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Home My WebLink AboutAgenda - 03-06-1985 - . . , , , I 0RANGE COUNN BOARD OF COMMISSIONERS • AGENDA i REGULAR MEETING WEDNESDAY, MARCH 6, 1985 COMMISSIONERS ROOM HILLSBOROUGH, N.C. 7:30 P.M. A. WARD COMMENTS 1. Matters on the Printed Agenda . . 2. Matters not on the Printed Agenda C. MINUTES • P. 212=201MIS PAGE # B. IMISM11211MCF1 mnEcisioN 1 003 1. Property of Richard C. and Bonita F. Roemgach . . 1 ..... Preliminary Plan 008 2. Warren 'S. Suggey, Sr. - Preliminary Plan 012 3. Charter Meadows--Sections Two and Three Preliminary Plan . 020 4. Peeler Creek - Preliminary Plan 027 5. Phosphate Laundry Detergents Legislation 029 6. Old Courthouse Bids 031 7. Animal Shelter Bids • 034 8. • Resolution - Establishing Just Compensation for Acquisition 037 9. Rental Rehabilitation Agreements 043 10. White Cross Fire District Election ' 047 11. Indirect Cost Plan 051 12. Revision of the Title III-B Aging Services Contract 053 13. Orange Industries Budget Amendment F. AJA—S4 '.W.t.' MAskti/s. LMIOAN (Copies of reports were provided at the January 29, 1985 Meeting) 1. Recreation 2. Housing and Community Development 3. Economic Development 1 4. Planning 5. Public Works G. =QUM= .-1 . • ,.,- IMMIIIIIMIMINIEw . • ORANGE. COUNTY • BOARD 'OF COMMISSIONERS ACTION AGENDA ACTION AGENDA ITEM ABSTRACT ITEM NO. • MEETING DATE March .6, 1985 0 t.)8 • . • • • • • SUBJECT: Warren S. Summey Sr. - Preliminary • • • ' DEPARTMENT: PLANNING PUBLIC HEARING: YES x NO ATTACHMENT(S) : Checklist INFORMATION CONTACT: Eddie Kirk • . • Tax Map . • • Plan. • • Draft 2/18/85 P/B Minutc. PHONE NUMBERS: HILLSBOROUGH - 732-8181 • • HILLSBOROUGH - 732-9361 • CHAPEL HILL - 967-9251 . - MEBANE . - 227-2031 _ . • DURHAM - 688-7331 • PURPOSE: To consider approval of the Preliminary Plan for Warren S. Summey , Sr. • To receive the February 18, 1985-Planning,tBoard recommendation Of.: approval. • . - • • . . • • NEED: The property in question is located in the Eno Township on Miller Road (SR 1554): It is known as Lots 32B and.32E, Tax Map 8. There are two lots proposed, one lot being 1 .7982 acres while the other lot is 2.8331 • acres. Both lots will have state road frontage. • • • The property is zoned A-R and is designated Agricultural Residential in the - Land Use Plan. • It is located in the Orange Rural Fire District which is • served by the OrangeFire Department; • • . • • . • • • • • • • • • • • • . • IMPACT: The addition of two lots in this are would have minimal impact. • . 1 • • • RECOMMENDATION(S): The Planning Board recommends approval. • • • • • • ' . • . . • mmormmilly • MAJOR SUBDIVISION CHECKLIST NAME OF SUBDIVISION' VIARRU1 SUM, (JR. & SR.) OWNER OR,DEVELOPER Sa~:M ADDRESS U) Rt. 4, BoxQX160, Hillsborougji TOWNSHIP ENO TAX MA?__& BLOCk LOT NAME OF SURVEYOR OR ENGINEER Robert A._TbnPG Total number of lots 2 To be developed in Z phase(s), Total number of acres_ Typical dwelling.units at present(1( Mobile H41IeMr proposed ,� Lan¢ laitb) C1)E f Mobile �Ome WATER SUPPLY: Public (Name) Commnuity Individual SEWAGE TREATMENT: Public -Community_Individual Septic tank X SC HOOT, DISTRICT Orange FIRE DISTRICfi {}ranP Rt�al Access onto State Road #_1554 Road Standard- Public_X or Private Class A r' B , C Existing critical areas such as streams { ) , Flood prone areas { }, Watershed Historic Sites ( } , Other ( } Explain: N/A Land uses in the general area Agricultural, wooded and residential SKETCH PLAN RECEIVED (Date) 1„/3/85 Approved { } Recommended Changes { X),.Show exis Lit<g structure; Survey all PRELIMINARY PLAN RECEIVED (Date) 2/24/85 REVISED PRELIMINARY PLAN RECEIVED (Date) i �;ngs Preliminary Review by Health Department 1/24/85 Erosion Control Offi6erpXR-11L91t85 Board of Education 2/11/85 Department of Transportation OWASA (if possible) .Other -Mebane (if.possible) -Hillsborough (if possible) -Orange/Alamance (if possible) Preliminary Action by the Planning Board Recommended approval 2/18/85 Preliminary Action by the County Commissioners FINAL PLAT RECEIVED. (Date) ( ) All lots were approved by the Health Department ' { ) Lots failing Health Departments approval are combined or listed properly on the plat { ) Road Maintenance Agreement submitted (where applicable) . Approved { ) Improvements have been provided for; completed; bond, letter of credit, cash. Date { ) Final OWASA approval (where applicable) on-all plans & specifications, Date { ) Final DOT approval on plat { } Final action by the Planning Board 1 /1483 . . * '----' ..... II I 7.07 AC. *A , . '•f... . i 1 . • - —— 1 .• . • •. • • 016 2.81 --- 4.78 AC. -..• — 1 / Z 3 ' --_-- I r i - 1 S5072 3 • • IN N 8Q4.00• i).1_1- 1 ,93 320 2.06 AC. 2.06 AC. 1 2.§4AC.- _ 8013 : \ I . 1 1 • 4.60 AC. 1°53 2.06 A.C. A 1. I 5 3716' . 1 I I• I 10.9 -AC. 1 I IT . .1 (Iv- 1 II tr3 • . . I 1 -iihy • . I 4(;) .5%3 450,,c. , . ii 2 1 _ ,--, . 1 /, . 8 // . . . .595a 4-.51 AC. I2768.4:AC // .,,,,sti,.•../if ' ' - 51.20 0 EU . . . 93.02 AC. ......_ __ ...______ . _ .. ...... . - • . ; • - ---1 .....— a 4,14Y il so . ...1 • I, - WARREN S. SUMMEY Sr. • ..., //I:fro.. •-der. I . " //,,P"" • . Applicant: Warren S. Summey Jr. t . //i' Zoning : A R •.....000.! LUP Designation: Agricultural Res, , , Scale: V' 400' 882,000 • • /4.42• f I / . . NI ( . ' I/11 .. . ______ __.. _ . .... . _ ._ . . . . ... • • • 0 0 01 0 0 . 0 0 . C11 • CO 0) ' . . • CO • • 01 - lil 9876 9886 • PLAT REFERENCES • FOR TAX PURPOSES ONLY i I JOE F: SERIN! -HARRY COLE:1t1 8 2 I 24-25 I c, R. LA WS ---- 'JOT 1., TO BE USED 'FOR CONVEYANCE _..".....____._ . _I' .._ 4:3• I/ II II t■ 11 ti $$ RF*9—II . PREPARES SY iNS ZON . 2 7-'0 ,I AMERICAN AIR SURVEYS, INC. gL z.., 907 PENN AVE. Ir. • • . • MOTION: 011 Walters moved approval with the condition that the 15-foot drainage easement be r4 0 CT designation along the rear property lines of 01\t11 I both lots. The motion was seconded by Shanklin. VOTE: Unanimous. AGENDA ITEM 4d: Property of Warren 8. Summey&Jr Preliminary Plan Staff presentation was made by Kirk. • The purpose of this agenda item is to • consider approval of the Preliminary Plat for the property of Warren S. Summey, Jr. The property is located in Eno -Township orOiller Road (SR 1554) and is known as lot • numbers 328 and 32E of Tax Map 8. There are two lots proposed, one lot being 1.7982 acres in size, while the other is 2.8331 acres. Both lots have State Road frontage. The property is zoned A-R and is designated Agricultural-Residential on the Land Use Plan. The lots areszituated in the Orange Rural Fire District, served by the Orange Fire Department, and law enforcement is provided by the Orange County Sheriff's Department. • • The Planning Staff feels the sudivision • would have minimal impact and recommends • approval.•MOTION: • Grenberg moved for approval, • and Laslow seconded the motion. Wilson asked if this were a "minor" • • subdivision. • Kirk responded that a number of lots had been previously subdivided from the • property, placing this request in a "major" • • subdivision classification. VOTE: • Unanimous. • AGENDA ITEM 4c: Charter Meadows Subdivision-Sections II and III • Preliminaxy Plat • • 4 • MEMMMUMMWMMIMMMO, • • • 002• . • ORANS COUNTY • • BOARD OF COMMISSIONERS Action Agenda It No. a) ACTION AGENTaN 'TM ABSTRACr MEETING DATE March.6, 1985 • Subject: APPOINTMENTS • [ Departarent: Board _of Commissioners P u b li c Hearing: yes x no • Attachment(s) : IIiEOrrt .lOn Caltact: Beverly A. Blythe Under. Separate Cover • phone Nunhe= Extension 505 • • • • PURPOSE: To maintain membership at effective levels on Commissioners' appointed Boards. • NEED: The following vacancies are announced for the first time for information only: A-6 - INDUSTRIAL DEVELOPMENT REVENUE BOND AUTHORITY - 4 vacancies (1 vacancy from 1984 and 3 vacancies due to expired terms for Paul Williams, Grainger NEED: Barrett and Clarence E. Payne on March 20, 1985. A-13 - RECREATION ADVISORY COMMITTEE - 3 vacancies (resignation of Barry Torain, and expiration of terms for Eon Hyatt and Giovanni Nicol). • C-8 - ORANGE COUNTY PLANNING BOARD - 2 vacancies (expiration of terms for Nancy Laslow and Dr. John E. Wilson). • The following vacancies are announced together with the indication of the status . of securing candidates for possible appointment consideration. All vacancies have been duly advertised and agencies and persons contacted as requested by the Board. • A-4 - COMMISSION FOR 'WOMEN - 3 vacancies. No resumes have been received. A-11 - PERSONNEL ADVISORY BOARD - 2 vacancies. 1 resume, has been received. A-13 - RECREATION ADVISORY comumas - 1 vacancy. 1 resume is' on file. .0114 - SECONDARY ROAD IMPROVEMENT ADVISORY COMMITTEE - 1 vacancy. No resumes have been received. B-6 - HEALTH AND MEDICAL CARE ADVISORY ROAD - 2 vacancies. One resume is on • file. • IMPACT: B-11 - SOLID WASTE TASK FORCE - no new resumes have been received. C-6 - BILLSBORODGH PLANNING BOARD - 1 vacancy. No resumes have been received. C-8 - ORANGE COUNTY PLANNING BOARD - 1 vacancy. 1 resume has been received. • IMPACT: To maintain 100% membership on Commissioners' appointed Boards and Commissions. RECOMMENDATION: • As the Board decides. MIONM■ • 0RANGE UN�� ----------------^--�~^---°�'`��~°/ � . ' BOARD OF COMMISSIONERS ACTION AGENDA � ACTION AGENDA ITEM ABSTRACT ITEM NO. �� A _ . �� MEETING DATE March 6, K�� 1984 . ~ ~ ^~ | • . . . SUBJECT: Property of Richard C. and Bonita F. Roemmich - Preliminary . : _ . � * !' 1PARTMENT: Planning 1 J PUBLIC HEARING: YES x NO - : _ _ • . ATTACHMENT(S) : INFORMATION CONTACT: � ' Checklist ' ^ Jane Atwater - � � � Vicinity Map - ' . ' Site Plan . . Draft 2/18/85 ( Mi �te� ' PHONE NUMBERS: HILLSBOROUGH ~ 732-8181 � HILLSBOROUGH - 61 • - . CHAPEL HILL ~ 967-8251 � • MEBANE - 2031 - DURHAM ~ 688-7331 ' ^•� ; PURPOSE: To consider approval of the Preliminary Plan for the property of Richard C. and Bonita F. Roemmich. . � • To receive the February 18, 1985 Plen ' 4Boord recommendation of approval. . . • • � ` � � | -- ' • NEED: • The property in question is located on SR 1341 (HarMony Church Road) in ' Cheeks Township. The property is referenced as Lot l of Tax Map 3 and • Lot. 12 of the Dnn.CoIlima Subdivision. It is bordered bv residential . . . dwvnIppmnnt. The tract is designated as Agricultural-Rs^-idant�ol in th� � Land Use Plan. � - • � . • • Theresro two (2) lots proposed out of a 1O.17� ooce t�oot, Th� lmt . sizes are 5.2 and 5-0 e6reo^ excluding rights-of-way. The property is. �� .� zoned 0-R (8griculturel-Re�idential�. The tract is served by the Efland � . ��. Rural Fire District. The district is Served by the Efland Rural Fire Department. Law enforcement is provided by the Orange County Sheriff's '� Department. �t will be patrolled on .a 24-hour basis. ' ' � ^ l � � . � � `� . � � � � � . ! � IMPACT: Development. of this subdivision would haVa minimal impact on the area if . developed in accordance with the Flood Damege. Prevant^° o n Ordinance and • • Sedimentation and Erosion Control Ordinance. the �- � � � � . • • � � . RECOMMENDATION(S): ' ` The Planning Board recommended approval of this mubdivioipnsn . February 18, 1985. � � . ' . . � � � � . ^ � � � . . � � � . ' � . ` ' � . � mommilmormmw ` \ CHEEKS o .*. 14.1cAAED 4- soksIrA J 9201 \\ A'MD1.1e nr: ILIeHAQPe. 4 .POJITA F' J20E4Am C) W: zoN144•: A-a (AGarcuvuRAL-2 srnzxr.I?AL) ; Q (LIP De516 4AT)0M:AG.Ri ati u at.-2E6weitinAI.. 1 46 I,■ 1 1.36 AC. I 0852 f . '� � / ` / \s 2 l0.01 SIC- , , • ...-^ \ .2502 /1 �i �' . �� _ yJ / j. Ili)1,,, •0 •t .r�t f~�:�� Amy ti` '�~► �Rrr�' ��c" s / t1�i■l w:>11 r ey i ^ � X11 ' a . ' 7464 \ 1 1 , • •' , 149.3 AC. �;%/% X46 I • i 1 • • 1 I. ji I • • yam_' __ I�i ; 1I LA u � : 3504 ! II : f• (24.::; (//4.72AC.) ! �' . sew ....-.--_-..-....-.. MAJOR SUBDIVISION CHECKLIST NAME OF SUBDIVISION Property of Richard C. & Bonita F. Roemmich OWNER OR DEVELOPER same ADDRESS 535 Alma Avenue, Hillsborough, N. C. 27278 . 732-4910 TOWNSHIP Cheeks TAX MAP 3 BLOCK LOT 1 NAME OF SURVEYOR OR ENGINEER Alois Callemyn Total number of lots 2 To be developed in 1 phase(s) , Total number of acres 10.17+ Typical dwelling units at present_ none or proposed sinQlp fam ily WATER SUPPLY: Public (Name) Commnui:ty Individual X SEWAGE TREATMENT: Public -Community Individual Septic tank_- }{ SCHOOL DISTRICT . ' Efland Rural (irant� rni�ni y FIRE DISTRICT Access onto State Road # 1341 Road Standard: Public X or Private Class A_ , B C Existing critical areas such as streams ( X), Flood prone areas ( ), Watershed { }, Historic Sites ( ) � Other ( ) Explain: stream along rear lot line Land uses in the general area- res..dential SKETCH PLAN RECEIVED (Date) 1_24-85 Approved ( X ) Recommended Changes PRELIMINARY PLAN RECEIVED (Date)_2-1-85 REVISED PRELIMINARY PLAN RECEIVED (Date) Preliminary Review by Health Department 11-19-84 & 11-21-84 David Hecht Erosion Control Officer 1-30-R5 Board of Education 2-12-85 Ira Trollinaer Department of Transportation w con i .ionz Other Land Records 2-12-$5 OWASA (if possible)-Mebane (if possible) Hillsborough (if possible) -Orange/Alamance (if. possible) Preliminary Action by the Planning Board_Recommended approval on 2-18-85 Preliminary Action by the County Commissioners FINAL PLAT RECEIVED. (Date) { } All lots were approved by the Health Department { ) Lots failing Health Departments approval are combined or listed properly on the plat { ' } Road Maintenance Agreement submitted (where applicable) , Approved ( ) Improvements have been provided for; completed; bond, letter of credit, cash. Date ( } Final OWASA- approval (:where applicable)' on*all plans & specifications, Date ( } Final DOT approval on plat ( } Final action by the Planning Board C 006 DRAFT PLANNING BOARD MINUTES FEBRUARY 18, 1985 • AGENDA ITEM 4c: Richard C. & Bonita F, Roemmich Preliminary Plan • Staff presentation was mde by Kirk. This purpose of this agenda item is to consider approval of the Preliminary Plat for the property of Richard and Bonita F. Roemmich. • The property in question is located in Cheeks Township on SR 1341 (Harmony Church Road) . The property is referenced as lot 1 • of Tax Map 3 and lot 12 of the Don Collins Subdivision. The tract is designated as Agricultural-Residential (A-R) on the Land Use Plan and is bordered by residential • • development. The property is also zoned • A-R. • There are two lots proposed out of a 10.17 acre tract. The lot sizes. are 5.2 acres and • . 