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HomeMy WebLinkAboutAgenda - 02-19-1985 ORANGE COUNTY BOARD OF COMMISSIONERS - AGENDA REGULAR MEETING TUESDAY, FEBRUARY 19, 1985 OLD POST OFFICE CHAPEL HILL, N.C. 730 P.M. A. BOBRDSOMMENTS B. METEEDELOOMEETS 1. Matters on the Printed Agenda 2. Matters not on the Printed Agenda C. ZIEPOINTMENT$ D. BERMS 1. Long-Range Capital Improvement Plan Chapel Hill-Carrboro Schools PAGE NO E. ITEMS FUR DECISION 00.6 1. 1985-86 Annual Audit Contract 010 2. Sedgewood Apartments Planned Development/Special Use Permit/Rezoning Request 045 3. Occoneechee Point II Planned Development/Special Use Permit/Rezoning Request 070 4. Oakdale Park #2 Planned Development/Special Use Application 094 5. Amendment to the Zoning Ordinance--Temporary Mobile Homes 097 6. Poplar Ridge Section IV Preliminary Plan 100 7. Wastewater Collection and Purchase Contract 105 8. Massage Parlors 107 9. Remapping Bids _ 113 10. Orange Chatham County Boundary Survey 117 11. Gasoline and Diesel Fuel Contract 121 12. Retired Senior Volunteer Program Action Grant 123 13. Housing Rehabilitation Contract Awards 126 14. Tax Refunds and Releases 135 15. Budget Amendments P. BUDGET/PKGRAM PBCGRES$ _REPORT$ (Copies of reports • were provided at the January 29, 1985 Meeting) 1. Planning 2. Community Development 3. Economic Development 4. Public Works 5. Recreation G. BEWALBEEDS.RENTEI H. Egza71!]31LausanuosaisonEmly=2, • 41 CHAPEL HILL-CARR$ORO CITY SCHOOLS LINCOLN CENTER,MERRITT MILL ROAD CHAPEL HILL N.C.77 514 AL HOGAN,Transportation Supervisor • Telephone 962-8211 • GERRY HOUSE,Assistant Superintendent Ext.266 Support Services February 11, 1985 Mr. Don Wilihoit, Chairman ' Orange County Commissioners -106 East Margaret. Lane Hillsborough, N.C. 27278 , Mr. Joe Nassif, Mayor • Town of Chapel Hill Town Hall Chapel Hill, N.C. 27514 Mr. James Porto, Mayor Town of Carrboro • Carrboro Town Hall Carrboro, N.C. 27510 Dear Chairman Wilihoit and Mayors Nassif and Porto: It is once again time to proclaim SCHOOL BUS SAFETY WEEK for the Chapel Hill Carrboro City Schools. We have selected the week of February 18th - 22nd. In the past, as you know, it has been difficult for your schedules to be similar enough to include a photograph in the Chapel Hill Newspaper for the signing of the proclamation document. Therefore, I am sending each of you a cooy of the proclamation for your respective signatures and when they are returned to my office we will put them all together. •We have planned some nice events for this week. Feel free to visit some of our elementary schools for a look. We thank you for your • prompt attention to this matter. • Sincerely, adUbe/42.0t, Albert B. Hog Transportation Coordinator Enclosure ABH:mlt . • • ORANGE COUNTY COMMISSIONERS 106 East Margaret Lane HILLSBOROUGH, N.C. • • .27278 PROCLAMATION We, the Mayors of Chapel Hill and Carrboro and the Orange County Board of Commissioners, do hereby proclaim the week of February 18 - 22, 1985 to be SCHOOL BUS SAFETY WEEK We all wish to stress the importance of providing training for both riders and drivers and to impress upon them the need for being courteous and helpful to each other while riding or operating our school buses; and, We wish to call attention to the importance of cooperation by parents, • teachers and students, and to urge all those concerned to work together diligently to ensure that necessary safety precautions are • taken throughout the school year. This the 18th day of February , 1985. Coal ty of prang- • /I/ // • on Wilihoit, Chairman Town of Carrboro Town of Chapel Hill James Porto, Mayor :Joe Massif, Mayor • 001 ORANGE comn. • • BOARD OF COMMISSIONERS Action Agenda Item No. O.-) ACTION AGLNIDA ABSTRACT • mairm13 DATE February 19, 1985 Subject: APPOINTMENTS Department: BOARD OF COMMISSIONERS Public Hearing yes x no 1 • • • • Attachment(s) : InfAmme*E1 Contact: BEVERLY A. BLYTHE • . UNDER SEPARATE COVER Phone amer: EXTENSION 505 PURPOSE: To maintain membership at effective levels on Commissioners' appointed Boards. NEED: The following vacancies are announced for the first time for information only: A-4 - COMMISSION FOR WOMEN - 3 vacancies (resignations of Edith Hubbard, Evelyn Poole Kober and Judy McNeil). A-11 - PERSONNEL ADVISORY BOARD - 2 vacancies (expiration df terms for Carol Cantrell and Johnnie L. Peace on 2/7/85) A-13.- RECREATION ADVISORY COMMITTEE 1 vacancy (to replace Myra Crawford who has moved out of Hillsborough Township) B-6 - HEALTH AND MEDICAL CARE ADVISORY BOARD - 3 vacancies (expiration of terms for June Allcott and Wilbur Morse and ineligibility of Bob Ellis) C-6 - ETLLSBOROUGH PLANNING BOARD - 1 vacancy (resignation of John Dorwood). ; C-8 - ORANGE COUNTY PLANNING BOARD - 1 vacancy (resignation of Tom Bacon). • The following vacancies are announced together with the indication of the status of securing candidates for possible appointment consideration. All vacancies have been duly advertised and agencies and persons contacted as requested by the Board. A-5 - ECONOMIC DEVELOPMENT COMMISSION - 1 vacancy A recommendation has been received. • A-14 - SECONDARY ROAD IMPROVEMENT ADVISORY COMMIME - 2 vacancies - 1 new resume has been received. B-3 - CAPITAL HEALTH SYSTEMS AGENCIES, INC. - 1 vacancy. No resumes have been received. B-6 - HEALTH AND MEDICAL CARE ADVISORY BOARD - 1 vacancy. 3 resumes have been received. 002 APPOINTMENTS paged 1 B-11 - SOLID WASTE TASK FORCE - no new resumes have been received. B-14 - ARTS COMMISSION - 10 vacancies. 21 resumes have been received. IMPACT: To maintain 100% membership on Commissioners' appointed Boards and Commissions. RECOMMENDATION: As the Board decides. • "3 COPY su.bmi ttte4.. t 4kt. Bectvel by live. anvil' n, ,ltec ; 003 Aft y�e.+- ac4-ed. koian by `fie f3aa.�c1, CHAPEL HILL-CARRBORO CI SCHOOLS 'l r' LINCOLN CENTER,MERRITT MILL ROAD CHAPEL HILL N.C.27514 GERRY HOUSE,Assistant Superintendent Telephone 919-967-8211 Support Services PAMELA S.MAYER,Superintendent MEMORANDUM TO: Pamela S. Mayer Superintendent ''tt FROM: Gerry House IV, Assistant S perintendent for Support Services SUBJECT: Long Range Capital Improvement Plan DATE: February 13, 1985 The Long Range Capital Improvement Planning Committee was organized last fall to review the school system's facilities improvement plan and to present recommendations for update and modifications. The committee recommends the following capital project priorities for the Board's consideration and adoption: 1. Multipurpose Space $816,000 Glenwood, Estes Hills Elementary Schools These are the two elementary schools that do not have a large activity and/or gathering space. The initial capital improvement plan (mid-70's) was to build multipurpose facilities at Frank P. Graham, Glenwood and Estes Hills. Frank P. Graham's multipurpose room was built in 1978, but due to a lack of and/or redirection of funds, multipurpose spaces at the other two schools have not been built. The lack of this type space limits the art, music and physical education programs, as well as limits the large group experiences that can be made available to students. Student assemblies and cultural arts programs are virtually impossible at Glenwood and Estes Hills because there is no space large enough to accommodate the student body. In addition, classroom space is being utilized for art, music and physical education classes. With the projections of increased elementary enrollment at the elementary level, these classrooms will be needed to house additional students. 2. Air Conditioning $1,500,000 Phillips Jr. High Frank P. Graham Elementary School (Primary Building, Administration/Cafeteria Building) Until the mid-seventies, five of the older buildings had no air- conditioning. Because of problems with the heating systems at Carrboro, Glenwood and Estes Hills, these three schools were targeted as first priorities for HVAC retrofit, leaving Frank P. Graham and Phillips as the remaining school sites without air conditioning. � ! ' --'` K�K�J� ���m Memorandum { Page 2 February 13, 1985 Overly warm classrooms at Phillips, specifically during early fall and late apr1ng, have caused early dismissal of students on several occasions. Early dismissals disrupt the learning environment for stu- dents and decrease their available learning time. Yet on days when school is not dismissed early, the uncomfortable environment hinders the amount of teaching and learning which take place. Because only } primary students are affected at Frank P. Graham, early dismissal there is not a feasible option because of the school bus transpor- tation ' difficulty in dismissing segments of the student population at different times. ' Phillips is the only secondary school located on the city bus ~�~ � . route, making it more accessible to the community. However, because Phillips is not air-conditioned, it has not been a desirable location for � summer and fall community activities or for secondary summer school . , . ` 3. Cafeteria Expansion Renovation $250,000 Media Center Renovation $235,000 chapel Hill High School The dining area at Chapel Hill High School has about 4,500 square feet, or space large enough to seat 400 students or one-third of the } present enrollment. Therefore, the existing dining facility is inade- quate for the present student enrollment. In addition, the food pre- =� pmrdtion and serving areas need to be rearranged and partly re-equipped in order to simplify and better manage the food service procems. If a grade re-organization and/or closing of the high school campus are implemented in the future, some expansion and renovation of the dining room/kitchen areas at the high school are required. According to Ferebee, Walters and Associates, who conducted a con- cept ` studv of the Media Center at Chapel Hill High School , the Media | Center is inefficient in plan and section. The two-story area's length and width are disproportionate to its height. As a result, both function and a conducive learning/study environment are sacri- ficed to dead space. Workroom and storage space are badly needed. In addition, the center's aesthetics need enhancing through the addition of carpeting, color, and new furnishings. 4. Elementary Schools Media Center Expansions . . . $225,000 _ Carrboro, Estes Hills, Glenwood These three elementary schools, the oldest in the district, were ' ` originally built with inadequate media/library space. As use of the media center has grown, the media space has become inadequate to house the collection of books and other media material and equipment which are an essential support to the basic academic program. Because media space is so limited at these schools, their students are being denied a variety of media activities available to students at the three other elementary schools. 005 Memorandum 1 Page 3 February 13, 1985 5. Kitchen Renovations $225,000 All school sites The most crucial needs are at Ephesus, Glenwood and Estes Hills Elementary Schools. When Ephesus was built in 1972, the decision was made to cut the kitchen from the construction plan and make the school a satellite school. Since 1972, the school population has increased, and an additional pod has been added to the school. Ephesus, with its present student population, needs a kitchen area twice the size of the existing one. Glenwood and Estes Hills both need walk-in freezers and refrigera- tors. The reach-in freezers, which are approximately 20 years old or older of the old home type, at these schools, require excessive repairs because they must be housed in storerooms without adequate ventilation. Replacementoof old, outdated equipment is needed also at the other schools. The total cost for these capital improvement projects is $3,251,000. The committee, during its deliberations, also discussed several alternative financing possibilities for the Board to pursue with the commissioners. Those were as follows: •• 1. Bond Referendum 2. Half-Cents Sales Tax Revenue 3. Special Countywide Tax Earmarked for Capital Improvements 4. Bank Loan The committee recommends that the Board pursue with the com- missioners a funding source that will allow the system to proceed immediately with all five projects. RESOLUTION: Be it therefore resolved that the Board of Education adopt the following long range capital improvement priorities and pursue with the commissioners a funding source that would allow the school system to proceed immediately with all five projects: 1. Multipurpose Space - Estes Hills, Glenwood 2. Air Conditioning - Phillips, Frank P. Graham 3. Cafeteria Expansion and Renovation, Media Center Expansion - Chapel Hill High School 4. Elementary Schools Media Center Expansion - Carrboro, Estes Hills, Glenwood 5. Kitchen Renovations - (all sites) 44, /JI4 <. (Mrs.) ry House Assistant Superintendent for Support Services ORANGE COUNTY • • BOARD OF COMMISSIONERS . • . ACTION AGENDA • • • ACTION AGENDA ITEM ABSTRACT ITEM NO.E1 • MEETING DATE February 19. 1985 • • • • 006 , • • SUBJECT: 198'5-86 Annual Audit Contract . • • DEPARTMENT: Finance I' PUBLIC HEARING: YESx NO • . . . . . . • . ATTACHMENT(S): Audit Contract ' INFORMATION CONTACT: Wallace Harding • • PHONE NUMBERS: HILLSBOROUGH - 732-8181 • HILLSBOROUGH - 732-9361 • • CHAPEL HILL - 967-9251 MEBANE - 227-2031 . . • • DURHAM - 688-7331 • • . PURPOSE: To consider renewing the contract with the accounting firm • of Touche Ross Ei Co. • - • • • • • • • • • • • • • • • • • • • NEED: N.C. General Statute 159-34 requires each local government to have its • accounts audited-Annually by an independent auditor. "The Single Audit •Act of 1984" was recently.passed by Congress. This Act requires an organization - wide single audit of all federal grants. • • • • • . • • . • • • • • • IMPACT:. The audit fee for the Comprehensive Annual Financial Report and .• certification of the tax levy is $23,400, no change from 1983-84. . The audit fee for the Single Audit is $10,800, an increase of $700 from 1983-84. The fee for the single audit will be recovered thru • • direct and indirect charge backs to the grants audited. • • • • • • RECOMMENDATION(S): Approve contract. • • • Jame.. tau ( . • Lcre.aos(km 1141) • CONTRACT TO.AUDIT ACCOUNTS of Orange County, North Carolina 5Qoerntr unity • This agrcanrnt.>prdetbis 23rd day of January A985 .bym4bet m Touche Ross . & Co. Auditor 700 NCNB Building, 123 W. Main Street, Durham, NC 27701 ,hereinafter referral toas • • •Board of County Commiongirs Orange County the Auditor,and hereinafter referred • Governing body Gamin !Unit ••to as the Governmental Unit,as follows: • • I. The Auditor shall examine the balance sheets.statements of revenue,tspenditura and fund baton=of all funds and/or divisions of the Governmental Unit.f o r the period beginning July 1 f 19 88 4 e June 30 19 8 5 .li, ' Including the certification of tax levy for the consolidated tax system and examination. of grant funds under the concept of "Single Audit" (Attachment P) 2. The Auditor shag conduct his examination and render his report in accordance with generally accepted auditing standards.The elimination shall include such tests of the accounting records and such other auditing procedures as art considered by the Auditor to be necessary in the circumstances.ex- . • ccpt as follows:(See Item 4 of Instructions) 3. It is agreed that generally accepted auditing standards include a review of the Governmental Unit's system of internal control and accounting as same relates to accountability of funds and adherence to budget and law requirements applicable thereto;that the Auditor will make a written report, which may or may not be a pan of the written report of audit,to the Governing Body setting forth his findings,together with his recommendations for im- provement.The Auditor shall file a copy of said report with the Secretary of the Local Government Commiuien. 4. The Auditor shall,after completing his eiuunination,submit to the Governing body a written report of audit.This report shall include,at lust,the . financial statements and notes thereto prepared in accordance with generally accepted accounting principles,supplementary information requested by the client or required for full disclosure under the law and the auditor's opinion on the material presented.The Auditor shall furnish, 0 copies of the report of audit to the Governing Body as soon as practice!after the close of the amounting period.The Auditor shall file a copy of said report of audit with the Secretary of the Local Government Commission. 3. It is agreed that time is of the essence in this contract. If all audits are not performed and the report of audit submitted by September 30 .Ig 8 5 then this contract shall be void and of no effect,but If said condition is complied with.this contract shall be in full force and effect. • 6. Should circumstances disclosed by the audit call for a more detailed investigation by the Auditor than necessary under ordinary circumstances,the • Auditor shall inform the Governing Body in writing of the need for such additional investigation and the'edditional compensation required therefor.Upon approval by the Secretary of the Loot Government Commission,this agreement maybe varied or changed to include the increased time and compensation as may be agreed upon by the Governing Body and the Auditor. 7. Titre are no special provisions,except: 8. In consideration or the satisfactory performance of the provisions of this agreement,the Governmental Unit shall pay to the Auditor,upon ap- proval by the Secretar y of the Local Government Commission,a fee of: CAFS and certification of levy $23,400 Single audit of grant funds • 10,800 9. There are no other agreements between the parties hereto and no other agreements relative hereto shall be enforceable unless entered into in accor- dance with the procedure set out herein and approved by the Secretary of the Local Government Commission. • • Touche Ross & Co. or Governing body /414-7/11 �� By BY • Approved by the Secretary of the Local Government Commis- This instrument has been presudited in the manner required by snort as provided in Article 3,Chapter 139 of the General Statutes the Local Government Budget and Fiscal Control Act or,by the • or Article 31,Pan 3.Chapter 11SC of the Genet!Statutes, School Budget sod Fiscal Control Act. • For the Secretary ' Finance Officer Date Date • • I • File in Triplicate(See Instructions on reverse side) • • • • • Le -;DS Mo.tact) CONTRACT TO AUDIT ACCOUNTS 008 • of Orange County, North Carolina • • - •(Governmentst min• This agreement,nude this 23rd day of January A Ig8 5 ,by Brad between Touche Ross & Co. Auditor 700 NCNB Building, 123 W. Main Street, Durham, NC 27701 hereinafter referred toas the Auditor.and Board of County Commis iongirs Orange County ,hereinafter referred Ckivcratr a Body Gonmmenas Unit to as the Governmental Unit,as follows: • I.The Auditor shall examine the balance sheets, statements of revenue,expenditures and fund balances of all funds end/or divisions of the Governmental Unit for the period beginning,_, July 1 ,i9 8 4 .Bad carding June 30 ,19 8 5 , tx Including the certification of tax levy for the consolidated tax system and examination of grant funds under the concept of "Single Audit" (Attachment P) 2. The Auditor shall conduct his examination and render his report in accordance with generally accepted auditing standards.The examination shall include such tests of the accounting•records and such other auditing procedures as are considered by the Auditor to be necessary in the circumstances,ex- cept as follows:(See Item 4 of Instructions) 3. It is agreed that generally accepted auditing standards include a review of the Governmental Unit's system of internal control and accounting as same relates to accountability of funds and adherence to budget and law requirements epplit abk thereto;that the Auditor will make a written repon. which may or may not be a part of the written report of audit,to the Governing Body setting forth his findings,together with his recommendations for im- provement.The Auditor shall file a copy of said report with the Secretary of.the Local Government Commission. 4. The Auditor shall,after completing his examination,submit to the Governing body a written report of audit.This report shall include,at least,the finsnciai statements and notes thereto prepared in accordance with generally accepted accounting principles,supplementary information requested by the client or required for full disclosure under the law and the auditor's opinion on the material presented.The Auditor shall furnish 0 copies of the report of audit to the Governing Body as soon as practical after the dose of the accounting period.The Auditor shall file a copy of said report of audit with the Secretary of the Local Government Commission. S. It is agreed that time is of the essence in this contract. If all audits are not performed and the report of audit submitted by September 30 ,19 85,then this contract shall be void and of no effect,but if said condition is complied with,this contract shall be in full force and effect, 6. Should circumstances disclosed by the audit call for a more detailed investigation by the Auditor than necessary under ordinary circumstances,the Auditor shall inform the Governing Body in writing of the need for such additional investigation and the additional compensation required therefor.Upon approval by the Secretary of the Local Government Commission,this agreement may be varied or changed to include the increased time and compensation as may be agreed upon by the Governing Body and the Auditor. 7. There are no special provisions,except: g. In consideration of the satisfactory performance of the provisions of this agreement,the Governmental Unit shall pay to the Auditor,upon ap- proval by the Secret of the Local Government Commission,a fee of: CAFS and certification of levy $23,400 Single audit of grant funds 10,800 • 9. There are no other agreements between the parties hereto and no other agreements relative hereto shall be enforceable unless entered into in accor- dance with the procedure set out herein and approved by the Secretary of the Local Government Commission. • • Touche Ross & Co. Auditor Governing nosy • / By el' /I. �. en.. BY Approved by the Secretary of the Local Government Commis- This instrument has been preaudite d in the manner required by sloe as provided in Article 3,Chapter 159 of the General Statutes the Local Government Budget and Fiscal Control Act or by the or Article 31.Part 3,Chapter 115C of the General Statutes. School Budget and Fiscal Control Act. For the Secretary Finance Officer • Date Date File in Triplicate(See Instructions on reverse side) . . . .... 113 ORANGE COUNTY BOARD OF COMIISSIONERS Action Agenda O ACTION AGENDA ITEM ABSTRACT Item No. Et() Meeting Date: FEBRUARY 19, 1985 SUBJECT: ORANGE/CHATHAM COUNTY LINE DEPARTMENT: MANAGER'S OFFICE PUBLIC HEARING: Yes 2g4o ATTACHMENT(S) : INFORMATION CONTACT: MANAGER'S OFFICE . YES TELEPHONE NUMBER: x501 PURSE: TO consider an approach by which the two counties may agree to a description of the line dividing the two counties. NEED: Both counties have tax maps which depict the County line. However, there are lapses and gaps which create unclearness at several locations. This creates problems in tax administration, administration of the zoning and subdivision ordinances, and other activities (e.g. flood plane delineation, inspections, erosion control, participatory paving, etc.). Chatham County has requested that a joint project be undertaken • to establish a definitive line. Our staff proposal to Chatham is to accomplish this through five steps: 1. Mark the established boundary point of the Durham/Orange/Chatham County line; the corner connecting the three counties (Orange, Chatham, )\lamance) at the Haw River; and the bend in the line where 15-501 crosses the Orange/Chatham line; 2. Produce an orthophoto of the marked points; 3. Connect the marked points to establish ground control for where the line crosses known landmarks such as roads; 4. Seek agreement of the two boards of county commissioners • to a recommended line as determined from the orthophoto- graphy which depicts the line between the two corner points; 5. Produce and record a description of the line utilizing the State plane coordinate system; 6. Install permanent concrete markers. 11, 114 InPACT: Cost to accomplish would be approximately $10,000, shared equally at $5,000 per county. The alternative approach of land survey to establish the line would be in excess of $100,000. Work must be carried out in March while folage is not present and while flights are being made to assemble and produce ortho- photo maps for Chapel Hill Township. RECOMENDATION: Approve with funding to be provided from contingency conditioned upon the Chatham County Board of Commissioners agreeing to appropriate its corresponding share of the cost. • 1 1 1 • • • - ORAT4GE COUNTY HILLSISOROUGH NORTH CAROLINA ..A (syft,.. &tattarid 1752 narch 11, 15.'415 T. • • ndoert Zimball Associates .„ 615 ';'"fect Highland Aonue - Ebensburg, Pennsylvania 15931 • • • Dear Jim: • The Orange County Board of Comdssioners approved a cost sharing project -- with Chatham County to fly and produce orthcnotos for consideration o: peraa- nently establishing the County line. The co which you -oresenteel to Orange County for both photos anc surveying was $6.,240.00 broken down as follows: Flying Photography 1" - 2000 No Charge • Analytical - 18 plates $1,440.00 Scan OrthoPhotos 0 1" = 400 $1,370.00 Format and Mosaic Approx. 3 Shouts $ 930.00 Engineerina Technology 500,00 $4,240.00 20 Panels Survey in r!ine Permanent Workers Place County Line Signs at Road Intersections $2,000.00 • , Total Cost • $6,240.00 As per our telephone conversation, we are both in agreement on these quotas. This letter will sUffice a:1-; a contract after we both have signee. rt. • wrollase orelcr can be maile0 as on as we both have o:--'a our acknowleement to this latter. Thank you for your assistance in this prolect. Sincerelx7, • 1.1il1iam T. I 's • Assistant Manager -;TL/srs 7 am in greement with the information within this letter no to the ( amyt of Pon'ay ane1 service to be provjle-3.. L. 1(1 Robert rarball Orange County ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ACTION AGENDA ITEM ABSTRACT ITEM NO„, 0( MEETING DATE February 19, 1985 • • SUBJECT: lid Award - Annual Gasoline and Diesel Fuel Contract . . DEPARTMENT:Purchasing & Central Services PUBLIC HEARING: YES Na ---_--- • ATTACHMENT(S) : • - yes - INFORMATION CONTACT: Robert N. Addelson ext 4 8 PHONE NUMBERS: HILLSBOROUGH -. 