriorated and 40 are in standard conditions.21 Over half of the trailers are in standard condition, but 35 of the standard units need underpinning.22 Also, the deteriorated units only require slight rehabilitation. Water but not sewer services are provided in this area. Also, Byrdsville consists of private paved roads that have serious problems with potholes, cracks and breakages. Road improvements are needed. There are no playgrounds or recreational facilities within walking distance of any part of the neighborhood. Recreational facilities should be provided to 11 9 05C accomodate all age groups. Also, Colonial Hills Subdivision is an area located off U.S. 70 Business on SR 1709 ( Lawrence Road). It consists of the streets (Kennedy Circle, Washington Drive and Adams Plain) on the west side of Lawrence Road and the streets (Lannie Drive and Jay Circle, Hayes Drive, and Piney Grove Church Road) on the east side of Lawrence Road (See Map F& G). This area contains a total of 221 housing units, of which 64 units are deteriorated and suitable for rehabilitation, 4 units are 11 dilapidated and should be demolished, and 153 units are in standard condition.23 A majority of the trailers was in standard condition, but 27 of the standard units ' need underpinning 24 Water service is provided in the area, but sewer service is not. Also, there are no recreational facilities within the area. All roads are in excellent condition. The roads are paved and no improvements , are needed. *Note: Parts of Byrdsville and Colonial Hill are located in Hillsborough Township, but for this written report they were listed in Eno Township. Hillsborou9h Hillsborough Township (excluding the corporate limits of Hillsborough) consists of approximately 2010 total housing units of which 1911 units are occupied.25 Approximately 163 or 8.5% of the occupied units are substandard.26 Most of the substandard housing is concentrated in two areas: The Northern Fairview community and the Rencher Street Area. 11 The Northern Fairview community is located on U.S. 70 just north of Hillsborough. ' Presently, a major portion of this area is near completion of a multi-year Small Cities Community Development Block Grant. Rencher Street Area is a community located just north of the corporate limits of the Town of Hillsborough on U.S. 86 and east of the Northern Fairview Community Development target area (See Map G). Approximately 42 units are located on the east 11 051- 10 side of U.S. 86 on SR 1557 (Rencher Street) and SR 1558 (School Bus Garage Road). II * Of the total 42 housing units,31 units are deteriorated and suitable for slight to substantial housing rehabilitation, 1 unit is dilapidated and should be demolished, and 10 units are in standard condition.28 Of the total deteriorated units, 8 units : do not have indoor bathroom facilities. These units still have outdoor bathroom facilities. Also, the dilapidated unit is occupied and relocation is needed. The unit should be demolished to prevent health and safety hazards. Most of the units (76%) need some type of assistance. Rencher Street needs paving of about .3 miles of roadway. Also, the area is lacking sewer service and recreation facilities. Sewer lines need to be extended into the area9 and there are no recreational facilities inside the area or within walking distance. Trash dumping is visible in the area. Little River 11 Little River Township (See Map H) has approximately 576 total housing units of which 522 are -occupied.29 Of the occupied units, 80 or 15% of the units are substandard.30 These substandard units do not have adequate plumbing facilities 11 or adequate room space for the household size. Little River (like Cedar Grove and Bingham) is primarily a farming area with very dispersed substandard units. PRIORITY LISTING OF POTENTIAL TARGET AREAS On the whole, Orange County (excluding Hillsborough, Carrboro, and Chapel Hill corporate limits) has approximately 13, 206 total housing units in its jurisdiction.31 Of the total housing units, only 1209 or 9% of the units are substandard.32 Many substandard units are widely dispersed throughout the County. ! 11 However, the County does contain some potential target areas with visible housing : 11 deterioration and community development needs. From the information gathered from the windshield survey, here is a priority 1 11 . 11 listing of potential target areas (See Figure 2): II 1) Rencher Street Area . , 2) Cheeks/Miles II3) Rogers Road 4) Efland B ' II5) Efland C 1 II6) Efland A 7) Colonial Hills II ' 8) Byrdsville : IIThese potential target areas are listed by the amount of community development needs and the degree of deterioration of the units. The degree of deterioration II , was determined by the amount of rehabilitation cost. Slight to moderate rehabili- tation ranges from $1,000. to $6,000. Substantial rehabilitation ranges from $6,000. to $10,000.+. IIRencher Street Area is the leading candidate for a potential community development target area since it contains a higher magnitude of community IIdevelopment needs than the other seven areas. This area contains problems that could be a hazard to the health and safety of the residents. Rencher Street Area has eight units in which privies are still being used. The use IIof these primitive bathroom facilities could endanger the health of nearby residents. Privies along with other blighting conditions have given Rencher IIStreet top ranking for a potential target area. Priority should be given to Rencher Street Area because of the extent , II of the community development problems that exist in the area. These CD problems . 1 IInot only affect the appearances and upgrading of the community, but they affect the health and safety of the residents. As a result of these findings, Rencher IIStreet Area should have precedence over the other seven areas as a target area for a community development program. , II , OD‘!" 12 CONCLUSION The overall housing conditions in Orange County are in fairly sound condition. Most of the deteriorated units are dispersed throughout the County except for the potential target areas discussed in this report. These target areas are in need of some assistance either by Community Development Block Grant or any other funds the County can provide. IIMore intense study and planning should be done on these target areas (especially Rencher Street Area) in an attempt to coordinate various activities needed to upgrade these communities. If Community Development Block Grant is the main source of funding for these areas then studies should be done to obtain the adequate information needed to apply for a Community Development Block Grant. 13 I Ob4. Figure I IICounty and Township Housing Survey II Total Occupied No. of Vacant Boarded Up , Housing Units Housing Units Substandard Units Units Housing Units II II Bingham Township 1656 1509 172 147 5 ilCedar Grove TWP 1137 1008 262 129 5 . Chapel Hill TWP 18587 17703 579 884 7 IICheeks TWP 1697 1596 246 101 9 Eno TWP 1764 1664 94 100 10 . IIHillsborough TWP 3229 3042 275 187 3 I IILittle River TWP 576 522 80 54 4 1 , Carrboro Town 3748 3581 70 167 1 IIChapel Hill Town 10473 10019 317 454 1 : 1 Hillsborough Town 1219 1131 112 88 2 11 Fairview COP 355 338 76 17 1 • 11Orange County 28646 27044 1708 1602 43 County Jurisdiction 13206 12313 1209 893 39 Corporate Limits 15440 14731 499 709 4 II *Footnote: 1980 Census of Population and Housing II II II II II II IOat. 14 II II FIGURE 2 ' 1 Housing Conditions by Target Areas II Target Total Standard Substandard Deteriorated Dilapidated # of Family' ilAreas Units Units Units Units Units Relocated Byrdsville 78 40 38 38 0 0 Cheeks/Miles 43 8 35 29 6 3 1 Colonial Hills 221 153 68 64 4 4 IIEfland A 55 23 32 30 2 0 II Efland B 43 17 26 25 1 0 II Efland C 63 29 34 32 2 0 Rencher Street 42 10 32 31 1. 1 , Rogers Road 9 65 60 5 4 74 I . , il *Footnote: Windshield Survey. February 1985. , II , II i II II , I ,• I I I , _ .assog,asuivar 1.... 0 %,C) CO - a% U ..L., tt t4 vs CO . P 0 (D Ph Ph Ph 0 co OQ co I—) )--) I--) 1-4 o 11 •-g CS 10 n co co o 0 0 . o. o 0 5 E I PI. rt P1 CD• Of o' co Pc O 0, el 0 a. to 0 0. 0:- 0 I-, 03 3-4 s. to 1" 01 4 1.4 (ID 0 rt 0 0 co I•4* • 1...A I-. CD rt = I-, CD •• cn CD CD (D co H 11. MP Ia. I-, I-• co II 03 Co 03 0) ro CD 1 La Co ••••3 00 a' Ix .D. a% 0 tm CL) Ls I-, Co I.... Ui .4•• MP = 2 0 ,t1 (0 0 M Ph CD 03 0 (0 Pt I-6 03 0. 0 n iN3 CO H. Co 0 (0 rt 0 1-1- 0 1 1 I ill I N II 11 II RI MI 00 rt rt 0 n (D 0 0 co to 1 I t21 cn mcfarl Mr 4 M I-I- Pi t..J Mr) I Zo I CD PPIPIPPI I I III Z 0 Z 0 0 I I Z 0 Z 0 Z 0 0 Z 0 1 I 1 11 111 ill )4. 11 ak 11) ti 4 4 n) n o co R p- g )-4 , • 0 0 0 - ..... . ...- Co M 4 tD 0 O 0 00 I-, IIIIIIIIFIP0PJ 0,4 to t.4 cm ri z 033 H I 0 1 01 : N.3 . il II II 1 0 Cil I p z 0 0 z p z 0 0 (D 0 2 MI i I ID rt rt 0) to 0 CD' Cl) O c> ill o o o o i iii n co ; I ° 1 • •11111111111111 1 11 O 1_, ...... 1.4 .7114 I.j. 113 0 rt*0 Ph CA 1-1- 11. tDrr ....1 . 1 11111111ProPIF I-I M 0 su 1-6 rt Pr (D CD 0 01 0 01 Cr cz ! • no • I a> 11 0 co 0 co o © 11 1-4 o o rt 0 ri i II a ri; 1 , omposite 3 .oints • o n 4 o.... I-. I 1 , , ; Oa SUMMARY OF THE COMMUNITY DEVELOPMENT NEEDS CHART PURPOSE The community development needs chart was constructed in order to rank the potential target areas according to the magnitude of their community development needs and the degree of deteriorated dwelling units. This chart is used to quantify factors which may be highly subjective or qualitative in nature. It has three primary functions: 1) to rank the target areas by using the set of factors. 2) to classify and categorize the set of factors which affects the target areas., 3) to indicate the degree one factor exceeds another on a specified basis of comparison. METHODS OF USE The general procedure for constructing this chart is as follows: 1) Determine the attributes or factors to be rated. 2) Determine the best scale for rating the factors. - 3) Place data on chart. 4) Rate the attributes or factors. 5) Verify the consistency of the ratings. The first step in constructing this chart was to identify the dependent and independent variables. In this chart, the dependent variables are the target areas listed in column 1 from Byrdsville to Rogers Road, and the independent variables are the factors listed in row 1 from percentage of units needing housing assistance to the number of outdoor bathroom facilities. In the second step, a scale from 1 to 3 was determined as the best means of rating (listed in row 11). This scale rated the factors on three different levels of magnitude: 1 as low, 2 as medium, and 3 as high. Afterward, each factor was given a rating. The rationale behind the rating is - - factors with a 3 rating have direct impact to the health and safety of the community; factors with a 2 rating have a possibility of affecting the health and safety of the community; and factors with 1 rating do not have a major impact to the community because of alternative methods currently being used such as wells, septic tanks and unpaved roads. Also, a majority of the dilapidated units are vacant, and the dilapidated units that are occupied by residents must be relocated. This process gives the occupied dilapidated ; units a higher rating because of the overlapping effect. The third step was to place the information on the chart. All information on the target areas were collected by a windshield survey. In the fourth step, the information was given a quantitative value. If the information is not in numerical form it must be changed to quantitative value. Once this process was done, the magnitude scale rating in the column of the factor being rated was multiplied by the quantitative value of that same factor. For example, no number in this chart needed to be changed but in order to simplify the procedure ' all numbers were changed into percentages. This procedure reduced the size of the 4101W • 05E number in the rating. A good example is Byrdsville which has a magnitude scale of 3 in column 2 and in the same column 54% of the units needs housing assistance, so the calculation will be 3 X 54% = 1.6 rating. A different procedure was used for the "Yes" and "No" answers. This information was given a quantitative value. For example, in the Cheeks/Miles Area there is water service, but no sewer service. For water service, a quantitative value of 0% was given, and for sewer service a quantitative value of 100% was given. Since each factor has a magnitude rating of 1, the magnitude rating was multiplied by either 0% or 100% which gave a product of 0 or 1. After each factor in each target area was rated, each factor rating was added together for every target area (shown in column 11). Column 11 gives an overall rating of the target areas. The areas were ranked by giving the highest rating a 1 ranking, the next highest rating a 2 ranking, and so on (shown in column 12). The fifth step was checking the chart for consistency making sure each column utilized the same calculation procedures and making sure that each number has an • equal amount of value when it was changed to a percentage. I . • •11 11 11 11 ORANGE couNry BOARD OF COMMISSIONERS AGENDA REGULAR MEETING TUESDAY, MARCH 19, 1985 OLD POST OFFICE CHAPEL HILL, N.C. 7:30 P.M. A. BOARD CCMMENTS B. AUDIENCE COMMENTS 1. Matters on the Printed Agenda 2. Matters not on the Printed Agenda C. MINUTES D. AMOINTMENEE E. PUBLIC HEARING CONTINUATION 1. PD-l-85 Oakwood Estates PAGE # F. .ITEMS FORPECIUON 008 1. Board of Equalization and Review 009 2. Sheriff's Vehicles 010 3. Old Courthouse Contracts 022 4. Rocky Mountain Spotted Fever Proclamation 024 5. Health Week Proclamation 026 6. Fees for Environmental Health Services 030 7. Supplemental State Grant 031 8. Preliminary Child Support Budget 036 9. Community Development Target Area Selection 059 10. Right of Way Agreement for Dixie Avenue 064 11. Housing Rehabilitation Contract Awards 069 12. OMB Proposals Regarding the Soil Conservation Service 077 13. Transportation Planning Grant 079 14. Budget Amendment 081 15. Project Ordinance Amendment G. BUDDIGET/EROMAMMGPESS_ REXIBUS (copies of reports wore xmovidedLat the January 29. 1985 Meeting) 1. Health 2. Aging 3. Agriculture Extension 4. Social Services 5. Commission on Women • H. MULUBBMENT _ 411- • ORANGE.COUNTY HEALTH DEPARTMENT Last Six Months of 19$4 Report MISSION OF DEPARTMENT: The goal of the Orange County Health Department is to promote personal and community health, prevent/control disease and resultant disability and death, and promote/protect a healthful environment through the organization and pro- vision of preventive public health programs, services and leadership. FUNCTIONAL ORGANIZATION TO ACC1 ,fPLISH'MISSION: 1. Maternal and Child Health Services: Clinical and community services design- ed to promote the health of mothers and children. Clinical services include: prenatal and postpartum care, well-child care/screening, treatment for minor childhood illnesses, WIC (food supplement program for women, infants, and children) in cooperation with OCCHS, immunizations, and patient education/ counseling. Community services include: home visits, High Risk Infant Track- ing, counseling, education and referral in the home. 2. Family Planning: Medical, social and educational services designed to assist individuals in spacing children and planning family size. Services include: medical examinations and history, pregnancy testing, counseling/education on fertility, reproduction/conception and contraception, and birth control meth- ods. Fees charged on sliding scale. Teens are not charged. 3. Adult Health: Services designed for the early detection of chronic diseases, the prevention of disability and premature death, and health promotion/chronic disease prevention. Services include: screening, referral for medical evalua- tion with follow-up, counseling/education of patients in the control of their chronic illnesses, monitoring previously diagnosed diseases, home visits, and community education on disease prevention/health promotion. 4. Dental Health: Services designed for the promotion of dental health and caries prevention among Orange County citizens. Services include: dental health pro- motion in the schools, day care and senior citizen centers via screening/re- ferral, education and fluoride mouth rinse programs, promotion of fluoridation of school and community water supplies, comprehensive dental treatment and . prophylaxis of children and of adults, as client load and time permits. Fees for clinical services charged on sliding scale. 5. Epidemiology: Services for the prevention and control of.communicable diseases through case-finding/reporting, diagnosis/treatment, follow-up, patient counsel- ing and education, immunizations, public education, and other measures for the control of communicable diseases, as needed. 6. School Health Nursing: Nursing services provided on a weekly basis to public schools in Orange County to promote/protect the health of school age children and to identify and take measures to correct health conditions which may inter- fere with the child's performance in school. Services include: checking stu- dent immunization records and follow-up to assure compliance with State immuni- zation laws, referral and follow-up of children with health problems, screening_ of vision, hearing, and scoliosis, consultation with school personnel regard- ing children's health, education and special education planning. 2 7. Environmental Health: Services to promote public health and protect the environment through enforcement of State and local regulations, Services include: inspections, consultatons, evaluations, educationsand enforcement I ' measures in the areas of Milk Quality, Private Water Supplies/Wells, Indivi- dual Sewage Disposal, Food, Lodging and Institutional Sanitation, Public Swimming Pools, and Solid Waste and Rodent Control. Fees are charged for services in well installations and individual sewage disposal system installa- tions. 