5.0 acres, excluding rights-of-way. The • tract is served by the Efland Rural Fire. District/Fire department, and law enforce- . ment is provided by the Orange County Sheriff's Department. Development of the subdivision would. have • minimal impact on the area, and the Planning • staff recommends approval subject to a 15- • foot drainage easement being designated at • the rear of both lots along the stream • bordering the property lines. Shanklin and Walters indicated the staff • report stated the property was located in Cheeks Township. They pointed to the • location on a County map and emphasized that • the property was actually in Cedar Grove Township. • •• • Kirk indicated the property was shown on the •• tax maps as being located in Cheeks Township. He also pointed out the location on the County Road map. • • • MOTION: Walters moved approval with the condition that the 15-foot drainage easement be • Pi-)1,7) CT designation along the rear property lines of 1 E both lots. The motion was seconded by Shanklin. • VOTE: Unanimous. AGENDA ITEM 4d: Property of Warren S. Summey,Jr Preliminary Plan • Staff presentation was made by Kirk. The purpose of this agenda item is to consider approval of the Preliminary Plat for the property of Warren S. Summey, ATr. The property is located in Eno Township orMiller Road (SR 1554) and is known as lot numbers 32B and 32E of Tax Map 8. There are two lots proposed, one lot , being 1.7982 acres in size, while the other is 2.8331 acres. Both lots have State Road frontage. The property is zoned A-R and is designated • Agricultural-Residential on the Land Use Plan. The lots ares'situated in the Orange Rural Fire District, sefirved by the Orange Fire Department, and law enforcement is provided by the Orange County Sheriff's • Department. The Planning Staff feels the sudivision would have minimal impact and recommends approval. MOTION: S Grenberg moved for approval, and Laslow seconded the motion. • Wilson asked if this were a "minor" subdivision. • Kirk responded that a number of lots had • been previously • subdivided from the • property, placing this request in a "major" • subdivision classification. • VOTE: , Unanimous. AGENDA ITEM 4c: Charter Meadows Subdivision-Sections II and Pre limlnary Plat • 043 I ORANGE coluNry BOARD OF COmMISSIONERS Action Agenda ACTION AGENDA ITEM ABSTRACT Item No. /0 Meeting Date: MARCH 6, 1985 SUBJE(T: WHITE CROSS FIRE DISTRICT ELECTION DEPARTMENT: couNry. MANAGER PUBLIC HEARING: Yes &No ATTACHMENT1S) : INFORMATION CONTACT: MANAGER'S OFFICE X501 YES TELEPHONE NUMBER: • Hillsborough - 732-8181 Hillsborough - 732-9361 Chapel Hill - 967-9251 Mebane - 227-2031 Durham - 688-7331 PURPOSE: To adopt attached resolution requesting the Board of Elections • to conduct an election in the proposed White Cross Fire District for the purpose of determining those in favor and those against levying a tax in the district for fire protection therein. NEED: On February 4, 1985 the Board received a petition together with accompanying verification from at least 35% of the resident freeholders calling for the establishment of a fire district and the levying and collection of a tax for fire protection within the district. Adopting the attached resolution would make the request to hold the election official. The election date would be May 71 1985. RECOMMENDATION: Approve motion to: Adopt resolution to establish the White Cross Fire District and to request the Board of Elections to conduct an election in the White Cross Fire District to determine taxation for fire protection. Or 044 NORTH CAROLINA RESOLUTION • . ORANGE COUNTY WHEREAS pursuant to N.C. Gen. Stat. Section 69-25.1 a petition has been submitted to the Board of County Commissioners of Orange County for the establishment of the White. Cross Fire District and for the calling of an election in the said district for the purpose of • submitting to the qualified voters therein the uestion.of levying q y' g and collecting a special tax on all taxable property in said district, of not exceeding fifteen cents ($.15) on each one hundred dollars ($100.00) valuation of property for the purpose of providing fire protection in said. district; and WHEREAS as required by N.C. Gen. Stat. Section 69-25.1, the said petition for the White Cross Fire District has been signed by • thirty-five percent (35%) of the resident freeholders living in the said district; and WHEREAS the Board of County Commissioners has consulted with the Orange County Board of Elections with respect to a date for the elections aforementioned; 0 IT IS THEREFORE RESOLVED as follows: 1. The Orange County Board of Elections is respectfully directed to hold and conduct an election in the White Cross Fire District for the purpose of determining those in favor and those against levying a tax in said district for fire protection therein. • • 045 Said election shall be held pursuant to the relevant provisions of N.C. Gen. Stat. Section 69-25.1 et seq. an'd N.C. Gen. Stat. Section 163-1 et seq. 2. The date and time for the elections set out above shall be May 7, 1985, between the hours of 6:30 a.m. and 7:30 p.m. • 3. The Orange County Board of Elections shall cause a notice to be published in the Chapel Hill Newspaper on March 8, 1985, advertising the election as provided by law and advertising the fact that all unregistered voters in the White. Cross Fire District must register by April 8, 1985, in order to be eligible to vote in the. election. 4. The Orange County Attorney shall cause a copy of this resolution to be delivered to the Orange County Board of Elections by delivering same to its Executive Director. Upon motion dully made and seconded, the foregoing resolution was passed by the following vote: Ayes: • • Noes: • • I, Beverly Blythe, Clerk of the Orange County Board of County. Commissioners, DO HEREBY CERTIFY that the foregoing is a true copy of so much of the recorded proceedings of a meeting of the Orange . County Board of County Commissioners held on March 7, 1985, as it i -2- . . relates to the resolution hereinabove set forth. WITNESS my hand and the official seal of said Board this .• la day of Agexch , 1985. Lg....4._ .. . .. Beverly Bry e, Clerk of th - - Board of County Commissioners • • . • - . - . ...--- -,..- .... - —. ..., ... •— i I • I I . , • I I I . . , I I I• I • I 1. . I I -3- i ' •: .;:*''.•-• . - • NORTH CAROLINA CONTRACT AND AGREEMENT Orange COUNTY THIS CONTRACT AND AGREEMENT, made and entered into this the 20 day of November , 1985 , by and between the COUNTY OF • . •.....-..••.._................,--....... Orange , partyof.the first part, also referred to as . , County and the White Cross Volunteer Fire: De artment . . . , pertyof the second part, also referred to as Fire Department; . . . WITNES'SET Hs . - THAT WHEREAS, N.C.G.S. .69-25.5.provides that counties may provide for fire protection in a fire district by contracting with any incor- porated nonprofit volunteer or community fire department; and _ . 1.. -.. . . ".. . . .•-. WHEREAS, the new N.C.G.S. 15943 , which became effective . •July 1,1973, provides that the budget ordinance "may be ifi any form .. that the Board (of Commissioners of Oran e County) deems . .. most efficient in enabling it tomake the fiscal policy decisions em- - bodied therein, but it shall be so organized that the accounting syS- tem will show appropriations and revenues by line items within at lest . - . ...•.. the following funds • • a fund for each special district whose ;. . -- • - . 'nixes are collected by . . •" the county of Oran e ; and ... WHEREAS; the party of the second part is'a nonprofit corporation . . _: organized for fire protection Purpose ; and ..'•. , WHEREAS, it serves a special tax district created by a vote of the . , . . people; and . ._ _ .. . ... ... • .... , •.......... . ..... _. .,. • - 1 • -2- WHEREAS, it is desirous to make application to the United States of America, acting through the Farmers Home Administration, United States Department of Agriculture, hereinafter referred to as the Farm- . . ere Home Administration for a loan in the amount of $ 300,000.00 ; and WHEREAS, the County of , Orange levys and collects the taxes and is responsible for appropriating said funds for the use end benefit of the citizens in the fire protection district; and WHEREAS, the County desires to grant a long-term contract to en- able party of the second pert to make long-range plans; and WHEREAS, the County desires to standardize all its arrangements. with Fire Departments in the County; • NOW, THERSEORE, in consideration of the 'premises and the consider- ation of TEN DOLLARS to each the other in hand paid, the parties here- . _ • te contract and agree as follows: 1. The party of the first part contracts and agrees that it will cause to be assessed or levied a special tax of up to $ .15 per one hundred dollar valuation of all real and personal property in the White Cross Fire District unless otherwise limited. by law and/or a vote of the people; and will • collect said tax as a part of the ad valorem taxes of the County of Orange ; provided however', beginning with the fiscal year 1985 • the amount levied annually shall be based on the needs • ..3.. projected in the budget. estimate submitted by the Fire Department to the County and approved by the County Commissioners. 2. That a special or separate fund shall be maintained by the County.for funds-collected as a result of said special tax. 3. That current taxes, as they are collected by the county, shall be paid to Trustees of the White Cross Fire District, Orange County, by the day of each month or as follows; Quarterly • that delinquent taxes shall be remitted quarterly. 4. The party of the second part shall provide the necessary . equipment and personnel for furnishing adequate fire protection as . determined by the North Carolina Department of Insurance, Fire and • Rescue Service Division, for all property located within the White Cross Fire District : • - • , and it will furnish said • fire protection free of charge to all •persons and individuals located. in said District in an efficient and workmanlike manner. 5. That'-ell funds paid to the party of the second part b y the party of the first part shall be used exclusively to provide fire protection Within said White Cross'Fire District and to pay other legitimate fire protection expenses including.principal • and interest on the aforementioned loan made by the Farmers Home Admin- istration. 6. It is agreed that the party of the first part may inspect all books and accounts for the party of the second part at any time-that it .-hell desire: it is further agreed that the Fire Department will ••4• • • present to the County Commissioners an annual audit by a C.P.A. which audit shall be in conformity with existing audit policies of the Coun- ty. . 7. The party of .the second part agrees to comply with County bud- geting procedures and other procedures provided for by State Law and agrees to submit budget estimates to the Board o£•Commissioners an • the standard forms used by county departments; the party of the sec- and part also agrees to use standard line items for accounting de• vised or consented to by the County•Accountant from time to time. 6. This contract shall expire 20 years from the date of cluing of the •FmHA Loan. • • 9. The party of the second part further agrees to ,file with the • County Auditor a true copy of the Articles of Incorporation, existing'.'. L . Bylaws end any changes made thereto from time to time; further, the party of the second part agrees to adopt bylaws which meet all minimum _ • legal requirements and which bylaws, in addition thereto, have reason- able • w,- ., •••�:e•. .... ... .. ' . able provisions enabling citizens of the community to participate in . .. • the affairs of the 'corporation at at least an annual heating and vest,. . ing in a $careof Directors the authority to menage the affairs of the • corporation without a vote of the membership to the extent permitted by • •-_. r..•:.`. 7.77. t. N.C.G.S. 55A, the North Carolina Nonprofit Corporation Act. .. -- • • • • _5- IN TESTIMONY WHEREOF, the party of the first part has caused this instrument to be executed by the Chairman of the Board of County Commissioners end attested by the Clerk of the County Board of Commissioners, and the 'party of the second part has caused this instrument to be signed in its name by its president, attested by • ,. its Secretary, and its corporate seal hereto affixed, all by order of its Board of Directors duly given. Orange , COUNTY BOARD OP COMMISSIONERS • By: L (AL 1/ • (Chairman) ATTEST: 41‘. //).1":. /(Clerk) White Cross Volunteer Fire Department - (Name of Fire Department) By: dr (President) ATTEST: 111, .00 / •• Secretary) • fAC'knowledgments) • 1 ORANGE COUNTY BOARD OF COMMISSIONERS ' . . - ACTION AGENDA • ' ACTION AGENDA ITEM ABSTRACT ' ITEM NO.Fill . • . MEETING DATE March 6, 1985 . . • 04 7 • • • SUBJECT: Indirect Cost Plan Contract . '. . - . ' • . . 1 DEPARTMENT: Finance . ; . . PUBLIC HEARING: YES x NO ._......._._ ______ , • • . :..] •. . . ATTACHMENT(S) : Contracts . . . INFORMATION CONTACT: Wallace H. Harding , • • ____ ' • ... PHONE NUMBERS: HILLSBOROUGH - 732-8181 • : HILLSBOROUGH - 732-9361 • CHAPEL HILL - 967-9251 . • • . . MEBANE - 227-2031 . • _ . DURHAM - 688-7331 . . . • • • • . • . PURPOSE: To continue contracting with David M. Griffith & Assoc. for the preparation . . Of Orange County's indirect cdst plan. . . • . . • • . . . . . . • . • . • . • . . • . . • . _ . . • • - . . , . . . . . . . • . . . . . . . . ' " • . . • _ . . NEED: •. In order to receive reimbursement of County fund e expended to.administer federal programs, Orange County ie required by OMB circular A-87 to. have an - - • indirect cost plan prepared and annually updated. Reimbursements per our - • plan were in excess of.$150,000. This return'would not have been possible ' without the plan. •• . : . . _ . • • • • • • . • • . • - . • • . • • . . • .. - - • . , • . - -.. . . . • .. .• • • .. _ . . . • IMPACT: Payment of $8,000 that is appropriated in the current budget for this ' purpose. The Finance Department will be involved in the preparation . • • , of this plan, which will reduce the fee over three years to $3,000. • .. . . • • . . . . • • • . . • • - . . . • . . . . • RECOMMENDATION(S): Motion to approve entering a contract with David M. Griffith • . Associates for preparation of Orange County's indirect cost plan. • • • • FY 84 046 AGREEMENT TO PROVIDE PROFESSIONAL ACCOUNTING SERVICES TO Orange County, North Carolina THIS AGREEMENT , entered into this day of 19 and effective immediately by and between David M. Griffith and Associates, Ltd. (hereinafter called the "Consul- tant") and the County of Orange, State of North Carolina • (hereinafter called the "County"), WITNESSETH THAT: • WHEREAS, the County has programs which it operates with Federal funding, and WHEREAS, the County supports these programs with support services paid from the County appropriated funds, and WHEREAS, the Federal government and the State will pay a fair share of these costs if supported by an approved cost allocation plan, and WHEREAS, the Consultant is staffed with personnel knowledgeable and experienced in the requirements of developing and negotiating such governmental cost allocation plans, and 1 WHEREAS, the County desires to engage the Consultant to assist in developing a plan which conforms to Federal requirements and will be approved by their representatives, • NOW THEREFORE, the parties hereto mutually agree as follows: 1. Employment of ),Consultant. The County agrees to engage the Consultant and the Consultant hereby agrees to perform the following services. 2. Scope' of Services. The Consultant shall do, perform and carry out in a good and professional manner the following services : a. Development of a central services cost, allocation plan which identified the various costs incurred • by the County to support and administer Federal programs. This plan will contain a determination of the allowable costs of providing each supporting' service such as purchasing, legal counsel , disbursement processing, etc. • b. Negotiation of the completed cost allocation plan - with the representatives of the state or Federal government , whichever is applicable . c. • Astistance in preparing the initial, clafms for recovery of funds due the County. • • d oIt . Prepare indirect cost proposal for Social Services . and CETA. Additionally, prepare indirect cost rates for EPA and HUD if necessary. • 3. Time of Performance. The services to be performed hereunder by the Consultant shall be undertaken and completed in such sequence as to assure their expeditious completion and best carry out the purposes of the agreement. All services requried hereunder shall be completed by . The cost allocation plan will be available by fon your review and our negotiation with Federal and State • representatives. • 4. Compensation. The County agrees to pay the Consultant a sum not to exceed eight thousand dollars ($8 ,000) for all services required herein, which shall include reimbursement for • expense incurred. • Consultant agrees to complete the project and all services provided herein for said sum. 5. Method of Payment. The Consultant shall be entitled to payment: in accordance with the provisions of this paragraph. The Consultant agrees to undertake this engagement with the following advantages to the County. First, the Consultant will not require any compensation for services until a cost allocation plan has been prepared and is acceptable as a basis for filing claims. Second, Consultant's fees are to be paid from recoveries paid by Federal programs to the County as well as recoveries from Enter- prise Funds. Recoveries due solely from the plan will be shared equally by the County and the Consultant until Consultant's fees • are paid in full. Then all additional funds are paid to the County. Payment to Consultant will be made within fpur weeks of receipt by the County of funds realized from the plan. 6. Changes. T11'e County may, from time to time, require changes in the scope of the services of the Consultant to be performed hereunder. Such changes, which are mutually agreed upon by and between the County and the Consultant, shall be incorporated in written amendment to this agreement. • • 7. Services and Materials to be Furnished kx County. The County shall .locally furnish the Consultant with all available , necessary information, data, and material pertinent to the execution of this agreement. The County shall cooperate with the Consultant in carrying out the work herein and shall provide adequate staff for liaison with. the Consultant and other agencies • of County government. . 