732-8181 HILLSBOROUGH - 732-9361• CHAPEL HILL - 967-9251 • • MEBANE - 227-2031 • l• DURHAM - 688-7331 • PURPOSE: For the Board to consider entering into an annual contract for the purchase of gasoline and diesel fuel . NEED: Bids have been solicited for an annual contract for the delivery of gasoline and diesel fuel to the Motor Pool . This solicitation was made possible by the recent installation of a 10, 000 gallon fuel tank which enables the County to realize volume discounts on the price of fuel . • The . Board needs to award the bid :ard authorize the chair to sign a: contract with the successful bidder to run from 2-41185 -2/20786 A tally of bids is attached. IMPACT: The current price paid' by the County for gasoline is $ . 9275 per gallon. Purchase at the low bid price of $ . 7580 Will result in an annual savings of $20, 340_ • based on the estimated annual con- sumption of 120,000 gallons . • The current price paid by the County for diesel fuel is $ . 8675 per gallon. Purchase at the low bid price of $ . 7900 will result in an annual savings of $1550. 00.based on the estimated annual consumption • of 20, 000 gallons . 1 RECOMMENDATION(S) : That the Board award the bids to the Cary. Oil Company for unleaded gasoline "and diesel fuel and authorize he chair to sign the annual contract . . - • • 118 BID TALLY SHEET COMPANY UNLEADED GAS #2 DIESEL Cary Oil Co. 8. 7580/gal . $. 7900/gal Cary, N. C. Cates Oil Co. $. 8045/gal . $ . 8685/gal. Hillsborough, N. C. E. I` - • 115 STATE OF NORTH CAROLINA • AGREEMENT FOR ORANGE COUNTY PETROLEUM PRODUCTS THIS AGREEMENT MADE AND ENTERED INTO BY AND BETWEEN THE COUNTY OF ORANGE, HEREINAFTER REFERRED TO AS "COUNTY" AND HEREINAFTER REFERRED TO AS "CONTRACTOR", FOR THE PROVISION OF PETROLEUM PRODUCTS. WITNESSETH • THAT FOR AND IN CONSIDERATION OF THE MUTUAL PROMISES AND CONDITIONS SET FORTH 'BELOW, THE'COUNTY AND CONTRACTOR AGREE AS FOLLOWS: 1. THE CONTRACTOR AGREES TO .SUPPLY •TO THE COUNTY, DURING THE TERM OF THIS AGREEMENT, THE COUNTY'S REQUIREMENTS. FOR PETROLEUM PRODUCTS LISTED HEREIN, SUBJECT TO THE PROVISIONS SET FORTH IN SECTION 2 AND 3 BELOW. PETROLEUM PRODUCTS PROVIDED SHALL BE IN ACCORDANCE WITH (A) THE INSTRUCTIONS TO BIDDERS, SPECIAL CONDITIONS, SPECIFICATIONS AND (B) THE CONTRACTORS BID PROPOSAL DATED ,19 , ATTACHED HERETO AND INCORPORATED HEREIN BY REFERENCE (THE "PROPOSAL") . 2. PETROLEUM PRODUCTS UNIT PRICE A. REGULAR LEAD-FREE GASOLINE MINIMUM 87 OCTANE TRANSPORT DELIVERY B. #2 DIESEL FUEL . TANKWAGON DELIVERY • 3. PRICE ADJUSTMENT: ALL THE UNIT PRICES IN SECTION 2 ABOVE ARE SUBJECT TO ADJUSTMENT AS SET FORTH IN THIS SECTION. THE UNIT PRICE. FOR INDIVIDUAL DELIVERIES SHALL BE ADJUSTED IN ACCORDANCE WITH PRICE CHANGE -AMOUNTS PUBLISHED• BY THE CONTRACTOR'S SUPPLIER AND IN EFFECT • -AT THE TIME OF A DELIVERY.. ER NOTIFICATION OF UNIT PRICE CHANGES SHALL Be TELEPHONED TO THE COUNTY PURCHASING DIRECTOR (919) 732-8181, AS SOON AS KNOWN BY THE CONTRACTOR, FOLLOWED BY A DATED WRITTEN NOTICE FURNISHED BY THE CONTRACTOR'S SUPPLIER. ANY DELIVERY MADE AFTER A UNIT PRICE CHANGE, WITHOUT. SAID NOTIFICATION WILL BE PAID, IN THE COUNTY'S DIS- CRETION, AT THE LAST COST ESTABLISHED PURSUANT TO SECTION 2 AND 3 ABOVE OR AT THE CONTRACTOR'S PRICE IN EFFECT AT THE TIME OF DELIVERY, WHICHEVER IS MOST ADVANTAGEOUS TO THE COUNTY. • 4. PRODUCT QUALITY AND DELIVERY: PRODUCT QUALITY AND THE METHOD OF DELIVERY SHALL CONFORM TO THE SPECIAL CONDITIONS AND SPECIFICATIONS FOR PETROLEUM PRODUCTS ATTACHED HERETO AND INCORPORATED HEREIN BY REFERENCE. S. PAYMENT: THE COUNTY AGREES TO PAY TO THE CONTRACTOR SUMS AS CALCULATED IN SECTION 2. AND 3 ABOVE FOR PETROLEUM PRODUCTS ORDERED AND DELIVERED, SUCH PAYMENTS TO BE MADE WITHIN THIRTY (30) DAYS OF RECEIPT BY THE COUNTY OF AN ACCURATE INVOICE. APPLICABLE N.C. ROAD TAXES AND N.C. STATE INSPECTION FEES SHALL BE SHOWN AS A SEPARATE ITEM ON ALL INVOICES. A k • • - 120 • FEDERAL TAX EXEMPT CERTIFICATE WILL BE PRIVIDED BY THE COUNTY AND THERE- FORE FEDERAL TAXES SHALL. NOT BE INVOICED. 6. AMENDMENT: THE AGREEMENT MAY BE AMENDED, IN WRITING BY MUTUAL AGREEMENT OF THE COUNTY AND CONTRACTOR. 7. TERMINATION: THE COUNTY RESERVES THE RIGHT TO TERMINATE THE AGREEMENT UPON THIRTY C30)- DAYS WRITTEN NOTICE. 8. TERM OF AGREEMENT: THIS AGREEMENT, UNLESS AMENDED OR TERMINATED AS PROVIDED HEREIN, SHALL BE IN EFFECT FROM FEBRUARY 21, 1985 THROUGH FEBRUARY 20, 1986. ' THIS THE DAY OF 1985. CONTRACTOR COUNTY OF ORANGE Gat-ea:,V BY' DON WILLHOIT, CHAIR ORANGE COUNTY. BOARD OF COMMISSIONERS • ATTEST' /63: CLERK TO THE COUN Y BOARD OF COMMISSIONERS THIS INSTRUMENT HAS BEEN PREAUDITED IN A MANNER REQUIRED BY THE LOCAL GOVERNMENT BUDGET AND FISCAL CONTROL ACT. FINANCE OFFICER ORANGE COUNTY 121 BOARD OF COMMISSIONERS ACTION AGENDA ACTION AGENDA ITEM ABSTRACT • ITEM NO. MEETING DATE February 4; 1985 • . • • SUBJECT: RSVP ACTION Grant Application DEPARTMENT: Department on Aging J PUBLIC HEARING: YES X NO • ATTACHMENT(S) : RSVP Resolution for INFORMATION CONTACT: Jerry M. Passmore 968-447B Submission of a Grant PHONE NUMBERS: HILLSBOROUGH - 732-8181 • Application. • HILLSBOROUGH - 732-9361 CHAPEL HILL - 967-9251 • MEBANE - 227-2031 • DURHAM - 688-7331 ' APIVENN••••••■■••01011.10■11•11•■•■•■•■■■•••••••••••■■••0010* • PURPOSE: To consider authorizing submission of the RSVP Application to ACTION for the period July 1, 1985 through June 30, 1986 in- the amount of $24, 775 in Federal funds by the County Manager • • . . NEED: This is a yearly Continuation Application covering volunteer services provided by 400 retirees serving approximately 55, 510 hours for 40 non-profit organizations in Orange County. The • attached resolution heeds the County Commissioners ' approval. • . . • IMPACT: There would be no increase in County funds for the Program. • • • • • . . • • RECOMMENDATION(S): The Department pn Aging staff recommends approval. • • • , • • A RESOLUTION AUTHORIZING SUBMISSION OF A GRANT APPLICATION FOR RETIRED SENIOR VOLUNTEER PROGRAM (RSVP) . BE IT RESOLVED by the Commissioners of Orange County that the Commissioners authorize the County Manager to submit an application to ACTION for a $24, 775 grant for continu- ation of the Retired Senior Volunteer Program for twelve months and to certify to. the federal government the will- ingness of the County to assure a minimum of .30% in cash, goods, and services as the ,non-federal share in support of the program. This is the 4th day of February, 1985. S. • 1 • 123 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ACTION AGENDA ITEM ABSTRACT ITEM NO. Et5 MEETING DATE February 19, 1985 SUBJECT: Housing Rehabilitation Contract Awards 'DEPARTMENT:Housing/Community Development I PUBLIC HEARING: 'YES x NO ¶ATTACHMENT (S): Results of Bid Opening INFORMATION CONTACT: Glenn Davis PHONE NUMBERS: HILLSBOROUGH - 732-8181 HILLSBOROUGH - 732-9361 CHAPEL HILL - 967-9251 MEBANE - 227-2031 . DURHAM - 688-7331 PURPOSE: Award of two housing rehabilitation contracts for the Councilville Community Development Area. • NEED: Sealed bids were received and opened on February 11, 1985. IMPACT: Award of Contracts to the lowest bidders will be consistent with present housing rehabilitation bid procedures. The Housing/Community Development Department has awarded nine housing rehabilitation contracts with ten units remaining to be awarded in the Councilville Community Development Area. RECOMMENDATION (S) Dwelling Unit # Contractor Bid Amount 11 Gates Construction Company $16,000.00 13 Frank Griffin & Associates $20,175.00 124 RESULTS OF BID OPENING John Mitchell, Sr. AFPLICATION NUSSR 11 FESS: D.U. #11 Councilville • COST ESTIMATE: $14,895.00 • • • - ET! ; OF BID OVER 6.91% ESTIMATE ONE: ..:08 BID riT7.] JOB NEGOTIATED LI] Cr.,::nANY .:,:40UNT Frank Griffin and Associates $16,150.00 • Gates Construction Company • $16,000.00 :I. Samuel English Contractor $16,737.00 • -• ..... • z:ds o..7.ened by: :...... Robert Wilson__ o-f." Bid OT1r. : 300 P.m. F Cf.. ,-ce of Sid 03n ; ebruary 11, 1985 ...:itnessod b Dorothy Benallal • k.AAPh****+*.icw÷**irse*****+:14.*,**it**k****.***+*+- 4.A*4i*it****.i.4*:**4c******i** Acceptable Bid: _$16,000.00 • ___ _ . _ '1,11otieted •:.out: N/A :cntractor: GatesCohstructionCompqny • Route 1, Box 8 Snow Camp, N.C. 27349 376-6597 ?HONE WEER • : ENTS: Community Development contribution towards the rehabilitation of this dwelling unit will be $15,000. • \\\ 11-1-1 7;ct • • RESULTS OF BID OPV:I:IG • ER: Bert Colson _ APPLICATION NeNBER 13 ACCRESS: D.U. #13, Councilville COST ESTIMATE: $18,804.00 =F.PCE:NTAGE OF BIC OVEP 6.80% UNCER COST ESTIMATE CK ONE: ,;OB 610 JOB REGOTIATED BID .L.:10UNT 1. Frank Griffin and Associates $20,175.00 2. GateS Construction Company $23,140.00 _ 3. SamuelEnglish Contractor • ___.• crloed y: Robert Wilson • b _ 3:00 p.m. • Bid Openinq: ;Jf Bd openin,,e: February 11, 1985 _ . :.:itnosed by: Dorothy Benallal k...h.,4.**,.***4**....,.. .**,****-....***k***,,,,..*„..****,**.********************, e A C p tatie Bid: J201175.00 ttAd NiA —- -- Contractoy: _a_ _____Erank_Griffin_and_Associates_ _ _ .Route 5, Box 674, Greensboro, N.C. 27405 ADDRESS 375-5353 • PXO;;E COMMUnity Development contribution towards the rehabilitation of this dwelling unit will be $15,000. • :7•:•. 1 : _ , At.Lgas . ty: - • ••• !sf.'.;fid ELD • • ORANGE COUNTY • • 126 BOARD OF COMMISSIONERS ACTION AGENDA ACTION AGENDA ITEM ABSTRACT ITEM NO.E1/1- • • . MEETING DATE February 19, 1985 • SUBJECT: Tax Refunds and Releases [• . • DEPARTMENT: Tax Supervisor I PUBLIC HEARING: YES NO • ATTACHMENT(S): INFORMATION CONTACT: • • • Dr. e Individual Requests PHONE NUMBERS: HILLS:01OUGH - 732-8181 'HILLSBOROUGH - 732-9361 CHAPEL HILL - 967-9251 • MEBANE - 227-2031 DURHAM - 688-7331 PURPOSE: • • • • To con,iider, 8 mviests for refunds • • . , • • . • • • • • • • NEED: - General Statue 105-381 (b) • . • Action of Governing Body. - Upon receiving a taxpayer's written statement , of defense and request for release or refund, the governing body of. the taxing unit shall within 90 days after receipt of such request determine - whether the taxpayer has .a valid defense to the tax imposed or any part .thereof and shall either release or refund that portion of the amount • that is determined .to be in excess of the correct tax liability or notify' the taxpayer in writing that no release or refund will be made. - • • IMPACT: - - •See Individual Requests . • • • RECOMMENDATION(S): • 7 are recommended for approval; Snyder request, as the Board. decides. • TWP 6 ,. ACCT LE 5242$ 127 TRACT# 60166$ MAP 3. .35 Martin C. Thall.er BILL# $432$16 Rt 1, Box 92T Efland, N.C. 27243 COMMENT: The house was only 75% complete as of 1/1/84. The valuation used for billing was for a completed dwelling. Value S/BE 31,862 billed on 3$,984 . ACTION REQUESTED: Refund on over assessment of 7,122 GO 39.17 FF 2.$5 . 42.02 Total. Refund if approved S • . i RECOMMENDATION: Approve ORDER DATE: TWP 7 1 2 • Accr # 8629 TRACT# .../I*OOMMIO•l•n■•■■•■■••• •••wo■••■P• • MAP [ • Amy E. Gordon BILL# 8455804 461 Melanie Ct. Chapel Hill, N.C. 27514 • . . • • COMMENT: Taxpayer is sharing an apartment. When,the listing- was filed the taxpayer failed to notify us of the rent—sharing. As the taxpayer is obligated to pay only half the rent, the personal property should be reduced. • • ACTION REQUESTED: Refund of overassessment Assessment Reduction 1,275 GO 7.01 • GOLL .90 G2 8.73 G2LL. .87 • CH $19.50 TOTAL REFUND • RECOMMENDATION: Approve ORDER : : DATE: TWP 2 y S ACCT # 78913 TRACT# 226341 MAP 29..$ Bobby Frank Byrd ' & Erse1 BILLff Rt 5, P.O. Box 54 Mebane, N.C. 27302 • •1 ] COMMENT: Due to a clerical error, p ersonal property having an assessed value of $100. was taxed on a value of 10,$10. i ACTION REQUESTED: Refund of over-assessment of 10,710 • GO' 58.91 ,. FI • 5.33 TOTAL REFUND • RECOMMENDATION: Approve ORDER : : • DATE: • . _ .1.36 DIP 7 ACCT 28192 TRACT 0 702099 MAP 43.A.7 BILL0 8425440 Ali Paydarfar & Lila 22 Lakeshore Drive [ Chapel Hill, N.C. 27514 • - COMMENT: Taxpayer listed in error a vehicle that was not owned on 1/1/84. 1 ACTION REQUESTED: Refund on assessed value of 7,050 GO 38.78 G2 48.29 CH 11.00 . • 98.07 TOTAL:REFUND RECOMMENDATION: Approve ORDER : DATE: • T 3 131 WP ACCT # 54026 TRACT# MAP — [ BILL# 842683 Thomas E. Blanken & Shirley • Rt 2, Box 451D - [ Mebane, N.C. 27302 • COMMENT: Taxpayer listed in Orange County when the listing should • have been in Alamance. ACTION REQUESTED: Refund of tax paid . GO 98.88 FB 4.49 $103.37 if approved RECOMMENDATION: Approve ORDER : : DATE: 1 _ 132 TWP ACCT # 32,58 TRACT# 715365 MAP 7.77.B.13B James M. Vine BILL# ' 8434455 Rt 5, Box 170 Hillsborough, N.C. 27278 COMMENT: Taxpayer in error listed personal property on the same abstract as a parcel of vacant land. The taxpayer resides in an area where County tax and Orange fire tax should be imposed. • • • • ACTION REQUESTED: Refund of City tax paid on assessed value of • 73.95 • 62 50.66 • OH al.54 FA (2.22) Additional tax 59.98 Total amount if approved • RECOMMENDATION: Approve • • ORDER ; • DATE: • TWP 7 ACCT k 685o TRACT# — MAP BILL# 8455o59 Patsy G. Lambert 322 Cobblestone Court Chapel Hill, N.C. 27514 • COMMENT: Taxpayer is sharing an apartment with someone who is liable for 1/2 of the rent. The taxpayer in error put the total rent down instead of her half. • • ACTION REQUESTED: Refund on assessed value of 1,200 GO 6.60 GOLL .85 G2 8.22 G2LL .82 CH _11.1.17___ 18.36 if approved. RECOMMENDATION: Approve ORDER : : • DATE: • - TWP 7 14 • ACCT # 68255 . TRACT# : . ' MAP I . ' ] BILL O 8442953 Phillip Snyder . & Lu Ann 14 Maxwell St. • [ 'Chapel Hill, N.C. 27514 ] - • . - . , • - .. COMMENT: . . • Taxpayer clearly chose not to take the option of using six • times rent to calculate value of household furnishings. The, return was filed similar to that filed. in 1983. G.S. 105-381 states a-valid defense for a refund shall be: a. A tax imposed through' clerical eriiar; - b. An illegal tax; and c. A tax levied for an illegal purpose. To me, this does not seem to be a clerical error. • ACTION REQUESTED: • _ . Refund on 7,906 GO 43.48 • GOLL 5.5 ' . G2 54.16 - • G2LL 5.42 ,•CH 120,3 _ - $120.97 if approved ,• . ... RECOMMENDATION: • As the Board may decide. • • . ORDER : DATE: • L .Lear • . . - . • ORANGE COUNTY . . BOARD OF COMMISSIONERS - ACTION AGENDA ACTION AGENDA ITEM ABSTRACT ' ITEM NO.t15 . • MEETING DATE February 1.9, 1985 • • . . , SUBJECT: Budget Amendments . . . • . • . .. : • . • . DEPARTMENT: Finance : . . PUBLIC HEARING: . YES x NO ATTACHMENT(S) : Proposed Budget Amendments INFORMATION ,CONTACT: Donna Clayton . . -. - PHONE NUMBERS: HILLSBOROUGH - 732-8181 • . , •HILLSBOROUGH - 732-9361 . . • . CHAPEL HILL - 967-9251 . • . . • • MEBANE - 227-2031 - .. . . DURHAM - 68877331 . . • . • : s . . i ' * PURPOSE: Consideration of proposed.budget amendments: . .- • - • : . . . • . . . . . . . . . • . • . . . . . . . • . . .. . . . . . . . . . , . . . . • . . • • •. . . . . . . . • . . ' . : _ NEED: . ' GENERAL. TUND . . . . . • . . • 1. To budget for additional Crisis Intervention funds that have been* • ' awarded to the Orange-County Department of Social Services. - • .2. To, budget for Emergency Food and Shelter funds that have been awarded . , to the Otange County Department ofSocial Services. • • • 3. To budget for transfer necessary to meet the current yearly expenditure • • patterns of the Orange County Department of Social Services travel and ' • training.accounts. - . • . • ' - % , - ... • . . . . . . . . . • . . . • •, . '• ' . . ' . . ' • • ' . IMPACT; • GENERAL FUND . • , -- 1. This amendment will increase funds available to the Orange County • • . . . Department of Social Services with 100%:federal funds. . . . • 2. This amendment will increase funds available to the Orange County - • Department of Social Services with a 100% United Way Grant received • from the Emergency Food and Shelter National Board Program. • 3. This amendment will increase funds in the Permanency Planning and • AFDC programs while decreasing funds in the Staff Reimbursemett program. • . . • RECOMMENDATION(S): Approval. - . . • . . • • • . . . . 1 3 6 Social Services - Staff Mimbursement (Revenue) (2,000) (After budget amendment, budget will be ($406,202). To budget for transfers necessary to meet current yearly expenditure patterns. Approved this day of , 1985. • • NINO I7 ORANGE COUNTY PROPOSED . 1984-85 BUDGET AMENDMENTS The 1984-85 Budget Ordinance of Orange County as adopted on June 28, 1984, and subsequently amended, is hereby amended as follows: GENERAL FUND: 1. Appropriation: Social Services - Energy Assistance - Public Assistance $6,430 (After budget amendment, budget will be $39,866); • Source: Social Services - Crisis Intervention 6,430 (After budget amendment, budget will be $39,866). To budget for additional Crisis Intervention revenues. 2. Appropriation: Social Services - Emergency Food and Shelter $1,581 (After budget amendment, budget will be $1,581). Source: Social Services - Emergency Food and Shelter (Revenue) 1,581 (After budget amendment, budget will be $1,581). To budget for Emergency Foodaand Shelter funds. 3. Appropriation: Social Services - Income Maint - Travel $1,500 (After budget amendment, budget will be $3,000). Social Services - Perm Planning - Travel 1,300 (After budget amendment, budget will be $1,477). Social Services - Perm Planning (Revenue) 1,300 (After budget amendment, budget will be $27,288). • Social Services - AFDC (Revenue) 700 (After budget amendment, budget will be $73,671). Source: Social Services - Income Maint - Motor Pool $ (800) (After budget amendment, budget will be $1,200). Social Services - Title XX - Motor Pool (2,000) (After budget amendment, budget will be $9,408). 11.111.11MMIMMIlavalmommi•■■—...--_ • UKAH�E COUNTY 010 BOARD 'OF COMMISSIONERS ACTION ' AGENDA � • ACTION AGENDA ITEM ABSTRACT ITEM N0, MEETING DATE FEBRUARY 19, 1985 • � . ~ • . . . . SUBJECT: PD-2-84 SEDGEWOOD APARTMENTS (GOFORTH PROPERTIES, |N�.) • � . , � ` DEPARTMENT: PLANNING PUBLIC HEARING: ` _ YES x NO. • ! � • . ' . ) : SEE AUGUST 27, 1984, * INFORMATION CONTACT�SU3AN SMITH SEPTEMBER. lO� 1984 , NOVEMBER 26, 1984, • ' � � AND DECEMBER 18' 1984 PUBLIC HEARING ' PACKETS; 12/18/84 PU8L|CHEAK(NQ MINUTES; . ADUENDUM TO S£UAEWO0D PHONE NUMBERS: HILLSBOROUGH - 732-8101 MENTS TRAFFIC IMPACT ANALYSIS; FINDINGS HILLSBOROUGH ~ 732-9361 OF FACT; .DRAFT P.B. 2/12/85 MINUTES • CHAPEL HILL - 967-9251 � ME0ANE - 227-2031 ^ DURHAM • - 688-7931 ^� • ` PURPOSE: To consider the Planned Development/Special Use Pe rm Yt/Kezowing' request by Goforth Properties, Inc. for 44.83 acres located adjacent to Interstate 40 and north of Weaver Dairy Road: The pu,posw `mf the request is to. al the construction of a 224-un7t apartment complex. • . _ • • • • . This requt»ms•suhm��obtp public hearing on August 27, |� 84 ��pt�m6er 18, lg84 { Novwm6�r 26, 1984 and December 18, lgO�� ' -" ~ ^ � ` ` . . • � . NEED: A public hearing was held on August 27, 1984 for the purpose of receiving public Comment with regard to the above mentioned project. - The Town.bf Chapel Hi l • requested that the hearing be continued until ' ` Soptem6$r 18, 1984 to allow additional time for review and recommendation. The deve1opnecsuhseooently requested the continuation of m /ubllc hearing • / to- allow sufficient time to address the concerns of the / of Chapel . • ' Hill . The Town Council , consistent with the developer's request,'mat, a6opte6 • a rasol ucmnraskYng the County to continue the public hearing on the'appl i:-' �~ cation until October 16, 1984 to allow time for the PYanhin g Board' and Town Council to comment on a revised proposal. Tlje Board of County Commissioners considered the resolution and set the hearing. date for Hovmmbmr•26, 1984. • In the interim the applicant revised the'siteplan and submitted it to th.: Town fOr additional review. The Town Planning staff raised additional • concerns which the applicant desired to addreys, The applicant requested • that the November 26, 1984 public hearing be extended to December 18, 1984 to allow the applicant• to resolve the issues raised by the Tdwn of Chapel Hi7l~ • • The apphicant, subsequently, revised the'pl-an a third time and submitted it t» •the Town for review. The Planning staff reviewed the revised plan • • • • . . . . . 011 • and forwarded to the Town Council for approval subject to conditions. The Town Council considered the item at the December 10, 1984 meeting and forwarded a resolution to the County for consideration at the December 18, 1984 public hearing (attached to the December 18, 1984 agenda abstract) . IMPACT: The proposed Planned Development would al low medium density residential • development of the site at a density of 5.0 units per acre. The Planning Board findings of fact report identifies the impacts of the proposed project. • RECOMMENDATION: That the Planning Board recommend approval subject to the attached conditions: • • 012 RECOMMENDATION: Article 8.2.2 states that where a preponderance of evidence indicates compliance with the general standards, specific rules governing the specific use, and that the use complies with all required regulations and standards , the application must be approved unless it is found, in some specific manner, that: 1. The use will not promote the public health, safety and general welfare, if located where proposed and developed and operated according to the plan as submitted; 2. The use will not maintain or enhance the value of contiguous property; 3. The use is not in compliance with the general plans for the physical development of the c.o`urity as embodied in these regulations or in the Comprehensive Plan, or portion thereof, adopted by the Orange County Board of Commissioners. The burden of proving one or more of the above findings is on those • opposing the application. The proof must also be in the form of competent material and substantial evidence. No information has been received which would establish grounds for making one or more of the above findings. • The Planning Board has reviewed the application and site plan,,, the . revised site plan and all supporting documentation and has found that the applicant does comply with the general standards , specific rules and required regulations, with the exception of those requirements and standards which address landscaping and screening, in the absence of a submitted and approved landscaping plan; signage, in the absence of submitted and approved sign details; and vehicular and pedestrian access and improvements. The revised plan submitted in response to concerns raised by the Town of Chapel Hill additional ly does not comply with requirements ,• regarding the 100' open space requirement along the perimeter; building details; and sight triangles at road intersections. The Planning Board does , however, recommend the attachment of the followingconditions of approval as specified in the abstract. • • • • • .. • ..... ._ ,. ,,, ,. . ..• . . • 1 . _ . 013 • - , . . . CONDITIONS : ' • _ • • - . . .. • . 1 . That. the proposed loop collector street recommended by ... Chapel:11M be. constructed to Town standards with . a Zrroadway - cross-:s.ectton with curb- and gutter,-and a sidewMkbn 'Ond- - . side, and that ; ts full length be wi.thin. a dedlcated. pub.l.i.c . .. . right-of-way that is W. wide, and thatt he' dedicated to the_ public following construction. :.(See Chapel Hill . recommendation #1 - the 27'wide roadway :is.i-coh?.i.stent with conditions imposed on .Homestead Road Apartments planned • development/special use permit and reflects existAingdevelopment . development patterns given most properties thatwauld be served by the proposed collector are already developed and . are served by direct access onto Weaver Dairy Road. ) .: . . . . . . . . . - - • • . . , • . 2. . That left turn lanes be- provided on the proposed. loop • collector street at each of its intersections with Weaver • • Dairy- Road, (See Chapel Hill recommendation #2.) .., • . . • • • . , . . . - • • . 3. That a left turn lane and deceleration lane be provided on . Weaver Dairy Road at its 1.4r4ersections with be loop collector' street. (See Chapel Hill recommendation #3) ! - - . . - . . . . . • . • . • 4. That Weaver. DatE4-e•Roe6. be improvecralong . thei.site' s frontage to .k of a 69-foot-widei.oadway section -with curb.;. and gutter' . . • and a. sidewalk, including i of a 90-foot-wide Tight-of-way. (See Chapel Hill recommendation #4. - this would apply to approximately 298 feet of frontage.) . 5.' Thata.64' Ouhlicstreetright-of-way be dedicated from, the loop . col lector street to a' stub-out ap' the westernr property lane . with the Charles Johnston tract and aligned with Lochwcod Drive. • .. . . . - . • 6. That the eastern end of the loop collector street be realigned with a slight curve to better conform to existing contours and reflect its residential character. (See Chapel Hill recommendation #6 -. the result would require, that the .. equi-distant setback.-of the road from the Coventry and . • , 'Mary Henry tracts be changed. ) , . 7. That a continuous network of internal sidewalks be provided , for convenient pedestrian access among the apartment buildings, parking areas, and recreation facilitres , ;and • that the sidewalk • • letwork incorporate the recommended sidewalk along the loop collector street. (See Chapel Hill recommendation 47) . • 8. That bus stop •facilities designated by the Town Manager be - provi*ded on the loop collector street adjacent to each. of the two main clusters of buildings at the eastern and western ends . of the site. (See Chapel Hill recommendation /8) . . ' . . .. • . . . . . , . . 014. . 9. That additional recreation facilities on the lines of a mini- park (multi-purpose court, tot lot an4. picnic facklities) be provided at the western and: eastern ends of the qllte following review and recommendation Of the Orange .County Re'creation • Advisory Council . (See Chapel Hi1.l recommendation #9) . 10. That a detailed landscaping plan which meets all' a,pplicable requirements of Articles 6,7 and 12 be submitted for approval . in consultation with the Town Manager prior to the ,kpitiation . otf.construction activity . (See Chapel Hill recommendation #10) . 11 . That the applicant provide screening details which satisfy Articles 6,7 and 12-. 