HomeMy WebLinkAboutAgenda - 01-15-1985 ORANGE COUNTY
BOARD OF COMMISSIONERS
REGULAR MEET
Tuesday, January 15, 1985
Old Chapel Hill Post Office
Chapel Hill, N.C.
7:30 P.M.
A. Map-DM=
B. AUDIENCE C MMNTS
1. Matters on the Printed Agenda
2. Matters not on the Printed Agenda
C.
D. APPQjNTME47'S
PAGE # E. =WPM DECISION
003
1. Efland Sewer Status
004 2. Legal Services Study
oll 3. Lease/Joint Use r
A! Bement for Orange High School
Tennis Court
022 4. Commission for Women Grant Application
026 5. Projects to Submit for National Achievement Award
Competition
028 6. Budget Amendment
031 7. Meeting Schedule for Calendar 1985
033 8. Cultural Resources
F.
001
ORANGE COUNTY (1
BOARD OF COMMISSIONERS Action Agenda V
Meeting Date JANUARY 15 1985
Subject: MINUTES
Department:
Board of Commissioners Public Hearing: _ _Yes _X_No
Attachmentts) : Information Contact:
Under Separate Cover Beverly A. Blythe
Phone Number: EXT. 505
Hillsborough - 732-8181
Hillsborough - 732-9361
Durham - 688-7331
Mebane - 227-2031
Chapel Hill - 968-4501
Chapel Hill - 967-9251
PURPOSE: To correct and/or approve the minutes as submitted for
consideration:
January 7, 1984 - REGULAR MEETING
NEED: Approval of the minutes so they Tray be entered into the
official minute book in the Clerk's office.
REC IMENDA,TION:
As the Board decides.
OPA\tE COUNTY
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Ulu a
BOARD ce cammissiomns
Action Agenda
ACTION AGENDA ialliABSTRACT Item No.. )
'TMG DATE 1/15/85
Subject: APPOINTMENTS
Depar ht: BOARD OF COMMISSIONERS j I public Hearing: yes
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Attachment(s) : - information Contact:
• UNDER SEPARATE COVER Phmne Nth_ BEVERLY A. BLYTBE
732-$181, ext. 505
PURPOSE: To maintain membership at effective levels on Commissioners' appointed
Boards.
The following vacancies are announced together with the indication of the
status of securing candidates for possible appointment consideration. All
vacancies have been duly advertised and agencies and persons contacted as
requested by the Board.
A 5 = -ECONOMIC-DEVELOPMENT COMMISSION - 1 vacancy. No recommendation has
been received.
A-l4 - SECONDARY ROAD IMPROVEMENT ADVISORY COMMITTEE 6 vacancies - no new
resumes have been received.
- Br-11 - SOLID WASTE TASK FORCE - one new resume has been received.
IMPACT: To maintain 100% membership on Commissioners' appointed Boards and Commission$,
RECOMMENDATION:
As the Board decides.
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ORANGE COUNTY
BOARD. OF COMMISSIONERS ACTION AGENDA
ACTION AGENDA ITEM ABSTRACT ITEM NO.L 1
MEETING DATE January 1-5:: i as K
SUBJECT: Status Report on Efland Sewer Project
1-DEPARTMENT: County Manager PUBLIC HEARING: YES x NO
ATTACHMENT(S) : INFORMATION CONTACT: Kenneth Thompson
PHONE NUMBERS: HILLSBOROUGH 732-8181
HILLSBOROUGH - 732-9361
CHAPEL HILL - 967-9251
MEBANE - 227-2031
DURHAM - 688-7331
PURPOSE: To update Board on current status of the Efland Sewer Project.
NEED: On January 3, 1985, Efland residents began signing agreements
for sewer service. County Staff has established sign up hours
at the Efland-Cheeks Multipurpose Center. Staff is available
weekdays from 2 p.m. to 8 p.m., Saturdays 9 a.m. to 4 p.m. to
assist the residents. To augment the sign up effort, informational
leaflets were hand delivered to every dwelling in the sewer service
area. The sign up activities are being monitored daily to ensure
maximum participation. The number of households that have signed
agreements as of January 16, 1985 will be presented.
IMPACT: Early indicators predict 179 households will sign sewer service
agreements before the February 4, 1985 deadline with the
Environmental Management Commission.
RECOMMENDATION(S):
tv-
EFE1AND SEWER STATUS AS OF JANUARY 15, 1985
APPLICATIONS
Number that have been executed throng, January 15 107
Number in process 25
10 properties require additional research due to problems
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encountered in deeds
10 properties require meetings because of multiple owners
or trustees (churches, corporations, estates)
5 out-of-state owners being contacted through local
relatives
Postcards mailed January 11 to every owner who had not signed.
Appointments In homes to begin January 17.
ENGINEERING PROPOSALS
8 proposals received and in process of being evaluated
A meeting with each firm to begin January 16 with reference checks
to follow. '
Recommendation to be ready at February 4 Board Meeting.
fr�
AGREEMENT WITH TOWN OF BILLSBOROUGH
Draft agreement is being reviewed by County and Town attorneys.
Recommended agreement to be presented at February 4 Board Meeting:
ORANGE COCNrY
BOARD OF COMMISSIONERS Action Agenda
ACTION AGENDA ITEM ABSTRACT Item No El
Meeting Date JANUARY 15, 1985
Subject: ORANGE COUNTY LEGAL SERVICES COSTS
Department: Orange County Board
of Commissioners Public Hearing: Yes lNo
Attachment(s): Information Contact:
Yes - 3 Moses Carey/Don Willhoit
1. Chart of legal fees for Fiscal Phone Number: Extension 505
Year 1983-84 - Hillsborough - 732-8181"
2. Table XX from the Institute of Hillsborough - 732-9361
Government publication "County Durham - 688-7331
Salaries in N.C." Mebane - 227-2031
3. Year-to-date legal fees Chapel Hill - 968-4501
Chapel Hill - 967-9251
PURPOSE: To provide cost data for staff attorney compared to current
contractual costs.
NEED: Orange County has primarily contracted for legal services with
the firm of Coleman, Bernholz, Dickerson, Bernholz, Gledhill and
Hargrave since 1974. The County has also engaged the services
of other Orange County lawyers or firms for specific services
during this period.
