HomeMy WebLinkAboutAgenda - 09-06-2016 - 6-a - Minutes ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: September 6, 2016
Action Agenda
Item No. 6-a
SUBJECT: MINUTES
DEPARTMENT: Board of County
Commissioners
ATTACHMENT(S): INFORMATION CONTACT:
Draft Minutes Donna Baker, Clerk to the Board
(919) 245-2130
PURPOSE: To correct and/or approve the minutes as submitted by the Clerk to the Board as
listed below.
BACKGROUND: In accordance with 153A-42 of the General Statutes, the Governing Board
has the legal duty to approve all minutes that are entered into the official journal of the Board's
proceedings.
June 9, 2016 BOCC Budget Work Session
June 14, 2016 BOCC Budget Work Session
June 16, 2016 BOCC Budget Work Session
June 21, 2016 BOCC Regular Meeting
FINANCIAL IMPACT: NONE
SOCIAL JUSTICE IMPACT: NONE
RECOMMENDATION(S): The Manager recommends the Board approve minutes as
presented or as amended.
1
1 Attachment 1
2
3 DRAFT MINUTES
4 BOARD OF COMMISSIONERS
5 Budget Work Session
6 June 9, 2016
7 7:00 p.m.
8
9 The Orange County Board of Commissioners met in a budget work session on Thursday, June
10 9, 2016 at 7:00 p.m. at the Southern Human Services Center, in Chapel Hill, N.C.
11
12 COUNTY COMMISSIONERS PRESENT: Chair McKee and Commissioners Mia Burroughs,
13 Mark Dorosin, Barry Jacobs, Bernadette Pelissier, Renee Price and Penny Rich
14 COUNTY COMMISSIONERS ABSENT:
15 COUNTY ATTORNEYS PRESENT:
16 COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy Manager Travis
17 Myren and Clerk to the Board Donna Baker (All other staff members will be identified
18 appropriately below)
19
20 Vice Chair Commissioner Dorosin called the meeting to order at 7:02 p.m.
21 Commissioner Dorosin said Chair McKee will be a little late and Commissioner Pelissier
22 would not be attending tonight.
23
24 Commissioner Dorosin noted the following items at the Commissioners' places:
25 - White sheets: Replacement pages for CIP and Budget Book
26 - Black binder: Information from Forest Service
27 - Pink sheet: Information on Launch project
28 - Turquoise sheets: Information from Solid Waste on mattresses
29
30
31 1. Discussion with County Departments within the following Functional
32 Leadership Teams (including Operations, Fee Schedule changes, and Capital
33 Projects):
34
35 Travis Myren facilitated the discussion, and made the following PowerPoint
36 presentation:
37
38 Budget Work Session 2
39 General Government
40 Support Services
41 Community Services
42 June 9, 2016 Budget Work Session
43 Southern Human Services Center
44
45 Functional Leadership Team Process
46 • Functional Leadership Teams reviewed all budget requests
47 o Scored using eight criteria
48 ➢ Supports goals of the Board of County Commissioners
49 ➢ Supports a legal mandate
50 ➢ Addresses life and safety concerns
2
1 > Expands services to residents
2 > Reduces an existing backlog of resident needs
3 > Improves operational efficiency
4 > Budget neutral or generates additional revenue
5 > Promotes interdepartmental cooperation or collaboration
6
7 • Final scores informed County Manager recommendations
8
9 Community Services
10 • Animal Services
11 o Revenues from service charges - $3,750
12 o Revenue from previously adopted fee increases - $6000 for reclaim and $3,550
13 from microchipping
14
15 Community Services
16 • Animal Services Shelter staffing — $6,000 additional funding
17 o Seasonal funds during peak months of April to October
18 o Funded with new fee revenue
19
20 Community Services
21 • Animal Services Spay/Neuter Program - $12,600
22 o Maintains program due to loss of I-Care grant funds from State
23 o Funded with transfer from Spay/Neuter fund accumulated balance
24
25 Chair McKee and Commissioner Jacobs arrived at 7:08 p.m.
26
27 Commissioner Jacobs asked if the funds received through the Community Giving Fund
28 (CGF) could be used to establish an amnesty program for those that have not paid their
29 licensing fees.
30 Bob Marotto said several different options have been used regarding this issue and
31 noted that last year the fee was reduced for those residents that receive assistance from the
32 Department of Social Services (DSS).
33 Bob Marotto said in order to accommodate Commissioner Jacobs' suggestion, CGF
34 donors would have to specifically donate for this purpose.
35 Commissioner Jacobs said he would like the County to be proactive.
36 Commissioner Rich asked if Bob Marotto could explain the animal sponsor program and
37 how the funds are used.
38 Bob Marotto explained the process.
39 Commissioner Price said the Manager's recommendation is not to fund all of Animal
40 Service's requests and asked if this will affect staffing.
41 Bob Marotto said the request was for an additional position for seasonal overload but
42 the Manager was able to secure an increase in seasonal funding as opposed to a Full Time
43 Employee.
44 Travis Myren resumed the presentation:
45
46 Community Services
47 • Cooperative Extension
48 o $15,000 for Breeze Farm to increase incubator program (operating expenses)
49 o $25,000 in revenue from Farm to Fork event
50 o Breeze Farm Master Plan underway
3
1 o Breeze Farm incubator program has served 377 individuals over past eight years
2 > 40 new farms have been created
3 • 30 farms created by individual taking PLANT classes
4 • 10 beginning farmers who leased land at Breeze Farm now farm
5 on their own land
6 • 24% (83) are involved in local food businesses or local food
7 network
8
9 Commissioner Jacobs said the public is being priced out of Farm-to-Fork, at $100 per
10 ticket, and asked if this is being re-considered.
11 Carl Matyac, County Extension Director, said he will pass this request on to the planner.
12 Commissioner Price suggested increased marketing of the event.
13 Travis Myren resumed the presentation:
14
15 Community Services
16 • Department of Environment, Agriculture, Parks & Recreation
17 o Fairview Community Watch - $5,500
18 > Hire temporary employee/intern from neighborhood
19 > Moved from outside agencies
20 o Family Success Alliance Summer Camp - $8,700
21 > Partnership with FSA and New Hope Elementary
22 > STEAM Camps (Science, Technology, Engineering, Art, Mathematics)
23 > July 11 through August 18
24 o Community Centers Program - $43,600
25 > Cedar Grove, Efland Cheeks, Rogers Road
26 > Provides equipment, operating expenses and temporary staffing
27 > Core hours of operation —five hours per day
28 > Supplemented with Community Groups and Volunteers
29 o Cedar Grove Community Center History Wall - $15,000
30 > Exhibits and displays honoring historic school and community
31
32 Commissioner Jacobs asked if local college students have been considered to assist
33 with the Cedar Grove Community Center History Wall.
34 David Stancil, Department of Environment, Agriculture, Parks and Recreation Director
35 (DEAPR), said Peter Sandbeck, Cultural Resources Coordinator, is working on this, and he has
36 found people that actually attended this school and hopes to do some oral histories.
37 Commissioner Dorosin said the Jackson Center has done oral histories in the Northside
38 neighborhood in Chapel Hill and could be a good resource.
39 Travis Myren resumed the presentation:
40
41 Community Services
42 • Seasonal Staffing - $69,000
43 o Hollow Rock Nature Park and Seven Mile Creek Preserve
44 o Demand measures show increase in park access and services
45
46 Community Services
47 • Capital Investment Plan - FY2016-17 Recommendations
48 o Blackwood Farm Park- $1.26 million
49 > New access road and entrance
50 > Phase 1 of multi-year park development
4
1 o Cedar Grove Park— Phase II - $60,000
2 > Basketball court resurfacing
3 o Conservation Easements - $500,000
4 > $250,000 County funds
5 > Proposed Amendment—Add$250,000 in County funds for conservation
6 easements in C/P
7 o Mountains to Sea Trail (MST) Segment 11-D - $521,000
8 > Occoneechee Mountain to Seven Mile Creek
9 > Public meetings during summer of 2016
10
11 Commissioner Price asked if this MST funding would be used for acquisition of property.
12 David Stancil said this is the low hanging fruit portion of the MST and will be used for
13 trail easements, construction and other miscellaneous items. He said easements will probably
14 be purchased in some areas.
15 Chair McKee said it was his understanding that a lot of this work was done by
16 volunteers.
17 David Stancil said the funding is based on the assumption that there will be trailheads,
18 boardwalks, etc., for which the County pays. He said typically volunteers build the actual trail
19 portion.
20 Commissioner Price asked if other municipalities/counties have put forth funds to
21 purchase land for the trail.
22 David Stancil said yes.
23 Chair McKee asked if the mileage on this segment of the trail is known.
24 David Stancil said approximately five miles but he will check.
25 Chair McKee asked if it can be assumed that the trail will cost $100,000 per mile in
26 Orange County.
27 David Stancil said there is an average per mile easement cost for planning purposes.
28 He said at least 21 trail easements are expected.
29 Commissioner Rich referred to page 21 in the budget book and said the Manager's
30 capital outlay recommendation was $100,000 less than the DEAPR request.
31 David Stancil said these funds were for equipment and the portion that has been funded
32 is for community centers.
33 Travis Myren resumed the presentation:
34
35 Community Services
36 • Capital Investment Plan — FY2016-17 Recommendations
37 o Hollow Rock Nature Park- $235,000
38 > Relocation of Hollow Rock Store — late 2016
39 > ADA loop trail, restrooms, wildlife viewing deck, boardwalk
40
41 Commissioner Jacobs said at the Metropolitan Planning Organization (MPO) yesterday,
42 Durham County Commissioner Ellen Reckow asked staff to pursue closing a portion of the road
43 that had served as a shortcut to through traffic. He said the Department of Transportation
44 (DOT) installed a light to allow neighborhood traffic to have access to Erwin Road, via Pickett
45 Road. He said the Master Plan originally called for this road to close, as it makes it easier and
46 safer to walk through the park, but neighbors had been against this. He said it is possible that
47 neighbors will be more amenable to the idea, now that there is a light to allow access to Erwin
48 Road. He said staff is looking into this matter, and should have a decision by the fall.
49 Travis Myren resumed the presentation:
50
5
1 o River Park— Phase II - $50,000
2 ➢ Stormwater controls, entry sign from new Churton St. bus turnout
3 o Little River Park— Phase II - $100,000
4 ➢ Repave original entry road
5 o Fairview Park Access and Parking - $325,000
6 ➢ New entry and parking lot
7 ➢ Bid award scheduled June 21
8 ➢ Construction scheduled for summer/fall of 2016
9
10 Commissioner Rich asked if there was funding left over from last year's budget for this
11 project.
12 David Stancil said yes.
13 Commissioner Rich asked if state parks and recreation funds have been received for the
14 MST, or any other parks.
15 David Stancil said he has not received anything official yet, but he does expect some
16 funding from the State.
17 Commissioner Jacobs asked if there is periodic contact with the resident who has a lot
18 of junk cars at the entrance to the park.
19 David Stancil said he is not aware of any conversations.
20 Jeff Thompson said contact was made about a year ago and will continue to touch base
21 with him.
22 Travis Myren resumed the presentation:
23
24 o $35,000 for Efland Cheeks Community Center for the design of expansion of the
25 facility.
26 o $195,000 parks and recreation facility renovations, repairs, and safety
27 improvements.
28
29 David Stancil said there is a plan to meet with the Efland Cheeks neighborhood to
30 discuss the Center's needs.
31 Travis Myren said a request was received yesterday from the Town of Chapel Hill about
32 a joint project on a Morgan Creek Bridge. He said staff will research this and bring back an
33 amendment, if necessary, at a future meeting before the break. He said it is expected to cost
34 share in this project with the Town using some bond funds.
35 Commissioner Jacobs congratulated DEAPR on the near completion of the Historic
36 Resources Inventory project, which has been in the works for over 25 years. He said Carrboro
37 did a history project in the 1980s and he asked if including this project has been considered.
38 David Stancil said Peter Sandbeck has reached out to all the municipalities but is unsure
39 if Carrboro has been approached on this project specifically. He said he would follow up.
40 Travis Myren resumed the presentation:
41
42 Community Services
43 • Economic Development—Article 46 Sales Tax
44 o $3,007,726 Total Recommended FY2016-17
45 o Divided between Education and Economic Development
46 o Education amount divided between the Districts by average daily membership
47 proportions (ADM)
48
49 Community Services
50 • Economic Development—Article 46 Sales Tax- graph
6
1
2 Commissioner Jacobs asked if there is a reason why the Agricultural Summit cost
3 $7,500.
4 Steve Brantley, Director of Economic Development, said the primary costs are for
5 marketing, keeping the event free of a fee, the higher quality (local) luncheon, table and chair
6 rentals, etc.
7 In reference to the Orange Connect Scholarship Program, discussion ensued about
8 what if someone besides an Orange County Schools or Chapel Hill-Carrboro City Schools
9 student wanted to attend Durham Tech, such as a Commissioner or an adult learner.
10 Commissioner Price said this question was discussed at the Durham Tech Board
11 meeting. She said the program is a pilot and would stay as it is for this year, with other options
12 possibly becoming available in the future since the funding comes from Orange County
13 government. She said she reminded the Durham Tech Board that the Board of County
14 Commissioners (BOCC) makes the final decision regarding County funding.
15 Commissioner Dorosin said he would be interested in opening the scholarship to
16 anyone.
17 Commissioner Jacobs said this is a program Orange County is establishing that benefits
18 Durham Tech, and suggested Dr. Ingram be invited to come back for further discussion on this
19 issue.
20 Steve Brantley said young people without work experience have great difficulty in
21 gaining employment. He said connecting high school students in the Career and Technical
22 Education (CTE) program with local industry, via training programs such as Durham Tech, is a
23 positive path to employment.
24 Commissioner Jacobs said to leave this issue for now and ask Durham Tech to track
25 who is requesting this funding.