12. That a drainage-..plan be submitted to andapproved $n consultation with the Town Manager prior to the initiation of construction activity. Improvements included im the drainage plan shall be completed prior to the issuance of a Certificate of Occupancy. ' (See Chapel Will recommendation #11 . ) 13. That development of the site - be subject to submission and • approval of an erosion control plan by the Orange County Erosion Control Officer prior to the initiation of construction activity. _ 14. That Water and sewer lines -be installed to the Orange Water and Sewer Authoriti standards and that all electrical lines and cable TV lines be placed underground and in locations requiring no clearing or grading in addition to that required for streets and sewer lines-. (See Chapel Hill recommendation • #12) 15. That the number, location and installation of fire hydrants be approved in chms-ultation, with the Town Manager prior to initiation of construction activity. (See. Chapel Hill alecommerdation #1: • 16. That a fire Flow report demonstrating compliance with the Town of Chapel Hill' s 'tesign Manual requirements be approved in consultation with the Town Manager prior to issuance of any development permit and that an on-site test documenting an actual flow which meets Town standards be completed prior to issuance of a Certificate of Occupancy. (See Chapel Hill recommendation #14) - 17. That clearing limits shown. on the plan be maintained during construction by the erection of appropriate fencing or barriers delineating these clearing limits and proteciing the existing • planting . (See Chapel Hill recommendation #15) . 18% That individual building details be submitted to determine compliance with applicable building codes prior to issuance of any building permits . 19 . That sionage details be submitted to determine compliance with Artio1d5 Signs prior to the issuance of any sign permits . • • 015 20. That a phasing plan be approved prior to the initiation of construction activity and that all site improvements required for each phase be completed before a Certificate of Occupancy is issued for any unit within a given phase. (See Chapel Hill recommendation #16) 21. That a revised site plan, which meets all the conditions specified above, be submitted and approved prior to the issuance of the Special Use Permit. (See Chapel Hill recommendation #17) . 22. That the 100' setback requirement be waived along the southern property line as shown on the site plan because Weatherstone is actually developed at R-8 densities and. the other affected adjacent parcel is a power sub-station. . 23. That the applicant provide parking details which patisfy Article 10 • Parking. • • NOTE: THE PLANNING BOARD ADDED CONDITIONS # 22 AND 23 TO THOSE PRESENTED AT PUBLIC HEARI.NG,AS PART OF THEIR RECOMMENDATION FOR APPROVAL.. • • • • • • ' . • • _ • . . • • I, .... .. (..:Jib, ..•,S . . ...a....1...:y.yni..i..f.i•t¢,• ✓if ♦ t`t ' J' j . . r 22.61 AC. SEE MAP I' l,1 '+1 A: SEUC,EFIELD SEE MAP1 7 SEC. 2 E ! ?398• �1 4 AC SOGEF1El8 SEC 7 REV ! _ - N 11 ML L t ' � oar - • 16E � - .,BJ}q Y � 11�f ., S 3 • ] 82 -CA •� , j f P 17J ' r— _ `^- y a7 SF.E 102.( 61 11A). SEE MA! ]c+'ti4 ] f9E I.. ( MAI' 3: 6973 1' 9160 .l4 > .'� _j4�_ JSn 25 JA MAP `, MARY 5Lt 13 ' 5.9 AC jS89Af 25-'l,1 r j• AGy t�]ti;,C1iEEn _ �_— r]tD' t 1 397A 1.•t•t A l; . •: ] , lnlur?i] +• S1 t oitft t { 3 AC A 95 AC :r ! �t7rrt ,(WELI lk.i 1 ��-__ ---•-• •--•-1._—......_,_ tVE .en tJ!►+Jt'r (t.av •i�:i ,r P�(i E3( •. .�_.,—,_ — OFORTH TACT APPLICANT: GOFORTH PROPERTIES Nil ZONING. R—I PROPOSED ZONING: PDR-5 LUP DESIGNATION: TEN YEAR TRANSITION I"=400' a, • FLAT REFERENCES '_._.,_...._. _._.._._...:.��.._... . . ( .�. .. :•;:" LEGENII It,•I i0Y) fJq• 30 (J':. UF:'+r, 111]dJt li �Sa,)it':•,?,R••'+L' �1 lid ,:.mnN ZINC _. __._..._.i-^'• r/•a r nunm rlta 1.1 k,u�nu, ` i .- ('J :n..' I tma,01111.IINC •••• •••— -.••�.•. , ra,grq.•q] / ] / u J rn1,Ybr1I♦rv,•K]](a• • fA.l•,Y.�In i( t1♦1+• • {._. .. .i • I I.• yu 1 h�l•al'71i tiAl.•I! 1' 1 •]9�]1 tRa4•�iiN-51fi J�j71 yt r'.iJ{ �{ :Z ' 2 r'�iT • Ur:11nKi LOU I-- OWN }. • _ ] I:f m-my]in r.nfl . / .�.. • .. .. f •11 .,.]S•f . ♦t� :••,• ] 1]r: • . . ORANGE COUNTY pi "G DEPARTXEDIT U 1 1 rrnszonorGE OR CA.11.01.Z7A..' 2728 • ----- t. oat 4- or MEMORANDUM • • TO: ' ORANGE COUNTY PLANNING BOARD FROM: SUSAN SMITH, PLANNER III DATE: DECEMBER 10 , 1984 FZ: PD-2-84 SEDGEWOOD APARTMENTS (GOFORTH PR&ERTIES, INC. ) GENERAL INFORMATION Applicant: Goforth Properties , Inc. 121 North Columbia Street Chapel Hilt, N.C. 27514 Location: South :side of Interstate 40 and cotith of Weaver Dairy Road. Requested Action: - •Rezone from R-1 Residential to PD(H)-Ri..5 (Planned Development) and approval of Special Use Permit. - • Purpose: To allow the construction of a 224-unit apartment complex. Lot Size: "214.b3 acres or 1,952,794.8 so. ft. Existing Land Use: Vacant, wooded tract. Surrounding Land The property in question abuts - and Zoning: the Chapel Hill zoning/corporate jurisdiction. Zoning designations • are identified below for Orange • County (0C) and Chapel Hill (CH) . • • . North- I-40 and Sedgefield • Subdivision and R-1 • district (0C) South- Coventry Townhouses and R-5 district CH; Meatherstone Townhouses and . • Lake View Mobile Home Park and R-1 district (OC) ; and. • Village. Coirpany and Montessori Day School and 0-I district (CH) • • 018 • • East- ":Carol W+Woods. .Retirement, Community,and E-5 district (CR) West- • Vacant land' and district (0C) ..• . - Land Use Plan: The Land Use Plan designation of the property is 10-Year Transition. • The requested PD(H)-R--5 designation. is one of seven residential districts identified in the Plan es being compatible with the 10-Year Transition area provided certain criteria are met, • • • • • • • • I l • • • • • FINDINGS OF THE ORANGE COUNTY PLANNING BOARD PERTAINING TO APPLICATION PD-2-$4 SEDGEWOOD APARTMENTS BASED ON THE EVIDENCE SUB141 TTED- TO PUBLIC HEARING, THE PLANNING BOARD RECOMMENDS THAT THERE IS EVIDENCE TO SUPPORT THE Q 'FOLLOWING FINDINGS: (THE PLANNING BOARD MADE THEIR FINDINGS ON THE SUBMITTAL AS REVISED BY THE SITE PLAN SUBMITTED TO � PUBLIC HEARING ON DECEMBER 10, 1984.) Co . Planned developments must -comply with general and specific standards as set forth in Article 8 for Special Uses as well as those set forth in Article 7 for Planned Developments. Article 8.2.1 b) requires. written findings certifying compliance with the following: (1) Specific regulation s' individual Special Uses as set forth Article R.$ These regulations are divided into two (2) sections which include: (a) Application components; and (b) Specific standards for Planned Developments (Article 8.8.23 refers to Article 7 standards) and Special Uses- {Article 8.2.4) . (2) Other requirements as set forth in the Zoning Ordinance, including the provisions of Article 5 (Dimensional Requirements) and Article 6 (Application of Dimensional Requirements) . .isted below are the findings of the Orange County Planning Department regarding the application in question. The findings lave been presented by Article and requirement to assist the Planning Board in. its deliberations. 1RTICLES 8.6 AND 8.8 - APPLICATION C014PONENTS ("YES" indicates compliance; "NO" indicates noncompliance) PLANNING BOARD - "" "" ' " BOARD.OF.COMMISSIONERS lydinance Requirements I COMMFNDFD FINnINGs Evidence Submitted to Support'Findirigs FINDINGS 3.6 - Application submitted on Yes No Application, narrative and legal descrip- Yes No .orms providing full and accurate tion provided. iescription of proposed use, acluding. location, appearance ind operational characteristics 1.$ a) - Seven (7) copies of the X Y-es No 20 copies of site plan proveded; . yes No ,ite pi an prepared by a registe,Ced prepared by John R. McAdams , P.E.- "'- I.C, land surveyor or engineer containing: . North point, scale and date Yes N No Shown on site plan. " ' - Yes No. .. Extent of area to be developed X Yes No .Yes ' No I. Location and width of all ease- ments and rights-of-way within ar adjacent to the site X Yes No Yes No ARTICLES 8.6 AND 8.8 - APPLICATION COMPONENTS (Continued) PLANNING BOARD BOARD Of COMMISSIONERS ' Ordinance Requirements RECOMMENDED FINDINGS Evidence Submitted to Support Findings FINDINGS 4. Location of all existing or pro- X Yes No Revised site plan shows' l0 buildings with 224 Yes No posed structures on the site units; also shows club house, pool and tennis courts . 5. Location of all areas on the site X Yes No Yes No subject to flood hazard or inunda- There are no flood prone- areas on the tion as shown on flood maps or Site .accord!ng to FIA Flood Maps. soil maps 6. Location of all water courses X Yes No Water courses FeW6-fseen. shown o-*n _ Yes No on the site, including the site plan. direction of flow T ]. Existing topography- at a contour X Yes No Topography at foot contour interval of five (5) feet based Intervals have been shown. Yes No on mean sea level datum 8. Proposed or existing fencing, X Yes No Parking areas have been shown-, Yes No screening, 'gates, parking, Dumpster sites and screening have —' service-and storage areas not- been -shown. Others not applicable. 9. Access:to=s cte:•i ne1-Ud i--ng;§i.te X Yes No Access to s i to vi a Weaver Di ary_ Road and . . . Yes No distances on all roads used for �. Old University Station Road. access. No sight distances are shown on revised plan. 10, Elevations of all structures Yes - •X No Yes No proposed to be used in the No building details submitted for —' development. revised plan, 11 . Names and addresses of owners X Yes No Pcovi.ded in application. Yes No and applicants .� 12. A fee, as set by the Board of 'X Yes No ° ' ' Yes Nc� County Commissioners $490.00 application fee paid. __._ O i i ARTICLE 8.2.4 SPECIFIC STANDARDS/ALL SPECIAL USES ("YdO indicates compliance; "No" indicates noncompliance) I�? PLANNING BOARD BOARD OF .COMMISS- Ordinance Requui•rements RECOMMENDED FINDINGS Evidence Submitted to Support Findings ERS FI(NDINGS Article 8.2.4 requires the applicant to address the following: a) Method and adequacy of provision X Yes No Applicant Indicates water/sewer Yes Np- for sewage disposal facilities, service vi-a OWASA through Tines solid waste and water sere i-ce i n Weaver Dairy Road and Ti mberl yne. } Solid waste collection by private contract. One dumpster (8 cu.yd.) per 25 units - shown on plans. In response to OWASA concerns about the number of pump stations -to proWide sewer se rvice . 'The app] Icant's re- vised plan deletes al'l ' pump stations and provides.-a gravity flow system. b) Method and adequacy of police, Yes No Fire protection to be by- New Hope Yes No fire and rescue squad protec- Fire Department; fire hydrants pro-,,__._. tion vided'within 500 feet of all units. Police protection by Orange Co. Sheriff's Department- " Resemeservice by South Orange Rescue Squad. Responses received. c) Method and adequacy of vehicle Yes X No Interior roads (20 feet wide) Yes No access to the site and traffic are -to be private. Site access �. conditions around the site via Weaver Dairy Road, a principal arterial in the Chapel Hill Thoroughfare PVan. (8.2.4c CONTINUED)-" . cy Method and adequacy In response to the concerns of of vehicle access Chapel .Hil l regarding -access via to the site and Lochwood Dri ve,: the . appi i cant traffic conditions has, i.n the revised plan, proposed around the site. a 601 interior loop road with a second connection to Weaver Dairy via University Station Drive. Applicant proposes 224 units -with traffic generation characteristics of 5.4 vehicle . trips_ per day. Result is 4,275 trips from total development. Applicant has not proposed any improvements to N.C: 86 or Weaver Dairy Road to account for increased traffic. Applicant has provided additional 15 foot R/W for Weaver Dal ry Road. No future. access is •�-rovtded to NO. 86 via Lochwood Drive. O lU i� ARTICLE 8.8.23 - SPECIFIC STANDARDS FOR E VALUATION/PLANNED DEVELOPMENTS CA, Article 8.8.23 indicates that the application shall 'comply with the applicable sections of Article 7 - Planned Development ARTICLE 7 - SPECIFIC STANDARDS FOR EVALUATION/PLANNED DEVELOPMENTS ("Yes" indicates compliance; "No" indicates noncompliance) PLANNING BOARD BOARD OF COMMISSIONERS Ordinance Requirements RECOMMENDED FINDINGS Evidence Submitted To Support Findings FINDINGS Article 7.4 indicates the applica tion 'must first comply with all requirements specified in Article 20 - Amendments. Those requirements include: 20'.3.2 a) Map.:'show i ng affected. X Yes No Site plan provided at scale of Yes No property at scale of not less i" = 100'. than 1" = 100' nor more than 1" = 20' . 20.3.2 b) Legal description of —Yes No Description provided with Yes No property narrative. 20:3.2 c) ExVlanation of alleged Yes No No error alleged. Yes No error, if any, to be corrected by proposed amendment 20.3.2 d) Changed conditions, if Yes Na Applicant indicates growth of Yes No any, which make amendment reasona- multi-family/office uses. in area -- ably necessary to promote public and 1-40 corridor changed conditions health, safety and general welfare to justify request. 20.3.2 e) Manner in which proposed X Yes No Property located in IO.Year Transition Yes No amendment. will carry out purpose Land Use Plan Category. and intent of adopted Comprehensive Designation permits R-5 zoning Plan provided certain criteria are met. ARTICLE 7 - SPECIFIC STANDARDS FOR EVALUATION/PLANNED DEVELOPMENTS (Continued) PLANNING BOARD BOARD OF COMMISSIONERS Ordinance Requirements RECOMMENDED FINDINGS Evidence Submitted to Support Findings FINDING$ Article 4.2 identifies the criteria which will normally be used to determine the-appli- cation of a zoning district designation. -The applicant has applied far a PD(H) - R - y designation, The criteria for that district , are set forth in Article 4.2.4 and are as follows: a) Designated in LUP as X Yes No Property is located in Yes No Transition Area; `— 10-year Transition within Chapel Hill Area,,also CHT-1 Joint Planning Area Commercial Trans i tion - activity node. Node in JPA. b) Waterfsewer lines exist X Yes No Plans indicate water/ or assured of sewer lines to be Yes No installation,, installed. C) Direct access to X Yes No Direct. access is provided Yes No arterial or to Weaver Dal ry' Road,-a collector streets street classified arterial- , d) Urban services X Yes No Fire protection by New Hope Fire Yes No exist or to be Dept. ; police protection! by Orange provided. Co. Sheriff; rescue service by South Orange Rescue; recreation provided on-site (pool , club house, tennis courts) ; educa- tion by Chapel Hill , Seawell Elementary, 9 Phillips Jr. High; commercial facilities nearby-Tymberlyne Shopping Center. ARTICLE 7 - SPECIFIC STANDARDS FOR EVALUATION/PLANNED DEVELOPMENTS (Continued) Q CA Ordinance Requirements PLANNTNG.BOARD• •••-• _ BOARD OF COMMISSIONERS ' - RECOMMENDED FINDINGS Evidence Submitted To Support Findings FINDINGS Article 7.4 then indicates the application must comply with. certain specific requirements common to all Planned Develop- ments. These include: 7.4.1 so located with respect• to Yes No Access via Weaver Dalry Road which Yes No . major streets and mass transit is an arterial ; no access to NC 86. facilities and designed so as not -Transit service is available along to create traffic on minor streets Weaver Dairy, in residential districts Revised plan proposes second. access via Old University S tat-on Road. to Weaver Dairy. Road. 7.4.2 so located with respect to X Yes No Applicant bears burden of. extension of Yes No water, sewer, and storm drainage public facilities to serve the site. facilities that enlargement or extension will not result in higher net public cost or earlier incursion of .public cost and So located with respect to X Yes No So located as to have access to Yes No pol i ce,f-i re and rescue services, facilities in saine' .manner as R-1 and schools and parks so as to developed site. Supporting letters have access in the. same manner received from service agencies. .as permitted under the existing zoning 7.4.3 Site suitable for develop- X• -Yes No No flooding, erosion or soii subsidence or Yes No ment. without hazard from flooding, pooling *n site. Applicant must submit grading. erosion, and soil subsidence or plan to StE officer for approval . slipping ARTICLE 7 - SPECIFIC STANDARDS FOR EVALUATION/PLANNED DEVELOPMENTS (Continued) PLANNING BOARD BOARD OF COMMISSIONERS Ordinance Requirements RECOMMENDE12 FINDING5 Evidence Submitted To Support Findings FINDINGS Article 7.14.3 sets forth "site planning" standards with which an applicant must comply. _ Standards regarding "external relationships" are as follows: a)1. Access points provided to Yes X No Applicant proposes access via Weaver Yes No encourage smooth traffic '� Dairy Road and University Station Road. flow with controlled turn- Applicant does not propose any Improvements ing movements and minimum to-Weaver Dairy Road to provide for .hazard to vehicular or channelized and controlled turning movements. pedestrian traffic. Use of minor streets by substan- tial traffic is•discouraged, 02, Safe and convenient routes Yes X. No Pedestrian pathway and crossing details Yes No provided for pedestrians have not been submitted. and motorcyclists. Crossings safely markedt located and .controlled. ' . .a)3. Visibility provided .at* inter- _Yes X No Sight triangles at road intersections Yes No sections (pedestrian and vehicular) are not shown on plan. Pedestrian crossing in accordance with Article 6.8. details have not been submitted. a)4. 100-foot open space provided Yds X, No 100' open space provided along property Yes No along per•i.meter of RD-N •district. lines in .County jurisdiction. All'. specified Recreational use and off-street improvements located in compliance with parking set back at least 75 feet requirements with-exception of structure- which of district boundary, - 'intrudes on 100' open space requirement north of Weatherstone and aJS. Yards', .fences, walks or the Duke Power facility." Yes X No Yes No vegetation provided to screen Screening shown generally on plan , --- off undesirable views, light but details not provided.. ing, noise, etc. Parking/ . loading areas and refuse collec- tion/storage areas screened. ARTICLE 7 - SPECIFIC STANDARDS FOR EVALUATION/PLANNED DEVEL0PMEN3S (.Cant#nued) CD PLANNING BOARD BOARD OF COMMISSIONERS -.j Ordinance Requirements RECOMMENDED FINDINGS . ' 'Evidence'Subrnitted•To Support Findings. FINDINGS Article 7.14.3 standards continued: a)6. Maximum building X Yes No Proposed'buildiirigs are. three.-story: Yes No height complies with Oith height.ht• of a 41-feet. approximately 41feet. standards set forth - Buiidings•.meet requirement in Section. &.2.1 in Article 6.12,3 and which allows (2) feet of additional height Article -5,1 .1 for every foot of additional setback. . a)7. Signs to be erected In Yes X No Sign details not provided.*1 Sign -Yes No accordance with Article g. '� requirements-must be submitted for Standards regarding "internal determination of .compliance prior to relationships`.' are as follows: issuance of sign permit: _ b) 1 . Streets, drives and parking X Yes No Layout satisfies requirement. Yes No areas provide safe .and con- T venient access for dwellings and emergency vehicles, .and do not create small block sizes. b)2. Vehicular access controlled Not applicable as .follows• -:a) •Streets�serving 50 or Yes . No Yes ' ' No less dwellings provide ._..._. direct access to parking/ service areas. ••• OZ. b) Streets serving greater X Yes * No Layout satisfies requirement. Yes ' ' No than SO dwellings provide access to parking areas so -located, designed -and controlled as to channel traffic without interruptlon, :0- Walkways form safe, con- Yes X No Sidewalk) details incomplete. Access Yes . No venient system of access to to dumps ter sites not shown. dwellings,- facilities. and off-site designations. Maximum wal-king distance between dwellings and parking; delivery and refuse collection areas does not exceed 100 feet, ARTICLE 7 — SPECIFIC -S-TANDARDS FOR EVALUATION/PLANKED DEVELOPMENTS (Continued) PLANNINQ BOARD . BOARD OF COMMISSIONERS -Ordinance ReQuirements RECOMMENDED FINDINGS Evidence Submitted*To Support Findings FINDINGS Article 7. 14.3 standards continued: Walkways used as play Yes X No Not specified on plans. Yes X No areas or school routes by children located and designed to minimize contact with vehicular traffic. Crossings appropr(ately marked_ and safeguarded. b)4'. Protection of 0 sibility- See a)3. and b)3. above. 05, Open• space.and spacing between buildings - See Article 6 standards. 00 ARTICLE 5 - DIMENSIONAL. REQUIREMENTS ("Yes" indicates compliance; "No" indicates noncompliance) PLANNING BOARD BOARD OF COMMISSIONERS Ordinance Requirements RECOMMENDED FINDINGS- Evidence Submitted 7o Su2port Findings FINDINGS Article 5 lists standards . co for minimum lot size, lot width, front, side and rear setbacks, maximum building height and lot coverage and development intensity. The applicant has applied for a . PD14-R5 designation. The standards for that district are set forth in Article 5.1 . 1 and are as follows: a) Minimum lot area per X Yes No Article 5.1.1 of the Zoning Ordinance Yes No dwelling unit - none specified '—"' prov ides for planned development-housing . —` sq.ft. projects to be considered on a site by site • b) basis.M€nimum lot width - X Yes No Yes No none specifiedq• ft. Same as above. C7 Required frcint setback - X Yes No Same as above. Yes No None Specif€pd, `- e) Required side and rear X Yes ' No. Same as above, Yes No setbacks - e ft. e) Maximum bu Aft'ltaf�ht - Yes No Maximum building height provided by Yes- No 25 ft• applicant is 41 feet. - Section 6.2.1 provides for an :additional (2) feet. additional height for (1) foot of Compliance with lot coverage additional setback. and development intensity standards is addressed in Article '6. .� ARTICLE 6 - APPLICATION OF DIMENSIONAL REQUIREMENTS ("Yes". indicates. com fiance' "No" indicates noncompliance)- PLANNING BOARD- BOARD.OF COMMISSIONERS Ordinance Requ.irements RECOMMENDED' FINDINGS Evidence SubmittedTo Support Findings FINDINGS Article 6 lists specific standards which apply to various types of development applications. Article 6.12 contains those- development intensity standards which apply to group developments controlled by the Land Use Intensity (LU.1) system. a} Minimum gross land X Yes No. Applicant's site contains 44,826 acres or Yes No area - 10,000 sq. ft. __.._ 1 ,952,707.6 square feet. b) Aaximum gross land Yes No Article 5. 1' ' of the Zoning Ordinance Yes No area - None sq. ft. provides for planned 'developments to Specified be approved on a site by site basis. c) Maximum floor ratio - X Yes No Maximum permitted by Ordinance is Yes No 1200 423,715 square feet. Applicant's '- Maximum floor area plans indicate floor area of 230,400. permitted - square feet. 423,715 sq. ft. d) Required minimum open X Yes No Yes No Applicant's plans indicate ;1 ,279,328 square --- space ratio - _76 feet of open space. Required minimum open space - 1 ,610,117sq. ft. o Note: See Appendix A for "Definitions". ARTICLE b - APPLICATION OF DIMENSIONAL REQUIREMENTS (Continued) p . N PLANNING BOARD BOARD OF COMMISSIONERS .Ordinance Requirements, _RFCiIMMFJ nFn F1NDI NGS Evidence Submitted To Support Find i-ngs FINDINGS Article 6.12 standards (continued) e) Required minimum live- Yes No Applicant provides 1 ,015,417 square Yes No ability space ratio - feet of liveability space. .S2 Required , minimum liveability space - 1 ,015.407.2 sq:.ft. f) Required minimum recreation X Yes No Applicant's revised plan provides for Yes No space ratio - . 6 702,974,73 square feet of recreation Required minimum recreation space. space - 702,9.74.73 sa., ft. Yes No Note: See Appendix A for "Definitions". ARTICLE b - APPLICATION OF DIMENSIONAL REQUIREMENTS :(Continued) _...: PLANNING BOARD BOARD OF COMMISSIONERS .Ordinance Requirements RECOMMENDED FINDINGS Evidence Submitted•To Support Findings FINDINGS Article 6.24 contains those , standards applicable in the MTC-Major Transportation . Corridor district. These - standards include the - following: a) Minimum of 250 of total X Yes No Applicant has exceeded=the,•re'q•u-irements. Yes- No lot area shall remain uncovered. = b} 100-foot buffer X. Yes - No IOW •buffer:shown..on 'pl•an.• to.;be .retained Yes No required adjacent to.' in natural ..vegetation... edge of Interstate highway right-of-way. Kept in natural state .or- landscaped in accordance with approved landscape plan. c} Front, rear, and 'X Yes No 100" setback. shown on plan. " Yes No side yard setbacks required as follows: 1. 100 feet adjacent ' to Interstate right.- of-way. - - EARTIC[.E b - APPl.1CATION OF DIMENSIONAL REQUIREMENTS (Continued) . I PLANNING BOARD Ordinance Requirements .:. ,,.-RECOMMENDED FINDtNGS Evidence Submitted To- Support Findings BOARD`<Ok�;..COMMISSIOtJERS•. . _ .• "FI ND1 NGS Article 6,24 standards O {continued} d) Off-street paing and loading sh 11 conform with the . requirements of Article lO •The* oFF- Yea X No. Applicant proposes' 363 parking 'spaces-., Yes No Street-parking standard Depending on. the -unit mix, this requi rement for the proposed use is .• may not be satisfied.by the -revised plan. as follows: . Nd data submitted on which " to cal cul atedrequi rements. Application of the standard results in a requirement of spaces: The off-street loading 'Yes No ;Not appli:cab]e. Yes No ; standard is: ' Application of the standard results in a requirement of spaces. ... Signage shall conform with. the. requirements of Article Q, Yiz�s:x --No S i gri Beta i l's not grovi ded:. 'Yes so ARTICLE 6 APPLICATION OF DIMENSIONAL FiEQuIREmENTS (Continued) PLAIII4,114G BOARD ---_ Ordinance Requirements RECOMMENDED FINDINGS BOARD OF OOhM1 SS I ONERS Evidence Submitted To Suppott '>iindings F1 ND t4GS Article 6.24 Standards (Continued) e) 3: No more than 10 Yes x No Landscape plan not submitted. Yes Into parking spaces .-- allowed in a con- tinuous row without division by landsca- ped median strip. Every fourth-row of. Yes No Not applicable. Yes No parking separated by 8-foot median with at least one tree for each 60-feet of median length. 4. Type A screen is Yes x No Screening details not provided; however, Yes No required. Standards !' general landscaping is shown on plan. . for that type include the following: Opaque screen to a height of 6' with intermittent visual obstructions to a height of 20 feet. Cu ARTICLE 6. APPLICATION OF DIMENSIONAL REQUIREMENTS {Continued} PLANNTfi6'8`0-AAD - BOARD OF C0,41i*!SS I©HERS Ordinance Requirements RE04MMEI4DED FINDINGS Evidence Submitted To Support Findings FINDINGS Article 6.24 standard (Continued) CD f. The develgpment shall conform Cn with the requirements of Article 12 - Landscaping and Screening. These standards are as follows: 1. - Street frontage land- Yes X . No Landscape plan not submi tted. Land- Yes No scaping must include a scaping shown generally on plan. 10-foot landscaped area planted ffith one tree per 40 feet, a hedge or other durable landscape material at least 3 feet in height, and grass or gr©u�3d cover. 