Loading...
HomeMy WebLinkAboutMinutes 06-21-2016 1 APPROVED 9/6/2016 MINUTES BOARD OF COMMISSIONERS REGULAR MEETING June 21, 2016 7:00 p.m. The Orange County Board of Commissioners met in regular session on Tuesday, June 21, 2016 at 7:00 p.m. at the Southern Human Services Building, in Chapel Hill, N.C. COUNTY COMMISSIONERS PRESENT: Chair McKee and Commissioners Mia Burroughs, Mark Dorosin, Barry Jacobs, Bernadette Pelissier, Renee Price and Penny Rich COUNTY COMMISSIONERS ABSENT: COUNTY ATTORNEYS PRESENT: John Roberts COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager Travis Myren and Clerk to the Board Donna Baker (All other staff members will be identified appropriately below) Chair McKee called the meeting to order at 7:05 p.m. 1. Additions or Changes to the Agenda - Pink sheet: updated abstract for item 5-b - White sheet: updated page of resolution for item 7-a - White sheet: updated page of budget ordinance for item 7-a - White sheet: County fee update - Salmon sheet: progress report for My Brother's Keeper's progress report - Blue sheet: amendment to the Manager's employment agreement, added to the agenda in item 5-I A motion was made by Commissioner Dorosin, seconded by Commissioner Pelissier to add item 5-I: Amendment to the County Manager's Employment Agreement, to the consent agenda. VOTE: UNANIMOUS PUBLIC CHARGE Chair McKee dispensed with the reading of the Public Charge 2. Public Comments a. Matters not on the Printed Agenda NONE b. Matters on the Printed Agenda (These matters will be considered when the Board addresses that item on the agenda below.) 2 3. Announcements and Petitions by Board Members Commissioner Pelissier had no petitions. Commissioner Jacobs asked if the Manager could work with the school systems to set up a social event for the three Boards: Chapel Hill-Carrboro City Schools (CHCCS), Orange County Schools (OCS), and the Board of County Commissioners (BOCC). He asked if this could be scheduled after Labor Day. Commissioner Jacobs said the BOCC has received many emails about erosion control. He said it may be worth addressing the topic prior to the summer break. Bonnie Hammersley said staff is drafting a response for the Chair to sign and send to the concerned persons. Craig Benedict said last year's budget added a half-year position, but the department was not fully staffed until May 2016, and this new employee is in the process of being trained. He said staff will work with the Town of Chapel Hill also to clarify expectation as related to erosion control. Commissioner Rich said there is a ribbon cutting for a Habitat for Humanity Home on Friday, June 24th at 3:00 p.m., in Efland. She said the recipient is a County employee. Commissioner Dorosin had no petitions. Commissioner Burroughs had no petitions. Commissioner Price said she asked previously about the salaries for law enforcement, and hoped there could be a report in the fall. She said she forwarded an email about Durham Tech receiving a grant from Duke Energy. Commissioner Price said to John Roberts that the Board received a press release from the State about expanding broadband, and she asked if John Roberts could research this information for clarity and what it means for counties. Commissioner Price asked if there is going to be a further discussion about the merger of the Mental Health of America and Freedom House this evening. Bonnie Hammersley said she responded by email about this merger, and also noted that the woman with knowledge about this topic said she would come speak tonight, but has not yet arrived. Chair McKee had no petitions. Chair McKee reviewed items at the Commissioners' places (noted above). 4. Proclamations/ Resolutions/ Special Presentations a. Proclamation Recognizing Carrboro High School Women's Soccer Team Winning the 2016 State Championship The Board considered approving a proclamation recognizing the Carrboro High School Women's Soccer Team for winning the 2016 State Championship, and authorizing the Chair to sign. Chair McKee read the proclamation: ORANGE COUNTY BOARD OF COMMISSIONERS PROCLAMATION OF RECOGNITION ON CARRBORO HIGH SCHOOL WOMEN'S SOCCER TEAM WINNING THE 2016 STATE CHAMPIONSHIP WHEREAS, on May 28, 2016, the Carrboro High School Women's Soccer Team captured the North Carolina High School Athletic Association's (NCHSAA) 2A State Women's Soccer Championship; and 3 WHEREAS, under the guidance of Coach Jared Drexler, the Carrboro High School Women's Soccer Team earned its third NCHSAA State title, also winning the State title in 2012 and 2015; and WHEREAS, the Lady Jaguars completed the season with a 21-1-2 record; and WHEREAS, through hard work, dedication, teamwork, and commitment, the Lady Jaguars brought honor upon themselves, Carrboro High School, the Chapel Hill / Carrboro City Schools District and Orange County; NOW, THEREFORE, be it proclaimed that the Orange County Board of Commissioners expresses its sincere appreciation and respect for the Carrboro High School Women's Soccer Team and Coach Drexler for the Jaguars' outstanding achievement and for their inspiration to youth across North Carolina through their dedication, teamwork, and athletic prowess. This the 21st day of June 2016. A motion was made by Commissioner Price, seconded by Commissioner Burroughs to approve the attached proclamation recognizing the Carrboro High School Women's Soccer Team for winning the 2016 State Championship and authorized the Chair to sign the proclamation on behalf of the Board. VOTE: UNANIMOUS 5. Consent Agenda • Removal of Any Items from Consent Agenda Commissioner Jacobs requested the removal of items e and h. • Approval of Remaining Consent Agenda A motion was made by Commissioner Dorosin, seconded by Commissioner Rich to approve the remaining items on the Consent Agenda. VOTE: UNANIMOUS • Discussion and Approval of the Items Removed from the Consent Agenda e. Orange County ABC Board Travel Policy The Board considered voting to approve the Orange County Alcoholic Beverage Control (ABC) Board's adoption and continued use of Orange County's travel policy. Commissioner Jacobs said this policy does not address the role of advisory members traveling at the County's expense, and in the past ABC Board members had misused travel. He wanted clarification on this policy as related to his concern. John Roberts asked if Commissioner Jacobs' concern was with the Orange County travel policy overall or just with the ABC Board using it. Commissioner Jacobs said his concern stems from the ABC Board having had problems in the past. 4 John Roberts said the County can amend the policy to address advisory boards, but the ABC Board is required by statue to have a travel policy. He said the ABC Board is not an advisory board and has its own authority Commissioner Jacobs said he understands this, but his concern arises from ABC Boards having conventions in nice areas with desirable perks. Commissioner Dorosin suggested amending the policy in Item 4, where it says authorization, and add a line to say advisory boards or other County Boards must secure approval of the Manager. Commissioner Jacobs suggested adding the County Manager and the Advisory Board Chair as approvers. John Roberts said the BOCC can revise this policy right now, or at a later time. Commissioner Rich clarified that the Board is changing the Orange County Travel Policy to make sure the ABC Board is following the rules. Commissioner Jacobs said the ABC Board is the most susceptible to misuse of the prerogatives of the policy. John Roberts said the change could be applicable just to the ABC Board. Chair McKee asked if it would be more palatable to meet with all parties concerned, before making a change. Commissioner Price asked if this would apply to other County advisory boards. John Roberts said the ABC Board is not an advisory board, and the BOCC is asking to have the Orange County policy to apply to the ABC Board as well. He said if the ABC Board adopts a policy, Orange County still has to approve it. Commissioner Price asked if the BOCC is setting a