26 Chair McKee said this may need a broader discussion with Durham Tech in the fall.
27 Commissioner Price said Durham Tech in Durham already has a similar program, which
28 allows high school students to go to college at no charge right out of high school. She said it
29 was her understanding that Orange County wanted to do the same, with this year being the first
30 crack at such a program.
31 Commissioner Price said the Durham Tech Board wanted to put parameters around this
32 program, and she told them no, as any such parameters would have to come to the Board of
33 County Commissioners for a final decision. She said this first year is to try and encourage the
34 students to go to college, and possibly later other options could be considered for this program.
35 Commissioner Dorosin said since the BOCC set up the scholarship program, then
36 Orange County can set the parameters.
37 Commissioner Price said it is currently set up to model what the Durham Tech in
38 Durham is doing for the year-long pilot project, unless the Board of County Commissioners
39 wanted to do something different.
40 Commissioner Dorosin asked if it would be possible to give to others besides high
41 school students.
42 Commissioner Price said the Board of County Commissioners can do that.
43 Commissioner Dorosin said as of now the program will model the Durham program and
44 he would rather have the BOCC make a clear plan as to how it wants the scholarship program
45 to run. He said he is not comfortable leaving it as it is, even now, and would like to have this
46 discussion and a decision made, before the summer break. He would like to see the high
47 school graduation requirement removed.
48 Bonnie Hammersley said her recommendation was based on the Durham model due to
49 timing and it being a pilot program. She said staff can bring back to the Board of County
50 Commissioners the criteria that were used, which the Board can tweak as needed.
7
1 Commissioner Jacobs said he agreed with Commissioner Price that it is an Orange
2 County program funded by Orange County, and the BOCC can decide that which is best.
3 Commissioner Price said there may be some changes that are needed, but she does
4 not want to lose a year of the program. She said changes can always be made in the future as
5 well.
6 Bonnie Hammersley said she would follow up promptly.
7 Travis Myren resumed the presentation:
8
9 Community Services
10 • Economic Development—Article 46 Sales Tax
11 o Reallocation of Prior Year Balance - $765,600
12 ➢ Education amount ($382,800) reallocated 12/15/15
13 ➢ Economic Development Recommendation
14 • SWOT Analysis - $75,000
15 • Incentives - $307,800
16 o Proposed Amendment— Launch Expansion - $33,500
17 ➢ Request received after budget was introduced
18 ➢ Double space for incubator program
19 ➢ Three party agreement— County, Chapel Hill, UNC
20 ➢ Up to three year agreement
21 ➢ Reallocate from FY2016-17 incentive recommendation
22
23 Commissioner Rich said it would be good to consider having some incubator space on
24 the Greene Tract.
25 Commissioner Jacobs said he would like to see some flex space there as well.
26 Commissioner Jacobs said the BOCC had received a $15,000 outside agency request
27 for a staff person for the Hillsborough Arts Council. He said it was his understanding that the
28 arts were going to be more closely coordinated through the Arts Commission, which will have a
29 new employee. He said he wants to insure that there are not multiple agencies doing parallel
30 work.
31 Steve Brantley said this Orange County position would be the same as the similar staff
32 person who just retired, and it is hoped that this position will collaborate with the Hillsborough
33 Arts Council and other arts organizations. He said this County employee would report to him,
34 but be funded through the Visitor's Bureau.
35 Commissioner Jacobs asked if the selection committee for this new position would
36 include outside arts people and internal staff.
37 Steve Brantley said it is currently himself and the Chair of the Arts Commission that
38 would be involved with the interviews.
39 Bonnie Hammersley said it is desired that the Arts Commission will participate in this
40 interview process. She said she interviewed the entire Arts Commission Advisory Board prior to
41 the position becoming vacant. She said it is hoped that the new employee will work to unite the
42 arts community.
43 Commissioner Rich said she does not want to duplicate what Hillsborough is doing with
44 this position. She said she does not want to give too much funding to Hillsborough, when the
45 County is seeking to bring on someone who will focus on promoting the arts across the County.
46 Commissioner Price said the Hillsborough Arts Council is seeking to provide on going
47 support to an existing part-time staff position. She said there are similarities, but the
48 Hillsborough Arts Council and County positions are not the same.
49 Travis Myren resumed the presentation:
50
8
1 Community Services
2 • Orange Public Transportation
3 o Create Department of Public Transportation
4 o Report to the County Manager
5 o Department Director effective 1/1/17 - $33,131
6 o Three additional buses - $31,678
7 > 10-20% County share
8 o Fare boxes - $68,000
9 > Prepaid fare cards
10 > Bus passes
11
12 Orange Public Transportation: Bus Service
13
14 Commissioner Jacobs asked if this is simply a functional unit of Planning/Transportation.
15 Bonnie Hammersley said this department will work in collaboration with other
16 departments, community agencies, Chapel Hill Transit and Triangle Transit, but also with
17 County Planning and Transportation. She said the goal is to look at the unmet needs of the
18 human services portion of transportation, and the core function of this department is transit.
19 Commissioner Jacobs said this is an improvement, and he said he hoped the Manager
20 would monitor whether this department head feels they have any clout.
21 Bonnie Hammersley said this position is to supplement the mechanics that are already
22 in place.
23 Craig Benedict, Planning and Inspections Director, resumed the presentation:
24
25 Community Services
26 • Planning and Inspections
27 o New Division Structure
28 o Decrease in consulting services — completion of School Impact Fee study-
29 $20,800
30 o Code Compliance Officer- $84,300
31 > Includes $26,100 in startup costs
32 o Position funded with Permit and Inspection Fee Revenue - $138,152
33
34 Permit Fee Revenue- Graph
35
36 Travis Myren resumed the presentation:
37
38 Community Services
39 • Planning and Inspections - Capital Investment Plan
40 o Water/Sewer— Eno EDD smaller scope - $120,000 design
41
42 Community Services
43 • Solid Waste Operations
44 o Solid Waste Financial Consultant
45 > Review Expenditures/Revenues
46 > Review Program/Services Effectiveness
47 > Evaluate Other Regional Annual Fee Structures/Rates
48 > Develop 5-Year Financial Plan
49 > Recommend Enterprise Fund Fee Schedule
50 > Consider Other Revenue Options
9
1 > Propose Enterprise Fund Reserve Allocations
2 o Maintain $107 Solid Waste Programs Fee for FY2016-17
3 o Utilize Enterprise Fund Reserves to Temporarily Fund Budget Gap
4 o Submit Consultant Recommendations to SWAG and BOCC for consideration
5 o General Fund contribution to Sanitation increases by $286,701 to maintain
6 standard contribution amount of 65% net division expenses
7
8 Community Services
9 • Solid Waste — Mobile Home Fee Collection Options
10 o Solid Waste Program Fee charged to real property owners
11 o Mobile home park owners charged for each lot occupied by a mobile home
12 > Other multifamily buildings charged by#of units
13 > Commercial property assessed by# of store fronts
14 > Condominiums billed to owner of the unit
15 o Alternatives
16 > Maintain status quo
17 > Shift fee to mobile home owners instead of land owner
18 • Current personal property tax paid on a MH shows a median bill of
19 $20.02
20 • Budget impact - $40,000 revenue reduction
21 o Reduce the rate charged to mobile home park owners
22 > Solid Waste consultant has seen models using 75% to 80% of total fee
23 due to less waste generated
24 > Budget impact - $30,000 revenue reduction
25 o Shift a reduced fee to mobile home owners
26 > Budget impact - $57,000 revenue reduction
27
28 Commissioner Dorosin said it would be useful to know what is currently happening in
29 mobile home parks, between the landowner and the tenant. He said in his experience tenants
30 have incurred additional fees, such as for trash, which may be higher than that which the
31 County would charge. He said he would like to do what is most equitable for the residents, but
32 would need more information.
33 Chair McKee said he brought this topic up because a mobile park owner contacted him
34 regarding trash bins, for which he was charged but never received. He said it is likely that a
35 tenant's rent is going to increase in a greater amount than additional fees that may be charged
36 to the park owner. He said billing a tenant directly may be the better option.
37 Commissioner Price said even if the County reduced the fees, there is no guarantee that
38 the mobile park owner would reduce the rents.
39 Chair McKee said there are no guarantees, but the County could exempt residents by
40 income.
41 Bonnie Hammersley said staff would bring this information to the Board.
42 Gayle Wilson said the solid waste fee is for a variety of services, and not all residents
43 use all of the services.
44 Chair McKee said if a resident is paying the fee, then the resident should have an option
45 of roll carts in a mobile home park.
46 Gayle Wilson said his department would work with park owners to resolve these issues.
47 Travis Myren resumed the presentation:
48
49 Community Services
50 • Solid Waste — Mattress Disposal/Recycling Options
10
1 o Average of 187 Mattresses and Box Springs processed per month through
2 Eubanks Road facility over approximately three years
3 o 61% of materials were recycled
4 o Annual cost - $36,000
5 o Annual Revenue - $23,000
6 o No other County collection sites; Carrboro, Chapel Hill, Hillsborough, Mebane
7 offer curbside collection
8
9 Community Services
10 • Alternatives
11 1. Eliminate fee at Eubanks and expand to Walnut Grove Church Road
12 o Disposal only
13 ➢ Annual cost - $65,400
14 ➢ Start-up cost - $13,300
15 o Recycling and Disposal
16 ➢ Annual cost - $100,300
17 ➢ Start-up cost - $142,600
18 2. Collect at Waste & Recycling Centers on Rotation —Walnut Grove Church Road,
19 Ferguson Road, High Rock Road, and Eubanks Road
20 o Disposal only
21 ➢ Annual cost - $21,150
22 ➢ Start-up cost - $13,294
23 3. Provide collection in unincorporated area for a $20/unit fee
24 o Recycling and Disposal
25 ➢ Annual Cost - $94,170
26 ➢ Start-up cost - $112,180
27 ➢ Annual costs net of revenue - $76,170
28
29 Chair McKee said he appreciated the information in the memo but this was not what he
30 had petitioned about. He said he was not anticipating a plan as expensive as this. He said he
31 had in mind a car shed, at the Eubanks and Walnut Grove Solid Waste Convenience Center
32 (SWCC), where residents could place used mattresses, and Solid Waste staff could pick up
33 and dispose of the mattresses. He said this would allow for minimum expense and effort.
34 Gayle Wilson said the main reason these options were pursued are the difficulties
35 incurred by the size of mattresses. He said the mattresses have to be sorted by size, which
36 must be done by hand, as mattresses will not stack easily any other way. He said it requires a
37 great deal of manual labor.
38 Chair McKee asked if the Orange County employees at the SWCC are too busy to
39 assist a resident with disposing of a mattress.
40 Gayle Wilson said staff would be too busy on days such as a Saturday afternoon, and a
41 lot of these employees are retired and not physically fit to assist with bulk items.
42 Commissioner Price said she had concerns with alternatives 2 and 3. She said rotating
43 the location would lead to confusion and frustration. She said charging a fee for collection will
44 just lead to people placing mattresses on the side of the road.
45 Gayle Wilson said the disposal of mattresses is much easier than the recycling of
46 mattresses.
47 Commissioner Price said the main need is to have somewhere covered to place the
48 mattresses other than the side of the road.
11
1 Commissioner Dorosin said alternative number 2 gets to Chair McKee's concerns. He
2 suggested having a youth internship program in the Solid Waste Department and having the
3 youth stack and sort the mattresses.
4 Bonnie Hammersley suggested staff would work on other options, after this
5 conversation.
6 Commissioner Jacobs agreed with Chair McKee, and said this should be doable.
7 Travis Myren resumed the presentation:
8
9 Community Services
10 Solid Waste — Capital Investment Plan (graph)
11
12 Community Services
13 • Proposed Amendments— Solid Waste
14 o Planning funds to begin a joint effort with Towns for a potential transfer station or
15 other alternative waste disposal process - $100,000 in the C/P
16 o Purchase 60 acres of Greene Tract owned solely by Orange County/Solid Waste
17 - $668,178 original purchase price plus interest
18
19 Community Services — photo
20
21 Community Services
22 • Sportsplex
23 o Revenues — 8.3% Growth
24 ➢ Ice revenues up $100K
25 ➢ Fitness up $50K
26 ➢ Kidsplex growth of$35K
27 ➢ Swim Team growth of$20K
28 ➢ Healthy food options up $20K
29 o Operating expenses mostly flat, with increases primarily variable payroll costs
30 related to revenue growth.
31 o Master Swim Program —50 participants
32 o Silver Sneakers Program at Seymour Center
33 o 6,000 members
34
35 Community Services
36 Sportsplex— Capital Investment Plan (graph)
37
38 Community Services
39 • Non-Departmental Recommended Changes
40 o Parks Payment in Lieu Plan Update - $60,000
41 ➢ DEAPR & Planning collaborative effort
42 ➢ Payment in lieu fee/land dedication analysis for development
43 o Lake Orange Maintenance - $7,260
44 ➢ Maintenance, repair, and aquatic weed control
45 o Forest Service Contract— decrease of$13,117
46 ➢ Cost share of Ranger position with Durham County
47
48 General Government
49 • Board of County Commissioners
50 o No changes requested or recommended
12
1 • Board of Elections
2 o Decrease of$370,371 — election administration
3 o One election budgeted for FY2016-17, down from four in FY2015-16
4 o November 2016 General Election - $225,000
5 • County Attorney
6 o Additional $10,000 contingency to offset costs of litigation — court costs and
7 attorney fees
8
9 General Government
10 • County Manager
11 o Consulting Services - $100,000 for Development Impact Study and Double
12 Taxation Study
13 o Reflects reorganization of Risk Management and Criminal Justice Resource
14 Office as Divisions in Manager's Office
15 • Register of Deeds
16 o Revenue increase $160,000 in Excise Stamp fees associated with real estate
17 transactions
18 o CIP —Annual Register of Deeds Automation - $80,000
19 ➢ 10% of revenue deposited in automation enhancement and preservation
20 fund by general statutes
21 ➢ Scanning equipment - $4,300
22
23 General Government
24 • Tax Administration
25 o 1% Growth in real and personal property tax base, compared to 0.9% in FY15-16
26 ➢ 159.7 million in new property value
27 ➢ $1.4 million yield
28 o Motor vehicle value projected to increase 6%
29 o Budgeted collection rate increased from 98.5% to 99%
30
31 General Government (graph)
32
33 General Government (graph)
34
35 General Government (graph)
36
37 Commissioner Burroughs asked if Dwane Brinson, Tax Administrator, could explain how
38 the revaluation is designed to be revenue neutral.