8. Termination of Agreement for Cause. If, through any cause, the Consultant shall fail to fulfill in timely and proper manner his obligations under this agreement, the County shall • thereupon have the right to terminate this agreement by giving written notice to the Corisuitant of such termination and Page 2 of 3 • • . . 5-0- specifying the effective date thereof, at least five (5) days • before the effective date of such termination. 9. Information and Reports. The Consultant shall, at such time and in such form as the County may require, furnish such periodic reports concerning the status of the project, such statements, certificates, approvals, and copies of. proposed and executed plans and claims and other information relative to the project as may be requested by the County. The Consultant shall furnish the County, upon request, with copies of all documents' and other matertals prepared or developed in relation with or as • part of the project. Copies of working papers prepared in conjunction with the cost allocation plan may be turned over to the County for safekeeping if requested. • 10. Consultant Liability If Audited. The Consultant will • - assume all financial and statistical information provided to the Consultant by County employees or representatives is accurate and complete. Any subsequent disallowance of funds paid to the County under the plan is the sole responsibility of the County. However , where a disallowance had an impact on the fee computation, the computation will be recalculated and any unearned portion of the fee will, be returned to the client. Additionally, the Consultant will provide asistance to the County should an audit be undertaken of County indirect costs. 11 . Notices. Any notices, bills, invoices, or reports required by this agreement shall be sufficient if sent by the parties in the United States mail, postage paid, to the address noted below: County of David M. Griffith & Associates 1100 Logger Court ,. Suite D-100 Raleigh , North Carolina 27609 IN WITNESS WHEREOF, the County and the Consultant have executed this agreement as of the date first written above. County, By: - (County Official) • ATTEST: David 0. iffi vt Az-ociates By: Mg I Davi. R. Mazy Vice Preside t • Page 3 of 3 ', - " - . ' • • • . ' . FY 84 . AGREEMENT TO P3OVIDE . PROFESSIONAL ACCOUNTING SERVICES TO • Orange County, North Carolina . . • . -;:. . • THIS AGREEMENT, entered into this day of ..................... .., 19 and effective immediately by and between David M. Griffith and Associates, Ltd. (hereinafter called the "Consul- . tent") and the County of Orange, State of North Carolina (hereinafter called the "County"), WITNESSETH THAT: • WHEREAS, the County has programs which it operates with . . Federal funding, and WHEREAS, the County supports these • programs with ' support services paid from the County appropriated funds, and • . WHEREAS the Federal government and the 'State will pay a fair share of these costs if supported by an approved cos allocation plan, and . . . WHEREAS, the Consultant is staffed with personnel , • knowledgeable and experienced in the requirements of developing . and negotiating such governmental cost allocation plans, and . , WHEREAS, the County desires to engage the Consultant to assist in developing a plan which conforms to Federal requirements and will be approved by their representatives NOW THEREFORE, the parties hereto mutually agree as i follows : 1. Emklument of Consultant. The County agrees to engage the Consultant and the Consultant hereby agrees to perform the following services. • 2. .S12.22: of Services. The Consultant shall do, perform and • carry out in a good and professional manner the following services : a. Development of a central services cost allocation ., plan which identified the various costs incurred by the County to support and administer Federal programs. This plan will contain a determination : of the allowable costs of providing each . -supporting service such as Purchasing, legal • ' counsel , disbursement processing, etc . 1 b. Negotiation of the completed cost allocation plan with the representatives of the state or Federal government, whichever is applicable. • c. AsSistance in preparing the initial claims for recovery of funds due the County. • , .. :.. • d. Prepare indirect cost proposal for Social Services and CETA. " Additionally, prepare indirect cost rates for EPA and HUD if necessary. 3. Time of Performance. The services to be performed ,hereunder by the Consultant shall be undertaken and completed in such sequence as to assure their expeditious completion and best carry out the purposes of the agreement. All services requried hereunder shall be completed by The cost allocation plan will be available hi - for your review and our negotiation with Federal and State representatives. • 4. Compensation. The County agrees to pay the Consultant a sum not to exceed eight thousand dollars ($8 ,000) for all services required herein, which shall include reimbursement for expense incurred. Consultant agrees to complete the project and all services provided herein for said sum. • • 5. Method of Payment. The Consultant shall be entitled to payment in accordance with the provisions of this paragraph. The Consultant agrees to undertake this engagement with the following advantages to the County. First, the Consultant will not require any compensation for services until a cost allocation plan has been prepared and is acceptable as a basis for filing claims. Second, Consultant's fees are to be paid from recoveries paid by Federal programs to the County as well as recoveries from Enter- prise Funds. Recoveries due solely from the plan will be shared equally by the County and the Consultant until Consultant's fees are paid in full. Then 'all additional funds, are paid to the County. Payment to Consultant will be made within four weeks of receipt by the County of funds realized from the plan. 6. Changes. The County may, from time to time, require changes in the scope of the services of the Consultant to be performed hereunder. Such changes , which are, mutually agreed upon by and between the County and the Consultant, shall be incorporated in written amendment to this agreement. 7. Services and Materials to be Furnished la county. The County shall locally furnish the Consultant with all available necessary information , data, and material pertinent to the execution of this agreement. The County shall cooperate with the • Consultant in carrying out the work herein and shall provide adequate staff for liaison with, the Consultant and other agencies of County government. 8. Termination of Agreement for Cause. . If, through any cause, the Consultant shall fail to fulfill in timely and proper manner his obligations under this agreement, the County shall thereupon have the right to terminate this agreement by giving written notice to the Consultant of such termination and Page 2 of 3 , ' ' , • - • • ' . • ,. . specifying the effective date thereof, at least five (5) days 4 before the effective date of such termination. . • . . 9. Information and Reports. The Consultant shall, at such time and in such form as the County'. may require, furnish such periodic reports concerning the status of the project, such .statements, certificates, approvals, and copies of proposed and executed plans and' claims and other information relative to the project as may be requested by the County. The Consultant shall furnish the County, upon request, with copies of, all documents' and other materials prepared or developed in relation with or as part of the project. Copies of working papers prepared in conjunction with the cost allocation plan may be turned over .to the County for safekeeping if requested. 10. Consultant Liability If Audited. The Consultant will • assume all financial and statistical information provided to the' Consultant by County employees or representatives is accurate and complete. Any subsequent disallowance of funds paid to the • County under the plan is the sole responsibility of the County. However , where a disallowance had an impact on the fee computation, the computation will be recalculated and any unearned portion of the fee will be returned to, the client. Additionally, the Consultant will provide asistance to the County should an audit be undertaken of County indirect costs. • . 11 . Notices. Any notices, bills, invoices , or reports required by this agreement shall be sufficient if sent by the parties in the United States mail, postage paid, to the address noted below: County of David M. Griffith & Associates 1100 Logger Court , Suite D-100 Raleigh, North Carolina 27609 IN WITNESS WHEREOF, the County and the Consultant 'have executed this agreement as of the date first written above. . , . (County Official) ATTEST: David M. k-, iffi el A—ociates • By: • I Davi. 'R. Mazp Vice Preside ,t • • I • Page 3 of 3 . . • . • . • MMIIMisummilo • - MAN= " . . • • BOARD OF COMMISSIONERS ACTION AGENDA ACTION AGENDA ITEM ABSTRACT ITEM NO...AVJA • March 6, 1985 • MEETING DATE* .051 SUBJECT: Revision of the Title III-B Aging Services Contract • 10EPA1ENT Aging PUBLIC HEARING: YES x NO • . • ATTACHMENT(S) : INFORMATION CONTACT: Jerry M. Pasmmore Homemaker-Home Health Aide ... PHONE NUMBERS: HILLSBOROUGH - 732-8181 Contract Revision- Attachment A * HILLSBOROUGH - 732-9361 CHAPEL HILL - 967-9251 •• • MEBANE 227-2031 • DURHAM - 688-7331 ' 4 . . PURPOSE: Need to, approve a revised Title III-B Aging. Services Contract for FY 1884- 85. The contract revision would increase the reimbursement rate for Hothenaker-Home Health.Aide service to • • $21.88 per two Hpur.visit for a maximum of 900 reimbursed visits from the Council of Governments. • • • • • • • • • • NEED: , With the approved change in contract revision, it would allow • Orange County to draw down the maximum amount of available federal ($16,742) and State ($984) funds based on the projected . . • number of home visits under Title III-B services. • • • . • • • • • • • • • • IMPACT: This would not require any additionar.county,fundS..,nor any cost • • ' to the older .client. • • • • • • • • • • • • RECOMMENDATION(S) : Mot,ion to approve revised Title III-B Aging Services Contract ...i the. :n16.1bursement rate for Homemaker-Home . . Health Aide service to $21.88 per two Hour visit for a maximum of 900 reimbursed visits from the Council of Governments. .• • • , • ATTACHMENT A •052 Homemaker - Home Health 1. ' Location of Service Provision. This service shall • be carried out for older persons in Orange County. • 2. Service Standards. The delivery of this service shall be 'in accordance with Standards as adopted by the N.C. Division of Aging.. • • 3. Compensation. The Contractor and COG expressly understand and agree that in no event will the total com- pensation and reimbursement paid hereunder by COG exceed the maximum of $16,742.00 • Federal funds, $984.00 • State funds for the specified service and shall constitute full and complete compensation for the COntractor's. service hereunder. Local match of $1,970.00 Cash and -0- In-kind resources shall be required under this contract for a total net budget of $19,696.00 4 . Reimbursement Rate Per Unit of Service. A unit cost reimbursement rate of Twenty-one Dollars and eighty-eight Cents ( $21 .88 ) is agreed upon for every unit of • Service delivered to eligible recipients. cos will reimburse Contractor go % of this rate with Federal and State funds. 5 . Scope of Service Units. It is agreed that Contractor. will work towards, delivering 900 of acceptable, units of service to eligible recipients by June 30, 1985. 6. Changes to Reimbursement Rate or Units of Service. Any changes shall be as set forth in Section 10 of this Contract. Changes shall be subject to review by COG Advisory Council on Aging, COG Board and Contractor Board. 7. Personnel. It is understood and agreed that Jerry Passmore shall represent the Contractor or Project Manager in the performance of this Agreement. Any change in such Project Manager shall be subject to agreement with COG for continuation of contract. • . . . , • . . • ORANGE COUNTY BOARD. OF COMMISSIONERS . ACTION AGENDA : ACTION AGENDA ITEM ABSTRACT ' ITEM NO. eks , I. . • MEETING DATE March 6. 1985 • • • • . . . SUBJECT: Orange Industries Budget Amendment .• - • . . . r . . . :, . -------- . , ' • ! DEPARTMENT: Finance . • PUBLIC HEARING: _ YES x_NO , . . . — . • - . , ATTACHMENT(S) : . INFORMATION CONTACT: Donna Clayton . Budget Amendment ..,' PHONE NUMBERS: HILLSBOROUGH - 732-8181 ' HILLSBOROUGH - 732-9361 . • • . • . . CHAPEL HILL - 967-9251 . • MEBANE - 227-2031 , . . • - • DURHAM - 68877331 • _ 4 • • • . • - . PURPOSE: To amend budget for the Orange Industries BUilding :Per Orange Board of , Commissioners and OPC Mental Health Board action February 4., 1985, and . . to recognize $30,000 appropriafed to OPC Mental Health by the State of '. . . . . North Carolina for this purpose. • . . • . . • • • . .. - . . . . . . . . . • • • . . . . . • • • . . . . . , . . • . . . . • • • . NEED: The Lowest bids received required additional appropriations of $19,320 - - ' . • each. by OPC-Mt and Orange County. The $30,000 appropriation from . : • . . • the State of N.C. to OPC-MR was not included in- the original budget: - • . . . • • . . . . . . . . . . • • • . • . - • • . . • . . . . . ' • • . . . . • . . . . . • _ . . • • • . . . •• . . .. ' . . . . • . . . . . • . . • . . . . . • . . . . . . . . . . • , . . . . ' • . . . • • IMPACT: Budget increases to $214,640 • ! . . . . , . . . • ' • . . . . . . • , : . . ! . . , ' . . . .. . . • • • • • , • . . RECOMMENDATION(S): Approve motion to: Amend budget for the Orange Industries Building per'Otange Board of Commissioners and.OPC Mental Health Board action • February 4, 1985, and to recognize $30,000 appropriated to OPC Mental Health by the State of North Carolina for this purpose. . . , . • , . . • ' • • ORANGE COUNTY PROPOSED PROJECT ORDINANCE AMENDMENT • The Orange Industries Project Ordinance of Orange County as adopted on June 28, 1984, and subsequently amended , is hereby amended as follows: Before . Budget After Amendment Amendment Amendment ORANGE INDUSTRIES FUND. Appropriation: Orange Industries-Building $85,880 $68,640 4 4154,520 Source: Local Grant--OPC Mental Health 10,000 49,320 59,320 Transfer from Capital Projects Fund 0 19,320 19,320 To budget for additional funds to be receiVed in the Orange Industries Project Fund. Approved this day of , 1985. • • • Err- 055 ORANGE COUNTY PROPOSED PROJECT ORDINANCE AMENDMENT The. Orange County Capital Projects Ordinance of Orange County as adopted on June 28, 1984, and subsequently amended, is hereby amended as follows: Before Budget After Amendment Amendment Amendment CAPITAL PROJECTS FUND Appropriation: • Transfer to Orange Industries Fund $ 0 $19,320 $19,320 Source: Undesignated Capital 26,600 19,320 7,280 To provide additional funds to the Orange Industries Fund Approved this day of , 1985. • MOW ORANGE. COUNTY • BOARD 'OF COMMISSIONERS ACTION AGENDA ACTION AGENDA ITEM ABSTRACT ITEM NO. • MEETING DATE March .6, 1985 0 t.)8 • . • • • • • SUBJECT: Warren S. Summey Sr. - Preliminary • • • ' DEPARTMENT: PLANNING PUBLIC HEARING: YES x NO ATTACHMENT(S) : Checklist INFORMATION CONTACT: Eddie Kirk • . • Tax Map . • • Plan. • • Draft 2/18/85 P/B Minutc. PHONE NUMBERS: HILLSBOROUGH - 732-8181 • • HILLSBOROUGH - 732-9361 • CHAPEL HILL - 967-9251 . - MEBANE . - 227-2031 _ . • DURHAM - 688-7331 • PURPOSE: To consider approval of the Preliminary Plan for Warren S. Summey , Sr. • To receive the February 18, 1985-Planning,tBoard recommendation Of.: approval. • . - • • . . • • NEED: The property in question is located in the Eno Township on Miller Road (SR 1554): It is known as Lots 32B and.32E, Tax Map 8. There are two lots proposed, one lot being 1 .7982 acres while the other lot is 2.8331 • acres. Both lots will have state road frontage. • • • The property is zoned A-R and is designated Agricultural Residential in the - Land Use Plan. • It is located in the Orange Rural Fire District which is • served by the OrangeFire Department; • • . • • . • • • • • • • • • • • • . • IMPACT: The addition of two lots in this are would have minimal impact. • . 