2. Peripheral landscaping Yes , x No Landscape plan not submitted. Landscaping Yes No :must include a 10-foot shown generally on, plan. landscaping area planted with one tree per 60 feet, a hedge or other durable landscape material at least 3 feet in height, and grass of ground cover. '3. Interior landscaping Yes. X No Landscape plan not submitted. Landscaping Yes No must provide coverage . shown generally on plan. of at least 5% of any other vehicular use area. ------- • 036 I COmbilwaArma ADDENDUM TO SEDGEWOOD APARTMENTS TRAFFIC IMPACT ANALYSIS • This addendum to the Traffic Impact Analysis originally submitted in August, 1984, addresses the traffic impact of the revised development plan. The plan was revised by the developer to meet concerns raised by the Town of Chapel Hill planning staff in their courtesy review of the development. The principal change to the plan that would affect traffic is the revision to the project's external access. While the original proposal had one access point on NC 86 via Lochwood Drive and one access, point on Weaver Dairy Road, the revised plan has two access points on Weaver Dairy Road. This revision was based on the • desire of Chapel Hill to limit access points on NC 86 and to have all access to a • .development on one thoroughfare. This addendum includes revised Sections V through VII, since sections I through IV of the original report would not change. Figures 2, 3, and 4 have also been revised and are included in the addendum. It should also be noted that the signalization and installation of turn lanes at NC 86 and Weaver Dairy Road has been completed and has significantly reduced congestion in that area. • V. TRAFFIC DISTRIBUTION AND ASSIGNMENT The trip ends estimated in Section 1V were assigned to the streets and thoroughfares serving the proposed project. The distribution of trips by direction as shown in Figure 1 was derived from existing travel patterns, • projected future travel patterns, and the spatial distribution of employment and other travel opportunities in the Research Triangle area. • Figure 3 shows existing (1984) average daily and P.M. peak hour traffic on • the existing major thoroughfare system serving the project. Also shown are the additional traffic volumes that would be added by Sedgewood Apartments and by other approved developments in the vicinity. Figure 4 shows traffic volumes that would occur when 1-40 is completed. -1- • . 0 3 7 • . . .- NO • .. . . . 0. . • . ?..- .. ci. : 0• 0 • 0 • ' . •C 0 • Gott d'il 3 U . , • . s so ; r-- ...-‘ I s / . 1 ' ' \ . \ /. ■ . ' 1 / I r 1 / , 1 86 UNIT .. S i i •• . 6.,... 1"1. i I I. I i // . ' . . 0 , • . ill . -..' / • I -14—RECREATION • , i : . • i I ''' I . I I • . 1 I I •• TOTAL UNITS..:224 I ' ei I cc • 4-. 63 , 1.5 I 1-7 t RECREATION • North • ' _: S I . o no . • I I.'... .\ I\ . P n some u$ Feet II s 1 -42 UNITS . 1 \ • \ — i ‘, - 1 • s.. '' ss. \ . • .. . . . • • 1r \. 36 UNITS . --... i 0 I, • \ . . ■• ' . . / . 0 ..... ..,/ \ • ' L.... I . ...-_ 0, . --_-1 . , . FIGURC CSEDGEW009 •KimlepHorn LAND USE PLAN 2 APARTMENTS • • • . . • ... . .. _ • 0 8 .• . , 00 k01.. , • . • . .......- . i t . '66 gr' . , 10/000 :690: 21u•-•„ kl-- , (650) .00 ici.-‘" ,-- , 53551(0)''''' \ t 18541:-(40r • 03C • • „jrz ...rot -.-•'... "---...... v "..'” ...-•""*. I LEGEND I ; P.M. AVERAGE •.- z • I I PEAK HOUR DAILy •GP 0 P. •:-.•....c TRAFFIC TRAFFIC. •a— 54. 0 1 • • m K• / Existing 1934 Volume •Or".0000 0000 0 i I . , F'.. 1 / Additional Traffic From 4P.O00 :000: Other Approved , Developments mi I a 511 1 1 Additional Traffic From 4P-(000) (000) • a . I I Sedgewood Apartments LI I 61 1. I 1 g - i i . 1• 4 1 ...... I 4 Lane Configuration Required . . . I i II t I - - I I - \ Signal Required i It I \ ' 1 North • ■ \ -------3."`` i ..c- =OP ...el &ill ■ vg. 0.0 • .1..021(17) , Not To Scale '. --I \ • . 3600 ••• tt: . ••0411) itp :533: ft,./L. \ (502 .00) 11.8 1 • \ • • co • V' 0 REVISED SITE PLAN (I ONNI1•10•111, .14101111111111111011V ‘ • • TRAFFIC ASSIGNMENT AND FIGURE • SEDGE WOOD RECOMMENDED IMPROVEMENTS i Kim! 'I • WITHOUT 3 • APARTMENTS . 1-40 INTERCHANGE • - , • �,.n.... ... r.�..n....__�.�.._.._._.__ .._—.._•.ter w�..—�....--.__ _ _..�r.�.r..r..�..�_..—�...__.-....�.�•.....�.._.._.._.... .. � 039 .• • • _ ••• ko).4 - • ` 0 . 4100 • • ‘;; :157: . • f . t t (148) ir / ;, ao 3i �`51i" Va • • c 3,1 t5• 0.1 i7 c • et-,,,s,-.. -1,28p10, AA3 5• m"r `60� t4 r r' • op • 0g6 • 11).000 :sso: 3o `�a�) • (650) °,, . ...ow 657:9:(0) . 1 Z' t 140:41:(40) H N 1 . x • t• c3 N .. . • w V a+ 16) • 0 q co a 54 ` ail +"•'_�+— ea"r co `�{ i, %� LEGEND co n f t E.A.Si AVERAGE • N 4 w.. / PEAK HOUR OAIIY• v b ..� : TRAFFIC TAAC a ti ,-�? /'. Existing 1984 Volume° r-Q000 0000 i . i ! Additional Traffic From .,w:p00; :000; • Other Approved , x ( / tt I / Dovelvpmente cc I O . Additional Traffic From +-(000) (000) P. . ' Sedgewood Apartments / ' a • MI I j. 0 °Adlusted To Reflect Influence Of 1-40 I11( • I Lane Configuration Required _0,41 it 1 . 1 1 ' ` Slgnai Required _„of li� � , It t, , 3600 i1 t-6 •,"•`- o-3):___j :157: .c-rr.0:13) ' (143) 14_ ;\ Norm r,.._ . ` m"' ,\ Not To Scale REVISED Sf1EPtAN NO J SEDGE OO� TRAFFIC ASSIGNMENT AND riGuRE I1Cimley.Norn ' RAPARTMENTS „ _ , . • O . . . _ . . . ..... . _ _ .. • . • 040 czilmilgyootbovo Sedgewood Apartments would add 325 daily trips to NC 86 north of Weaver Dairy Road before completion of 1-40, and 680 trips after 1-40 is completed. The project would add 650 trips to NC 86 south of Weaver Dairy Road. To Weaver Dairy Road west of the apartments would be added 975 trips before 1-40 completion and 1,330 trips after completion. East of the apartment entrance, 502 trips would be added to Weaver Dairy Road before 1-40 completion and 148 trips after 1-40 completion: VI. TRAFFIC CONDITIONS AND IMPROVEMENTS NEEDED • A. Projected Traffic Conditions Traffic conditions at' intersections near the project are described in • terms of Level of Service, where Level of Service "A" is a condition with very little congestion and Level of Service "E" is highly congested • with long delays. Level of Service "C" is generally used as a design' standard, although many urban areas accept Level of Service"D" during peak traffic periods. Table 3 below shows the level of service for project-related intersections under various conditions. . TABLE 3 INTERSECTION LEVELS OF SERVICE • (PM Peak Hour) Future(1) — Future(1) • Before 1-40 After 1-40 Without With Without With • Intersection Existing Sedgewood Sedgewood Sedgewood Sedgewood NC 86 at Weaver • Dairy Road(no • signal) NC 86 at Weaver Dairy Road(with recently installed • improvements) • NC 86 at 1-40 B(2) B(2)• (1) Includes approved projects in vicinity (2) Assumes signalization - • -5-. • • • _ , __._ .,_. • .._ . . • 041 • . lit iniality2 orall , . , • . . As shown above, the intersection of NC 86 and Weaver Dairy Road will • operate at an acceptable level of service with the traffic signal in • place, both with and without the project. Delays to through traffic on Weaver Dairy Road at the project entrances would be minimal, although traffic turning left out of the project would experience average delays during peak periods. The ramps at the NC 86 and 1-40 interchange would operate well with signals, with delays during peak periods for . exiting left turns if stop control is used. Project traffic will not . substantially affect the interchange operation. ' . - B. Improvements Required _ . . As shown by Table 3, the signalization and addition of turn lanes to the . . • intersection of NC 86 and Weaver Dairy Road is required to serve both existing and planned development traffic. (This project has been completed by NCDOT). Based on peak hour conditions, a signal also appears to be desirable at the 1-40 interchange, with or without the • - project. Project exits should have separate left and right turn lanes to avoid• .. • delays for right-turning outbound traffic. Left turn lanes on Weaver Dairy Road approaching the project should be provided at both .t . entrances. Property along the Weaver Dairy Road frontage should be dedicated for widening to the planned ultimate cross section, as . . required by the County. The major internal project street should be a • _ two-lane street with a 20-foot minimum cross section. Old University •• . Station Road should be paved and constructed to County standards. . - Standard stop signs and pavement marking should be used at both . . • • project entrances, and enough clearing should be performed to ensure . adequate sight distance for exiting traffic. The entrances should be designed with adequate radii to conform with County standards and permit easy access and egress. - - - • 1 -.. .., -6- . • . . i . . • , - . • 042 11.020algypaztivi VII. SUMMARY The proposed access to the development coupled with the recent intersection improvements will ensure adequate transportation service for the Sedgewood Apartments. An adequate existing and planned thoroughfare system serves • the proposed development and the traffic generated by this project will not adversely affect the surrounding transportation system. • • • -7- M I N U T E S 043 ORANGE COUNTY BOARD OF COMMISSIONERS REGULAR MEETING • DECEMBER 18, 1984 The Orange County Board of Commissioners n,�t in regular session on December 18, 1904 at 7:30 p.m. in the Old Post Office in Chapel Hill, North Carolina. Commissioners Present: Chair Don Willhoit, and Commissioners Shirley Marshall, Moses Carey, Ben Lloyd and Norman Walker. County Attorney Present: Geoffrey Gledhill. Staff Present: County Manager Kenneth R. Thompson, Administrative . Assistant to the Boatd Beverly A. Blythe, Administrative Secretary Joanna Bradshaw, Financial Analyst II Donna Clayton, Director of Public Works Ray Herding, Tax Supervisor Kermit Lloyd; Planner Susan Smith and Director of Perks and Recreation Wayne Weston. A. BOARD COiiMRNTq Commissioner 'Marshall indicated that item 912. should read "Amendment of the Resolution adopting the Child Care Council's recommendations. D. ,AQTRNCR C9r4MRNTa .1. r•]a•7'TERS ON THE PSINTED ACZNI I NONE. _ 2.._MATTERS NO't OH THE PRINTED AGEND4 NONE. C. MINUTES Motion was made by Commissioner Marshall, seconded by Commissioner Carey to approve the November 20, 1984 minutes as corrected. VOTE: UNANIMOUS. NOTE: The minutes for December 3, 1984 will be corrected and presented at the next meeting for approval. D. ApPOYNTMENTS • , Motion was made by Commissioner Marshall, seconded by Commissioner Carey to appoint Charles W. Etheridge to the ABC Board. VOTE: UNANIMOUS. . Motion was made by Commissioner Carey, seconded by Commissioner Marshall to appoint Will Ward to the Carrboro Board of Adjustment. VOTE: UNANIMOUS. Motion was' made by Commissioner Marshall, seconded by Commissioner Lloyd to appoint William B. Bunch as an alternate on the 'Orange County Board of Adjustment. •• VOTE: UNANIMOUS. E. c r P:; • • Ili1ATS911 P. TTRMS FOR DEGJSTOU 1. IMPKB^EAD._.S4 MIEITY C tIC:1-2.11121112,Y Lorraine Parker, Chair of the Parks and Recreation Council announced that it was the unanimous consensus of the Council to accept this property for outdoor recreational use. Janice P. Scroc,jgs, Secretary and•Treasurer of the Homestead Community Center, spoke briefly about the organizatiori• of the center arid'referred to the charter in which it states that "no propertyright shall accrue to any member or person And in case of dissolution all property or ascots after payment of eguity •.'certificates and debts, shall accrue to the benefit of the Calvander • • • • '044 Home Demonstration Club, and if there be none to the County of orange." Due to the declining membership, on November 14 the Board of Trustees voted to turn the property over to the County and recommends that it be used for recreation. • There are no debts on the property. Motion was made by Commissioner Narshall, seconded by 'Commissioner Carey to approve the resolution that Orange County accept the gift of the Homestead Community Center, Inc. tract of land, together with all improvements and appurtenances therounto belonging, provided the Homestead Community, Center, Inc. can deliver fee simple title without liens or other encumbrances by general, warranty deed on or before the 31st day of December, 1984 this the 18th day of December, 1984. VOTE: UNANIMOUS. '► Y •' [' ► DILBF,TNENN TBD COUNTY, DSS AND CHILD CAR!; NETWORKS Commissioner Marshall made reference to the resolution that adopted the Child Care Council recommendations and indicated that the Social Services Board has recommended that the requirement to transfer the Day Care Coordinator position on.July 1, 1984,be deleted from the amendment at this time. Peggy Pollitzer, President of Child Care Networks, indicated to the Board of Commissioners that • on July 1, 1984 the transfer of the position did not take place because Child Care Networks was not yet ready and did not have a full board of directors and could not meet all the state requirements. At that time,a delay in the transfer was granted by the Board of Commissioners. An agreement has been reached among Child Care Networks, Day Care Coalition and DSS.. to keep the day care coordinator position with DSS until such time that DSS, day care centers and Child Care Networks determine that the position should be transferred to Child Care Networks. Commissioner Marshall indicated that the Social Services Board would like to have some direction from the Board of Commissioners for funding and an indication.to their willingness to leave this in abeyance and unsteady for an indefinite'time. Commissioner Carey emphasized that approval of the present recommendation would promote fragmentation of services which the Board should not do and which he would not support. Chris Nutter, member of both the ASS Council and Child Care Networks, pointed out that the decision to keep the position in DSS was made only with the welfare of all the children in Orange County in mind. Commissioner Carey questioned the purpose of the proposal and Chris Nutter clarified that the request is to revoke the transfer and let Child Care Networks continue at a pace conducive to a cooperative effort to work out the problems. Carol Huyck, Executive Director of Child Care Networks,' emphasized the amount of work that'needs to be accomplished in Day Care and feels that by working together and concentrating on doing :a good program of information referral and working with family day care homes and building up a relationship with the day care centers in the community that Progress will be made. Commissioner Lloyd questioned the sources of revenue and was assured by Peggy Pollizer that all money promised had been received. Peggy Pollitzer indicated that :Child Care Networks will be applying for •a grant so a Child Care Coordinator could be hired whb would provide :technical assistance to the family day care homes; if funding was not received, the•Cod ty.hwould be approached. ' I • Laszlo questioned that natural vegetation .constitutes screening. Smith reviewed the definition of a Class A screen. • Walters asked if areas were cleared. Yuhasz felt that the woods • were not mature, but were also not cleared. Smith read the minutes of the public hearing on this matter. Go'rdon inquired how to satisfy the request for later provision with a condition. Smith raised the issue of applicant accountability at a later time Yuhasz asked Smith to show on the site plan where the waiver was requested. Smith clarified it was at the easternmost property line of the &ubmittal, the eastern line of Lot B. • • Shanklin questioned that if planted, it might have to be torn down, for later development. Walters suggested it might raise the property ' value. Laszlo questioned delaying the cost to another developer. Greenberg noted it was not a common prodecure to approve an "extended" • condtion. VOTE: 6 in favor the the proposal with all the conditions. Yuhasz abstained. (24) 0e. SEDGEWOOD APARTMENTS-PD-2-84 The Board reviewed Sections 8.6-8.8. By conscious the Board focused their review on -the revised site plan submitted to public hearing on December 18, 1984. The Board discussed building height requirements. Collins clarified • • that. Article 6.2 allows building height variations with additional• setbacks. • • • • . • • • Gordon inquired about building 'details. Smith responded a condition addresses the submittal and approval of building details. MOTION: Greenberg moved that the Board recommended positive findings except on #10. Pilkey seconded the motion. VOTE: Unanimous. MOTION: ' Yuhasz moved that the Board recommend positive findings on 8.2.4 a !. b. Shanklin seconded the motion. Greenberg asked why the pump stations were deleted. Smith responded to provide for a gravity flow system. VOTE: Unanimous. , TF Board discussed 8.2. (c) . Gordon reviewed Chapel Hill 's recommendation. Smith reviewed the • staff reasoning citing •Lochwood Drive as a future access to NC. 86. MOTION: Yuhasz moved that the Board recommend a positive finding. Shanklin seconded the-motion. 0 Smith clarified that this finding also addresses improvements, or lack thereof, to Weaver Dairy Road. • • MOTION AMENDMENT: Yuhasz amended his motion to read a negative finding. - Walters seconded the motion. 0 • VOTE: ' Unanimous. • • • • • MOTION: Shanklin moved that the Board recommend a positive finding on 7.4 (20.3.2) . Laszlo seconded the motion. VOTE: Unanimous, MOTION: Greenberg moved that the Board recommend positive findings on 4.2 Walters seconded the motion. VOTE: Unanimous. MOTION: • Shanklin moved that the Board recommend positive findings on 7,4. Laszlo seconded the motion. Greenberg questioned erosion problems. Smith responded that the project posed none. Yuhasz clarified that the land and project posed no special problems. VOTE: Unanimous. MOTION: Yuhasz moved that the Board recommend negative findings on 7.14.3. Greenberg seconded the motion. VOTE: Unanimous. • MOTION: Greenberg moved that the Board recommended positive findings on 7.14.3 a)6 and b)2 and negative findings on a)7 and b)3. Laszlo seconded the motion. . Yuhasz asked staff to clarify the finding on a)6 in light of the building height allowance provision cited earlier. Smith responded staff made an-error in the recommendation. • • VOTE: Unanimous. MOTION: Laszlo moved that the Board recommend positive findings on Article S. • Shanklin seconded the motion. VOTE: Unanimous. ' • • • MOTION: Laszlo moved that the Board recommend positive findings on 6.12 a-d. Pilkey seconded the motion. • VOTE: Unanimous. MOTION: Laszlo moved that the Board recommend positive findings on .6.12 e--f. Pilkey seconded the motion. • VOTE: Unanimous. MOTION: . Laszlo moved that the Board recommend negative findings on 6.24. • Shanklin seconded the motion. VOTE: , . . Unanimous. ' nanimous. ' • MOTION: Laszlo moved that the Board recommend positive findings'on 6.24 a-d.' Greenberg seconded the motion. VOTE: Unanimous. V . MOTION Laslo moved that the Board recommend positive findings on 6.24 e 3-A. Pilkey seconded the motion. VOTE: • . Unanimous. MOTION:• Laszlo moved that the Board recommend positive findings on 6.24f. seconded the motion. . . VOTE: . ' , Unanimous. ' - • • . MOTION: , Greenberg moved that the Board recommended that the general findings of 8.2.2 are satisfied. . Laszlo seconded the motion. Pilkey questioned the promotion of the public health, safety, and welfare given existing traffic on Weaver Dairy and the projected traffic generation figures. - Gordon responded there was no evidence to indicate that the project would push the road over the desired capacity level. Walters responded the project posed an inconvenience versus danger. • Gordon noted it was a judgement call and evidence needed to be cited. • Laszlo asked tliat• the conditions and general findings be revised at the same time. • Gordon reviewed the process for the Board indicating that the specific and general findings should be made and these• conditions specified • to overcome any deficiencies. Laszlo withdrew her motion. ' MOTION: - •. • Shanklin moved that the Board recommended that 8.8,2 has been satisfied and that the project be approved with the conditions. Greenberg seconded the motion., • MOTION • AMENDMENT: Yuhasz moved that the. Board recommend that the 100' setback be waived, as shown on the site plan as densities are R-5 on adjacent • property. - • Gordon asked why staff had not commented on this Smith responded that staff had failed to address the problem with a condition, but the-Planning Board could add. Collins added that Weatherstone was developed at R-8 densities. Smith clarified that there were inconsistencies between the use and the zoning.; Yuhasz suggested adding the wording "in recognition of actual de- velopment of the adjoining properties'!: MOTION REVISION: . Gordon revised the amendment to read ". . . because Weatherstone, is actually developed at i7--8 density and the other affected parcel is a sub station." 0 Laszlo seconded the motion. • • ORANGE COUNTY •BOARD OF COMMISSIONERS ACTION AGENDA . ' ACTION AGENDA ITEM ABSTRACT ITEM NO. ' liS ' MEETING DATE February 19, 1985 045•. . . . - SUBJECT: PD-7-84 OCCONEECHEE POINT II (HALLMARK WOODCRAFT COMPANY) , • . DEPARTMENT: PLANNING PUBLIC HEARING: YES - X NO . . - - • ........._ 1 : ATTACHMENT(S) : SEE 11/26/84 PUBLIC INFORMATION CONTACT: EDDIE KIRK - . HEARING AGENDA PACKAGE; . . . 11/26/84 P.H. MINUTES • FINDINGS OF FACT CHECK- • PHONE NUMBERS: HILLSBOROUGH - 732-8181 LIST . - HILLSBOROUGH - 732-9361 . . . 967-9251 DRAFT 2/12/85 PLANNING CHAPEL HILL - MEBANE . - 227-2037 . BOARD MEETING . . DURHAM - 68H-73314. . ...._:_... - . . . PURPOSE: To consider a proposed Planned Development/Special Use Permit and rezoning application from R-1 to PD-I2, presented to public hearing on November 26, 7584 for approval. . . The Planning Board recommended approval on February 12, 1985 . . . . , • . . •• . . , - • NEED: Hallmark Woodcraft Company has requested a Planned Development designation - . • for 6.27 acres of land located off N.C. .86, west of Occoneechee Point and north of Southern Railway. The purpose of the request is to permit the • . - • construction of four industrial buildings to be used by Hallmark Woodcraft Company for their business. • • The property in question is part of lot number 4 of Orange County Tax Map • 45-Hillsborough Township; The present zoning classificatin of the property is R-1 Residential , while the requested designation is PD (I) - 1-2 .Industrial-2, • • ' . • • The property is located in a Commercial-Industrial Activity Node as designated on the Orange County Land Use Plan. That designation permits a range of commercial and industrial zoning classifications, including the 1-2 , designation. •Certain zoning and development standards must be met and a Special Use Permit must be obtained for the development to proceed. • • IMPACT: Approval of the request would allow industrial development for Hallmark Woodcraft Compnay on the site. . . • - . . RECOMMENDATION(S) : That the Planning Board recommends approval of the request • subject to the following conditions: . • . . . . . . • ' . . • . . • ' - •. • • 046 IECCEENDATICNS Article 8.2.2 states that where a preponderance of evidence indicates compliance with the general standards, specific rules governing the specific use, and that the use complies with all required regulations and standards, the application must be approved. Unless it is found, in some specific manner, that: 1. The use will not promote the public health, safety and general welfare, if located where proposed and developed and operated according to the plan as submitted; • 2. The use will not maintain or enhance the value of contiguous property; 3. The use is not in compliance with the general plans for the physical development of the county as embodied in these regulations or in the Conprehensive Plan, or portion, thereof, adopted by the Orange County Board of Commisdioners. • The burden of proving one or more of the above findings .is on those opposing the application. The proof must also be in the form of competent material and substantial evidence. No information has been received which would establish grounds . for making one or more of the above findings. The Planning Board has reviewed the application, the site plan and all supporting documentation and has found that the applicant does comply with the general standards, specific rules, and required regulations. Staff recommends approval of the request. The Planning BGard'does, however, recommend the attachment of . • conditions to the approval whibb are specified in the abstract. • • • . . 047 1. That all improvements to Alexander Dickson Road be to NC DOT standards and that engineering plan d be submitted to NC DOT for approval. 2. That Alexander Dickson Road be constructed and corgleted prior to the issuance of any occupancy permit. 3. That Alexander Dickson Road be dedicated to the Public following construction. 4. That the applicant • obtain from the Town of Hillsborough approval of connection to the Town of Hillsboroughis'water and sewer system ' prior to the initiation of construction activity. 5. That detailed water and sewer, plans be submitted to the State for approval prior to the initiation of construction activity. 6. That water and sewer lines be installed prior to the issuance of an - - occupancy permit. • • 7. That a detailed landscaping plan which meets all applicable requirements of Articles 6,7 and 12 be submitted for approval prior th the initiation of construction activity. 8. That the applicant provide screening details which satisfy Articles 6,7, - and 12,prior to the initiation of construction activity. . 9. That individual .building details be submitted to determine compliance with applicable building codes prior to the issuance of a building perit. 10. That sigpage details be submitted to determine compliance with Article -9 • Signs prior to the issuance of a sign (zoning) permit. 11. That developrent of the site be subject to submission and approval of an erosion control plan by the Orange County Sedimentation and Erosion Control Officer prior to the initiation of construction activity. - • • • • • • • • • . . - .. • . - • • . - -•-•-• -• - - • . t......._. ,. ........., . . _ • . • . - . . . . . • . 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' .• - - I • I 1 I I: SZ 1...i ' • •,.."':T. . ... 1 .........A '.1 5 ......420 . . • • me . ; - . i I - JO ‘ ........ .444AC _ - -: . • ....• 4 . • . - • _.........,•ir- ..........._.,..._,.... . ....0.4. r r,, er.‘.. 1‘...:N t.e rr A .. t.... .A. ..!'"*.6.20.,....4.0,, - . 1 . _. ... . . . t • . *. • . . . . . • . . * • . ■ . . J . ' - . • • . . • . • . • . . • . . . • • • . - • . . . . . . .. .:.___ ....,... • . ..-_-.._._ .._ . .........._.....--- .. - • . .. ..- -... •-------. -- . -- --------- • , • _ . ORANGE COUNTY PLANNING DEPARTMENT '045 TOLLSBOROUGII *swan CAROLINA. 