HomeMy WebLinkAboutAgenda - 09-06-2016 - 6-h - Fiscal Year 2016-17 Budget Amendment #1 1
ORD-2016-027
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: September 6, 2016
Action Agenda
Item No. 6-h
SUBJECT: Fiscal Year 2016-17 Budget Amendment #1
DEPARTMENT: Finance and Administrative
Services
ATTACHMENT(S): INFORMATION CONTACT:
Attachment 1. Budget as Amended Paul Laughton, (919) 245-2152
Spreadsheet Gary Donaldson, (919) 245-2453
Attachment 2. Year-To-Date Budget
Summary
PURPOSE: To approve budget and capital project ordinance amendments for fiscal year 2016-
17.
BACKGROUND:
Department on Aging
1. The Department on Aging has deferred revenue/in-flows for the following programs:
• Master Aging Plan Initiatives (MAP) - As of June 30, 2016, $72,919 from the
Carol Woods Community Donation was earmarked as deferred revenue/in-flows,
for use in FY 2016-17.
• Senior Health Insurance Information Program (SHIIP) — As of June 30, 2016,
$682 in State funding was earmarked as deferred revenue/in-flows, for use in FY
2016-17.
This budget amendment provides for the receipt of these additional funds in FY 2016-17.
(See Attachment 1, column 1)
SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact
associated with these items.
County Manager's Office
2. The County Manager's Office has received additional revenue for the following programs:
• Drug Treatment Court — receipt of an additional $5,000 from the ABC Board to
support drug treatment court program expenses.
2
• Continuum of Care Grant — receipt of an additional $6,750 to the Community
Development Fund, from the United States Department of Housing and Urban
Development. The Orange County Partnership to End Homelessness will use the
funds to support the development and implementation of a resource database and
framework to coordinate homelessness services and resources.
This budget amendment provides for the receipt of these additional funds. (See
Attachment 1, column 2)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are
applicable to this agenda item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
• GOAL: CREATE A SAFE COMMUNITY
The reduction of risks from vehicle/traffic accidents, childhood and senior injuries,
gang activity, substance abuse and domestic violence.
Department of Environment, Agriculture, Parks and Recreation
3. The Department of Environment, Agriculture, Parks and Recreation (DEAPR) has
deferred revenue/in-flows for the following programs:
• NC Matching Grant - As of June 30, 2016, the department collected $ 3,815 for
the Soil and Water division's NC Matching Grant; funds were earmarked as
deferred revenue/in-flows, for use in FY 2016-17. Matching funds are used for
office and educational supplies, staff training and certification costs and award
sponsorship.
• Little River Park Donations — As of June 30, 2016, the department had received
Little River Park donations of $12,898; these funds were earmarked as deferred
revenue/in-flows, for use in FY 2016-17.
This budget amendment provides for the receipt of these additional funds. (See
Attachment 1, column 3)
SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact
associated with this item.
Library Services
4. The Department of Library Services anticipates the following additional revenues:
• Federal Library Services Technology Act (LSTA) Grants — receipt of two grants
in the amounts of $28,636 and $40,000 awarded by the State Library. These two
grants will be used to support assistive technology, training, and programming for
those with disabilities of hearing and vision loss, as well as, support strategic
planning and creation of the Library's 2016-2019 strategic plan, respectively.
3
• Friends of the Library — receipt of $3,336 in additional funds. These additional
funds will be used to for prizes and refreshments for the strategic plan focus
groups.
This budget amendment provides for the receipt of these additional funds. (See
Attachment 1, column 4)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are
applicable to this agenda item:
• GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION
AND INEQUITY
The fair treatment and meaningful involvement of all people regardless of race or
color; religious or philosophical beliefs; sex, gender or sexual orientation; national
origin or ethnic background; age; military service; disability; and familial,
residential or economic status.
The Assistive Technology Grant was awarded to the library for technology, training and
programming to address the segment of the population with disabilities, specifically in
loss of hearing and vision. This creates a culture that rejects oppression and inequality.
• GOAL: CREATE A SAFE COMMUNITY
The reduction of risks from vehicle/traffic accidents, childhood and senior injuries,
gang activity, substance abuse and domestic violence.
The Assistive Technology Grant was awarded to the library for technology, training and
programming to address the segment of the population with disabilities, specifically in
loss of hearing and vision. Having these technologies and staff trained in their use
creates a safer and more accessible community.
• GOAL: ENABLE FULL CIVIC PARTICIPATION
Ensure that Orange County residents are able to engage government through
voting and volunteering by eliminating disparities in participation and barriers to
participation
The Strategic Planning Grant was awarded to the library to work with Floricane, a
Richmond-based strategic consulting firm to develop and produce its 2016-2019 strategic
plan. The new plan will build upon the work the library completed as outlined in its 2013-
2016 plan. During the Strategic Planning process, focus groups will be held and
community survey will be conducted to allow for wide spread community input into a
vision for our library.