1 • • • RECOMMENDATION(S): The Planning Board recommends approval. • • • • • • ' . • . . • mmormmilly • MAJOR SUBDIVISION CHECKLIST NAME OF SUBDIVISION' VIARRU1 SUM, (JR. & SR.) OWNER OR,DEVELOPER Sa~:M ADDRESS U) Rt. 4, BoxQX160, Hillsborougji TOWNSHIP ENO TAX MA?__& BLOCk LOT NAME OF SURVEYOR OR ENGINEER Robert A._TbnPG Total number of lots 2 To be developed in Z phase(s), Total number of acres_ Typical dwelling.units at present(1( Mobile H41IeMr proposed ,� Lan¢ laitb) C1)E f Mobile �Ome WATER SUPPLY: Public (Name) Commnuity Individual SEWAGE TREATMENT: Public -Community_Individual Septic tank X SC HOOT, DISTRICT Orange FIRE DISTRICfi {}ranP Rt�al Access onto State Road #_1554 Road Standard- Public_X or Private Class A r' B , C Existing critical areas such as streams { ) , Flood prone areas { }, Watershed Historic Sites ( } , Other ( } Explain: N/A Land uses in the general area Agricultural, wooded and residential SKETCH PLAN RECEIVED (Date) 1„/3/85 Approved { } Recommended Changes { X),.Show exis Lit<g structure; Survey all PRELIMINARY PLAN RECEIVED (Date) 2/24/85 REVISED PRELIMINARY PLAN RECEIVED (Date) i �;ngs Preliminary Review by Health Department 1/24/85 Erosion Control Offi6erpXR-11L91t85 Board of Education 2/11/85 Department of Transportation OWASA (if possible) .Other -Mebane (if.possible) -Hillsborough (if possible) -Orange/Alamance (if possible) Preliminary Action by the Planning Board Recommended approval 2/18/85 Preliminary Action by the County Commissioners FINAL PLAT RECEIVED. (Date) ( ) All lots were approved by the Health Department ' { ) Lots failing Health Departments approval are combined or listed properly on the plat { ) Road Maintenance Agreement submitted (where applicable) . Approved { ) Improvements have been provided for; completed; bond, letter of credit, cash. Date { ) Final OWASA approval (where applicable) on-all plans & specifications, Date { ) Final DOT approval on plat { } Final action by the Planning Board 1 /1483 . . * '----' ..... II I 7.07 AC. *A , . '•f... . i 1 . • - —— 1 .• . • •. • • 016 2.81 --- 4.78 AC. -..• — 1 / Z 3 ' --_-- I r i - 1 S5072 3 • • IN N 8Q4.00• i).1_1- 1 ,93 320 2.06 AC. 2.06 AC. 1 2.§4AC.- _ 8013 : \ I . 1 1 • 4.60 AC. 1°53 2.06 A.C. A 1. I 5 3716' . 1 I I• I 10.9 -AC. 1 I IT . .1 (Iv- 1 II tr3 • . . I 1 -iihy • . I 4(;) .5%3 450,,c. , . ii 2 1 _ ,--, . 1 /, . 8 // . . . .595a 4-.51 AC. I2768.4:AC // .,,,,sti,.•../if ' ' - 51.20 0 EU . . . 93.02 AC. ......_ __ ...______ . _ .. ...... . - • . ; • - ---1 .....— a 4,14Y il so . ...1 • I, - WARREN S. SUMMEY Sr. • ..., //I:fro.. •-der. I . " //,,P"" • . Applicant: Warren S. Summey Jr. t . //i' Zoning : A R •.....000.! LUP Designation: Agricultural Res, , , Scale: V' 400' 882,000 • • /4.42• f I / . . NI ( . ' I/11 .. . ______ __.. _ . .... . _ ._ . . . . ... • • • 0 0 01 0 0 . 0 0 . C11 • CO 0) ' . . • CO • • 01 - lil 9876 9886 • PLAT REFERENCES • FOR TAX PURPOSES ONLY i I JOE F: SERIN! -HARRY COLE:1t1 8 2 I 24-25 I c, R. LA WS ---- 'JOT 1., TO BE USED 'FOR CONVEYANCE _..".....____._ . _I' .._ 4:3• I/ II II t■ 11 ti $$ RF*9—II . PREPARES SY iNS ZON . 2 7-'0 ,I AMERICAN AIR SURVEYS, INC. gL z.., 907 PENN AVE. Ir. • • . • MOTION: 011 Walters moved approval with the condition that the 15-foot drainage easement be r4 0 CT designation along the rear property lines of 01\t11 I both lots. The motion was seconded by Shanklin. VOTE: Unanimous. AGENDA ITEM 4d: Property of Warren 8. Summey&Jr Preliminary Plan Staff presentation was made by Kirk. • The purpose of this agenda item is to • consider approval of the Preliminary Plat for the property of Warren S. Summey, Jr. The property is located in Eno -Township orOiller Road (SR 1554) and is known as lot • numbers 328 and 32E of Tax Map 8. There are two lots proposed, one lot being 1.7982 acres in size, while the other is 2.8331 acres. Both lots have State Road frontage. The property is zoned A-R and is designated Agricultural-Residential on the Land Use Plan. The lots areszituated in the Orange Rural Fire District, served by the Orange Fire Department, and law enforcement is provided by the Orange County Sheriff's Department. • • The Planning Staff feels the sudivision • would have minimal impact and recommends • approval.•MOTION: • Grenberg moved for approval, • and Laslow seconded the motion. Wilson asked if this were a "minor" • • subdivision. • Kirk responded that a number of lots had been previously subdivided from the • property, placing this request in a "major" • • subdivision classification. VOTE: • Unanimous. • AGENDA ITEM 4c: Charter Meadows Subdivision-Sections II and III • Preliminaxy Plat • • 4 • MEMMMUMMWMMIMMMO, • ^ ` ` ' ORANGE COUNTY • / BOARD OF COMMISSIONERS . ACTION AGENDA ACTION AGENDA ITEM ABSTRACT . y NO. ~��. ' ' . MEETING DATE March 6 •�g ` ! -1 / . . ' ^, +~ • SUBJECT: Charter Meadows - Sections Two and Three - Preliminary , • • ' . | [ ENT: Planning PU � i ____- ` NO .• . ` ~-�-�~ ' ! -ATTACHMENT(S) : INFORMATION| N CONAT'� Jane At'---'- |Checkltot ' . |- Vicinity Map i. Site Plan . 'Draft 2/18/85 P/8 Minutes . PHONE NUMBERS: HILLSBOROUGH - 732-8181 ' HILLSBOROUGH - ' • - 732-9361 i � CHAPEL HILL. - / � � 967-9251 � MEBANE - i � __' _~~�� ^_� DURHAM - 688-733|X . I ' . / PURPOSE: To consider approval of the Preliminary Plan for Charter MeadoWa / Sections Two and Three. ~ ' | . � � � To receive the February 18, 7985 Planning Board recommendation of approval. � . ! � ! ' 1 ' ' � � NEED: The property-in question is located on SR 1541 (Kiger' � > River Township. The property is referenced Lots "qod' in Little ! as It ie bordered by agricultural and residential dl and 1B of Tax Map 21. • ' designated as Rural Residential in th e Land d development. The tract is � � Use Plan. � . There are 33 lots proposed out of 34.566 acres. The lot sizes are 1 .0 oora� ' . 1.09 acre, 2.64 acres, 1 .08 acre, 1.03 acre, 1.11 acre 1 1O acre, `OB ' � � � � 1.01 acre, 2 © 1.04 acre, 2 � 1 .12 acre, 2 © 1.13 acce'' 3 1.02 " /^ o acre, � ' 15 8B ^g2 acre, oxlud1ng rights-of-way. Little River Township^ `' ~ acre and � however, the Subdivision Regulations ~tato "Lots e ownanzP ie not zoned; ! - disposal and water systems shall be *" least 40,000 by onsite sewage ! each lot must abut the street or road�with frontage' u square feet". Also, '�' a of at least 20 feet � The tract is served by the Little River Fire District. This district is ^ ' . served by the Little River Volunteer Fire Department. Law enforcement is � �..� � ^ � provided by the Orange County Sheriff's Department on a 24-hour basis. . IMPACT: ' DOT traffic count on Kiger Road (SR 1541) is 70 tripe per day `�1981data} 33 lots ` ' are proposed which would contribute 221.1 trips per day (6.7 trips per data). t Tu ' ` 15 I oto.on the west side of Kiger Road would contribute 1D^»^5 ^�i d«nz �~ The lots on the east side of Kiger Road would contribute 120.6 6 trips per day. • Development of this subdivision would otherwise have minimal ' . zmpaot on the area. RECOMMENDATION(S): The ''Planning Stmffrecommendod approval provided each proposed lot has a suitable site for individual septic systems.' The Health Dno� t t has indicated that there are suitable sites for each of those lots` ' r m�n east side .of SR 1541 . The applicant has submitted a diagram e «n the � ogrom dr�wp by the � , • • . . 013 • RECOMMENDATION (5): (CONT) Health Department indicating suitable sites for the total tract on the west side of SR 1541 . In plotting the proposed lots on this diagram, there appears to be seven (7) lots which may not have suitable sites for a septic system. They are lot numbers 2,4,5,8,10,12 and 15. The Planning Board recommended approval on 2/18/85 of those lots located • on the east side of the road which is the parcel identified as Lot 18; The applicant requested that the consideration of the lots on the west side of the road be deferred until Health Department approval of each proposed lot is obtained. • • • • • • . • • • • • • • • .......---__ ._. IN MAJOR SUBDIVISION CHECKLIST . NAME OF SUBDIVISION Charter Meadows - Sections Two and Three OWNER OR DEVELOPER " Paul Kempe and others ADDRESS P. 0. Box 546 borough, N.C. 27278 732-6151 TOWNSHIP Little River. TAX MAP 21 BLOCK - LOT 1 and 1B NAME OF SURVEYOR OR ENGINEER. Steve Yuhasz - ENT Land Surveys Total number of lots ' 33 To be developed in 1 Phase(s) , Total number of acres 34.566 Typical dwelling nits at phase e g present�H on Lot X1.32 or proposed Single family WATER SUPPLY: Public {Name)' Community Individual X SEWAGE TREATMENT; public .Community Individual Septic tank SCHOOL DISTRICT Orange County FIRE DISTRICT Little River X . Access onto State Road _## 1541 Road Standard: Public X Existing critical areas such as streams or Private Class A �_-, B , C { }, Flood prone areas { ), Watershed {j, Historic Sites Explain: None - ( }, Other ( } Land uses in the general area Agricultural, Residential SKETCH PLAN RECEIVED (Date) 1-28-05 Approved { X ) Recommended Changes ( } PRELIMINARY PLAN RECEIVED (Date) 2_1_85 REVISED PRELIMINARY PLAN RECEIVED (Date) Preliminary Review by Health Department - - avz ec ; -9-85 Ron Holdwa Y Erasion Control Officer 1-30-85 ap roved Board of Education 2-12-85 lra Trollinger Department of Transportation Other OWASA (if possible) Land Records 2-13-85 -Mebane (if possible) _-Hillsboroug4 (if possible) Orange/Alamance (if possible) Preliminary Action by the Planning Board Approval of lots 'on the east side of SR 1541 2-18-85 Preliminary Action by the County Commissioners FINAL PLAT RECEIVED (Date) ( } All lots were approved by the Health Department { } Lots failing Health Departments approval are combined or listed properly on the plat. ( } Road Maintenance Agreement submitted (where applicable) . Approved { } Improvements have been provided for; completed; bond, letter of credit, cash. Date { } Final OWASA approval (where applicable) on-all-plans & specifications, Date { } Final.DOT approval on plat { ) Final action by the Planning Board C • .._.... :+'.'H rr:_t.i,.vktu-l:v..s:...i..a...:_ ....3: :.:•' - .:.a:..:w.1;:.:; 4•.:••.tea...'_ .. .�:... wi ellARTER, itillEADows 6revo • . . APPZ•1 emsrr: PAIAL t1&MPA 4 onItt16. •ZoxiAI Nor APPLKA8t.5,• mama" 7aWiiyotP t.lu' Dr-5164JAnunl: 2ct; , 1Z4IDENnAL . . 7217 7 , • 28 -• \1 zi /// \�, IAC.ti/// I. // +2022 7 • ► � �o // -d . - _I 6-344 AC- /7 1 , . .400, 'II :.410,b. .. .. . i 4iii . ...--‘. -...._. ._ .-. 11 . ..- . ....,. IP* 41 .-. . ..... . /•. r / ► ! . •. 4') ./!! ..111101*. .6066 a/// . ,11104frp.- . .,� ' , /� 0 into .p■ • ...., Alt IC //. v �• r 38.359 AC. ///� 54.95. C. ih:q7440r!',-;41p.- -1. • ,'? './4,•• . AiMillOT7 -410f �,,� o 1.6 \\ " '' • F,O,./j \ ,'8269 �`► ~"�► 'a /,�, 2 A 5.55 AC.~• '$'� `\� .. ''/ 18.37 AC ,c ` • i ''''' • .i 3749 . /j 22721 / 9329 - 1jr % /�:/ ,`9 !' /: •f/�� 4 5 AC. t • MOTION: - Walters moved approval with the condition that the 15-foot drainage easement be 016 PD / . LT designation along the rear property lines of uRtkr both lots.. The motion was seconded by Shanklin. • • VOTE; • Unanimous. • • AGENDA ITEM 4d: Property of Warren S. Summey,Jr Exgliminary Plan Staff presentation was made by Kirk. The purpose of this agenda item is to consider approval of the Preliminary Plat for the property of Warren S. Summey, Jr. The property is located in Eno Township orOiller Road (SR 1554) and is known as lot numbers 32B and 32E of Tax Map 8. There are two lots proposed, one lot being 1.7982 acres in size, while the other is 2.8331 . acres. Both lots have State Road frontage. The property is zoned A-R and is designated Agricultural-Residential on the Land Use Plan. The lots are situated in. the Orange Rural Fire District, sefirved by the Orange Fire Department, and law enforcement is provided by the Orange County Sheriff's Department. • • The Planning Staff feels the sudivision would have minimal impact and recommends • approval. MOTION: Grenberg moved for approval, and Laslow • seconded the motion. 1 Wilson asked if this were a "minor" subdivision. • • Kirk responded that a . number of lots had been previously subdivided from the property, placing this request in a "major" subdivision classification. • VOTE: •. Unanimous, • AGENDA ITEM 4c: charter Meadows Subdivision-i$ections TT and • Preliminary Plat • • • • 017 Steve Yuhasz indicated he was the surveyor nr,A[75 nr fo this project and would abstain from ‘1 voting. The staff presentation was made by Kirk . The property in question is located on SR 1541 (Kiger Road) in Little River Township. The property is referenced as Lots 1 and 113 of Tax Map 21. It is bordered by • agricultural and residential development. The tract is designated as Rural Residential in the Land Use Plan. There are 35 lots proposed out of 34.566 acres. The lot sizes are 1.0 acre, 1.09 acre 2.64 acres, 1.06 acre, 1.03 acre, 1.11 acre, 1.10 acre, 1.08 acre, 1.01 acre, 2 @ 1.04 acre, 2 @ 1.12 acre, 2 @ 1.13 acre, 3 @ 1.02 acre and 15 @ .92 acre, excluding rights-of-way. Little River Township is not zoned; however, the Subdivision Regulations • state "Lots served by oysite sewage disposal and water systems shall be at least '40,000 square feet. " Also, each lot must abut the street or road with a frontage of at least 20 feet. A The tract is served by the Little River Fire District. This District is served by the Little River Volunteer Fire Department. Law enforcement is provided by the Orange County Sheriff's Department on a 24-hour basis. • Development of this subdivision would have minimal impact on the area. The Planning staff has received information • from the Health Department approving all lots on the east side of Kiger Road. A number of lots of the west side of Kiger Road have not received approval. The staff'- recommendation is thus to gran* preliminary • approval only to those lots on the east side F of Kiger Road. Greenberg asked if Kirk was referring to both Sections II and III, and only those shown on the east side of the road. • Kirk responded affirmatively, clarifying that there were actually two maps, one for Section II and one for Section III. • • • • • MMMIlmimmiw • Flop Greenberg asked what would happen if a lot as shown could not be served with a septic 018 tank. Kirk responded it would be combined with another lot that was approved for a septic tank. Kirk also indicated that a notation could be placed on the plat indicating the lot was unsuitable for building development. MOTION: Shanklin moved for preliminary approval of 146 16 through 33 on the east side of Kiger Road (Sections II and III) . Wilson seconded the motion. Greenberg inquired as to why staff had said there would be minimal impact when there are 33 lots proposed. Pilkey responded saying/chat Kiger Road was a narrow dirt road, not a major thoroughfare. Furthermore, the area was a farming community at low density. Kirk said the development would add a number of trips per day to Kiger Road. Staff used about 6.7 trips per dwelling as a rule of thumb. Wilson noted this would mean about 250 trips from the project. • >Greenberg asked what the cutoff was for /N4 440 4eetee impact." adstme,sc. Collins responded that had not been defined specifically. He said that 250 vehicle • trips per day would be minimal on SR 1538 (Red Mountain Road) , a road with a total capacity of 7,000-9,000 trips per day. He added that the School Board offered few, if • any, comments regarding adverse impact from any subdivision plat sent for its review. • Walters asked if sufficient right-of-way was • present to allow future widening. Kirk responded affirmatively, indicating a 60-food right-of-way existed.