39 Dwane Brinson said if there is the same growth in a revaluation year as there is in other
40 years since the previous revaluation, then the tax rate would be set to generate a similar
41 revenue. He said some people's taxes may go up, and some may go down, but the goal is to
42 maintain similar revenue. He said the changes will not be uniform.
43
44 Travis Myren resumed the presentation:
45
46 General Government
47 • Tax Administration Operations
48 o Remove time limited designation from Office Assistant II position
49 o Revaluation Project
50 ➢$10,010 for temporary staff
13
1 ➢$21,250 in contract services
2 ➢$10,000 for Board of Equalization and Review
3 o New Revenue
4 ➢$21,000 revenue from collecting new Town of Hillsborough Stormwater
5 fee = 3% of gross collections
6 o Proposed Amendments
7 ➢$35,000 for commercial valuation services due to staffing changes; offset
8 by reclassification savings
9 ➢$5,000 new revenue from City of Mebane Tax collection
10
11 General Government
12 • Non-Departmental Recommended Changes
13 o Bond Referendum Education Committee - $30,000
14 ➢ Supplements $20,000 authorized when Committee was created
15 ➢ Total budget - $50,000
16 o Stormwater Fees for County Facilities - $23,000
17 ➢ New Hillsborough stormwater utility fee
18
19 Support Services
20 • Asset Management Services
21 o Duke Energy rate increase - $22,000 reduced by retro commissioning study of
22 Whitted Campus
23 o Decrease in gas, oil, diesel fuel accounts - $340,000 due to fuel cost decrease
24 offset by $80,000 increase in propane purchase
25
26 Commissioner Rich asked if any other buildings would be using solar panels.
27 Jeff Thompson, Asset Management Services Director, said the Rogers Road
28 Community Center is their pilot project, and other buildings are being studied.
29 Commissioner Rich asked if the Whitted Building was a possibility.
30 Jeff Thompson said yes.
31 Commissioner Jacobs asked if the revenue from the sale of the methane gas from the
32 landfill could be pointed out in the budget.
33 Travis Myren said it was in the Solid Waste landfill budget, and he would get the Board
34 specific information about it.
35 Paul Laughton, Financial and Administrative Services, said this is in the solid waste
36 landfill division, and the revenue is budgeted at $34,500 for FY 2016-17
37 Travis Myren resumed the presentation:
38
39 Support Services
40 • Proposed Amendments -AMS
41 o Remove rental income expectation for Piedmont Food and Agricultural
42 Processing Center- $17,000
43 o Relocate two monitors at Whitted from ceiling to side carts - $9,000 in recurring
44 capital
45 o Single Occupancy Restrooms (5) - $100,000 in CIP
46 o Sidewalk on Cameron St. from Margaret to King St. - $24,000 in CIP
47 • Finance and Administrative Services
48 o Treasury and Investment Optimization Plan - $30,000
49 o Offset by $102,500 increase in investment earnings
50 o Budget policies for Budget Ordinance
14
1 ➢ OPEB Trust
2 ➢ Pay-as-you-go funds
3 ➢ Sales Tax recovery on school projects
4 ➢ Financial reporting deadlines
5
6 Commissioner Jacobs asked if staff could provide the Board with the Board of County
7 Commissioners' policy on leftover funds from school construction.
8 Chair McKee asked if the Manager could send a memo that details the financial
9 information that the schools are required to provide to the County, as well as any follow up done
10 by the County to verify those numbers.
11 Travis Myren resumed the presentation:
12
13 Support Services
14 • Community Relations & Tourism
15 o New Community Relations Director—July Start Date
16 o Proposed Amendment- Visitors Bureau return to Economic Development
17 o $79,000 projected occupancy tax increase = 7%
18
19 Commissioner Price asked if this projection is accurate, considering the impact of HB2.
20 Laurie Paolicelli, Executive Director of the Visitors Bureau, said it is difficult to determine
21 exactly, but there has been 5%-7% growth over the past several years. She said it is wise to be
22 cautious, in light of HB2.
23 Commissioner Jacobs asked if an Orange County newspaper program could be defined.
24 Laurie Paolicelli said this is a program that is similar to Chapel Hill's Town Week, and it
25 has been running monthly to talk about upcoming meetings, new initiatives, etc. She said it is
26 run in the News of Orange, Mebane Enterprise and Chapel Hill News.
27 Commissioner Jacobs asked if this addresses the need of communicating with rural
28 residents.
29 Laurie Paolicelli said addressing rural residents is critically important, and a lot of
30 headway should be made this this summer with the Bond Education Committee and its
31 outreach.
32 Commissioner Jacobs said occupancy taxes from Carrboro and Hillsborough are not
33 expected this year, and asked if some funding is received from Chapel Hill.
34 Laurie Paolicelli said Chapel Hill collects about $1 million and contributes $250,000. She
35 said Carrboro collects about $125,000, and has given money per project, but not as a steady
36 baseline commitment. She said Hillsborough collects $90,000 and is helping to fund projects,
37 but is not contributing on a consistent level. She said if the BOCC wanted to direct the Visitors
38 Bureau (VB) to formalize a memorandum of understanding with these two municipalities, it
39 would be willing to work towards that.
40 Commissioner Jacobs petitioned the Board of County Commissioners to direct the VB to
41 adopt a memorandum of understanding with Carrboro and Hillsborough, in order to direct some
42 of the occupancy tax revenue towards the VB.
43 Commissioner Rich said this topic is brought up at every VB meeting, and only blank
44 stares are received. She said the municipalities get a seat at the table, but do not contribute
45 financially.
46 Commissioner Jacobs asked to whom the Community Relations Director will report.
47 Bonnie Hammersley said to the County Manager's office.
48 Travis Myren resumed the presentation:
49
50 Support Services
15
1 • Community Relations
2 o Digital Media and Website Coordinator- $55,800
3
4 Support Services (graph)
5
6 Support Services
7 • Information Technology
8 o Hotspot Program — $21,000
9 ➢ 2016 Pilot Project— 25 units
10 • Partnership with Library
11 • 3 week check out period
12 • 41 holds at Main & Cybrary
13 • 5 holds at Carrboro McDougal
14 • Pilot program evaluation underway
15 ➢ 50 additional hotspot units proposed for FY2016-17
16 o Software maintenance/contractual increases - $268,000
17
18 Support Services
19 • Information Technology Capital Investment Plan
20 *New Technology Improvements
21 o Encryption Software — DSS & Health
22 o Scheduling and Mobile Data Terminals — OPT
23 o Mobile Computing and Vehicle Location — Sheriff's Office
24 o Pretrial and Drug Court Case Management Software
25 o KRONOS Timekeeping Improvements
26 o MUNIS Financial System Content Management
27 o Performance and Training Management Software— Human Resources
28
29 Potential Fiber Path (map)
30
31 Commissioner Jacobs asked Jim Northup, Chief Information Officer, if the needs
32 identified in his department several years back have been filled.
33 Jim Northup said his department is fully staffed, which is making all other departments
34 function better and more happily.
35 Commissioner Price asked if it is possible to have Wi-Fi on school buses.
36 Jim Northup said Commissioner Jacobs raised this in the past, and, as a result, he
37 spoke with the schools about partnering on this, but has not received further communication
38 from the schools. He said his department has greatly increased the Wi-Fi footprint outside
39 several County buildings, including community centers.
40 Travis Myren resumed the presentation:
41
42 Support Services
43 • Human Resources
44 o Student Internship Program - $27,500
45 ➢ Funds 2,000 hours of intern time
46 ➢ Five interns for 10 weeks each
47 o Employee Bus Passes - $1,500
48 ➢ Go Triangle Passes
49 ➢ Part of commuter benefits analysis
50
16
1 Commissioner Price asked if the Go Triangle passes will be available to students.
2 Bonnie Hammersley said as of now the passes are just for employees, but other options
3 will be considered moving forward.
4 Travis Myren resumed the presentation:
5
6 Employee Pay and Benefits
7 • Employee Pay and Benefits
8 o Salary savings increased from 1.5% of budgeted salaries to 3.0% based on
9 experience - $1.5 million total
10 o 3% across the board increase split 7/1/16 and 1/1/17
11 o No in-range adjustments
12 o Meritorious Service Awards — recommends three levels as one time performance
13 bonuses
14 ➢ $500 — proficient performance
15 ➢ $750 —superior performance
16 ➢ $1,000 — exceptional performance
17 o Compression Reduction Program - $500,000
18 o No changes to retirement, health, or dental premium contributions
19 o Living wage increase to $13.15 per hour for all County employees - $32,400
20 o Retiree health insurance - $151,409 increase (8%)for Medicare eligible enrolled
21 employees
22
23 Commissioner Jacobs asked if the BOCC could receive a chart of the meritorious
24 service awards since the recession.
25 Commissioner Jacobs asked if there is an update about the tuition reimbursement
26 program.
27 Brenda Bartholomew said it is very well used and can provide exact numbers to the
28 BOCC.
29 Commissioner Dorosin asked if it is known how many employees will be affected by the
30 living wage increase.
31 Brenda Bartholomew said it would mainly affect temporary and seasonal employees.
32 Commissioner Dorosin referred to the compression reduction program, and asked if the
33 $500,000 will go to adjusting salaries to relieve compression, or is part of it going towards
34 studying the compression.
35 Brenda Bartholomew said the $500,000 will go directly go to the employees.
36 Commissioner Dorosin asked if the breakdown of the allocation could be explained.
37 Brenda Bartholomew said, if the budget is adopted, there will be a 2% wage increase
38 applied to all employees on July 1, 2016. She said, secondly, there would be a compression
39 adjustment for those employees affected by compression, which is about 65% of employees, at
40 an average adjustment of$750. She said on January 1, 2017, there will be a 1% wage
41 increase applied to the post compression adjusted salary.
42 Commissioner Dorosin said at some point, he would like to re-consider a sliding scale of
43 percentage raises, in order to shift greater raises toward the lower paid employees, and more
44 moderate raises to the higher paid employees.
45 Bonnie Hammersley said Commissioner Dorosin's statement is the goal and with the
46 recession, percentages were moved away from. She said the difficulty arises in finding ongoing
47 revenue funds. She said core competencies will be looked at, so that employees know what
48 will be expected in order to be a superior performer. She said there will be an implementation
49 pilot this year, which will include employee input. She said the process of evaluating employees
50 will also be reviewed.
17
1 Commissioner Jacobs said years ago several of the lowest pay grades were eliminated.
2 Commissioner Price said it was her understanding that all employees received $500
3 under the meritorious increase program, due to inconsistencies from department to department.
4 Commissioner Jacobs said the Board had discussed making the system functional,
5 which the Manager is currently working towards.
6 Bonnie Hammersley said the percentage is consistent across the board but sometimes
7 it is unclear to employees what is needed to be done in order to get these performance awards.
8 Commissioner Price referred to the living wage and noted that interns are paid $14.00
9 per hour, which is more than the living wage that is given to employees.
10 Brenda Bartholomew said there are some graduate interns that get paid around $13.75
11 per hour.
12 Commissioner Dorosin said he was talking about across the board raises, and moving
13 away from flat percentages to graduated percentages. He said the meritorious awards are a
14 different program.
15
16 A motion was made by Commissioner Burroughs, seconded by Commissioner Rich to
17 adjourn the meeting at 10:36 p.m.
18
19 VOTE: UNANIMOUS
20
21 Earl McKee, Chair
22 Donna Baker
23 Clerk to the Board
1
1 Attachment 2
2
3 DRAFT MINUTES
4
5
6 BOARD OF COMMISSIONERS
7 Budget Work Session
8 June 14, 2016
9 7:00 p.m.
10
11 The Orange County Board of Commissioners met in a budget work session on Tuesday, June
12 14, 2016 at 7:00 p.m. at the Whitted Building in Hillsborough, N.C.
13
14 COUNTY COMMISSIONERS PRESENT: Chair McKee and Commissioners Mia Burroughs,
15 Barry Jacobs, Bernadette Pelissier, Renee Price and Penny Rich
16 COUNTY COMMISSIONERS ABSENT: Commissioner Dorosin
17 COUNTY ATTORNEYS PRESENT:
18 COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy Manager Travis
19 Myren and Clerk to the Board Donna Baker (All other staff members will be identified
20 appropriately below)
21
22 Chair McKee called the meeting to order at 7:07 p.m. He noted the following items at
23 the Commissioners' places:
24 - Gold sheet— amendment list
25 - Purple sheet — information about Cardinal Innovations Healthcare — OPC Community Office
26 - Green and yellow sheet— additional information
27 - White sheets — PowerPoint presentation for Budget Work Session 3
28
29 Chair McKee commented on the tragedy in Orlando, noting the enormity of the event.
30 He said such events should not occur, especially in this country. He said Commissioner Jacobs
31 requested a letter be sent to the Board of Commissioners of Orange County, Florida and the
32 City of Orlando, to express the County's condolences.
33 Chair McKee read the letter, saying the Clerk will forward the letter to both entities
34 tomorrow.