Department of Social Services
5. The Department of Social Services has received notification of additional funds in the
following programs:
• Smart Start Subsidized Child Care program — receipt of $191,599 in additional
funds from the N.C. Division of Child Development and Early Education. These
additional funds will be used to pay program funds directly to childcare providers.
4
• Child Day Care program - receipt of $1,147,820 in additional funds from the N.C.
Division of Child Development and Early Education. These additional funds will be
used to provide childcare services and subsidies to low-income families.
6. The Department of Social Services opened Café 113 (Orange Works) on July 1, 2016.
Café 113 (Orange Works) provides on-the-job training and work experience for
individuals in the youth employment and training programs. The department anticipates
an additional $21,000 in revenue for sale of goods in FY 2016-17. These funds will be
used to purchase additional items for resale and supplies.
This budget amendment provides for the receipt of these additional funds. (See
Attachment 1, columns 5 and 6)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this agenda item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
To promote economic self-sufficiency by providing job training and experience. To
promote self-sufficiency to low income families by providing the Day Care funding
necessary for continued employment, school enrollment, or training activities.
Animal Services Department
7. The Animal Services Department has received the following additional revenues:
• Community Giving Fund — an additional $2,400 from the Community Giving
Fund to cover the cost of veterinary treatments and medication for heartworm
positive animals that are adopted.
This budget amendment provides for the receipt of these additional funds. (See
Attachment 1, column 7)
SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact
associated with these items.
Health Department
8. The Health Department has received notification of additional revenue for the following
programs:
• Ebola/Zika Preparedness — an additional $5,000 from the North Carolina
Department of Health and Human Services for use in Zika virus educational
campaigns.
This budget amendment provides for the receipt of these additional funds. (See
Attachment 1, column 8)
5
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this agenda item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
9. The Health Department has received additional funds totaling $355,840 related to 2014
Medicaid Cost Settlement funds. These funds will be allocated in the Medicaid
Maximization Capital Project.
This budget amendment provides for the receipt of these funds and amends the
following Capital Project Ordinance for the receipt of the additional $355,840 in the
Medicaid Maximization Capital Project.
Medicaid Maximization Capital Project($355,840) -Project#30012
Revenues for this project:
Current FY 2016-17 FY 2016-17
FY 2016-17 Amendment Revised
Medicaid Maximization Funds $6,098,365 $355,840 $6,454,205
Total Project Funding $6,098,365 $355,840 $6,454,205
Appropriated for this project:
Current FY FY 2016-17 FY 2016-17
2016-17 Amendment Revised
Medicaid Maximization Project $6,098,365 $355,840 $6,454,205
Total Costs $6,098,365 $355,840 $6,454,205
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this agenda item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
School Capital Project Ordinances — Orange County Schools
10. Orange County Schools has requested a re-purposing of capital project funds between
two of their School Capital Projects. This budget amendment provides for the re-
purposing of these funds and amends the following School Capital Project Ordinances:
Classroom/Building Improvements (-$36,000) — Project# 51025
Revenues for this project:
Current FY FY 2016-17 FY 2016-17
2016-17 Amendment Revised
Alternative Financing $254,100 $0 $254,100
QSC Bonds $2,946,819 $0 $2,946,819
From General Fund $1,385,888 ($36,000) $1,349,888
Total Project Funding $4,586,807 ($36,000) $4,550,807
Appropriated for this project:
6
Current FY FY 2016-17 FY 2016-17
2016-17 Amendment Revised
Construction $4,586,807 ($36,000) $4,550,807
Total Costs $4,586,807 ($36,000) $4,550,807
Technology Plan ($36,000) — Project# 51011
Revenues for this project:
Current FY FY 2016-17 FY 2016-17
2016-17 Amendment Revised
From Other Capital Projects $244,099 $0 $244,099
From General Fund $2,991,313 $36,000 $3,027,313
Total Project Funding $3,235,412 $36,000 $3,271,313
Appropriated for this project:
Current FY FY 2016-17 FY 2016-17
2016-17 Amendment Revised
Technology Plan $3,235,412 $36,000 $3,271,313
Total Costs $3,235,412 $36,000 $3,271,313
SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact
associated with this item.