-- Wilson questioned lot 32, stating the County's policy of not approving flag lots. • nomplimmilmw 0 /\ FT 019 Collins responded that the site was in an unzoned township, and the Subdivision Regulations onktrequired 20 feet:rad front- age, VOTE: Yuhasz abstained from voting. Pilkey voted against the motion, and all other members voted affirmatively. The motion passed 8-1-1. • AGENDA ITEM 4f Peeler Creek Subdivision • Kirk, made the staff presentation. The property in question is located in Bingham Township off Ferguson Road (SR 1948) . It is known as lot 8, Tax Map 37B. There are 9 lots proposed out of approxi- mately 16.16 acres, Each lot is 1.5 acres • or larger. The property is zoned A-R and is designated Agricultural Residential and Rural Residen- tial in the Land Use Plan. The front portion of the property is in the University • Lake Watershed and a*. stormwater management report has been received for this portion of the subdivision which includes 4 lots. These lots are referenced as Lots #6,7,8 and • 9 on the plat. The aplicant is proposing a Class B private road to serve the nine lots. The addition of 9 lots to this areaould • add approximately 60 trips per day to Ferguson Road. There is no traffic count data available on Ferguson Road. However, the addition of this subdivision would have minimal impact on the road system. The Planning Staff recommends approval. MOTION: Laslow moved for approval of the preliminary plat, and Yuhasz seconded the motion.•Greenberg asked why the Erosion Control • Officer's recommendation regarding the detention pond was not included in staff's recommendation. Kirk stated that would appear on the final • erosion control plan. He added it could be • • • ` . ' ___^�-^~-~��'~^~-+~ � �� ^ ' ' � - � r , • , � ORANGE COUNTY � � • . ! 8�ARD�O� COMMISSIONERS | . ACTION AGENDA � ACTION AGENDA |TENAQ5TRACT ' • �� MEETING DATE March 6, 1985 .' ITEM NO. ��-T � � ' . ' � K�� . ^v�� .SUBJECT: Peeler Creek - Preliminary - '•• . � • DEPARTMENT: Planning IPUBLIC HEARING: YES X NO ' • � - � . y � . . + � ATTACHMENT(S� : • --- ' ` ' Checklist ' INFORMATION �0N ' � � � T Eddie Kirk • • Erosion� � � Control Letter & • • � • Plan � � � PHONE NUMBERS: HILLSBOROUGH - � - . Draft 2/18/85 P/8 Minutes. /�� »/»/ � H|LLSBOROUGH - 732-536 | __ . � � •� CHAPEL HILL - 987-925 � -- • � . MEBANE ' - 227-2031 . . DURHAM - 88U-73]1� � . ` '� PURPOSE: To consider approval of' the Preliminary� � Plan .for Peeler Creek Subdivision. ' . To receive the February 18, 1985 Planning Board ronommendationn of approval. � � • � ' � • � • . ' . .� • � • • . ' , • ! =� � � � ' ! . NEED: The property in question' is located �� 8 T � •• ' (SR 1948) It is known as Lot 8, T ^ Bingham Township off Ferguson Road ! � — of ~ , a« Map 378. There are 9 lots proposed ' � • out topprnximetely 16.16 acres. Each lot is 1.5 acres or larger. The ' �� . property is zoned A-R and is designated Agricultural Residential and Rural: � � xea1dential in the Land Use Plan. The front portion of the » ura � � � � in the University iokoNoterohed and a stormwater e proP�rty is � received for. this portion.of the subdivision r�m�nogomont report has been � , . lots are referenced as Lbt � #6 7 8 and 9 onhw^ c� includes 4 lots. These � � • . • ° ' , on t � plot. � � 'The� appI�cant �io proposing a Class 8 road t o serve the nine� lmts. . . ~ �� ,� � �. . s�r�s � � � � � � � . • • � � � � � . ' add opproximotel */MpACT: The addition of 9 lots to this area could ' •• ^ to Ferguson Road. There is no traffic count y 60 trips per day : However, the addition of this subdivision ounc uat� available on Ferguson Road. � road �yet�m, would have a minimol imp�ot on the . . . . • •• • • RECOMMENDATION(S): The Planning Boarg recommends approval with the condition that • . a small stormwater managment detention pond be shown on Lot #8. • / � � � . • . • . � ` � • � . . � • � . • MAJOR SUBDIVISION CHECKLIST I NAME OF SUBDIVISION PEELER CREEK OWNER OR DEVELOPER Buz Lloyd ADDRESS Post Office Drawer J, Carrboro, N.C. 27510 TOWNSHIP Bingham TAX MAP 37B . BLOCK LOT 8 I=reehoi d Surveyors (Sketch Plan Drawn by B. Lloyd) - NAME OF SURVEYOR OR•ENGINEER 1-a. Total number of lots -.To be developed in 1 phase(s) . Total number of acres 16.16 Typical dwelling units at present - None or-proposed 9 WATER SUPPLY: Public (Name) Commnnity Individual LJell SEWAGE TREATMENT: Public Community Individual Septic tank ygs SCHOOL DISTRICT County FIRE DISTRICT Non, ` Access onto State Road g 1940 Road Standard: Public - or Private Class A_ , B X , C :Existing critical areas such as streams (X )r Flood prone areas ( }, Watershed (•X.) , Historic Sites ( } , Other ( ) Explain: UNIVFM'ITY LAKE WATERSNEn Lard uses in the general area Undeveloped, Sore Residential Some gr i cul tural 0M, Aiitn Sal uaSe--0;gnat ian SKETCH PLAN RECEIVED (Date) 1/23/85 Approved { } Recommended Changes (X ) PRELIMINARY PLAN RECEIVED (Date) 2/4/ 5 REVISED PRELIMINARY PLAN RECEIVED (Date) Preliminary Review by Health Department 2/1/85 Erosion Control Officer Board of Education 2/11/85 Department of Transportation OWASA (if possible) Other -Mebane (if possible) .-Hillsborough (if possible) -Orange/Alamance (if possible) Preliminary Action by the Planning Board Recommended a roval 2/18/85' Preliminary Action by the County Commissioners FINAL PLAT RECEIVED (Date) ( ) .All lots were approved by the Health Department • { ) Lots failing Health Departments approval are combined or listed properly on the plat ( ) Road Maintenance.Agreement submitted (where applicable) . Approved ( ) Improvements have been provided for; completed; bond, letter of credit, cash. Date ( _ ) Final OWASA approval (where applicable) on all plans & specifications, Date ( ) Final DOT approval on plat { } Final action by the Planning Board ... ..._______ ,, . , . . . . ________ . Iii, ..._.____ „---„,„.....,,,,,,,,, • . .. . ..._____, ..,;_____ •04 I i , . • _.______,, I.,.......„...„...„,...... . . .• ... ________ ,.„____ I 1 . 0 2't-:. I 1- C) It j co to i. . I •I •I , a Q . 1 i � m - l C) • ., i.."-0 • L - a ,. a co 2 N 1 --___ • D`aG s o Q - P ! • • 4 > 4 a () , w o <c�cn -�-- �� J . .. —I . D : • ..... .. c • N u 4 U CL r •• 0 q u c Chi Q a ° . �C rim_, cn I N. . • .. ".Lt.2) 41 . . C) < N ■ :,\• 1 0'43 OFANGE COUNTY PLANNING DEPARTMENT RILLS130ROUGII NORT.H. CAROLINA 27278 • 00VI 4'64" • 4, 1 °en, coot'' MEMORANDUM ' TO: Orange County Planning Board Members Nflr; • FROM: Warren Faircloth, Erosion Control OfficegH' • SUBJECT: Stormwater Management Plan for Peeler Creek Subdivision. DATE: February 11, 1985 • The proposal for this subdivision hroolmi, the impoundment of the runoff from the Private Road (:Peeler Creek Road) in a small detention pond on lot #8 and releasing the runoff at a rate that will make the overall rate of runoff no greater than the rate of a ten-year storm prior to development of the 1 - property. The proposal meets the requirements of the Erosion Control Ordinance. Before final approval is given, details of the - detention pond must be provided based on a more detailed • survey of the site of the detention pond. cc: Phil Post & Associates • Charles W. Alden • • • D Fl Collins responded that the site was in an • unzoned township, and the Subdivision Regulations onktrequired 20 feet:pad front- 024 age, VOTE: Yuhasz abstained from voting. Pilkey voted against the motion, and all other members voted affirmatively. The motion passed 8-1-1. . AGENDA ITEM 4f Eggler Creek Subdivision. Preliminary Plan Kirk made the staff presentation. The property in question is located in Bingham Township off Ferguson Road (SR 1948) . It is known as lot 8, Tax Map 37B. There are 9 lots proposed out of approxi- mately 16.16 acres. Each lot is 1.5 acres or larger. • The property is zoned A-R and is designated • Agricultural Residential and Rural Residen- tial in the Land Use Plan. The front • portion of the property is in the University Lake Watershed and a stormwater management • report has been received for this portion of • the subdivision which includes 4 lots. These lots are referenced as Lots #6,7,8 and 9 on the plat. • The aplicant is proposing a Class B private road to serve the nine lots. ' The addition of 9 lots to this areaould • add approximately 60 trips per day to Ferguson Road. There is no traffic count • data available on Ferguson Road. However, the addition of this subdivision would have • minimal impact on the road system. • • The Planning Staff recommends approval. MOTION: Laslow moved for approval of the preliminary plat, and Yuhasz seconded the motion. • Greenberg asked why the Erosion Control Officer's recommendation regarding • the detention pond was not included in staff's . recommendation. • Kirk stated that would appear on the final • erosion control plan. He added it could be . • • . . 025 n E:T included as a condition or left off, since the applicant would have to provide the information in either case. Greenberg asked why the preliminary plat was not prepared by a surveyor. Kirk indicated the Subdivision Ordinance does not specify a surveyor, and that this plat was prepared by the real estate agent. Walker asked if the existing dirt road would be removed with the construction of the proposed road. pc.1,11e.d cifinevgb4c 4>Shanklin asked about the mobile home which • straddles lot 8 and the adjoining property. Buzz Lloyd, the real estate agent, indicated that when the boundary was surveyed, the mobile home was discovered to be crossing the property line. He added the owner had signed a document agreeing to move that • trail7) and $5,000 had been escrowed to remov the trailer in the event this was not done. Shanklin asked about adding a condition requiring the removal of the mobile home. • • Kiger indicated that was not the Planning • Board's concern but remedied in court. He stated if the applicant cannot generate a clear title, it is to his own detriment. The subdivision approval process has • nothing to do with such.a problem. - Wilson inquired about the impact of traffic generation. • Collins said the proposed street was considered a "minor" street in that less than 75 trips per day were anticipated. Kirk added that the closest road for which a traffic count was available was Old Greens- boro Highway, and it had between 300 and 600 trips per day at present. • • • Gordon asked if Laslow and Yuhasz would agree to amend the motion to add a condition • • that details of the sediment pond on lot 8 • • be provided before final approval is given. • • • • DRAFT 026 • Both Yuhasz and Laslow agreed. • VOTE: The motion was approved 7 - 3 with Green- berg, Pilkey and Shanklin voting no. • • • • • . . • • . . . • • • • • • • • • • • • • • • • • • • • • •• STORMWATER MANAGEMEMT REPORT FOR SITE OF 11 PEELER CREEK SUBDIVISION FERGUSON ROAD / SR 1948 BINGHAM TOWNSHIP ORANGE COUNTY, N.C. JANUARY 1985 JOB NO. 28502 11 PREPARED FOR: CHARLES W. ALDEN 730 WILLIAMS CIRCLE CHAPEL HILL, N.C. (0%-.. Astxrcto....-.7 ... PREPARED BY: PHILIP POST AND ASSOCIATES, INC. • ENGINEERS/PLANNERS/SURVEYORS 11 CHAPEL HILL, N.C. ' I . - 1 ' It I IISTORMWATER MANAGEMEMT REPORT FOR SITE OF . I PEELER CREEK SUBDIVISION i IFERGUSON ROAD / SR 1948 BINGHAM TOWNSHIP • I ORANGE COUNTY, N .C . I . , . ' i 1 i • . . IJANUARY 1985 JOB NO. 28502 ' 01 I • PREPARED FOR : . • , CHARLES W. ALDEN I . . 730 WILLIAMS CIRCLE CHAPEL HILL , N .C . : HI. I I43 cii -1 .•....1,.; -.t . , .4t.• _ , . :. . •::-• 7" 1;::',.5 t ..; ..,,- . II. ' %. /4,-41-5".-1'..-.. • . • . . ..... ,...- I .. ..-. ..• -• I I . PREPARED BY : IPHILIP POST AND ASSOCIATES, INC . ENGINEERS/PLANNERS/SURVEYORS i . • 1- CHAPEL HILL., N.C. 0 .1 . . PHILIP POST & ASSOCIATES, INC. Jos Peeue v. cw- SHEET NO. I OF 4 Engineers/Planners/Surveyors I 100 Eastowne Drive Suite 208. 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J ` C•`�%/aDyt •:� � � �` U �r�� '64 665 66 9 Mi. ro U.S. is b 5 t 6 �� • tNT[RIOR�OfO IGti.ftiRMCA WAlNtNO70K•O.C.�tfff 66 '69W�E 79.0 I MILE ROAD CLASSIFICATION moo s000 7000 FeEr Secondary highway,all weather, Light-duty road,alt weather, hard surface improved surface_ 1 KILOMETER Unimproved road,fair or dry EET weather L Q State Route N.O. QUADRANGLE LOCATION WHITE.CROSS :URACY STANDARDS : N. C. ZHINGTON,O.C.20242 N3552.5—W7907.5l7,5 TLS IS AVAILABLE W REQUEST 2868 AMS 5155 I NW—SERIES V842 dpP�#-4 t? 0 ORANGE COUNTY 027 BOARD OF COMMISSIONERS Action Agenda ACTION AGENDA ITEM ABSTRACT Item No. E5 Meeting Date: MARCH 6, 1985 , SUBJECT: PHOSPHATE DETERGENT LEGISLATION DEPARTMENT: COUNTY COMMISSIONERS PUBLIC HEARING: Yes X, No ATTACHMENT(S) : INFORMATION CONTACT: Commissioner Shirl Marshall X 505 YES TELEPHONE NUMBER: • Hillsborough - 732-8181 Hillsborough - 732-9361 Chapel Hill - 967-9251 Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 • PURPOSE: TO consider re-stating the Board's previous support for state- wide restriction on the sale of phosphate laundry detergents. NEED: As part of a local and State strategy to clean-up the Falls and Jordan Reservoirs the Board in 1984 joined with other Region J local governments in calling for legislation that would ban phosphate based laundry detergents. It is believed that 10 to 15 percent of the algae growth in the two reservoirs stems from this nutrient source. While the legislation was narrowly defeated in the 1984 General Assembly chances of passage are better in the upcoming session. At its January 23, 1985 meeting the Triangle J Council of Governments approved a resolution calling again for a statewide ban. It requested that each member government consider adopting a similar resolution and forward such to the Governor, Secretary of NRCD and legislative delegation members. IMPACT: Last year the North Carolina Department of Natural Resources and Community Development determined that highly effective sub- stitutes for phosphate detergents are available which do not increase consumer laundering costs. RECOMMENDATION: Motion to: approve attached resolution supporting Statewide legislation to restrict the sale of phosphate containing laundry detergents. • A RESOLUTION SUPPORTING STATEWIDE LEGISLATION TO RESTRICT THE SALE OF PHOSPHATE-CONTAINING LAUNDRY DETERGENTS WHDe , many rivers, lakes, and estuaries of North Carolina are increas- ingly threatened by nuisance algae growths stimulated by excessive nutrients; and, WHEREAS, the State of North Carolina, in cooperation with local govern- ments, initiated an aggressive and comprehensive program for protecting the waters of Falls and Jordan Reservoirs in 1984; and, WHEREAS, important elements of that strategy have already been achieved, including a two million dollar a year State funded cost-share program for agricultural conservation practices; numerous local ordinances and zoning changes to control the type, location, and density of new development; plus special safeguards against hazardous spills and leaks in water supply water- sheds; and, WHEREAS, these accomplishments indicate a broad based and serious commit- ment to protect our water that can be further supplemented by' a "Clean Detergent Act;" and, WHEREAS, earlier estimates of additional costs