precedent for other boards as well. She said if the change only applies to the ABC Board, then it could be accomplished tonight. John Roberts said the statute governing the ABC Board travel allowance states that if a policy is not approved, then the ABC Board can follow the state travel plan. A motion was made by Commissioner Dorosin, seconded by Commissioner Jacobs to add a sentence in section 4 page 1- - overnight travel - and add — any advisory board member — approval required would be the County Manager; and for the non-overnight travel - add a sentence —for advisory board members is by the County Manager. Commissioner Jacobs said to also add the Advisory Board Chair as one of the approvers. Bonnie Hammersley said the Advisory Board Chair could be the one to make the request to the County Manager, thus keeping the connection between all parties. Commissioner Jacobs said this change would apply to all boards. Commissioner Dorosin amended the motion to add a sentence that says for travel requests from all advisory board members will go through Board Chair and then to the County Manager. John Roberts said in order for this change to apply to the ABC Board, additional language will be needed, as the ABC Board is not an advisory board. He said it will need to say an advisory board, or any board, that utilizes this policy by approval of the Commissioners. VOTE: UNANIMOUS A motion was made by Commissioner Dorosin, seconded by Commissioner Price to allow the ABC Board to use the travel policy as amended. 5 VOTE: UNANIMOUS h. Resolution of Approval — Conservation Easement for the Captain John S. Pope Farm; and Approval of Budget Amendment#10-B The Board considered voting to approve a resolution for the purchase of and acceptance by Orange County of an agricultural conservation easement for the Captain John S. Pope farm; and approve Budget Amendment#10-B. Commissioner Jacobs asked if the Popes were in attendance this evening. David Stancil, Department of Environment, Agriculture, Parks and Recreation (DEAPR) Director, said no. Commissioner Jacobs said he wanted to highlight the leveraging of many sources of funding for this acquisition. He said it protects prime farmland, and it is the type of multi- tasking that the Lands Legacy is supposed to do. He commended the Popes and DEAPR staff. A motion was made by Commissioner Jacobs, seconded by Commissioner Pelissier to approve the Resolution of Approval — Conservation Easement for the Captain John S. Pope Farm; and Approval of Budget Amendment#10-B. VOTE: UNANIMOUS a. Minutes The Board approved the minutes from May 19, 23, 26 and June 2, 7, 2016 as submitted by the Clerk to the Board. b. Motor Vehicle Property Tax Releases/Refunds The Board adopted a resolution, which is incorporated by reference, to release motor vehicle property tax value for one (1) taxpayer with a total of one (1) bill that will result in a reduction of revenue in accordance to NCGS. c. Renewal of Contract with Holcomb and Cabe, L.L.P. to Provide Legal Services to the Department of Social Services The Board renewed a contract for legal representation for the Department of Social Services and authorized the County Manager to sign. d. FY 2016-17 Home and Community Care Block Grant for Older Adults Funding Plan The Board approved the recommended Home and Community Care Block Grant (HCCBG) for Older Adults Funding Plan for Fiscal Year 2016-17 and authorized the Chair to sign. f. Fiscal Year 2015-16 Budget Amendment#10 The Board approved the budget, grant, and capital project ordinance amendments for fiscal year 2015-16 for Department of Aging; Animal Services; Miscellaneous; Emergency Telephone System Fund; Governing Management and Non-Departmental; Asset Management Services; Health Department; and County Capital Project Ordinance. g. Application for North Carolina Education Lottery Proceeds for Chapel Hill — Carrboro City Schools (CHCCS) and Contingent Approval of Budget Amendment #10-A Related to CHCCS Capital Project Ordinances The Board approved an application to the North Carolina Department of Public Instruction (NCDPI) to release proceeds from the NC Education Lottery account related to FY 2015-16 debt service payments for Chapel Hill — Carrboro City Schools (CHCCS), and to approve 6 Budget Amendment#10-A (amended School Capital Project Ordinances), contingent on the NCDPI's approval of the application. i. Authorization to Award the Bid and Contract for Construction of the Fairview Park Parking Expansion Project The Board authorized the County Manager to: 1. Award the bid and, upon County Attorney review, execute the construction contract for the Fairview Park Parking Expansion Project during the summer break in an amount not to exceed the project budget; 2. Approve project change orders for the project up to the project budget; and 3. Approve a resolution to preserve the County's ability to reimburse itself for initial project costs from financing proceeds that may become available. j. Approval of Senior Lunch Caterer Contract with Nantucket Grill, Inc. The Board approved the food service caterer contract with Nantucket Grill, Inc. to provide noon meals for the Home and Community Care Block Grant-funded Senior Lunch Program at the Seymour and Passmore Centers for the period July 1, 2016 to June 30, 2017 with an optional one year extension and authorized the Manager to sign. k. Contract Amendment to the Existing Interlocal Agreement between Orange County and the Town of Chapel Hill for the "LAUNCH Chapel Hill" Small Business Incubator The Board amended the existing Interlocal Agreement between Orange County and the Town of Chapel Hill enabling LAUNCH Chapel Hill to add space to the incubator facility's existing office to accommodate more start-up companies, and thereby increase the County's shared cost to support the facility and authorized the Manager to sign. 6. Public Hearings NONE 7. Regular Agenda a. Approval of Fiscal Year 2016-17 Budget Ordinance, County Grant Projects, and County Fee Schedule The Board considered approving the Fiscal Year 2016-17 Budget Ordinance, County Grant Projects, and County Fee Schedule. Paul Laughton, Budget Director, went into each of the replacement sheets at the Commissioners' places. Paul Laughton said there were some replacement pages at the Commissioners' places: Attachment 1- replacement of page 2 of the Resolution of Intent to Adopt; and Attachment 2- replacement of page 3, under section III of the revenues, of the budget ordinance. He said when the impact of funding on outside agencies was reviewed by the BOCC on June 16th, staff underestimated the impact on calculations and had to revise the amounts. He said that changed the budget ordinance increase from the resolution of intent to adopt by $42,460, regarding outside agencies. Paul Laughton referred to Attachment 4, the County Fee schedule, and noted there is a replacement page for page 51 of the fee schedule. He said the Solid Waste Programs Fee was inadvertently left out. He noted the fee has not changed. He said the Clean Wood Vegetative Waste fee was also omitted, and should have been included as a fee change, moving from $18/ton to $20/ton. Commissioner Jacobs said not all of the outside agencies are listed and specifically noted the Senior Care of Orange County, the Soltys Day center. He said it is struggling, and it 7 use to be part of Orange County government. He said he would like the Manager to come back with updates regarding this program, to insure funding this day center going forward. Chair McKee said this item could come back as a budget amendment, if necessary. Commissioner Jacobs said there is no need, as this was a fully funded request. Bonnie Hammersley said she and Department on Aging Director Janice Tyler have talked about how Orange County can support this organization going forward in 2017-18. Commissioner Rich asked if a decision was made about Mental Health America. Paul Laughton said Mental Health America was funded at $5,000 and Freedom House at $30,000. Commissioner Rich asked if, since the two