27278 • • 14 .f • iSL4° 41, 00 YEMORANDUM. '10: . OFtANCE cam PLANNDIG BOARD • FRCM: MARVIN COLLINS, PLANNING DIRECTOR • • DATE: . NOVEMBER-12, 1984 SUBJECT: PD-7-84 CCCCNEECHEE PT sEcomar TWO (HAL1MARK WOODCRABT COMPANY) GENERAL INFORMATION - APPLICANT: Hallmark Woodcraft Company • P.O. Box 1550 0 - Durham, N.C. 27704 LOCATICN: West of N.0 Highway 86 and north of the Southern Railroad REQUESTED ACTION: Rezone from R-1 Residential to PI)-12 (Planned Development) and approval of Special Use Permit. • PURPOSE: To allow the construction of Hallmark Woodcraft Company, Inc. which • proposes utilization consistent with its business activity. LOT SIZE: 6.27 acres or 273,008 sq. it, EXISTING LAND USE 'Vacant tract SURROUNDWG LAND - AND ZONING: North - Wooded vacant tract with R-1 zoning South -. Southern Railroad and the proposed a-4 (Wildwood Section III) south of the Railroad. East - Occoneechee Point Section One zoned PD-C-0-C4 West - Vacant land and. R-1 district. LAND USE PLAN: The land use plan designated of the property is 10-year Transition and. IB-4 Commercial Activity Node, revised by the Central Orange Area Study. That designation permits a range of commercial and industrial zoning • classifications provided certain zoning and development standards are meti. • . . FINDINGS OF THE ORANGE COUNTY PLANNING BOARD PERTAINING TO- APPLICATION: PD-7-84 Occoneechee Point Section Two G BASED 014 THE EVIDENCE PRESENTED AT PUBLIC HEARING, THE PLANNING BOARD RECOMMENDS THAT- THERE IS. EVIDENCE TO SUPPORT THE FOLLOWING FIIN W.`NGS: ' Planned developments must comply with general and specific standards as set forth in Article 8 for Special -Uses as well as those j set forth in Article 7 for Planned Developments. Article 8.2.1 b) requires written findings certifying compliance with the following: (1) Specific regulations governing individual Special Uses as set forth' in Articie 8,8 These regulations are divided into two (2) sections which include: (a) Application components; and (b) Specific standards for Planned Developments (Article 8.8.23 refers to Article 7 standards) and Special Uses (Article 8.2.4) , (2) Other requirements as set forth in the Zoning Ordinance, including the provisions of Article 5 (Dimensional Requirements) and Article 6 (Application of Dimensional Requirements). fisted below are the findings of the Orange County Planning Department regarding the application in question. The findings ave been presented by Article and requirement to assist the Planning Board in its deliberations. RTI.CLES 8.6 AND 8.8 - APPLICATION COMPONENTS ("YES" indicates com l€ance; "NO" indicates noncompliance) PLANNING BOARD - BOARD OF COMMISSIONERS rdinance Requ€rements RECOMMENDED FINDINGS _ Evidence Submitted 'to'Support 'Findirigs t 1.tI ID NGS .6 - Application submitted on , Yes No .�.... .' Application, narrative and legal Yes No arms ascription full and accurate description .provided. iption of proposed use, -icluding-. location, appearance id operational characteristics .8 a)- - Seven (7) copies of the X Yes ' No 17 Copies of site plan provided, Yes No ite plan prepared by a registered prepared by Steve Yuhasz, R.L.S• . "'— ,C, land survoyor or engineer containing: North point, scale and date X Yes No Shown on site plan. ---- ^--- Yes No, Extent of area to be developed- • X Yes No Shown on site plan Yes - No Location and width of all ease-- ments and rights-of-way within or adjacent to the site Yes No Shown on site plan are utility and right- of-way easements within and adjacent to site Yes No ARTICLES 8.6 AND 8..8 - APPLICATION COMPONENTS (Continued) PLANNING BOARD BOARD OF COMMISSIONER! Ordinance Requirements RECOMMENDED FINDINGS Evidence Submitted to Support Findings FINDINGS 4. - Location of all existing or pro- X Yes No Plan shows_ 4 buildings related to Yes No posed structures on the site. woodcraft operations 5. Location of all areas on the site X Yes No There are no flood prone areas on the Yes No subject to flood hazard or inunda- site according. to the F•IA Flood Maps. tion as shown on flood maps or soil maps ' 6. Location of all water courses . X Yes No There are no water courses on the site. Yes No on the site, including the —' '—' direction of flow 7: Existing topography at a. contour X Yes No Topography at 2 foot contour Intervals ' interval of five (5) feet based has. been shown. Yes No on mean sea level datum 8. Proposed or existing fencing, X Yes No Proposed screening, parking, and service Yes No screening, gates, parking, -.. area has been shown on the plan. —" 'N service and storage areas 5. Access':to_si.te:�inci'udingAsi.te X Yes No Access to site is'proposed via the Yes No distances on all roads used for extension of Alexander- Dickson Road access. from Occoneechee Point Section One, 10. Elevations of-all structures X Yes No Individual structure elevations have Yes No proposed to be used in the been submitted development. 11 . Names and addresses of owners X -Yes No Provided in application. Yes No and applicants 12. A fee,- as set by the Board of `X Yes No $180.00 application fee paid. Yes N� County Commissioners "—' ARTICLE 8.2.4 SPECIFIC STANDARDS/ALL SPECIAL USES ("Yes`.' indicates com liance; "No" indicates noncom liance) 0 Cri PLANNING BOARD NI) BOARD OF COMMIS Ordinance. Reguirements RECOMMENDED FINDINGS Evidence Submitted to Support Findings STONERS FINDINGS Article 8.2.4 requires- the applicant to-address the following; a) Method and adequacy of provision X Yes No Applicant indicates Hillsborough Yes No for sewage disposal facilities, water and sewer service is available solid waste and wafter service via connection to lines servicing Wildwood Subdivision. Engineering reports indicate combined service to Ocaonecchee Point Section One- and Wildwood will not exceed pump stations capacity. b) Method and adequacy of police, Yes No Yes No fire and rescue squad protec- Fire protection, police and rescue tion services are to be provided by Hillsborough Fire Department, Orange County Sheriff's- Department and the Hillsborough Rescue Squad respectively. Responses are attached. Hydrant- and water lines are provi ded o.n'the s i te. pl an. c) Method and adequacy. of vehicle X Yes No One entrance is proposed via the Yes No access to the site and traffic extension of Alexander Dickson Road -- conditions around the site from Occonecchee Point Section One. Site plan submitted shows extension and entrance. ARTICLE 7 - SPECIFIC STANDARDS FOR EVALUATION/PLANNED DEVELOPMENTS (Continued) PLANNING BOARD' BOARD OF COMMISSIONERS Ordinance Requirements RECOMMENDED FINDINGS Evidence Submitted to Support Findings FINDINGS Article 4.2 identifies the criteria which will normally be used to determine the- appli- cation of a zoning district designation. The applicant has applied for PD-1-2 designation, The criteria for that district are set forth in Article 4.2. and are as follows: 'r a) X Yes No Property is located on Commercial- Yes No Industrial HB-4 Node in Hillsborough "— Township. ' J b), X Yes No Water and sewer facilities are Yes No "-' available at the site as evidenced --- --- by letter from Town of Hillsborough. c) X Yes No Direct access provided to N.C. 86 via Yes No -- Alexander Dickson Road. Access to rail is available. d) Yes No • Yes No. e) Yes _No Yes No 07 G►- ARTICLE 8,8,23 - SPECIFIC STANDARDS FOR EVALUATION/PLANk D DEVELOPMENTS cr . Article 8.8.23 indicates that the application shall comply with the applicable sections of Article 7 - Planned Development ARTICLE 7 - SPECIFIC STANDARDS FOR EVALUATION/PL ANNED DEVELOPMENTS ("Yes" indicates compTiance; `lNo" indicates noncompliance) 'PLANNING BOARD BOARD OF COMMISSIONERS Ordinance Requirements RECOMMENDED FINDINGS- Evidence Submitted To Support Findings FINDINGS Article 7.4 indicates the applica- tion must first comply with all requirements specified in Article 20 - Amendments. Those requirements include: 20.3.2 a) Map showing affected X Yes No Site plan provided -at scale of Yes No property at scale of not less 501 than 1" = 100' nor more than 1" = 201 . 20.3.2 b) Legal description of X Yes No Description provided with narrative Yes No, -property 20.3.2 c) Explanation of alleged - X Yes No No error alleged. Yes No error, if any, to be corrected —' ___ by proposed amendment 20.3.2 d) Changed conditions, If X Yes No Applicant indicates existing and Yes No any, which make amendment reasona- ._ -" proposed commercial uses in area. ably necessary to promote public and presence of Commercial-Industrial health, safety and general welfare Node to justify request. 20.3.2 e) Manner in which proposed X Yes No Property located in 14 year"Transition " " Yes No amendment will carry out purpose Area, as well as Commercial-Industrial and intent of adopted Comprehensive Activity Node, as revised by the Central Plan Orange Area Study.' Designation permits zoning provided certain zoning criteria are met and a Special Use Permit is obtai nbd. ARTICLE 7 - SPECIFIC STANDARDS FOR EVALUATION/PLANNED DEVELOPMENTS (Continued) PLANNJ NG•BOARD• •• • BOARD OF COMMISSIONERS Ordinance Requirements •RECOMMENDED FINDINGS Evidence Submitted Two Support Findings _ FINDINGS Article 7.4 then indicates the application must comply with certain specific requirements common to all Planned Develop- ments. These include: 7.4.1 so located wi-th respect to XYes No Direct access provided to Alexander Yes No major streets and mass transit Dickson Road then to- N.C. 86 which is-. '— facil.lties and designed so as not designated as an arterial. No traffic to -create traffic on minor streets will use minor residential s.treets. in residential districts 7.4.'2 so located with respect to X Yes No Extension of water/sewer services are Yes No water, sewer, and storm drainage necessary. Cost to be borne by the facilities that enlargement or developer. Water and sewer information extension will not result in on site plan and in na.rrative. higher net public cost or earlier incursion of.public cost and - So located with respect to X Yes No Development of site under R-1 district Yes No police,fire and rescue services, designation could result in as many 6 lots and schools and parks so' as to o r-dweliings. Proposed industrial center have access i'n the. same manner would have same access to services as as permitted under the existing 6 AwelIings. - zoning 7.4.3 Site suitable for develop- X .Yes, No Applicant indicates the site'has no Yes No ment without hazard from flooding, '—' drainage considerations. There are no _ erosion, and .soi 1 subsidence or, designated streams or flood hazard zones slipping within or adjacent to the development area: C cr C�'1 ORDINANCE REQUIREMENTS PLANNING BOARD RECOMMENDED FINDINGS EVIDENCE SUBMITTED TO SUPPORT FINDINGS BOARD OF COMMESS 0 ERS FINDINGS Article 7.1714 states that the Yes - maximum floor area shall be as "-N� Applicant iu�ldicates the allowed floor Yes No established 1n Article 5.1,2- area is 43,816 sq. ft. while the floor .for the corresponding zoning area proposed is 30,800 district. Article 7. 17. 1e states that X Yes No the maximum height of build- Applicant has specified maximum bi&llding Yes No ings shall be as set forth _ elevationsi8l on the detailed elevations in Article 5 and Article for the proposed structures. 6.2 The maximum building height permitted is 45 feet. Article 7.17. 1f .requires that equal to � X Yes _No a land area a - . q 10 times Applicant is proposing 511000 square Peet Yes No the net land area of th-e of. land for pedestrian use and landsca- property be reserved d'or ping. The required area is 22,016 . pe'des tri an use and landr.. square feet. soaping, and that it be - Improved and maintained accordingly. " Article 7.17. 19 requires that off-street parking -L yes No 'Applicant is proposing 37 spaces for be provided as set forth off-street parking. The required number Yes No in Article 10. Off- of spaces is 35. Individual spaces are street I-oading shall be designated on the site plan. Provided as appropriate to the needs of the occupants and protection of adjacent Properties.' Off-street parking spaces shall not be used for maneu, ering space for vehicles being loaded and unloaded. ' PLANNING BOARD ORDINANCE REQUIREMENTS RECOMMENDED FINDINGS EVIDENCE SUBMITTED TO SUPPORT FINDINGS. BOARD OF COMMISSIONER;FINDINGS Article 7.17.ih requires X Yes No Applicant has specified in narrative all electrical and telephone that all electrical and telephone lines YeS No lines to be located under- ground. wilt be located underground. - • Article 7. 17.li requires X Yes Ng Applicant has submitted sign details in chat ail signs be erected narrative. Yes No -in compliance with Sub- .sectioix 7.15.9 standards and that no signs be oriented toward nearby residentially zoned districts. Article 7. 15.10 sets forth "site planning" standards with which an applicant must comply. Standards regarding "external relationships" are as follows; a) ] . Orientation of permitted X Yes No Di rect access to/from the site is via uses. and structures shall Alexander Dickson Road. No structures/ Yes No be away from minor streets uses are oriented to or near a minor in residential neighbor- street in a -residential neighborhood. hoods. a}2. 'Vehicular access point X Yes No shall be designed. to "" No-rth Carol ina•Department.of Transportation Yes _No encourage smooth traffic did not have any further recommendations flow with controlled from Section One. Applicant has agreed to turning movements and impeovements of N.C: 86 in Occoneechee minimum hazard to vehi- Point Section One. cuiar and pedestrian traffic mergi n.g and turn-our lanes shat 1 be provided where existing and anticipated heavy traffic flows indicate . need. cry . on PLANNING BOARD BOARD OF COMMISSIONER; ORDINANCE REQUIREMENTS RECOMMENDED FINDINGS EVIDENCE SUBMITTED TO SUPPORT FINDINGS FINDINGS a))3. External yards of at Yes _No least 35.'feet shall be Exte �— 'rnal yards of 50' has been shown -for the Yes No provided at the property property i-ines. lines except where commercial/industrial districts adjoin. Yards Shall be landscaped as follows;' a} Along collector, X Yes No Appl1cant has not submitted -detailed Yes No . arterial or frontage landscaping —"' streets, nearest 15 plan; however the site plan feet to right-of-way showes setbacks 5O' along Alexander. shall be landscaped. Dickson Road with general, landscaping indicated. b) Along side yards X Yes No adjoining residential Applicant has not submitted detailed Yes No landscaping plan; however,. 15 ' or —" districts, nearest 15 greater side setbacks are shown alon g shall feet to property lines adjoining residential districts and be landscaped. . general landscaping is indicated on the revised' site plan. c) Where lots in a Yes No residential district Not Applicable- Yes No face the proposed -PD (c) district, the nearest 10 feet to the right-o f:way. of an intervening street shall be, landscaped.' . ORDINANANCE'REQIIIREMENTS PLANNING BOARD REC�OMMENDED FINDINGS EVIDENCE SUBMITTED TO SUPPORT FINDINGS BOARD OF COMMISSTONEF - - d) In all other.. Yes No INDINGS except adjacent"to "X" A Applicant has not submitted detailed yes No commercial or. industrial landscaping plan; however, 10' or ""- districts, the nearest 10 greater setbacks are shown and general feet to property 1ine .shali landscaping indicated on'the site.-Ilan. be landscaped._ Required landscaping i X Yes �No Applicant has submitted site plan _ conceals extensive Yes No. - parking areas, sere- indicating general landscaping and ----_ i ne areas and uncles i-r�- screening of parking areas. ..able views. Walls,-'fences or hedges .Yes X No Applicant has specified screening are provided to screen �' on the site plan. A Class A-screen against noise Yes No , lights or undesirable western property Tine is proposed along with a 6' views, hedge shown on Alexander Dickson Road. Standards ife,garding "Internal Screening requirements have, not been met relationshops" are as follows: along-the eastern property tines. b) Facilities and access routes X Yes No Facilities for access ,servicing etc. are for servicing, maintenance, separated from areas associated with Yes No deliveries, pick-up are so pedestrian traffic. located .as to pre-rent "i nter- Terence with pedestrian traffic. Buildings, service areas X-yes No Applicant satisfies this and..pa rk i ng pedestrian areas provision as Yes No are located in a unified ev.i.denced by general layout on site. and organized arrangement to provide for maximum comfo rt: O CT1 CC) ARTICLE 5 - DIMENSIONAL REQUIREMENTS {"Yes" indi-cat es compliance; "No" indicates noncompliance} PLANNING BOARD Ordinance Requirements RECOMMENDED FINDINGS Evidence Submitted;To Support Findings BOARD OF COMMISSIONERS � FINDING Article 5 lists standards for minimum lot size, lot width, front, side and rear• setbacks, maximum building height and lot coverage and development intensity. The applicant has applied for a PD-12 designation, The standards for that district are set forth in Article 5..1 . 2 and are as follows: a) Minimum lot area per X Yes No Appiican't proposed to tai land area 321 ,047 Yes dwelling unit .- 20,000 No sq.ft, --- square feet. b) Minimum lot width - Yes _No sq. ft. Not applicable to P.D**. Yes No c) Required front setback - Yes No Not applicable to P.D. ft. Yes No d) Required side and 'rear Yes * * ' No - Not app.) i cab i e to P.D. setbacks - Mft. Yes No e) Maximum building height - X Yes. ..No 45. ft. Maximum building height provided by ,.,_Yes Yo applicant is l$ feet. Compliance .with lot coverage and development intensity standards is addressed in. . Article 6. ARTICLE 6' - APPLICATION OF DIMENSIONAL REQUIREMENTS ("Yes"' indicates com ]lance; J'No" endicates noncompliance) PLANNING BOARD, BOARD OF COMMISSIONERS Ordinance Reggirements RECOMMENDED- FINDINGS Evidence^Submitted,To,SuoportHFindings FINDINGS Article 6 fists specific standards which apply to various types of development applications. Article 6.12 contains those .development .intensity standards -which apply to group developments controlled by the land Use Intensity (LUI) system. a) area Minnimum gross 00 Oland X Yes No Applicant`s site contains 7.37 acres or sq. ft. — 321 ,047 s q.ft. gross ]and area. Yes No b} Maximum gross land - Yes No Applicant's site contains -less than allowed Yes No area - __k114 sq. ft, ,._ maximumv c) Maximum floor ratio - Yes No .32S .�—. Maxi mum pe rmi tted by 0 rd i narice for Tract Yes No A is 43,816 sq.' ft. Applicants plan Maximum floor area indicates floor area of 30,800 sq. ft.. permitted - 43,816 sq. ft. d) Required minimum open X Yes No Applicants plan indicates 104,020 'sq. ft. Yes No space ratio - 173 -of open space. Required minimum open space sq. ft. e) Required minimum pedestrain X Yes No Appltcant;s plan- indicates -51,000 sq._ ft. Yes No Required minimum lands cape ratio- .27 a f pedes t r1.an landscape. area _ pedestrian .- (� landscape - 11 ,830 sq. ft. CT Mote: See Appendix A for "Definitions". ARTICLE 6 - APPLICATIQN OF DIMENSIONAL REQUIREMENTS .(Continued) --.. . PLANNING BOARD Ordinance Requirements RECOMMENDED FINDINGS Evidence Submitted_To Support Findings BOARD'OF COMMISSIONERS FINDINGS Article 6.24 contains those C standards applicable in the MTC-Major Transportation . 11� Corridor district. These standards include the following: a) Minimum of 25% of total :X.. Yes ,No '.* $1 to•p-1 an i ridi cater- mote-•tITan'25% 'of' total• Yes` No lot area shall remain lot •area• -is°:uncovered. ' uncovered. • . .- ;. - • . - - -•_ •-• � • •- .' ,• .. - .. -.. . b) 100-foot buffer ; - Yes No Yes NO required adjacent to. Not appT !cab le. edge of Interstate :. highway right-of-way. Kept in natural state .or- landscaped in accordance with approved landscape plan. ; C) Front, rear, and X Yes." No side yard setbacks ?` Yes No required as follows: . 1. 100 feet adjacent Not applicable.. - to Interstate right- of-way. 2. •50 feet adjacent ' to 'other property lines. Site plan shows _ 50 foot .setbacks around 'al 1 'property. Fides. . ARTICLE 6 - APPLICATION OF DIMENSIONAL REQUIREMENTS (Continued)_, ---- BOARD OF COMMISSIONERS 1 -PLANN I NG BOARD t' • • Evidence Submitted To Support.Findings_ FINDINGS .a Ordinance Requirements .:=..,. . ; RECOMMENDED. FINDINGS %rticle 6.24 standards .. ,continued} i} Off-street parking and loading shall conform with the requirements of _. Yes No Articlel') The orf- X Yes No t)ff street parking provision's include street parking standard 37 spaces. . for the proposed use is'. as follows: 1 space per employee on a shift of maximum employment. 'Application of-the ; standard results in , a requirement of = 35 spaces. The off-street loading •'Yes_, No Si=te'p1,an indicates that gravel' areas • Yes No standard is: not-•des•i-gnated:.far• parking are to be 'used 1 space for each 10,000 ft.; . ' 'fqr leading:.- 'A-reas.exceed -required -loading of floor space. - requi."reinents'. Each space should be 121 x160 : Application of the ; standard results in a "requirement of ; spaces. Sipage shall conform with. the. ,.: . - requirements of Article g, es No_ Article 9 ai'lows a maximum of 72 square feet Yes 130 I n. sign. The applicant' ppl i cant' proposes one un i I I umi nated sign of approximately. 30 sq. .ft. ARTICLE 6. APPLICATICi'V OF DIMENSIONAL REQTTU EMFNTS (Continued) - - - Ordinance Requirements IPLANNING BOARD BOARD OF COMKI SSIONERS RECOMMENDED FI NWNGS -. _Evidence Submitted To Support Findings ' FI ND•1 NGS Article 6.24 standard (COntinued) f. . 1he development shall conform O with the requirements of fT: Article 12 - Landscaping ►S�+ and S creening. Shese standards are as follows: 1. Street frontage land- Yes X No Applicant indicates- landscaping will meet YeS No mast include a requirements in Section -12 and a landscaping LO-foot Landscaped area plan will be submitted-for approval at a later planted with one tree time. ' Site plan indicates a minimum 10 foot land-i per 40 feet, a hedge or scaped.area along Alexander Dickson Road: and other durable landscape a 6' hedge proposed, material at least 3 feet in height, and grass or grduq;d cover. 2. Peripheral landscaping yes X No Applicant indicates landscaping will meet requirements -,must include a 10-foot in•Section li. A detailed landscaping plan has not _Yes No landscaping area been submitted. 151anted with one tree per 60 feet, a hedge or other durable landscape material at least 3 feet in height, and grass of ground cover. -3. -Interior landscaping Yes X No Applicant indicates landscaping will meet must provide coverage Yes No requirements in Seciort 12: However, 1 ,49$' — of at least 5� of any of the total parking and loading area of other vehicular use 29',955` must be .landscaped. 'Only' 1 ,0241 is area. proposed to be landscaped on the application.. - AniCLE 6 APPLICATION OF DDENSIONAL REQUIFEMENPS (Continued) . .•.� - Ordinance Requirements PLANNING BOARD ;BOARD OF COMMISSIONERS RECOMMENDED FINDINGS Evidence Submitted -To Support; F'iiidings 'FINDINGS Article 6.24 Standards (Continued) ' g} 3. No more than 10 X Yes No S i to -pl an indicates l andscapec med i*an strips Yes No parking spaces at the corners of Bui ldi ng. 1 and Bui l.din.9 4. -- ""— allowed in a con- tinuous row without ' division by landsca- ped median strip. Every fourth row of- Yes No Not applicable for this development Yes No parking separated by 8—foot median with at least one tree for each 60-feet of median length. 14. Type •A screen is _Yes X No Applicant indicates type A screen for the western Yes No, required. Standards "— property line on site plan. A similar screen is for that type include required, but not shown along the.,:eastern property the following: line adjacent to the residentially zoned properties. A screen that is opaque fromthe ground to a height of at least six (6) feet, with intermittent visual.. obstructions from the opaque portion to a height of at least twenty (20) feet. An- opaque screen. is intended to exclude completely all visual contact between uses and to create a strong impression of spatial separation. The opaque screen may be composed of a wall ; fence, landscaped earth berm, planted vegetation# or existing vegetation. CJq .._ .. _. C�r ? 6UC itaRIle M►NU .s tioVEMBM. , I'M , . ' . 1)(36 Carl Ashley recommended that only a part of the let be rezoned, , but not the whole property. • R. Banks McAdams felt that the use should be allowed to operate ' as there was no problem with noise and there was no industry on the north s`i`�dee of the Southern Railroad. ' 5Y°HTLDNON>tSECTTON IJl' RMONTNCz RHnuEST The staff presentation was made by'Marvin Collins. The purpose of this • agenda item is to receive public comment on a proposed rezoning request for • ; tlildwood Corporation. The request was for higher density use for 12.97 acres of land located along the south side of the Southern Railroad and west of NC 86. The property is part of Lot 4 of Orange County Tax map 45, Hillsborough Township. The present zoning classification is R-1..Residential while the requested designation is R-4. • The property is located within the HD-4 Central Orange activity node which is designated Commercial/Industrial Transition. The area is also designated as 10 year Transition. .Approval of the request would allow a density of 10,000 square feet per dwelling unit instead of the 40,000 square feet that is presently allowed. •• • Planning staff recommended approval of this request. Commissioner Whitted clarified that the abstract should read Planning staff recommendation, not the Planning Board. • • Commissioner Marshall , expressed concern that she has in the past requested that staff. indicate cumulative impacts of development proposals along DC 86 and that these traffic generation figures were not available.' - • .Evelyn Poole-Robert Town of Hillsborough Planning Board, spoke on behalf of the Town Planning Board, She indicated that the Planning Hoard was concerned about a single access to a major road from the site and the location of the residential proposal next to railroad tracks and across from ' a proposed industrial development. The Town Board recommended an 11-1 or.R--2 . zoning district only. . She continued that the Town Planning Board was • concerned about the slope of the property toward the railroad tracks and the • impact of this proposal on existing residential uses. She also indicated that they were concerned about chemical spills along the 'railroad line. • • APPLICATIOd , Sworn ini.'Susan Smith and Tommy Stone ' The staff presentation was made by Planner Susan Smith. This agenda 1 item is to receive public comment on a proposed Planned Development/Special Use Permit and rezoning application from R-1 to PD-12. Hallmark Woodcraft Company has requested a Planned Development designation for 6.27 acres of land located off NC 06 west of Occoneochee Point and north of the Southern Railway. The purpose of the request is to permit the construction of £our industrial buildings to be used by Hallmark Woodcraft.Company for their business. The property in question is part of lot 04 of Orange County Tax flap 45 in,Hillsborodgh Township. The present :zoning classification of the property is R-1 Residential, while the requested designation is • PD (I) -1 72, Industrial-2. The property is. located in a Commercial Industrial Activity Node as ' APSionet,A in +ha nrpnnn Crn,nav Lend use Plan and Central Orange Area Study. • • • ' That•,desi natioh range of commercial and industrial zonin 9 permits a ran 4 classifications, including the I-2 designation. Certain zoning and development standards must be met and a Special Use Permit must he obtained for the development to proceed. . Approval of the request would allow industrial development on the site for Hallmark Woodcraft Company. Staff recommends approval of the requect subject to the following conditions: . 