HomeMy WebLinkAboutAgenda - 02-20-2007-9fORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: February 20, 2007
Action Agenda
Item No. ~ - -~
SUBJECT: Parking Options During Justice Facility Construction
DEPARTMENT: Purchasing PUBLIC HEARING: (Y/N) No
ATTACHMENT(S): INFORMATION CONTACT:
Pam Jones, 919-245-2652
Maps: Cameron St.-Burnside Dr. area
PURPOSE: To consider options to provide public acid staff parking during construction of the
Justice Facility Expansion Project.
BACKGROUND: Previously, the County had anticipated accommodating the diminished number of
parking spaces available during the justice facility construction project by initiating a park and
ride/shuttle service utilizing property owned by the County on Meadowlands Drive. Because of the
significant capital and on-going operational expense to operate the service, the County Manager is
recommending less expensive, but effective parking options.
Cameron Street Parking
Through negotiation with property owners, the County is afforded the option to lease a parcel of
land at the end of Cameron Street to the south of Burnside Drive (see attached area map 1).
Pursuant to a design by the County Engineer, the site can be developed to contain between 65-70
spaces. As the Board may recall, the parking lot on Meadowlands Drive contained 66 spaces,
some of which would have been shared with the building occupants.
Significant lease terms with Daniel Boone LTD, the owners of the Cameron Street property, are as
follows:
• The term of the lease is two years, with extension negotiable if the justice facility project is
not complete at that time;
• The County will pay $1,500 per month for the right to use the property;
• The County will develop a gravel lot in areas designated on the plan laid out by the County
Engineer. The gravel will be removed at the end of the lease period.
• The lot will be reserved for County employee use only. Members of the public will park on
the existing parking lots that surround the Link Center, the Government Services Annex
and the Sheriff's Department.
• The County will provide signage at the site indicating the staff only requirement;
• Hang tags will be provided to identify permitees;
• The lot will be available daily, but will be chained off during weekends to prohibit
trespassers.
• The County will provide additional plantings for screening, if required by the property
owner.
• The County will monitor the lot and provide cleaning services in order to keep the area
free of debris.
• The County will provide liability insurance for the property as its interest may appear.
Staff has discussed this potential parking facility with neighbors.
King Street Parkirig
Parking for Court employees and jurors will be provided on the First Baptist Church parking lot,
West King Street, approximately two blocks from the Courthouse. The church- has agreed to
allow the County use of approximately 33 spaces in the lot under the following terms of
agreement:
• The term of the lease is two years, with extension negotiable- if the justice facility, project is
not complete at that time;
• The County will provide signage at the site indicating only court employees and jurors may
park;
• Hang tags will be provided to identify the permitees;
• The County will provide liability insurance for the property as its interest may appear.
• The County will monitor the lot and provide cleaning services in order to keep the area
free of debris.
• The Church is providing this parking to the County with no lease fee.
Assuming Board approval for both of these options, the County will realize 100 - 105 parking
spaces in downtown Hillsborough during the construction period. Considering the loss of 122
spaces on lots between the Courthouse and Sheriff's Department, the net temporary loss of parking
is approximately 17 - 22 spaces. As mentioned in previous discussion regarding this construction
project, Judge Buckner has agreed to locate the high volume courts, such as traffic court, to Chapel
Hill during the construction period. This reduction in the number of spaces required for court
operations, coupled with the auxiliary parking identified, will hopefully support the court system and
the public without significant inconvenience.
The addition of the parking deck associated with the County campus project (estimated completion
April 2008) and the park-and-ride lot associated with Durham Technical Community College
(estimated completion March 2008) will provide additional parking capacity both during and post-
construction. The existing transit system will service the park-and-ride lot to downtown
Hillsborough.
FINANCIAL IMPACT: During the fiscal year 2006-07 budget planning process last spring, staff
analyzed the cost of operating a park and ride/shuttle services. Estimates for operating the service.
for afull-year ranged from about $250,000 to $500,000 for operations only depending on the type of
service provided. The following table summarizes the projected annual ongoing and one-time start-
up costs for of the park and ride/shuttle services:
3,
Options for Downtown Hillsborough Campus Shuttle Service
All options assume that Orange Public Transportation would provide the service.
Ootion A Option B
Description of Service
Two twenty-four passenger buses
running 11 hours per day Two separate park & ride lots with
one located on the south end of
Hillsborough and the other on the
north end of Hillsborough
# Buses in Service During
Operational Hours 2 4
Hours of Operation 7:00 a.m. until 6:00 p.m. 7:00 a.m. until 6:00 p.m.
Total Personnel Services Cost $187,521 $360,615
Total Annual Operating Costs $62,680 $138,300
Total Annual On-Going Costs $250,201 $498,915
Ca ital Costs
Twenty-Four Passenger Bus $181,600 $363,200
Shelter for Riders $75,000 $125,000
Total Ca ital Costs $256 600 $488,200
Total Full Year Costs -Year 1 $506,801 $987,115
The fiscal year 2006-07 approved General Fund budget included a reserve fund of $150,000 to
cover operational costs of the park/ride shuttle service for a portion of the year. In addition, the
2006-16 Capital Investment Plan (CIP) included an appropriation of $50,000 in the current fiscal
year for capital related costs of the shuttle service.
Should the Board approve the parking options outlined in the Background section of this agenda
abstract, the annual operating costs for the current fiscal year (2006-07) would total $4,500 (staff
anticipates the Cameron Street lot lease would begin April 2007) followed by a full-year lease of
$18,000 in fiscal year 2007-08.
The table below summarizes the funding required for the Cameron and King Streets parking
options:
Summary of Funding Required for Cameron and King Street Parking Options
Fiscal Years 2006-07 and 2007-OS
api a Hues men
General Fund Operations Funding
Approved Fiscal Year 2006-07 Parking Options Budget $150,000 $50,000
Fiscal Year 2006-07 Funding Needed for Cameron and
King Street Parking Options (see Background section) $4,500 $25,000
Fiscal Year 2007-08 Funding Nee ed for Cameron ,and
King Street Parking Options (see Background section) $18,000 $0
4
RECOMMENDATION (S): The Manager recommends that the Board approve the parking plan as
outlined; and lease documents to be prepared for signature by the Chair reflecting substantially the
terms and conditions cited above.
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~tlalor Roads This map contains parcels prepared for the inventory of real propery within N
Farceis. Orange County, and Is compiled from recorded deed, plats, and other public
~; s tt. contours records and data. Users of this map are hereby notified that the atoremenlioned
county public primary Information sources should 6e consulted for verification of the 1:1200
Te%t TwmshipTexl information contained on this map. The county and its mapping companies assume
'. 'Townships
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x no legal responsibility (or the Information contained on this map.
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