agencies are merging, $35,000 is being given, and services are potentially being duplicated. Bonnie Hammersley said Ms. White, Mental Health of America, said services would not be duplicated. She said funds were requested for the expansion of other services, which could not be accomplished with the County funding. Commissioner Rich said it would be good to have a follow up report. Commissioner Rich said Mental Health of America was helping Family Success Alliance zone 4, and she wanted to talk to the Health Department about what would happen to the navigators from zone 4 without this support system. She said transportation is an issue in zone 4. Commissioner Price said these two organizations are coming together but it will not lead to a duplication of services. She said both organizations need funding. She said the services have been expanded and 3 to 80 year olds are being served in a comprehensive care clinic. She asked staff if there was room to increase the line item of Mental Health America. Chair McKee said doing so would require a change to the Resolution of Intent, but the issue can come back in the fall if the need should arise. Commissioner Price said as long as it is understood that the organization can come back and ask for more money. Chair McKee said agencies can always make requests for the Board's consideration. Commissioner Burroughs said Communities in Schools voted today to dissolve their organization. Commissioner Jacobs asked if there is an overarching statement, which is given to non-profits, about applying for funding appropriations. Bonnie Hammersley said there is an acknowledgement as to what Orange County has adopted and instructions on reporting back on a quarterly basis, but she does not think there is any statement about coming back throughout the year for additional funding. She said she does get calls throughout the year from agencies, and there are budget amendments considered on a monthly basis. She noted the social justice fund may be an appropriate source. Commissioner Jacobs said he is not encouraging agencies to ask for more funding, but suggested having a set of guidelines. Bonnie Hammersley said perhaps department heads can monitor outside agencies for any concerns. She said this would allow more ongoing communication. Paul Laughton said there are performance agreements with each agency after the adoption of the budget. He said all agencies must provide quarterly reports in order to receive the quarterly allocation. Commissioner Rich asked if there is any additional information needed about this merger of Freedom House and Mental Health of America, to insure that services are not being duplicated. She said she is concerned about the growing number of non-profits who seem to be doing the same thing. She said if these organizations worked together, more funds could be allocated, and services likely improved. 8 Bonnie Hammersley said she would follow up. Paul Laughton said Attachment 2 is the final budget ordinance: Fiscal Year 2016-17 Budget Ordinance Orange County, North Carolina Be it ordained by the Board of Commissioners of Orange County Section I. Budget Adoption There is hereby adopted the following operating budget for Orange County for this fiscal year beginning July 1, 2016 and ending June 30, 2017, the same being adopted by fund and activity, within each fund, according to the following summary: Current Interfund Fund Total Fund Balance Revenue Transfer Appropriated Appropriation $200,404,26 General Fund 8 $2,712,600 $12,726,944 $215,843,812 Emergency Telephone Fund $509,732 $0 $199,745 $709,477 Fire Districts Fund $5,313,405 $0 $15,000 $5,328,405 Section 8 (Housing) Fund $4,336,030 $2,840 $0 $4,338,870 Community Development Fund $444,741 $448,172 $27,589 $920,502 Efland Sewer Operating Fund $200,900 $130,780 $0 $331,680 Visitors Bureau Fund $1,445,896 $0 $151,277 $1,597,173 School Construction Impact Fees Fund $2,640,000 $0 $0 $2,640,000 Solid Waste/Landfill Operations Enterprise Fund $9,895,615 $0 $2,094,340 $11,989,955 Sportsplex Enterprise Fund $3,319,970 $152,850 $3,472,820 Community Spay/Neuter Fund $40,000 $24,600 $64,600 Article 46 Sales Tax Fund $3,390,532 $0 $0 $3,390,532 Section II. Appropriations That for said fiscal year, there is hereby appropriated out the following: Function Appropriation General Fund Community Services $13,654,700 General Government $10,094,440 Public Safety $24,596,946 Human Services $37,249,977 Education $84,259,340 Support Services $14,058,009 Debt Service $26,211,196 9 Transfers to Other Funds $5,719,204 Total General Fund $215,843,812 Emergency Telephone System Fund Public Safety $709,477 Total Emergency Telephone System Fund $709,477 Fire Districts Cedar Grove $214,379. Greater Chapel Hill Fire Service District $278,550 Damascus $97,214 Efland $494,871 Eno $603,321 Little River $179,565 New Hope $619,421 Orange Grove $547,299 Orange Rural $1,110,723 Orange Fire Service District $535,522 Southern Triangle Fire Service District $210,339 White Cross $437,201 Total Fire Districts Fund $5,328,405 Section 8 (Housing)..Fund Human Services $4,338,870 Total.Section 8 Fund $4,338,870 Community Development Fund (Urgent Repair Program) Human Services $273,328 Total Community Development Fund(Urgent Repair Program) $273,328 Community Development Fund (HOME Program) Human Services $528,131 Total Community Development Fund(HOME Program) $528,131 Community Development Fund (Homelessness Partnership Program) Human Services $119,043 Total Community Development Fund(Homelessness Program) $119,043 Total Community Development Fund Programs $920,502 Efland Sewer Operating Fund Community Services $331,680 Total Efland Sewer Operating Fund $331,680 Visitors Bureau Fund Support Services $1,597,173 Total Visitors Bureau Fund $1,597,173 School Construction Impact Fees Transfers to Other Funds $2,640,000 Total School Construction Impact Fees Fund $2,640,000 10 Solid Waste/Landfill Operations Solid Waste/Landfill Operations $11,989,955 Total Solid Waste/Landfill Operations $11,989,955 SportsPlex Enterprise Fund Community Services $3,472,820 Total Sportsplex Enterprise Fund $3,472,820 Community Spay/Neuter Fund Community Services $64,600 Total Community Spay/Neuter Fund $64,600 Article 46 Sales Tax Fund Community Services $3,390,532 Total Article 46 Sales Tax Fund $3,390,532 Section III. Revenues The following fund revenues are estimated to be available during the fiscal year beginning July 1, 2016 and ending June 30, 2017, to meet the foregoing appropriations: Function Appropriation General Fund Property Tax $149,498,811. Sales Tax $22,066,641 Licenses & Permits $328,000 Intergovernmental $15,787,579 Charges for Services $11,681,503 Investment Earnings $155,000 Miscellaneous $886,734 Transfers from Other Funds $2,712,600 Appropriated Fund Balance $12,726,944 Total General Fund $215,843,812 Emergency Telephone System Fund Charges for Services $509,732 Appropriated Fund Balance $199,745 Total Emergency Telephone System Fund $709,477 Fire Districts Property Tax $5,312,736 Investment Earnings $669 Appropriated Fund Balance $15,000 Total Fire Districts Fund $5,328,405 Section 8 (Housing)..Fund Intergovernmental $4,336,030 From General Fund $2,840 Total.Section 8 Fund $4,338,870 Community Development Fund (Urgent Repair Program) From General Fund $273,328 Total Community Development Fund(Urgent Repair Program) $273,328 Community Development Fund (HOME Program) 11 Intergovernmental $350,885 Program Income $38,069 From General Fund $139,177 Total Community Development Fund(HOME Program) $528,131 Community Development Fund(Homelessness Partnership Program) Intergovernmental $55,787 From General Fund $35,667 Appropriated Fund Balance $27,589 Total Community Development Fund(Homelessness Partnership Program) $119,043 Total Community Development Fund Programs $920,502 Efland Sewer Operating Fund Charges for Services $200,900 From General Fund $130,780 Total Efland Sewer Operating Fund $331,680 12 Visitors Bureau Fund Occupancy Tax $1,212,706 Sales & Fees $500 Intergovernmental $232,590 