1. That all improvements to Alexander Dickson Road be to NC DOT standards and that engineering plans be submitted to NC DOT for approval. 2. That Alexander Dickson Road be constructed and completed' prior to the issuance of any occupancy•permit. • 3. That Alexander Dickson Road be dedicated to the public following construction. 4. That the applicant obtain from the Town of Hillsborough approval of connection to the Town of Hillsborough's water and sewer system prior to the initiation of construction activity. 5. That-detailed water and sewer plans be submitted to the State for approval prior to the initiation of construction activity. • 6. That water and sewer lines be installed prior to the issuance of an occupancy permit. 7. That a detailed landscaping plan which meets all applicable requirements of Articles 6, 7, and 12 be submitted for approval prior to the initiation of construction activity. • • 8. That the applicant provide screening details which satisfy Articles 6, 7, and 12'prior to the initiation of construction activity. • 9. • That individual building details be submitted to determine compliance with applicable building codes prior to the issuance of a'building permit. , . ' 10. That signage details be submitted to determine complaince with Article •9 S;ona prior to the issuance of a sign (zoning) permit. 11. ' That development of the site be subject to submission and 'approval of an erosion control plan by the Orange County Sedimentation and Erosion Control Officer prior to the initiation of construction activity. Gordon asked if any major requirement was not. satisfied. Smith responded no. Gordon asked about the landscaping plan. smith responded that the landscaping plan was not submitted, but that landscaping is generally shown on the plan.. She indicated that the landscaping plan shows the landscaping details and is reviewed and approve& by staff prior to construction activity. Tom Stone, co-owner of Hallmark woodcraft, described his operation and reviewed his clientele including Duke University and the Morehead Foundation, and examples of his work including Duke University Chapel, Drightleaf Square and Erwin Square. He .indicted that his operation is diverse in its woodworking capabilities and is highly rated in Dun/Bradstreet. He noted his operation has a commitment to the puLlic'and is responsible in its credit history. He referenced his partner, Mr.' ttobcrt Burke, adding that there are six persons involved in the .business, including he, his partner and his father. • • Mr. Stone described his reasons for :seeking this location for the site of his operation noting its proximity to the: Research Triangle Institute Park • • t: v. { and t g4niversities. He added that both the location and its accessibility 'were important considerations in the firm's decision to relocate. Ur. Stone noted that the Planning Department staff had favorable considered the application and had noted deficiences which he wished to •• address. These included landscaping requirements and screening requirements. He advised the Boards that the firm was willing to comply with the landscaping requirements and would provide additional landscaping in the parking areas to meet the requirements of the ordinance. He addressed the screening requirements clarifying that the screening requirement was not met along the property edge of Parcel B. He noted that the purpose of the screening requirement was to provide visual obscuration and a sense of spatial separation between different uses of the property, according to the ordinance. He•'continued that this requirement is already satisfied because Parcel B, in order to be developed, would be subject to • plan•review at a later date and satisfaction of this requirement. He added that there were 80-100 existing trees on Parcel B which were greater than 25-30 feet in height and that there was tremendous spatial separation between the buildings proposed and the nearest residential property. He noted there was 75 feet between the structures and the property line of Parcel B and then 'another 300 feet to the next residential property. • On this basis, he asked that the Boards favorably consider'the request that the screening requirements for Parcel D of deferred until Parcel B is developed according to a subsequently reviewed and approved site plan. • With'regards to other screening requirements along the western property line, he noted that screening requirements are of no use to vacant property, that according to the. Lane Use Plan is designated for commercial and industrial use. On this basis, he asked that the Boards favorably consider adding a stipulation that the screening requirement be met if and when the adjacent property to the west is developed for residential, rather than commercial or industrial'purposes. • Evelyn Poole-Kober, representing the Town of Hillsborough Planning Board, spoke to the project. She indicated that the Planning Board preferred that the industrial plan :for the entire tract be submitted, rather than individual sections. She indicated that there was a clear concern for water supply and quality and asked that the firm submit a pretreatment plan for • wastewater disposal. She expressed concern about the paint operation and hazardous materials used and asked if a list of these substances had been submitted to the Fire Department to ascertain emergency capability. Stone responded that at this time the firm was not in the position in • terms of capital or intention to put in a paint facility. He cited technical innovations and compliance . with OSHA standards as well as noted that their operation has little impact on'discharge into the Town's water supply. He continued that the State of North Carolina distinguishes between toxic and non-toxic substances. He reviewed his operation citing that the firm uses cut wood and produces only organic waste, not toxic waste, and that there is no discharge into the wastewater system associated with production. He added that according to law, the firm cannot.discharge air pollutants and that the only air pollutant involved is dust which is to be addressed by the use of a Cyclone. •Chair Wilihoit indicated that the 'use must meet the pretreatment requirements of the town. .stone responded that the only wastewater involved is household sewage'and the occasional, emergency use of a shower facility. • • • • UtiS •' ,+,,•Motion was made by Commissioner Marshall, seconded by Chair Willhoit thwt;; the public hearing be continued to January 7, 1904 to receive the 1 Planning Board's recommendation. VOTE: UNANItOUS. 7. QhISP,AT.F_Mg.!(2-1y.1 NNED DFVELRL'A:ENT/SP CTRL USE PERMIT An,.PL1C11ZI.42l . S17OR11 IN: Doris Huckabee, Rodney Turner, Steve Medlin, Ricky Smith, Crank Williams, . Phil Post, Roger Dale Stephens, Evelyn Poole-Kober, and Marvin Collins. Marvin Collins made the staff presentation. Na cited the receipt of a letter from Marvin T. Glenn in opposition of the proposal. The purpose of this item 1s to receive public comment on a proposed Planned Develop- ment/Special Use Permit application for 52.70 acres of land located west of NC 8 and east of the Interstate 40 corridor. The purpose of the request is to permit the construction of a 57 unit mobile home park on lots 13 and 23 of map 49 in, Hillsborough Township. The present zoning classification of the property is R-1 Residential; while the requested designation is PD-H-Ri. The property is located in a Rural Residential area as designated on the Orange County Land Use Plan. That designation permits single-family residential housing. Certain development standards must be met and a Special Use Permit obtained to cluster the mobile home units on the property. The Planning Staff recommends approval of the request subject to the following conditions: . ' 1. The grantee of this Special Use Permit shall post with Orange • County, in a form acceptable to the County Attorney, a bond or letter of'credit in an amount equal to the cost of all improve- ments plus 10%. The amount shall be determined on the basis of fully executed construction contracts or certification by a . registered engineer employed by the grantee of this Special Use Permit. Security for construction of the improvements in this project may follow phasing in the project. ' Specifically, as improvements are completed in each phase that phase and.a cor- responding amount of money may be released from the security instruments or the security instruments may be rdnegotiated based on the "yet to do' portion of the improvements. • 2. Security shall be provided for the grading, paving and stabili- zation of all cleared areas, streets and other vehicular travel .ways; sidewalks and other pedestrian walkways, erection of street signs; utility installation and hookups and "tot lot"; landscaping and mulching around,all mobile home units, • 3. All necessary easements to permit utility (electricity, tele- phone and cable television by any cable television provider franchised by Orange County' to serve this development) • installation, servicing and hookups to the development and to • each unit within the devopment shall be provided at no cost to the utility provider. 4. 'Roads, parking areas, walkways, street signs, utilities, recrea- • tion facilities and sites, landscaping and mulching around units shall be maintained as constructed. All such improvements and • • • • • • • . . The Board reviewed the recommended conditions. MOTION: Shanklin mbved that the three general findings have been satisfied and that the Board recommends that the project is approved with the . 19 conditions, Laszlo seconded the motion. . • Greenberg questioned the evidence regarding the general finding #2. Gordon cited the adjacent property owners. opinion stated at the public hearing. Shanklin noted he had questioned the woman . . , about the evidence on which she was basing her comments. • Greenberg questioned condition #8. Smith explained that the condition puts all parties on notice and defined an erosion control device. Pilkey inquired about road standards, state take-over and school • • bus service. She expressed concern about road maintenance. Smith noted condition #4 addresses maintenance. . Walters suggested school bus shelters might be desirable on these cases. . • • Greenberg inquired about total lot standards and equipment safety, Smith responded that the County Ordinance did not provide standards— . • VOTE : 6 in favor. : • . . • Greenberg oeppsed. ' • • - • • • on 6CCONEECNEE POINT II Yuhasz indicated his abstaintion from voting due to conflict • • with interest. • MOTION: Watlers moved that the Board make positive findings on 8.6-8.8. Leslo seconded the motion. VOTE: Unanimous. • • Greenberg asked Smith to describe FIA maps. • . • • • . . • • • ' MOTION: • Laszlo moved that the Board recommend positive findings on 8.2.4 ' • and 4.2. Walters seconded the motion. . Pilkey requested that Staff present a summary map of the-area. . Gordon directed that where phases of development occour on-a . single property that a map indicating: these project phases be available •in the future. • VOTE: 6 in favor. -' Yuhasz abstained. . • . MOTION: Shanklin moved that the Board recommend positive findings on 7.4 ' (20.3.2 through 7.4.3) . Laszlo seconded the motion. . VOTE: 5 in favor • Shanklin opposed. Yuhasz. abstained. • . MOTION: Laszlo moved that the Board recommend positive findings on 7,171d- ' 7.15.10 • • Walters seconded the motion. VOTE:. 6 in favor. • • Yuhasz abstained. • M0TiON: Laszlo moved that the. Board recommend positive findings on a)3-b) , • . except (d) . Shanklin seconded the.motion. . . . Shanklin felt (d) was not applicable. • . ' Greenberg questioned the lack of submittal of a landscaping plan. i • • Smith commented that without assurance of 'approval, great expenditure • ' is involved on a landscape plan and that .one could' be submitted . later for review and approval according' to ordinance requirements. Smith responded to Shanklin that (d) was applicable, but that the • . applicant had requested that these requirements be waived. , . • Shanklin asked if a tower for radios was requested. Smith responded no and that may require subsequent approval . , VOTE: 6 in favor. • Yuhasz abstained. MOTION: Shanklin moved that the Board recommend positive findings on 5-6.12. Laszlo seconded the motion. VOTE: Greenberg moved that the Board recommend positive findings on 6.24 a - e except d. • . • . Laszlo seconded the motion. VOTE: 6 in favor. Yuhasz abstained. • MOTION: Greenberg moved that the Board recommend negative findings of 1-4 and a positive finding of g. . Pilkey seconded the motion. VOTE: 6 in favor. • Yuhasz abstained. The Board discussed the three general findings. Shanklin asked the Board to consider Condition #8 and waiver of the screening requirements, citing he felt theys were unnecessary where the applicant requested a waiver. • Laszlo indicated that this area may never be developed so as to pro- vide screening at a later date. • • • . • Yuhasz reviewed the waiver request citing the intervening wooded area and clarified that later development would 'require screening;: MOTION: Greenberg moved that the Board recommend that the three general findings are satisfied and that.the project be approved with conditions. • • Walters seconded the motion. ORANGE COUNTY 070 BOARD 'OF COMMISSIONERS ACTION AGENDA ACTION AGENDA ITEM- ABSTRACT ITEM NO, Elf MEETING DATE February 18, 1985 • • SUBJECT: PD-8-84 OAKDALE PARK #2 (ROGER DALE STEPHENS) • • • DEPARTMENT: PLANNING PUBLIC HEARING: YES x _NO ATTACHMENT(S) : SEE 11/26/84 PUBLIC INFORMATION CONTACT: EDDI E KIRK • HEARING AGENDA PACKAGE: • 11/26/84 P.H. MINUTES PHONE NUMBERS: HILLSBOROUGH - 732-8181 FINDINGS OF FACT CHECK- HILLSBOROUGH - 732-9361 LIST: • • CHAPEL HILL - 967-9251 • MEBANE - 227-2031 DRAFT 2/12/85 PLANNING DURHAM - 688-7331 , DOi • : • PURPOSE: To consider a proposed Planned Development/Special Use Permit application, presented to public hearing on Novernber•26, 1984 for approved. The Planning Board recommended approval with conditions on February 12, 1985. • • NEED: Roger Dale Stephens has requested a Planned Development designation for 52.78 acres of land located west of N.C. Highway 86 and east of the Interstate 40 corridor. The purpose of the •request is to permit the . construction of a 57 unit mobile home park. • The property in question is known as lots 13 and 23 of Orange County Tax • Map 49-Hillsborough Township. The present zoning classification of the • . property is R-1 Residential , while the.requested designation is 1,11,41-R1. • The propertyls' located in a Rural Residential area as designated•on the • Orange County- Land Use Plan. That designation permits•single family • residential housing. Certain developnient standards must be met and. a • Special Use Permit must be obtained for the development to proceed. • IMPACT: • • • Approval of the request would allow a 57 unit mobile home park to be developed on the site. • RECOMMENDATION(S): That the Planning Board recommends approval of the request subject to the following conditions: • • • • • • • • • • Imomon.• • 071 RECUNENDATIONS • • • Article 8.2.2 states that where a preponderance of evidence • indicates compliance with the general standards, specific rules governing the specific use, and that the use complies with all required regulations and standards, the application must be • approved unless it is found, in some specific manner, that: . 1. The use will not promote the public health, safety and general welfare, if located where proposed and developed and operated according to .the plan as submitted; • • • 2. The use will not maintain or enhance the value of• • , contiguous property; . , • • • 3. The use is not in compliance with the general plans for • the physical development of the county as embodied in . . • • 'these regulations or in the Comprehensive Plan, or portion thereof, adopted by the Orange County Board of CommisSioners. • • • The burden of proving one or more of the above findings is • • • on those opposing the application. The proof must also be in the form of competent material and substantial evidence. No information has been received which would establish grounds . - for making one or more of the findings. . The Planning Board has reviewed the application, the site plan• • and all supporting documentation and has found that the applicant does comply with the general standards, specific rules, and required • regulations. Staff recommends approval of the request. The Planning Board does, however, recommend the attachment of • • conditions to the approval which are specified in the abstract. • • • • • • • • • • • • • • • • • . • • - 072' 1. The grantee of this Special Use Permit shall post with Orange County, in a fonm acceptable to the County Attorney, a bond or letter of credit in an amount equal to the cost of all improvements plus 10%. The amount shall be determined on the basis of fully executed construction contracts or certification by-a registeted engineer employed by the grantee of this Special Use Permit. Security for construction of the improvements in this project . may follow phasing in the project. Specifically, as improve- ments are completed in each phase that phase and a corresponding amount of money may be released from the security instruments or the security instruments may be renegotiated based on the "yet to do" portion of the improvements. 2. Security shall be provided for the grading, paving and stabilization of all cleared areas, streets and other vehicular travel ways; side- • walks and other pedestrian walkways; erection of street signs; utility installation and hookups and "tot lot"; landscaping and mulching around all mobile home units. 3. All necessary easements to permit utility (electricity, telephone and cable television by any cable television provider franchised by Orange County to serve this development) installation, servicing and . hookups to the development and to each unit within the development shall be provided at no cost to the utility provider. 4. R cads, parking areas, walkways, street signs, utilities, recreation facilities and sites, landscaping and mulching around units shall be • maintained as constructed. All such improvements and facilities shpli further be maintained and operated in a safe manner. • . 5. The grantee shall promulgate rules and regulations governing tenancy in the development which shall restrict accumulation of trash and rubbish outside of the mobile home units, shall restrict storage of goods outside of mobile homes and which shall further prohibit the storage of junked or unregistered motor vehicles. The grantee shall file with the Orange County Planning Department a copy df the rules and regulations promulgated under this condition and maintain an • up-to-date copy of the rules and regulations in the Orange County Planning Department. 6. The recreation areas shall be cleared and grassed, a 20'x40' swimming pool constructed, basketball court installed and tot lot built. The . recreation facilities and sites shall be open to the tenants of this development at all reasonable times, periods for maintenance excepted. • • • • • • • • • . _ 073 • 7. Grading on the site shall be kept to a minimum. In lieu of planted landscaping, existing vegetation shall be maintained between units. 8. All plans for drainage, soil erosion and sedimentation control shall be reviewed and approved by Orange County. In addition, Orange County shall inspect the installation of control devices and the on going work for the . total project. The project shall at all times meet the req uirements of the Orange County Soil Erosion and Sedimentation Control Ordinance. 9. Mailboxes shall be provided close to the entrance, but far enough into • • the Mobile Home Park to prevent traffic problems on N.C. 86. . A pulloff • shall be provided and the mailboxes set back off the main entrance road. The entrance road and pulloff shall be of sufficient width to allow • , three or four cars to stop and get mail while others continue to pass. The mailboxes shall not be located in a place that would require cars • to cross traffic, make unnatural turns or go against the flow of traffic. • 10. There shall, be at least 2 parking spaces per mobile home unit in the • development. • 11. The roads lathe mobile home park shall be hard surfaced. • 12. All roads will be named and the. names not duplicate any other names • • Within Orange County. Road name signs to Orange County standards shall be erected at all intersections. Individual units shall be - numbered in such a manner that the identification is visible from • the road. . .•• 13. Removal of snow and ice from the roads in the development and the sidewalks within the development shall be the.responsibility of the • grantee. Such removal shall be completed promptly. 14. Prior to the start of any construction, the final plans for the water system must be approved by the Town of Hillsborough and the•State. The final plans for the sewage system must also be approved by the Town of Hillsborough and the State prior to the start of construction. 15. That water and sewer lines be installed prior to the issuance of an occupancy peralt. • 16. The project must remain in unitary ownership and no lots can be sold • to individuals. • 17. A' final boundary survey of the Planned Development and improvements shall be recorded by the developer. • • • • . . • • 074 . • 18. The final site plan and narrative of the project incorporating all changes, deletions and additions through the final approval of the project are incorporated herein and made a part of this Planned Development Special Use Permit. A copy of the final site plan and Narrative are on file with the Orange County Planning Department. 'Grading and tauilding pel iLts, upon application, will be issued after approval, and..recordation of the Special Use Peirdt. 19. The development shall be built and operated according to the site, plan and written narrative supplied by the developer and in compliance with the above conditions. • • • • • • • + :ee s • • 4 j ,� F I N b S. 0 ,• ® :°...., io• :..... • . La CV aS Nom. • •fi • ,r R7 •N j -•i�. '�'. • • • ... . i CC's 0 d d 9A cv -- en i ,,;• •�" • Q :;�1 1 � . Q a 1 ter ie 1m e + a" N n. r:": 1 l iA N• + " 1�1-c® 2 Milimmilismo'- +w . j • - L 1 i • 1 a t I • 'i. I . 441i CU Imo- vori • . CC MIL gi J; lift N "•....4 Z-r • ..." ce CI .see,.......Z,. 111%11 Q il I �I+r WI .w avt J (/ham) �y • des' -•7 4- 44 C,t•:r a'4 ~ �e�'A• all / O h 1 t` Yi, �• U • • - • . . ORANGE COUNTY PLANNING DEPARTMENT 076 HILLSBOROUGH • NORTH CAROLINA . 27278 • .000 oot, 41 7 FIE 5 4.^ ^•^W • MEMORANDUM TO: ORANGE COUNTY PLANNING BOARD • FRUA: MARVIN COLLINS, PLANNING DIRECTOR DATE: NOVEMBER 12, 1984 SUBJECT: P0-8-84 OAKDALE PARK #2 (ROGER DAZE STEPHENS). GENERAL INFCEMATION Applicant: . Roger Dale Stephens Route 4 Box 71 • • Hillsborough, NC 27278 • . Location: West of NC 86 and east of proposed Interstate 40 . • • Requested Action: Approval as Planned Development PD-H-R1 and approval of Special Use Permit . . • Purpose: To allow construction of a 57 Unit mobile hone park. Lot Size: 52.79 acres or 2,299,532.4 square feet • • • Existing Land USe .: Vacant, wooded tract • • Surrounding Land and Zoning: The property in question-abuts the right-of-may for the 1-40 corridor-to the west. All of the surrounding property is zoned R-1. • • North Wooded land with one large undeveloped tract and four smaller lots which will contain dwelling units South - .Vacant wooded land . East - Vacant wooded land . • • West - 1-40 corridor , Land Use Plan: Designated Rural Residential. 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U .--. ...1 CS . < 0 <..*" (1) U.. tv. •• , • . • • 08 s• .PVIBLIC '36,-7,42 i MG ivk 1 NI LASS Motion was made by Commissioner Marshall, seconded by Chair Willhoit that the public hearing be continued to January 7, 1984 to'receive the Planning Hoard's recommendation. . . . VOTE: UNANIMOUS. • . • - . . . . • • . + . 7. .A.E.11AILE_PABILA2= 02/jim/SPECIAL USE PERMI APPLICATIDE SWORN IN: Doris Huckabee, Rodney Turner, Steve. Medlin, Ricky Smith, . Frank Williams, Phil Post, Roger Dale Stephens, Evelyn Poole-Kober, and . Marvin . . . . Collins. Marvin Collins made the staff presentation. He cited the receipt of a letter from Marvin T. Glenn in opposition of the proposal. The purpose of this item is to receive public comment on a proposed Planned Develop- ment/Special. Use Permit application for 52.78 acres of land located.west of ' NC 8 and east of the Interstate 40 corridor. The purpose of the request is to permit the construction of *a 57 unit mobile home park on lots 13 and 23 of map 49 in Hillsborough Township. . The present zoning classification of the property is R-1 Residential, while the requested designation is, PD-H-Rl. . The • , property is located in a Rural Residential area as;designated on the Orange - County Land Use. Plan. That designation permits single-family residential housing. Certain development standards must be met- and a Special Use Permit ' obtained to cluster the mobile home units on the property. . . • • , The Planning Staff recommends approval of the request subject to the following conditions: ' 1. The grantee of this Special Use Permit shall post with Orange County, in a form acceptable to the County Attorney, a bond or letter of credit in an amount equal to the cost of all improve- • . ments plus 10%. - The amount shall be determined on the basis of . . . . fully .executed' construction contracts or certification by a registered engineer employed by the grantee of this Special. Use . . Permit. Security for construction of the improvements in this ' • . . • • project may follow phasing in the project. .' Specifically, ath ' improvements- are,completed in each phase that phase and a cor- • . . . responding amount of money may be released from the security , . . . instruments or the security instruments may be renegotiated .. based on the "yet to do" portion of the improvements. . . - 2. Security shall be provided for the grading, paving and stabili- zation of all cleared areas, streets and other vehicular travel ways; sidewalks and other pedestrian walkways, erection of street signs; utility installation and hookups and , "tot lot"; . .. landscaping and mulching aroundall mobile home units, • 3. All necessary easements 'to permit utilitOelattricity, tele- phone and cable television by any cable television provider . - franchised by • Orange ' County' to serve this development) . . • installation, servicing and hookups to the development and to .. each unit within therdevopment shall be provided at no cost to the utility provider. , . , 4. -. Roads, parking areas, walkways, street signs, utilities, recrea- . tion facilities and sites, landscaping and mulching -around units . . shall be maintained 'as constructed. All such improvements and . . . • . • - . . , .. . . . . . . . . . . . . . . . :. . . . . • . . • • . , . • . • • . .