HomeMy WebLinkAboutAgenda - 09-06-2016 - 6-k - Orange Unified Transportation Board (OUTBoard) Rules and Procedures 1
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: September 6, 2016
Action Agenda
Item No. 6-k
SUBJECT: Orange Unified Transportation Board (OUTBoard) Rules and Procedures
DEPARTMENT: Planning and Inspections
ATTACHMENT(S): INFORMATION CONTACT:
1. Proposed Revision to OUTBoard Abigaile Pittman, Transportation/Land
Rules and Procedures Use Planner, 919-245-2567
Tom Altieri, Comprehensive Planning
Supervisor, 919-245-2579
Craig Benedict, Planning Director, 919-
245-2592
PURPOSE: To consider an amendment to the OUTBoard-specific Rules and Procedures to
revise its meeting time.
BACKGROUND: On June 15 the OUTBoard unanimously recommended revising the starting
time of its meetings from 7:00 p.m. to 6:30 p.m., reducing the lag time between the end of the
typical work day at 5:00 p.m. and the start of the meeting, and allowing members to get home
earlier. The Board did not feel that moving the meeting time up by half an hour would negatively
impact civic participation.
To revise the meeting time, a revision to Section IV.C.1 of the Board's adopted Rules and
Procedures must be approved by the Board of County Commissioners (BOCC). Planning staff
has prepared a proposed amendment that would revise the meeting time from 7:00 p.m. to 6:30
p.m. (Attachment 1).
The OUTBoard's Rules and Procedures were last amended on January 21, 2016 to add a
seventh (7th) at-large position to encourage membership with expertise or interest in Public
Health.
FINANCIAL IMPACT: There is no financial impact associated with amending the OUTBoard-
specific Rules and Procedures.
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is associated
with this item:
• GOAL: ENABLE FULL CIVIC PARTICIPATION
Ensure that Orange County residents are able to engage government through voting and
volunteering by eliminating disparities in participation and barriers to participation.
2
The revision of the OUTBoard's regular meeting time will result in positive outcomes
related to eliminating barriers to volunteer member participation, and will not negatively
impact attendance by Orange County residents.
RECOMMENDATION(S): The Manager recommends that the Board approve the proposed
amendment to the OUTBoard Rules and Procedures.
3
09/06/2016 Attachment 1
Orange Unified Transportation (OUT) BOARD POLICIES AND PROCEDURES
Amendment Note:
Proposed deletions to existing text are struck through. Proposed additions to existing
text are depicted in red and underscored.
SECTION IV.MEETINGS
A. Staffing
1. Orange County staff may serve a support function to the OUT Board
upon the approval of the Orange County Manager.
B. Agendas
1. Items for agendas shall be approved by the OUT Board Chair and
Orange County staff.
C. Date, Time, and Location of Regular Meetings
1. Regular meetings of the OUT Board shall be held as needed to
address items that require Board action consistent with its Charge and
Duties identified herein. Meetings are held on the third Wednesday of
the month. The start time and location of the meeting shall be included
on the agenda and shall typically be 7-4)8 p.m. at the Orange
County West Campus Office Building located at 131 West Margaret
Lane, Hillsborough. The OUT Board Chair, in consultation with staff,
shall have the authority to change the start time and location of a
regular meeting to meet any special circumstances, provided the
information is included on the distributed agenda.