Investment Earnings $100 Appropriated Fund Balance $151,277 Total Visitors Bureau Fund $1,597,173 School Construction Impact Fees Fund Impact Fees $2,640,000 Total School Construction Impact Fees Fund $2,640,000 Solid Waste/Landfill Operations Sales & Fees $7,386,396 Intergovernmental $248,000 Miscellaneous $121,500 Licenses & Permits $120,000 Interest on Investments $15,000 General Fund Contribution for Sanitation Operations $2,004,719 Appropriated Reserves $2,094,340 Total Solid Waste/Landfill Operations $11,989,955 Sportsplex Enterprise Fund Charges for Services $3,319,970 From General Fund $152,850 Appropriated Fund Balance $0 Total Sportsplex Enterprise Fund $3,472,820 Community Spay/Neuter Fund Animal Tax $29,000 Intergovernmental $0 Miscellaneous $11,000 Appropriated Fund Balance $24,600 Total Community Spay/Neuter Fund $64,600 Article 46 Sales Tax Fund Sales Tax Proceeds $3,390,532 Total Article 46 Sales Tax Fund $3,390,532 Section IV. Tax Rate Levy There is hereby levied for the fiscal year 2016-17 a general county-wide tax rate of 87.8 cents per $100 of assessed valuation. This rate shall be levied in the General Fund. Special district tax rates are levied as follows: Cedar Grove 7.36 Greater Chapel Hill Fire Service District 15.00 Damascus 10.30 Efland 7.00 Eno 7.99 13 Little River 4.06 New Hope 10.45 Orange Grove 7.00 Orange Rural 8.36 South Orange Fire Service District 10.00 Southern Triangle Fire Service District 10.30 White Cross 11.00 Chapel Hill-Carrboro School District 20.84 Section V. General Fund Appropriations for Local School Districts The following FY 2016-17 General Fund Appropriations for Chapel Hill-Carrboro City Schools and Orange County Schools are approved: a) Current Expense appropriation for local school districts totals $77,201,412, and equates to a per pupil allocation of$3,868. 1) The Current Expense appropriation to the Chapel Hill-Carrboro City Schools is $46,388,977. 2) The Current Expense appropriation to the Orange County Schools is $30,812,435. b) Recurring Capital appropriation for local school districts totals $3,000,000 1) The Recurring Capital appropriation to the Chapel Hill-Carrboro City Schools totals $1,802,700. 2) The Recurring Capital appropriation to the Orange County Schools totals $1,197,300. c) Long-Range (Pay-As-You-Go) Capital appropriation for local school districts totals $3,799,346 1) The Long-Range (Pay-As-You-Go) Capital appropriation to the Chapel Hill- Carrboro City Schools totals $2,283,027. 2) The Long-Range (Pay-As-You-Go) Capital appropriation to the Orange County Schools totals $1,516,319. d) School Related Debt Service for local school districts totals $15,372,383. e) Additional County funding for local school districts totals $3,354,000 (1) School Resource Officers and School Health Nurses Contracts - Total appropriation of$3,354,000 to cover the costs of School Resource Officers in every middle and high school, and a School Health Nurse in every elementary, middle, and high schools in both school systems. Section VI. Schedule B License In accordance with Schedule B of the Revenue Act, Article 2, Chapter 105 of the North Carolina State Statutes, and any other section of the General Statutes so permitting, there are hereby levied privilege license taxes in the maximum amount permitted on businesses, trades, occupations or professions which the County is entitled to tax. Section VII. Animal Licenses 14 A license costing $10 for sterilized dogs and sterilized cats is hereby levied. A license for un- sterilized dogs and a license for un-sterilized cats is $30 per animal. Section VIII. Board of Commissioners' Compensation The Board of County Commissioners authorizes that: • Salaries of County Commissioners will be adjusted by any wage increase and/or any other general increase granted to permanent County employees. For fiscal year 2016- 17, the approved budget includes a total 3% wage increase, 2% effective July 1, 2016, and an additional 1% effective January 1, 2017. • Annual compensation for County Commissioners will include the County contribution for health insurance, dental insurance and life insurance that is provided for permanent County employees, provided the Commissioners are eligible for this coverage under the insurance contracts and other contracts affecting these benefits. • County Commissioners' compensation includes eligibility to continue to participate in the County health insurance at term end as provided below: o If the County Commissioner has served less than two full terms in office (less than eight years), the Commissioner may participate by paying the full cost of such coverage. (If the Commissioner is age 65 or older, Medicare becomes the primary insurer and group health insurance ends.) o If the County Commissioner has served two or more full terms in office (eight years or more), the County makes the same contribution for health insurance coverage that it makes for an employee who retires from Orange County after 20 years of consecutive County service as a permanent employee. If the Commissioner is age 65 or older, Medicare becomes the primary insurer and group health insurance ends. The County makes the same contribution for Medicare Supplement coverage that it makes for a retired County employee with 20 years of service. o Annual compensation for Commissioners will include a County contribution for each Commissioner to the Deferred Compensation (457) Supplemental Retirement Plan that is the same as the County contribution for non-law enforcement County employees in the State 401 (k) plan. For fiscal year 2016- 17, the approved budget continues the County contribution of $27.50 per pay period and a County contribution match of up to $63.00 semi-monthly. Section IX. Budget Control General Statutes of the State of North Carolina provide for budgetary control measures to exist between a county and public school system. The statute provides: Per General Statute 115C-429: (c) The Board of County Commissioners shall have full authority to call for, and the Board of Education shall have the duty to make available to the Board of County Commissioners, upon request, all books, records, audit reports, and other information bearing on the financial operation of the local school administrative unit. 15 The Board of Commissioners hereby directs the following measures for budget administration and review: That upon adoption, each Board of Education will supply to the Board of County Commissioners a detailed report of the budget showing all appropriations by function and purpose, specifically to include funding increases and new program funding. The Board of Education will provide to the Board of County Commissioners a copy of the annual audit, monthly financial reports, copies of all budget amendments showing disbursements and use of local moneys granted to the Board of Education by the Board of Commissioners. The Board of Commissioners hereby approves the following financial policies: 1. The County will not initiate pay-as-you-go funding until October 1 of each fiscal year, and pending a review of the first quarter financial report, with the exception of County appropriations to the school districts and any other County Manager exceptions. 2. The County will initiate measures to recoup sales tax proceeds on school capital projects through the conveyance of school property to the County with the school property reverting back to the school districts at the end of the construction period. 3. The County will ensure that all monthly general ledger postings occur by the 10th work day of each month. 4. The County will ensure that monthly financial reports are available by the 15th work day of each month. 