to North Carolina consumers were shown to be based on obsolete, biased, or unsubstantiated data; and, WHEREAS, a Clean Detergent Act has the widespread support of city and county officials and environmental leaders across North Carolina; was passed overwhelmingly by the 1984 Session of the North Carolina House of Representa- tives; and is currently being recommended by two separtate Study Committees of the Legislative Research Commission; NON, THEREFORE, BE IT RESOLVED that the Orange County Board of Commissioners re-affirms its position of May 15, 1984, and urges the North Carolina General Assembly to enact statewide legislation restricting the sale of phosphate-containing laundry detergents. Adopted this 6th day of March, 1985. ATTEST: Clerk to he Board .0/;44 Don Willhoit • ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda 02S ACTION AGENDA ITN ABSTRACT Item No. Meeting Date: MARCH 6, 1985 SUBJECT: OLD COURTHOUSE RENOVATION DEPARTMENT: COUNTY MANAGER PUBLIC HEARING: Yes _Z-No ATTACHMENT(S) : INFORMATION CONTACT: MANAGER'S OFFICE X501 NO TELEPHONE NUMBER: Hillsborough - 732-8181 Hillsborough - 732-9361 Chapel Hill - 967-9251 Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-733,1. PURPOSE: To consider bid results and decide whether to award contracts. NEED: Low bidders were as follows: 1. Geneal Contractor - Durham Construction Co. at:$247,700 Base amount $237,500, plus Alternate G.1. $3,100 (chiller pit) Alternate G.2. $1,900 (new drainage lines) Alternate 0.6. $5,200 (carpet in courtroom) 2. HVAC - Comfort Engineers at: $ 80,629 Base amount $81,304, less Deduct <675> 3. Plumbing - Industrial Maintenance and Supply, Inc. at: $ 13,000 4. Eiectrical - Adams and Tilly Electric Co. at: $ 34,240 Total Bids $375,569 Amount budgeted is $317,625 based on the architect's original estimate of project cost. Bids exceed original estimate in the two areas. Under the general bid the additional cost elements are for new roof and interior stairway to meet fire code. Detailed examination revealed that the existing galvanized roof needed to be replaced because of rust condition at North and South ends of mar 0 d 6 the building. A stainless steel material was specified as a more permanent material than galvanized and for the reason that stainless is maintenance free--eliminating the need for periodic painting that has had to be performed in the past. The interior stairway (from upstairs courtroom to basement) meets fire code which requires a second exterior exit for the courtroom and to make the basement area more usable (presently the basement cannot be accessed from the interior of the building). Also by exiting through the basement the County fulfills its commitment to Hillsborough not to alter the exterior of the building for additional exits or other purposes. The HVAC bid exceeded estimate because of the type system that was specified. Presently, the building is heated by hot water generated from the jail and piped to the building. It was first thought a unit fan coil system should be substituted. This however would have required additional exposed piping. Specifi- cation calls for a water-to-air heat pump system. It is more effective and efficient, though, more expensive (by $10,000 to $15,000) to instAll. IMPACT: Excess bid amounts plus cost of architectural/engineering services ($4,000) cause the project to be $61,944 in excess of budget. Alternatives are to: 1. Reject all bids and alter specifications prior to rebid; or 2. Accept bids and fund the project construction over two budget years as permitted by General Statute 153A-13. RECOMMENDATION: Manager recommends motion to approve alternative 2, that is, to accept bids and fund the project construction over two budget years. This is based on (1) the importance of the building, (2) the disadvantages associated with each alternative for modifying the specifications, and (3) the additional delay that re-specification and re-bid would entail. Additional court space is long overdue. The scarcity of courtrooms will heighten with the probable need to relocate court activity from the Chapel Hill Post Office/Courtroom with the start of the Rosemary Square Project. 1111111■ • 0 ORANGE couNrr d BOARD OF COMMISSIONERS Action Agenda ACTION AGENDA ITEM ABSTRACT It No. gri Meeting Date: MARCH 6, 1985 SUBJECT: ANIMAL SHELTER BIDS DEPARTMENT: COUNTY MANAGER PUBLIC HEARING: Yes X No • ATTACHMENT CS) : INFORMATION CONTACT: MANAGER'S OFFICE x501 TELEPHONE NUMBER: YES Hillsborough - 732-8181 Hillsborough - 732-9361 Chapel Hill - 967-9251 Mebane - 227-2031 Durham -,688-7331 PURPOSE: For the Board to consider bid results for project to expand the Orange County Animal Shelter. NEED: Bids received were as follows: D. W. Ward Construction CO., Durham - $72,623.00 Delta Construction Co., Inc., Durham - 82,462.00 Durham Construction Co., Inc., Durham - 82,700.00 Security Builders, Chapel Hill - 85,700.00 George Workman Construction Co. - 98,663.00 IMPACT: Two problems exist. The first is a budgetary problem as the low • bid exceeds budget by $16,323 which will require a reduction in specifications. The second is a bidding problem. North Carolina general statutes require that separate bids be solicited for each branch of work (HVAC, general, plumbing, electrical) when the expenditure is to exceed $50,000.00 Prior to solicitation of bids, it was estimated by the architect that the cost of construction - would be less than $50,000. Consequently, bids were solicited from general contractors only for all aspects of work. In that the low bid came. in at $72,623.00. The project must be re-bid with separate bids solicited for each branch of work. S ROXIMMENDATION: Motion to reject all bids submitted for the Orange County Animal Shelter Expansion and authorize staff to reduce specification and rebid the project. 1 Od3 DAIL DIXON&ASSOCIATES.Architects BID SUMMARY ORANGE COUNTY ANIMAL SHELTER EXPANSION ANIMAL SHELTER DRIVE CHAPEL HILL, NORTH CAROLINA Durham Construction Co., Inc. Base Bid $ R2,-7647 ,00 Geroge Workman Construction Co. Base Bid $ D. W. Ward Construction Co. Base Bid $ 22 6.X3• Delta Construction Co., Inc. Base Bid $ security Builders ' 74> • • Suite 220 Carr Mill.Carrboro,NC 27510,919/968.8332 Members of the American Institute of Architects • • ORANGE COUNTY HOARD OF CORMISSIONERS ACTION AGENDA • ACTION AGENDA ITEM ABSTRACT ITEM NO. Eg MEETING DATE March 6, 1985 SUBJECT: Resolution Establishing Just Compensation for Acquisition DEPARTMENT: H PUBLIC HEARING:ousing/Comunity Development YES NO ATTACHMENT(S) : INFORMATION CONTACT: Wilbert McAdoo Resolution — PHONE NHFBERS: HILLSBOROUGH - 732-8181 Recommended Value HILLSBOROUGH - 732-9361 CHAPEL HILL - 967-9251 • MEBANE - 227-2031 DURHAM - 688-7331 . , PURPOSE: To consider establishing just compensation for the acquisition of one dilapidated dwelling in the Northern Fairview Community Development Area. • NEED: The subject dwelling is infeasible for housing rehabilitation. The appraised value of the unit is lower than the estimated cost of rehabilitation. Under federal regulations, the County must acquire the unit and assist the family in relocating into a standard dwelling. The unit was appraised by Fred Ruffin. Review appraisal was conducted by Kathleen Buck. The County will not acquire the land. This property was scheduled for assistance in 1983, hw4merthe. • _ homeowner and Housing and Community Development Staff could not agree on the most appropriate means of relocation. • IMPACT: Certification of just compensation ill facilitate the timely. ' implementation of the relocation process. • RECOMMENDATION(S): Approve motion to v.I. establih just compensation of $9,450.00 for the • acguisitidn'of a dilapidated dwelling which is infeasible for houSing rehabilitation located on Harper Street in the Northern Fairview Community Development area. . . . . • 035 Square. Feet of Area First Appraisal Second Appraisal Location to be Acquired Mr. Ruffin Recommended Value Ms. Buck Harper Street 1,432 (Dwelling) $9,666.00 $9,450.00 The two appraisers met with Housing and Community Development Staff. It was concluded $9,450.00 is the fair market value. a RESOLUTION OF THE ORANGE COUNTY BOARD OF COMMISSIONERS ESTABLISHING JUST • • COMPENSATION FOR CERTAIN PROPERTIES PROPOSED FOR ACQUISITION EN THE ORANGE COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM, HUD PROJECT NO. B-80-DS- , 37-0023 IT IS HEREBY RESOLVED: THAT, The Orange County Board of Commissioners has obtained apprai:;als and a review appraisal for each parcel proposed to be acquired in the Oranqe County Community Development Program as required by the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 and HUD's implementing at 24 CFR 42.101-127. THAT, Just Compensation is hereby established for each of the parcels as follows: "See 7A. tachment" • • • • I hereby Certify that the above resolution is a true and correct copy,of the resolution adopted at a meeting of the Orange County Board of Commissioners on the day of , 19 • • • • • • • • • • • 03E MEMORANDUM OF UNDERSTANDING RENTAL REHABILITATION PROGRAM This Memorandum of Understanding (hereinafter referred to as the "Agreement") is between the Tci of (ampaa11) (CantcroXhereinafter referred to as the "City"), the Orange County Housing and Community Development Department Housing Authority (hereinafiter referred to as the "PHA") and the North Carolina Housing Finance Agency (hereinafter referred to as "NCHFA"). This Agreement sets forth the obligations of the parties in conducting the Rental Rehabilitation Program (hereinafter. referred to as the "Program") having the primary goals described in the Notice entitled "Rental Rehabilitation Program; interim rule" published in Volume 49 No. 78 of the "Federal Register" at pages 16936 - 16957 April 20, 1984 (hereinafter referred to as the "Notice"). WHEREAS, the NCHFA is currently administering the Rental Rehabilitation Program for small cities in North Carolina; and WHEREAS, the United States Department of Housing and Urban Developfitent (HUD) on September 4, 1984 submitted to the NCHFA notification of approval of the Program Description and the award of $1,429,500 in Rental Rehabilitation Program grant funds and an accompanying 286 Section 8 Housing Assistance • . Certificates or Vouchers; and WHEREAS, the City submitted an application to the NCHFA requesting determination of eligibility to participate in the Program; and • WHEREAS, the local needs analysis or existing Housing Assistance Plan of the City supports the increased allocation of 15 units for the Section 8 Existing Housing Assistance Payments Program as evidenced in Exhibit A, which is hereto attached; and WHEREAS, the NCHFA has awarded to the City a Fiscal Year 1984 Rental Rehabilitation Program Fund Reservation in the amount of $75,000 and, upon availability, the use of 10 Section 8 Existing Housing Assistance Certificates and 5 Housing Vouchers; and WHEREAS, the PHA administers the. Section 8 Housing Assistance Payments Program for the City; and WHEREAS, the City has the administrative and legal capacity to locally . administer the Program. NOW, THEREFORE, all parties hereby agree as follows: 1. Compliance with Federal Register Notice. The parties hereto agree to carry out the Rental Rehabilitation Program in a. manner which conforms with the provisions of the Notice and all other applicable Federal: and State laws. • 2. Commitment of Public Funds. The City agrees that it will comnd t adequate local public funds for the local administration, of the 3 3 S Program. The City represents that it currently has the amount of local public funds unconditionally available for such commitment. 3. Performance. The City agrees to carry out its Rental Rehabilitation Program in accordance with the schedule in its Program Design as submitted to and approved by the NCHFA. 4. Tenant Assistance and Displacement. The City agrees to implement and operate their Program in accordance with their Tenant Assistance and Displacement Policy as submitted and approved by the NCHFA. 5. Affirmative Marketing. The City agrees to implement and operate their Program in accordance with their Affirmative Marketing Plan as submitted and approved by the NCHFA. 6. Agreements with Investor/Owner. The City agrees to enter into an agreement with each investor/owner receiving Program assistance which provides for recapture of the Program assistance should the investor/owner convert the assisted project to condominiums, discriminate against prospective tenants on the basis of their receipt of or eligibility for public rental assistance programs or discriminate against prospective or existing tenants on the basis of their having (or propose to have) a minor child or children living with them unless the assisted project is an elderly project. This Agreement will be liened against the assisted project. 7. Eligible Projects. The City may include a project in the Program if it meets all of the requirements of the Notice and any additional project eleigibility requirements as outlined in the City's Program Design. 8. Provision of Information. The City agrees to provide the NCHFA with any data, information or assistance that the NCHFA deems necessary to allow the NCHFA to monitor and evaluate the Program including, but not limited to, information regarding rehabilitation financing and any relocation of tenants occupying the building prior to rehabilitation and the specific relocation measures used in each case. 9. Notice to PHA. The City agrees to give the PHA days of notice of the actual need for issuance of section 8 Certificates or . Housing Touchers -for the City's Program or the maximum feasible notice possible. This notice will state the number of Section 8 Certificates and/or Housing Vouchers needed and the Bedroom sizes. 10. Administration of Section 8 Assistance. The PHA agrees to administer the Section 8 Existing Housing Certificate Program and Housing Voucher Program funding provided by HUD for the City's Program in accordance with: • 040 • a. Section 8 and other applicable laws; b. The regulations in 24 CFR Part 882; c-. The Notice of Funding Availability for Section 8 Mousing Vouchers and Certificates dated July 12, 1984; and d. Other HUD regulations and requirements including the Annual Contributions Contract (ACC) between HUD and the PHA, and the Administrative Plan and Equal Opportunity Housing Plan approved by HUD. 11. Tenant Certification. The PHA agrees, upon notice by the City of the projects approved for Rental Rehabilitation Program assistance, to determine the eligibility for Section 8 Assistance of the families residing in the projects to be rehabilitated. The PHA further agrees to furnish to the investor/owner of rehabilitated, vacant projects eligible Section 8 tenants for the initial occupancy of any vacant rehabilitated unit(s). 12. Technical Assistance. The North Carolina Housing Finance Agency agrees to provide to the City technical assistance to assist in designing and implementing an effective Program to the extent that the Agency determines feasible within statutory and budgetory limitations. City of ' Mayor Date —. Date Housing Authority Name Date Title NORTH CAROLINA.HOUSING FINANCE AGENCY • • Name Date. • Title • AUKiti LAKULf'M ORANGE COUNTY 041 AGREEMENT • This agreement is entered into the day of , 1985 by and between the Town of Carrboro, ("The Town") and Orange County ("The County"). WHEREAS, The Town wishes to participate in the Rental Rehabilitation Program made aVailable through the N.C. Housing Finance Agency; and WHEREAS; The County, through its Housing and Community Development Department wishes to assist the Town by administering the Section 8 certificate/voucher assistance program and administering housing rehabilitation activities; NOW, THEREFORE, in consideration of the romises and the mutual p promises set forth below, the parties agree as follows: 1. The Town shall act as the applicant for Rental Rehabilitation assistance through the North Carolina Housing Finance Agency and shall comply with all responsibilities and duties of an applicant. Among other such duties and responsibilities, the Town shall : a. Adopt a "Tenant Displacement and Assistance Policy" and an "Affirmative Marketing Policy and Implementation Procedure"; b. Identify rental units targeted for assistance, contact the property owner to determine interest in participating in the program, and interview tenants to determine the tenants' income as required by the program; c. Request and receive applications for rental rehabilitation assistance, in- cluding commitments for private financing; d. Approve or disapprove applications; • e. Present a list of the identified and approved rental rehab units to the County; f. Administer the cash and management system; and g. Administer the deferred payment loans and maintain associated records and files. • 2. The County shall administer all aspects of the Section 8 housing assistance program. 