Loading...
HomeMy WebLinkAboutAgenda - 03-01-2007-2ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: March 1, 2007 Action Agenda Item No. SUBJECT: Bid Award: Construction of Walnut Grove Church Road Solid Waste Convenience Center Expansion DEPARTMENT: Purchasing, Solid Waste and PUBLIC HEARING: (Y/N) No Public Works ATTACHMENT(S): Tabulation Timeline INFORMATION CONTACT: Pam Jones, 245-2652 Gayle Wilson, 968-2885 Wilbert McAdoo 245-2627 PURPOSE: To consider awarding a bid to Jerry W. McCullock Grading Company of Hurdle Mills, North Carolina to expand the Solid Waste Convenience Center (SWCC) at Walnut Grove Church Road. BACKGROUND: The Walnut Grove Church Road Solid Waste Convenience Center (SWCC) is being expanded onto the adjacent property, which was purchased by the County on January 31, 2007. The lease on the Highway 57 SWCC property expires on April 30, 2007. The existing center is being temporarily expanded in order to accommodate an expected increase in users that will be diverted from the Highway 57 SWCC when it closes on April 24. Following a final decision by the BOCC on the relocation of the Highway 57 SWCC, the Walnut Grove Church Road site is proposed to be redeveloped into a significantly improved and modernized permanent SWCC on the newly acquired property. A suitable property for the relocation of the Highway 57 site has not yet been identified. Solid Waste's engineering firm Summit Consulting Engineers and staff prepared the plans and specifications as part of bid solicitation. The bid solicitation was advertised on the County website. A pre-bid conference was held on February, 15. Seven contractors received the bid package and three bids were received. Jerry W. McCullock Grading Company of Hurdle Mills, North Carolina submitted the lowest responsive bid of $197,387.05. The company has indicated that it can start work soon after receipt of a notice to proceed. The contract calls for work on the solid waste convenience center to be completed by April 24. FINANCIAL IMPACT: Total construction cost, if approved by the Board, would be $197,387.05. Funds from the Solid Waste Department enterprise fund will be used to cover this expenditure and the County will determine cost sharing and make reimbursement to the Solid Waste Fund at the end of the project. RECOMMENDATION(S): The Manager recommends that the Board award a bid to Jerry W. McCullock Grading Company of Hurdle Mills North Carolina for a total of 197,387.05 and authorize the Purchasing Director to execute the necessary paperwork. 2 BID TABULATION BID # 1497 BID FOR: EXPANSION OF WALUNT GROVE CH RD BID AWARDED TO: SWCC, CLOSING DATE 2-22-07 CLOSING TIME: 3:00 PM BID PRICE: BUDGETED AMOUNT: VENDOR _ CITY & STATE TOTAL COST Mace~Gradin w. _ . ~~~W._... . Mebane, NC~.__..~_ _.. .~_.:__...._.~~._ _.~_-__LL...~ W... W ~_.~.~_._.~---_.:' g $ 237,654.00 Jerry W. McCullock Grading $ 197,387.05 Company Hurdle Mills, NC Rov Wilkerson Construction Co. Hillsborough, NC 233,023.38 Highway 57 and Walnut Grove Solid Waste Convenience Center Education and Outreach Process February 22, 2007 January 2007 Close on newly acquired Walnut Grove property -completed January 31, 2007 February 2007 Mailing of Community Meeting Notice to Walnut Grove Residents -February 6, 2007 Distribution of Community Meeting Notice at the Walnut Grove Church Road Center - February 6 -13, 2007 Distribution of Highway 57 permanent closure and Walnut Grove Church Road expansion flyers -February 8 -February 16, 2007 (interrupted due to change in closure date) Walnut Grove Interim Site plan completion -completed by Summit Consulting Engineers on February 12, 2007 with the exception of the lighting plan Walnut Grove Interim Site plan submitted to the Planning Department -February 13, 2007 Open bidding process for Walnut Grove Site expansion begins by the Purchasing Department -February 13, 2007 Brief Sanitation Division staff -February 13, 2007 Walnut Grove Church Road Community Meeting at the Northern Center -February 13, 2007 Press Release on Walnut Grove Church Road expansion -February 14, 2007 Newspaper advertisement about Walnut Grove/Hwy. 57 Changes in News of Orange - Februaryl4 Walnut Grove Interim Expansion Construction Pre-Bid meeting -February 15, 2007 Extension of Highway 57 lease agreement until Apri130, 2007 -February 16, 2007 Preliminary approval of Walnut Grove Interim Site Plan by the Planning Department - February 20, 2007 Revised mailing to residents living adjacent to the Walnut Grove Church Road community and initial mailing to the Highway 57 community -February 20, 2007 Press release correcting Hwy. 57 closure date -February 20, 2007 Walnut Grove Interim Site Bid opening by the Purchasing Department -February 22, 2007 Press release on Walnut Grove Expansion and Hwy. 57 closure -February 22 Distribution of Highway 57 permanent closure and Walnut Grove Church Road expansion flyers -February 23-Apri124 Install banners at all Solid Waste Convenience Centers -February 23, 2007 Newspaper article in Chapel Hill Herald -February 25 March 2007 Press Release on Highway 57 permanent closure -early March 2007 Town of Hillsborough to include Highway 57 site closure information insert in March water/sewer bill mailing 4 Town of Hillsborough to include Highway S7 site closure information in semi-annual Town newsletter to be mailed in mid-March BOCC meeting for approval of Walnut Grove Interim Site bid -March 1, 2007 Execute bid contract -March 2-7, 2007 Walnut Grove Interim Site Construction begins -Week of March S, 2007 Newspaper advertisements in Chapel Hill Herald -March 8-10; April 12-14 and April 21-24 Newspaper advertisement in News of Orange re: closing of Highway S7 SWCC -March 14 April 2007 Walnut Grove Interim Site Construction ends -April 24, 2007, weather permitting Permanent closure of Highway S7 SWCC - 7 p.m. on April 24 Relocation of containers, salvage shed, etc from the Highway S7 location to Walnut Grove Interim Site -April 24 thru April 30, 2007 Following closure of Highway S7 Site Apri12S, brochure box for information pamphlet installed; revised banner to be installed.