5. The County will not issue debt for a project until a bid award date and construction start date is established. Section X. Internal Service Fund - Dental and Health Insurance Fund The Dental Insurance Fund accounts for the receipt of premium payments from the County for its employees and from the employees for their dependents, and the payment of employee claims and administration expenses. Projected receipts from the County and employees for fiscal year 2016-17 are $521,054 and projected expense for claims and administration for fiscal year 2016-17 is $521,054. The Health Insurance Fund accounts for the receipt of premium payments from the County for its employees and from the employees for their dependents, and the payment of employee claims and administration expenses. Projected receipts from the County and employees for fiscal year 2016-17 is $9,304,200 and projected expense for claims and administration for fiscal year 2016-17 is $9,304,200. Section XI. Internal Service Fund -Vehicle Replacement Fund The Vehicle Replacement Fund will centralize and account for the purchase and replacement of County vehicles purchased with revenues and funding provided by the Governmental Funds of Orange County (General Fund, Special Revenue and Grants Funds). Projected sources of revenues and funds for fiscal year 2016-17 will be $789,722 of short-term installment financing and internal reserves, and the projected expenses for the purchase of vehicles for fiscal year 2016-17 will be $789,722. Section XII. Agency Funds 16 These funds account for assets held by the County as an agent for other government units, and by State Statutes, these funds are not subject to appropriation by the Board of County Commissioners, and not included in this ordinance. Section XIII. Other Post-Employment Benefits (OPEB) Trust Fund The Board of Commissioners approves the following resolution as a part of the Budget Ordinance to formally establish an OPEB Trust Fund: WHEREAS, the Local Government Other Post-Employment Benefits Fund (the "OPEB Fund") established pursuant to North Carolina General Statutes ("NCGS") Section 147-69.4 consists of contributions made by local governments, public authorities and other entities authorized to make contributions to the OPEB Fund ("Participants"), which contributions are irrevocable; WHEREAS, the assets of the OPEB Fund are not subject to the claims of creditors of any Participants and may only be withdrawn by a Participant to provide other postemployment benefits to individuals, who are former employees, or beneficiaries of former employees of the Participant, and who are entitled to other post-employment benefits payable by the Participant within the meaning of NCGS Section 147-69.4; and WHEREAS, the Commissioners of Orange County, North Carolina has determined that it is advisable and in the best interests of Orange County, North Carolina to make contributions to the OPEB Fund, as provided in that certain Contribution Agreement between Orange County, North Carolina and the Treasurer, the form of which has previously been made available to the Commissioners of Orange County, North Carolina (the "Contribution Agreement"). NOW, THEREFORE, BE IT RESOLVED, that the Commissioners hereby acknowledges and approves an initial contribution of $250,000 to the OPEB Fund (the "Contribution") pursuant to the terms and conditions of the Contribution Agreement between Orange County, North Carolina and the Treasurer in the form presented to the Commissioners; FURTHER RESOLVED, that the appropriate officers, managers, and representatives of Orange County, North Carolina (the "Authorized Representatives") are hereby authorized and directed to execute and deliver the Contribution Agreement, to take any other actions deemed necessary or appropriate to consummate the transactions provided for therein, and to cause the Contribution to be made; FURTHER RESOLVED, that all actions heretofore taken by any of the Authorized Representatives of Orange County, North Carolina acting on behalf of the County in furtherance of the foregoing resolutions are hereby ratified, adopted, approved and confirmed in all respects; and FURTHER RESOLVED, that the Authorized Representatives of Orange County, North Carolina acting on behalf of the County are hereby authorized to take all such other actions as they may deem necessary or appropriate to give effect to the foregoing resolutions. Section XIV. Encumbrances 17 Operating funds encumbered by the County as of June 30, 2016 are hereby reappropriated to this budget. Section XV. Capital Projects & Grants Fund The County Capital Improvements Fund, Schools Capital Improvements Fund, Community Development Fund and the Grant Projects Fund are hereby authorized. Appropriations made for the specific projects or grants in these funds are hereby appropriated until the project or grant is complete. The County Capital Projects Fund FY 2016-17 budget, with anticipated fund revenues of $19,745,878 and project expenditures of $19,745,878 is hereby adopted in accordance with G.S. 159 by Orange County for the fiscal year beginning July 1, 2016, and ending June 30, 2017, and the same is adopted by project. The School Capital Projects Fund FY 2016-17 budget, with anticipated fund revenues of $46,303,209, and project expenditures of $46,303,209 is hereby adopted in accordance with G.S. 159 by Orange County for the fiscal year beginning July 1, 2016, and ending June 30, 2017, and the same is adopted by project. The County Grant Projects Fund FY 2016-17 budget, with anticipated fund revenues of $652,605, and project expenditures of $652,605, is hereby adopted in accordance with G.S. 159 by Orange County for the fiscal year beginning July 1, 2016, and ending June 30, 2017, and the same is adopted by project. Any capital project or grant budget previously adopted, the balance of any anticipated, but not yet received, revenues and any unexpended appropriations remaining on June 30, 2016, shall be reauthorized in the FY 2016-17 budget. Section XVI. Contractual Obligations The County Manager is hereby authorized to execute contractual documents under the following conditions: 1. The Manager may execute contracts for construction or repair projects that do not require formal competitive bid procedures, and which are within budgeted departmental appropriations, for which the amount to be expended does not exceed $250,000. 2. The Manager may execute contracts for general and/or professional services which are within budgeted departmental appropriations, for purchases of apparatus supplies and materials or equipment which are within the budgeted departmental appropriations, and for leases of personal property for a duration of one year or less and within budgeted departmental appropriations for which the amount to be expended does not exceed $89,999. 3. Contracts executed by the Manager shall be pre-audited by the Financial Services Director and reviewed by the County Attorney to ensure compliance in form and sufficiency with North Carolina law. 18 4. The Manager may sign intergovernmental service agreements in amounts under $90,000. 5. The Manager may sign intergovernmental grant agreements regardless of amount as long as no expenditure of County matching funds, not previously budgeted and approved by the Board, is required. Subsequent budget amendments will be brought to the Board of County Commissioners for revenue generating grant agreements not requiring County matching funds as required for reporting and auditing purposes. 