35
36 1. Discussion with County Departments within the following Functional Leadership
37 Teams (including Operations, Fee Schedule changes, and Capital Projects):
38
39 Travis Myren presented the following PowerPoint, and facilitated the discussion:
40
41 Budget Work Session 3
42 Public Safety
43 Human Services
44 Outside Agencies
45 June 14, 2016 Budget Work Session
46 Richard Whitted Meeting Facility
47
48 Functional Leadership Team Process
49 0 Functional Leadership Teams reviewed all budget requests
50 • Scored using eight criteria
2
1 o Supports goals of the Board of County Commissioners
2 o Supports a legal mandate
3 o Addresses life and safety concerns
4 o Expands services to residents
5 o Reduces an existing backlog of resident needs
6 o Improves operational efficiency
7 o Budget neutral or generates additional revenue
8 o Promotes interdepartmental cooperation or collaboration
9 0 Final scores informed County Manager recommendations
10
11 Human Services
12 0 Child Support Services
13 • Maintenance budget
14 • Collections for Orange County families of over$5.3 million
15 • New child support orders established for 145 families
16
17 Human Services
18 0 Department of Social Services
19 • Staffing Capacity
20 o Conversion of four time limited positions — no new County costs
21 o 2.0 Management Analysts — Child Welfare and General
22 o 2.0 Human Service Specialists - NCFAST Program
23
24 • Living wage for in-home service providers — $286,375
25 o Wage rate of $13.15 based on OC Living Wage formula
26 o In-home services for 30 frail, elderly, and disabled adults
27 o Four agencies provide 34,000 service hours
28
29 Commissioner Price asked if there is a known reason for the increase in caseloads.
30 Janet Sparks, Child Support Director, said it is not an increase in the County's
31 population but rather an increase of existing residents that require services.
32 Commissioner Jacobs asked if any changes were expected from the legislature in the
33 near future.
34 Janet Sparks said there are always changes being considered.
35
36 Travis Myren resumed the presentation:
37
38 • Miles Second Family Program —$62,400 donated funds
39 o Serves total of 40 young people
40 o FY2016-17 Expansion — individualized transportation to employment for 15
41 youth
42
43 • Revenue Losses
44 o $78,000 — Child Protective Services
45 o $119,000 - Work First
46 o $20,000 —Adult Services
47 o Reduced costs in Work First
48 o County cost increase in Child Welfare and Adult Services
49
50 Commissioner Price asked if there are reasons for these revenue losses.
3
1 Janet Sparks said most losses stem from actions of the General Assembly last year.
2 Commissioner Price asked if staff will be lost, as a result.
3 Janet Sparks said no.
4
5 Travis Myren resumed the presentation:
6
7 • Low Income Energy Assistance - $285,791 federal
8 o Reflects anticipated FY2016-17 appropriation
9 o Program administered by DSS staff
10 o 1,292 residents served in FY2015-16
11
12 • Crisis Intervention Program Revenue - $69,600 state
13 o Reflects anticipated FY2016-17 State appropriation
14 o Heating or cooling assistance
15 o 1,536 residents served in FY2015-16
16
17 • Subsidized employment - $59,085
18 o At risk, unemployed, including Food & Nutrition and Work First participants
19 subject to work requirements
20 o Since 2010, 73 total participants
21 • 63 participants in County government placements
22 • 30 participants have achieved full time employment in public and
23 private sector jobs
24
25 • County Daycare
26 o $1 million additional federal subsidy funds
27 o 150 children removed from waiting list
28 o No wait list currently
29 o Allows reduction of County funds - $300,000
30
31 • Proposed Amendments
32 o SOAR Worker- $20,000
33 • Streamline SSI/SSDI application process for people with disabilities
34 experiencing or at risk of homelessness
35 o Community Response Program - $41,000
36 • Loss of grant funds; notified on 6/2/16
37 • Child maltreatment intervention and prevention
38 • Six month bridge funding; alternative funding source may be
39 available
40
41 Commissioner Jacobs asked if the housing living wage had been calculated for Orange
42 County and if all employees are being paid above this figure.
43 Travis Myren said this information would be forwarded to the Board of County
44 Commissioners (BOCC).
45
46 Human Services
47 0 Department on Aging
48 • Office Assistant 11 (0.75 FTE) - $35,477
49 o Increase hours of operation by two nights a week
50 o Monday and Wednesday from 5:00 PM to 9:00 PM
4
1 o Offset by temporary staff reduction - $11,100
2
3 Commissioner Price asked if the Passmore Center has a similar staffing need to the
4 Seymour Center.
5 Janice Tyler, Department on Aging Director, said the Passmore Center is open every
6 night, but Friday, in partnership with the Sportsplex.
7
8 Travis Myren resumed the presentation:
9
10 • Add Pass Management to RecTrac Software - $16,950
11 o Participant and volunteer check in
12 o Sign up and track program participation using kiosk
13
14 • Senior Times - $7,000
15 o Production cost increases
16 o No change in distribution
17
18 • Revenue for mobility program operations - $5,000
19 o Education on public transit services
20 o Volunteer driver program
21
22 Commissioner Pelissier asked if updated information about the volunteer driver program
23 could be sent to the Board.
24
25 Travis Myren resumed the presentation:
26
27 0 Capital Investment Plan - FY2016-17 Recommendations
28 • Seymour Center CIP - $990,000
29 o Remodel adds 4,000 square feet of programmable space
30 o Parking lot construction adds 55 paved spaces
31
32 • Proposed Amendment: Passmore Center- $550,000
33 o Enclose outdoor terrace to create more programming space
34 o Approximately 1,250 square feet
35
36 Proposed Passmore Center Addition (drawing)
37
38 Human Services
39 0 Health Department
40 • Family Success Alliance
41 o $105,000 in additional County funds
42 o Adds one 0.5 Navigator
43 o Leverages $130,250 of in-kind support, including a full time Evaluation
44 Manager funded by UNC-Chapel Hill
45
46 Family Success Alliance 2016-2017
47 Summer 2016 Kinder Readiness
48 Zone 4 30 students
49 Zone 6 60 students
50 90 Total
5
1
2 Summer 2016 Literacy Enrichment
st
3 Zone 4 25 Rising 1 Graders
st
4 Zone 6 45 Rising 1 Graders
5 70 Total
6
7 After School Programming
8 None
9
10 Navigators
11 Four 0.5 FTE navigators working with 34 families
12
13 Summer 2017 Kinder readiness
14 Zone 4 30 students
15 Zone 6 60 students
16 90 total
17
18 Summer 2017 Literacy Enrichment
19 Zone 4 30 Rising 1st Graders
20 Zone 6 60 Rising 1st Graders
21 Zone 4 25 Rising 2nd Graders
22 Zone 6 45 Rising 2rd Graders
23 160 Total
24
25 After School Programming
26 Zone 4 25 1st Graders
27 Zone 6 45 12 Graders
28 70 Total
29
30 Navigators
31 Five 0.5 FTE navigators working with an estimated 82 families
32
33 Family Success Alliance
34 Kindergarten Readiness: Student Growth (graphs)
35 0 Summer 2015 Cohort 1 — 67 students
36
37 Chair McKee asked if the content of the graphs could be explained.
38 Colleen Bridger, Health Department Director, said each school showed improvement,
39 and at-risk children were targeted in this program.
40 Chair McKee asked if the number of children expected this summer is known.
41 Colleen Bridger said 90 students will come in as a new cohort while the 90 students in
42 cohort 1 continue to receive programming. She said all students will be followed until they
43 either go to college or get a job.
44 Colleen Bridger said the in-kind partnerships with the University of North Carolina and
45 Frank Porter Graham Child Development Center are excellent resources, since they are
46 nationally recognized evaluators in this field. She said the goal is to have a comprehensive
47 plan completed by summer.
48 Commissioner Rich asked if the goal is to add 90 new students each year.
49 Colleen Bridger said yes, but also to expand these zones to other areas.
6
1
2 Travis Myren resumed the presentation:
3
4 0 Healthy Homes Initiative
5 • Health Educator— 1.0 FTE — Funded with outside revenue
6 • Started in FY 15-16 - Healthy Homes (HH) Pilot: 15 families served
7 • Initially funded through Health Department Innovation Grant
8 • 60+ Healthy Homes families, priority Medicaid & uninsured
9 • 40+ local medical providers receive updates asthma training
10
11 Healthy Homes Evaluation
12 Parent-Reported Asthma Morbidity
13
14 Human Services
15 0 Public Health
16 • Men's Health Program Update - $75,000 non-County funds
17 o 20 men referred between February 2016 and May 2016
18 o 12 men made appointments
19 o 10 attended appointments
20 o Diagnoses included essential primary hypertension, major depressive and
21 anxiety disorder, sexual dysfunction, scabies, asthma, cough, tobacco
22 dependence and prostate issues
23 o Average cost per patient: $234
24
25 • FY2016-17 Recommendation
26 o Continue program (annual budget $75,000 non-county funds)
27 o Advertise
28 o Add provider options (new contract with Duke)
29 o Strengthen specialty referral process
30 o Re-evaluate after one year
31
32 Chair McKee asked if the Men's Health Program fees will be operated on a sliding scale.
33 Colleen Bridger said yes. She said the Health Department screens the patient to
34 determine eligibility and then the private provider applies that information accordingly, billing
35 the Health Department for the remaining balance.
36
37 Travis Myren resumed the presentation:
38
39 Human Services
40 0 Housing, Human Rights, and Community Development
41 • Urgent Repair Program - $125,000
42 o Recommended in draft Affordable Housing Strategic Plan
43 o Older adults and residents with disabilities
44 o Average median income under 50%
45 o Eliminate waiting list
46
47 • Homeownership and Rehabilitation Projects - $84,150
48 o Recommended in draft Affordable Housing Strategic Plan
49 o Older adults and residents with disabilities
50 o Average median income under 80%
7
1
2 • Total Affordable Housing Operating Budget - $1,218,000
3 o Achieves Board of Commissioner's goal to dedicate at least $1.0 million of
4 operating funds to affordable housing
5
6 • Proposed Amendment: My Brother's Keeper operating funds - $4,000
7
8 Draft Affordable Housing Plan
9 0 1,000 units over 5 years
10 • Acquisition, construction, urgent repair, assisted housing, and rehabilitation of
11 the existing housing stock
12
13 • Area Median Income (AMI) HUD Definitions
14 o Durham Chapel Hill MSA AMI - $74,900
15 o Extremely low income— up to $24,300 (30% AMI)
16 o Very low income — up to $35,350 (50% AMI)
17 o Low income (Low/Moderate)— up to $56,550 (80% AMI)
18 • Draft Plan Recommendations
19 o 250 units — Income of 0% to 50% AMI
20 o 250 units — Special Needs
21 o 500 units — Income of 50% to 80% AMI
22
23 Travis Myren referred to the yellow sheet at the Commissioners' places, Annual Income
24 by Occupation in Orange County, and the green sheet, which showed comparative statistics on
25 Housing and Affordability.
26 Commissioner Jacobs referred to the yellow sheet and asked if teachers should be
27 included in this list.
28 Travis Myren said staff will research the average teacher salary for the Board.
29 Commissioner Jacobs said he also does not see Sheriff's Deputies or Police Officers on
30 the list.
31 Travis Myren said staff will also get that information for the Board.
32 Chair McKee asked if this funding would cover the expenses of this program.
33 Travis Myren yes. He resumed the presentation:
34
35 0 Low Income— 250 units
36 • Target population — 0% to 50% AMI
37 • Up to $35,350 for family of four
38 • Potential examples
39 o New affordable units with affordability guarantee/incentive
40 • Construction
41 • Renovation
42 • Acquisition with affordability guarantees
43 o Increase availability of existing units
44 • Housing locator staff person
45 • Security deposit risk mitigation fund
46
47 0 Example Projects — New Construction
48 • DHIC - Greenfield Place, Chapel Hill
49 o Town contributed 9 acres with assessed value of$2 million
50 o Low Income Housing Tax Credit Equity
8
1 o DHIC Loan - $300,000
2 o Rental Production Program - $1.0 million loan
3 o HOME loan - $154,000
4
5 Chair McKee clarified that the DHIC project was a Chapel Hill project, to which the
6 County contributed and asked if the County were to execute a similar project, would the County
7 absorb all the cost.
8 Travis Myren said The Town of Chapel Hill contributed land and was able to access
9 other funding sources to make up the difference.
10 Audrey Spencer Horsley, Housing, Human Rights and Community Development
11 Director, said tax credits were worth approximately $7.4 million.
12 Chair McKee asked if the County would pursue the private market to put up money in
13 order to acquire a tax credit, such as was done in the Eno Haven project.
14 Audrey Spencer Horsley said yes.
15 Travis Myren resumed the presentation.
16
17 0 Example Projects — New Construction
18 • Habitat for Humanity: Tinnin Woods, Efland
19 9 out of 28 homes complete — 2015
20 • Orange County also provided $125,278 in homeownership assistance
21
22 Commissioner Price said the cost to the County is more in the Efland project than in
23 Chapel Hill, and asked if that is because Chapel Hill is giving land and has other partners.
24 Travis Myren said yes.
25 Commissioner Price asked if Orange County is putting in more money because of the
26 impact fee reimbursement.
27 Travis Myren said yes. He resumed the presentation:
28
29 0 Example Projects — New Construction
30 • Habitat for Humanity: Phoenix Place, Chapel Hill, 2014
31 • Orange County provided home ownership assistance to property owners
32 ($885,455) and impact fee reimbursement
33
34 0 Example Projects —Acquisition
35 • EmPOWERment , Inc
36 o 2 BDR, 1 BA in the Northside Community in Chapel Hill
37 o October 2014
38 o Acquisition and Rehabilitation - Duplex in Carrboro, May and August 2013
39
40 0 Special Needs — 250 units
41 • Target populations
42 o Residents with disabilities
43 o Older adults/Seniors
44 o Residents experiencing homelessness
45 o Victims of domestic violence
46
47 • Potential examples
48 o New affordable units supportive services
49 o Repair and rehabilitation assistance
50 o Emergency shelter
9
1 o Rapid Rehousing
2
3 0 Example Projects — Rehabilitation/Supportive Housing
4 • CASA— Pritchard Avenue
5 o 5 duplexes, 10 units, Chapel Hill
6
7 Chair McKee asked if the Board would receive information regarding specific types of
8 housing that would be available for certain groups of the population, such as the homeless or
9 the disabled.