The question of comparative costs of hiring in-house staff and
contracting for legal services has been raised several times in
the past. This analysis provides a comparison of Orange
County's cost experience for legal services with that of other
North Carolina counties which are involved in vigorous land use,
planning and zoning activities. It also compares Orange
County's actual and projected cost experience under a contracted
legal services arrangement with a hypothetical scenario of
expected costs if the county had hired a staff attorney
beginning in July 1984.
According to the Institute of Government, there are no objective
criteria determining when a county has reached the point where
they should hire one or more staff attorneys. Satisfaction with
their legal service in meeting actual county legal needs appears
to be the primary determinant of the form of legal service
adopted.
Orange County is seventh in rate of growth among North Carolina
counties during the last ten years. This has resulted in
increasing emphasis on land use controls, planning, and zoning.
According to the Institute of Government, Orange County is also
among the top five counties statewide in its efforts to
vigorously implement these land use, planning and zoning plans.
005
The other four counties in this category are Guilford,
Mecklenburg, Forsyth, and Wake.
Orange County's net legal services cost for 1983-84 was
$57,699.78 (see attachment #1). The actual legal services cost
(excluding secretarial and other non-personnel costs since all
four have at least two staff attorneys) of the above named
counties for 1982-83 and projected figures for subsequent years
are as follows (see attachment #2):
ziTDAT, PROJECTED 10% TNFjATTQN
1982-83 1983-84 1984-85
Guilford Co.
(2 staff atty.) $59,724 $65,696 $72,266
Mecklenburg Co.
(2 staff atty.) 59,966 65,962 72,558
Plus Firm on Retainer
Forsyth Co.
(3 staff atty.) 123,009 135,309 148,840
Wake Co.
(3 staff atty.) 93,784 103,162 113,478
As noted above, these 1982-83 actual figures and those projected
do not include secretarial and other non-personnel costs. They
were, however, considered normal for these counties for the year
they were reported to the Institute of Government. These costs
also do not reflect the quality or effectiveness of the services
for which they were paid.
During the current fiscal year under its contracted legal
services arrangement, Orange County has expended a net of
$23,647.07 for services (see attachment #3). If this trend
continues (barring unexpected litigation), the county can expect
to incur an approximate net cost of $50-55,000 for fiscal 84-85.
This figure is substantially below that projected for
counterparts which are vigorously pursuing planning and zoning
activities.
In considering whether the county would be better off hiring one
or more staff attorneys, it is recognized that factors other
than net economic cost must be considered. However, only
economic cost will be considered here. If the county had hired
a staff attorney at the beginning of the 1984-85 fiscal year,
the following costs could have been expected:
1. Attorney salary $38,500 plus 17% Fringes $45,045
2. Secretary (half time) $7,000 plus 17% Fringe 8,190
3. . Telephone, copying, supplies 2,200
4. Travel and mileage 1,200
5. Periodicals and dues 2,000
6. Office space, 600 sq. ft. @ $6/sq.ft. 3,600
Annual Cost $62,235
006_
First year only costs:
7. Capital cost (office equipment) $ 2,500 -
8. Legal library (modest figure) 6,500
$71,235
Annual contingency:
9. Budgeted reserve for unexpected litigation 15,000
Total $86,235
It appears from the above analysis that the County's current
legal services arrangement is both cost effective and
economical. From all indications the County is pleased with the
quality of the services provided under its current contract. •
Therefore, there is no need for further consideration of hiring
in-house legal staff at this time.
IMPACT: None
RECCMNIFIDATION:
Continue with present contract for legal services.
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Attachment #1
0u7
LEGAL FEES
FISCAL YEAR 1983/84
FIRM GROSS AMT. LESS AMT. NET
of expenditures
reimbursed
Coleman Bernholtz Dickerson:
1059004 General County 46,502.47 46,502,47
1054504 Support Enforcement 3,786.00
(2839.50) 946.50
1054057 Tax Foreclosures 9,199.07 (5815.39) 3,383.68
1060204 Social Services 1 ,100.00 825.00 275.00
TOTAL '587..54 94 .89 51,107:65
J. ANDERSON LITTLE:
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1060204 Social Services 16,630.72 (12473.04) . 4,157.68
HOGUE & STRICKLAND:
Community Development 1,858.87 (1858.87) - 0 -
F Tharrin9ton, Smith & Hargrave:
General County 458.75 - 0- 458.75
Michael Brough
General County 1,975.70
0 - 1 ,975.70
TOTAL
81 ,511.58 023,811.80) 57,699.78
gk
FROM: COUNTY •
r,au�r E5 IN NORTH CAROLINA - Igg 45
.INSTITUTE .OF GOVERNMENT TABLE XX. COUNTY ATTORNEY j ij
January 1984 ATTACHMENT #2 U 4)
• Pull- Fiscal I
Year Amount as Hasson
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time 1982-1963 Compared if Services Covered Departments Screed
County Salary Retainer Fees With Past Higher. by Retainer by County Y Attorney
Alameace $31,360 normal
assistant 25,968 ABCDEHJKLOY •
Alexander $3,600 0 normal
acde ABDEPCHIJOP
Alleghany 0
Anson $35 2,660 normal ABCDEHILO
• Ashe 5,000 oraal a ABCDEPGIJL
normal Dcdef ABCUEGHYJL '
Avery 1,800 4,9$s higher 4 b
Beaufort 8,844 3,549 normal ABC
Berrie 6,000 19,902 normal acdef ABClEF0IIL t'.EFGL"
ac
Bladen 3,600 3,021 acdef -all
Brunswick 33,000 higher 2 ac all '
normal ABCDEFH-7K _
Buncombe 46,189 normal
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asst vacant ADEPCHIJKLNOP
Burke $100 mtg. $45 hour higher 4 a
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Cabarrus 6,000 0 normal seas ABCDE ABOEHJ]KLOP
Caldwell 3,300 24,170 higher 4 F
IK • i
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�... k Camden 2,316 higher - 4 bedaf • ABCDEHL �x - I
Carteret • -1,200
17,500 normal a (regular) ABCPEFHJKLQS "
Caswell 5,100 1,400 higher 1 bcde
Catawba 7.000 7,764 normal acde ABCDECHL
staff 28,2/8 all
Chatham 12,000 7,642 normal acde '
�, Cherokee 3,783 15,983 normal ASCAEGHKLO _
(• aedE AC• Chawan, 1
1,200 normal c ABCOECHOP
Clay 1,800 2,040 lower acdef ASCDEFGzJO
Cleveland
Columbus 9,840 per case normal 1 acd allDEHLO
Craven 1,800 33,900 acdef all •
normal acdef all
Cumberland 45,000 • higher 2 all
staff 30,184
!' Cucrituck 1,800 11,123 normal
Dare 32,970 a all•�. Davidson normal ABCDEJHKLOR •
17,220 63,866 normal acdf all
Fpt Davie 10,200 3,000 normal acdef • ABCDEKLO
Duplin 12,708 4,120 normal
k Durham ail y 43,836 acdef ell -
Attorney IY 28,560 normal all
_ Attorney I 23,616
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Edgecombe 15,546 0 acdef
i Forsyth 54,828 normal • ABCREFGHKL
asst 35,692 all
asst 32,489 -
Franklin • 6,085 normal
acde all
Gaston 18,000 normal -
r.