8. Animal Control/Rabies Prevention: Enforces State and local regulations re- - garding animal control and rabies prevention. Services include: organization of rabies vaccination clinics for dogs and cats with the cooperation of local veterinarians, investigation of animal nuisance complaints; picking-up stray, unwanted, sick or injured animals; investigation and follow-up of all reported animal bites; quarantine of suspect rabid animals; and public education. 9. Health Education; Services provided by all staff in all public health program areas to promote health and enable patients and individuals in the community to make informed health-related decisions and adopt healthier lifestyles. Services include: patient education/counseling, printed health education ma- terials, mass media/public service announcements, health information, school and community health education programs, public speaking, and technical assis- tance in identifying public health problems, planning and implementing pro- grams to address public health/health needs. 10. Vital Records: Registers all births and deaths occurring in the County in accordance with State law. Issuance of certified copies as an outstation of the Register of Dees. Fee for certificates: $3.00. COMMUNITY CONDITIONS EFFECTING NEED FOR DEPARTMENT SERVICES: The primary public health concerns of Orange County forty-five years ago were communicable and vector-borne diseases and child health problems. Lack of immunizations, poor personal hygiene and sanitation, poor nutrition, contaminated food, milk and water, inadequate medical care, and public health ignorance contri- buted to the health problems of the day. The immunization clinics, sanitation inspections, public health/school health nursing services and other programs of the Health Department focused on the control of communicable diseases. • ' Conditions in Orange County today are much better than they were in 1939. • Improved individual nutrition and public sanitation, widespread immunization, and a better educated population have helped to improve the general health of the pop- ulace of Orange County and control many of the dangerous outbreaks of communicable disease. Economic and commercial growth around Orange County, as well as growth of the University of North Carolina at Chapel contributed to a growing population in the county. The traditional concerns of public health (communicable disease control, environmental health/sanitation, and maternal and child health) have con- tinued as a focus of the Health Department. Periodic incidences of communicable diseases, such as Hepatitis A or meningitis, have served as a reminder of the need to continue efforts to prevent and control communicable diseases. Concern about the health, economic and social consequences of teenage pregnancies, devel- opmentally delayed children, premature births, and chronic diseases with their sequelae has led, in recent years, to the development of new public health programs for health promotion and prevention. . 3 " • Si nificant Elements/Accomplishments of 1984-85 - Six Month Interval - • Vital Records • 873 births and 488 death certificates have been processed. A reorganization plan of this program has been submitted to the Board of Health. Communicable Disease 10 communicable disease cases have been investigated/handled 348 TB tests given 495 syphilis tests and 758 gonorrhea tests 962 children immunized 2,490 School health records processed/completed Due to the high turnover rate of Orange County residents who have children, we have an extraordinary problem with locating and immunizing children with- in the recommended time frames for diphteria, tetanus, pertussia, polio, measles, rubella and mumps. Our most recent six-month timely completion rate was 85,3% compared to the State rate of 75.9%. Since we handle the school student records and the immunization completion for school attendance, with school age children, we obtain close to 100% compliance. Animal Control 1,230 complaints responded to 890 dogs and 312 cats impounded • A new ordinance which requires significantly increased program responsibilities was implemented. One new staff was added and all staff were retrained. • Dental Health 2,600 children given dental education 3,892 children in fluoride mouthrise program 2,323 clinical treatment visits In 1980, the Dental Health Program began screening and referral of Orange County.children in grades IC, 2, 4 and 6 for dental problems and provided dental health education in the schools. Thirty-three percent (33%) of the children screened in 1980 were referred for care of dental health problems. In 1984, 22% were referred for care, a difference of -11%. The decrease in the number of dental health problems referred for care is strong evidence that the dental hygiene and dental care of children in Orange County has improved since 1980. Maternal Health 89 women provided 581 prenatal clinical visits 203 pregnancy tests 30 pregnant teens followed closely/assisted In 1977, the Department provided low-risk prenatal care to about 25 women. During this six months the 89 women helped involved much more complicated high-risk pregnancies, all of which have had favorable outcomes. Child Health 161 high risk infants identified/processed 592 clinical visits 369 seat auto safety program maintained 100 parenting visits to homes The infant death rate from 1979-1983 has dropped from 21 per 1,000 births to 8.2 per 1,000 births (compared to State rates of 15.2/1,000 in 1979 and 13.2/1,000 in 1983). • • • School Health 1,211 school nursing hours provided 2,072 vision screenings 1,889 hearing screenings • • 655 in health education Additional to many vision and hearing problems discovered and referred, we recently screened 844 school children for scolisis. Fifty-four were referred to physicians and of those, 18 were found to need further attention. Adult Health 2,120 hypertension screenings, 1,150 diabetes screenings 450 pap smears 347 home nursing visits 185 education sessions The department is dependent upon our assigned student nurses to accomplish this home visit case load. Family Planning 1,729 clinical visits 315 teens enrolled 110 educational sessions The teen pregnancy rate from 1979-83 dropped from 101.3 per 1,000 to 47.9 per 1,000 (compared to State rates of 97.8/1,000 in 1979 and 93.5/1,000 in 1983). Environmental Health 774 septic sites evaluated 282 wells planned • 521 restaurant inspections 2 'food handlers schools' held 313 surveys of septic system completed Despite a State level removal of well regulations, Orange County's ordinance has been maintained and new wells are being installed so as to not harm underground water quality. FY '85-'86 Efforts The Board of Health has not met since this report was requested of the Director. Therefore, what follows is the Director's opinion. A. Present efforts should be maintained. B. The department should increase its health planning and utilize our signi- ficant volume of data to identify trends. C. Nutrition counseling should be added, especially to young mothers and the elderly. D. Pre-conception counseling should be added. E. Pre-term labor prevention should be strengthened. F. Adult health promotion in the workplace, starting with Orange County's work • ' force, should be added. G. Pre-School physicals and developmental screenings should be required. H. Computerization of the Department should be completed. .• ORANGE COUNTY DEPARTMB4NT ON AGING Annual Report - 1984 outline A. ;a• 4i sion Statement To be a central resource on behalf of older persons in terms of advocacy, planning, coordination i direct services. reformation as well as providing B. Organization Structure To accomplish plish its mission the Department's programs and services are grouped under seven divisions. 1. Administration (planning, coordination, supervision, committees) 2. Senior Employment - Title V Senior Worker Program 3. Transportation 4. Retired Senior Volunteer Program - RSVP 5. Senior Center Operations - Hillsborough and Chapel Hill-Carrboro Senior Centers. 6. Information/Referral and Advocacy 7. In-Home Care a. Service Coordination/Assessment b. Homemaker-Lome Health Aides c. Chore-Handihelper Service d. Telephone Reassurance C. Need Statement 1. Census -. 16% Growth Projection for Elderly 60+ by 1990 2. Aging Survey - focus on access services, nutrition and In-Home Care 3. Five Year . (1985-1990Y Aging Plan by Functional Impairment Groups D. Department Divisions : Description and Highlights 1.. Gemera•i Administration a. Establishment of the Domiciliary Home Advisory Committee b. Planning Lifeline Program (Personal emergency response system) with NCMH c. Coordinated Agency Transportation (C.A.T .) System progressing 2. Senior Employment - Title V Senior Worker Program - Possible reduction 3. Transportation a. Increase ridership and special trip program with the Orange County Recreation Department - 98% growth , up to 577 people b. Two New Vans Acquired with lift equipped van , minibus and large bus coming in 1985 c. Vehicle Loan System. for short term time sharing 4. Retired Senior Volunteer Program - RSVP a. Steady growth in Volunteer numbers up to 500 with 66,000 hours 5. Senior Center Operations a. Growth in Participation and Facility use b . New Program Developments 6. Information and Referral a. Increase volume of requests (up 28%-900) and newsletter mailings (up 25%-5 ,000) b. Increase in specialized assistance - Social Security, Medicare , Tax 2 7. In-Home Care - a. Service Coordination/Assessment - Steady Growth - 220 requests b. Homemaker-Home Health Aides - Increase use with new Title III funds c. Chore-Handiheiper Service - Steady Growth E. Future Directions and Needs 1 . Administration 1 . To consolidate the existing staff time in to fewer areas 2. To computerize DoA operations at both Hillsborough/Chapel Hill offices 3. To do furtherst.udy on the need for Adult Day Care and other services to Frail ETderly 2. Senior Center Operation 1 . To expand programming space and manpower for senior citizens in the Chapel Hill Senior Center 2. To certify compliance with National Senior. Center Standards , required by NCDOA by 1986 3. 4Greater emphasis on health/nutrition services in 1985-86 4. To develop a long range facility development plan 3. Information/Referral and Advocacy 1 . To improve DoAss ability to respond effectively and efficiently to increasing demand for I & R assistance 4. Transportation 1 . To improve the quality/quantity of the transportation service , especially the Frail Elderly 5. Retired Senior Volunteer Program (RSVP) 1 . To clarify Volunteer Program Policy for outside Orange County residents 2. To consider program expansion into Chatham County or special impact areas 6. Senior Employment - Title V Senior Worker Program 1 . To maintain n the number of Senior or Workers in Orange County 7. In-Home Care 1 . To improve the coordination and delivery of in-home services fo increasing impaired population 2. To provide greater accessibility to the variety of in-home care and community services ORANGE COUNTY DEPARTMENT ON AGING Annual Report - 1984 A. Mission Statement The Orange- County Department on Aging functions as the central Count resource on behalf of all older ersons in terms of advocacy, coordination , information as well as M planning, nom= county agent p. ovi di ng direct services ; no other y, public or private , has this distinct purpose or identity, B. Organization Structure To accomplish its mission the Department's programs and servi grouped under seven divisions : ces are 1 . General Administration 2 Senior Employment - Title V Senior Worker Program 3. Transportation pk 4. Retired Senior Volunteer Program (RSVP) 5. Senior Center Operations 6. Information and Referral Service 7. In-Home Care Service C. Need Statement The Orange County population is becoming older as a result of lower birth rates , increased life span and significant immigration of retired persons from other parts of the country. According to the 1980 census projection , Orange County has 9,717 older persons aged 60 and over in 1985 with an expected increase to 11 ,253 by the year 1990. This figure .is a 16% projected growth in the older population , higher than the re. growth (Chatham 8. 4%, Durham q popul regional ham -.5% , Johnston -6. 5%, Lee_ -12 .6b, Wake -11 '0 of only 9 .3%. For the decade (1980,90) the elderly ;60+) will be 39% compared to only 13%ofortthestotal ty population. Naturail the increase in elderl 'o •ulation ill reflect i - crease in service •eman . , a recent 1983 Aging Conference, sponsored by the Department on Aging and the v:aC School of Public Health , over one hundred community leaders and retirees were given an opportunity to prioritize aging services to older persons (60+) in Orange County. The results indicate that access services (Information/Referral , Senior Center, Transportation , home health and nutrition services ranked the highest. Case Management) , As more and more citizens reach "old age" with special needs and charac istics , planning and coordinating a comprehensive service delivery modeler- should be and must be a vital concern to the community. To achieve this the Department on Aging is participating in a Five Year (1985-1990) Planingl process with Region J Council of Governments . g yi2f' • In. exploring what can he done to improve- services to older persons, three function:. :mpairmerit groups were established: the well elderly, the moderately impaired and the extremely impaired elderly. Functional im- pa°mot• is expressed in areas such as: social, income, mental,. physical, and activities of daily living. Impairment level nro eeted.for each county is based on the number of elderly in eight sub- y 5pecificaIly, include:: y q groups'. (Item .2) (1) Those aged 60-74, white and male (2) Those aged 60-74, white and. female- (3) Those aged 60--74, minority and male- (4) Those aged 60-74, minority- and female (5) Those aged 75 or more, white and male (6) Those aged. 75 or more, white and female (7) Those aged. 75 or more, minority and male (8) Those aged. 75 or more, minority and female Based on the demographic: info=ata.on gathered. by the North. Carolina. Data. Center, the impairment levels for Orange County elderly (60+) for 1985. as:.fol l ows : (1) the well (little/no impairment) elderly - 79%• 7,725. (2) the moderately impaired. elderly - 16% := 1,535- (3) the- extremely impaired elderly _ 5%. 457 100% - 9,717 • According to the Council of Governments, the Title. III funded services (see. item 1) is presently serving 24% (2,314) of the older population in Orange County and is broken down into functional groups. It is with th..s in mind, the Department on Aging continues to accomplish its. ill D.. DEP�R� -3 t'S' DIVISIONS. DESCRITON AND HIGBLIGETS 1. GENERAL ADMINISTRATION Division Narrative 1- Overall Dvisia Goals and Objectives <4k. This division goal is to plan, advocate and coordinate county re- sources on behalf of older adults.. Specific service objectives are (1) to provide administrative supervision of professional DoA staff,. (2) to provide clerical/administrative .f su p to the County Senior Board, the Nursin g Home Advisory Committee, the Domiciliary Rome Advisory Committee and the Orange County Ca o rdi n ate do:A Transportation (CAT) Program,. and (3) to. manage the. Chapel illy Multi- r�. purpose Center. 2. Division Description The Department Director assumes. most of the responsibility for this division activities with assistance from the two senior center coor- dinators. The Chapel Hill Center Coordinator provides, staff support ar to the Nursing Rome Advisory Committee and the Hillsborough Center Coordinator does the same for the Domiciliary Some. Advisezy Committee. Eµ' 3. Highlights a. This past year the Oran•e Coun Domicile Lome Adviso Committee was estab is -• to •e an a•vocate .or =es iczents in Rest Homes,. Family Care Homes and Developmental Disabled Adult Homes- . Currently, the committee has met the regulatory require- ments, adopted a visitation schedule and has satisfactorily re--- solved one formal complaint_ They work closely with the DSS Adult. R mte Specialist who is responsible for the licensing of Domiciliary homes.. b. Several planning ng meetings were held this year to investigate the feasibility of establishing Lifeline, a personal emergency response system designed to help elp frail elderly in their homes 24 hours a day in case of emergency. N.C. Memorial Hospital's Volunteer Association has agreed to take the leadership and re- sponsibility to establish such a. program in l985. DoA's to provide 'assistance and to encourage that Lifeline be lio avail- able n i s to all County residents regardless of ability to pay . c.. The Orange County Department on Aging, as lead transportation agency, has made considerable progress. The Coordinated Agency Transportation (CAT) Program_ is gradually becoming a reality with the arrival of five vans unaer the tTMTA Section 16(b) (2) program and Section 9A of the Surface Transportation Assistance Act of 1982. Two vehicles were assigned to the OPC Mental Health Cen- ter, one to the Orange Chatfiam Comprehensive Health Services and- two for the Dept.. on Aging. This coming year three. additional -4- minibuses, a. van and one large bus are expected to be part of. the CAT system. In the past the DoA Director has served as planner, prepar- ing approved transportation applications for well. over $300,000. The challenge for the next year will be the co- ordination of the CAT system, not just to those assigned ye- . hicles„ but to other community agencies needing access to vehicles for their clients. 2. TITLE: V SENIOR EMPLOYFENT Division Narrative I. Overall Division Objectives The primary goal of the. Orange County Department on Aging's Title Senior Worker Employment Program is (1) To provide low income elderly with community service jobs and training oppor- tunities for eventual placement into unsubsidized employment in the community. This year's service objectives are: (1) to maintain = enrollment of fifteen (15) trained senior work- ers, who provide at least 14,560 service hours to meet community needs and (2) to achieve two (2) unsubsidized senior worker placements. 