10 Audrey Spencer Horsley said all of these projects would include community partnerships
11 with other agencies that specialize in services to various populations.
12 Chair McKee said he would like a general idea of what type of housing is available to
13 serve specific populations in other locales, in order to gather ideas and best practices.
14 Commissioner Jacobs asked if it is known how many of the 250 units would be rentals
15 versus owner occupied.
16 Audrey Spencer Horsley said there are no assumptions as of now and it is being
17 recommended that there be some criteria as to what Orange County is looking for in affordable
18 housing, followed by a review of proposals, and a selection made among the projects. She said
19 a specific type of housing is not being targeted but rather to increase the supply of housing
20 overall.
21 Commissioner Jacobs said the 2001 bond committee group had a similar approach, but
22 he thought the group deviated from the approach. He said he assumes there will be further
23 discussions about what is available in the community and what the needs are.
24 Chair McKee said he hoped all of these units would be blended into the general
25 environment of affordable housing, versus being separate and potentially stigmatized.
26 Commissioner Jacobs asked if modular or mobile units fit in to the plan somewhere.
27 Audrey Spencer Horsley said this housing would fit into all categories and across the
28 spectrum.
29 Commissioner Rich said it would be good to have a list of all of the affordable housing
30 units built from the 2001 bond.
31 Travis Myren resumed the presentation:
32
33 0 Example Projects — Supportive Housing New Construction
34 • CASA- Salisbury Apartments
35 • 10 units, Raleigh, 2009
36
37 0 Example Projects — Supportive Housing New Construction
38 • CASA— Denson 1, November 2014
39 • 11 units, Durham, 2014
40
41 0 Low to Moderate Income— 500 units
42 • Target population
43 o 50% to 80% AMI
44 o Up to $56,550 for family of four
45
46 • Potential examples
47 o New affordable units with affordability guarantee/incentive
48 • Construction
49 • Renovation
50 • Acquisition with affordability guarantees
10
1 • Repair and Rehabilitation
2 o Home Ownership Assistance
3 • Down payment and closing cost assistance
4 • Buy down interest rate with lender
5
6 0 Example Projects — Down payment and closing cost assistance
7 • Community Home Trust (CHT)
8 o Townhome (1280 sq, ft.), Chapel Hill, May 2016
9
10 Commissioner Jacobs said the best way to focus the plan is to finish the analysis and
11 then adjust the units accordingly.
12 Commissioner Jacobs said the BOCC has not discussed the point, at which, it wants to
13 bring other governments into the conversation, but he would like for the Board to have fairly
14 extensive discussion before involving other governments who already have plans in place.
15 Commissioner Rich asked if this plan is being used as the priority, when the new HOME
16 group is given its new charge.
17 Travis Myren said Commissioner Jacobs was suggesting having further discussions
18 within the Board before giving any guidance to the multi-jurisdictional housing group.
19 Bonnie Hammersley said she would suggest bringing this discussion on affordable
20 housing back after the break.
21 Commissioner Rich asked if the new multi-jurisdictional group was supposed to meet
22 over the summer.
23 Bonnie Hammersley said she has not heard anything yet from the other jurisdictions
24 about meetings.
25 Commissioner Rich said she agreed and that flexibility is important going forward.
26 Travis Myren resumed the presentation:
27
28 0 Capital Investment Plan — FY2016-17 Recommendations
29 • Affordable Housing Land Banking - $1 million
30 o Added to existing $1 million
31 • Affordable Housing Bond - $2.5 million
32 o 1st draw of$5 million proposed bond
33 o 2nd draw proposed to occur in FY2018-19
34 o May be advanced based on project schedule
35
36 Commissioner Price asked if anything has been done with the first $1 million, which the
37 County allotted for landbanking.
38 Chair McKee said it is sitting there and the second million will be added to the financing
39 package.
40 Bonnie Hammersley said financing would not occur without having projects in place.
41 She said it is a placeholder.
42 Commissioner Jacobs said there should be clarified focus regarding the Board's
43 direction to address problems of the manufactured housing communities and the purpose of the
44 land being banked. He said the 1989 Low and Moderate Income Housing Task Force had
45 some interesting suggestions, including potential mobile home park standards. He said if
46 money is going to continue to be set aside, there must be a plan in place.
47 Commissioner Price said if there are needs and money set aside, there should be a plan
48 of action.
49 Commissioner Jacobs said there are a couple of examples: one is Charlottesville and
50 one is south of Garner. He said staff could go investigate the details in Garner.
11
1 Commissioner Price referred to the Economic Development Districts and asked if there
2 will be mobile home parks and owners that will be affected as these are built out.
3 Commissioner Rich clarified that this conversation was prompted by the mobile home
4 parks being pushed out on Martin Luther King Boulevard in Chapel Hill due to new construction,
5 and the County wanting to have funds in reserve for land banking.
6 Commissioner Rich said she thought it was important to partner with Chapel Hill and
7 Carrboro and to ask these Towns to land bank as well.
8 Chair McKee said he agreed regarding the history of this conversation and noted the
9 specific concern regarding mobile home parks in municipalities being pushed out and how the
10 County may help. He said the County could provide raw land and some infrastructure to
11 accommodate mobile homes and this was his understanding of the intent of the $1 million.
12 Bonnie Hammersley said Chapel Hill has been land banking for some time.
13 Chair McKee said the conversations with the Towns should happen subsequent to the
14 Board's discussion.
15 Commissioner Pelissier said it is important keep in mind the need for access to
16 transportation, when considering land banking.
17 Chair McKee asked if there is enough time to get a plan and details in place before the
18 proposed $2.5 million draw from bond funds in 2017.
19 Travis Myren said yes, if there are projects in place.
20 Bonnie Hammersley said the plan is to go out for the bond money in the spring of 2017.
21
22 Travis Myren resumed the presentation:
23
24 Library Services (graph)
25
26 Human Services
27 0 Library Services
28 • Cedar Grove Kiosk Materials and Operations - $10,500
29 o 350 items available 24/7
30 o Books, DVDs, Audiobooks for all ages and hot spots
31 • Expanded Technology Offerings
32 o Hotspot loaner pilot in collaboration with IT
33 • 46 on-hold
34 o Laptop Program — $2,870
35 • 6 laptops and 5 I-pads for use in-house
36
37 Commissioner Price suggested having someone available during the week to assist
38 residents with using the Kiosk. She added that the community is interested in having actual
39 books on the shelves, especially for children.
40 Lucinda Munger, Library Director, said there would be books and magazines, as well as
41 the Kiosk. She said she also hopes the community will donate gently used books.
42 Chair McKee said there seemed to be less angst about the Kiosk earlier this week, than
43 about a month ago. He said once a few residents start using the kiosk, comfort levels will
44 increase and word will spread about its benefits.
45
46 Travis Myren resumed the presentation:
47
48 0 Library Services
49 • Grant Funded Initiatives
50 o Assistive Technology Grant - $23,636
12
1 • Hearing and visually impaired
2 • Board consideration in September
3 o Strategic Planning Grant - $40,00
4 • Board consideration in September
5 o Orange County Partnership for Young Children - $120,496
6 • 2 year time-limited grant to support outreach to childcare providers in
7 Orange County
8
9 • Maintain Current payment to Chapel Hill $568,139
10 o Include in double taxation study
11
12 • Proposed Amendment: Create 1.0 Outreach Librarian with the Orange County
13 Partnership grant- $10,000 County match
14
15 0 Maintenance of Effort Funding — Cardinal Innovations
16 • $1,355,973 Total Expenditure
17
18 • $300,000 Reallocated to County priorities
19 o Criminal Justice Case Manager- CJRO
20 o Integrated Behavioral Health position — Health Dept.
21 o Emergency placement for foster children — Social Services
22 o Trauma informed clinical specialist— Social Services
23
24 • Other Changes
25 o Club Nova — move funding to MOE
26 • Increase by $20,000 to $95,000
27 o Institute for Art Therapy— move to MOE - $1,000
28
29 • El Futuro - move to MOE
30 o Increase by $16,000 to $43,500
31 o Moved to Health Department for contract management
32 o Serve an additional 18 residents
33
34 0 Non-Departmental Recommendations
35 • Social Justice Reserve Fund — budgeted at $350,000 for FY16-17.
36
37 Commissioner Jacobs said Paul Laughton, Finance and Administrative Services,
38 provided the Board with information as to how the Social Justice Reserve Fund has been used
39 previously. He asked if this information could be updated and re-sent to the Board.
40 Paul Laughton said there is currently $450,000 in this fund.
41 Chair McKee clarified that this is not a cumulative fund.
42 Paul Laughton said in 2014-2015 the County used $100,000 for the Family Success
43 Alliance and $350,000 towards childcare subsidy.
44
45 Travis Myren resumed the presentation:
46
47 Outside Agencies
48 0 Outside Agency Spreadsheet
49 • Application evaluation ranking
50 • Funding request by local government jurisdiction
13
1 • Geographic service area
2 • Non-local government funding sources
3 • Percentage of funding from non-local government sources
4
5 Outside Agencies — Proposed Amendments
6 Agency Proposed Increase
7 Food Council $16,030
8 Triangle Bikeworks $1,000
9 Hillsborough Arts Council $1,500/$3,750
10 Historic Hillsborough Commission $500
11 Piedmont Wildlife $1,500
12 TABLE $1,500
13 Youth Community Project $4,000
14 Boys and Girls Club $5,000
15 Marion Cheek Jackson Center $1,000
16 Senior Care of Orange $2,500
17 Boomerang $5,000
18 Volunteers for Youth $5,000
19 Dispute Settlement Center $2,000
20 Fully Fund Requests of Previously Funded Agencies $107,827
21 Chapel Hill Meals on Wheels $3,000
22
23 Commissioner Burroughs said Communities in Schools of Orange County has folded
24 and that is why she recommended deleting the proposed funding.
25 Chair McKee said he spoke with the Meals on Wheels program, which is asking for
26 $15,000. He said the Manager recommended $10,000, but he is asking for an additional $3000
27 due to the increased population they serve.
28 Commissioner Price asked if more information could be provided about the Food
29 Council.
30 Bonnie Hammersley said the Food Council was listed under the United Way of the
31 Triangle and she did not recommend funding. She said Commissioner Jacobs recommended
32 funding the Food Council under the United Way of the Triangle.
33 Commissioner Price asked if the Food Council had been previously funded.
34 Commissioner Jacobs said no, this is a new agency.
35 Commissioner Price asked if there is specific rationale for funding the Food Council at
36 its full request when other new agencies are not funded as much.
37 Commissioner Jacobs said the Food Council's request got lost in the shuffle but it has
38 the most impact on agriculture in Orange County. He said it is a start-up and could have
39 possibly been funded by Economic Development and perhaps still should be.
40 Commissioner Jacobs said it is an outside agency and it is directly related to sustainable
41 agriculture.
42 Commissioner Price said she supported the Food Council but thought there was an
43 unwritten policy about not fully funding brand new organizations.
44 Commissioner Jacobs said past boards have funded new entities if there was a need
45 shown.
46 Commissioner Pelissier said criteria was developed a few years back on how to fund
47 outside agencies and one criteria was if a non-profit was getting most of its money from
48 government than it is not a non-profit. She said it now seems that government is funding most
49 of these outside agencies and maybe the BOCC needs to re-visit its criteria. She said the
14
1 Manager has recommended funding some of these non-profits because they were the Board's
2 priority.
3 Commissioner Burroughs asked Janice Tyler if she could highlight the funding needs of
4 Senior Care of Orange.
5 Janice Tyler said this group is continuing to struggle and has about enough money for
6 one month of payroll. She said Veterans Affairs owes the agency about $20,000. She said the
7 census fluctuates, which makes it difficult to plan. She said it is hard for this agency to meet
8 the living wage criteria this time but noted that this is the only day health program for seniors in
9 Orange County. She stressed the importance of this program.
10 Commissioner Rich referred to Behavioral Insights and asked if the County is providing
11 this service already and if so, why is any funding being offered at all.
12 Bonnie Hammersley said the $4,000 was a recommendation of the Criminal Justice
13 Resource Manager who identified any duplicate services and determined that $4,000 of
14 services is still being provided by Behavioral Insights.
15 Travis Myren said this funding is for staff to write sentencing plans.
16 Commissioner Rich asked if this task could be brought in-house.
17 Travis Myren said he does not believe the current staff has the skill set to do this task.
18 He said there is also a desire to start a Batterers Intervention Program; however, certification
19 was not received to start this program so this portion is not being funded.
20 Commissioner Price asked if this $4,000 could be contracted out.
21 Bonnie Hammersley said the $4,000 is for a contract and will be administered and
22 monitored by the Criminal Justice Resource Manager.
23 Commissioner Jacobs said another variable that is to be considered when determining
24 outside agency funding is how much an organization serves the residents of Orange County.
25 He said the Food Council serves 100% in Orange County.
26 Bonnie Hammersley said the spreadsheet did not cover the geographical service areas
27 and staff tried to incorporate as much as possible from the applications.
28 Commissioner Jacobs requested that next year more information be provided regarding
29 the agencies that are not funded, so that Commissioners can independently evaluate the
30 agency and see if they concur with the Manager's recommendation.
31 Commissioner Jacobs said the Board needs to acknowledge Commissioner Dorosin's
32 suggestion to fully fund previously funded agencies, and if so, then there would be no need for
33 further discussion on those agencies.
34 Bonnie Hammersley said if the Board wants to delay the mark-up-mark-down process
35 until the next meeting it can do so, as all amendments will be reviewed at that time.
36 Commissioner Jacobs suggested deferring this conversation about the outside agency
37 amendments until the next meeting due to Commissioner Dorosin's illness this evening.
38 Commissioner Price said she planned to propose more for the Hillsborough Art's
39 Council.
40 Chair McKee said he agreed with the decision to defer this discussion until the June 16th
41 meeting.
42 Commissioner Rich asked if Commissioner Dorosin's suggestion could be clearly
43 explained.