ass't 25,297 acd all
t. Oates . 723 0 normal be
Graham 1,800 $40 hour l ABCDEGH
i Granville over acdef all
r 6,300 4,500 normal a ARCpEPCIt
Greene 14,400 0 normal mode
ABCOEGHIJO
Guilford att'y
deputy 31,680 all
aas't 28,044
Halifax 5,175 2,774 normal acdef
Harnett 3,600 25,492 lower ABCOEL - _
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Haywood 3,000 7,868 a AOCDEFGHIJKLNO
Henderson 6,689 0 lower 5 Dcdef all
i acde A
' Hertford 2,400 2,747
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normal
. Hod 1,200 3,973 normal acdef allAEGHKL _
Hyde 0 $50 hour normal all
• Itedell 7,800 11,144 higher 1 ace all
AB
Jackson 6,000 normal acdef CEFHIJKLOP
ABCDEFOHJKL -
Joneatoa $2,400
4,800 $6,000 higher- 1 bdeg
5,320 higher A
Lee 6,840 r 1 acde ABCUEFHKLp
. ' Lenoir 8,781 normal Dcdefh ABCOEHILO -
Lincoln 9,987 normal acdef ABCD$
5,100 2,233 normal acde all
• McDowell 4,200 2,500 Harm-�1
Macon 3,000 633 normal bcdef all
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Madison 1,200 0 normal acf ABCDEFGIILLOPO '
Martin 4,200 6,136 normal acdef ABCbcH• -LOP
Mecklenburg 42,000 btdeF ABCbEkI•
Attorney II 33,007 normal acd all -
Attorney I 26,953
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Full- Fiscal Year -Amount an Renaon
time 1982--1983 Compared if Services Covered Departments Served
• County Salary. Retainer . Fees . With Fast Higher by Retainer by County Attorney
•
Hitched 800 $40 hour normal bcdef ABCOEHO
Montgomery 600 3,060 normal bcdef ABCDEFCHflctovXY
Moore 3,600 11,400 normal ace ABCEFGHIJKLP
Nash 9,693 2,371 normal acd all
New Hanover 42,286 ABCDEFHIJKL
assistant 29,307 '
staff 22,402
Northampton 3,600 3,566 normal acdef A
Onalow 10,320 44,686 normal acdef ABCDEFHIJKLNO
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Orange 25,000 36,411 normal acdef all
Pamlico 7,884 lower acdef all •
Paequecauk 2,400 11,398 normal ac ABCDEGHKIAT •
•
Fender 8,126 normal bade ABCOEFCHIJK
Perquimans
Person 4,410 8,984 higher 1,5 acdef ABCDEHJKLOV
Pitt 15,060 normal acdef ABCOEPHKL
Polk 5,000 300 normal acdef all
Randolph county manager until January 31 - ADEFIIIKI.0
Richmond 5,100 18,309. normal acdef A
Robeson 19,272 18,468 normal, acdef ABCDEFCHJLO
• ' Rockingham I8,000 3,960 normal acdef AB0DEILN '
Rowan 7,751 1,588 lower acdef ' ' ABCDEFHIJL
Rutherford 6,930 ' 20,930 normal a ABCDEHIJLO
' Sampaon 0 • $45 hour normal ACM ,
Scotland 2,500 938 normal a all
Steely 2,000 18,298 higher 1 acdef all.
Stokes 4,000 1,230 ' lover bade ABCEFCHJKLO
Sorry 2,400 6,489 - normal a 88
Swain 1,800 normal • bcdef ABCDEFGHJO
Transylvania 3,000 7,000 normal - ar_de - AECDEplitJOP
Tyrrell 2,200 normal be ABCOEOHKT
Union ,
Vance ' 4,284 12,909 higher 5 or ABCOECL
Wake 40,600 higher 2 ABCEFCHIJKLNO
ass'b 27,216 ,
asst 25,968 .
Warren ' 2,886 1,561 lover acde ABCDEFCHL
. Washington 2,100 19,327 normal bade ABCDEFGHIJKL
Watauga 0 $50 hour normal ABCDENJKL
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' Wayne 25,956 higher 2 acdef ABCDEFNKLNCC
Wilkes 11,219 2,702 normal acdef, ABCDUMIXL0
Wilson 0 normal ABCDECIOCLO _
Yadkin 2,150 0 normal acde ABCDEFJKL02
• Yancey 2,093 1,504 normal bcdef ASCECHJO
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1. unusual litigation or complex business transactions F. public health .
2. substantial increase in salary or retainer - C. social services
3. unusual number of tax foreclosures H. board of elections f
4. additional services requested by board of commissioners t. public library
5. includes payments to more than one attorney J. recreation .
