HomeMy WebLinkAboutAgenda - 03-13-2007-5cORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: March 13, 2007
Action Agenda
Item No. ,,.~ - G
SUBJECT: Budget Amendment #9
DEPARTMENT: Budget PUBLIC HEARING: (Y/N) No
ATTACHMENT(S):
Attachment 1. Budget as Amended
Spreadsheet
Attachment 2. Year-To-Date Budget
Summary INFORMATION CONTACT:
Attachment 3. Senior Citizen Health Donna Coffey, (919) 245-2151
Promotion Program Grant
Project Ordinance
Attachment 4. Smart Start Program Grant
Project Ordinance
Attachment 5. Criminal Justice
Partnership Program Grant
Project Ordinance
PURPOSE: To approve budget ordinance amendments and grant project ordinances for fiscal
year 2006-07.
BACKGROUND:
Department on Aging
1. The Department on Aging has received additional revenue for the following programs:
a. Frail Elderly -receipt of donated funds totaling $1,800 this fiscal year for the
Eldercare division's Frail Elderly Program. The department plans to use these funds
to assist at-risk older adults in maintaining their independent living. This budget
amendment provides for the receipt of these donated funds. (See Attachment 1,
column #1)
b. Community Based Services -receipt of additional class and rental fees at the senior
centers totaling $6,000. The department plans to use these funds to pay instructors
and other class expenses at the three senior centers. This budget amendment
provides for the receipt of these additional funds. (See Attachment 1, column #1)
2
c. Family Caregiver Program -receipt of donations totaling $1,200 from service
recipients of the National Family Caregiver Support Program. The department plans
to use these funds to provide additional contracted respite services and purchase
educational materials for caregivers. This budget amendment provides for the
receipt of these donated funds. (See Attachment 1, column #1)
d. Medicaid -receipt of additional Medicaid reimbursement funds of $5,000 related to
the Community Alternatives Program. The department plans to use these funds to
meet client needs of in-home or institutional care (adult day care or short-term
respite in a facility). This will augment the contracted services that are already in
place. This budget amendment provides for the receipt of these reimbursement
funds. (See Attachment 1, column #1)
e. Wellness Program -receipt of additional revenue of $10,000 due to increased
participation in the department's Senior Health Coordination wellness program. The
department plans to use these funds to pay instructors conducting the wellness
classes. This budget amendment provides for the receipt of these additional funds.
(See Attachment 3, Senior Citizen Health Promotion Program Grant Project
Ordinance)
Department of Social Services
2. The Department of Social Services has received the following donations:
a. Foster Care Donations -donated funds totaling $730 from citizens of Orange County
to offset costs of providing Christmas items for foster care clients. This budget
amendment provides for the receipt of these donated funds. (See Attachment 1,
column #3)
b. General Assistance Donations -donated funds totaling $9,943 to help with special
needs clients, including seniors. The department purchases personal items,
specialized clothing for clients with disabilities, and equipment, such as fans, walkers
and shower handrails, for clients who cannot afford to pay for these items on their
own. This budget amendment provides for the receipt of these donated funds. (See
Attachment 1, column #3)
3. The Department of Social Services has received notification from the State of additional
funds for the current fiscal year for Child Day Care Subsidies. The department plans to use
the additional $28,936 to continue to provide childcare subsidies to low-income families.
Currently, there are 751 children and their families who benefit from this program. An
additional 36 are on the waiting list. The additional funds will go towards moving children off
the waiting list. This budget amendment provides for the receipt of these funds, and brings
the budget for this program to $4,156,864 for fiscal year 2006-07. (See Attachrn'ent 1,
column #4)
3
Emergency Management Services
4. The Emergency Management Department has entered into an agreement with the University
of North Carolina at Chapel Hill to host an APPLES (Assisting People in Planning Learning
Experiences in Service) Intern during spring semester 2007. The intern will be a temporary,
time limited employee who commits to 150 hours of on-site work experience with Orange
County's Emergency Management Department. Compensation paid to the intern will total
$1,200 with 50 percent of the compensation coming from UNC and the remaining 50 percent
from Orange County. Orange County's share of the compensation is included in the 2006-
07 Emergency Management Department's annual operating budget. This budget
amendment provides for the receipt of these funds for the above stated purpose. (See
Attachment 1, column #5)
Health Department (Smart Start Grant Projects)
5. The Health Department has received notification from the Orange County Partnership for
Young Ghildren of the receipt of additional Smart Start funds for the following grant programs
for the current fiscal year:
a. Child Care Health Consultant -receipt of additional $2,950 to cover the 4% county-
wide approved cost of living increase for FY 2006-07 for the Public Health Nurse II
grant position, as well as additional education and office supplies.