- . • .. 090 . . facilities shall further be maintained and operated in•a safe . . . • manner. 0 . . • 5. The grantee shall promulgate rules and regulations governing .tenancy in the development which shall restrict accumulation of • . . • trash and rubbish outside of the mobile home units, shall 're- Strict storage of goods outside of mobile homes and which shall • further prohibit the storage of junked or unregistered motor vehicles. The grantee shall file with the Orange County • . Planning Department. a copy of the rules and regulations promulgated under this condition and maintain an up-to-date copy ' of the rules and regulations in the Orange County Planning . ' Department. . . . 6. The recreation areas shall be cleared and grassed, a 20 x 40 foot swimming pool constructed, basketball court installed and • . tot ' lot built. The recreation facilities and sites shall be . . • open to the tenants of this'development at all reasonable times, periods for maintenance excepted. . . -• • • . . 7. Grading on the site shall be kept to a minimum. In 'lieu of • , planted landscaping, • existing vegetation shall be maintained • . • between units. . , 8. All plans for drainage, soil erosion and sedimentation control • . shall be reviewed and approved by Orange County. In addition, • ' • Orange County shall 'inspect the installation of control devices • ' and the ongoing work for the total project. The project shall. • at all times meet the requirements of the 'Orange County Soil • • Erosion and Sedimentation Control Ordinance. . • 9.;• Mailboxes-shall be provided Close , to the entrance, but far . . • . •' enough into the Mobile Home Park to prevent traffic-problems on• • • - NC 86, A pulloff shall . be provided and the mailboxes set back • • • off' the main entrance road. . The entrance road and pulloff shall . . . . be of sufficient width to allow three or four cars • to stop and get mail while others continue to pass. The mailboxes shall not . .. • • be located in'a place that would require cars-to 'cross traffic, - • . . . . make unnatural turns or go against the flow of traffic. . • . 11). There. shall be at least 2 parking spaces per'mobile home unit in • - - the development. . . '11. The roads in the mobile home .park. shall be hard surfaced. • 12. 'All roads will -be named and the names not duplicate any other . . . . names within Orange County.. Road name SignS to Orange County ' . standards _shall be erected at all intersections. Individual units shall be numbered in such a manner that the identification . . - is visible from the road. 13. Removal of snow and ice from the roads in the :development and 1 • - •the sidewalks within, the development shall be the responsibility . . of the grantee. • Such removal' shall be completed promptly. _ . 1 • 14. Prior to the 'stab of any Construction, the final plans for the , .. water system must be approved by the Town of 'Hillsborough and the State. The final plan's for ' the sewage system must also be • . -approved by the .Ton of Hillsborough :and the State prior to the • •. start of construction. . - - 15. that water and sewer lines' be installed. prior to the issuance of . . an occupancy permit. .. • .• . . . .. : . . • . . ... • 09 1 16. The project must remain in unitary ownership and no lots can be • sold to individuals. 17. A final boundary survey of the Planned Development and improve-- .ments shall be recorded by the developer. 1B. The final•.bite plan and narrative of the project incorporating all changes, deletions and additions through the final approval of the project are incorporated heroin and made a part of this Planned Development Special Use Permit. A copy of the final site plan and narrative are on file with the Orange County Planning Department. Grading and building permits, upon application, will be issued after approval and recordation of • the Special Use Permit. 19. The development shall be built and operated according to the site plan and written narrative supplied by the developer and in compliance with the above conditions. • Commissioner Whitted asked staff to show the location of the project site on the map. Collins reviewed its location. Evelyn Poole-Kober expressed concern about the availability or interest of the Town in extending public water and sewer to the site given its distance from the Town. She clarified that the letter submitted by the Town Clerk regarding water and sewer is a "routine" letter and did not indicate Town approval. She noted that the Board had concern about adequate water pressure and meeting' the State minimum river flow requirements. She indicated that•the Board wanted a subdivision with a lot size greater than one acre. She expressed concern -about access to MC 86; interior road layout, suggesting instead a loop road; parking facilities at 2 spaces per unit plus an additional visitor's space for every 5 units, as provided in the proposed Hillsborough • Zoning Ordinance; paved roads and recreation areas to state standards; and clustered recreation facilities. Cordon.questioned Ms. Poole-Kober's comment on the letter from the Town as a "routine" letter. Ms. ' Poole-Kober responded that she had just recently learned of these letters and stated-that they only indicate that facilities are there. Commissioner Whitted questioned this matter noting that the County makes its approvals contingent on Town approval of sewer/water extensions and that it is not the County's responsibility to address Town procedures on this matter. Roger Dale Stephens, owner/developer, stated that he had spoken with Horace Johnson of the Town of Hillsborough prior to purchasing the property to clarify that he would be allowed to extend lines to the site and be served by the Town system, as he could not pursue the project without public water and sewer. Be,indicated that in subservient meetings Mr. Johnson had expressed to him verbally and in written form that approval would be granted pending approval under State requirements., He indicated that plans for the extension had already been submitted to the State and that he understood that the Town would approve the project with the contingency that Hillsborough's extension policy requirements be met. Charlotte Huckabee expressed'streng opposition to the rezoning for a trailer park as the owner of the adjacent 22 acres. She informed the Boards that her father had sofa access via Phoebe Drive to a neighbor,as a favor, but that the property had subsequently been sold. She expressed concern that the only access to the property was via Phoebe Drive; that the property would be devalued; that the residents would damage adjacent lands; that the mobile home, • • • • would serve only as low-cost temporary housing without contribution to the tax base; that the units would require additional services; that the units would be a target in violent. storms; that the units would be unattractive; that the . residents would not take pride in tho grounds; that she would have to make similar use of her land, that the use would not make a positive contribution to the area, and that a project providing housing to attract young professionals should be substituted. . Roger Dale•Stephens responded that this was not a rezoning and that there was a dire need for mobile home spaces in the area. He continued that he had a petition of 192 signatures indicating the need for mobile home spaces; that he was the owner/operator of a park constructed in 1981 in which 26 spaces were filled in advance of its completion; that he had references of support for the existing and proposed parks; that he had letters of support from adjacent homeoowners around the existing parks; that he wanted to be,proud of his development; that the cheapest conventional home was $48-50,000 with $10,000 down payment and that he provided alternatives for those who could not afford this; that 57.families would benefit; that the units would be clustered rather than spread across the •County; that a 100' setback is provided; that the property is located 1200' off the road; that the existing road will be paved and landscaped and the property values enhanced as the result; that the extension of public water and sewer will enhance the property values; that the value, of the property is S400,000.00 which the bank would not have funded if the use for which the monies were obtained. would be detrimental to surrounding properties and residents; that the traffic contribution would be relatively small; that neighboring use's include mobile homes; that clustering of the units allows'economic maintenance and installation of public services; that the portion'of the site to be utilized is a field overgrown in pines and that the portion,of the property'to remain undisturbed is in mature hardwoods; that the central'facility is to be located in the area that was cleared by the previous use. for an archery range; that drainage easements are shown for all creeks on the property; that the entire front corner of the property is to be retained in open space for least 'visual':impact; that the entire perimeter of the property will have a minimum 100 foot vegetated buffer; that all paved surfaces are 100' from the property line; that only 20 out of 54 acres will be disturbed with the remainder in open space; that pedestrian paths cross at right .angles to vehicular pathways; that the 30% open space and recreation space requirement is exceeded; that a' tot lot, basketball court and swimming pool are to be provided; that, submission of utility plans to the Hillsborough consulting engineer and the State has been done and that the State is reviewing these plans for acceptance. (A 4i44,7 oaoL ar ths3 04144$444 is perwa„vKf tY4;44„ P!/e) Rodney Turner, representative of lct;eese Cooper of North Carolina, spoke in support of the project indicating there is a need for mobile home spaces for elderly couples in their retirement and young couples starting out. He con-' tinued that Hr. Stephens well maintains his mobile home park. He noted that one of his corporation's criteria is that Suitable spaces be round for their • mobile homes. He added that he lives within two miles of the Oakdale Mobile Park and that it is well kept. . Ricky Smith spoke in favor of•,the proposal indicating that he and his wife were the first resident's of Oakdale liobile •Home Park and that it is well mani- cured and family oriented. He noted that amobilo home is a way to start with home-ownership and that he was proud of his home and •not ashamed of it. • • • • Limme Sid Medlin of Charlotte indicated he also was one of the first residcnte of Oakdale Mobile Home Park and that it is very nice. He indicated that Fir. Stephens sets firm rules and deals with all park problems himself. He added that he knows there is a need for mobile home spaces as he has been looking for a space for 4 months while his wife resides here with her new job and he lives in'Charlotte while they seek new living arrangements. Crank Williams, co-owner of 145 acres adjacent to the site, indicated that he had discussed this matter with the two other owners and that they had ex- pressed concern about lowering of the property values, particularly given the location in vicinity of 1-40. He added that he was not opposed to mobile homes but was concerned that mobile home parks run down after some years. He added that he drove through Oakdale Mobile Home Park I and was impressed with it. He asked that the Board require all improvements be in place prior to the start-- up of the park, if approved. Charlotte Huckabee•expressed concern that there is also a need for up- graded housing and that her nephew had been searching for some time. She added that her property would be a buffer for this proposal. NOTE: HILDA BRODY WAS SWORN IN. ' Ms. Brody asked if a second phase of the park was planned. Stephens .re- sponded that there was no second Phase proposed. 'Smith clarified that the property was located in the Rural Buffer and that under that plan designation only a density of one unit per acre was permitted. Stephens indicated that he was clustering the permitted number of units on the property to provide for utilities and improvements and to retain the wooded area for recreation and open space. He added that this is a breakeven project given that his son, who'helps maintain the existing property, is now older and 011 be given a salary. Shanklin asked if .those who stated that the use would not enhance the value of their property had any evidence' supporting their comments, i.e. examples of where such uses affected property adversely. Shanklin added that this evidence should be submitted at this time. Huckabee expressed concern that she felt the property would be difficult. to sell as a result. Williams indicated that his comments were based only on. the feelings of the other owners. •Stephens noted that three mobile homes currently adjoin the property and Mr. Williams property and that these were in bad shape. He submitted pictures of the adjoining mobile homes and pictures of Oakdale Park I as evidence. Stephens indicated he was willing to comply with the staff recommended conditions. Motion was made by Commissioner Marshall, seconded by Chair Willhoit that the ' public hearing be Continued to January 7, 1984 to receive the Planning Board's recommendation. VOTE: UNANIMOUS. • 8. ZONING ORDSNANCT TEXT An6NENT-SXrS•DJ, UgR_,pBRfr'f t,QR mine HS Oi HISTORIC STRUCTURES r The staff presentation•was made by Satan Smith. There was no comment on the item. " • 9. ?QflTMG ORDINANCE, TUT AMENPMENT_B0'0R VEAICJ+p,, RAr,ps/P.rNTAr,S IJ3 Cep ZONING DISTRICT • • The staff presentation was made by Susan Smith. • • • • 11161- _ • ------ -- • • . . - , • - .• . .. • • . • • . . • - - ORANGE. COUNTY . • . • . 094 -. - • • - • • • BOARD': OF COMM!SS!ONERS . . Acn.ON.,AGENDA: • . . . , • • ACTION AGENDA ITEM. ABSTRACT ITEM"'NO..,-- ES • • MEETING DATE FEBRUARY 19, 1985 .. ' .' • . • . _ . - • • SUBJECT': AMENDMENT TO THE ZONING ORDINANCE - TEMPORARY MOBILE HOMES I• I • • . " . . • . , DEPARTMENT: PLANNING j . PUBLIC HEARING.I.- YES x NO . ••■11.1•11. • ATTACHMENT(S): . •■■■•••■•■••■■•■•••••••■•• M•Mm...... . . . 1NFORMATION. CONTACT:SUSAN SMITH . • • . . SEE 11/26/84 PUBLIC HEARING • AGENDA PACKET • - • . • PHONE NUMBERS: HILLSBOROUGH - 73Z-8187 ' . . . . . . . HILLSBOROUGH - 732536.1 . • • . . . . : CHAPEL HILL - 567-9251 • , --' . . . . . MEBANE 227-2031 • ' . DURHAM ' - 688-7331 ' PURPOSE: To consider an amendment to the Orange County Zoning Ordinance which would provide in the Permitted Use Table for the use of a temporary residential mobile home during the installation of a replacement mobile home or the construction of .a stick-built or modular residential unit on the same lot for recommendation • : to the Board of Commissioners. • . . . • This item was presented to public hearing on November 26, 1584. . . • .. • The Planning Board recommended approval of this amendment on February 12, 1585. • • NEED: • Article VI Application of Dimenstona4 Requirements, Section 6.3 "Regulation of Principal Uses" permits only one single family residence per lot. . . • . .. . : . The County Attorney has advised that the use of a. temporary mobile home . . • and the issuance. of building. permits during, the period when a replacement mobile home is being installed or a stick-built or modular residential unit is being constructed on the same lot is not specifically permitted in the • Zoning Ordinance. • ; . , Staff feels that this residential arrangement is a reasonable and common, ... - practice in Orange County and should be permitted as a,use by right. • Amendment of the Zoning Ordinance to provide for this arrangement is shown on •. the attached Permitted Use Table and is distinguished from Class "IV! Special Use Permits issued for the temporary use of mobile homes. for custodial care . • - on the same lot. aszan existing permanent residential structure. Also, a proposed amendment to Article VI A2221EILLiadpimosional. Requirements • Section 6.3.1 specifically referencing this concurrent residential arrangement is .as follows: • • . • 6.3 fiatiLtt15222L21112Eleil uses . . 6.3.1 It is the express intent of. this ordinance to regulate the number of principal structures constructed on each • lot within Orange County. There shall be only one single • . . family residence per lot, except for the use of temporary • mobile homes for custodial care or .uring e Ins a . a ion . . . . . . ' . • illEallar 411111111111111111■ . -- • • 095 OF "Construction of a second permanent unit on the same as .rovided in Article k.3 Permitted Use Table and Article 1:. .12 Temporary Use of a ResidelLilm<JETTF-Frome (Class B Special Use Permit): Duplexes ImWIT(F7.31177.UCT7d . . A proposed definition of Temporary Residential Mobile Home to be included in Article 22 Definitions is as follows: Temporary Residential Mobile Nome. A mobile home, intended for residential use for a Itated period of time, for purposes of providing for custodial care under a Class B Special Use Permit or providing tempt- orary residential space during the installation of a replacement mobile home or construction of a stick- built or modular residential unit on the same lot, and for 30 days after the issuance of a Certificate of • Occupancy for the permanent residential unit. The temporary mobile home is not attached to permanent or semi-permanent foundation. IMPACT: Amendment of the Ordinance would allow the use of a mobile home on a:temporary basis during the installation of a permanent mobile home or the construction of a stick-built or modular residential unit on the same lot as a permitted use by right requiring only the issuance of two concurrent building permits. Both structures must also 'comply with applicable zoning regulations in order for the building/ zoning permits to be issued. •c RECOMMENDATION: That the Planning Board recommends that the Zoning Ordinance be amended to provide for the use of a temporary residential mobile home. • • • • • „ _ • • Maw iticwittia toblklunEs illez4/61 096 Commissioner Marshall questioned the staff on the justification used to • support this amendment. . . Smith responded that the district is one of the two most intensive zoning districts in the ordinance and that uses of similar impact are permitted in this district. . Chair ' Willhoit inquired about. the use of property zoned CC-3 specifically for car :sales, citing the property located at Watts/Star Point. Smith responded that, the property could be used for any use permitted in' the CC-3 district according to the CC-3 district requirements. Assignment of a CC-3 zoning district classification would requite satisfaction of the application' criteria for the district. ' NOTE: COMMISSIONER WALKER LEFT AT 10:15. ( Commissioner Marshall asked if there were any other criteria to' be applied to this use in a CC-3 district.' Smith responded no additional criteria was proposed. . . . . . . • . Commissioner Marshall asked staff to review the characteristics of the CC-3 district. ' Smith reviewed the definition ' of the district, its intent . . - - statement, the application criteria and the types of uses-permitted in the district. ' She noted that this use is appropriate in this district, citing the range of uses permitted currently. . . . . . . ' :Commissioner. Marshall inquired about materials staff review, to come to a decision on these matters. Smith cited Planning Advisory Service Reports and, other planning research and support data, as well as other . jurisdictions' '. • ordinances. . . . . . • ' . • ' . . 10. . ZONING munticE TEXT IIMENDMIT-TEMPORARY MOBILE HOMES* . . . The staff presentation was made by Susan Smith. . • . . . Commissioner Marshall asked if a time limit should be set onthe .construc-. ' . .. tion period and presence of the temporary home. . Chair Willhoit concurred. . Yuhasz expressed concern that given the nature and use of temporary' mobile homes, a time limit was inappropriate. . . . Commissioner Marshall expressed concern about safety factors. : ' • . . , - Pearson indicated that except 'for the thirty day removal . .period there would not be two livable structures on' the same site. He added that the perms nent'..-or replacement structure would not.be occupiable until a Certificate of Occupancy is issued and that both the permanent and the temporary structure must meet the "requirements for issuance of the building permits. Smith verified' that both structures must comply with applicable requirements. . • . . . . . . . • 11. 20 _■ ozo ■41 7 . 7 t ,M _ • • . • f Ok. • - • The 'staff presentation was made by Susan Smith:- - '-- • - • • No comment on the amendment was,received. . • The public hearing was adjourned. .- ,.. • : . . • . • . . - . • . . . LnjatIBTIMEtiT S • . -. • . •• . • . , . . The 1oint Public Hearing was adjourned.,-. . . . . : .. . . • . . . . . . . . : .. / . . . . . Don willhoit, Chair . . . . . Beverly A. Blythe, ClrIc.. .' • :- . . . . . . . • . . . . . . . .' .. . . . . . . . , • . • • . . . . . • • . . . • ' • . • • ' . • . . . . . . semmaimmmr. . . . ORANGE COUNTY 097 BOARD OF COMMISSIONERS ACTION AGENDA ACTION AGENDA ITEM ABSTRACT ITEM NO. E5(4) MEETING DATE _11111.112mi_a3....1245. SUBJECT: POPLAR RIDGE SECTION IV - PRELIMINARY *FP *4 DEPARTMENT: PLANNING PUBLIC HEARING: ygs X NO ATTACHMENT(S) : INFORMATION CONTACT: EDDIE KIRK CHECKLIST . TAX MAP PLAN ' DRAFT 2/12/85 P.B. PHONE NUMBERS: HILLSBOROUGH - 732-8181 MINUTES HILLSBOROUGH - 732-9361 CHAPEL HILL - 967-9251 MEBANE - 227-2031 DURHAM ' 68IJ-7331 PURPOSE: To consider approval of the Preliminary Plan for Poplar Ridge Section IV. The Planning Board recommended approval on February 12, 1985. • • NEED: The property in question is located in Hillsborough Township off Poplar Lane, which is a private road that intersects with U.S. 70. It is known as part of • . Lot 20, Tax Map 37. •There are two (2) lots proposed, one lot being 5.63 acres _ while the other lot• is 2.88 acres. • • The property is zoned R-1 and is designated 20 year transition In the Land Use Plan. It is located in the Orange Rural Fire District which is served by the Orange Fire Department in Hillsborough. The developer is requesting the proposed road extension to be constructed in the same manner as the existing private road in the develoiment. The existing private road is constructed to Class B standards. • IMPACT: The addition of 2 large size lots to this subdivision would have minilnal impact on this area. RECOMMENDATION(S) : That the Planning Board recommends approval with a "Class A" private road to be constructed from the end of the cul-de-sac back out to U.S. 70. 11111111111111111111111m6romm...........- MAJOR SUBDIVISION CHECKLIST O NAME OF SUBDIVISION Poplar Ridge Section IV OWNER OR DEVELOPER_J.H. Coman, .77'. ADDRESS R4 Hillsborough H.C. 27278 732-3513, 688-939; TOWNSHIP Hillsborough TAX MAP 37 BLOCK LOT p/o 20 i NAME OF SURVEYOR OR•ENGINEER Sidney J. Credle Total number of lots 5 To be developed in 1 phase(s), Total number of acres 8+ (Section IV) »F Typical dwelling units at present none or proposed . -- WATER SUPPLY: Public {Name} Community Individual X SEWAGE TREATMENT: Public — Community Individual Septic tank X SCHOOL DISTRICT_ nge _FIRE DISTRICT Orange Rural Access onto State Road #}_US ?D} Road Standard: - Public or Private Class A Existing critical areas such as streams ( ), Flood prone areas ( }, Watershed x ' B`---"� C 3 Explain: { ), Historic Sites { ),-Other ( ) Land uses in the general area Residential SKETCH PLAN RECEIVED (Date) _ 6-2g-81 Approved { } Recommended Changes {X ) i PRELIMINARY PLAN RECEIVED (Date) REVISED PRELIMINARY PLAN RECEIVED (Date)--1-9-85 Preliminary Review by Health Department Erosion Control O fficer-1 + Board of Education 7-30-82 Dan Lunsfog Department of Transportation'R-• i HR i Other OWASA (if possible) M � c, -Mebane (if possible) _ Hillsborough (if possible) -Orange/Alamance (if possible) Preliminary Action by the Planning Board Approved 2/32185 Preliminary Action by the County Commissioners FINAL PLAT RECEIVED (Date) ( } All lots were approved by the Health Department ( }Lots failing Health Departments approval are combined or listed properly on the plat { } Road Maintenance Agreement submitted (where applicable) . Approved ( } Improvements have been provided for; completed; bond, letter of credit, cash. Date ( ) Final OWASA approval ('where applicable)- on all plans & specifications, Date i ( ) Final DOT approval on plat { ) Final action by the Planning Board r. ® / J\ \\. ,. \ \ I, 25 \\ --- . -I : X33 \ E.75 AC.CAL, • • • - • 8 �� ;, i . ` ,``• • . .. N `� f �Q6'n. / 1 ; • \\ / 0784 • 1 • 1 \\• .' -IGH. \\ o • 0 \,s - • -. : P 0 .,,!,../.._ R_RLD_G E 01 -. ,: 1 _ ` \\ 4.8 AC.CAL. • i/ , .:N. C_ MA.N •JRt) . i M j \ \ ' •_ �ZO,NI NG %.R�� tMAP2Q• \ \ /�r ®1924\r� \`\`\ ..LU�.D S.t_.G_NATI.ON : 2.C?_ • • //. YEAR?_T• • 2.79 AC. • SCALE 1 '_,. '« /�p,�iPOPULAR .. t /°l ,� 77 • r 0 . 1 „0 `- I ! se, 2A a 2e) 2.54 AC. • • x a li 3.5 A+ 75 76 I �. ` - .7304 9 • N 0344-.1'•• • �' `. .. --- t V ..i — 5 ti:.�' ?�F 2.75 AC: 2.6 AC. .� ,• 69; H' pL AR / i —0- -�- ENO .3!88 pa • ,/ 3.2 •p�A_:,. R/OGE r:N.� r � n�..�.. SFC. 2A 20 . J 28j f.,,,,,, ` 6950 l.9! A 2, ca•A�`7Ca4 • iii • • 2g �..� / : ;//•:: 2.02 AC. ° 4 AQ r J • +r. -441,' 41104.1W- : 1 : . - . • • • • • j i , O ' C • • • - ..y- . 77 ;{ u II ..yam-.%✓, r n 1, � ~f PLAT .,, .. w- .._ t- Y..... I}'OCCONEECHEE . FOREST G , : , . 