K. planning
L. inspections •
a. attendance at all regular and special meetings of M. all departments
the board of commissioners N. mental health
b. attendance at commissioners' meetings only upon request 0. emergency medical services
c. availability for routine consultation with board of P. all except those omitted A through 0, which very
commissioners 6 department heads listed on the questionnaire
d. drafting ordinances 6 resolutions Q. harbor commission
e. preparation of routine legal documents R. public works
(deeds, simple contracts, etc.) S. airport authority '
f. preparation of legal advertlsemants T. water system
e. availability for routine consultation with board U. economic development '
of commissioners V. veterans' services
• h. serves as clerk to board of county commissioners W. auditorium
X. agricultural extension •
Y. animal control
A. board of commissioners 6 administration 2. landfill
B. cox supervisor AA. others with approval of
•
C. tax collector ova manager
0. sheriff • - BB, all except library and mental health
CC. separate pay for social services
E. register of deeds .
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Attachment #3
YEAR-TO-DATE
LEGAL FEES
JULY 1 , 1984 - DECEMBER 31 , 1984
FIRM GROSS AMT LESS AMT NET
of expenditures
reimbursed
Coleman Bernholtz Dickerson:
1059004 General County 21,773.83 - 0 - 21 ,773.83
1054504 Support Enforcement 1,175.94 881.95) 293.99
1054057 Tax Foreclosures 2,956.44 2956.44) -0-
TOTAL 25,906.21 3838.39) 22,067.82
J. Anderson Little:
7060204 Social Services 6,317.00 (4737.75) 1,579,25
Ho ue & Strickland
Community Development 3 840.00 (3840.00 -0-
TOTAL 36'063.21 4 6.14 23,647.07
ORANGE COUNTY .
• BOARD OF COMMISSIONERS •ACTION AGENDA U
ACTION AGENDA ITEM ABSTRACT
MEETING DATE 1/15/35 ITEM N0:
SUBJECT: Lease/Joint Use Agreement for Orange High School Tennis Courts
DEPARTMENT; Recreation and Parks [ PUBLIC HEARING: YES E NO
ATTACHMENT(S):
INFORMATION CONTACT: R. Wayne Weston, Ext. 292
- Lease/Joint Use Agreement PHONE NUMBERS: HILLSBOROUGH - 732-8181
- Insurance Notice-Business Protector
HILLSBOROUGH - 732-9361
- County Attorney.sPConfirmation CHAPEL HILL - 967-9251
MEBANE - 227-2031
DURHAM - 688-7331
PURPOSE: For the Board to consider approving a lease/joint use agreement between the
Board of Education and the County for the jointly developed Orange County
Tennis Complex at Orange High School.
✓-
NEED: - To mutually agree that each Board recognizes the multiple use of the facility
by student and citizen alike.
- That the Board of Education lease to the County for a period of 20 years 8 tennis
courts on the Orange High School campus the sum of $1.00 per year.
-- That the County indemnify and save harmless the Board of Education from/against
loss or damage to any equipment/improvements during use of said property.
ImpACT: - The County shall be responsible for the cost of all utilities.
- The County shall maintain liability insurance in the minimum amounts of
$250,000 in case of injury to 1 person, $500,000 in case of injury to more
than 1 person and $100,000 in case of damage to property caused by negligence
or tort.
- The document has been reviewed by the County Attorney and found to be legally
acceptable.
RECOMMENDATION(S) : Authorize the Chair to endorse
•
012
• NORTH CAROLINA
ORANGE COUNTY '
LEASE AND JOINT USE AGREEMENT
THIS LEASE AND JOINT USE AGREEMENT, made and entered
into this /p - day of � Q..t
. 19$4, by
and between Orange County, a body politic and corporate P rate of
the State of North Carolina (hereinafter referred to as the
"County") , and the Orange County Board of Education
a body
corporate of '. the State of North Carolina (hereinafter
referred to as the "Board") :
WITNESSETH:
WHEREAS, the Board and the County wish to work together -
to develop joint school/park facilities for the recreational
use of the residents of the community; and
WHEREAS, the County has requested that the Board grant
to the County permissive use of the tennis courts located on
the Orange High School campus; and
WHEREAS, the Board finds that the use
of the space
described hereafter is not necessary for public school
purposes during the term of the Agreement and that the use
of said space by the County is in furtherance of the prin-
ciples of the Community Schools Act; and
WHEREAS, the parties hereto have mutually agreed to the
terms of this Agreement as hereinafter set out;
us3
NoW, THEREFORE p ursuant to N.C.G.S.
§115C, Article 13;
5115C-518; §115C-524 and §160A-274 and in Consideration of
such other mutual promises and covenants as hereinafter are
contained, the Board and the County do hereby agree as
follows:
1. The Board shall lease to the County the eight
tennis courts on the orange High School campus.
2. The term of this Agreement shall be for a
period
of twenty (20) years from the date of execution of this
Agreement,
3. Full supervision and management of the leased
property shall be the responsibility of the County, and the
County shall be responsible for custodial services, repairs
and routine maintenance of the leased property in such
manner and such condition as to be considered satisfactory
by the Board, except that the Board shall be responsible for
custodial services and maintenance for school--related uses.
4. The Board shall plan and coordinate with the
County any major renovations of the tennis court facilities
beyond routine maintenance, e.g. , resurfacing, fence
replacement, -etc. The County and Board shall share equally
the cost of any such renovations_
5. The County shall be responsible for the cost of
all utilities necessary for the use of the leased property. .
6. The County shall maintain at all times during the
term of this Agreement, at its sole expense, liability
2
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insurance in the minimum amounts of $250,000 in the case of
g _
injury to one person, $500, 000 in the case of injury to more
than one person in the same occurrence, and $100,000 in the
case of damage to property caused by the negligence or tort
of ,an
y agent or employee of the County when acting within
the scope of his authority or the course of his employment .
in performing the activities on or about the land or facil-
ities encompassed within this Agreement. The County shall
indemnify, protect and save harmless the Board from and
against loss or damage to any equipment or improvements
placed by the lessee on the property subject to this Agree-
ment when said loss or - damage does not result from the
Board's maintenance or use of said property. The Board
shall indemnify, protect and save harmless the County from .
and against loss or damage to the leased Property when said
I
t
less or damage results from the Board's maintenance or use
F of the property. In accordance with G.S.
115C-524, the
Board shall not be liable for injuries or death of any
persons by reason of the County's use or maintenance of said
f
property.
7. The County shall furnish the Board with evidence
of all insurance policies required by this Agreement within
30 days of the execution of this instrument. The
policies
shall provide that the insurance shall not be cancelled or
.,
coverage reduced without the insurance carrier first giving
30 days' written notice to the Board. The Board shall be
3
015
named as additional insured on all insurance Policies
required by this Agreement.