b. Smart Start Dental Project -receipt of additional $7,500 to pay for contracted
interpreters to interpret for children ages 0-5 and their families during follow-up
services, and to pay for program coordinators time and/or bilingual project
coordinator contract in order to increase dental services and dental education to
children ages 0-5 and their families.
c. Child Service Coordination Project -receipt of additional $2,760 to cover the 4%
county-wide approved cost of living increase for FY 2006-07 for the Public Health
Nurse III grant position, and to cover the costs of a maintenance upgrade on the
Universal Screening log, which the department uses to gather demographic
information on clients, as well as tracking client referrals.
This .budget amendment provides for the receipt of these additional Smart Start funds in
these grant programs. (See Attachment 4, Smart Start Program Grant Project
Ordinance)
Solid Waste Enterprise Fund Equipment Financing
6. At its September 12 and October 3, 2006 meetings, the Board of County Commissioners
approved equipment financing that totaled $842,038 for the Solid Waste Enterprise Fund.
Equipment approved for purchase included a Hydraulic Excavator, Articulated Dump Truck,
and recycling bins. The County has secured financing for this equipment with Bank of
America fora 59-month term at an interest rate of 3.60%. This technical amendment
provides for the receipt of the loan proceeds as revenues along with the offsetting
expenditures for the equipment. (See Attachment 1, column #7)
4
Sheriff Department
7. At its February 6, 2007 meeting, the Board of County Commissioners accepted atwo-year
Law Enforcement Electronic Monitory grant totaling $152,085. The intent of the grant is to
reduce the number of domestic violence offenders serving active sentences by sentencing
them to "house arrest" and electronically monitor them. The department plans to use the
grant funds to employee a time limited, full-time equivalent Deputy Sheriff which
Commissioners also approved on February 7, 2007. The position is time-limited for one-year
with continuation beyond the first year contingent upon extension of grant funding in the
second year of the grant. In addition to personnel related costs, grant funds will cover
operational, contractual, and technology costs related to domestic violence offender
monitoring. In accordance with the grant, Orange County is required to fully fund the
program beginning in fiscal year 2009-10. (Attachment 1, column #8)
Criminal Justice Partnership (CJPP)
8. The North Carolina Department of Corrections has awarded $3,400 to Orange County's
Criminal Justice Partnership Program (CJPP). The County will pass the funds to Freedom
House. Freedom House plans to purchase technology equipment with the monies. This
budget amendment provides for the receipt of these funds for the above stated purpose.
(See Attachment 5, Criminal Justice Partnership Program Grant Project Ordinance)
FINANCIAL IMPACT: Financial impacts are included in the background information above.
RECOMMENDATION (S): The Manager recommends that the Board of County Commissioners
approves the attached budget ordinance amendments and grant project ordinances.
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Year-To-Date Budget Summary
Fiscal Year 2006-07
General Fund Budget Summary
Original General Fund Budget $163,473,184
Additional Revenue Received Through Budget
Amendment #9 (March 13, 2007):
Grant Funds $646,471
Non Grant Funds $871,627
Additional County Dollars (i.e. County
Fund Balance Appropriated to Date) to
Cover Unanticipated Expenditures
$1,406,650
Total Amended General Fund Budget $166,397,932
Dollar Change in 2006-07 Approved
General Fund Budget
$2,924,748
Change in 2006-07 Approved General
Fund Budget
1.79%
Autnor~zed ruu i ome Cquivaient rosiiion s
Original Approved General Fund Full Time
Equivalent Positions
773.836
Original Approved Other Funds Full Time
Equivalent Positions
69.300
Additional Positions Approved Mid-Year 0.000
Total Approved Full-Time-Equivalent
Positions for Fiscal Year 2006-07
843.136
Attachment 2
includes encumbrance
carry forwards as
authorized by the annual
budget ordinance
($834,750); and carry
forwards from FY 2005-06
ATTACHMENT 3
l~
Senior Citizen Health Promotion Program
Grant Project Ordinance
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section
13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is
hereby adopted.