44 Bonnie Hammersley said Commissioner Dorosin's suggestion is to fully fund the
45 requests of previously funded agencies, as well as any new agencies that the Board of
46 Commissioners determined to fund.
47 Commissioner Rich said she had a question about non-departmentals and referred to
48 the Upper Neuse River Basin Association (URNBA) on page 378. She said funds are being
49 used to test water and she asked if it is expected that the cost to do this project will continually
50 increase.
15
1 David Stancil said that is yet to be determined and that there would be a maintenance
2 level through 2019. He said his understanding is that the dues will remain at this level for the
3 next two to three years, and then may start to come down.
4 Chair McKee said he would not assume these dues will be reduced as the water issues
5 are very complicated and the continued need to monitor the water quality is high.
6 Commissioner Price asked if other counties are paying the same dues.
7 Chair McKee said it is prorated and Wake County pays the biggest expense.
8
9 Travis Myren resumed the presentation:
10
11 Public Safety
12 0 Emergency Services
13 • Upgrade OC Alerts - $6,333
14 o Text Opt In
15 o Report crime tips —text to OC Alerts
16 o Synchronization with social media
17 o 1,904 subscribers
18 o 386 alerts sent since 2015
19
20 • Critical Online Testing - $6,000
21 o Remote testing for Telecommunicator applicants
22 o 4-5 Out of State applicants each hiring cycle
23
24 • Tactical Medic Program - $10,705
25 o Purchase personal protective equipment
26 o Support high risk law enforcement situations
27 o Three trained paramedics
28 • Equipment Replacement EMS — $33,900
29 o Automatic External Defibrillators (AEDs)
30 o Medical Equipment
31
32 Commissioner Burroughs asked if there are enough telecommunicators and if turnover
33 is a problem.
34 Dinah Jeffries, Interim Emergency Services Director, said there will never be enough
35 telecommunicators. She said turnover is high nationwide due to the demands of the hours,
36 working on weekends and holidays, as well as the demand to keep up with technology. She
37 said the critical online testing does help in weeding out candidates who may not be best suited
38 to the job, but the County is competing with other counties for the same candidates.
39 Commissioner Burroughs asked if compensation for these positions should be higher.
40 Travis Myren said there is a recurring application process so as not to delay hiring.
41 Commissioner Jacobs said the turnover rate has been reduced compared to what it
42 used to be.
43 Dinah Jeffries said about 90-92% are retained, while five years ago it was around 72-
44 78%.
45 Chair McKee asked if all the recommendations of the Emergency Services Task Force
46 have been implemented.
47 Dinah Jeffries said every one of the recommendations from the Emergency Services
48 Task Force has been implemented.
16
1 Chair McKee asked if clarification could be given regarding the training of tactical EMS
2 staff and the types of situations in which they are being placed. He also asked if there is
3 coordination with the Sheriff's department's training program.
4 Kim Woodard said these medics are very finely selected and specially trained. She said
5 the medics train alongside the law enforcement special teams and are embedded within those
6 teams. She said the medics provide services to the law enforcement officers of those teams
7 and are trained to enter hot response zones, which may not be cleared or secured, but typically
8 do not go past the last point of cover and concealment.
9
10 Travis Myren resumed the presentation:
11
12 0 Capital Investment Plan — FY2016-17 Recommendations
13 • Communication System Improvements - $166,000
14 o Completes replacement of radios for Emergency Services
15 o Outfit all vehicles with dual band radios (800Mhz and VHF)
16 o Create a small inventory of backup radios in the event of a disaster
17 • Emergency Services Substations - $500,000
18 o Colocation with Chapel Hill at new Hamilton Road Station
19 • Hardened 911 Center- $980,000
20 o Provides primary hardened facility at Meadowlands site
21 o Approved equipment and installation is eligible for funding by 911 Board
22
23 0 Sheriff's Office (graph)
24 • Staffing Capacity- $168,211
25 o 2.0 Deputy Sheriff l's
26 o 1.0 Investigator
27
28 Public Safety- graph
29
30 Public Safety- graph
31
32 Public Safety-graph
33
34 Discussion ensued on graph information.
35 Chair McKee asked Sheriff Blackwood if his department's workload has increased, and
36 if he is in need of more employees.
37 Sheriff Blackwood said five employees have been added to his department since 2008,
38 and 39 have been added to EMS in the same timeframe. He said EMS has had an increased
39 workload during that timeframe. He said the tactical EMS personnel, which were discussed
40 previously, are trained at the same level as his staff, and he would feel comfortable entering
41 any scenario with any one of them.
42 Chair McKee said he imagines that the Sheriff department's workload has also
43 increased in the recent years.
44 Sheriff Blackwood said more personnel could be used, but it is his goal to provide the
45 highest level of service with the personnel that he has. He said he does not want to balance
46 the budget by sacrificing jobs.
47 Commissioner Price asked if the breakdown of salary versus benefits for new staff could
48 be provided for the next meeting.
49 Paul Laughton said that information could be found on page 40 of the Commissioners'
50 book.
17
1
2 Travis Myren resumed the presentation:
3
4 0 Sheriff's Office
5 • Training and Certification
6 o Basic Law Enforcement Training Academy- $63,790
7 o Department and medical supplies - $64,000
8 o Uniforms and Vests - $100,000
9 o Printing and Duplicating - $4,000
10
11 • Jail Revenue
12 o Increase federal inmate reimbursement - $200,000
13
14 • Health and Safety Contract Revenue
15 o School Resource Officers in middle and high schools
16 o Reserve deputies in elementary schools - $184,000 from Orange County
17 Schools
18
19 • Proposed Amendment: Add an additional Deputy Sheriff I- $63,091
20
21 Sheriff Blackwood said his department has 1,131 new tan shirts leftover from the old
22 style uniforms, which are being given to Animal Services.
23 Commissioner Price referred to OPC/Cardinal Innovations and said there was a
24 presentation yesterday at the Cardinal Innovations meeting. She said she understands there
25 are some agencies covering certain costs which the County appears to also be covering.
26 Travis Myren said some agencies receive money both through the maintenance of effort
27 funding and through the outside agency process.
28 Commissioner Price said she understood that if it was being paid through the
29 maintenance of efforts funds, then the County would not have to pay through outside agency
30 grants.
31 Travis Myren said there is a recommendation to fund the ARC of Orange County and
32 Freedom House from both sources.
33
34 A motion was made by Commissioner Rich, seconded by Commissioner Jacobs to
35 adjourn the meeting at 9:45 p.m.
36
37 VOTE: UNANIMOUS
38
39 Earl McKee, Chair
40 Donna Baker
41 Clerk to the Board
42
1
1 Attachment 3
2
3 DRAFT MINUTES
4 ORANGE COUNTY BOARD OF COMMISSIONERS
5 Budget Work Session
6 June 16, 2016
7 7:00 p.m.
8
9 The Orange County Board of Commissioners met in a budget work session on Thursday, June
10 16, 2016 at 7:00 p.m. at the Southern Human Services Center, in Chapel Hill, N.C.
11
12 COUNTY COMMISSIONERS PRESENT: Chair McKee and Commissioners Mia Burroughs,
13 Mark Dorosin, Barry Jacobs, Bernadette Pelissier, Renee Price and Penny Rich
14 COUNTY COMMISSIONERS ABSENT:
15 COUNTY ATTORNEYS PRESENT:
16 COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy Manager Travis
17 Myren and Clerk to the Board Donna Baker (All other staff members will be identified
18 appropriately below)
19
20 Chair McKee called the meeting to order at 7:06 p.m.
21
22 1. Discussion of Appropriate Level of General Fund Reserves
23
24 BACKGROUND:
25 Orange County's current Fund Balance Policy states that, "The County will strive to maintain an
26 unassigned fund balance in the General Fund of 17 percent of budgeted general fund
27 operating expenditures each year. The amount of unassigned fund balance maintained during
28 each fiscal year should not fall below 8 percent of budgeted general fund operating
29 expenditures, as recommended by the North Carolina Local Government Commission."
30 Gary Donaldson, Chief Financial Officer, presented the following PowerPoint:
31
32 Appropriate Level of Unassigned Fund Balance
33 Presentation to Orange County Board of County Commissioners
34 Gary Donaldson, Chief Financial Officer
35 June 16, 2016
36
37 Best Practices for Unassigned General Fund Balance
38 ➢ The Government Finance Officers Association (GFOA) of U.S. and Canada:
39 • Updated the Best Practice on unassigned general fund balances in 2009
40 • At a minimum an unassigned general fund balance of no less than 2 months of
41 regular general fund operating revenues or operating expenditures
42 • Equates to 16.7% of either general fund operating revenues or operating
43 expenditures
44
45 Appropriate Use of Unassigned General Fund Balance
46 ➢ The essential uses of General Fund reserves:
47 • Mitigate risk attributed to revenue shortfalls or unanticipated non-recurring
48 expenditures
49 • Provide a financial bridge during recessions or weak economic conditions
2
1 • Use for natural disasters and emergencies
2 • Cash Balance cushion
3
4 S&P Scorecard (graph)
5
6 Moody's Scorecard (graph)
7
8 The Ten `AAA' Rated Counties of North Carolina (graph)
9
10 General Obligation Bond Rating Scale (graph)
11
12 Audited Unassigned Fund Balance as a Percent of Expenditures—General Fund (graph)
13
14 Commissioner Dorosin asked if these numbers are considered by the rating agencies
15 when rating the County.
16 Gary Donaldson said yes.
17 Commissioner Dorosin asked if the rating agencies consider the County's policy or the
18 funds that the County actually has available, when conducting its review, and rating the County.
19 Gary Donaldson said the agencies look at what is actually available; for example, if the
20 policy is 17%, but the County exceeds it and has 18.5%, then the rating agency would consider
21 the higher of the two numbers.
22 Commissioner Price asked if the rating is conducted at a particular time of year.
23 Gary Donaldson said the County is required to provide disclosures to the rating agency
24 at the end of the fiscal year. He said a full review is done when a county issues bonds.
25 Commissioner Jacobs asked if Gary Donaldson could identify the last time the County
26 did not have an overage in its fund balance.
27 Gary Donaldson said probably during the past recession. He resumed the presentation:
28
29 Best Practice Unassigned Fund Balance
30 > In Summary
31 • GFOA Recommends Unassigned Fund Balance at 2 Months of Expenditures or
32 16.7%
33 • North Carolina AAA Rated County Peers Maintain at Least 2 Months; one
34 exception
35 • Strong Fund Balance provides Financial Bridge in Recession and Emergencies
36
37 General Fund Cash flow (chart)
38
39 Gary Donaldson said the low period for fund cash flow is usually during tax receipt
40 timeframes.
41 Commissioner Jacobs asked if there is a level of fluctuation in the fund balance that
42 would cause the rating agencies to take action.
43 Gary Donaldson said changes that are 2% or lower, and could be explained, would likely
44 not result in action being taken.
45 Commissioner Dorosin said Moody looks at a 5-year window.
46 Gary Donaldson said when considering the broader picture, the County is looking to
47 develop a 5-year plan, which the rating agencies favor.
48 Commissioner Rich asked if the rating agencies prefer counties to have a fund balance
49 policy.
3
1 Gary Donaldson said yes because this is seen as a best practice of sustainable
2 management.
3 Commissioner Dorosin asked if there was a policy prior to 2011.
4 Paul Laughton, Financial and Administrative Services, said there was a 15% policy prior
5 to 2011, and the Finance Director at that time did some comparative analysis with other
6 counties and decided to raise the threshold to 17%.
7
8 2. Vehicle Replacement Schedule for FY 2016-17
9 Paul Laughton reviewed the following background:
10
11 BACKGROUND:
12 In FY 2012-13, the Commissioner Approved Budget established a second Internal Service
13 Fund, for County vehicle purchases. Internal Service Funds are an accounting device used to
14 accumulate and allocate costs internally among the functions of the County. Historically, the
15 County has used an internal service fund to account for one activity - its employee dental
16 insurance program. With the creation of this Vehicle Replacement Fund, vehicles purchased
17 occur through this fund instead of the departments' operating budgets. The change centralizes
18 vehicle purchases, which increases the effectiveness of vehicle performance and cost
19 monitoring.
20
21 The current internal services fund is still being subsidized by the general fund. In the spring and
22 summer of 2016, staff will be working with a recognized fleet services consulting firm to fully
23 optimize the internal services fund model for Orange County. This optimization will influence
24 recommendations for the internal services fund starting in FY 17-18.
25
26 Recommendations for vehicle replacements are based on vehicle age, mileage, maintenance
27 costs, fuel efficiency, and departmental mission need. The average age and accumulated
28 mileage of the recommended replacements are 12 years and 161,754 miles, respectively. The
29 vehicle replacement process is a dynamic process that unfolds over the course of a year.
30 During the replacement cycle vehicles originally listed for replacement may ultimately not be
31 selected for replacement as other fleet vehicles become a higher priority for replacement.
32
33 The FY2016-17 recommendation involves public safety vehicles only in anticipation of the
34 significant structural optimization expected within the Fleet Internal Services Fund to be
35 recommended for FY2017-18 and beyond.
36
37 Attachment 1 outlines the recommended vehicle requests for FY 2016-17. Pricing is based
38 upon the current state contract rates. If the Board of Commissioners approve of this
39 recommended list, the financing amount of $789,722 will be included in the FY 2016-17 Budget
40 Ordinance to allow these vehicles to be ordered and placed into service in the early fall of 2016.
41
42 Jeff Thompson, Asset Management Services, said the intention of the consultant study
43 is to have the internal service fund to be self-sustaining. He said the results of the study will be
44 presented to the Board of County Commissioners (BOCC) in the fall.
45 Commissioner Pelissier asked if there are any hybrid vehicles on the list.
46 Jeff Thompson said there are no hybrid vehicles that can meet the needs of the Sheriff's
47 department but hybrids and electric vehicles are being used for administrative needs.
48 Chair McKee asked if there are a typical number of vehicle replacements for the
49 Sheriff's office.
4
1 Jeff Thompson said 15 vehicles were replaced last year and the same will be done
2 again this year.