6. The Manager and Attorney will provide a quarterly report to the County Commissioners showing the type and amount of each intergovernmental agreement signed by the Manager. This budget being duly adopted this 21th day of June 2016. Commissioner Jacobs referred to page 13, section 5a, and asked if the per pupil allocation is based on the County Manager's adjusted per pupil rate, or on the State formula per pupil. Paul Laughton said it is the per pupil rate based on the State formula. He said there are 19,959 budgeted students for both school districts, at the per pupil rate of$3,868, totaling $77,201,412. Commissioner Jacobs said he recalled discussing the idea of having an asterisk to indicate that the State reporting formula did not reflect the total per pupil as adjusted by the Manager's to eliminate the fair funding formula. Paul Laughton said these references have been made in the education section. Commissioner Jacobs asked if the percentage increase could be given. Paul Laughton said, with the new appropriation amount recommendation through the fair funding, as well as the Board's approved funding, the increase is approximately 4.6% from last year. He said the total number of students decreased in both school systems, and debt service is also less. A motion was made by Commissioner Dorosin, seconded by Commissioner Rich to adopt—Attachment 2 - the FY2016-17 Budget Ordinance Orange County, North Carolina. VOTE: UNANIMOUS A motion was made by Commissioner Dorosin, seconded by Commissioner Rich to adopt Attachment 3 for the County Approved Grant projects FY 2016-17, totaling $652,605. VOTE: UNANIMOUS A motion was made by Commissioner Pelissier, seconded by Commissioner Rich to adopt Attachment 4, the FY 2016-17 County Fee Schedule. VOTE: UNANIMOUS b. Approval of the Five-Year Capital Investment Plan and Approval of the Orange County CIP Projects of$68,533,166 for FY2016-17 19 The Board considered accepting the FY2016-21 Orange County Five-Year Capital Investment Plan, and to approve funding for FY2016-17, as stated in Attachment 2, Year 1 (FY2016-17) in the Capital Investment Plan (CIP); and adopt the FY2016-17 County Capital projects as stated in Attachment 3 and FY2016-17 School Capital projects as stated in Attachment 4. Paul Laughton reviewed the 5-year CIP Investment Plan, and the Orange County CIP Projects. A motion was made by Commissioner Burroughs, seconded by Commissioner Pelissier for the Board to approve the Orange County CIP projects of the FY2016-21 Orange County Five-Year Capital Investment Plan in Attachment 2 totaling $68,533,166 in FY2016-17. VOTE: UNANIMOUS Commissioner Jacobs said the Southern Branch Library is being deferred at the request of the Town of Carrboro, and it is a mutually beneficial arrangement at this time. Paul Laughton reviewed Attachment 3, on page 7. A motion was made by Commissioner Jacobs, seconded by Commissioner Rich to adopt Attachment 3- County Capital projects totaling $19,745,878 in FY2016-17. VOTE: UNANIMOUS Paul Laughton reviewed Attachment 4, on pages 8 and 9. A motion was made by Commissioner Burroughs, seconded by Commissioner Rich to approve the School Capital Improvement Projects in Attachment 4 totaling $46,303,209 in FY2016-17. (Assumes the November 2016 Bond Referendum is approved, and does not include Lottery proceeds of$1,356,362; specific lottery funded projects will be presented to the Board of County Commissioners as part of separate budget amendments during FY2016-17). VOTE: UNANIMOUS Commissioner Jacobs asked the Chair or the Manager to communicate the Board's appreciation to all advisory boards for their advice, expertise, and work regarding recommendations for outside agency funding. He said the BOCC made some decisions that were different from these recommendations, but that should in no way reflect any disrespect. Chair McKee asked if a formalized letter could be written to that effect. Commissioner Dorosin agreed with Commissioner Jacobs' comments, and said he also wanted to commend the Board of County Commissioners for the work it did to fund the schools, outside agencies, as well as its own budget. c. Bicycle Safety Task Force Amended Resolution, Appointments and Identification of Commissioner Liaison The Board reviewed applicants to the Bicycle Safety Task Force, consider an amended Bicycle Safety Task Force Resolution, and make appointments. Chair McKee said the Board of County Commissioners reviewed this item on June 7th, and asked that it be brought back tonight with an amended resolution. 20 Abigaile Pittman, Planner, said the OUTBoard reviewed and revised the resolution on June 15th Chair McKee said he attended the meeting on June 15th. Commissioner Rich thanked staff for reviewing and clarifying this item. ORANGE COUNTY BOARD OF COMMISSIONERS Revised Resolution Authorizing the Creation of a Bicycle Safety Task Force, Charge, Term and Composition of Members to Serve on the Task Force WHEREAS, the issue of bicycle safety has been a topic of interest by various County groups over the past several years, including discussions by the Orange Unified Transportation Board (OUTBoard), the Board of County Commissioners (BOCC), and citizen groups; and WHEREAS, a petition related to bicycle safety was brought forward at the BOCC's November 6, 2014 meeting during Petitions by Board Members and subsequently reviewed by the Chair/Vice Chair/Manager agenda team; and WHEREAS, in response to the petition the Manager, Chair and Vice Chair discussed the topic with NCDOT at its regular quarterly meeting; and Planning staff worked with the OUTBoard and a subcommittee to develop recommendations; and WHEREAS, the BOCC received the OUTBoard's Bicycle and Pedestrian Safety Report, including recommendations, at its June 16, 2015 meeting; and WHEREAS, there exists a need to address bicycle safety in accordance with the recommendations of the OUTBoard's Bicycle and Pedestrian Safety Report; and WHEREAS, the creation of the Bicycle Safety Task Force and approval of the composition, charge and term to same is within the purview of the BOCC; and WHEREAS, it is the best interest of the citizens of Orange County to create a Bicycle Safety Task Force; NOW, THEREFORE, BE IT RESOLVED that the Orange County Board of Commissioners, by approval of this resolution, does authorize the creation of a Bicycle Safety Task Force with member composition in accordance with the following guidelines: A. Size and Composition — 1. No larger than 18 people total 2. Stakeholders from each of the groups below would be included in the membership, and a Board of County Commissioner liaison: a. Law enforcement agencies (Sheriff's Department, Highway Patrol) b. School representatives c. Orange County Visitor's Bureau d. NCDOT staff e. County and regional planning staff f. County business 21 g. A representative from the Hillsborough/Orange County Chamber of Commerce and the Chapel Hill/Carrboro Chamber of Commerce h. Bicycle advocacy groups Those who work with driver's education classes and traffic offenders j. Up to six (6) additional interested and concerned Orange County residents k. Two (2) OUTBoard members. B. Appointment — The Bicycle Safety Task Force shall be appointed by the BOCC. The staff shall return to the BOCC in May with an OUTBoard recommended list of individuals to be appointed to the Task Force. C. Term — The Bicycle Safety Task Force shall operate for a term not to exceed one (1) year from the future appointment date of the Bicycle Safety Task Force. D. Charge —The charge of the Bicycle Safety Task Force shall be the following; 1. Develop a campaign for bicycle safety education and research; 2. Develop an implementation timetable with estimated funding request information within the first 5 meetings, and present it to the OUTBoard for review and recommendation, and review and approval by the BOCC; and 3. Develop an implementation report and present it to the OUTBoard for review and recommendation, and review, approval and funding commitment by the BOCC. A motion was made by Commissioner Rich, seconded by Commissioner Pelissier for the Board to: -Approve the amended Bicycle Safety Task Force Resolution (Attachment 3); -Review and appoint the 18 applicants that have been recommended by the OUTBoard (Attachment 1). VOTE: UNANIMOUS A motion was made by Commissioner Jacobs, seconded by Commissioner Rich to appoint Commissioner Price as the BOCC liaison to the Task Force. VOTE: UNANIMOUS A motion was made by Commissioner Rich, seconded by Commissioner Pelissier to select Heidi Perry as the Chair of the Bicycle Safety Task Force. Commissioner Price asked if the Task Force can decide who the chair would be. Commissioner Rich said she spoke to several members, and Heidi Perry is very passionate about bike safety. Commissioner Jacobs said he agreed with Commissioner Price, but this group has 17 members and it may save time having an experienced person take charge in running the meetings. Commissioner Dorosin said the committee has members representing both sides of the issue, and, as such, it would be best to let the group pick their chair. 