2. Division Descriptions under agreement with the National Center for the Black. Aged (NCBA) , Do& staff provide the necessary local administration and super- vision of the Title V Senior Worker Employment Program. The DoA Director is responsible for the recruitment, selection, training and placement of older adults who are 55 years old or over and who have, a low income for community service jobs. Except for one receptionist with the Commission. for Women , all - senior workers are assigned to Do& service programs to benefit the elderly, such. as van-drivers, chore-handihelpers, In-Home ai des. and Senior Center receptionists/typists. The county budget only reflects the local administrative match funds and draws down approxi- mately $50,000,paid directly to senior workers by NCBA. 3. Highlights This year the Department achieved its service objectives of main- taining fifteen (15) senior workers and two (2) workers going in to unsubsidized employment. However, recruitment of senior workers remains a problem due to the low eligibility guidelines. NCBA has also informed us that Orange County has too many senior workers, Egiffr" .5. taus, the number of assigned workers in the future may be «owered. If this occurs, the Department will have a difficult time meeting its service objectives in other program divisions that are greatly dependent on senior worker manpower. 3.. TRANSPORTATION SERVICE Division Narrative 1. O verll a Division Goal and Objectives The Orange County Department on Aging's goal is to maint1,:n- a transportation program for County elderly (60+) to insure mobility to necessary and important community services. This year's objec- tiveewas to provide transportation. to 400 older adults involving 48,000 trips.. 2-.. Service Description f , The Orange County Department on Aging- (DoA) has provided transpor- tation. to the following services: nutrition sites, medical and human. services, shopping and recreation events. DoA operated four vans (one- lift equipped) and one mi r4 bus to serve rural elderly out- side the Chapel Hill. Transit area. The transportation service has- been provided daily (Monday-Friday) primarily on fixed nutrition routes with some demand response service. Routes depart and return from the Northern (Hillsborough) and Southern (Chapel Kill) Senior Citizen Centers, the Cedar Grove and Efland Community Centers all of which. house the Title III-C Nutrition Program. The purpose is to use the centers as collection points for senior citizens to be picked up and transported to other essential medical or human ser- vice appointments located in Hillsborough or Chapel Hill.• Daily an" rangements (ticket system) have been made for OCCHS (Orange-ChatTimm Comprehensive Health Service.) vans to be used for rural medical. pick-ups from Cedar Grove and Hillsborough Senior Centers to Chapel Hill-.Carrboro medical facilities.. Special shopping and Senior Cen- ter outings. have: been scheduled and limited to a group planned activity.. . For older persons living within the city limits of Chapel Hill/Carr- bore, but unable to afford a. transit bus pass, the. Department has purchased bus passes- as far as funds are available. The Department has continued to issue passes to Chapel Hill nutrition participants and to arrange special EZ. Rider (door to door) pick up to the Center provided by the Chapel Hill Transit Department, The Department on Aging Director has served as the Senior Citizen Transportation Program Coordinator on a part time basis. He is re- sponsible for administrative requirements (record keeping and report- ing) for the program and supervising the five Title V senior citizen drivers (paid) who operate DoA leased vehicles. Title V Receptionists at. each senior center schedule transportation appointments for all services and handle requests for ticket purchase assistance. Both Center Coordinators- assist the Director in the supervision of the- drivers at their center. A part-time transportation aide will be employed under UNC work study program to assist in required data collection and route analy- sis; the County garage mechanics responsible for vehicle maintenance and repair. 3, Highlights With the acquisition of two new replacement vans- the DOA transporta- tion services has grown dramatically over last year, up from 292 to over 577 unduplicated individuals, and- from 46,111 to over 50,000 trips., This is a 98% increase in new riders most resulting from the special. trip program co-sponsored with the Orange County Recreation Department. Since more: and more agencies are now requesting- use of vans during non-use hours-, a vehicle loan• form- Irks been developed.. A problem area has- always. been the lack of back-up vans to loan out or to use while another is being serviced and not enough lift-equipped vehicles for handicapped. This coming year the Department on Aging will receive a. new lift equipped van and mini-bus and a large bus for loan.- - This- will allow for two old vehicles to be used as back-up and provide more accessibility to the handicapped, plus a large bus for special field. trips.. .4. RETIRED SENIOR VOLUNTEER PROGRAM - Division Narrative 1. Overall Goals and Objectives • RSVP's• goal is- to enlist the time and enthusiasm of older persons and provide them unlimited. opportunities for volunteer service through the. non-profit community organizations- in. Orange County. This past 1984 RSVP service objective was 400 volunteers providing 55,510 service hours to meet specific basic human needs of Orange County through assignments- to 40 volunteer stations. volunteering through RSVP offers some advantages to the older vol- unteer.. To. reduce financial barriers to volunteering RSVP offers reimbursement to volunteers• for such out-of-pocket expenses as trans- portation. costs and meals, plus accident insurance while serving at their volunteer jobs. 2_ Highlights of the Past year These objectives were far surpassed because of a steady growth in the program._ In actuality, during the past year an estimated 500 persons aged 60 or older spent 66,000 hours assisting 55 community groups. They helped schools, community centers, the Botanical Garden, health and social organizations, libraries, the County correctional facility, and even a. radio and. TV station. • the scope of their activities continued to expand. Also, time, RSVP volunteers assisted these diverse o For the first Child Care Networks, �►�0'NC--l�+S, groups: O.C'.z.M. , UNC international Center the Visually Impaired Program (V.I.P.) , volunteer. English Conversation Tutoring Program, Pregnancy Support Services, and Handicapped Student Ser- vices,. Another very important part of the program recognition of Senior Volunteers for their- service. The sannual ° co Party° last spring was one of the largest SVi.tvol tears in the- histo gatherings of RSVP volun- teers to attendance, �� of the• program, with well over- 300 volunteers one• of the nicest. Certificates of service of a year- or more and pins to newer volunteers were presented. • S. SENIOR CENTER OPERATION Division Narrative I. overall Goals and Objectives The primary- goals. of the. Orange County Department. on Aging's Senior Center programs -are' . 1) provision -of a centralized location for services addressing the special need -- of the older adult; 2) pro° visions of opportunities for older adults to become more involved in the community; 3) prevention of loneliness and isolation by increas- ing interaction with others 4) prevention of premature institutional- ization. The proposed service objective was to offer through the Senior Centers ten individual services and eight grow 1,200 elderly by publi�ci and private agencies involving"24 ,000mcon- tacts. • 2. Service Description The Hillsborough and Chapel Bill-Carrboro Senior Centers, located at 300 W. Tryon Street in Hillsborough and 410 Caldwell Street in Chapel Hill; have offered a broad range of services and activities wi.i'h;rt the Center, and other-appropriate locations within the Com- b a.m. to 5 multipurpose centers are open Monday through Friday, some evenings and weekends for special classes and activities. Specific programs offered or arranged through the senior centers are: 1.) Individual Services including regular blood pressure checks and health screening (Hearin g GNC, Dental, 7NC, Eyes - pr ivate) ,Le g al Aid (through North State Legal Services) , VITA tax assistance training sst hale I and (IRS) , g ) , Chore Handihelper (home repair service) Notary Pub- lic Services, Information and Referral Services, telephone reassur-- ance- calls, dispensing of Senior Tar Heel discount cards, health • insurance assistance, employment opportunities (JTPA) , volunteer opportunities. (RSVP) , surplus food distribution (DSS) and infor- mational pamphlets (Social Security Officej,t.. 2_) Group Activities such as Mr. Gatti's Movies- at Lunchtime program (Rec. Depts., DoA) , recreational programs and low-cost trips (Orange County Recr.) , Senior Tar Heel- Travel Club, health programs, guest speakers; 3.) Meeting- Space for various groups including Daily Congregate Meals (JOCCA) , Gray Panthers, Widowers Support Group (DNC_. Nursing) , Visually Impaired Persons Group (C.H.. Rec.) . 4.) Educational Activities Arts- and. Crafts classes for all five Orange. County Nutrition Sites (with. Durham Tech_) , materials and co- ordination with the Shared Learning program, Village Elders' Lee.- ture Series (.UNC, Chapel Hill Rea., DoA, Carol Woods) , City and County Library's Bookmobile_ and. movies, various classes offered through Durham Tech or Technical College of Alamance. 5.) Transportation to and from the daily nutrition programs, activ- ity and tie9.d trips, for shopping and doctor appointments a.ra..cogrdYn- ated through the senior centers. The senior centers function as a central resource to make community services: more available to older people through cooperative agency agreements. The two centers have continued to identify and encour- age agencies, organizations, and individual providers to coordinate their services through the senior centers. The Senior Center staff consists of the following: _ (1) one senior center coordinator at each center who develops and implements the center's overall wort plans, .(2) two part time Title V senior ' worker receptionists at each center who handle many incoming in- formation and referral calls, room scheduling, issuing Senior Tar Seel Cards, signing up people for classes and typing assignments and (3) volunteers- who do- a variety of jobs. 3. Highlights -. Chapel Sill--Carrboro Senior Center During its first. full- year;of existence the new Chapel Hill-Carrboro Senior Center has, exceeded its service objectives serving well over 800 senior citizehs involving 14,000 contacts. Many of the center activities and services,were coordinated with a variety of groups, some programs being offered at satellite locations such as the UNC General Administration, Carrboro Art School, Glen Lennox and Phillips Junior High School. Notices of trips and activities were printed in monthly newspaper articles, the quarterly DoA Newsletter, special program brochures, and a new monthly Senior Center calendar. In the past year, the center calendar has grown from zero to well over 400 readers. _9.. New Developments. The Chapel Hill"Carrboro Senior Center has had many new developments and accomplishments in its first year (1) The Glen Lennox Communit Outreach Pro 'ect has resulted. in informs mation and. re erral requests, monthly bingo, regular blood pressure checks, and a pick up - drop off point for trips. (2) The Saturday School for Seniors, an educational program,was co-sponsored by DoA, the Chapel Hill-Carrboro Community Schools Program and Durham Technical Institute, and developed. in the:. T fa of 1984 offering varied classes such as creative writing, photography, doll-making and cooking:. (3) A Senior...Center Adviso_ Committee was established to advise the Senior Center Coor• nator in- p .g to better serve the needs of various senior groups ia the community. (4) The, Villa-e, ESders-- Zecture Series and the Saturday "Movies at Luncht ,me,-- -ye •een .ig. y success ul and popular. On an average,, over 150 retirees attend-each Village Elders Program (a 50% increase) and. 40 senior citizens regularly attend the Movie Series, up from 25 per session. (5) New Groups have started utilizing the visiting agency office, such as the Literacy Council, Orange- Co. Recreation Dept., .T.P.A.., Veterans• Administration and health screening agencies. The first N.C. Chapter of the Gray Panthers was established and holds its regular meetings at the center. - Along with the fantastic= growth. of the senior center program, several problems have begun. to- surface. (1) Office coverage is provided by part-time senior workers. Housed in a multi-purpose center, the Dept. on Aging serves as a facility focal point for Information and Referral:Requests. Approximately 150 walk- in requests are made each month concerning the other agen- cies (in addition to the requests concerning the Dept. on Aging) .. This greatly limits the time available to the workers for Dept. on Aging clerical duties. The four phone lines ring constantly to various DoA Division. programs. The senior workers have difficulty handling the increased workload in a professional manner. (2) Lack of meeting. space is a•-serious problem with so many differ- ent groups using- the meeting rooms, there is rarely enough room to schedule senior center programs and classes. A larger capacity meeting room is badly needed. Space in Chapel Hill is very limited and as senior programs increase in popularity and attendance, we are having difficulty locating a space large enough to handle the crowds. A Leisure lounge/game room is needed desperately. There is virtu- ally no space for groups of seniors, especially males, to relax, watch TV or play games such as checkers, or cards. Visiting Agency Office is now booked each day. -10- • 4. Highlights — ai lsnorough. Senicr-centem. • The Hillsborough Senior Cen.ter has surpassed its service delivery objectives during the- past year, serving some 600 individu.als through a variety of services and activities.. There are more than one dozen - individual services available through- the Hillsborough Senior Center cperations-inc u Ing heaithscreen-inc Senior Tar Heel Discount Cards , information and referral , surplus food distribution (DSS) , chore service , VITA Tax Assistance '(IRS) , home delivered meals. (OCIM) , transportation and escort,: volunteer- and employment 'oppertuni ti es , and shopping assistance. Group activities include at least 3 monthly low-cost trips co-sponsore.' ` with the Kecreation and Parks. Department, Arts and Crafts Classes (Durham Tech) daily• - congregate meals (JOCCA) program, educational programs and classes, Senior Tar Heel Travel Club. -meetings.. Most of the above mentioned classes are available at the satellite centers in Efland and Cedar Grove , through cooperative agreements with JOCCA. These services are advertised in the Hillsborough Senior Center... Calendar of Events ,,. ctrculati-on- _ has nearly; doubled within the last year to 500 per month, .as well as The News of Orange County and the quarterly Orange Senior Times newspaper. Meetin S ace at at the Hil'Ts.borough Senior Center is utilized by the Jol lye ers Tub; Ateight:. : &catcher.s.,. . - Agriculture cul tur Extension , Depart- ment e xtension , Depart ment of Social Service Chore Workers;Training Program, the Economic Develop ment Council , the BPW,. Girl Scouts and. the Domiciliary Home Community Advisory Committee-,. to name a few. Educational Opportunities include Arts and Crafts Classes held at the Center and the two satellite sites., basic sewing , Orange County History (co-sponsored by the Orange County Historical Museum) , Computer Literacy and Adult Basic Education (hosted by Efland-Cheeks Elementary School ) .. • NEW DEVELOPMENTS New developments at the. Senior Center in the last year reflect the increasing demand for services for older adults in Northern Orange County . The. Hillsborough Center has. become. the Central re istration oint for the day trips which we co-sponsor with the Recreation and ar s Department, thus allowing for toll-free access for all Orange County residents . Th addition of a lift-e uipped vehicle now makes it possible to provide The transportation to me ica an essential services for handicapped older persons throughout Northern Orange County. Our close working relationship w-ith .0range Congregations in Mission (OCIM) -has resulted in the housing of an expanded Meals on Wheels ro ram in the Hillsborough area, the establishi of a- Sick Room ui meat Loan ro ram, the initiation of a Friend. to Friend visit ng an to ep one reassurance program and the increase in home weather- ization project utilizing materials provided by Duke Power Company. The recent award of a full-time VISTA Volunteer position to supervise many of these cooperative projects was the result of an application co-authored by Hillsborough Center and OCIM staff. The rebirth of a Senior Center Advisory Committee has enhanced the quality of services for Northern Orange residents' -11- Recent negotiations with Orange Family Medical Center have resulted in the establishment of a Foot Clinic in the Senior Center, where basic screenir g and treatment will be provided for a nominal fee.. The overwhelming respons. has resulted in a full schedule of appointments for the first three months' of clinic operation . We hope to continue this arrangement while develop- ing other clinic opportunities at the Center-. i�f ntinues, additional Center staff will be needed . Currently there is one full-time person assigned. Office coverage is provided by. part-time Senior Workers and volunteers.. Expansion of trans- portation boundaries to include communities not currently covered.. Expansio of health services at Center and Satellite sites. 6.. INFORMATION AND REFERRAL SERVICES Division Narrative 1. Overall Goal and Objectives The Orange County Department on Aging's goal for S&R• servfce is to assure that community resources/services are utilized by older persons in- need as welt- as by community organizations seeking assistance for ci ien:ts t =Sere ce-.ob ecttues,.