8. The County agrees to plan and coordinate with the
Board the construction of any improvements or structures on
the. premises. The Board reserves the right to disapprove
PProve
any such plans. Any such plans disapproved by the Board
shall not be implemented by the County.
9. All improvements of the
Property shall be the
property of the Board including the light fixtures placed on
the field by the County; provided, however, the County shall
be given the first option to purchase the light fixtures at
a nominal cost prior to their removal or sale by the Board.
10. All concessions operated at the facilities devel-
oped under this Agreement, when such facilities are used for
school activities, shall be operated by the Orange County
Public School System and the income therefrom shall
' - go to
the Orange County Public School System and when- operated by
the the County, the income therefrom shall go to the County.
11. The Board and the County hereby agree that during
school hours and scheduled school-related activities after
school hours the Superintendent of the Orange County Public
School System or his designee shall have administrative
control of the use of said facilities and the scheduling of
events thereon and that school-related uses shall have first
priority; provided, however, the Superintendent or his
4
designee shall inform the appropriate agent of the Count y of
scheduled school-related activities after school hours.
12. The Board hereby agrees that when said facilities
are not being used and are not needed for school purposes,
said facilities may be used for County Recreation Department
sponsored nonschool community activities. By way of
illustration such times may be during summer vacation,.
during school holidays, during weekends, in the afternoons
and evenings and at such other times when use by a' non-
school group would not interfere with the maintenance or use
of said facility for school purposes. All nonschool commun-
ity use of said facilities other than those sponsored by the
County Recreation Department must be approved by the Board.
These nonschool community ' uses shall be scheduled only at
times not already scheduled' for use by the Redreation
Department. All proceeds from such uses shall be the
property of the Board.
13. The Board or its designated agent shall plan with
the County and its designated agent(s) to ensure maximum
recreational use of said facilities during those times when
the facilities are not used_ and not needed for school
purposes.
14. The County agrees to pay the Board the sum of One
Dollar ($1.00) per year for the rental of said property, the
first year's rent payable upon the . execution of this
• 5
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instrument and each subsequent year's rent payable in
advance on the beginning day of each subsequent year.
15. The Board reserves the right to terminate this
Agreement for violation of the terms and conditions herein
provided.
IN WITNESS WHEREOF, the Orange County Board of Educa-
tion has caused this Agreement to be signed in its name by
its Chairman, attested to by its Secretary, and sealed with
its corporate seal, and Orange County has caused this
Agreement to be signed in its name by its Chairman, attested
by its Clerk, and sealed with its corporate seal, and all by
authority duly given, the• day and year first above written.
ORANGE COUNTY BOARD OF EDUCATION ORANGE COUNTY
C "airman, 0 Jrge ro n~t~ By
Board of Education y C airman, Board of
Commissioners of
Orange County -
AT
ATTEST:
. Al/ I
r 41111111 clerk
This instrument has been preaudited in the manner
required by the local government budget and fiscal control
act.
Wal ace Harding .
Orange County Finance
Officer
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NORTH CAROLINA
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ORANGE COUNTY
for the afore id S �'- �, a Notary Public in and
ate and County, certify that Dan G.
Lunsford personally appeared before me this day and acknow-
ledged that he is Secretary-Superintendent of the Orange
County Board of Education, a body corporate under the laws
of the State of North Carolina, and that by authority duly
given and as the act of the corporation, the foregoing
instrument was signed in its name by
with its corporate seal, and attested.its Chairman, waled
Secretary-Superintendent. Y himself as its
itness my hand and notarial seal this
1954. �a day of
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'ef ''''
A 41t7„;, .. - - . .
Not.•ry Public
My commission expires: /D cc ' t , •
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NORTH CAROLINA
ORANGE COUNTY
- This is to certify that on this da
before me , with whom day personally p amsonally ally
acquainted, who being by me duly Personally
is the Chairman .
Y Sworn, --says that
Commissioners for the County of Orange and of
th she oard of
of Commissioners for the County�ofs Orange,Clerk of the politic
Y Politic
and corporate under the laws of the State of North r _
lino; that she knows the common seal of said County of
Orange; that the seal affixed to the foregoing instrument
is said common seal; that the name of the County of Orange
was subscribed thereto by the Chairman of the Board of
Commissioners for the County of Orange and she as Clerk to
the Board of Commissioners for the County of Orange sub- •
scribed their names thereto and said common seal was
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affixed, all by order of the Board of Commissioners for the
County of Orange, and that the foregoing
act and deed of the County of Orange. g instrument is the
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MIIMEMEMEmmormw
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i
Witness my hand and notarial seal this
1984. --�� daY of
Notary Public
My commission expires:
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8
MEMEMI
7,,' ' 02 0,q . limn= . . .................................,„„,.............--,
RANGE COUNTY HILLSBOROUG1,N.C. • PcI.I' , UMBER
65
no■ /
3P22 65 SO
F' EPFEGTIVC Oari;
MEArIOAERIY
, LN 1i/1/84 1211/82 to 12/1/85 l'e COBB & AS. ., 'E'L RI N'
NSUpw+wcE Cq�rn� g Complete the above saaces if this is not poll when isseed
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1 12/12/84 ksw
Business Protector Policy .
CHANGE ENDORSEMENT
IC is agreed drat:
(a) The policy is amended as follows:
•
Additional Applicable Fprmrs): ADDING:
Yes C--Form No.(s):
No !M ORANGE COUNTY BOARD OF EDUCATION AS ADDITIONAL
INSURZD AS RESPECTS THE EIGHT MINIS COURTS AT ORANGE HIGH
SCHOOL I.F-ASED TO ORANGE COUNTY, AS THEIR INTEREST MAY APPEAR.
NO PREMIUM YECCESSAR'Y.
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(b) With respect to chose coverages and kinds of p re � p p for which a specific limit of liabiii
liability shall be changed :a read as stated in the
Limits of Liability columns herein. Such'slimic are ni lieu of the Limitxyof
Liability stated in die policy and not in addition thereto.
{
SECTION I - PROPERTY COVERAGE
ca a Loa. Idg. LIMITS OF LIABILITY
Descrip. PR .MI N
thin
i o. No. Previous Limit New Limit
II[ Old Premium New Premiun!