3 Commissioner Rich asked if there is a vehicle life expectancy in the Sheriff's office.
4 Jeff Thompson said there is a target of five to seven years and 100,000 to 120,000
5 miles.
6 Bonnie Hammersley said she and the Sheriff looked at the amount of money available,
7 not the number of fleet cars, as the Sheriff may be able to get more vehicles for this amount of
8 money.
9
FY 2016-17 Recommended Item Description Cost
Vehicles Department
Animal Services (1) Ford F250 Truck 4x4, $ 45,648
includes aftermarket upfit costs
Replaces:
#668 - 2005 Chevrolet
Silverado 1500
Emergency Services (2) Dodge Durango SSV All $ 78,949
Wheel Drive, 4X4
Replaces:
#660 — 2006 Ford Expedition
#661 — 2006 Ford Expedition
(1) Ambulances — Supplied by Horton $235,000
Emergency Vehicles (Ambulance platform is built
on Ford F550 Cab and chassis with 4x4)
Replaces:
#714 - 2007 Ford F-450 Ambulance
Sheriff (15) Dodge Charger Police $430,125
Package Rear Wheel Drive
Replaces:
15 patrol vehicles to be
identified later
FY 2016-17 Recommended Total: $789,722
FY 2016-17 Source of Funds: Short-term ($789,722)
Installment Financing
10
11 Paul Laughton said this plan will be included in the budget ordinance on which the
12 BOCC will vote on June 21st.
13 Commissioner Dorosin referred to the comment at the bottom of the page, which noted
14 that this vehicle request does not reflect vehicle requests attached to new positions. He asked
15 if an anticipated number of new positions are known.
16 Paul Laughton said he knows of only one position, a Code Enforcement Officer in
17 Planning.
18
19 3. Discussion of Budget Amendment List for FY2016-17 Operating Budget and
20 FY2016-21 Capital Investment Plan
21 Bonnie Hammersley reviewed the following items, located in a blue folder at the
22 Commissioners' places:
23
5
1 - Lilac: amendments that came in for additional revenue
2 - Blue: amendments that came in throughout the County, since the last work session. The
3 Manager was able to find funding to fund all of these sets of amendments, and thus do
4 not affect the proposed budget.
5 - Yellow: outside agency amendments
6 - Green: education budget amendments
7 - Salmon: Capital Investment Plan (CIP) amendments
8 - Pink: other funds budget amendment list
9
10 A motion was made by Commissioner Jacobs, seconded by Commissioner Dorosin to
11 fully fund outside agencies recommended for funding in part 1 — (previously funded agencies)
12 with the exception of CIS; if the requested increase is greater than a 50% increase then they
13 will receive 50% increase; (included funds for Food Council - $16,030) and eliminated funds for
14 Housing for New Hope (-$22,500); that they increase funding for the schools by $1.7 million
15 (utilize the available fund balance in excess of the 17% fund policy) with $1 million to come for
16 the plus $700,000 of the $900,000 dollars was above the fund balance (line 1 - $800,000 and
17 line 3- $1 million).
18
19 Amended to $1.8 million - use $800,000 plus $1 million the staff identified from the impact fees.
20
21 Commissioner Burroughs said this motion is a step in the right direction and the school
22 districts asked for over$8 million combined. She said the Manager recommended $2.6 million
23 and this motion still leaves the schools short by about $3.6 million. She said this means that
24 Chapel Hill-Carrboro City Schools (CHCCS) teachers will get their raises, since the School
25 Board has already approved the raises. She said if CHCCS comes up short it will have to cut
26 positions. She said the Orange County Schools (OCS) have not locked in raises and this
27 amount that is short of the request, would have gone to teacher raises, and OCS will probably
28 have to cut positions. She said teachers matter.
29 Chair McKee said as of now it does leave the BOCC $3.6 million short for the schools
30 but the discussion has just begun and there may be options as the process continues tonight.
31 Commissioner Dorosin said he does not think anyone here sees the schools as a
32 bloated bureaucracy. He said he has been talking a lot about changing the County fund
33 balance policy, and he thinks the 17% is too conservative. He suggested taking $1 million out
34 of the fund balance without changing the fund policy at this time and putting it towards schools
35 as well. He said to put the fund balance policy discussion on the fall agenda as early as
36 possible. He proposed this as a friendly amendment.
37 Commissioner Jacobs said to put a motion on the June 21st agenda to make sure this
38 fund balance policy comes back for discussion in the fall.
39 Chair McKee asked if Commissioner Jacobs is asking the motion amendment maker to
40 drop the policy portion of the amendment, with the understanding it will come back on June 21st
41 Commissioner Jacobs said yes.
42 Commissioner Dorosin said that would be acceptable.
43 Commissioner Jacobs said the fund balance policy change in 2011 was part of a
44 strategy to shrink the government. He said this was an internal game played by staff with the
45 Board. He said he is very conservative about spending money but he says there is merit to the
46 point that the BOCC is meant to be doing something with the money contributed by the public's
47 taxes, etc. He said it is good to review the policy especially with what the legislature is doing.
48 Commissioner Jacobs said the Board is now talking about $2.8 million to the schools,
49 which will be the second highest per pupil amount in that last 30 years. He said it is wrong to
50 say that Orange County does not support schools. He said all involved need to do a better job
6
1 of communicating without animosity, and that the BOCC does value education and wants the
2 best for the schools and the students. He said he gladly accepts Commissioner Dorosin's
3 friendly amendment.
4 Chair McKee clarified the amendments made to the motion, noting that $1 million will
5 come from impact fees; $1 million from the fund balance reserve, and $800,000 from the
6 excess above the 17% fund balance reserve, which leaves about $200,000 for other projects.
7 Commissioner Rich said she did not support this action last year because there had not
8 been the level of discussions that has occurred over this past year. She said she feels the
9 Board is heading in the right direction. She said it is important to have a fund balance policy
10 and to allow the public to weigh in on it. She said she will vote this year to use funds from the
11 fund balance, knowing that the BOCC will have a full policy discussion in the fall.
12 Commissioner Pelissier said she would have rather voted on these items individually
13 and she is not sure if she wants to take $1 million out of the fund balance. She said she would
14 like the conversation to explore other options.
15 Commissioner Pelissier said the General Assembly wants to cut taxes as well as
16 services which sends the message that taxes are bad. She said if the BOCC continues to not
17 raise taxes, it is promoting the same message. She said this will starve services at the County
18 level.
19 Commissioner Pelissier said the Board has only raised the ad valorem tax once in the
20 last seven years. She said people are not struggling because taxes are too high but rather due
21 to lack of livable wages. She said school staffs are the ones that recognize the services
22 children need and teachers must be supported. She said schools offer so much more than just
23 education. She said only half of what is being proposed is for teacher salary supplements, and
24 she wanted to talk about increasing the property tax.
25 Commissioner Burroughs apologized for her rhetoric and said the Board of County
26 Commissioners has supported the schools over the years.
27 Commissioner Burroughs said she will make a motion to increase property taxes, in
28 order to raise another$1 million.
29 Commissioner Price said she is supportive of Commissioner Dorosin's motion and she
30 sees no problem taking funds from the fund balance. She said she does object to raising taxes
31 at this point. She said the residents are getting tax increases in other ways, and that is why she
32 is opposed to increasing the taxes. She said the revaluation is also coming in 2017.
33 Commissioner Dorosin referred to the suggestion of changing the fund balance policy,
34 and said if the money is in the "pot" at the start of the budget process, it is a more transparent
35 process. He said he wanted to change the policy to make this process fair and accessible.
36 Commissioner Dorosin referred to Commissioner Pelissier's comments about starving
37 the government, and said he does not agree. He said the taxes in Orange County are high. He
38 said putting funds in a savings account and then raising taxes is bad budgeting.
39 Commissioner Pelissier said she did not say that the BOCC is starving the government
40 now, but the County is shifting that way with the processes being implemented now.
41 Commissioner Jacobs said taxes were raised the first 10 years he was on the Board to
42 support the schools, then stopped at the recession. He said the Board has been responsive to
43 changing circumstances. He said with the effects of the revaluation next year, a new fund
44 balance policy, and the proposed bond, it is more than likely the Board will raise taxes soon.
45 He said he feels comfortable doing what is proposed and then working this next year, including
46 the schools, to come up with a 5-year comprehensive management plan.
47 Commissioner Burroughs said she supports Commissioner Jacobs' and Commissioner
48 Dorosin's motions. She said the County is doing a great deal of good and necessary things,
49 which she supports. She said if the Board is really concerned about raising taxes this year
7
1 because of possibly raising taxes in the future, then discussions need to occur about
2 addressing expenditures in the out years.
3 Commissioner Rich followed up on Commissioner Price's comments and said even
4 though there has been no county tax increase, there has been a tax increase. She said the
5 General Assembly has put taxes on many things, yet salaries are not going up. She said the
6 Board should look at where fees are going up and inform the public.
7 Chair McKee said he does not agree with changing the 17% threshold on the fund
8 balance policy, but as the County is sitting at an almost 18% fund balance, and projections
9 show an increase in taxes, etc., he is comfortable with the proposed motion on the table.
10 Chair McKee said he agreed with Commissioner Price and Commissioner Rich about
11 taxes. He said the impact of the recycling fee exceeds the tax bill of some residents. He said a
12 tax increase, at this point, may adversely affect the bond proceedings.
13 Chair McKee said he is glad to hear the need for discussion with the schools for long-
14 term plans. He said every year there is an "ask" from the schools and an expectation that the
15 Board of County Commissioners will approve it. He said he has never seen a revised request
16 from either school system and he said there needs to be more discussion and less "asking".
17
18 VOTE: AMENDED
19 UNANIMOUS
20
21 ADM funding to increase to $270.5 (271) = $5.4 million, $3,863 per pupil.
22
23 A motion was made by Commissioner Burroughs, seconded by Commissioner Pelissier
24 to increase tax revenue to bring another $1 million, that will bring gap from the ask to $106
25 million short.
26 Paul Laughton said a 0.6% increase would equal $1,006,415 million.
27 Chair McKee said would it be better to wait to see if the need exists after further
28 discussions. He asked Commissioner Burroughs to postpone.
29 Commissioner Burroughs agreed.
30
31 VOTE: DEFERRED UNTIL LATER IN MEETING
32
33 A motion was made by Commissioner Burroughs, seconded by Commissioner Jacobs to
34 approve the turquoise hand out: Operating Budget Amendment List recommended by the
35 Manager.
36 Bonnie Hammersley said the outside agency Housing for New Hope rescinded its
37 request for funding. She said the amendment intends to use the funding towards the new
38 SOAR position.
39
40 VOTE: UNANIMOUS
41
42 Bonnie Hammersley said at the last work session, the Food Council was inadvertently
43 left out of the Manager's recommended budget. She said the Food Council did a presentation
44 to the Board at the April 5, 2016 work session and did go through the outside agency process.
45 Bonnie Hammersley said Chair McKee asked for an increase for the Meals on Wheels,
46 as this agency expects a 4,000-meal increase.
47
48 Yellow sheet: OUTSIDE AGENCIES
49
8
1 Commissioner Dorosin said he suggested a proposal to broadly fund these agencies,
2 and clarified what he is proposing. He said the Board recognizes the work that these non-profit
3 agencies do in the community, and the Board discussed last year about raising the amount of
4 funding for outside agencies. He said the difference between the agencies requests and the
5 Manager's recommended budgets for those agencies is about $108,000, less $22,000 for
6 Housing for New Hope. He suggested as a show of a united front, that the Board allocates the
7 full amount to all of the agencies, for which the Manager recommended funding.
8 Commissioner Rich asked if the $16,000 for the Food Council is in a particular pot at
9 this point.
10 Bonnie Hammersley said it is included as part of Commissioner Dorosin's proposal.
11 Paul Laughton said the difference is $94,953 of what was requested for those that
12 received funding in 2015-2016. He said if the $22,000 for Housing for New Hope is removed,
13 and the $16,030 for the Food Council added back in, the total is $88,483.
14 Commissioner Dorosin said this would fully fund all agencies in line item number 1, all of
15 which were Manager recommended for some funding.
16 Commissioner Rich said some of these would be really big jumps in funding and asked
17 if the Board is willing to go that far
18 Commissioner Dorosin said yes, since this is an extraordinary time for these non-profits
19 with the legislature. He said he is not recommending a policy change with the outside
20 agencies.
21 Commissioner Burroughs said she liked this proposal and suggested bringing back this
22 discussion of increasing the amount of funding for outside agencies. She said these are the
23 people she works with, and though she understands Commissioner Dorosin's rationale, she
24 would prefer just funding the Manager's recommendations as of now. She said the applications
25 were reviewed and funding decisions were made for a reason, and with careful thought.
26 Commissioner Price echoed Commissioner Rich's point that fully funding some of these
27 agencies would require a large jump from the Manager's recommended amount. She also
28 echoed Commissioner Burroughs' point of respecting the decision making process thus far.
29 Commissioner Jacobs said he is sympathetic to Commissioner Dorosin's proposal, but
30 the Board should agree not to raise any recommended funded agency more than 50% of its
31 request. He said that may make other Board members more comfortable and also honor the
32 process and the staff's work.
33 Commissioner Dorosin said that may be the way to proceed. He said the primary
34 reason these agencies do not get full funding is because there is a limited pot of funding.
35 He said if there is not support for his proposal, then he would defer to Commissioner Jacobs'
36 proposal.
37 Commissioner Pelissier appreciated Commissioner Dorosin's sentiment behind his
38 proposal, but the other major thing to her is that departments submitted requests, as well as
39 agencies and schools, and the staff and Commissioners must prioritize. She does not like
40 supporting a blanket proposal and preferred going through each one.
41 Commissioner Dorosin said that is inconsistent. He said if the point is to respect the
42 process, he can accept that; and if the point is that Commissioners want to pick numbers based
43 on their own knowledge or preference, he can respect that. He said all these agencies have
44 been recommended for funding, which means they have shown a level of merit. He said he
45 feels the primary reason agencies may not have been funded is a lack of money, and he
46 believes there is enough money.