-are t) to. provide hel pfctl' I &, r service to 800 individual clients who call or visit the Centers; 2) to publish quarterly newsletters including an annual service directory for 4,500 older adults and for providers serving older adults; 3) to make quarterly public presentations describing aging services at community events, or to groups in all parts of the county; 4) to participate in efforts to establish and maintain a centralized information gathering system for all human/cultural services in Orange County. 2. Service Description This year one-to-one information service was available to clients who telephone or visit the two Orange County Department on Aging Senior Centers.. Clients identify themselves by asking for information about a problem, service, or resource.. The DoA part-time IaR specialist prepared an taR' procedures manual for use by all receptionists, and has trained them in the use of the manual. Queries that cannot be answered by the receptionists are referred to the Information and Referral Specialist, Senior Center Director, other staff or volun- teers. Additional service to clients has been the direct mail distribution of a quarterly newsletter Orange Senior Times to all older adults in Orange County who have registered for a Senior Tar Heel Card. The newsletter has featured new and under-utilized services as well as containing calendar material on leisure resources, support groups for special needs, special clinics, and workshops. The newsletter has had two annual inserts: (1) The "Problem Solver" a directory of updated services and opportunities for older adults and (2) a Directory of merchants participating~ in the Senior Tar Heel Program. • The DoA Information Specialist has been a member of an inter- agency county committee that is developing a central information gathering and maintenance system to be entered into the county government computer. The system will be established as a permanent resource with regular updating of data and regular review by the interagency committee. DoA plans to purchase a computer this year to further inventory special brochure information on aging, and the resource library available in our Senior- Center. • 3. Highlights For Orange County elderly, the Dept. on Aging has become increasingly a source of information and. assistance to community resources. Well over 900 older adults have- received individual information. assist- ance this past year involving= 2.,.000 contacts, up from 750 I&R requests (a 29% increase) . - Other specific- accomplishments included the following;: (1) Over 5000 older persons and organizations received the quar- terly newsletter - :orange Senior Times (a 25% circulation increase) .. (2) Over. 5,000 Problem. Solver Directories of Aging Services were distributed within• the first six months of the year. Groups like the Chamber of Commerce, Churches, and senior citizen clubs: have requested large quantities - obviously a useful document, (a 25% circulation increase) .. (3) Over 740 older adults (60+) were issued a free Senior Tar Heel Card which entitles them to special reduced prices by partici- pating merchants. Some fifty (50) new merchants were enrolled this. year. (4) Over thirty-five (35) older persons participated La a two day health insurance workshop.. Some participants agreed to be,Health Insurance Advisors to assist older persons with health insur- ance issues. - (5) Weekly Chapel Fill Newspaper columns - Successful Aging and Social Security - 0 & A were prepared by DoA staff and reach some. 2,000 older readers. (6) Over 20' older• participants attended this year's VITA Tax work- shop and helped prepare tax forms- for over 100 elderly and low income families during- the tax- season. To accomplish many of the I&R objectives required the use of many older volunteers as writers, photographers, tax and health insurance advisors, and newsletter- helpers. The I&R Specialist has- provided the leadership in coordinating and utilizing this voluntary response. 7. IN HOME CARE SERVICES Division Narrative 1. Overall Division Goal The. Orange County Department on Aging's goal is to provide in-home supportive services to the elderly, handicapped and infirm in an effort to promote independence or self-sufficiency and to post- pone or to prevent institutional placement. To accomplish this goal,.. three distinct services .were established (1) Homer Home Health Aides, (2) Chore-Handihelper, and (3) Telephone reassurance. 2. Homemaker-Home. Health Aides (H-'SSA) A. Overall Service Objectives The H.EEA service objectives are (1) to provide trained H-HH. Aides who will render supportive in--home care to 70 elderly and (2) . to handle (assess a refer) 250 in-home care requests from - older adults and other county residents. 2. Service Description and Highlights Homemaker Home Health. Aides are placed in the homes to provide or to assist with personal care, health care, nutrition services, home ranagPme=lt, shopping, transportation and to encourage/teach family and friends to meet the on-going needs of the clients. The trained Aides work under the supervision of a registered nurse (program coordinator) and according to a plan of care writ- ten by the nurse and the client, or the client's primary care giver. Service is scheduled according to the needs of the client and may range from one to twenty-four hours everyday or only several times per week. Every non-emergency referral/request for H-HEA services is fol- lowed by an in-home assessment by the program coordinator be- fore an aide is placed in the situation.. This assessment screens. out inappropriate referrals- for service and helps to link clients with more appropriate resources. H-HSAides are trained according to Rational Home Caring Council standards involving a minimum of sixty hours of. formal instruc- tion and an additional fifteen hours of practical experience. Eighteen E-HHAides were graduated in June from a training program jointly sponsored by the DoA and DSS; some graduates joined the existing corps of aides. Funding for H-SEA service is derived from three sources: Title III monies under the Older Americans Act are available to those 60 years and over for a maximum of 42 hours of service. Priority is given to the economically and socially needy. A sliding scale is available for those who wish to make donations 14- for the service. Title V' provides the' services of a 84HEA to the low income for whom other .arrangements cam of be made... Fee for service at. $4.50 per hour is available to all age groups. Clients are billed for the service. g During the past year, apprcx4mAtely 220 service assessment requests were handled by the program coordinator. Thirteen H-ERAS made a total. of 1,394 home visits to 47 clients for the past six months. Fee for service clients received 1,148 visits (5,316 hours while Title III clients received 246 visits (49 2. hours) . Approximately half of all referrals come from the some Health Agency for extended. service to clients beyond that covered by Medicare, Medicaid,. and private insurance. Only about one per- cent of the referrals comes from County Health and Social Ser- vices. The remaining requests are self referrals, family mem- bers, private organizations and hospitals. 3. Chore~-Eandihelper Service A. Overall Senior Objective The Chore-Eandihelper objective is to assist 100 older adults with special chores or- minor home--repairs involving 400 direct service hours.. 8. Service Desertion and 3ighlights Offered out of the Centers, the service provided to older persons. unable to pay or find help with minor repairs or special chores an a short time basis (such as moving items, replacing light bulbs, gutter• repairs, install hand rail, mowing a yard, etc.) . A list of chores and repairs are available on a flyer distrib- . uted to senior citizens. The program complements an existing Department of Social Services' chore program (aides working in. homes weekly) for Title XX eligible clients and coordinates its service with JOCCA's major weatherization/home improvement program. ' heSillsborough Senior Center Coordinator has served as part-time coordinator to handle, review and schedule re- quests for the chore--handihelpers provided by the Title V Senior Worker Program (one part-time worker) and recruited volun- teers. The Chore-Handihelper service has already reached 72% of its service objective ia the- first six months of FY84-85. The pro- gram has secured vital materials through Duke Power Company and the Sandi-Clean Family Foundation as well as private donations. In the future the Chore program may require additional manpower and supplies to meet the demand. • 41w� 1 • E. Ifu tIVl2 DIRECTION'S For the Orange County Department on Aging to truly facilitate service delivery by a. multitude of organizations it should empha- size access services (that is, Z&R,. Case. Management,. Transporta- tion, and Senior Center Operations) . Future efforts should be directed by the Department on Aging toward the following objectives: 1. General Administration There- is a need to consolidate the existin• staff time into fewer division areas in order to meet state Title ZII stan- aa.rdi and reduce confusfan. The computerization of DoA oper- ations at both offices is becoming more critical in light of the- extensive federal/state record--keeping, expanded in- formation assistance. Further study should be done on the need for adult day care and. other services to the frail elderly.. 2. Senior Center Operation • There is a need for expanded programming sRace for the senior citizens in the Chapel (fill-Carrboro Senior Center.. With the increased workload and building traffic, a full time county rece tiorist typist is urgently needed at the Chapel Hill Senior Center. A long range facility devele nt plan needs to be prepared. to anticipate the future expansion of nutrition and senior services at additional satellite neighbor senior centers, such as. Carrbora and east. Chapel Hill . The facility plan :. should involve cooperative funding and service agreements with the Towns of Carrboro and Chapel Hill if located with- in the city limits. The Senior Centers will need to review the National Institute of Senior Center Performance Standards . A self- study manu.a wz a use to determine whether the Orange County Senior Centers are in compliance, a requirement of the N. C. Division of Aging by 1986. A Center emphasis on health/nutrition services is also being promoted for the coming year.. 3- llformation 'and Referral' Service, • t fi- re n ' - s • ♦ r 1 r f artd efficiently - - 'i ._ �- , . .�_ . to a :Cons.tenri ly.in.cr_ersina_flumber .Qf IbR requests.. many of the requests. are related to changing regulations in Medi- care,, Social Security, and taxation . Apparently these revisions wf l-mstinue end .the Department on Aging must be prepared--to- re- spond to a. constituency needing information and guidance. Obviously, the key to achieving this objective is to increase D0A's= Via.,-t:.time. IaR. Specials s� position to full . In addi- ti.on. to the increased volume of requests the expansion of DoA's Health Insurance and Tax volunteers, the growth in the Senior Tar Heel Discount Program, and newsletter, the Council of Governments i•s specifying that Title III contracts for I&R 5er"vtce th FY'83-86 initiate a new assessment/follow up form. All of this requires. time. 4. Transportation There is a definite need to „ -rove the - -lit • - transportation service t�.t frai the , providing greater and handicapped to essential access to a Arai service. Several transportation. coordination activities should be initiated in the coming year. - (1) develop uniform ticket system to allow many agency clients to participate in CAT;. (2) establish a vehicle lease procedure for periodic- agency use; (3) coordinate the gas/vehicle mainten- ance program for CAT, A vehicles transportation supervisor will be needed for senior citizens transportation and to work on CAT • Program, plus vehicle operation funds . 5. RSVP - - a.. There is a. need for a. written coIicy statement concerning re- cruitment and tance of volunteers who live outside Oran-e County, w . a.aent .fy wa. • Orange County, -ve soug t out RSVP, and have wanted to serve an Orange County agency. Amended pol- icies have been approved by the RSVP Advisory Council and will be presented to the County Manager and County Commissioners for their discussion and reaction. b There is a need for direction• from Count'r Commissioners on whether to expand the RSVP' with additional ACTION funds for • FY1985. ACTION is looking for escpansi,on in four areas: a nn in- ' cze'�ase in the number of RSVP volunteers; a broadening of the project's geographical boundaries, when practicable; a further diversification of the project's volunteer status; and in- ' creased activity in such areas as service to youth, literacy in-home care, drug abuse, consumer education and crime pre vention. The application is due February 2$, 1985. 6.. Senior Employment - Title V Senior. Workers Program . The Department on Aging will need to maintain the present level of 15 senior workers in Orange County. If NCNB reduces the number of slots , it will be difficult to operate some Department on Aging programs. -T T— AML IOW 7. Future Direction - Home Care The need. for In Home Care services to all older adults will increase in coming years .ue- to s otter nosp to stays , increases in Medicare uctibles , increases in doctors ' fees , implementation of a community based long term care plan, and growing numbers of aging persons living in their homes . Supportive services in the home are presently provided. in Orange County by a variety of public and private agencies, and each has a different eligibility criteria. There is no mechanism for a cen- tralized case management system; each program or agency does its own . The result is confusion for the clients and often necessary services are not delivered. The function of the Department on Aging is to rovide access to `home care for all older adults re' ardl ess of economic or social need. In an effort to fu l t is mission an . to urt. er reduce harriers to service delivery, the following recommendations are made:. - discontinue the homemaker-home health aide component (training hiring, placing and supervising aides , billing clients) ,. because of the availability of other programs providing these same in home services make available the Department on Aging Corps of homemaker home health aides to other in-home service providers. (Home Health Agency, Department of Social Services , Home Assistars, Medical Personnel Pool , Quality Care and other private providers.)- Department on Aging County funds (approximately $8,000) for Homemaker-Home Health Aides program could be used to estab- lish a limited assistance fund based on a uniform income eligibility and a uniform competitive payment rate for each level of in-home care required.. - Expand the Title III-8 funded case management component within the Department on Aging (with the existing Homemaker-Home Health Aide Coordinator) to enable access to resources for all older Orange County adults. Presently the H-HHA Program _Coordinator spends a large portion of time counseling indi- viduals (over 200 cases yearly) and service coordination activ- ities.. Implementation of the above recommendations would expedite services at lesser- cost to the County to all older adults in Orange County and ensure they receive or have knowledge of all the resources available to them.. Much needs to be done . But only through cooperation and involvement of the total community (public/private) can the needs of elderly be met.. The DoA is committed to that aim. • i .... ORANGE COUNTY : -- :.. Table 1s POPULATION _ . FY Of OLDER BY FUNCTIONAL GROW MODERATELY WELL IMPAIRED FRAM TOTAL • iz • 7;7Z5 (750%) 1 ,535. (16 ) 457 (5%) 9,717 (loor) Tab 2' • FY 85 ESTIMATED TITLE III SERVICE PARTICIPANTSEY FUNCTIONAL GROUP Ti tle I 1 i Est lasted i Well ; iiod.. imp. ; Frei 1 Service Pt 85 Unduo. i t # : t i. `t A- � ° a i• transportation . 30a persons 30t 90 60% 180 ` 10% 30: it* '• 900. persons 50% 450 ' 40% 360 tat 90 . Homemaker H.H. 15a persons. - - 50% 75 e. 50t 75 • Chore 100. persons. 40% 40 5O9; 50 r TO to Senior Center 1,500 persons 60% 900 35% 575 • 5% 75 Congo.. Nutrition 500 persons. 50% 250 45x 225 5% 25 Home Ael ev.. -is- 24 persons 50% 12 50t 12 F TabbI 3: FY 8S ESTIMATED UNDUPLICATED PARTIC PANT$AS PERCENTAGE 0P FUNCTIONAL POPULATION GROUPS MODERATELY- TOTAL 60+ IMPAIRED- FRAIL WELL POPULATION Percent of Group- _ 17% 57% 38% 24% Persons Served ••e, 1 ,320 persons 877 persons. 177 persons 2,374 persons • . TJCOG, Aging. Unit. 12/84 .s1 g ev 4.4 2 UN N N ..F 641 sit - eg r its. r • ,•.,N hi "s' CO e4 . c4 col ..1". fed 21 0 IN a% . la.Lsi ,a► N.