Solid Waste Enterprise Fund
11.The Board of Commissioners has approved debt financing on two separate occasions for
the construction of Eubanks Road Waste and Recycling Center - Limited Obligation
Bonds in 2012 ($1,775,535 remaining from the original $3,000,000 for Convenience
Centers), and Limited Obligation Bonds in 2015 ($1,097,012), towards the construction of
the Eubanks Road Waste and Recycling Center, for a total of $2,872,547 in financing
proceeds. Since construction on the Eubanks Road project was not performed as of
June 30, 2016, these proceeds rolled into fund balance within the Solid Waste Enterprise
Fund at the end of FY 2015-16. Also, the department had $303,311 remaining from the
completed and under budget landfill closure project back in FY 2014-15, which also rolled
into fund balance. This budget amendment provides for the appropriation of fund
balance from the Solid Waste Enterprise Fund of $3,175,858 from the received financing
proceeds and the landfill closure project budgeted savings, in order to budget for the
necessary expenditures anticipated during FY 2016-17. (See Attachment 1, column 9)
SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact
associated with this item.
Sportsplex Enterprise Fund
12.The Board of Commissioners approved Limited Obligation Bonds in 2015 of $950,000
associated with the Pool Mezzanine Fitness project at the Orange County Sportsplex. It
was decided during the Capital Investment Plan discussion of the overall Field House
project, that this project would achieve project construction efficiencies if it was included
with the overall Field House project, scheduled in FY 2016-17. Since construction on the
Fitness project was not performed as of June 30, 2016, these proceeds of $950,000
7
rolled into fund balance within the Sportsplex Enterprise Fund. A Financing Package in
Fall 2016 is anticipated to finance the remaining $2,800,000 for the Field House project.
This budget amendment provides for the appropriation of fund balance from the
Sportsplex Enterprise Fund of $950,000 from the received financing proceeds, in order to
budget for the necessary expenditures anticipated during FY 2016-17. (See Attachment
1, column 10)
SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact
associated with this item.
FINANCIAL IMPACT: Financial impacts are included in the background information above.
This budget amendment provides for the receipt of these additional funds and increases the FY
2016-17 budget in the General Fund by $1,535,105; increases the Community Development
Fund (Partnership to End Homelessness Grant Program) by $6,750; and increases the County
Capital Fund by $355,840.
RECOMMENDATION(S): The Manager recommends the Board approve budget and capital
project ordinance amendments for fiscal year 2016-17.
Attachment 1. Orange County Proposed 2016-17 Budget Amendment
The 2016-17 Orange County Budget Ordinance is amended as follows: ^
lu Receiptof ABC #3.Deferred #4.Receiptofa LSTA
#i.Dserretl Board funds($5,000)for Reienaeslln-flows from Literacy#Lifebdg #J.Animal Services- #g.FUnd Balance #10.FUnd Balance
#5.Receipt of Smart appropriation of
Reienae roffidded-m the Cfi-Offs aMice the Department of Learning Grant #6.Department of receipt of Community appropriation of
the Department of Resource ORce and Environmen( ($28,636)andaLSTA Start Sabsid¢ed Child �c.l Services' Giving FUnds($2,400) $3,175,858 from the $950,000 from the
Care Program funds
Ain MasterA in Continuum of Care icultureand Parks P_) Grant redr thocof per the cost of #B.Health De rt -Solid Waste Enter rrs S rts.x Enter rise
Encumbrance g g g g �r g ($191,599)and Child antcipa co pa ment p e po p P gadget as Amended
Original Budget BUdg¢tas Amended Plan lnitiativas Grant fund h,tho50) and RecrG-dl NC ($40,000)by Library Da Care Pr $21,000 fromtheno) eri..treatments atldHionalrevenaes for Fund for the i-chor the
Carty FOrWards ($-It9)and Senior related to the Matching him tfunds $ervices,as well receipt y o8ram 113(Orange Works) and medicatbn for Zika etlacation construction of the constructon of the Through BOA#1
Health Insurance Partnershi End funds($i,i4J,820)by
pro ($3,815)wdhin the Soil of matching funds from the sa.ofg- hea,-p-i- Eubanks Road Waste fitness fedlityse l-as
In formation Program Homelessness program BWater d"n,and ($3,336)from the he Department of in FY 2016-iJ. coals thatare and Recycling Center part of the oierall Fieb
($682) within the Community Litt.River Park Friends of Orange Social Servces' an'adoth. project in FY2016-., Hoaseproject.