5 MGR S
s 5 Ir■12■■r■re■" ■1r
IS s INEMIUMINIMEIBEIMMIll
SECTION II - LIABILITY COVERAGE
• PREMIUMS
Coverage Limits of Lability Old Premium 1 New Premium Additional
fc! Liabili S each Oct. I S Return
I A-: _ to
PREMIUM RECAPITULATION TOTAL S
Due at Endorsement Effective Date: J Return Premium Additional Premium' I
S 5
I
Premium adjustment if Premium is payable in annual installments.
Oates Due Ori:tool Installments 11111EMII
.. ______MIMMIIIIIIIIMIEN ..111_111.1111111.1111111181.01111111111111111.11111
Decrease Revised Installments
NOMMIIIIMMIIIIIIIIIIIIIMMINNIMIMMININILminwmmilmoommi
Total Premium to
Policy Expiration
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MISIIINImmeirmessr
CoumAN, BERNHOLZ, DIcBERSON,
BERmioLZ, GLErHILL '& HARGRAVE
ATTORNEYS AT LAW
110 CHUFITQN STREET
HIL LSSO.EGUGH,N.C.27278
919.732-496
919-94a-8000
CHAPEL HILL OFFICE
SUITE 20,mummy BUILDING
137 E.ERANHIrn STREET
CHAPEL HILL,IC C.87514
919-929.7151
At•ONZO B.COLE-VAN.JR. December 13, 1984
STEVEN A.BERNHOLZ
DONALD R.DICEERSON
ROGER B.BERNROLZ
GEOFFREY E.Ot.EDHILL
DOUGLAS HARGRAVE
NA.ETLY J.BERNHOLZ
JANE D�' of Mr. Wayne Weston
O.NICHOLAS HERMAN Director, Orange County Recreation Department
LYNN A.ANDREWS 300 West Tryon
°`CO""'" Hills boron
sONNSR D.SAWYEa gh, North Carolina 27278
,'1902-W72)
Re; Tennis Court Agreement
Dear Wayne:
As promised by me during our recent conversation, I have
reviewed the latest revision to the tennis court use/lease
agreement. Everything looks okay from a legal point of view.
Very truly yours,
111 .11r■
-offrey E. t edhill
GEG/lsg
ENCLOSURE (3)
ORANGE COUNTY
BOARD OF CO iISSIONERS a
ACTION A1 G
ACTION AGENDA ITEM ABSTRACT ITEM NO. .
MEETING DATE January 15, 1985
SUBJECT: COMMISSION POR WOMEN GRANT APPLICATION
DEPARTMENT: Commission for Women j PUBLIC HEARING: YES x NO l
ATTACHMENT(S): R_
Grant proposal INFORMATION CONTACT: Verla Insko
PHONE NUMBERS: HILLSBOROUGH - 732-8181
HILLSBOROUGH -- 732-9361
CHAPEL HILL - 967-9251
MEBANE - 227-2031
DURHAM 688-7331
PURPOSE: To obtain $500.00 through grant from the N. C. Council on the Status of
Women to hold a one day symposium for residents of Orange County interested
in the home based business concept.
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NEED: Of, the 550 people employed by the Cone Mill plant, more than 100 still
remain out of work. Most of the still unemployed are women, some of whom
have expressed an interest in starting businesses from their homes. In
addition, many unemployed men in northern Orange might consider a home
based business if.they had adequate information and support.
IMPACT: Unemployed residents would have more information on an alternative
employment option. The stated goal is to reach at least 50 people.
RECOMMENDATION: As the Board decides.
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TO: Rnn Chipleg, Director
North Carolina Council on the Status of Women
FROM: lterla C. Insko, Coordinator
Orange County Commission for Women
RE: Proposal to Sponsor a Workshop on Home--Based Businesses
O tTE: December 19, 1984
WORKSHOP TOPIC: Operating a home-based business
GM: To provide information and support to at least 50 Orange County citizens on
the home-based business concept.
OBJECTIVES: al Provide: an understanding of the home-based business concept
including a survey of both service and product-oriented businesses; bi Review
the research process used to determine the probable success of the selected
business, including support resources such as SCORE volunteers from Chambers of
Commerce; c) Review financial aspects including taxes, bookkeeping and
possible funding sources such as how to find and ottrack venture capital, d)
Provide information on developing a 'fringe benefit package' including health
insurance and retirement plans; and e) establishing short and long range goals
and evaluating progress.
NEED: Rlthough unemployment in Orange County is relatively low, the closing of
the Eno Cone Mill textile plant early in 1984 created a pocket of unemployment
among older women. Half of the 550 people employed at the Cone Mill plant were
women; get one gear later, approximately 80% of the still unemployed (l0O-150)
are women. Some of these women have indicated an interest in starting a
home-based business.
FOBMOT: The no-fee Saturday workshop will begin with an introductory session
featuring a guest speaker and short film covering both the advantages and
disadvantages of establishing a home-based business. Three one-hour clinics will
be offered with opportunity for participants to attend all three. In addition,
printed materials will be available to provide details and list references.
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Home-based business workshop proposal, page 2.
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INKING CONTRIBUTIONS: The Orange County Commission for Women will provide
planning, refreshments, and supplies and services not covered in the grant
budget, including staff travel and some duplication of resource materials for
workshop participants. The Chapel Hill Chamber of Commerce has indicated an
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interest in serving as a resource for this project at no cost.
TIMELINE:
a) By March 15, 1985, the inkind contribution from the Commission for Women will
be submitted in the 1984-85 Country budget proposal;
b) Bg July 15, 1985, background research will be completed, some matertials will
be collected; •
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c) By flugust 15, 1985, the format will be finalized, a free location will be identified
and initial press releases will be sent to local media; By September 1, 1985, guest
speakers will he identified with letters of confirmation received, and appropriate
film will be ordered;
d) Bg September I5, 1985, the program will be finalized, a brochure or flyer with •
sign-up information will be designed and submitted to the printer, and press
releases featuring speakers and film will be sent to local media. In addition;
brochures will be mailed or distributed to agencies having immediate contact with
target population.
e) Bg September 20, 1985, all materials, supplies, and equipment will be collected;
selected materials will be duplicated.
f) •
Bg September 27, 1985, at least 40 people will have signed up to attend the
workshop.