•III, .. o w 01 /0 w1 r...; N w•,..... . . ._.,. . • .. ,.. t, ...,..... ' y CO A 11"x. .1" N co ob. CO tw1 01 .z �,a. r N g tw I! crs - x cg 43 02 Z �° CO . .. �n c N G US to w Q G eV • N ,C B. a p re. N h^ 0% N %,41 s,0 st CP+� .l,. F. LA ...1"C !d = a N P^I co. N 10 - "° '' hid • , toa 01 ail 13 CO CI3 401 4 C AA .w N :J a ICQ Ma y !N tit 01 hw y D Q N1 LA N tt1 011 471 0!. +sC p ACM an w .o —. LA • ?. w .Ey . a 0 __ -_ hii 0 II i i i -4. . •C P2 CO- z H • 1/11/85 g3 • AGRICULTURAL EXTENSION SERVICE (Ist Draft) A. The mission of the Orange County Agricultural Extension Service is to extend the educational services of the Land Grant Universities to the people of the county. B. Educational programs are conducted in Agriculture, Community and Rural Development, Home Economics, and 4-H Youth. Research findings are communicated to the people through. a variety of formal and informal methods. .The North Carolina Agricultural Extension Service continues to lead the- nation in long-range planning involving local lay leadership with establishing needs of the people. The first year of the 4-Year "People's Plan - '87" has just ended. C. The exploding growth of Orange County is bringing new people with diverse ideas, needs, and demands for all types of services, Educational delivery methods must change too if we are to meet the demands of these new publics. Traditionally our educational programs have been designed to be income generating. More recent programs have been more human service and consumer oriented as operating farms have declined. More dwellings and people precipitate problems to be solved, and more audiencies to be reached with home and family living information. D. 1984 was a year of transition through a difficult period of leadership change. The Orange Extension Service is at full staff for the first time in 2 years. The professional staff of 10 is at the same level of positions as there was 20 years ago. Four para-professional persons work 130 hours per week with only one in 4-H being jointly funded by Orange County. Agricultural program goals for '84 were to increase grower profits. Extension agents offered learning opportunities designed to strengthen management ability. A 2-day reproductive workshop was held for dairymen. On-farm test demonstrations, tours, and crops meetings were held with emphasis being placed on record keeping and using soil testing results information. The Durham-Orange Cattlemen's Association was organized. Performance testing, beef cattle sales, 4-H and FFA livestock projects, and DHIA were maintained. Corn, soybean, alfalfa, and tobacco acreage -and yields increased in '84. Future emphasis will be placed on no-till and conservation tillage, pasture renovation, animal waste control , and supplemental crops for tobacco growers and other small and limited resource farmers. • Through the Extension Homemaker organization and the advisory leadership system, new leaders and leadership skills were developed. Families adopted improved eating practices for better health, housing conditions and energy management practices improved. Groups were organized to provide indepth exchange of management decisions and collective solutions in the area of home-based businesses and crafts. Special target audiences included youth, working mothers, retired persons, and dislocated workers. Newsletters, news articles, radio and T-V programs are developed for specific target groups and the general public. (continued) Ash, • 11, AGRICULTURAL EXTENSION SERVICE (1st Draft) - Page 2 D. (continued) The "Orange Choice", a county visual appearance awareness program, was revised and presented to various groups. The Orange County Rural Heritage Program,designed to document the county's rural and agricultural past, was launched. Extension participated in organizing the Orange County Crime- stoppers, and constructed a State Fair exhibit in Community and Rural Development. Orange Extension's most visible program, 4-H Youth, develops productive and useful citizens through educational programs for over 1 ,300 girls and boys.. 400 adult volunteers participated in leading these youth in '84. Families are involved in 4-H clubs. Teen pregnancy, substance abuse and juvenile crime are problems that affect youth. 4-H addresses these problems through • preventive educational programs in leadership, economics/careers and job, life skills development, club expansion, and family involvement. The expertise and success of Orange 4-H agents is in demand throughout the area and state. They are invited to share their successes and programs on numerous occasions. Orange 4-H'ers and leaders serve in district leadership positions. E. Since the Orange Extension is now at full staff and there are three more years to go on the current long-range program, no new initiatives are anticipated. We are currently updating and strengthening our Extension Advisory Leadership System to reflect the changing conditions and needs of Orange County citizens. • i jr. • lik006T-12;ERVICES: (.V • Orange County Department of Social Services MISSION OF SOICAL SERVICES The basic goal of the Orange County Department of Social Services is to assist'the citizens of Orange County as individuals and families to achieve and maintain an adequate 'level of social and economic well-being and dignity. ORGANIZATION The department locally is administered through the county five member board of Social Services of which Dr. Thomas M. Denton is Chairman. Other members are, Mr. Sam English, Mrs. Shirley Marshall, Mr. Cyrus Greene and Mrs. Chris Nutter. The agency is organized into two major groups. 1) Social Work Services in the following areas - Adoptions; Day Care technical assistance and financial assistance for low income children; Foster Care Services for Adults (out of home placements); Foster Care Services for Children, In Home Services-Chore Provider assistance; In Home Services-Long Term Care Screening and Medi- caid payments for care; Protective Services to investigate and correct or prevent abuse; neglect in exploitation of Adults; Protective Services for Children includes investiga- tion of all reports of suspected physical or mental abuse, neglect or exploitation and offering a wide range of services; Services for the Blind, WIN program employment and training support services; Permanehcy Planning program for. children; Problem Pregnancy services; Adolescent Parenting Services. 2) Economic Services - are administered ::;• through eight basic public assistance programs: Aid to Families with Dependent Children; Food Stamps; Medicaid; State-County Special Assistance for Rest Home Care; Foster Care and Adoption Assistance payments; Low Income Energy Assistance; Crisis Intervention Pro- gram payments for energy related emergencies; County Emergency Assistance (General Assistance. A Welfare Fraud Investigative program established in 1983 is administered as a Public Assistance Unit. MAJOR ACCOMPLISHMENTS; SERVICE EXPANSIONS - • 1"..11. 1.L19.1 'Cl) The Adolescent Parenting Program - beginning July 1, 1984 Orange County was chosen as one of eight pilot county departments of Social Services to receive a $25,000 state grant from the State Division of Social Services. The target client population is first time parents sixteen years of age and younger. The grant has been budgeted to employ a Social Worker II who has a limited caseload of sixteen adolescents and their babies, and who supervises volunteer parent aides who work with each adolescent on a one-to-one basis. Included in the program is an array of individual services and peer group activities. The goal of the program is to help adolescent • parents 1.) stay in school; 2.) postpone another pregnancy; 3.) improve parenting skills; 4.) prepare for future employment; 5.) prevent child neglect or abuse. The program includes an in- . house management team and a community advisory committee, and relys on community support and close interagency cooperation, particularly among the health department, Social Services and the school systems. -am The Work Incentive Program (WIN) was re-activated in February 1984 following a two year period when funding was not available. Social Services and the Employment Security Com- mission work cooperatively to assist AFDC clients eliminate the barriers to employment such as obtaining high school equivalency diplomas, problems with day care and transpor- tation, enhancing self-esteem and job interviewing skills. The program has 150-160 registrants. The program is staffed by a Social Worker and shared clerical staff. _ _ 62.) CMMT PLANNING • - A 20 hour per week position was added to the Hillsborough staff in the late summer of 1984 that is primarily funded by 100% state funds. Permanency planning staff are assigned to recruit adoption or foster care homes for children who are difficult to place because • of age, handicapp or race. A similar position added two years ago has been instrumental in reducing the number of foster children in care by one-third. The Permanency Planning team reviews the status of each child in care every six months to assure children have permanent homes whenever possible. LONG TERM CARE SCREENING Our agency met with other county agencies and groups during the summer and fall formulating a proposal to County Commissioners to apply for a $25,000 state grant to establish a Community Alternatives Program to assist elderly and disabled citizens formulate a home care plan and asses the necessity for institutional placements and to give theta an alter- native to remain at home through the coordination of in-home health services. The Dept. of Social Services wad approved as administrative agency for this program with the staff of one Social Worker II. The proposal was apprived by the state for a $25,000 grant in December of 1984.. A Medicaid waiver has been approved allowing payment for a full com- plement of in-home services for low income citizens. UNITED FUND/CONE MILLS EMPLOYEES FUND - COUNTY GENERAL ASSISTANCE In cooperation with community groups organized to assist former Cone Mills employees the DSS staff agreed to inrerview and issue checks to former employees who meet guidelines set up by the Community Committee. A total of $10,800 has been issued through December • 1984. The fund balance is about $1,400. • Anticipation of a Lengthy period of unemployment for Cane Mills employees the Dept. of Social Services board recommended an addition of $12,000 to the department's General Assistance fund. The county commissioners approved this extension of emergency funding for the 1984-85 year. The major portion of this fund is still unspent due to donated ' funds lasting longer than anticipated. MISCELLANEOUS SERVICE IMPROVEMENTS During 1984 the staff participated on the planning committee finalizing the County Com- puterized Information and Referral system and has agreed to provide training and super- vision for terminal operators up-dating the system. The assistance effort for needy families was expanded by 15%. The statewide computer network for income maintenance cases was emplemented virtually eliminating paper flow between County DSS and the state. CHORE SERVICES EXPANSION GRANT • The chore services program received, an expansion grant of $29,930 for the 1984-85 fiscal year. Of that amount, $26,189 was in federal money which was matched by $3,741 in Orange County funds. We have chosen to prioritize the use of this money for purchase of chore services for our clients. Training for chore providers was an allowable expense with this expansion grant. Therefore, when we did not receive the full amount of our request for the chore training project, $776.00 was requested from this grant to meet the expenses of the chore training project. A balance of $29,154.00 has been used to purchase chore services this fiscal year. This will fund approximately twelve clients per month for the fiscal year. • • (V CHORE 17.114.1=1G GRANT • The agency received two chore treining grants which enabled us to provide two separate training projects in the calendar year 1984. We were awarded, the first grant of $1700 in December of 1983. The first training began in January, 1984 and extended through April 26, 1984. The practical for the training was arranged from July 11, 1984 through July 21, 1984. Eighteen chore providers received sixty hours of training. The training was done as a joint effort by - the local Department on Aging and the Department of Social Services. Nine of the eighteen providers trained in the first session provided 745 hours of chore services in December, 1984. As the two agencies planned the traillire, staff anticipated that the two - . greatest barriers would be transportation and motivation. We received the grant ' to pay participants minimum wage for the first thirty hours of training; partici- pants volunteered the remaining thirty hours of treining. In addition, partici- pants were reimbursed for their mileage. . • . The agency was awarded the second chore training grant of $1,018 on August 30, 1984. Although we had telt that the first training project was extremely beneficial to the participants, the clients served, and the staff from both agencies, the project was extremely time consuming. Therefore, we decided to contract with the Technical College of Alamance to do the second project. Twelve participants were trained in the second session with each partioipant receiving sixty hours of training. Expenses for this training session included the cost of class to TOA, the instructor's mileage, participants' mileage, and salaries for the first thirty hours of training for participants who were currently employed by the agency as chore providers. In order to meet the expenses for the training, we had to request $776.00 from the Chore Ekpanaion Grant. The -time frame for this session was November 26, 1984 through December 14, 1984. ' The end of the session coincided with our annual party for chore service providers at which time our newly trained providers were recognized. MilIKORANDIIM b tritDERSTAKDING WITH CRTLD CARE NETWORKS After months of discussion, the Memorandum of Understanding With Child • Care Networks was emmanded by the Orange County Board of County Commissioners • on December 18, 1984. An understanding has been reached on the complimentary roles of Child. Care Networks and Department of Social Services. The roles are • outlined in the attached document. Areas where there are shared responsibilities are indicated and understood by both agencies. The Executive Director of Child. Care Networks participated in the orientation prepared for the Department of Social Services Board Members in November and. December, 1984. Staff of the two agencies are working cooperatively on a regular basis. • aArCAZEllti.eztiffILS.S. CRILD 'CARE NETWORKS COMPLIMENTLEr ROLES - 7/1/84-6/30/85 • The day care unit within D.S.S. and Child. Care Networks both provide vital functions in the delivery of day care services in Orange County. For the • most part there is little overlap ia the services provided by each agency. Rather, -theme seems a clear delineation of roles and responsibilities that through co- operative efforts can effectively comollmwmt each other. Below is a brief • description of the major roles of the two entities. Each function is designated as either the sole responsibility of one agency or shared between the two, Where responsibilities are shared,, a discussion of this process follows. DAY CARE UNIT =IC D.S.S. A. Supervise and coordinate the government purchase of care system in Orange County. 1. Determine eligibility of day care subsidy and work with SOLE families to secure day care placements and the necessary transportatiaa. 2. Provide preventive and suroortive casework to fewilles SOLE using day came services purchase by the county. • 3. Monitor the expPrdlture of all purchase of care funds SOLE • • 3. Develop and malTvtain. purchase of care day cams programs for eligible families. 1. Provide.technical assistance, tralmlmc and supervision to SOLE centers meeting purchase of care staadamds to facilitate their continued particioatian in the program. 2. Provide technical assistance necessary to' develop additional SOLE day care spaces in centers end homes for purchase of care to meet the needs of particular clients-or the client community in general 1 C. Advocate at the local, state, and national level for increased SAD( ) day care funding for low income families, improved day care staTtiaris, monitoring and enforcararit, and improved and =andel day care options for ferilles. D. Provide technical support and collaboration in protective services SOLE abuse and neglect investigations of day care programs. 3. Provide imformatiaa to low income femili.es on additional subsidy $nARED(2) options, when gove-rmantal funds are unavailahle- ,N P. Provide information on day care services to centrality hmmam sem-rice S.71Amil(-3/ professionals, D.S.S. social workers, day care provider , and low • income clients. . • - . • (..c.) . 7 •dli . . • . . 0.0 1 G: DeVelop reports as requested on day ca= services in Orange SEAEED . County for Social Services Board, County Commissioners or other community agencies. • • . • ' • E. Coordinate training opportunities far all center-based SEABED(5) providers in Orange County. . CHILD CARE NEMWORKE saRED(3) A. Provide ir.formation and referral services 1. Provide informatiam an day care centers and homes and all - children's services to parents, day care providers, and the . cotmrtr. 2. Provide day care referral services to parents based on criteria SOLE determined by Child. Care Networks. 3. Pthlish newsletters and resource guides on a variety of chil- . SOLE area's services. 4. Provide inform u ation on options for reducing Costs of dak osi-g, am(2) , to families. ' B. Coordinate the delivery of day care in 'Penny day care homes in Orange County. • . . 1. Provide and coordinate training and tenhrgeal assistance =or- SOLE tunities for family* day care home providers. 2. Provide support to fpmiTy day care home providers through SOLE meetings and newsletters. 3. Provide referral to Parents about.the availability of spaces SOLE in specific family day care homes. . . . C. Provide information and referral services to centers on training SELEED(5) opportunities, potential and. job.azolicants and community needs. D. Advocate for =ended day care options for families, improved day EHAEED(1) care stPr6Prds, monitoring and enforcement, and, increased day care funitug for low income families. • .. / N. E. Develop reports as =Quested mt. day care services in Orange County. splImpt.4) ' for County Commissioners, Town Boards, or other community agencies. • . AMS OP STTAPRD R.ESPONS131L/T=.S . , - • . (1) Both agencies advocate for improved services for children. Emphesis may differ in the priority given to each, advocacy issues. However, both agencies advocate for similar goals and, will work cooperatively for ends. (2) Because D.S.S. is seen, as the agency whose primary ourpoze it to provnde sexvioes to low income families, more low income families will call there seeking funding support for day care services. . . . . , . • (6) * At the initial contact parents.are told about ft:Wing opportunities with D.S.S. as- wall as other tuition aid oppol:maities in the community. D.S.S. will provide training to Child. Care Networks so that when low income f.miltlies call Child. Care Networks is called- They can provide information on all the options available to these-forllies. Child Care. Networks; in addition to.provicHng this type of informatian, also pro- vides infoireation to the general parent population on tax credits for day care.: (3) Both agencies will receive requests about day care services in. the cot- =nit,. When appropriate each agency will respond to such requests. When. . appropriate each agency will refer clients to the other. • (4) Each agency will receive requests to provide reports on day care services .in the community. When appropriate, the two agencies will cooperate on such reports and exchange information. (5) D.S.S. Prime:MO.7 provide t.reirtilks• and technical assistance to centers that currently meet or are interested, in meting purchase of care standards. Bowever in that process trainimg opportunities available to all centers are developed and coordinated. This informatiad. is transmitted to Child. Care Networks who share this with the entire center-based provider community. • • • • • Prepared cooperatively by the Day Care Coordinator of D.S.S, and the Executive Director of Child. Care Networks. • • • • • • • • . . (../V COOPMATIVE' SERVICE = DRN IN WITH •• DEP1 ON AGING Coordination of services between the Orange County Department of Social Services and the Orange County Department on Aging have continued to improve. The two agencies worked cooperatively to provide a training project for chore providers and home health aides during the 1984 calendar year. Eighteen women received sixty hours of trining. Class participants, clients receiving services, . and staff involved, in trsintng were mutually benefited. In addition the Depart- ment on Aging was invited to refer participants for the second project. 