100 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda ACTION AGENDA ITEM ABSTRACT Item No. /57 Meeting Date: FEBRUARY 19, 1985 SUBJECT: WASTWATER COLLECTION AND PURCHASE CONTRACT • DEPARTMENT: MANAGER'S OFFICE PUBLIC HEARING: Yes X No • ATTACHMENT(S) : INFORMATION CONTACT: MANAGER'S OFFICE YES ' TELEPHONE NUMBER: x5°1 • PURPOSE: To consider approving an agreement by which the Town of Hillsborough would treat sewage from the Efland area. NEED: Attached agreement reflects terms and conditions as developed from past negotiations between the Town and County. The point. of connecting the two systems and the meter location are left unspecified pending study by Hazen and Sawyer and approval by the Town and County. The rate of charge for treatment and the • number of customers to be covered by the blanket tap fee follows terms approved•by the Town on June 20, 1984 and by the County in its December 3, 1984 Resolution. Hillsborough's Town Council will consider action on the agreement February 18, 1985. IMPACT: Agreement terms are in accord with the project budget and requirements of the Farmers Home Administration. • RECOMMENDATION(S): Approval. • • 101 WASTEWATER COLLECTION AND PURCHASE CONTRACT This Contract for the Skle and Purchase of Wastewater Collection and Treatment Services is entered into as of the day of 19 , between the TOWN OF HILLSBOROUGH, NORTH CAROLINA hereinafter referred to as the "TOWN" and ORANGE COUNTY, NORTH CAROLINA hereinafter referred to as the "COUNTY"; WHEREAS, it is the intent of the County to construct a wastewater collection system to serve an area of Cheeks Township, Orange County, North Carolina to address health problems related to the failure of septic tanks and other individual and package subsurface sewage treatment systems; and WHIN* , the County neither owns nor operates a wastewater treatment facility; and • WHEREAS, the Town operates a wastewater collection system and wastewater treatment facility with the capacity to receive and treat wastewater generated by the wastewater collection,system proposed to serve an area of Cheeks Township; and WHEREAS, the Town is willing to make its wastewater collection system and wastewater treatment facility available to receive and treat wastewater , generated by the County's wastewater collection system, but only upon the• conditions and subject to the limits hereinafter set forth; NOW, THEREFORE, in consideration of the foregoing and the mutual agreements hereinafter set forth, it is agreed as follows: 1. The Town agrees to allow the County, at County expense, to tie its wastewater collection system to the Town's wastewater collection system at a point to be determined by the Town and County following completion and approval by the Town and County of the plans and specifications of the system connection proposed by the County's engineer for the connection of the County's system to the Town's system for the purpose of receiving and treating wastewater generated by customers of the County's system up to the limits hereinafter ------------------ 102 stated. Such connection may only be made in strict accordance with specific plans and specifications which have been approved in advance in writing by the Town 'Engineer and Town Superintendent of Utilities in order to insure- its compatibility with the Town's wastewater collection and treatment facilities.. 2. The County agrees to pay the Town $15,000.00 as a blanket connection (tap) fee for the privilege of connecting the Efland-Cheeks Elementary School wastewater facility and the County's initial 212 customers to the Town's system. The customer list will be provided to the Town not later than the day of 1985. Five thousand dollars of the $15,000 is for the cost of tap-on of the Efland Cheeks Elementary School. 3. The Town agrees to treat, at the rates herein prescribed, up to• 55,000 gallons of the County system's wastewater per day, which is the equivalent of the wastewater generated by said school and the initial 212 customers of the County's wastewater collection system, and to treat up to an additional 380,000 gallons per day for additional customers in the future. 4. No customer shall be allowed to connect to the County system unless and until such customer's proposed discharge has been found acceptable by both the Town and County. Approval shall be predicated on (1) the quality of the effluent of the potential user being compatible with the Town's NPDES discharge permit, (2) the Town's rules and regulations concerning pretreatment of industrial wastewater, and (3) all County (subdivision, zoning, erosion, building, etc.) and State (D(YT, etc.) permits having been properly granted. Under no circumstances will the County permit the discharge of septic sewage • into its system. 5. After the first 212 customers above specified, each additional approved customer shall pay a $400 Town tap-on fee. Customers other than those initially connected from among those initially applying for connection shall pay a $600 County tap-on fee. Both fees shall be collected by the County with the TO= portion remitted to the Town as collected. 1 OC1 • 6. The County shall install a meter at the point where the County's system is connected to the Hillsborough Sewer System for the purpose of measuring the flow of wastewater from the County's system into the Town's system. 7. The County agrees to pay the Town each month the sum of. $1.11 per thousand gallons of wastewater passing through said meter. 1 8. The Town reserves the right to adjust the rate per 1,000 gallons • charged to the County whenever the Town adjusts its rates charged to its other customers. 9. The wastewater collection system constructed by the County shall be the property of the County. It shall be the responsibility of the County to maintain its wastewater collection and transport system and perform all customer billing and collections. This does not preclude the County from contracting maintenance and/or billing functions. 10. Any failure of the Town's wastewater collection system or wastewater treatment facility which impedes the flow of wastewater from the County's wastewater collection system shall be remedied by the Town with all possible dispatch. In the event of an extended period of malfunction of the Town's wastewater collection system, the County's customers shall be required to • reduce their discharge only in the same ratio or proporation as that required of the Town's other customers. 11. The construction of the wastewater collection and treatment system by the County is being financed by a loan made, or insured by, and grant from the United States Department of Agriculture. No provision set forth in this. Contract shall be binding upon either party unless and until all terms and provisions hereof have been approved in writing by the N.C. State Director of the Farmers Home Administration U.S.D.A. INIITTNESSWHEREOF, the parties hereto, acting under authority of their respective governing bodies, have caused this contract to be duly executed in duplicate originals, a copy of which is retained by each party. • 104 ATTEST: CLERK, ORANSE COUNTY BOARD OF DON VILLHOIT, CHAIRMAN COMMISSIONERS ORANGE CCXJNI'Y BOARD OF CCI 4ISSIONERS ATTEST: CLERK, TOWN OF HILLSBOROUGH PRANK SHEFFIELD, MAYOR TOWN OF HILLSBOROUGH This contract is approved on behalf of the Farmer's Home Administration this the , day of , 19 . BY: TITLE: STATE DIRECTOR 105 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda ACTION AGENDA ITEM ABSTRACT Item No. Eg Meeting Date: FEBRUARY 19, 1985 SUBJECT: MASSAGE PARLORS DEP— Di : MANAGER'S OFFICE PUBLIC HEARING: Yes X Jgo ATTACHMENT(S): INFORMATION CONTACT: MANAGER'S OFFICE NO TELEPHONE NUMBER: x 501 PURPOSE: To consider whether to develop an ordinance to regulate massage parlors as a means to deter or prevent illegal activity within massage businesses. NEED: Following the occurrence of illegal sexual activity that occurred at the University Massage Parlor on West Franklin Street and receipt of numerous complaints regarding two such parlors, Orange County Sheriff Lindy Pendergrass has asked that work be undertaken to develop and enact an ordinance for the County. Provisions desired by the Sheriff include such areas as: 1. Definition of unlawful sexual acts 2. Licencing of parlors by the County 3. Permit requirement for massage therapists 4. Non transferability license clause 5. Requirement of licensee name, address, social security number, birth date, height, weight, driver's license number and State issued, previous employer, convictions for past five years, a photograph and fingerprints for each owner, officer, partner, trustee or director of the business 6. Information from licensed physician stating the licensee or permittee is free from any communicable diseases 7. Specific safety, clothing and sanitation standards 8. Hours of operation 9. Penalties for violation 10. Means and timing for review of the ordinance after experience has been gained from enforcing what is adopted 11. And others Purpose is not intended to denigrate the number of therapeutic massage establishments where there is no suspicion of illegal or unprofessional activity. Therefore, exemption would be proposed for licensed hospitals, sanitariums, nursing homes, medical clinics, osteopaths, chiropractors and YMCA and YMCA operations. Mammommmorm. 1()G Given Board direction to proceed a draft ordinance will be compiled as soon as possible and presented for action. 114PACT: RODOMMKNDATMDN: Authorize compilation of a draft ordinance. 1 107 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda ACTION AGENDA ITEM ABSTRACT Item No.p.7,7 Meeting Date February _19. 1985 Subject: APPROVAL OF BID AND AWARDING OF CONTRACT FOR THE ORTHOPHOTO AND TOPOGRAPHIC BASE MAPPING OF CHAPEL HILL TOWNSHIP, Department: CENTRAL LAND RECORDS Public Hearing: __Yes _Lilo Attachment(s) : PRINTOUT OF BID ANALYSIS Information Contact: ROSCOE REEVE Phone Number: Hillsborough - 732-8181 Hillsborough - 732-9361 Durham - 688-7331 Mebane - 227-2031 Chapel Hill - 968-4501 Chapel Hill - 967-9251 PURPOSE: To provide new base maps and topographic maps for Chapel Hill Township, the first phase of the multi-year, multi-phased remapping of the County. This phase will include aerial photography, ground control (vertical and horizontal), analytical triangulation (high and low), orthophotographs, and topographical overlays in a two year cycle. NEED: Approval of a bid and contract for the mapping of Chapel Hill Township is the first step towards providing the County with accurate base and cadastral property maps. These maps will be used by all County and municipal land offices in Orange County, and especially they will be used in the appraisal and inventory of real property for the tax offices. As a professional service the base map production must be accomplished by a highly competent and reliable firm to produce accurate and usable base maps. IMPACT: 1984-85 28,064 Phase one-flying and photography and analytical control. -Funding from an approved $9,000 grant from the State and $19,000 from the napping monies set aside in the Revaluation Fund. 1985-86 179,892 Phase one/part two-for Chapel Hill Township orthophotos and topographic naps; -Funding to be partly from a state grant and partly from County sources, subject to budget approval. 1986-87 117,259 Phase two/proposal one-for flying photography and analytical control; orthophoto for rest of County. 108 1987-88 143,179 Phase three/proposal one-cadastral mapping (property maps) for Chapel Hill Township. 1988-89 156,280 Phase four/proposal one-cadetstral mapping for remainder of County. RECOMMENDATIONS: 1. Approve bid of L. Robert Kirrball and Associates for the multi-year project and authorize $28,064 in funding for phase one in the 1984-85 fiscal year; and 2. Authorize staff and County attorney to develop an agreement for Board action in March 1985 for phase one/part two and all other phases through 1988-89, subject to budget approval within each fiscal year. • . ,Orange County Land Records System Page 1 IOS• BID RANKING PROPOSAL 2 Following are three rank profiles reflecting the bid results for Chapel Hill Township: ( 1 ) the bid price for all photography, control, analytical, orthophotos and topographic base maps; (2) the bid price for cadastral mapping alone; and (3), the total of combined bid price of ortho 's—topo 's and cadastral, The figures are adjusted for comparison purposes and may not 7..elect the actual dollar amount on the contractor's bid. Ortho 's and Topo 's Price 1st Place Cardan* $157, 765 2nd Place Kucere** 181, 341 and Place Kimball 202, 956 4rd Place Benatec 206, 662 5th Place Landmark 232, 540 6th Place Woolpert 272, 395 • 7th Place Air Survey 272, 439 8th Place Piedmont 289, 491 9th Place Main 427, 000 Cadastral* Price 1st Place Kimball $133, 560 2nd Place Landmark S 126, 500 3rd Place Benatec 162, 179 4th Place Kucera** 166, 900 5th Place • Air Survey 196, 000 6th Place Woolpert 234, 220 7th Place Piedmont 244, 225 * Cardan and Main did • not submit cadastral prices. ** Kucera did not provide requested_ REP information. by ROSCOE E REEVE 09: 44: 18 12 FEB 1985 MMIMMINIIIMormoummum.--- • Orange County Land Records System Page 2 1.10 TOTAL PRICE 1st Place Kimball $336, 516** • 2nd Place Kucera* * 348, 241 3nd Place Landmark 369, 040 4rd Place Benatec 398, 023 5th Place Air Survey 469, 437 6th Place Woolpert 506, 615 7th Place Piedmont 533, 716 *Carden and Main not included because of RFP noncompliance — Main = $427, 000 Carden = $157, 675 **Kimball will, provide vertical control for 1" = 200' area to I-85 for $5000 additional. *** Kucera, a late entry, did not provide requested RFP information_ If Kimball chosen then projected cost: First Year 84-65 $23, 064. 35* Second Year 85-86 ' $175, 113 Third Year Cadastral $143, 179 *Add $5000 for vertical control option. • by ROSCOE E REEVE 09: 44: 18 12 FEB 1985 Orange County Land Records System Page 3 iii BID RANKING PROPOSAL 1 • Following are three rank profiles reflecting the bid results for all of the County except Chapel Hill Township (Area A) , Keep in mind that the figures are adjusted for comparison purposes and may not reflect the actual dollar amount on the contractor 's bid. It is the price, however, that we will negotiate with upon contractor approval. Orthophoto 's Price 1st Place Kucera* $84, 380 2nd Place Landmark- 94, 110 3nd Place Kimball 117, 259 4rd Place Air Survey 129, 171 5th Place Main* 130, 096 6th Place Carden* 135, 170 7th Place Benatec 139, 511 • SAM Place Woolpert 155, 635 9th Place Piedmont 165, 011 *Did not comply with RFP requirements. Cadastral* Price 1st Place Piedmont $63, 360 2nd Place Kucera** 147, 750 3nd Place Landmark 152, 000 4rd Place Kimball 156, 280 5th Place Benatec 205, 159 6th Place Woolpert 232, 000 7th Place Air Survey 250, 000 * Carden and Main did not submit cadastral • • prices. **Did not comply with RFP requirements. b ROSCOE E REEVE 09: 44: 18 12 FEB 1985 • MMINIMMimmmor Orange County Land Records System Page 4 112 TOTAL PRICE 1st Place Piedmont $228, 371 2nd Place Landmark 246, 110 3rd. Place Kimball 273, 539 4th Place Benatec 344, 670 5th Place Air Survey 379, 171 6th Place Woolpert 387, 635 Note: Carden, Main, and Kucera not included because of • RFP noncompliance - Main =7 $130, 096 Carden = $135, 170 Kucera = $232, 130 Combined Proposals Price 1st Place Kimball $610, 055 2nd Place Landmark 615, 150 3rd Place Benatec 742, 693 4th Place Piedmont 762, 087 5th Place Air Survey 848, 608 6th Place Woolpert 894, 250 These figures are complete, reviewed by Don Holloway, and ready for presentation to the Board. One late bid was received, via telephone, on February 11, but as of the deadline for sending this information out in your packets we have not received their (Kucera and Associates Inc of Atlanta) written technical approach and compliance with State specifications. • by ROSCOE E REEVE 09: 44: 18 12 FEB 1985 • 1111■11111Mr■r 115 HOLMES & MCLAUgiN ATTORNEYS AT LAW EOWARO S.HOLMES 6 COURT SQUARE,N.W. R.EDWARD MCLAURIN,JR. PITTSOORO,NORTH CAROLINA 2731 Post Orrice BOx 59S TELEPHONE 919 January 4, 1985 542'3232 • Mr. Marvin Hoffman Chatham County Manager • Pittsbot$, North Carolina 27312 • Re; T o •Q_.,p}Q,1':•C'...�y,-vg • • • • Chatham-Orange County line property Dear Mr. Hoffman; I have previously discussed with you the fact that Mr. Proctor • owns certain property on the East side of U. in the vicinity of the Orange-Chatham County line. Twy ty-acr acres of the property in Chatham County has been zoned commercialand Mr. Proctor desires to make plans to develop this property. Unfortunately, there seems to be a question years t county line actually exists. Over the last few as to heree has been some discussion between our county office and theCountys Planning Office in Orange County concerning establishment of the line. Mr. Proctor intends to develop property in the area and would like to develop all the Chatham County side of the line. Commercial development in that area could impact favorably as far as Chatham County ad valorem taxes is concerned. The purpose of this letter is to see whether or not the County would have the county line surveyed in that area in order that the landowners as well as the County would know exactly where the line is. You and I had discussed the l County would contribute to the cost of having sthe line run mange that area. I would greatly appreciate your discussing this with the County Commissioners at their next meeting. If there is any way that Mr. Proctor or I could assist you in the matter, please advise. Sincerely, HOLMES & McLAURIN ESH/ce Edward S. Holmes • 116 COUNTY OF CHAT G r' \1 AN 15 1985 A ;katiF COMMISSIONERS MARVIN K.HOFFMAN rt,4 EARL D.THOMPSON,Chairman County Administrator HENRY DUNLAP.JR. - 7-‘,— GUS MURCHISON,JR. ROBERT L.GUNN C.W.LUTTERLOH IF J I countv Attorney CARL THOMPSON r F.! - • P.O.80X87 PITTSBORO,N.C. 27312 ORGANIZED 1770 707 SQUARE MILES January 14, 1985 • Mr. Kenneth Thompson Orange County Manager 106 East Margaret Lane Hillsborough, North Carolina 27278 Dear Ken: I am writing to you at the request of the Chatham County Board of Commissioners concerning certain matters which they feel would be of mutual interest to them and to your Board. It would be appreciated by the Board if discussions could occur between us on the following items: (1) Establishment of an appropriate reimbursement to Orange County for the costs of providing emergency medical ser- vices to areas in the Northern part of Chatham County by your EMS personnel. (2) The possibility of sharing the cost of a survey to determine the exact location of the Orange-Chatham boundary line. (Please refer to enclosed correspondence from Edward S. Holmes in behalf of Truby G. Proctor) . Please consider these points and advise me about a convenient time to pursue these discussions. iin,cerely yours, Marvin H. Hoffman County Manager MKH:b millommy • • • • • • • - SPACE. NEEDS • • • OWNED AND LEASED SPACE FOR COUNTY GOVERNMENT BY AREA OWNED HILLSBOROUGH 137,059 SQ. FT. 2,932 SQ. FT. CEDAR GROVE 39,165 SQ. FT. CHAPEL HILL 27,070 SQ, FT. 5,435 SQ. FT. CARRBORO 6,400 SQ. ET. TOTAL 203,297 SQ. FT. 14,767 SQ. FT. *(911 CENTER AND PUBLIC WORKS NOT INCLUDED) • 2 , • • • SPACE PROBLEMS 7- CHAPEL. HILL/CARRBORO . OLD POLICE BUILDING - • - OCCUPIED BY JUVENILE COUNSELLORS) PROBATION • OFFICER) SHERIFF AND DWI, PUBLIC DEFENDER; JTPA - INDETERMINATE PERIOD FOR LEASE CONTINUATION BEYOND 7-12-85 . . RATE INCREASE PROJECTED • • - NOT ACCESSIBLE TO THE HANDICAPPED • CARR MILL MALL • - RATE INCREASE PROJECTED . • • INSUFFICIENT PARKING AT TIMES • 3 • • • HILLSBOROUGH PROBLEM -- INSUFFICIENT SPACE NFL COURTHOUSE_._ NEEDED - CLERK OF COURT 1,000 SQ, FT, - PLANNING • • 560 SO, FT, - PERSONNEL 200 'SQ, FT. 4 TAX AND .RECORD BU LI D ING .. - REGISTER OF DEEDS 1,150 .SQ, 'FT, GBADY BROWN SOCIAL SERVICES 900 SQ. FT, HEALTH 3,000 SQ. FT. AGRICULTURE BUILDING - SOIL AND WATER CONSERVATION 300 SQ, FT. 5 - THE ABOVE INDICATIONS ARE OF NEEDS -AS EXIST NOW - AND FOR WHAT IS NECESSARY FOR GROWTH FOR 5 YEARS • • 6 • • • - ALTERNATIVES -- CHAPEL. . . • 1. TRY TO REMAIN IN SAME BUILDINGS, OR 2 , CONTINUE TO SEARCH FOR ALTERNATE SPACE, OR 3, PLAN FOR NEW CONSTRUCTION AT NORTHSIDE BY WHICH OCCUPANTS AT THE OLD POLICE BUILDING COULD Bp RELOCATED. • 7 • • • • NECESSARY ACTION IN HILLSBOROUGH • 1, EXPAND THROUGH ADDITIONAL LEASING OR THROUGH PURCHASE OF ADDITION SPACE, AND 2, RELOCATE SOME COUNTY DEPARTMENTS, 8 LEASE OR .PURCHASE BUILDING A - PIEDMONT ELECTRIC - 2 STORY/POOR CONFIGURATION - NOT AVAILABLE FOR 16 MONTHS • - COSTLY TO MAKE ACCESSIBLE/COSTLY. TO RENOVATE HAS ZONING RESTRICTIONS - NOT ENOUGH LAND - SQUARE FOOTAGE 6,500 BUILDING B. - CARR BUILDING • - I STORY - EARLY ACTION NECESSARY TO SECURE - LOW COST . • -- AMPLE PARKING • - AVOIDS TRAFFIC PROBLEMS - IN PROXIMITY TO GRADY BROWN COMPLEX - EXPANSION CAPABILITY - APPEARANCE COULD BE EASILY IMPROVED - SQUARE FOOTAGE 19,087 9 • , . RECOMMENDED OFFICE EXPANSION/RELOCATION FOR 5 YEAR REOUIREMENTS • • CLERK OF COURT +. 1000 NEW COURTHOUSE PERSONNEL 200 NEW COURTHOUSE DISTRICT ATTORNEY 100 NEW COURTHOUSE • REGISTER OF DEEDS 1100 TAX AND RECORDS BUILDING • . PLANNING BUILDING HEALTH-SANITARIANS AND BUILDING B ' • . DOG WARDENS • FmHA0 SOIL CONSERVATION • BUILDING B • SERVICE, ASCS • HOUSING-AND COMMUNITY • .BUILDING B DEVELOPMENT • • • DATA PROCESSING AGRICULTURE BUILDING • CHILD SUPPORT AGRICULTURE BUILDING • SOCIAL SERVICES GRADY BROWN • • 10 • • AREAS FOR BOARD AUTHORIZATION - AUTHORIZE PURCHASE AND LEASE NEGOTIATIONS WITH OWNERS ' - DETERMINE TERMS - ARCHITECT TO DEVELOP OFFICE LAYOUT AND DETERMINE. RENOVATION COST - APPROVE SPECIFIC OFFICE RELOCATION PLAN. • . - • : . AREAS FOR BOARD AUTHORIZATION • • • - AUTHORIZE PURCHASE AND LEASE NEGOTIATIONS . , . WITH OWNERS • • • - DETERMINE TERMS - ARCHITECT TO DEVELOP OFF ICE LAYOUT AND • DETERMINE. RENOVATION COST • - APPROVE SPECIFIC OFFICE RELOCATION PLAN . . • • • • • • • • . • SPACE EITHER PENTEP ORAWNED OWNED • RNT.ED • CHAPEL HILL • • NORTHSIDE/OLD POLICE BUILDING 27,070 • HILLSBOROUGH . 1374059 • 2,932 • • CAkRBORO 6400 . TOTAL 201,297 • •14,767 . . SPACE NEED CHAPEL HILL/CARRBORO • OLD POLICE BUILDING • • 1, LEASE EXPIRES JULY 12, 1985 FOR OLD POLICE BUILDING, . 2, THE TOWN OF CHAPEL 'HILL,MAY SELL THIS PROPERTY, . • 3., THEY. MAY EXTEND THE LEASE WITH A MAJOR INCREASE IN RENT PER SQUARE FOOT, 4, THEY COULD LEASE FOR A LONG TERM LEASE WHILE RENOVATING THE BUILDING. • 5, WE DO NOT HAVE ANY OFFICIAL WORD AS TO WHAT THE TOWN IS GOING TO DO--THESE ARE RUMORS FROM SOME DISCUSSION AT BOARD MEETINGS, PROBLEMS WITH BULLPING ANP LOCATION 1, THERE IS NO WAY TO BRING THIS BUILDING INTO COMPLIANCE WITH THE HANDICAP REQUIREMENTS WITHOUT A MAJOR RENOVATION, 2 , PARKING SPACE IS NOT SUFFICIENT FOR THE BUILDING SQUARE FOOTAGE (12,000 SQUARE FEET) . • • • • 3 . THIS BUILDING HAS* A MEZZANINE FLOOR WHICH COULD NOT BE SERVED • BY AN ELEVATOR , 4. PLUMBING IS NOT AVAILABLE ON EACH FLOOR FOR BOTH MALE AND FEMALE. . 5. THIS' BUILDING DOES NOT HAVE CENTRAL AIR CONDITIONING. • • • CARR MILL MALL 1. IN THE EVENT THE OLD POLICE BUILDING CAN NO LONGER BEHLEASED • THE ONLY SPACE AVAILABLE SEEMS TO BE THE CARR MILL MALL, 2. THE PRESENT SPACE RENTED FOR ORANGE COUNTY'S USE IS ABOUT 5000 SQUARE FEET. 3. GROUP HOMES AND ARC SUBLEASE ABOUT 650 FEET OF SPACE . FROM .ORANGECOUNTY WITHIN THE FIRST FLOOR OF THE OLD POLICE BUILDING WHICH WE WOULD NOT BE RESPONSIBLE FOR IN THE CARR • • • MILL MALL SPACE, 4. RENT WILL BFABOUT 9.75 PER SQUARE FOR THE ADDITIONAL 5000 FEET. 5. PARKING IS SOMEWHAT OF A PROBLEM NOW AND WILL BECOME WORSE AS NEW OFFICE SPACE BECOMES AVAILABLE ON THIS SITE, 6. THERE IS SOME ADDITIONAL SPACE NEEDED BY THE ORANGE COUNTY HEALTH DEPARTMENT AS STATED IN' A MEMORANDUM FROM THE HEALTH • DIRECTOR. • • • SPACE NELDS/HILLSBOR.OU,GR. • NEW COURTHOUSE 1. CLERK OF COURTS NEEDS AT LEAST 1000 SQUARE FEET FOR RECORDS AND WILL ADD THREE EMPLOYEES WITHIN THE NEXT 5 YEARS. 2, PLANNING .NEEDS AROUND 500 TO 600 SQUARE FEET AT THIS TIME WHICH WOULD. PROBABLY LAST FOR FIVE YEARS. 3 . PERSONNEL NEEDS TWO ADDITIONAL OFFICES AT THIS TIME. 2 • • . ' SPACE NEEDS/TAX AND REC0RDS BUILDING 1. REGISTER OF DEEDS WILL NEED SPACE STARTING NEXT YEAR FOR RECORD • . . STORAGE SINCE THEY GENERATE A BOOK PER .WEEK OF DOCUMENTS'. 2, DATEPROCESSING NEEDS SOME TWO HUNDRED FEET IN EQUIPMENT ROOM, 3. . THERE IS NO MORE EXPANSION ROOM IN THIS BUILDING OTHER THAN • THE BASEMENT WHICH FLOODS. • SPACE NEEDS/AGRICULTUPE BUILDING 1. SOIL CONSERVATION NEEDS AT LEAST 300 SQUARE FEET FOR TECHNICIANS. 2. AGRICULTURAL EXTENT JON NEEDS 315 SQUARE FEET OVER THE NEXT FIVE NEARS. • 3. THERE IS A NEED FOR AN ASSEMBLY ROOM FOR GROUPS TO SIT AT TABLES FOR SEMINARS . • SPACE NEEDS/GRADY BROWN • 1, HEALTH NEEDS 3000 SQUARE FEET DUE TO OVERCROWDING CONDITIONS. 2. SOCIAL SERVICE NEEDS ABOUT 850 FEET IF STAFF IS RETURNED TO FULL STRENGTH. AS IN 1982. • A .TERNA V . SPL LED k IIPF • . lc SEARCH FOR SPACE IN THE CHAPEL HILL/ CARRBORO. AREA TO REPLACE SPACE LOSS OF THE OLD POLICE BUILDING, . . 2 . TRY .TO REMAIN IN OLD POLICE BUILDING WHILE SEEKING TO BUILD NEW STRUCTURE AT NORTHSIDE COMPLEX. • 3, BEGIN NEGOCIATIONS FOR BEST DEAL IN RENT WE CAN OBTAIN FROM VENDORS, 4, LOOK AT CARRBORO FOR UPSTAIRS SPACE IN TOWN HALL. • 5. RELOCATE SOME COUNTY. DEPARTMENTS TO DIFFERENT LOCATIONS SUCH AS ENVIRONMENTAL HEALTH. 3 • ° ALTE1 IT VE 0.S'i , • ' • • • • 1. MOVE THE PLANNING AND INSPECTIONS: DEPARTMENT TO:•SPACE OUTSIDE • COUNTY COMPLEX (P/0 0.0000. oR 6,500 FINISHED SQUARE FOOTAGE AND GA400.UNFINISHED' AREA) , • • • 2. MOVE CLERK OF COURTS INTO SPACE VACATED BY PLANNING (1;000 SQUARE FEET) * . • : . • 1 3. ALLOW THE PERSONNEL DEPARTMENT TWO ADDITIONAL OFFICES • (185 SQUARE FEET) OCCUPIED BY PLANNING, : • 4. MOVE THE DISTRICT ATTORNEY FROM RENTED SPACE INTO SPACE • • VACATED BY PLANNING, • • • 5. MOVE WATER AND SOIL CONSERVATION A FARM HOME ADMINISTRATION, ASCS OFFICE TO CO-LOCATE WITH PLANNING, • • . . . . 6. MOVE DATA PROCESSING, CHILD SUPPORT AND ALLOW SOME OFFICE SPACE FOR AGRICULTURAL EXTENTION DEPARTMENT TO THE BASEMENT OF THE AGRICULTURE BUILDING PLUS AN ASSEMBLY ROOM TO BE USED . FOR SEMINAR PURPOSES, 7, MOVE COMMUNITY DEVELOPMENT FROM THE GRADY BROWN COMPLEX TO CO-LOCATE WITH PLANNING. . . . . 8. MOVE ENVIRONMENTAL HEALTH TO CO-LOCATE WITH PLANNING. • • • . . "CE it .i. . . . . . . IP THE MOVES LISTED ABOVE WOULD LAST FOR 5 TO 7 YEARS WITH NORMAL GROWTH . . . . - . . BUILDING A WHICH COULD BE PURCHASED HAS ABOUT 6,500 SQUARE FEET BUT WOULD ONLY BE AVAILABLE IN JUST UNDER TWO YEARS FROM NOW. • - . . 3. BUILDING B MAY BE PURCHASED OR LEASED AT THE PRESENT TIME AND • COULD BE MODIFIED TO OUR NEEDS WITHIN TWO TO •THREE MONTHS . • • 4. THERE IS SOt'E. SPACE AVAILABLE THAT IS IN 200 TO 500 SQUARE FEET . INCREMENTS IN OTHER BUILDINGS. 4