Section 1. This project authorized is the Senior Citizen Health Promotion Program to develop
a comprehensive and coordinated County health promotion and disease prevention
program for citizens involving a partnership of public agencies, University Health
Affairs and private groups.
Section 2.The officers of the County are hereby directed to proceed with the grant project in
accordance with the mutual cooperation agreement between the County and the
University of North Carolina at Chapel Hill, as approved by the Board of County
Commissioners on June 30, 1997.
Section 3.The following revenue is anticipated to be available to complete this project
Grant Funds (1994-95) $32,539
Grant Funds (1995-96) $37,498
Grant Funds (1996-97) $33,779
Grant Funds (1997-98) $52,434
Fees for Service (1997-98) $14,835
Grant Funds (1998-99) $57,645
Fees for Service (1998-99) $12,000
Grant Funds (1999-00) $69,250
Fees for Service (2000-01) $24,000
Grant Funds (2000-01) $49,668
Grant Funds (2001-02) $80,364
Grant Funds (2002-03) $142,588
Fees for Service (2003-04) $48,000
Grant Funds (2003-04) $56,956
Fees for Service (2004-OS) $50,500
Grant Funds (2004-OS) $74,844
Fees for Service (2005-06) $51,260
Grant Funds (2005-06) $35,392
Donations (2005-06) $300
Transfer from General Fund (2005-06) $29,500
Grant Funds (2006-07) $35,950
Fees for Service (2006-07) $34,000
Transfer from General Fund (2006-07) $32,093
Total Revenue $1,OS5,395
ATTACHMENT 3
I 1
Section 4. The following amount is appropriated for this project:
Human Services -Senior Citizen Health Promotion $1,055,395
Section 5.The finance officer is hereby directed to maintain within- the Grant Project sufficient
specific detailed accounting records to provide the accounting to the grantor
agency.
Section 6. Funds may be advanced from the General Fund for the purpose of making
payments due. Reimbursement requests should be made to the grantor agency in
an orderly and timely manner.
Section 7.Copies of this grant project ordinance shall be made available to the finance officer
for direction in carrying out this project.
Section 8. Positions authorized through this grant project ordinance include:
1.OFul1 Time Equivalent Senior Public Health Educator
This position is authorized through June 30, 2007. Subsequent funding in future
years is contingent upon the availability of grant funds.
Section 9.This ordinance supersedes all previous "Senior Citizen Health Promotion" Grant
. Project Ordinances.
Section10.This project, originally adopted May 2, 1994 and subsequently amended, is in effect
through June 30, 2007.
Adopted this 13th day of March 2007.
is
ATTACHMENT 4
Smart Start Program
Grant Project Ordinance
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2
of Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby
adopted.
Section 1. The project authorized is the Smart Start Program as awarded to the Orange County
Departments of Social Services, Health, Library and Cooperative Extension by the State of
North Carolina and the Orange County Partnership for Young Children (OCPYC).
Section 2. The officers of the County are hereby directed to proceed with the grant project within
the grant document, and the rules and regulations of the State of North Carolina.
Section 3. The following revenue is anticipated to be available to complete this project:
Total DSS related Smart Start Revenue $1,691,917
Total Health related Smart Start Revenue $1,430,232
Total Library related Smart Start Revenue $38,286
Total Cooperative Extension related Smart Start Revenue 9697,727
Total Smart Start Revenue $3,258,162
Transfer from General Fund (2004-05) $69,075
Transfer from General Fund (2005-06) $9 9,980
Transfer from General Fund (2006-07) 98" 8,279
' Total from General Fund $99,334
Section 4.The Total Revenue $3,357,496
following prior years' grant funds have lapsed:
Total Expired DSS related Smart Start $1,511,092
Total Expired Health related Smart Start $485,649
Total Expired Libray related Smart Start $10,721
Total Expired Cooperative Extension related Smart Start $97,727
Total Expired Smart Start Grant Funds $2,105,189
Section 5. The following amounts remain appropriated for this project:
Hsrma~l Services -DSS 8'980,825
Hu~rran Services -Health ,$9,043,997
Harnla~t Services -Library 8'27.565
Total Unexpired Smart Start Funding $1,252,307
Section 6. The Finance Officer is hereby directed to maintain within the grant project fund sufficient
specific detailed accounting records to provide the accounting to the. grantor agency
required by the grant agreement and federal and state regulations.