'There is frequent communication on clients who peed services; this may include someone who needs.more chore hours or someone who needs a new or different provider. Department on Aging has been very helpful in providiug free Title V home aides when that has been possible. We are sometimes able to supplement services of the other agency to give the client enough coverage that be/she can remain in his/her on home. . . Even though we sometimes share providers when that is feasible, we have not developed the master schedule board on all providers working with both agencies. We have not felt the necessity to have that master schedule because there has been a very helpful, free exchange of information and ideas. • Al]. other terms of the Chore-Homemaker Coordination Project Agreement are being met. Please refer to the attached agreement for further information. • - 0+. 4 . * • CHORE - HOMEMAKER COORDINATION PROJECT AGREEMENT ( 9 • BETWEEN • • Orange County Department on Aging (DoA) and the Orange County Department of • Social Services (DSS) . • The Department on Aging would provide the following : 1 . Assign the In Home Services (Homemaker) Coordinator (Dee Turner) to the project 2. Screen clients- requests for in home care and make appropriate referrals ; if Title XX elijible, refer to DSS Chore Coordinator 3. Jointly maintain master schedule board . (located at Northside and Grady Brown) on .all County in-hame aides employed by DSS Title XX chore and by DoA private pay/subsidized clients 4.. Assist OSS chore coordinator in the training of all county in- home aides S. Provide consultation to DSS on chore cases involving a medical problem 6. Provide Title V in home aides (free) when possible to DSS chore clients- needing additional services 7 . Employ, when possible, DSS trained chore workers • The Department of Social Services mould provide the followim. : 1 . Designate a DSS Chore Coordinator to work with the DoA In-Home Services Coordinator 2. Jointly maintain master schedule board (located at Northside and Grady Brown) on all county in home Aides employed by DSS Title XX chore and by DoA private pay/subsidized clients 3. Screen clients requests for in home care and make appropriate referrals ; if non Title XX eligible ,: refer to DoA In Home Services " Coordinator 4. Assist DoA In Home Services Coordinator in the training of all County in home aides 5. Employ , when possible , DoA trained in-home aides . • , • (q7 FUTURE DIRECTIONS There are several program areas where demand for Services from our citizens warrant in- creased service levels or new initiatives. This Department is affected greatly during periods of economic hardship when demand for all services increase dramatically. In the past temporary personnel and obtaining an exception to the overtime pay policy have been necessary responses. County emergency reserve funds are needed during such periods.. There are several general trends affecting agency clientel: I. EMERGENCY ASSISTANCE Sr,s4 The application level for temporary emergencies has increased steadily in the past few years. TREND: Cost of energy increasing, families reserve funds decreasing. Our agency plan . for interviewing and documenting applicants has been accomplished by the Hillsborough based Social Worker on call each day. Due to past staffing pat- terns the Chapel Hill office is adequately staffed in this area. • -- - BUDGET REQUESTS FOR 1985-86: To provide for more consistency in application of policy and documentation and better utilize personnel we propose to employ an Eligibility Specialist I in the Hillsborough office. • • JUSTIFICATION: 1) Increase in demand for service. • 2) Transfer of interviewing assignment from skilled professional staff to sub-professional level. Relief to Social -Work staff will enable them to maintain increasing level of service with no additional staff. During the-period from 1/1/84 through 12/31/84, the Department received ' and investigated 98 child abuse reports and 172 child neglect reports. Preventive intervention was involved in 42 new cases. Included in these statistics were 31 reports of child sexual abuse and 9 reports of child abuse or neglect in dar.:eare centers or family day care homes. These statistics represented a slight increase in overall reporting from the • prior 12 months but a significant increase in sexual abuse and day care investigations which require more time and resources. ' In accordance with agency, state, and federal goals, casework and other services to remedy child abuse and neglect have been provided to prevent family separation and out-of-home placement. Due to increased time each social worker spends in permanency planning efforts the number of children in foster care, group care, and related placements has been maintained below the agency goal of 46. Case management for children in out-of home placement has become increasingly complex and time consuming. TREND: More children with serious emotional difficulties are becoming the respon- sibility of the agency. These Northern Orange children have the follow- ing special needs/special problems: Mental retardation Special medical needs 2 Individual therapy 7 Psychiatric hospitalization 4 Special education placements 5• (continued)410 . TREND: c ocy ••I e • Delinquency/undisciplined charges in juvenile court ' 6 Classified as WillIe Nr/Violent and Agressive 2 Many children require services related to several of the above special - needs. Resources are scarce for such multi-problem children. Securing and maintaining services for each child requires a great investment of • time. At present, Northern Orange Children's Protective Services Unit has a need for additional staff time to devote to responsibility for its foster children. An additional twenty hours per week would be made available to the Hillsborough Childrens Protective Service staff if the unit were relieved of responsibility for general assistance intake, whidh consumes 2k days of one social worker's time. The application level for assistance relating to energy emergencies has increased rapidly in the past four heating seasons; from 120 in 1981 to over 300 during the 1984 winter. These figures do not include aid for former Cone Mills employees whose need, with only a few exceptions, has - been temporary. A major federal initative, the Crisis Intervention Program (CIP), became our administrative responsibility during this period with funding increasing to a total of over $34,000 last year. No new eligibility staff has been added, therefore, the increase& applications load for CI? and County General Assistance (GA) have been absorbed by the Social Work staff. County GA funds have increased from $19,500 in FY 1981 to $36,000 in FY 1985 with a corresponding increase, in applications. Social Work staff have provided coverage on a rotating basis between Childrens Protective Service and the Adult Service Units. Although the work has been done effectively, application of policy is never as uniform when handled by many persons as an add-on to their job assignment. These workers are also "on call" for all emergency needs - transient, run-aways, child and adult abuse and neglect reports as well as financial emergencies other than energy related. In many cases the waiting period has been toe long for clients who walk in the agency due to these other duties. The ' addition of an Eligibility Specialist I will relieve these problems and provide some time for Medicaid eligibility work generated by the recent approval of a Long Term Care Screening Program (LTCS). Adding a staff person to -do intake in the Hillsborough will relieve Adult Service staff of approximately twenty hours on intake service per week. Much of this time is needed to meet the new mandate effective October 1, 1984 that all clients must be visited quarterly and their service plans must be updated to show the continuing need for services. This may impact more heavily on the adult service staff than any other service unit in the agency because we probably have more long-term cases.than any other unit. Short term services will be closed before many visits are required. Our Chore Services program is- the other service area which is demanding more staff time. As a result of preparation for the 1984 monitoring of Chore Services program and the report on monitoring, administrative time for establishing new contracts and continuing services has increased. Additionally, we have had difficulty in being able to resolve the number of applicantions that we are receiving for Chore as quickly as we would like. The unit has spent a lot of time in training activities in the past year and we strongly believe that this training is essential in imporving the quality of care provided to our clients. We would like to continue to expand the training for both our Chore providers and the operators and staff of rest homes and family care homes. .0 TREND: (continued) The agency is moving into the Long Term Care Screening Program very soon. Although a staff person will be hired, we expect that this program may impact upon the work loads of some adult service staff members. There would certainly have to be close communication/coordination in regards to in-home services. . * • In summary, in order to meet the new mandates regarding quarterly visits and to meet the increasing demands of the Chore Services program more staff time is needed. We can also anticipate that although the Long-Term' Care Screening Program may be a major benefit to our clients tIat imple- mentation of that program will also absorb more staff time. II. OFFICE SPACE TREND: Increased demand for emergency application coverage in Southern Orange County; Assignment ofadditional staff to Chapel Hill DSS office; increased use of Social Work Interns in DSS work. • BUDGET REQUEST FOR 1985-86: To relieve overcrowding and inadequate interviewing and group work space we propose obtaining additional space equivalent to 600 square feet for 3 indi- vidual offices and one multi-purpose use room. JUSTIFICATION: There is a serious need for increased office space in the Northside Office in Chapel Hill. The overcrowding there is -impacting on service delivery to our clients in three major areas: 1.) - social workers are sharing a smatl office with no space for materials and files and there is no privacy for client interviews; 2.) there is no interviewing • space for seasonal program staff such as the Low Income Energy Assistance staff; 3.) there is not a space large enough in the entire office to interview a family. We presently have fifteen small offices (8' by 10') which are being utilized by twenty-eight (28) staff members, three (3) graduate students and various volunteers. One of the fifteen offices, slightly larger than the others, is being shared by two Child Protective Services workers and three graduate students who also have protective services caseloads. Although there is a crucial need for privacy in discussing the very sensitive issues of child abuse and neglect with families this overcrowding makes privacy for telephone calls and client interviews impossible. There are no separate interviewing offices as we have in put Hillsborough Office. Since the move to Northside Center one and a half years ago the social work staff has increased by two which has made the already limited space seriously inadequate. Because of the size limitation of the offices and the fact that the'building hallway is already being utilized as the waiting room there is no space for ex- pansion by adding petitions, as has been done in our Hillsborough Office. During the two months of the Low Income Energy Assistance Program each year the staff members for that program have no place in which to interview their clients at Northside. They have utilized social workers' offices while those workers are out of their offices for brief periods of time, but they must pack up their materials when the social workers return and move to anothertaccupied office, sometimes as many as three times during the day. rimagninigrommim..mos 3USTIFICATION: (continued) • . - The social work staff has no space which is large enough to inter- view a family in crisis. The only possible space in the building is the conference room which is shared by all the agencies, in the building. I. Often that room is being utilized by another group and is unavailable. Since it is a very public room the chances are also great for interruption if the worker is able to utilize it. It is also necessary but very - difficult to reserve it in advance in those crisis situations, and it is very awkward to have to leave the family to walk all the way to the other and of the building to check on the availability of the room and "sign up" for it. The social work staff now has audio-video equipment and has the opportunity to video-tape such client interviews as those with children who have been sexually abused to share with law enforcement personnel and the District Attorney, but has no space large enough in which to set up that equipment for interviewing those families. III.. SOCIAL WORK STAFF NEEDS. • Due to a severe reduction in staff in 1981 this' agency has been involved almost yearly providing justification for adding staff. This has taken the position of saying in- creased service levels were needed to obtain staff who were deleted, which in some respects said the 1980 level of staff was not needed. Staff work loads continue to be heavy and supervisory capability is seriously deficient. TREND: Service demand is increasing, new programs are being added, department has been deficient in supervising personnel for several years. BUDGET REQUEST FOR 1985-86: To provide adequate supervision for new and expanding programs we propose em- ployment of an Social Work Supervisor I. JUSTIFICATION: Following the 1980 national election DSS staff was reduced the equivalent of six full time positions including a Social Work Supervisor I position. Four of these have been replaced by adding county funded positions and one equiva- lent position replaced by state funding Permanency Planning. A Long Term Care Screening (LTCS) position will be added in early 1985. We are presently del; ficient in supervisory capability having the agency Director directly super- vising 6 line personnel in addition_ to overall administration and the combined Adult Services/Day Care supervisor responsible for 8.5 line workers and pro- grams of a very diverse nature. Day Care reporting consumes many more hours which computerization could relieve-. Staff strength remains below the 1980 level. • Day Care Services have expanded significantly within the past five years while Dept. of Social Services day care staff has decreased. TREND: The high evidence of single parent families, the low unemployment rate • in Orange County, and the high costs of living which requires both parents to work continue to escalate the need for child day care services BUDGET REQUEST FOR 1985-86: To employ a Social Worker I in the Day Care Unit to do the major share „ U3) BUDGET REQUEST FOR 198.5-86: ,(continued) of eligibility for day care services and the administration of pro- grams expenditures. JUSTIFICATION: • • See following pages. • -410, • BAY CARE SUPERVISOR • • 0 Current's the Day Care SuPervisor is a half-time Position responsible for the administration and suPervision of all asPects of • Purchase of care Program. The focus of this Position has changed • • • - • significantls in the Past three- sears with the loss of a clerical • Position that had major resPonsibilits for the bookkeePing: and record . maintenance associated with the das care Purchase Program. This • • Position was lost, with Personnel .cuts- that were made as the result of" •• decreasing funds. Thus the resPonsibilits for these basicalls clerical functions were assumed for the most, Part bs the' Das Care fuPervisor. • - • • • This shift in emPhasis has seriouslu. diminished the amount of time the SuPervisor ha i had to Perform all the functions- of the Job. • 10 Table)Y graPhicall9 describes the distribution of time aPPlied to ArN each function as currentls 'divided, as needed to adequately Perform the Job functions, and as reformulated 'with the addition of a half-time das care clerk. Currently a majorits of the SuPervisor's time is sPent in Program administration. The areas needing significant increases in time are Personnel and Program suPervision. In addition, the actual time needed to administer the Purchase • Program has increased with the increasing numbers of' children in care over the last five sears. While this asPect of the SuPervisor's °job has received Priorits., even this function is not receiving the' amount of time needed to Perform the tasks. The creation of a half-time das care clerk Position would allrad the Das Care SuPervisor to use her Professional skills and knowl,Pdg., • in a more 'effective and aPProPriate -manner. The clerk would assume major resPonsibilits for administering the Purchase Program and also helP with the suPervisor9 Process bs PreParing, uPdating, and monitoring the das care contracts with centers or homes. V Curet and Deeded Tine A11i ztion for Functions of the . DAY CARE SUPERVISOR POSITION( 2 .N-`�.4� � ` ai:iiiiai :: CURRENT €104 • f • 111111111 • 1111111111111111111 . • alliiti ....y 'f PROPOSED",c a > .13' • 0 10 20 . 