• g) On October 5 or 12, 1985, the workshop will be held, •
h) By November 1, 1985, a final report will be submitted to the North Carolina'
Council on the Status of Women.
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Home-based business workshop proposal, page 3.
BUDGET:
Honorarium for main speaker $100.00
Honorarium for three workshop leaders @ $50.00 ea $150.00
Printing/duplicating cost for 1000 brochures Pr programs $90.00
Supplies:
Name tags, folders, pencils for each participant...$35.0O
Signs for workshop $15.00
postage $20.00
film rental and mailing eHpense $60.00
duplication of handouts $30.00
$160.00
TOTOL. $500.00
PROJECT CHH1P:
Ueda C. lnsko, Coordinator
Orange County Commission for Women
131 Court Street
Hillsborough, North Caroilina
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SIGNATURES:
Gail McLain Hayes, Chair !Jon Willhoit, Chair
Orange County Commission for Women Orange County Board of Commissioners
,:
, ORANGE COUNTY 02
' BOARD OF COMMISSIONERS ACTION AGENDA
ACTION AGENDA ITEM ABSTRACT ITEM NOES
MEETING DATE JANUARY 15, 1985
SUBJECT ANNUAL ACHIEVEMENT AWARD COMPETITION BY THE NATIONAL ASSOCIATION OF
COUNTIES (NACo)
DEPARTMENT: i
COUNTY MANAGER PUBLIC HEARING: .YES x NO
ATTACHMENT(S) : • INFORMATION CONTACT: MANAGER'S OFFICE-
PHONE NUMBERS: HILLSBOROUGH - 732-8181
HILLSBOROUGH -- 732-9361
CHAPEL HILL 967-9251
MEBANE 22.7-2031
DURHAM - 688-7331
PURPOSE: To determine which programs and activities to submit for the 1985 awards
consideration.
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NEED: During the past year Orange County has undertaken several programs and
activities which have resulted in improvement in management and services.
They are eligible for entry into the NACo Awards Competition according V
to the 23 categories and 5 criteria used in the judging. Deadline for
submission is February 8, 1985.
While program summaries are in the process of being compiled the list of
possible entries is identified here in order for the Board to determine
the areas it wishes to submit. They include:
1) Redevelopment of Northern Fairview•
This project demonstrates a comprehensive approach for correcting
_ structural and infrastructure deficiencies within a community.
Conditions prior to the project being implemented the deficiencies
were rated by HUD as being the worst community conditions in the
State of North Carolina.
- 2) Response Time Reduction through Better Planning
The project demonstrates how calls-for-service are handled more
promptly through two measures. Sheriff units are dispatched from
prepositioned field locations that are each within a short radius
of every area of the County. Moreover, a swing shift augments
the regular shift during peak hours. Besides aiding promptness
it ensures that adequate manpower is available to address the
service demand .by time-of-day, day-of-week, and by call volume
and rate.
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gyp.
NEED: (Continued)'
3) Command Team for Emergencies
The project demonstrates how the management of emergencies is
improved by the procedure of utilizing a command post and command
team at emergency scenes. Instead of each agency working auto-
nomously these measures ermit
p pre planning, information exchange,
coordination of effort, agreement on strategy, priority setting,
equipment sharing, inventory of emergency personnel and unified
command. It results in maximum utilization of resources, improved
safety and better outcomes to the problems encountered.
lAY Senior Citizen Program Innovations
This program, planned and staffed by senior citizens, demonstrates
creative ways by which volunteers render assistance and information
to others. The areas include workshops for medical advice and
income tax assistance; lectures on topics of interest; and other.
5) Model Water Quality Protection Measures
Project demonstrates how the water quality has been enhanced by
implementing protection measures around existing and p otential
reservoir sites. The measures include provisions for
buffers, setback of buildings and nitrification. fields, density
control, stormwater and infiltration, impervious surface rate, land
use control, utility extension restrictions and best management
plans to reduce sediment from entering streams from forming.
6) Ti)iproved Dental Health Among'School-A e Children
This project increased follow-up to dental treatment of school
children from 30%
to 85%. Students receive dental care through
private or public sources as appropriate.
7) Economic Development--Organizational Innovation
fragmentation and intermittent efforts ..have been replaced by Orange
County's havinq...established an umbrella commission for economic
development. Commission composition provides for private and
public partnership among the County, all municipalities and the
business community. Its charge is aimed at stimulating development:
of a non-traditional type. It is in accord with public sentiment -
for growth that is compatible with the environment; aimed at
raising the condition of the underemployed; and complementary to
the Research Triangle Park and the otherwise medical and scientific
research concentration that is in the area.
IMPACT: None
RECOMMENDATION: Select which of the projects to submit as entries.
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ORANGE COUNTY
U $
BOARD OF COMMISSIONERS ACTION AGENDA
ACTION AGENDA ITEM ABSTRACT ITEM NO.
MEETING DATE January 15, 1985
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SUBJECT: Budget Amendments
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JDEPARThENT: Fin ____ PUBLIC HEARING:__� YES NO
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ATTACHMENT(S) : proposed Budget Amendients INFORMATION CONTACT:
Donna Clayton
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• PHONE NUMBERS: HILLSBOROUGH -- 732-8181
• HILLSBOROUGH 732-9351
CHAPEL HILL - 967-9251
h1>;BANC 227-2031
__ DURHAM - 688 77331
PURPOSE: Consideration of proposed•budget amendments. • - • -
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NEED: GENERAL FUND: • - -
1. To budget for additional WIN Daycare funds that have been awarded to the
.orange County Department of Social Services. - -
2. To budget for Long Term Care Screening funds that have been awarded to the
Orange County Department of Social Services. - -
3. To appropriate funds, by project, from the School Capital Reserve Fund tp t1e
Orange County Schools. .
SCHOOL CAPITAL RESERVE FUND:
To appropriate funds, by project, to the General Fund for the Orange•County
Schools. -
- IMPACT: GENERAL FUND: . - .. -
1. This amendment will increase funds available to the Orange County Department
of Social Services with 100% federal funds.
• 2. This amendment will increase funds available to the Orange County Department
of Social Services with 100% federal funds.
3. This' amendment will increase the Orange County Schools' capital a
for engineering/architectural fees for Orange High School renovationspandt �on•
for engineering services for roof repairs.