22 Commissioner Rich said she disagreed because everyone on this committee is in favor of bike safety, and the group is tasked to come back with bike safety guidelines. Commissioner Dorosin said he respectfully disagreed. VOTE: Ayes, 4 (Chair McKee, Commissioner Jacobs, Commissioner Rich, Commissioner Pelissier); Nays, 3 (Commissioner Burroughs, Commissioner Dorosin, Commissioner Price) MOTION PASSES d. Addition of Wake County to the Renamed Triangle Tax District and Approval of the Wake County Transit Plan and Multiparty Interlocal Transit Agreement The Board considered voting to approve the addition of Wake County to the renamed Triangle Tax District and approval of the Wake County Transit Plan and Multiparty Interlocal Transit Agreement. Bonnie Hammersley read a letter from Wake County- Western Triangle Tax District Partners: I am writing to provide you with an update on the Wake County Transit Plan and to request two actions from your organization to facilitate the expected addition of Wake County to the Triangle Tax District ("Special District"), the renamed and expanded district currently known as the Western Triangle Tax District. Wake County's participation in the Special District, if the funding is approved by Wake County voters through an advisory referendum, will allow our region to continue to work cooperatively to expand and improve transit options for our strongly linked communities. The actions requested are: 1) Local Government Sales Tax Act ("the Act") N.C.G.S. 105-508, et seq. The Act requires that in the event of expansion of the Special District, existing members must approve the financial plan of any new member; and 2) Approval & Execution of an Agreement Setting Forth the Mutual Understanding of the Parties as to the Scope and Content of the Financial Plan Between Research Triangle Regional Public Transportation Authority("GoTriangle'): Durham County; Orange County; Wake County,- Capital Area Metropolitan Planning Organization; Durham, Chapel-Hill, Carrboro Metropolitan Planning Organization,- and Burlington-Graham Metropolitan Planning Organization ("Agreement"). The purpose of this Agreement is to set forth the formal approval of the Financial Plan for the Special District as required by the Act and a mutual understanding among the parties as to the financial terms and conditions governing the collection and expenditure of revenues for transit systems within the (expanded) Special District. In order for Wake County and its partners to remain on schedule for the anticipated November 8, 2016 advisory referendum, Wake County is requesting final approval of both the Wake Transit Plan (incorporating the Wake County Financial Plan) and the proposed Agreement enclosed herein on or before August 12, 2016 by authorizing resolution from your Board of Commissioners or Executive Board. 23 John Roberts said he had several conversations with the Wake County Attorney about this item, and he submitted a specific motion which the Board would need to make tonight. He passed out the motion. Commissioner Dorosin asked if there is anything particularly special about this topic to require a specially worded resolution. John Roberts said no, and that this motion will just cover all bases. Commissioner Pelissier said she has been following this closely, and waiting for Wake County to do this so that plans can move forward. She expressed her support for the motion. John Roberts said he is asking that the Manager be able to approve and execute the agreement once it is in its final form. He said he does anticipate any substantive changes in the final document, but it is not currently in its final form. Karen Porter, GoTriangle Associate General Counsel, said the Board's consideration of this item is appreciated. Chair McKee said he is concerned with the Board is approving something, when it is not in a final form. John Roberts said the agreement does not contain about Orange County expending funds at this time, and the comments noted in this evening's packet are primarily the types of changes the Board would see in the final document. Chair McKee said he watched the Orange County and Durham Plan change constantly for months and months, so he is leery of anything involved in this process. John Roberts agreed, and said he totally understands. He said Wake County is on a short cycle right now and needs things to move quickly. Commissioner Pelissier said there is no binding cost to the County in this motion. She said when regional buses come in to play, there will be negotiations with Wake County regarding cost share. She said this is the only item, under which, Orange County would have any financial obligations. A motion was made by Commissioner Pelissier, seconded by Commissioner Rich to: a. Add Wake County to the Renamed Triangle Tax District. b. Approve the Wake County Financial Plan (as set forth in the Wake County Transit Plan) pursuant to NCGS 105-508.1. c. Approve GoTriangle's conducting of a referendum in Wake County pursuant to NCGS 105-509(b)(1). d. Authorize the Orange County Manager to enter into an Agreement Setting Forth the Mutual Understanding of the Parties as to the Scope and Content of the Financial Plan upon final review of the County Attorney. VOTE: UNANIMOUS 8. Reports NONE 9. County Manager's Report Bonnie Hammersley said the petitions that were submitted this evening will go forward, and there will not be a chair-vice chair meeting until after the summer break. She said she will 24 check on Commissioner Price's inquiry about the Sheriff's department's salaries. She said there will be some ongoing communication over the summer break, and questions from the BOCC are always welcomed. 10. County Attorney's Report John Roberts said he would be sending the Board some General Assembly updates this week. He said the local language needed for the lease has passed the Senate and is now calendared in the House. 11. Appointments a. Appointments to the Orange County Criminal Justice Advisory Council The Board considered making/confirming appointments to the Criminal Justice Advisory Council. A motion was made by Commissioner Pelissier, seconded by Commissioner Jacobs to appoint the following to the Criminal Justice Advisory Council: Position Number Special Representation Appointee/Designee 1 Senior Resident Superior Court Judge Carl Fox and/or Judge Judge or Designee (1) Alan Baddour 2 Chief District Court Judge or Judge Joseph M. Buckner or Designee (1) Designee Pamela Weiden 3 District Attorney or Designee James "Jim" Woodall (1) 4 Public Defender or Designee James E. Williams, Jr. (1) 5 Clerk of Court or Designee (1) James Stanford 6 Orange County Sheriff or Sheriff Charles Blackwood Designee (1) 7 Chapel Hill Police Chief (1) Chief Chris Blue 8 Carrboro Police Chief Chief Walter Horton or Designee: Captain Chris Atack 9 Hillsborough Police Chief Chief Duane Hampton 10 Chief Magistrate or Designee Tony Oakley (1) 11 Department of Social Services Nancy Coston Director (1) 12 Health Department Director (1) Dr. Colleen Bridger 13 Mental Health representative Cardinal Innovations/OPC (1) Executive Director Debra Farrington 14 Child Support Services Director Janet Sparks (1) 15 Faith Community Orange County Correctional representative (1) Institution Chaplain Jerry L. Love 16 Probation and Parole Chief Aries E. Cox 17 Substance Abuse Provider (1) Freedom House Counselor 25 Troy Manns 18 Re-Entry Advocate and/or Clean Slate Project Attorney Individual Formerly Involved in (SCSJ) the Criminal Justice System (1) Bethan Eynon 19 Juvenile Justice Chief Court Peggy Hamlett Counselor 20 OCS Representative (1) Orange High Assistant Principal Will Okun 21 CHCCS Representative (1) CHCCS Board Member Joal Broun 22/23 County Commissioners (2) Commissioner Jacobs Commissioner Pelissier 24 Mebane City Police Chief Chief Terrance Caldwell VOTE: UNANIMOUS Commissioner