30 = 40 HOURS • • 0 Program Ei Personnel la Program n Advocacyr administration Supervision Supervision • • • i ' r;a i j'i iii =i €s @?€@;€ i €i;ia;:iii•-g PROPOSED _ f : :ir:i iiii: IIProPosedDaYCaroCIerk • elf Time postttan) • • 0 10 20 30 40 HOURS • 0 - hours needed ® Program Supervision . 0 Program administration • L AY - _ ,z D CARE SuCIAL. WuRKEL, 1 . , . . . . , _ The dau care unit has two social workers, one full-time and one half-time, to work with clients for whom the county Purchases. dau :,- care services. These workers are resPonsible for determining and 1 monitoring dau care eligibilitu, helping clients locate dau care Placements that meet their needs, Providing Preventive and suPPortive ,. casework to these clients, Providing information, and helPing with various asPerts of the administration of the Purchase of care :.. •,, • Ix. i . - Program. Tables 11 and 34 describe the distribution of time sPent bu -., each worker on each of these functions. The differences in time can be exPlained b differences in client PoPulations and, administrative ., :. . resPonsibilities. As stated earlier 'at least 4 Percent of the families served have sPecial needs that require extra casework suPervision. 0 Unfortunatelv, because of the corstraints of PaPerwork requirements • _ associated With eligibilitu, not enough time' is available to Provide the necessaru direct suPPortive casework with client families. In addition the number of clients each social worker carries has almost doubled in the last five 'dears. Tables A. andill also graPhicallu disPlau what time is needed to adequatelui Perform all the tasks associated with each job function . . It is Proposed that the addition of a half-time eligibiiitu dav ' care worker would Provide the additional suPPort staff to allow the two social worker Positions to function more effectivelu. This . . • worker would assume all eligibilitu functions and some administrative • (waiting list) and information functions, thus freeing uP the social P.J... - (:) work Positions to do more casework. .(See Table jig) S6 I . T3Lr, 12 • • • • • Current ;tad Needed Tine Allocation for Functions of the • DAT CARE SOCIAL WORKER (FULL-TIME POSITION) - { • 12 8 8 6 6 • :>ti r .:.:+:::•:••r: : :::::: ..�� Curren Q 10 20 30 40 ,,U 60 • • -• r - r • � 0 is ' 20- 30 40 - i 5a 60 • 2 0 6 10 4 - ^ ...5 'i t::::•':::i is o +y > Y . ti • ;77 • � . .:•:- ..• .•..:::ii:i::•; 1 �:y 7.F... •-• •.. V :::: ' r wry • Proposed c , :r—z r -, i j 0 10 20 30 40 50 • • - H0UPS ® Information:., Q Placement • utM ^I^+�9t1o21' El - 1 • • 1 . i • • • O 57 1 • 0. y. ..- - ' . - . '¶A R] 13 v • . Time Allocation for Fanctfons of the cu-aktxrr DAY CABE SOCIAL V08ZE8 i (Part -Time Position)- - 4.0 2. 4 • • 8. 8 1 2.4 • / 2 4 / , 82 :-.7::-.`:`::-. :;'::: gt4.1.,::!iie - • •• -: 1;> Current • 0 10 20 30 40 50 •60 3.6 12.0 4.0 1 4.0 2.4 y .r i n: 2.4 Needed..j 0 10 20 30 • : 40 so E0 4.0 11.0 , • • 3. 0 2.0 • • � ,�_" ;C Proposed : ors: ` I ®l. • 0 10 20 30 : 40 50 60 ED Information; - El Placettent d:ttrtstryLio ' ® Eligibility • n• Casework ' 0 58 • • TOLE:-14 (.1 • • • • • • Time .Allocation for Sanctions of the • PROPOSED DAT CA}S$ PZZGIEY1;IxT VORKER (Hatf-Time Position) ' • 5.2 • • 12.0 2. 8 ` Y ' ` .'� --- Propos 8.8 • • 10 20 30 40 50 • • Hums 4a,r' Information; •' Placement • • u: ini3tretio 0 Eligibility la Carework • • • • 59 a 0 . . • -,•,; - 117:: POTENTIAL INCREASE IN MEDICAID (AFDC) -STAFF The State Division of Social Services predicts increases in caseloads for Children's • Medicaid staff (AFDC). • .. . TREND:* • • . - 1 • . . . . • Liberalization of Medicaid policy to provide coverage for additional populations ' • by removing most eligibility requirements except financial need. i.• . BUDGET REQUEST -FOR 1985-86: We would like to alert the Commissioners to the potential need for an additional • . Eligibility Specialist I position. Predictions of caseload increases in the past have been unreliable, therefore, we feel it advisable to use the interven- ing months until June 1985 as an experience factor prior to requesting a :. • . position addition. 1 1 ' • JUSTIFICATION: . • The Medicaid Program has been revised to provide coverage to several new groups • of eligibles. This change is expected to have a significant impact on the client population and the manpower needs of the AFDC unit. The changes have • . extended coverage to: 1) Certain newborns . i 1 . , • . 2) Children in intact families when both1:parents are able-bodied • . • 3) Children living with non-specified relatives/adults 4) Children in private, non-profit adoption/child caring agencies . . I ' 5) -A larger number of pregnant women. 4 ' The State office has indicated in DMA Letter No 11-85 that Orange County's increased eligible population is estimated at approximately.350 persons. Such an increase in clients would require the addition of a full timeeligibility specialist, to the AFDC Unit. The changes were effective 1-1-85, so we have not had enough time to determine the long range impact. We should be able to do so and make staff recommendations be- fore the budget is finalized. I . V. INCREASE IN MILEAGE FOR PERSONAL VEHICLE USE 1 . 1 . The county fleet of vehicles is inadequate to meet staff demands for travel. Payment has not been adjusted since 1981. . . . . BUDGET REQUEST FOR 1985-86: - ' Increase mileage payment for personal vehicle use to- 25 per mile. . JUSTIFICATION: . • . . . During the fourth quarter of 1984 our agency had 48 employees who drove their personal vehicle on agency business. We have two full-time and two part-time vehicles assigned. The demand for motor pool vehicles is heavy and it is almost impossible to obtain one without notice of a week or more. The lack of automatic transmission vehicles eliminate use by some staff. . ., - - - gi JUSTIFICATION (continued) qui . . . . The county buying subcompact cars on bids and obtaining gasoline, oil, parts, labor, insurance, licenses, etc. below the market price can operate vehicles at a lower cost than can an individual. - • Most employees must use the "family" car for work purpose which necessitates having a larger vehicle than the county provides. Using the family car for a ' . dual purpose increases mileage and necessitates trading personal vehicles . sooner. New cars are rising in cost rapidly. The state of North Carolina 1 . and many localities are paying 25Q per mile and have done so for a number of years. VI. EXPANSION OF AGENCY COUNTY ASSISTED COMPUTER CAPABILITY Moderization•of several Social Service systems by adding computer accessibility and assistance is greatly neededto enhance efficienty of this department and other County departments with which we interact on a daily basis. TREND: - . Social programs such as day care, Chore Services, and the new Long Term Care Screening Program require storage and'retrievai of-complex financial records and statistical information. Computerization will provide increased efficiency to these paper and labor intensive systems. I . BUDGET REQUEST FOR 1985-8e: - - I . We would request, additional data processing man-power, equipment, training and technical assistance be made available to modernize several Social Service systems. 1 I . I JUSTIFICATION: I• . • - Service Programs The day care and Chore service programs require many man hours to record units of service authorized and delivered; at what cost; by whom and when, etc. . This information must be tabulated and consolidated into a monthly report • which justifies payment to various vendors whic&number about 70 for Chore Service and 20 per month for day care. The day care report tracks service to approximately 25.0 different children per year. This agency budgeted a word-processor which was approved in the 84-85 budget. A decision has been made to purchase a "stand alone" unit which will be programable. Once this unit is purchased we will need considerable data processing professional as- sistance to make efficient use of its capabilities. Financial. Records Accounts Inquiry: This department manages the personal funds of a large . number of children and adults. Due to the delay in Print- outs reaching the department after the end of the month and the need very often during the month to obtain information about accounts it would aid the efficiency of both the Finance office and our agency to have computer inquiry, into all DSS related accounts. We are currently keeping a manual set of account records to list deposits, expenditures and balances on. the approximate 100 extended accounts we have. We regularly call finance personnel to give us an up to date balance on these and other accounts. , . ! • . • .., 2.10- JUSTIFICATION (continued) • Direct Input: Our agency has the largest-volume of check requests of any county dpeartment. At the present time we are on a manual check request system - in which DSS fills out a check request and has to deliver it to Finance Office six (6).blocks away or have a one (1) day delay in using county courier service. 'Finance then enters check request into computer. We are requesting that date processing write a special program to enable DSS to key in check request data on a terminal at DSS. Once a check re- quest is entered on the screen two copies will be printed (one for DSS and one for Finance) and then the data entered into the computer. At this point DSS has no further control or input over the processing, approval, setting date check is to be issued, etc. . The computer program will allow Finance to compare paper copy with data entered by DSS and make decisions . on which requests will have checks printed and on what check rim. The paper copy will continue to have DSS authorizing signatures and back-up data, reduce errors, reduce personnel cost in both departments'and not com- promise the control Finance needs. • • • • • • • • • - C -C - . ORANGE ,,4 • - . DEPARTMENTAL REPORT - DRAFT . January 11, 1985 ; - 4 COUNTY The Commission for Women promotes the development of all Orange County women by conducting original research, disseminating information on women, recommending action through resolutions, and serving as a referral center for existing services. The fifteen member board is served by one county supported staff position divided • into a half-time coordinator and a half-time secretary. The Department on Aging provides a half-time federally funded position for a clerk-receptionist. Three conditions exist which demonstrate the need for this department's services. First, the roles of women and men in society and the family are continuing to change. An increasingly large percentage of the Americn workforce is made up of women who are the primary breadwinner for the family. Yet a woman's salary and thus her family's lifestyle lag far behind her male counterpart. - Second, the cutbacks in federal programs have increased the number of at-risk women and children. This can be documented through the Commission's own infor- mation-referral data which indicate an increase in the number of women seeking assistance, and in increase in the incidence of wife beating and abandonment. Orange County Commission for Women 131 Court Street Hillsborough, NC 27278 Hillsborough: 732-8181 • Chapel Hill: 967-9251 • Mebane: 227-2031 • Durham: 688-7331 , III 'Commission for Women, Departmental' REport Draft, page 2. Third the closing of the Eno Cone Mill plant adversely affected more women than men. Of those still unemployed, :about 80% are 4omen. The Cone Mill closing has also been mentioned as the cause of the increase in the drop out rate in the Orange County schools. Both employment and education needs may have increased significantly in Orange County this year due to this single closing. One primary but often unmentioned)goal of the Commission is to provide leadership • / - training for women so they can be effective in the policy setting role for other boards and governmental units. Many problems affecting women will be solved only through changes in public policy, and women must have input to define the problems and evalute proposed solutions. Mich staff time is given to maintaining the Commission as an organization. The 1984-85 workplan outlines 4 major projects. rreating a computerized informa- tion-referral data base is an inter departmental project. -The Commission staff will before sending to the DC Library for entr collect and edit information on 350 agencies./ Due to staff turnover, editing has not' December yet started. Almost 80 agencies have responded to the/request for information. 2) Analyzing the local JTPA consortium and presenting recommendations to the County Commissionsers is a second major project. A UNC student intern will assist the 1 . . * Commission committee. Most of the work remains to be done on this project. 3) The Employment Task Force is in its second year working to develop a model no-s fringe benefit package based on the a la carte or cafeteria style concept. Data- atre been collected', but needsto be analyzed before final recommendations can be made and a report can be presented to the Commissioners or the public. 0 '! 4) Reviewing implementation of the 1983 approved affirmative action recommendations • - may be postpoped until 1984-86 due to two resignations from the Commission and a . county- need to coordinate this report with the/budget cycle. • • : Significadtprogress has been made in establishing the Commison as an information- Orange County referral center for/women. Already in 1984-85, more than 200 client contacts have been recorded, exceeding the total for 1983-84. No doubts exist as to the need for expanded service -levels for the Commission. The rea problem facing the Commission is how to maintain the current level of service. t4t4.zen- seeking-assistanca-from-the-staff-cennot-be turned-awar-Yet, 640"th the increase in information-referral activities, staff time to support reseach projects is severely limited. Commission member r - are less and less aVailable to'do. staf- . work as they have in the past. The Commission will need an increase in staff time jtist to maintain its research component at the current level. • • - - 03E CHILD SUPPORT ENFORCEMENT ORANGE COUNTY 103 EAST KING STREET-ROOM 201 HILLSBOROUGH, NORTH CAROLINA 27278 CHAPEL HILL 987.9251 (919) 732-8181, Exr.485 909.4801 (919) 702-9361. Err. 485 BURLINDTON/MEBANE 227.2031 • 227.2092 DURHAM 689.7331 890-7303 The Orange County Child Support Enforcement Office attempts to establish paternity and support payments for any Orange County child whose parent requests our services. Our office operates with one Secretary, a Child Support Officer who conducts the initial interviews to establish paternity and support, and the Director who initiates contempt of court proceedings for enforce- ment of support payments. The caseload has grown from 500 to 1000 since 1980 due in part to the increased numbers of illegitimate births and divorces; recent national publicity and enabling Federal legislation concerning child support. We have met this inzreased workload without staff increases due to professional case management and computerization of our accounting. We are well on our way to meeting our 1984-85 objective of col- lecting $220.000.00 in child support. Through December, 1984, - we had collected over $150.000.00. We also are rapidly closing in on computerization through the Clerk of Court. We rank 4th in the State when comparing total cost to total collections with a 5.97 return ratio. We rank 8th in the percentage of AFDC payments recovered with a 25% return and we rank 10th in the default rate with 32% default compared to the State average of 45%. Since 1980 the Child Support Office has operated without cost to the County because our incentive on collections has off-set the county's. cost. We anticipate further reduction of Federal Finan- cial Participation and continuing growth of non-welfare cases. However, we will continue to maintain a cost-effective program in 198586. • • . . 1.---i'l , . . ... , CHILD SUPPORT ENFORCEMENT . . ORANGE'COUNTY 103 EAST KING STREET—ROOM 201 • HILLSSOROUGH. NORTH CAROLINA 27276 CHAPEL HILL 957.9251 (919) 732-9181. EXT. 485 sse-4501 • (919) 732-9361. ExT. 495 BURLINGTON/MEBANE 227-2031 227.2032 DURHAM 6E4E4.7331 • 688.7333 . • The Orange County Child Support Enforcement Office attempts to establish paternity and support payments for any Orange County child whose parents request our services. , . . 0 sts of one Secretary, a Child Support Officer who conducts the initial in - iews to establish paternity and support and the Director who initiates con - t of court actions as needed for enforcement of support payments. • , Our caseload has grown from 11 . to 1000 since 1980 due to the increased numbers of illegitimate births and divorces, the recent national publicity and Federal Legislation concerning child support. We have met this in- , creased workload without staff increases due to professional case manage- ment and our accounting automation. • We are well on our .way to meeting our 1984-85 objective of collecting . • $220.000.00 in child support. 