Devebpment FUnd. donatbns($12,-) County Library
General Fund
Revenue
Property Taxes $ 149,498,877 $ $ 149,498,877 $ $ $ $ $ $ $ $ $ 149,498,877
Sales Taxes $ 22 066 641 $ $ 22,066,641 $ $ $ $ $ $ $ $ $ 22 066 641
License and Permits $ 328,000 $ $ 328,000 $ $ $ $ $ $ $ $ $ 328,000
Inter o ental $ 75 767 579 $ $ 15,787,579 $ 662 $ $ 3,815 $ 68,636 $ 1,339,419 $ $ $ 5,000 $ $ $ 7720 5 737
Cha rgesfor Service $ 77,681,503 $ $ 77,681,503 $ $ $ $ 21,000 $ $ $ $ $ 77,702,503
Investment Earnin s $ 755000 $ 755000 $ $ $ $ $ $ $ $ $ 155000
Miscellaneous $ 886,734 $ 886,734 $ 72,919 $ 5,000 $ 12,898 $ 3,336 $ 2,400 $ 983,287
Transfers from Other Funds $ ?,Z12,600 $ 2,712,600 $ 2 712 600
Fund Balance $ 72,726,944 $ 72,726,944 $ 72,726,944
Total General Fund Revenues $ 215,843,812 $ $ 275 643 672 $ 73 607 $ 5 000 $ 76 713 $ 77 972 $ 7 339 419 $ 27 000 $ 2 400 $ 5 000 $ $ $ 27 7 376 917
Expenditures
Support Services $ 74,058,009 Us $ 74,058,009 $ $ $ $ $ $ $ $ M27 ,009
General Government $ 20 933 253 $ 20 933 253 $ $ 5 000 $ $ $ $ $ $ $ $ 253 ci�Community Services $ 13,654,700 $ 73,654,700 $ $ $ 16,713 $ $ $ $ 2,400 $ $ $ ,873 Human Services $ 37 249 977 $ 37 249 977 $ 73 601 $ $ $ 77 972 $ 7 339 419 $ 27 000 $ $ 5 000 $ $ 969 Public Safety $ 24,596,946 $ 24,596,946 $ $ $ $ $ $ $ ,946 Education $ 99637723 $ 99637723 $ $ $ $ $ $ $ $ $ $ 723 Transfers Out $ 5,719,204 $ 5,719,204 $ - $ - $ - $ - - - $ - $ - $ - - ,204 Total General Fund A r nation $ 275 643 672 $ 275 643 672 $ 73 607 $ 5 000 $ 76 773 $ 77 972 $ 7 339 47 9 $ 27 000 $ 2 400 $ 5 000 $ $ 977
Solid Waste Fund
Revenues
Sales 8 Fees $ 7,386,396 $ 7,386,396 $ M50
Inter o ental $ 248,000 $ 246 000 $
Miscellaneous $ 121,500 $ 121,500 $
Licenses B Permits $ 120,000 $ 720000 $
Interest on Investments $ 15,000 $ 75,000 $ 0
From General Fund SanitationOpera) $ 2,004,719 $ 2,004,719 $ 9
Appropriated Fund Balance $ 2,094,340 $ 2,094,340 $ 3,775,858 $ 8
Total Revenues $ 11,989,955 $ $ 11,989,955 $ $ $ $ $ $ $ $ $ 3.175.858 $ $ 3
Ex enditures
General Services I$ 77,989,955 $ 77,989,955 $ 3,775,858 $ 75,765,873
Community Development Fund(Homelessness Partnership)
Revenues
Inter overnmental $ 55 767 $ 55 767 $ 6 750 $ 62 537
ro riated Fund Balance $ 27,589 $ 27,589 $ 27,589
Transfer from General Fund $ 35,6 67 $ 35,667 1 1 1 § 2§,66Z
Total Revenues $ 779,043 $ -1$ 779,043 1$ -$ - $ - $ $ di i i $ 725,793
Expenditures
Homelessness Partnership Program $ 119,043 1$ 119,043 1 Is 6,750 1 $ 125,793
SportsPtex Enterprise Fund
Program Fees $ 3,319,970 $ 3,379,970 $ 3,319,970
Transfer from General Fund $ 752,850 $ 752,850 $ 152,850
Transfer from County Capital Projects $ $ $
Appropriated Fund Balance $ $ 950,000 $ 950,000
Grant Funds $ $ $
Total pods m, monsun
Revenues
$ 3,472,820 $ - $ 3,472,820 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 950.000 $ 4.422,820
OEx enditures
S nsPlex O rations $ 3,472,820 $ 3,472,820 $ 950,000 $ 4,422,820
t
Attachment 2 9
Year-To-Date Budget Summary
Fiscal Year 2016-17
General Fund Budget Summary
Original General Fund Budget $215,843,812
Additional Revenue Received Through
Budget Amendment#1 (September 6, 2016)
Grant Funds $75,787
Non Grant Funds $1,459,318
General Fund - Fund Balance for Anticipated
Appropriations (i.e. Encumbrances)
General Fund - Fund Balance Appropriated to
Cover Anticipated and Unanticipated
Expenditures
Total Amended General Fund Budget $217,378,917
Dollar Change in 2016-17 Approved General
Fund Budget $1,535,105
% Change in 2016-17 Approved General Fund
Budget 0.71%
Authorized Full Time Equivalent Positions
Original Approved General Fund Full Time
Equivalent Positions 873.375
Original Approved Other Funds Full Time
Equivalent Positions 89.450
Total Approved Full-Time-Equivalent
Positions for Fiscal Year 2016-17 962.825