3. The County shall also administer all housing rehabilitation activities on rental units selected by the Town. Among other duties and responsibilities, the County shall : a. Verify eligible rehabilitation costs and prepare an itemized list of rehab activities and their associated cost; b. Prepare specifications and bid documents necessary to solicit bids on the work by qualified contractors; c'. Solicit and receive bids, prepare bid tabulation sheets, and recommend bid awards; • AGREEMENT Page 2 (con't) 042 d. Hold pre-construction conferences; e. Monitor rehabilitation activities and perform final rehabilitation inspections; and f. Certify to the Town the approval of completed rehabilitation acti- vities in accordance with applicable laws and standards. 4. This agreement shall continue in effect from fiscal year to fiscal year so long as the Town continues to participate in the Rental Rehabilitation program. It may be cancelled by either party upon three months written notice to the other party. This agreement is entered into the day and year first above written. TOWN OF CARRBORO ORANGE COUNTY Robert W. Morgan Town Manager • • • ATTEST ATTEST •. • • • • . . . - • ... . . .. `. • ORANGE COUNTY 07 BOARD OF COMMISSIONERS ACTION AGENDA • ' ACTION AGENDA ITEM ABSTRACT ITEM NO.E4t , • MEETING DATE March 61,19R5 . ; SUBJECT: Rental Rehabilitation Agreements . . _. . . . - 1 DEPARTMENT: Housing/community Developmelt PUBLIC HEARING: YES X NO . • ' _ 1 ATTACHMENT(S) : . INFORMATION CONTACT: Wilbert McAdoo 1) Memorandum of Understanding PHONE NUMBERS: HILLSBOROUGH - 732-8181 2) Rental Rehabilitation Agreement HILLSBOROUGH - 732-9361 • CHAPEL lULL - 967-9251 . MEBANE - 227-2031 ___ _ DURHAM - 688-7331 PURPOSE: To consider entering into Memorandums Of Understanding with the Towns of • .- .-. Chapel Hill and Carrboro. To consider entering into a rental rehabilitation agreement with the Town of Carrboro. • • NEED: Memorandum of Understanding The Towns of Chapel Hill and Carrboro have been awarded HUD sponsored Rental Rehabilitation Grant Funds. The Rental Rehabilitation Program administered by the North Carolina Housing Finance Agency provides matching rehabilitation funds for rental property owners with a maximum grant amount of $5,000 per unit. Both jurisdictions will rehabilitate 30 units each over 2 years. -. After each unit is rehabilitated, the low/moderate income tenant residing in the unit will receive a Section 8 certificate (monthly housing assistance payment) . Additionally, the units becomes a part of the County's allocation of Section 8 Units and falls under theadministratiOn of the Section 8 Program. The attached Memorandum of Understanding outlines the County's obligations. • The Town of Hillsborough and Orange County are ineligible for rental . rehabilitation funds because both local governments are eligible to receive Rural Housing Funds (Farmers Home Administration). • Rehabilitation Agreement (Town of Carrboro) . , As stated earlier, each jurisdiction is responsible for the rehabilitation . of 30 rental units over 2 years. However, the Town of Carrboro desires the County's assistance in the actual physical rehabilitation of their 30 units. More specifically, the Town of Carrboro would handle the , • - administration and County would provide technical expertise during the • 1 - • construction phase. This would require the services of the County's • community development rehabilitation staff which is located in Councilville , just outside of Carrboro's Town limits. The additional 30 units could be incorporated into the Councilville rehabilitation work schedule. NO administrative fee would be charged to the town. The County will receive • . al:ed::::::::::::::::::::::: certificate issued. . . The Town of Chapel Hill will provide their own rehabilitation services. IMPACT: ''s Section 8 • Program by adding an additional 60 Section 8 units. Currently the program administers 465•Units with 550 families on the Section 8 Waiting List. . . - . . . . .. . . . REOOMMgNDATION(S):. Approve motion to: Enter into Memorandum of Understanding with the Towns of Chapel Hill and Cariboro and 'Rental Rehabilitation Agreement with the Town of Carrboro conperning. the Rental Rehabilitation Program. • • ' • • • • LEASE AMENDMENT This Lease Amendment (the "Second Amendment") to that certain Lease Agreement, dated August 6, 1982, as amended by an Amendment dated August 11, 1982, April 11, 1983 and November 22, 1983, (together, the "Lease"), by and between the Town of Chapel Hill, as Lessor (the "Town") and the County of Orange, as Lessee (the "County"). In consideration of the mutual covenants and conditions set forth below, the Tbwn and the County agree as follows: 1. The Town also leases to the County, additional Leased Premises thereunder, pis the Lease na addition to the premises described in Paragraph 1(a) of the Lease and Amendment, the following additional premises: August 11, 1982 The eastern half of the second floor, containing 1450 square feet. 2• The lease of the additional premises described in Paragraph 1 of this Amendment shall commence on October 1, 1984, and shall extend through July 12, 1985. On and after October 1, 1984 all the terms • • of the Lease shall apply to the lease of such additional premises and such premises shall thereafter be deemed "Leased Premises." The rent therefor shall be as provided in Paragraph 2(b) of the Lease. This the . day of 1984. ATTEST THE TOWN OF CHAPEL HILL BY: Deputy 7['own Clerk z - Joseph L. Nassif, Mayor ATTEST COUNry aF ORANGE BY: `._, Clerk to the Orange County Board Chairman, Donald WilihoitJ of Commissioners Orange Co. Board of Commissioners This instrument has been preaudited in the manner required by the Local Government Budget and Fiscal Control Act. . •. . • Orange County Finance * fiver Town of Chapel Hill Finance Officer . • r 1 • • ORANGE COUNTY RECREATION AND PARKS DEPARTMENT • • Department Report Outline . Preliminary Draft A. MISSION OF DEPARTMENT: • • The agency's mission is to provide accessihle, wholesome, leisure opportunities to the county-citizens by initiating, coordinating and/or facilitating efforts for service delivery. • B. FUNCTIONAL ORGANIZATION TO ACCOMPLISH MISSION: The County is subdivided into 4.geographic service districts (similar to Elementary School Districts) each of which is administered by a professional • recreator with a "generalist" approach to providing service; each is supplemented by a business, management or an administrative educational background. These- field supervisor i are supervised and administratively guided by the Director and supported by a 2 person clerical staff. C. COMMUNITY CONDITIONS OR CHANGES (PAST OR PRESENT) WHICH BRING ABOUT THE NEED FOR SERVICES RENDERED BY THE DEPARTMENT: • Recreation and Parks through leisure pursuit has caused citizens to feel improved and relaxed by. experiences. The people of Orange maintain a comfortable posture' • by being 100 ,out of the 100 counties in unemployment. This fact alone recognizes that our citizens by working, definitely are confronted by more stressful environs and situations. The Olympics, and the patriotism which has evolved as an end product, has caused increases in youth participant registrations. The "Graying of Orange" ---- the recreation and leisure pursuit of our 55 years old and over population has brought about many additional staff hours of devotion to planning, coordination, liaison and actual implementation and facilitation, of programmatic •events. Of further noteworthy concern is the growing enthusiasm and alliance that economicdevelopers place in organized, public recreation opportunity when they seek communities in regards to "livability" conditions. The community's excitement and positive reaction to agency functions cause the overall program to be stable and highly desirous by citizens both rural/urban. D. OBJECTIVES OR SIGNIFICANT ELEMENTS OF WORKLOAD IN 1984/85: Agency programmatic objectives are presently at the 65% level of accomplishment. This standard of percentage is, however, quite positive. All objectives are derived and implemented on a quarterly/seasonal demand basis. (An in-depth program/participation listing will accompany final draft). Of great significance is the amount of work which has been accomplished in regards to areas/facilities: Northern Orange Human Service Center with Recreation Center, Fairview Park, Lake Michael Park, Homestead Community Center gift and the Lake Orange Feasibility Study. E. SIGNIFICANT ELEMENTS OF UPCOMING YEAR 1985/86 - MAINTENANCE OF CURRENT LEVEL WITH LAUNCHING OF NEW INITIATIVE - (BOTH SOUGHT TO OCCUR) * Northern Human Service Center - Cedar Grove - Heating plant - . new system . retrofitting of old system • • • - Windows • • repair/caulking/painting • venetian blinds • - Restroom sinks/toilets • replace - Personnel • • permanent custodian for common use areas • - Outdoor recreation needs • • athletic public address booth w/restrooms, storage and concession area. • large climbing device • split rail fencing • * Orange County Tennis Complex - OHS . - - Joint maintenance project resurfacing of 8 courts . * Efland-Cheeks Community School Park - Cheeks Township - Outdoor development * Fairview Park - Hillsborough • - Phase 1 Development * South Orange Human Service Center - Old Northside • - Playground recycling to safety/liability standards * Homestead Community Center/Park Calvander - Rennovation - existing structure - Develops - grounds - Signage/control * Courthouse - Hillsborough Development of Fitness/Nature Trails and passive recreation opportunity in...low,land areas behind courthouse (Coordinate w/Town of Hillsborough beautification efforts.) * Human Services Center - Hillsborough - Playground apparatus * Southern Orange - Chapel Hill Township - Land acquisition * Personnel - Additional • Chief District Supervisor • Park Maintenance • • ir5 411 . • • ..... • „ • • Department Report Housing and Community Development • • The mission of the Housing and Community Development Department is • to, revitalize deteriorating communities, provide rental assistance opportunities for low-income families by utilizing existing housing units, and investigate minimum housing code complaints. The department has two separate but related divisions. The housing component of the department administers the Rental Subsidy Programs which consist of Section 8 Existing and Section 8 Moderate Rehabilitation. - . Community Development activities and Minimum Housing Code Enforcement are • administered by the Community Development Division. There are obvious County-wide conditions which bring about the need for services rendered by this department. They are: (A) Shortage of Low and Moderate Income Rental Housing Currently, Housing and Community Development has a Section 8 Existing Housing Waiting List which totals 500 families. With increasing rental housing cost prevelant, the need for affordable, decent, safe and • sanitary rental housing has become a pressing demand. The Section 8 Programs serve as a remedy for those demands. (8) Deteriorating Communities Along with rental housing needs, there are deteriorating communities within the County that exhibit the following Characteristics: substandard housing; inadequate public facilities (roads, water and sewer); the lack of home • . ownership Opportunities because of poor public facilities; and blighting conditions that present potential health and safety hazards to community residents. Community Development activities are designed to alleviate these poor conditions. (C) Substandard Rental Housing • In many instances, substandard rental housing is the product of increasing housing cost. Generally tenants occupy substandard units because it is last resort housing. Minimum Housing Code Enforcement offers the tenant a means to file housing code complaints and ensures that complaints will be formally investigated. Program efficiency is the overall goal for the Section 8 component. That goal has been accomplished in 1984-85 by achieving the following • objectives: (1) a thorough assessment of all elements within the program operation; (2) modification and refinement of all operational systems; (3) implementation of new policies, guidelines and procedures. Community Development objectives are: the rehabilitation of substandard dwellings; the improvement of public facilities; acquisition of real property, and clearance of blighting influences '(dilapidated structures and unsafe ' • debris). Not only are these program objectives ongoing throughout the year 'but the objectives are also mandates established by the North Carolina Department of Natural Resources and Community Development (NRCD). • • 010 • • . . , r P In the up-coming year efforts will be made to reduce the Section 8 Waiting List by (1) requesting additional units from the-U.S. Depart-' ment of Housing and Urban Development (HUD); and participating in North Carolina Housing Finance Agency's (NCHFA) rental rehabilitation program which also provides additional units. Unfortunately, the accomplishment of these objectives is dependent on the source agencies, HUD and NCHFA. Service delivery will remain at its current optimal level_of efficiency. • In addition, the Community Development Division will focus on identifying and selecting a new target area and submitting a grant application to NRCD: . A new minimum housing code enforcement initiative has been earmarked for the up-coming year. Emphasis will be on tenant/landlord awareness • and outreach. Since the program is relatively new, tenants/landlords should be afforded an opportunity to familiarize themselves with the . . • provisions of the code. • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • EDC 1 ORANGE COUNTY ECONOAIC DEVELOPMENT cannissioN DEPARTMENTAL REPOR2 - DRAFT A. Mission of Department The primary mission of the Economic Development Commission is to •. carry out an economic development program for all portions of the.County and its encompassed . municipalities, which will provide job opportunities for Orange County citizens and strengthen the tax base; the • major focus is on providing advice and assistance to new-start local enterprises, assisting businesses wishing to alter or expand operation, and to prospects desiring to locate in the County. • B. Functional Organization to Accomplish Mission The Economic Development Commission is made up of nine voting members appointed to three year terms by the Board of County Commissioners. Members are representatives of business and the communities in the entire County: four are from the County at large, and one each from the four towns . • and the Chamber of Commerces. The County Manager and the Town Managers serve as ex-officio members of the Commission • The Economic Development Commission is staffed by a full-time professional Director and a part-time secretary, with an annual budget funded by the County (56%), the Chambers (20%) and the municipalities (6% each). The office of the Commission was located in the Old Courthouse during its first