'Through December, 1984, we had-collected , . over $150.000.00. We also are rapidly closing in on total automation of our i ' accounting and we hope to have the clerk of court automated by the end of this budget year. - ! We anticipate further reduction of Federal Financial Participation (FFP) in , 1985-86 and continuing growth of the number of non-welfare cases. Since 1980 the child support program has operated from 100% Federal funds; i.e. not one penny of the Orange County tax dollar has been expended on this program. Our financial performance in 1985-86 depends a great deal on how ' , ,-' the State of North Carolina chooses to pass on to the counties the incentive we receive from collections. If they base the pass-through on individual. county performance we are in great shape, as we rank in the top 10 counties in the State in 4 of 8 measures of cost effectiveness and in the top 20 I : in 6 of these 8 measures. ,.•' • • • • • • • We anticipate presenting a maintenance budget to the Commissioners for • 1985-86 as we continue to look for ways to increased child support col- lections. • • • . . • 1 • • ' 1 • : • • • • • Allmi■pwimMUM• OFFICIAL leOPY AISECMAALle,...12n • MINUTES ORANGE COUNTY BOARD OF COMMISSIONERS REGULAR MEETING MARCH 19, 1985 The Orange County Board of Commissioners met in regular session on March 19, 1985 at 7:30 p.m. in the Courtroom of the Old Post Office in Chapel Hill, North Carolina. COMMISSIONERS PRESENT: Chair Don Willhoit and Commissioners Shirley Marshall, Moses Carey, Ben Lloyd and Norman Walker. ATTORNEY PRESENT: Geoffrey Gledhill. STAFF PRESENT: County. Manager Kenneth R. Thompson, Assistant County Managers William T. Laws and Albert T. Kittrell, Clerk and Administrative Assistant to the Board Beverly A. Blythe, Deputy Finance Officer Ken Chavious, Coordinator Commission for Women Verla C. Insko, Tax Supervisor Kermit M. Lloyd, Extension Chairman William E. Mainous, Director of Community Development Wilbur McAdoo, Director of Aging, Jerry M. Passmore, Sheriff Pendergrass, Health Director Jerry R. Robinson, Child Support Director Janet G. Sparks, and Social Services Director Thomas M. Ward. A. BOARD COMMENTS Chair Willhoit announced receipt of a request to continue the public hearing on Oakwood Estates until April 16, 1985. D. AUDIENCE COMMENTS 1. MATTERS ON THE _MINTED AGENDA NONE 2. 111 ,TEREEMSELTEGna NONE Motion was made by Commissioner Carey, seconded by Commissioner Marshall to approve the minutes for December 18, 1984. VCTE: UNANIMOUS. Motion was made by Commissioner Lloyd, seconded by Commissioner Marshall to approve the minutes for February 19, 1985 as corrected. VOTE: UNANIMOUS. Motion was made by Commissioner Carey, seconded by Commissioner Lloyd to approve the minutes for February 25, 1985 as corrected. VCTE: UNANIMDUS. 14_,AREQ1NTMENTS 2 DEMELCCLUEMBECIMICELMULP21811 Motion was made by Commissioner Marshall, seconded by Commissioner Carey to approve the appointment of Emily S. Knight to the Orange County Recreation and Parks Advisory Board as a representative of Hillsborough Tbwnship. VOTE: UNANIMOUS. SMESOMSIMIThriMM, Commissioner Walker nominated Richard Roberts for the At Large vacancy. Commissioner Marshall nominated Peter Kramer for the At Large vacancy and Betty M. Margison for the Chapel Bill vacancy. ME: Richard Roberts - Commissioners Walker and Lloyd. Peter Kramer - Chair Willhoit and Commissioners Marshall and Carey. Betty M. Margison - AYES, 4; NOES, 1 (Commissioner Walker). 1. PD-1-85 =WOW BSTATE The developer requested a delay until April 16. Chair Willhoit noted that the Zoning Ordinance does not address the type of complaints and concerns expressed by citizens at the Public Hearings and asked that the Planning Board review the adequacy of the Zoning Ordinance in dealing with the type of complaints received about mobile home parks and the impact on the neighborhood. Commissioner Lloyd noted that the Zoning Ordinance provides for a committee to periodically review the Zoning Ordinance and make recommendations. F. ITEMS FOR DECISION 1._ BOARD OF BOUALIZATION AND REVIEW Kermit Lloyd requested the Board set a time and place for the first meeting of the 1985 Board of Equalization and Review so that the meeting may be advertised ten days prior to that meeting as required by law. Motion was made by Commissioner Lloyd, seconded by Commissioner Carey to approve April 16, 1985 for the first meeting of the Board of Equalization and Review and adjourn at the regular Commissioners' meeting on May 6, 1985. VOTE: UNANIMOUS. :LJwie:4'i 0.; 4U_ NV.t 4 'N'4,;444'13_ Sheriff Pendergrass explained that seven (7) vehicles need to be replaced at the present time; five (5) will need to be replaced for 1985-86 and seven (7) will need to be replaced each year thereafter. 3 Commissioner Marshall asked about the impact on the department of new developments which increase the demands on service area. Sheriff Pendergrass explained the additional service area will affect the department in that it will eventually need to .increase its work force. Kenneth Thompson explained that the better vehicles with mileage above 100,000 will be kept in the motor pool for reduced use. Motion was made by Commissioner Marshall, seconded by Commissioner Lloyd to authorize the issuance of a purchase order to Bobby Murray Chevrolet of Raleigh in the amount of $73,909.08 for seven (7) Chevrolet Impalas to be paid for and delivered after July 1, 1985. VOTE: UNANIMOUS. 3,....somActsjoR OLD COURTHOUSE RENOVATION (Complete corrected and signed copies are in the permanent agenda file.) In answer to Commissioner Marshall's question about the supplementary general conditions that were not received for review by the Commissioners, Kenneth Thompson explained that the conditions provide for a $200 a day penalty for any time in excess of the 210 days allowed. Geoffrey Gledhill explained that changes need to be made to the contracts in form only. Motion was made by Commissioner Marshall, seconded by Commissioner Carey to approve the contracts and authorize the Chair to execute them on behalf of the County subject to satisfactory review and correction, without any substance changes, by the County attorney. In answer to Commissioner Lloyd's question about the alternatives listed on page 6 of the contract, Thompson explained that three bids were solicited for three different types of flooring. Commissioner Carey expressed concern about the County incurring the cost for the chiller pit and Kenneth Thompson explained that the Historic Society and the Appearance Commission will be contacted for their approval to put the air conditioning unit on the southeast corner of the property with a screen on three sides and shrubs on the fourth side. VUUE; UNANDUIS. 4. pROCIAMATION FORKMJUMMIRSeCalwEBEsamx (Proclamation is in the permanent agenda file.) Motion was made by Commissioner Marshall, seconded by Commissioner Lloyd to designate April 13, 1985 as Rocky Mountain Spotted Fever Awareness Day in Orange County. VOTE: UNANIMOUS. s • 4 5. PROCLAMATION FOR TCBLICLBEUTH.REEK (Proclamation is in the permanent agenda file.) Motion was made by Commissioner Marshall, seconded by Commissioner Carey to proclaim April 14-20, 1985 as Public Health Week in Orange County. Evelyn Lloyd, Chair of the Health Board, announced that open house will be held on April 19 at noon. VOTE: UNANIMCVS. . nriaJZORMEXIMEMILITAMMESEISES(Complete fee schedule is in the permanent agenda file.) Jerry Robinson reported that he and the Health Board reviewed the cost associated with the well and septic program in an effort to eliminate the existing County subsidy for these programs. Commissioner Lloyd questioned the well site placement and the present requirement to obtain a second permit for digging more than one well in an attempt to get water and suggested changing this permit to a premises permit instead of hole permit. Motion was made by Commissioner Carey, seconded by Commissioner Marshall to approve the fee schedule as recommended by the Board of Health with there being a one time charge per lot for the well site. The recommended fees effective July 1, 1985 are as follows: Well Fee $ 75.00 TOtal Septic fee $105.00 maximum $ 85.00 usual VCTE: UNANIMCUS. • 7, SUPPLEMENTAL MATE GRANT-HEAML IMPARTMENT (Recommendation from the Board of Health is in the permanent agenda file.) Motion was made by Commissioner Carey, seconded by Commissioner Willhoit to approve acceptance of $5,000 in Supplemental State money into the FY84-85 family planning personnel line item and authorize local funds to be placed in equipment, personnel and mileage accounts as recommended by the Board of Health. VOTE: UNANIMOUS. ,1•.1.o_mw - Axo . kJ k414.14, 4..W4:14,14 (Copy of the progress report and the preliminary budget is in the permanent agenda file.) Janet Sparks distributed a progress report for the Child Support Department and requested preliminary approval of the budget so it may be forwarded to the Department of Human Resources. Motion was made by Commissioner Walker, seconded by Commissioner Carey to approve the Child Support budget as presented. 1 5 VCTE: UNANIMOUS. 1M)fflatly,MDES/I (Descriptive narrative is in the permanent agenda file.) Kenneth Thompson noted that the County received notice of the state application period only two weeks ago which limits the amount of time in which to submit an application. Wilbert McAdoo summarized the proposed Rancher Street project. Motion was made by Commissioner Marshall, seconded by Commissioner Carey to approve the submission of the small cities CD application and approve the Rencher Street Community as the 1985 Community Development area and to set April 1 and April 16 as public hearing dates. Commissioner Lloyd expressed a concern for renovating rental property. He stated that in the Cheeks/Miles area the majority of the homes are owner occupied. He questioned the number of outdoor bathroom facilities in both areas. He feels the emphasis of the program to assist people in need may not be in the right area (Rencher Street) and would like to have additional information. Commissioner Marshall pointed out the purpose of the program is to help individual citizens who are living under bad conditions. There is no way to make landlords keep their property up or to bring it up to standards. Commissioner Carey pointed out that both of these areas are clearly in severe need and suggested, since time is of the essence, to go ahead with approval of the project. Wilbert McAdoo indicated that both areas were ranked using subjective information and that bathroom facilities was used as one criteria. Chair Willhoit agreed that if the number of the owner-occupied houses is a legitimate criteria that a survey should be done by the staff indicating which houses are owner occupied. r Commissioner Marshall pointed out that if a difference is made between owner-occupied and landlord investment property that the Minimum Housing Code should be amended to require indoor bathroom facilities of the investment landlord. Commissioner Carey agreed that the Board should know if most of the houses are tenant occupied and quest/mad the weight the federal government will attach to this criteria. If they take the form of ownership into consideration, the Board can then focus attention on the physical situation. Kenneth Thompson noted that the federal government does not dictate the criteria used in the overall profile in selecting the neediest community. 6 Chair willhoit expressed concern about the increase in rent after renovation of the landlord-owned property. Wilbur McAdoo noted that restraints will be placed on the property that is rehabilitated preventing more than a 10% increase a year in the rent up to four years. Chair Wilihoit suggested the item be tabled and the meeting adjourned to 5:00 p.m. March 20. He requested that the staff do an analysis of the owner-occupied status of each area and list the names of the property owners and the occupants of each dwelling and compare this list with the houses which are dilapidated. Commissioner Marshall requested the number of dilapidated units that will be rehabilitated and the number that will be demolished. She asked gthe Section 8 Surplus monies could be used for some of the houses which are not in the target area. Wilbert McAdoo indicated that the money in Section 8 Surplus monies could be used for other dilapidated houses which are not in the target area. 10.__ RIGHT-OF-MY AGREEMENT FOR DIXIE AVENUE (Resolution recorded in full in the minute book page .) Wilbert McAdoo explained the six foot right-of-way agreement must be executed before Dixie Avenue can be added to the North Carolina Department of Transportation Highway System. Motion was made by Commissioner Marshall, seconded by Commissioner Carey to adopt the resolution authorizing execution of the Dixie Avenue Right- of-Way Agreement. VOTE: UNANIMOUS. 11. HOUSING REHAEILITATION CONTRACT AWARD( Motion was made by Commissioner Marshall, seconded by Commissioner Carey to approve four housing rehabilitation contracts for the Councilville Community Development Area. Dwelling Unit £3 Gates Construction Company $ 2,995.00 Dwelling Unit £9 Gates Construction Company $ 3,825.00 Dwelling Unit £12 Samuel English Contractor $ 5,955.00 Dwelling Unit £27 Samuel English Contractor $ 1,581.00 VOTE: UNANIMOUS. 221-013.-FIRCKVEZS-..' BOITI, CrNSWATION SERVICE(See description narrative in permanent agenda file.) Kenneth Thompson explained that the proposal in the National Administrations budget would severely curtail the SCS program in the County by cutting their budget by two-thirds. 7 Chair Willhoit emphasized that this service plays a vital role in the County and there should be a partnership between the local government and higher levels of government. motion was made by commissioner Walker, seconded by Commissioner Marshall to send the letter included in the agenda to the proper representatives, including concerns of the Board and emphasizing the importance of the SCS program to the County. Chair Willhoit requested adding to the letter what this cut would mean in the tax rate if SCS had to be funded locally. Commissioner Walker withdrew his motion. Commissioner Carey noted there are other cuts which are equally important which should also be addressed in the letter. Motion was made by Commissioner Marshall, seconded by Commissioner Lloyd to send the letter included in the agenda to the proper representatives including concerns of the Board which emphasize the importance of the SCS program to the County. VOTE: UNANIMOUS. 13. TRANSPORTATION PLANNyma GRANT (Resolution recorded in full in the minute book page .) Motion was made by Commissioner Marshall, seconded by Commissioner Lloyd to approve the resolution authorizing submission of the grant application for a transportation planning grant up to $6,000 maximum from the North Carolina Department of Transportation. VOTE: UNANIMOUS. 14. EU1 EEEAMEMEM Motion was made by Commissioner Marshall, seconded by Commissioner Carey to amend the 1984-85 budget by the following budget amendments: GENERALE FOND Appropriation from Social Services Permanency $ 7,611 Planning Source - Social Services Permanency Planning $ 7,611 Appropriation - County Manager $ 6,240 Source - Contingency $ 3,120 Source - Contribution from Chatham County $ 3,120 Appropriation - transfer to Capital Projects Fund $ 9,800 Source - Recreation $ 9,800 CAPIIML-PE)JBUELEEM Appropriation-Capital Fund-Recreation Van $ 9,800 , 8 Source - Transfer from General Fund $ 9,800 VOTE: MANIMOUS. 15. mammegulaNANcE AMENDMENT Motion was made by Commissioner Carey, seconded by Commissioner Marshall to approve an amendment to the budget for receipt of Federal Housing Authority Funds in the amount of $182,606 to budget for the Section 8-Existing and the Section 8-Moderate Rehabilitation Housing Assistance Programs for calendar year 1985. VOTE: UNANIMOUS. G...,_ZEGETZFECCE (Copies of all reports are in the permanent agenda file.) 1. HEALTH No Questions. 2. Alma Commissioner Carey asked if the program was experiencing an increase in the impairments in the group and Jerry Passmore indicated that most older people are basically well and able to stay by themselves. There is also an increase in older people over 75 years of age. 3. AGRICULTURE EXTENSION No Questions. 11...__BOCIALSEEVICES Commissioner Carey asked about the potential jeapardy of the Win Program with the proposed cuts and Tam Ward noted he understands the program is scheduled to receive additional cuts in funding. In answer to Chair Willhoit's question about the Work Fare Program, Tom Ward indicated he had heard very little about the program and therefore was not prepared at this time to go with the program. 5,..__Arttusarszultuan No Questions. MOVEMENT Chair Willhoit adjourned the meeting until 5:00 p.m., March 20, at Lincoln Center. Don Willhoit, Chair Beverly A. Blythe, Clerk GENERAL ASSEMBLY OF NORTH CAROLINA SESSION 1985 ROUSE BILL 170 Short Title: Open meeting Enforcement. . (Public) Sponsors: Representatives miller; Payne. . Referred-to • Judici..r -I. • - - - - - - - • - - - - - - - - - - - - march 4, 1985 A BILL TO BE ENTITLED 2 AN ACT TO PROVIDE ADDITIONAL REMEDIES FOR VIOLATIONS OF THE OPEN 3 MEETINGS LAN. . 4 The General Assembly of North Carolina enacts: 5 Section 1. . G.6. .143-318. 16 is amended by redesignating 6 the existing subsection "(c) " as subsection n(d) n and inserting a 7 new subsection "(c)" to read as follows: 8 "(c) The General Court of Justice has jurisdiction to enter a 9: declaratory judgment declaring any action by a public body to be 1a null, void and of no effect upon proof that such action was 11 taken, considered, discussed or deliberated in violation of this 12 Article. . Any person may „bring an action in the 4ppropriate, 13 :_division of the General Court of Justirce seeking such a , ' 14 declaratory - *judgment; and the plaintinif' need not allege or prove special damage different from that:: 'SL fered by the public at .16 .large. . Any suit seeking declaratory relief pursuant to this 17 section shall be commenced within 90 days following initial yEr' 18 public disclosure of the action that is the object of the request 19 for declaratory relief. . A declaratory judgment pursuant to this 20 section may be entered as an alternative to or in combination 21 .,ant GENERAL ASSEMBLY OF NORTH CAROUNA SESSION 1985 1 with an injunction entered pursuant to ' the provisions in this 2 section, ' 3 Sec. .-2. . This act is effective upon ratification. . li 5 6 7 8 9 10 11 12 13 w . 15 16 17 18 19 ' 20 21 22 23 �7 ---1 28 — • 2 House Bill 170