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SCHOOL CAPITAL RESERVE FUND: •
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This ardendment will decrease the School Capital Reserve Fund for Orange County
�� - Schools for appropriation for engineering and architectural fees and services.
RECOMMENDATION: Approval.
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ORANGE COUNTY
PROPOSED
1984-85 BUDGET AMENDMENTS
The 1984-85 Budget Ordinance of Orange
County adopted on June 28, 1984,
hereby and subsequently amended, is h Y a
GENERAL FUND:
1. Appropriation:
Social Services - Daycare Consolidated
$10,400.
Source:
10,400.
Social Services - Daycare
To budget for additional WIN Daycare revenues.
2. Appropriation:
Social Services - Long Term Care Screening
$25,000.
Source:
Social Services - Long Term Care Screening
25,000.
To budget for Long Term Care Screening Revenue.
3. Appropriation: -
Orange County - Renovations - Engineering/Architectural $19,020.
Orange County - Roof -- Engineering
35,000.
Source:
Transfers to School Capital Reserve
54,020.
To appropriate funds, by project, to Orange County Schools from the
School Capital Reserve Fund.
Approved this
day of , 1985.
limmirmimMEMMOM
ORANGE COUNTY
PROPOSED
1984-85 PROJECT ORDINANCE AMENDMENT
The 1984-85 Project Ordinance of Orange County as adopted on June 28, 1984,
and subsequently amended, if hereby amended as follows:
SCHOOL CAPITAL RESERVE FUND:
Appropriation:
Orange County - Renovations - Engineering/Architectural $19,020.
Orange County - Roofs - Engineering 35,000.
Source:
Remittance to School Capital Reserve 54,020.
To appropriate funds, by project, for engineering/architectural fees and
services.
Approved this day of 1985.
(,YYr e
(i di
ORANGE COUNTY
BOARD OF CGts1GIISSIONERS Action Agenda
ACTION AGENDA ITEM ABSTRACT Item No E
Meeting Date JANUARY 15, 1985
Subject: MEETING SCHEDULE FOR CALENDAR YEAR 1985
Department:
I3oarci of Commissioners Public Hearing: Yes X No
Attachment(s) ; Information Contact:
Beverly A. Blythe
Y Hillsborough - 732-8181 ext.505
Hillsborough - 732-9361
Durham -- 688-7331
Mebane - 227-2031
Chapel Hill - 968-4501
Chapel Hill - 967-9251
PURPOSE: To consider the regular meeting schedule of the Board of
Commissioners for calendar year 1985.
NEED: The Board of Commissioners will be attending the NACo
Legislative Conference in Washington, D.C. The conference
occurs March 2-5 inclusive. The Board would normally have a
meeting on March 4 (the first Monday in /larch).
The Board of Commissioners will be attending the NAC0 Annual
Conference in Orlando, Florida from July 13-16 inclusive. The
Board would normally have a meeting on July 16, 1985 (the third
Tuesday in July).
RECOMMENDATION:
As the Board decides.
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ORANGE COUNTY
BOARD OF C0MMISSI0NERS
1985 MEETING SCHEDULE
HILTSROROUGH CHAPEL FTW,
January 7,'1985 January 15, 1985
February 4, 1985 February 19, 1985
February 25, 1985 (Joint Public Hearing)
March 4, 1985 March 19, 1985
April 1, 1985 April 16, 1985
May 6, 1985 May 21, 1985
May 28, 1985 (Joint Public Hearing)
June 3, 1985 June 18, 1985
July 1, 1985 July 16, 1985
August 5, 1985 August 20, 1985 '
August 26, 1985 (Joint Public Hearing
September 3, 1985 (Tuesday) September 17, 1985
October 7, 1985 October 15, 1985
November 4+, 1985 November 19, 1985
November 25, 1985 (Joint Public Hearing)
December 2, 1985 December 17, 1985
JOINT PLANNING MELTING SCHEDULE
March 12, 1985 All Joint Planning meetings are scheduled
June 11, 1985 to be held in the Cultural Arts Auditorium
September 10, 1985 at the Chapel Hill High School.
" December 10, 1985
ORANGE COUNTY 00;.1
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BOARD OF COMMISSIONERS •� ACTION AGENDA
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ACTION AGENDA ITEM ABSTRACT ITEM NO X1
MEETING DATE JANAURY 15, 1985
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SUBJECT: CULTURAL RESOURCES
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DEPARTMENT: COUNTY MANAGER PUBLIC HEAf�ING: YES x NO `
ATTACHMENT(S),. ���
INFORMATION CONTACT: MANAGER'S OFFICE
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PHONE NUMBERS: HILLSBOROUGH - 732-8181
HILLSBOROUGH - 732-93rT
CHAPEL HILL - 967-9251
MEBANE - 227-2031j
_.__��-�� DURHAM 688-7331
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PURPOSE: To consider establishing an arts commission to administer State grant
funds and to otherwise encourage cultural activities on a countywide
basis.
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NEED: The State :of North Carolina provides financial support to local arts
projects by allocating funds to counties on a per capita basis. Decision
as to funding award has been made- at the-Stat'e.level. Because of the
increasing number and variety of arts -organizations within Orange County
and the realization that funding decisions can be better made at the
local- level (i.e. by local citizens interested with arts who know where
the funding would best be utilized) it is time to consider a mechanism
for partnership with the N.C. Arts Council.
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• What is proposed is that the Board establish and appoint members to an
Orange County Arts Commission. If the commission were to function like
the arts commissions in the other -five counties within our region it would
have the responsibility to - -
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1) Familiarize those interested in the arts with the guidelines
necessary for funding;
. . 2) Advertise for applications the start of each grant cycle;
3) Make award decisions based on applicant's meeting guideline-
conditions and being able, to arrange matching funds;
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4) Mailing award letters and check. .
• Other duties could be assigned based on a further review of what it takes
to have an effective program.
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Representatives from the Triangle J Cultural Resources Committee
a4d-the N.C. Arts Council would serve as resource staff.
(J t 4
IMPACT: The only costs-expected as necessary to support the commission would
be in the form of mailing and photocopy expense estimated at $350
annually.
RECOMMENDATION: Authorize staff to develop a resolution for creating the commission
which could be acted upon in February.
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