year, and will move in January, 1985 to 117 Churton Street, Hillsborough. EDC 2 411,. . . C. Community Conditions or Changes (Past or Present) Which Bring About the Need for the Services Renderedipy the Department. The Board of County Commissioners in 1982 recognized that economic development is needed to directly and indirectly address the probleMs of underemployment, uneven and narrow tax base, and uneven geographic distribution of job opportunities. To address these problems, the County requires economic development of an untraditional type, which will complement and reinforce the quality environment and the County's location adjacent to major scientific research centers and the Research Triangle Park. The need for economic development is a County-wide concern, and • requires a mechanism to ensure coordination, continuous representation and funding, but prior to the establishment of the Economic Development Commission the focus on economic development was minimal, uncoordinated and intermittent: neither the County nor any of its four towns had a policy, strategy or budget items for economic development, though some effort had been tried by individual towns and the. Chambers. The creation of an umbrella economic development organization by Resolution of the Board of County Commissioners in December 1982 was the solution to this problem. D. What the Department Head Foresees as Needing to Be Done as Objectives or Significant Elements of. Workload in 1984-85 and What Has Been Accomplished The significant element of the workload in 1984-85 is the implementation of a promotional strategy to attract quality businesses to Orange County, to locate in areas already identified by the County and the towns as suitable for business development. Elements in the strategy include the production of a brochure by July 1985, advertising in Town anclanqn, and a promotional newsletter in autumn, 1985. The effective distribution of this material and the positive promotional message will be facilitated by the intensive development of a contact network in Orange County and elsewhere, - BM 3 • - • , • together with compilation of a promotional mailing list. Other activities which support the promotional strategy include work to secure the establishment of a quality business park in Northern Orange County, and the identification of suitable and available sites in the areas designated for industrial and commercial development in the Land Use Plan. • 1984, which was the first full year of activity for the Economic Development Commission, saw the establishment of the Economic.Development • Commission as a going concern, so that in the field of economic development Orange County now speaks with one voice, through the Economic Development Commission and its Director. Accomplishments include assistance to six new firms which have opened in Orange County, including the attraction of two major manufacturers who will provide between them 250-300 jobs in Northern Orange County. Other important activities included coordinating assistance at the time of the Cone Mills closure, responding to 41 inquiries from firms, promotion of the County at the MD & DI (medical products) Conference held in New York City, beginning the development of a contact network, assisting Hillsborough and Mebane in achieving the Governor's Community of Excellence Awards, and beginning the effort to establish a quality business park. • E. Whether in the Up-coming Year There Will Be a Maintenance of Current Service Levels or a Need to Launch New Objectives or Initiatives The promotional efforts described above are a New Initiative for the Economic Development Commission, representing an effort at positive outreach, not just responding to inquiries. The response to inquiries and developing a contact network is a continuous effort, and while the impact of the positive promotional strategy will likely not be felt immediately, monitoring the impact and the interest generated in the form of new inquiries will be a significant element of the workload in late 1985. Looking ahead to EDC 4 : . 1986, and depending on the response to the promotional outreach, diere will likely be a need to travel outside North Carolina to see key prospects and to promote the County at suitable conferences. . • • • • • • • • • • • • • • • • • • • • • • • • • • • ! • • • . . . • R/ * ::..., -';'.-- • . . . . . . . . • • DEPARTMENTAL REPORT - PLANNING DEPARTMENT • . . • ' . A. MISSION OF THE DEPARTMENT • • ' • THE MISSION OF THE PLANNING DEPARTMENT IS TO ASSIST IN . ESTABLISHING COUNTY DEVELOPMENT OBJECTIVES, PREPARE DEVELOPMENT PLANS WHICH INCORPORATE THOSE OBJECTIVES, COORDINATE DEVELOPMENT ACTIVITIES AFFECTING COUNTY GROWTH, ADMINISTER LAND USE, ENVIRONMENTAL AND BUILDING REGULATIONS, ' • INCREASE PUBLIC AWARENESS OF PLANNING, AND PROVIDE TECHNICAL ' • . ASSISTANCE TO GOVERNMENTAL AGENCIES, ADVISORY GROUPS, AND . • , PRIVATE CITIZENS. • • .1 B. FUNCTIONAL ORGANIZATION • .- . ! • , TO CARRY OUT ITS MISSION, THE 'PLANNING DEPARTMENT IS DIVIDED INTO FOUR (4) DIVISIONS. THE DIVISIONS AND THEIR STAFFING . . .... LEVELS ARE AS FOLLOWS: . . . • 1. COMPREHENSIVE PLANNING . 3-1/2 POSITIONS ' • ' THIS DIVISION IS RESPONSIBLE FOR CONDUCTING RESEARCH ON • . GROWTH AND DEVELOPMENT IN THE COUNTY, ASSISTING IN I .. ESTABLISHING COUNTY DEVELOPMENT OBJECTIVES, AND PREPARING ' AND UPDATING THE COUNTY LAND USE PLAN AND RELATED AREA • • ' STUDIES. THE DIVISION IS HEADED BY A PLANNER III WHO IS - ASSISTED BY A PLANNER II (1/2 POSITION) , PLANNING TECHNICIAN AND CLERK-TYPIST III. . • , • . . . 2.' .CURRENT PLANNING ' 3-1/2 POSITIONS THIS DIVISION IS RESPONSIBLE FOR COORDINATING DEVELOPMENT • ' , ACTIVITIES WITHIN THE COUNTY AND ADMINISTERING LAND USE REGULATIONS, INCLUDING ZONING, SUBDIVISION AND FLOODPLAIN ORDINANCES. THE DIVISION IS HEADED BY A PLANNER III ASSISTED BY A PLANNER II (1/2 POSITION) , PLANNER I AND PLANNING TECHNICIAN. , . 3. EROSION CONTROL • . 3 POSITIONS THIS DIVISION IS RESPONSIBLE FOR ADMINISTERING ENVIRONMENTAL REGULATIONS, INCLUDING THE EROSION CONTROL • ORDINANCE AND STORMWATER MANAGEMENT PRACTICES CONTAINED • THEREIN. THE DIVISION IS HEADED BY AN EROSION CONTROL OFFICER WITH ASSISTANCE FROM TWO (2) EROSION CONTROL • INSPECTORS. 4. BUILDING INSPECTIONS • 5 POSITIONS ' . . THIS DIVISION IS RESPONSIBLE FOR ADMINISTERING THE NORTH CAROLINA STATE BUILDING CODE, INCLUDING BUILDING, • PLUMBING, ' MECHANICAL, ' ELECTRICAL AND INSULATION . . REQUIREMENTS. THE DIVISION IS HEADED BY A CODE 1 • ENFORCEMENT SUPERVISOR WITH THE ASSISTANCE OF A CODE ENFORCEMENT -OFFICER II (PLUMBING/MECHANICAL) , A CODE ENFORCEMENT OFFICER I (BUILDING) , AND A CODE ENFORCEMENT . , ' OFFICER I (ELECTRICAL) . CLERICAL ASSISTANCE IN COMPILING . , AND RECORDING INSPECTION RESULTS IS PROVIDED BY AN INSPECTIONS CLERK.- . . . THE ADMINISTRATIVE HEAD OF THE PLANNING DEPARTMENT IS THE • . . . • PLANNING DIRECTOR. HE IS ASSISTED IN BUDGETARY, PURCHASING AND TIMEKEEPING DUTIES BY ,A SECRETARY V. C. NEED FOR SERVICES THE SERVICES OF ONE DIVISION, BUILDING INSPECTIONS, WERE MANDATED BY THE STATE OF NORTH CAROLINA IN JULY OF 1981. THIS MANDATE RECOGNIZED THE NEED FOR HOUSING AND NONRESIDENTIAL BUILDINGS TO BE ERECTED IN ACCORDANCE WITH SOUND CONSTRUCTION PRINCIPLES AND PRACTICES. THE OTHER SERVICES PROVIDED BY THE PLANNING DEPARTMENT WERE MANDATED BY LOCAL LEGISLATION ENACTED BY THE BOARD OF COUNTY COMMISSIONERS. SUCH MANDATES RECOGNIZED ORANGE COUNTY'S UNIQUE CHARACTER AND POTENTIAL FOR GROWTH. SPECIFICALLY, THE BOARD SOUGHT TO ADDRESS THE FOLLOWING COMMUNITY CONDITIONS: 1. ORANGE COUNTY IS DIVERSE IN THAT IT IS A BLEND OF BOTH URBAN AND RURAL SETTINGS. THE CHAPEL HILL/CARRBORO AREA AND THE UNIVERSITY OF NORTH CAROLINA PROVIDE THE STIMULUS FOR GROWTH IN THE SOUTHERN PORTION OF THE COUNTY. HILLSBOROUGH, THE COUNTY SEAT, AND INTERSTATE 85 PROVIDE MUCH THE SAME STIMULUS IN THE NORTH CENTRAL PORTION OF THE COUNTY. CONTRASTED TO THESE URBAN SETTINGS ARE THE AGRICULTURAL AREAS OF THE NORTHERN, WESTERN AND SOUTHWESTERN PORTIONS OF THE COUNTY. 2. ORANGE COUNTY'S LOCATION IN THE HEADWATERS OF TWO RIVER BASINS, THE NEUSE AND THE CAPE FEAR, . PROVIDE OPPORTUNITIES FOR QUALITY BUT SOMEWHAT LIMITED WATER RESOURCES. 3. ORANGE COUNTY'S POPULATION HAS INCREASED BY 30% OR MORE IN EACH OF THE LAST TWO DECADES AND IS PROJECTED TO DOUBLE BY THE YEAR 2000 . . 4. ORANGE COUNTY'S LOCATION WITH RESPECT TO THE NATIONALLY PROMINENT RESEARCH TRIANGLE PARK AND THE CONSTRUCTION OF INTERSTATE 40 PROVIDE ADDITIONAL INCENTIVES TO GROWTH. 5. ORANGE COUNTY POSSESSES MUCH NATURAL BEAUTY, A FEATURE WHICH ATTRACTS NEW RESIDENTS TO THE AREA. 6. ORANGE COUNTY'S NATURAL BEAUTY, AGRICULTURAL AREAS AND EXISTING AND POTENTIAL RESERVOIR SITES WILL SUCCUMB TO DEVELOPMENT PRESSURES UNLESS LONG RANGE PLANS TO PROTECT THESE FEATURES AND ACCOMODATE PROJECTED GROWTH ARE PREPARED.• COUPLED WITH SUCH PLANS IS THE NEED FOR LAND USE, ENVIRONMENTAL AND BUILDING REGULATIONS WHICH WILL IMPLEMENT THE POLICIES SET FORTH IN THE PLANS. D. 1984-85 OBJECTIVES/ACCOMPLISHMENTS SIGNIFICANT ELEMENTS OF THE PLANNING DEPARTMENT'S WORK PROGRAM AND ACCOMPLISHMENTS DURING THE FIRST HALF OF THE 1984-85 FISCAL YEAR ARE LISTED BELOW, BY DIVISION. 1. BUILDING INSPECTIONS • • • • 1 • A TOTAL OF 3,085 PERMITS WERE PROJECTED TO BE ISSUED WITH 6,340 INSPECTIONS .REQUIRED. FOR THE PERIOD JULY-DECEMBER, 1984, 1,617 PERMITS HAVE BEEN ISSUED AND 3,344 INSPECTIONS PERFORMED. THIS INDICATES THAT PERMITS AND INSPECTIONS ARE APPROXIMATELY 2% ABOVE PROJECTED 1984-85 LEVELS. TOTAL VALUATION OF ALL CONSTRUCTION IN THE PERIOD IS $12,059,254. • • 2. EROSION CONTROL FOR THE EROSION CONTROL DIVISION, 4,255' SITE INSPECTIONS • WERE PROJECTED IN 1984-85. IN ADDITION, 60 GRADING • PERMITS WERE ANTICIPATED AND 50 SITE PLAN.REVIEWS TO BE CONDUCTED. • . • FOR THE ' PERIOD JULY-NOVEMBER, 1984, 3,212 SITE . INSPECTIONS HAVE BEEN CONDUCTED, REPRESENTING AN INCREASE • OF 81% ABOVE PROJECTED LEVELS'. FOR GRADING WORK, PERMITS ARE ABOUT 25% BELOW PROJECTIONS WITH 19 ISSUED, WHILE SITE PLAN REVIEWS ARE RIGHT AT ANTICIPATED LEVELS WITH 20 CONDUCTED. 3. PLANNING ELEMENTS OF BOTH THE COMPREHENSIVE AND CURRENT PLANNING 'DIVISIONS WERE COMBINED IN THE 1984-85 WORK PROGRAM. OBJECTIVES AND ACCOMPLISHMENTS WITHIN THE PLANNING - DIVISIONS ARE AS FOLLOWS: (A) A MAJOR RESPONSIBILITY OF THE PLANNING DIVISIONS • IS TO PREPARE AGENDA MATERIALS FOR MEETINGS OF THEW PLANNING BOARD, BOARD OF COMMISSIONERS, BOARD OF ADJUSTMENT AND NUMEROUS ADVISORY GROUPS. PREPARATION FOR 131 MEETINGS WAS PROJECTED IN 1984-85, WHILE ONLY 42 (32%) OF THE PROJECTED MEETINGS WERE HANDLED. WITH THE INITIATION OF WORK ON THE JOINT PLANNING AREA PLAN AND THE ACTIVATION OF PLANNING BOARD ' . SUBCOMMITTEES, THE PROJECTION OF 131 MEETINGS WILL BE REACHED BEFORE THE 1984-85 YEAR IS COMPLETED. (B) ANOTHER IMPORTANT FUNCTION IS PROCESSING AND PREPARING RECOMMENDATIONS ON DEVELOPMENT APPLICATIONS, INCLUDING PLANNED DEVELOPMENTS, REZONINGS, SPECIAL USE PERMITS, LAND USE PLAN AMENDMENTS, AREA STUDIES AND SUBDIVISION PLATS. A 'TOTAL OF 182 APPLICATIONS WERE PROJECTED, AND 110 HAVE BEEN PROCESSED. THIS IS 10% ABOVE 1984-85 • PROJECTIONS. (C) ANOTHER ELEMENT PROJECTED WAS THE PREPARATION OF EIGHT (8) AREA PLANS. THREE (3) PLANS HAVE BEEN INITIATED, INCLUDING THE JOINT PLANNING AREA PLAN, i THE UNIVERSITY LAKE WATERSHED STUDY, AND THE CANE .CREEK WATERSHED STUDY. ALL THREE OF THESE PLANS ARE PROJECTED . FOR COMPLETION AND PUBLIC HEARING BY JUNE, 1985. TWO OTHER AREA PLANS, THE HOMESTEAD ROAD AREA STUDY AND THE I-40/NEW HOPE ROAD INTERCHANGE STUDY, ARE IFF • • BEING INCORPORATED INTO THE JOINT, PLANNING AREA PLANNING EFFORTS. • , ANOTHER PLAN, THE `I-40/OLD. N.C. 86 AREA STUDY WAS SUBSTITUTED FOR THE I-40/NEW HOPE ROAD STUDY. TWO • • SEPARATE PUBLIC HEARINGS WERE HELD ON THE STUDY, BUT NO ACTION WAS TAKEN BY THE COMMISSIONERS. PROJECTS BEGUN PRIOR TO THE 1984-85 YEAR, BUT WHICH WERE COMPLETED AND ACTION TAKEN INCLUDED THE ZONING OF CHEEKS TOWNSHIP, THE ADOPTION OF WATER QUALITY CRITICAL AREA STANDARDS AND THEIR APPLICATION TO UNIVERSITY LAKE, CANE CREEK AND THE UPPER ENO BASINS, THE ADOPTION OF A JOINT PLANNING AGREEMENT BETWEEN CHAPEL HILL AND ORANGE COUNTY, AND THE APPROVAL OF DRAFT AGRICULTURAL' PRESERVATION LEGISLATION AND ITS FORWARDING TO THE LEGISLATIVE DELEGATION FOR SUBMISSION. A MAJOR WORK ELEMENT FOR THE REMAINING PART OF THE • . • YEAR WILL BE THE PREPARATION OF A LAND USE PLAM, ZONING MAP, DEVELOPMENT STANDARDS AND ADMINISTRATIVE PROCEDURES FOR THE• JOINT PLANNING AREA. THIS WORK. IS SCHEDULED FOR COMPLETION AND PUBLIC HEARING BY JUNE, 1985. (D) SEVERAL ELEMENTS WERE PROPOSED FOR THE 1984-85 YEAR WHICH INCLUDED UPDATING THE SUBDIVISION • REGULATIONS AND THE PREPARATION OF UTILITY, STREET AND BUFFER STANDARDS FOR THE LAND USE CODE. RATHER THAN CREATE SEPARATE DOCUMENTS, WORK IS UNDERWAY ON THESE ELEMENTS TO INCORPORATE ALL AS PART OF THE LAND USE CODE. 'THIS WORK WILL BE CARRIED OUT IN CONJUNCTION WITH EFFORTS IN THE JOINT PLANNING AREA TO INSURE COMPATIBILITY OF REGULATIONS BETWEEN CHAPEL HILL AND THE .COUNTY. • • (E) ANOTHER SIGNIFICANT ELEMENT OF THE WORK PROGRAM COMPLETED WAS, THE COMPUTERIZED BUILDING PERMIT SYSTEM. WORK REMAINING TO BE COMPLETED INCLUDES • • DRAFTING OF A NEW FEE SCHEDULE TO ALLOW CALCULATION BY THE COMPUTER, PREPARATION OF A NEW BUILDING PERMIT PLACARD, PREPARATION OF A TRAINING MANUAL FOR STAFF,. ACQUISITION OF AN ADDITIONAL. PRINTER, AND NOTIFICATION OF CONTRACTORS OF THE "ONE STOP" PERMIT SYSTEM. THIS WORK WILL BE COMPLETED AND THE SYSTEM OPERATIONAL BEFORE THE END OF THE YEAR. E. 1985-86 OBJECTIVES . • THE 1985-86 YEAR APPEARS TO BE ONE OF "MAINTAINING CURRENT SERVICE LEVELS". MAJOR WORK OBJECTIVES WILL INCLUDE JOINT PLANNING EFFORTS WITH HILLSBOROUGH, DEVELOPMENT OF A COMPUTERIZED LAND USE INFORMATION SYSTEM, AND THE DEVELOPMENT OF AREA PLANS FOR THE 1-40/1-85 INTERCHANGE AND ACTIVITY NODES IN ENO TOWNSHIP. ATTENTION WILL ALSO BE FOCUSED ON THE ISSUE OF "PREZONING" AND HOW IT SHOULD BE APPLIED TO SPECIFIC AREAS OF THE COUNTY. IF ADDITIONAL STAFF IS NEEDED, ANOTHER PLANNER WILL BE NEEDED TO COORDINATE JOINT PLANNING • 1111- * • • • ACTIVITIES WITH CHAPEL HILL, CARRBORO AND HILLSBOROUGH IN 1 DEVELOPMENT APPROVALS. ANOTHER CODE ENFORCEMENT OFFICER MAY ALSO BE NEEDED EITHER ON A FULL OR PART-TIME BASIS IF PERMITS INCREASE AND ADDITIONAL DUTIES SUCH AS FOSTER CARE, • DAY CARE • AND NURSING HOME INSPECTIONS INCREASE. • . i • • • • • • • • • • • • • • • • • • • • . . • • • • • • • • • • • • • • • • • • • Orange County Public Works Department Report • A. The mission of this department is to do repairs and modifications to Orange County buildings; keep grass and shrubbery cut; maintain all county vehicles; keep buildings clean; replace road signs and collect all refuse from the county. B; The department divisions are: 1 1. Motor Pool - Bobby-inman —Supervisor • 2. Buildings & Grounds - Bobby_Ruffin - Supervisor 3. Sanitation - Billy Watkins = Supervisor 4. Custodial Robert.Johnson - Supervisor C. With the increase of Orange County y personnel , building space and •- general population, services in all departments of Public Works must increase also. D. We are doing • g man y projects in 1984-85. Of these, the most outstanding are: The construction of Orange Industries building, converting attic • space to offices at Tax and Records building, the renovation of Efland Recreation Center and the addition of thirty two (32) eight . yard green boxes at our sanitary collection sites. The major objective that we have to further improve our sanitary system is the relocation . of our green box collection sites. • E. We will maintain service to all Orange County buildings by repairing, renovating and keeping them clean as well as maintain the vehicles. • Some of the green box sites should be relocated with more large eight yard boxes. We will need another employee for Buildings & Grounds • and also one for Sanitation. We also need more cars in the Motor Pool . We will try to build an elevator at the new courthouse during 1985-86. • • • • •