Section 7. Funds may be advanced from the General Fund for the purpose of making payments
due. Reimbursement requests should be made to the grantor agency in an orderly and
timely manner.
~3
ATTACHMENT 4
Section 8. Copies of this grant project ordinance shall be made available to the Finance Officer for
direction in carrying out this project.
Section 9. Positions authorized through this grant project include:
1.Ofull time equivalent position in the Health Department Enhanced Child Service
Coordination Project as authorized by the Orange County Board of County
Commissioners on December 5, 1994.
1.0 full time equivalent position in the Health Department's Child Health Care Consultant
Project as authorized by the Orange County Board of County Commissioners on
February 1, 2005.
Funding for these positions is contingent upon the General Assembly's allocation of
Smart Start funds:
Section 10. This project period begins January 18, 1994, and is valid through June 30, 2007.
Subsequent funding of this grant project. is contingent upon the availability of funds
sufficient to cover expenditures.
Section 11. This ordinance supersedes previous Smart Start Program Grant Project Ordinances.
Adopted this the 13th day of March 2007.
(~
Attachment 5
Criminal Justice Partnership Program
Grant Project Ordinance
Project Number 29-7050
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section
13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is
hereby adopted.
Section 1. The project authorized is the Orange-Chatham Criminal Justice Partnership
Program as awarded to Orange and Chatham Gounties by the North Carolina
Department of Corrections. The project will provide pre-trial release and
substance abuse services to persons sentenced to intermediate sanctions.
Section 2. Under the terms of the agreement, Orange County will administer the grant as
fiscal agent. The officers of the County are hereby directed to proceed with the
grant project within the grant document, the rules and regulations of the North
Carolina Department of Corrections.
Section 3. The following revenue is anticipated to be available to complete this project:
Intergovernmental (1994-95) $45,486
Intergovernmental (1995-96) $181,841
Intergovernmental (1996-97) $181,841
Intergovernmental (1997-98) $181,841
Intergovernmental (1998-99) $181,841
Intergovernmental (1999-00) $181,841
Intergovernmental (2000-01) $207,941
Intergovernmental (2001-02) $225,441
Intergovernmental (2002-03) $205,502
Intergovernmental (2003-04) $227,740
Intergovernmental (2004-OS) $207,721
Intergovernmental (2005-06) $237,437
Intergovernmental (2006-07) $222,438
Total Intergovernmental $2, 488, 911
Transfer from General Fund (2000-O1) $10,000
Transfer from General Fund (2001-02) $12,500
Transfer from General Fund (2002-03) $11,519
Transfer from General Fund (2003-04) $11,519
Transfer from General Fund (2004-OS) $11,500
Transfer from General Fund (2005-06) $11,500
Transfer from General Fund (2006-07) $11,500
Total Orange-Chatham Criminal Justice Partnership
Revenue $2, 568, 949
Attachment 5
Section 4. The following amount is appropriated for this project:
Public Safety -Orange-Chatham Criminal
Justice Partnership $2,568,949
Section 5. The finance officer is hereby directed to maintain within the Grant Project
sufficient specific detailed accounting records to provide the accounting to the
grantor agency required by the grant agreement and federal and state
regulations.
15
Section 6. Funds may be advanced from the General Fund for the purpose of making
payments due. Reimbursement requests should be made to the grantor agency
in an orderly and timely manner.
Section 7. Copies of this grant project ordinance shall be made available to the finance
officer for direction in carrying out this project.
Section 8. Positions authorized through this grant project ordinance include:
1.0 Full-time equivalent Criminal Justice Program Coordinator
Section 9. This project period begins April 1, 1995 and is in effect until June 30, 2007.
Subsequent funding is contingent upon the availability of grant funds.
Section 10. This ordinance supersedes all previous "Criminal Justice Partnership Program"
grant project ordinances.
Adopted this the 13th day of March 2007.