Dorosin commended the efforts of Caitlin Fenhagen, Criminal Justice Resource Manager. b. Adult Care Home Community Advisory Committee —Appointments The Board considered making appointments to the Adult Care Home Community Advisory Committee. A motion was made by Commissioner Rich, seconded by Commissioner Pelissier to appoint the following to the Adult Care Home Community Advisory Committee: • Appointment to a one (1) year training term (Position #1) "At-Large" representative for Christine Cresha Cianciolo expiring 06/21/2017. • Appointment to a second full term (Position #3) "At-Large" representative for Deborah Rider expiring 06/30/2019. • Appointment to a second full term (Position #10) "At-Large" representative for Dr. Beverly Foster expiring 06/30/2019. VOTE: UNANIMOUS c. Advisory Board on Aging —Appointments The Board considered making appointments to the Advisory Board on Aging. A motion was made by Commissioner Price, seconded by Commissioner Jacobs to appoint the following to the Advisory Board on Aging: • Appointment to a partial term (Position #2) "At-Large" representative for Colin Austin expiring 06/30/2017. • Move member Teri Driscoll from (Position #2) "At-Large" representative to (Position #6) "Hillsborough Town Limits" representative to replace Ed Flowers, Ill (second full term expires 06/30/2016) expiring 06/30/2019. • Appointment to a second full term (Position #10) "At-Large" representative for Dr. Margaret Cohn expiring 06/30/2019. • Appointment to a first full term (Position #11) "At-Large" representative for Heather 26 Altman expiring 06/30/2019. VOTE: UNANIMOUS d. Bond Education Committee -Appointments The Board reviewed and considered an appointment to the Bond Education Committee. A motion was made by Commissioner Price, seconded by Commissioner Jacobs to appoint Sandra McKee to the Bond Education Committee. VOTE: UNANIMOUS e. Nursing Home Community Advisory Committee —Appointments The Board considered making appointments to the Nursing Home Community Advisory Committee. A motion was made by Commissioner Rich, seconded by Commissioner Jacobs to appoint the following to the Nursing Home Community Advisory Committee: • Appointment to a partial term (Position #2) "At-Large" position for Molly Stein expiring 03/31/2018. • Appointment to a second full term (Position #9) "At-Large" position for Susan Deter expiring 06/30/2019. VOTE: UNANIMOUS f. Orange County Board of Adjustment—Appointments The Board considered making appointments to the Orange County Board of Adjustment. A motion was made by Commissioner Rich, seconded by Commissioner Price to appoint the following to the Orange County Board of Adjustment: • Appointment to a first full term (Position #3) "At-Large" representative for Samantha Cabe expiring 06/30/2019. • Appointment to a partial term (Position #4) "At-Large Alternate" for Karen Raleigh expiring 06/30/2017. VOTE: UNANIMOUS Discussion ensued about the Planning Board position on the Board of Adjustment that has been vacant for three years, and whether it was a statutory position, or if the Board could fill this position with an Orange County resident. John Roberts said he would research this issue, and get back to the Board later in the meeting. 12. Board Comments 27 Commissioner Price said the opening of the Cedar Grove Community Center was a wonderful event. Commissioner Burroughs had no comments. Commissioner Dorosin said the 4th Circuit Court of Appeals in Richmond heard oral argument on the North Carolina voting issues. Commissioner Rich said tomorrow is the Triangle J Council of Government's (TJCOG) Executive Director's review, and she is part of the review committee, and feels the Executive Director has done an excellent job. Commissioner Rich said the Community Home Trust was having an informative get together tomorrow night at City Kitchen, and everyone was invited to attend. Commissioner Jacobs said is there a meeting on the Mountain to Sea Trail (MST) on Monday, June 27th. He asked if confirmation could be provided regarding the location. He said the first meeting of the Firearms Safety Committee is tomorrow night, and he and Chair McKee would be attending. Commissioner Pelissier said there are some letters in the agenda packets from the Mayor of Hillsborough on the train station. She said the GoTriangle staff is seeking updates regarding this station. Commissioner Pelissier referred to the Light Rail Project, and said the Federal Transit Administration has been asked to delay rating the project until the status of the funding cap is known. Commissioner Pelissier said if the cap is lifted, the state funding would not be what was expected in the plan. She said GoTriangle is proactively looking at other sources for funding. Commissioner Jacobs thanked Max Bushell, Town Hillsborough Transportation Planner, for his responses to his questions about the rail. Bonnie Hammersley said the MST meeting is not yet scheduled, but staff is considering June 30th at Grady Brown Elementary School. She said there is a MST discussion scheduled at the Orange Water and Sewer Association (OWASA) Board meeting on June 23rd Commissioner Jacobs said on June 30th the Chamber has their annual event to honor the local elected leaders. Bonnie Hammersley said staff would look for another date. Chair McKee asked if John Roberts found anything on the Board of Adjustment (BoA). John Roberts said there is no statutory requirement for a Planning Board representative on the BoA, but is limited by the BoA's adopted County policies and procedures, and also by the Unified Development Ordinance (UDO). He said the Board of County Commissioners can appoint who it wants and can amend the BoA document. Chair McKee asked Craig Benedict, Planning Director, if this was a position that could be filled soon, in order to have a Planning Board representative on the BoA. Craig Benedict said he would share this with the Planning Board at their next meeting. Commissioner Dorosin said he does not have a strong interest in having a Planning Board representative on the BoA. He does not see a benefit to having a person serve on two boards. Commissioner Rich said given this discussion, it may be good to send out a notice in order to garner more interested residents. John Roberts cautioned that the Planning Board is a policy board, and BoA is a quasi- judicial board, and a Planning Board member would need insure that policy opinions would not influence their actions on the BoA. Commissioner Jacobs asked Craig Benedict to communicate to the Planning Board that if it does not fill this position, then the Planning Board will lose the opportunity. 28 Chair McKee said he would be very interested in hearing more about the alternative financing for GoTriangle, and he requested that Commissioner Pelissier get this information to share with the BOCC. Commissioner Pelissier said she would do so. She said many other locations around the country have spoken to her about the need to "cobble" resources together as funding is so difficult. Chair McKee said the Board had discussed a pilot program for Connect Orange with Durham Tech, and asked Commissioner Price to consult with Commissioner Jacobs, Commissioner Dorosin, and the newly appointed BOCC representative to Durham Tech, Mr. Lee Storrow, over the summer break, and bring back a recommendation in the fall. 13. Information Items • June 7, 2016 BOCC Meeting Follow-up Actions List • Tax Collector's Report— Numerical Analysis • Tax Collector's Report— Measure of Enforced Collections • Tax Assessor's Report— Releases/Refunds under $100 • Memorandum Regarding Rogers Road Community Development Block Infrastructure (CDBG-I) Application • Memorandum Regarding Hillsborough Train Station Funding and the Proposed 2016 Appropriations Act • BOCC Chair Letter Regarding Petitions from June 7, 2016 Regular Meeting 14. Closed Session NONE 15. Adjournment A motion was made by Commissioner Rich, seconded by Commissioner Price to adjourn the meeting at 9:08 p.m. VOTE: UNANIMOUS Earl McKee, Chair Donna Baker Clerk to the Board