47 Commissioner Pelissier said she does not think this is the reviewer's perspective, but
48 rather the reviewer considers the agency, its work and purpose, and an appropriate amount to
49 fund.
50 Commissioner Burroughs said she liked Commissioner Jacobs' compromise.
9
1 Commissioner Burroughs said as Communities in Schools (CIS) is dissolving, she has
2 withdrawn her amendments, and instead proposes giving the funds from OCS to CHCCS
3 instead.
4 Commissioner Jacobs said if policies are being considered, then perhaps there should
5 be a target for funding for outside agencies.
6 Commissioner Jacobs said the Board is going to fund one department's one position,
7 but many departments' requests did not get funding. He proposed seeing all the departments'
8 requests for positions and others items.
9 Bonnie Hammersley said there is a list of requests that were not recommended for
10 funding, on page 40 of the budget book. She said 24 positions were requested, and only 7
11 were funded.
12 Commissioner Jacobs suggested viewing and discussing these requests in future
13 budget discussions.
14 Commissioner Price said she liked Commissioner Jacobs' compromise for outside
15 agency funding.
16 Commissioner Price asked Commissioner Dorosin if he does not want to fund agencies
17 included in section 2.
18 Commissioner Dorosin said he would suggest discussing these individually as a Board
19 at this meeting. He said the whole budget is around $200 million, and the Board is talking
20 about an $80,000 portion.
21 Commissioner Rich said to take CIS out of the motion.
22
23 A motion was made by Commissioner Dorosin, seconded by Commissioner Jacobs, to
24 fully fund all agencies recommended for funding in section 1 (page 410), with the exception of
25 CIS, unless fully funding the agencies would increase the proposed amount more than 50%, in
26 which case they would receive the 50% increase.
27
28 VOTE: Ayes, 6; Nays, 1 (Commissioner Pelissier)
29
30 A motion was made by Commissioner Burroughs, seconded by Commissioner Jacobs to
31 add $114,000, from former CIS funds, to the schools' funding, to be divided by ADM.
32 Commissioner Rich asked if these funds will recur every year in the general school
33 funding.
34 Bonnie Hammersley said it will go into the base operating funding per school, allowing the
35 funds to be recaptured and distributed evenly.
36 Paul Laughton said, by ADM, CHCCS would receive $68,503 and OCS would receive
37 $45,497.
38
39 VOTE: UNANIMOUS
40
41 A motion was made by Commissioner Jacobs, seconded by Commissioner Rich to re-
42 capture the notion of funding outside agencies, and to add this to a work session in the fall for
43 further discussion.
44
45 VOTE: UNANIMOUS
46
47 Commissioner Dorosin proposed a break in order to tally funds used thus far and
48 determine remaining funds.
49 Meeting resumed at 9:29 p.m.
50 Paul Laughton said there is $147,338 remaining to be allocated.
10
1 Chair McKee said another white sheet was just put at the Commissioners' places, which
2 is four items that were inadvertently left out of blue folder for discussion tonight.
3 Commissioner Dorosin asked if changes in the outside agencies could be reviewed.
4 Paul Laughton said the total amount was $52,662, which included the Food Council.
5 Bonnie Hammersley said all changes would be updated and brought to the June 21st
6 meeting.
7 Commissioner Dorosin asked if the total added to the Manager recommended
8 $1,115,441 is $52,662.
9 Paul Laughton said yes, and $147,000 remains from $200,000 to be allocated this
10 evening.
11
12 Chair McKee said the Board still needs to consider the four items on the white page just
13 received and the items on the second portion of page 410.
14 Bonnie Hammersley referred to the Piedmont Food and Agricultural Processing Center
15 (PFAPC) amendment, and said that is a County Manager amendment, and the $17,000 is
16 already considered. She said the remaining three items on the white sheet are to be
17 considered.
18 Paul Laughton said the total of those three items is $68,891.
19 Chair McKee referred to the Compton Pond amendment ($1,800), and said he and
20 Commissioner Price met with residents from that area. He said staff was asked to talk with the
21 State to evaluate the pond and treat the whole pond, since it feeds into Lake Orange, which is
22 being treated. He said staff spoke with the State, and there are some contingency funds, but
23 the treatment would use that entire contingency, so he proposed the $1,800 amendment to
24 fund this treatment.
25 Commissioner Rich said she is comfortable with all three proposed items, and asked if
26 the remaining balance could be given, if these three items were to be funded.
27 Paul Laughton said $78,447 would remain.
28
29 A motion was made by Commissioner Rich, seconded by Commissioner Burroughs to
30 approve items on white sheet (Operating Budget Amendments), and use the remaining funds
31 for the discussion on section 2 of the outside agencies.
32
33 Commissioner Dorosin asked if there could be discussion about the proposed additional
34 deputy recommended by Chair McKee.
35 Chair McKee explained that several years ago the Board addressed Emergency
36 Services needs through a task force, but did not include any public safety staffing issues. He
37 said he felt one additional deputy in the Sheriff's department would provide additional coverage
38 in the rural areas.
39 Commissioner Jacobs referred to the Compton Pond and the hydrilla problem, and said
40 he hoped that staff would recommend the least harmful chemicals, as was done with the Eno
41 River years ago.
42 David Stancil, Department of Environment, Agriculture, Parks and Recreation Director,
43 said his understanding is that the same sort of treatment that was used in the Eno River will be
44 used again, and it may be even safer at this point, but he would double check.
45
46 VOTE: UNANIMOUS (on all three items on white sheet)
47
48 Discussion of Outside Agencies — Page 410 in budget book
49 The Board reviewed each of the following items, finalizing numbers:
50
11
1 Outside Agency Funding
2 Behavioral Insights, Inc. $4,000
3 Boys and Girls Club of NC $5,000
4 Child Care Services Assoc. -0- (duplication of DSS services)
5 Hillsborough Arts Council $7,500
6 Mental Health of America $5,000
7 Orange County Living Wage $16,750
8 WCOM $1,000
9 Rebuilding Together the Triangle $10,000
10 TABLE $5,000
11 Triangle Bikeworks $1,000
12 Volunteers for Youth $7,500
13 Youth Community Project $4,750
14
15 Commissioner Jacobs asked the Department of Social Services (DSS) to look at all of
16 these groups that serve children, to determine if there are duplicative services.
17 Paul Laughton said taking the above numbers into account, the remaining funds total
18 $46,697.
19
20 A motion was made by Commissioner Burroughs, seconded by Commissioner Rich to
21 fund, as listed, all of the agencies on page 410, except the Orange County Living Wage and the
22 Hillsborough Arts Council.
23
24 VOTE: UNANIMOUS
25
26 Hillsborough Arts Council
27
28 A motion was made by Commissioner Price, seconded by Chair McKee to fund the
29 Hillsborough Arts Council at $7,500.
30
31 VOTE: Ayes, 3 (Chair McKee, Commissioner Burroughs, Commissioner Price); Nayes, 4
32 (Commissioner Dorosin, Commissioner Rich, Commissioner Jacobs, Commissioner Pelissier)
33
34 Motion Fails
35
36 A motion was made by Commissioner Jacobs, seconded by Commissioner Dorosin to
37 fund the Hillsborough Arts Council for $5,000.
38
39 Commissioner Price asked if there is a reason this agency is seen differently than the
40 other outside agencies.
41 Commissioner Dorosin said the agencies earlier in the evening were all recommended
42 for funding, and the Arts Council was not.
43 Commissioner Price said the other agencies on the list were given at least 50% of their
44 request.
45 Commissioner Dorosin said he believes this agency will receive money from the Town of
46 Hillsborough.
47 Commissioner Price said most agencies receive funding from various sources.
48
49 VOTE: Ayes, 6; Nays, 1 (Commissioner Price)
50
12
1 Orange County Living Wage
2
3 Commissioner Price asked if she could hear more about this organization and why it
4 should be fully funded.
5 Travis Myren said this organization certifies private and public sector employers, who
6 are paying the living wage. He said it is a voluntary certification program. He said the County
7 is providing this agency with a vendor list to review which vendors are certified.
8 Commissioner Rich said this agency is doing the work that the County might be doing
9 and is doing it at a much lower rate than if it were done in house.
10 Commissioner Pelissier said the Manager's recommendations reflected the Board's
11 stated priorities. She said a discussion should be added to a work session regarding the
12 conditions under which the Board will almost fully fund a non-profit.
13 Commissioner Dorosin said policy discussion and guidelines are important, but there
14 also needs to be flexibility to fund new agencies that are in line with the Board's values.
15 Commissioner Jacobs said these comments could be equally applied to the
16 Hillsborough Arts Council, and, as such, he would like to reconsider his motion for the funding
17 to the Hillsborough Arts Council.
18
19 A motion was made by Commissioner Jacobs, seconded by Commissioner Price to fund
20 the Hillsborough Arts Council at $7,500.
21
22 VOTE: Ayes, 5 (Chair McKee, Commissioner Dorosin, Commissioner Rich, Commissioner
23 Burroughs, Commissioner Jacobs); Nayes, 2 (Commissioner Rich and Commissioner Pelissier)
24
25 MOTION PASSES
26
27 A motion was made by Commissioner Rich, seconded by Commissioner Burroughs to
28 fund the Orange County Living Wage at $16,750.
29
30 VOTE: UNANIMOUS
31
32 Paul Laughton said this now leaves $41,697.
33
34 A motion was made by Commissioner Burroughs, seconded by Commissioner Pelissier
35 to increase taxes by 0.6 percent ($1,006,415) for the schools.
36
37 VOTE: Ayes, 2 (Commissioner Burroughs and Commissioner Pelissier); Nays, 5 (Chair McKee,
38 Commissioner Jacobs, Commissioner Dorosin, Commissioner Price, Commissioner Pelissier)
39
40 MOTION FAILS
41
42 • Operating Budget Amendment List and Decision Items for the County's FY2016-17
43 Annual Operating Budget
44 • Capital Investment Plan Budget Amendment List and Decision Items for FY2016-17 CIP
45 Funding
46
47 A motion was made by Commissioner Burroughs to delay Blackwood Farms Park by
48 one year (page 23 in CIP).
49
50 MOTION FAILED for lack of a second
13
1
2 Commissioner Dorosin referred to the salmon sheet and said there is a net reduction in
3 the CIP by approximately $4.5 million. He said due to this reduction, he is not in favor of
4 delaying Blackwood Farms Park. He said if the land has been purchased, it is imperative that
5 the public be able to access it.
6 Commissioner Jacobs asked if Chair McKee could consult with John Roberts to find out
7 why the County's public properties are not accessible to the public.
8 David Stancil said staff is working on this.
9
10 • Other Funds Budget Amendment List and Decision Items for Other Funds FY2016-17
11 Budget
12
13 4. Accept the FY2016-21 Capital Investment Plan and Approve the Intent to Adopt
14 Capital Funding for FY2016-17
15
16 A motion was made by Commissioner Jacobs, seconded by Commissioner Rich to
17 approve the FY2016-21 Capital Investment Plan and Approve the Intent to Adopt Capital
18 Funding for FY2016-17.
19
20 VOTE: UNANIMOUS
21
22 5. FY2016-17 Annual Operating Budget Decision Items
23 • Approve the Amendments for the County's Annual Operating Budget
24
25 A motion was made by Commissioner Pelissier, seconded by Commissioner Rich to
26 approve the amendments for the County's Annual Operating Budget (pink sheet).
27
28 VOTE: UNANIMOUS
29
30 A motion was made by Commissioner Burroughs, seconded by Commissioner Jacobs to
31 approve the Manager's Recommendation for Long range and Recurring Capital for the local
32 school districts totaling $3 million.
33
34 VOTE: UNANIMOUS
35
36 • Funding for Chapel Hill-Carrboro City Schools and Orange County Schools
37 Already voted on
38
39 • Tax Rate Decisions
40 i. Ad Valorem Tax- shall remain at 87.8 cents per $100.00 of assessed
41 valuation.
42 Already voted on.
43
44 ii. Chapel Hill Carrboro City Schools Special District Tax - shall remain at the
45 current rate of 20.84 cents per $100 of assessed valuation
46
47 A motion was made by Commissioner Burroughs, seconded by Commissioner Pelissier
48 to maintain the CHCCS Special District Tax rate of 20.84 cents per$100 of assessed valuation.
49
50 VOTE: UNANIMOUS
14
1
2 iii. Fire District Tax Rates
3
4 A motion was made by Commissioner Price, seconded by Commissioner Rich to
5 approve the increases in the fire district tax rates for New Hope Fire District (10.45 cents) and
6 Orange Grove Fire District (7.0 cents).
7
8 VOTE: UNANIMOUS
9
10 • County Fee Schedule-
11
12 A motion was made by Commissioner Burroughs, seconded by Commissioner Price to
13 approve the County Fee Schedule to include changes in the FY 2016-17 Manager's
14 Recommended Annual Operating Budget.
15
16 VOTE: UNANIMOUS
17
18
19 6. Break (to allow Finance and Administrative Services to formulate Draft Resolution
20 of Intent to Adopt FY2016-17 Budget)
21
22 Meeting resumed at 11:24 p.m.
23
24 7. Resolution of Intent to Adopt FY2016-17 Annual Operating Budget
25 Approval of Resolution of Intent to Adopt FY2016-17 Annual Operating Budget at
26 the Board of County Commissioners' Regular Meeting on June 21, 2016
27
28 Paul Laughton said staff had drafted the Resolution of Intent to Adopt the 2016-17
29 Orange County Budget and he reviewed the highlights.
30
31 Resolution of Intent to Adopt the 2016-17
32 Orange County Budget
33
34 The items outlined below summarize decisions that the Board acted upon June 16, 2016 in
35 approving the FY2016-17 Orange County Annual Operating Budget.
36
37 WHEREAS, the Orange County Board of Commissioners has considered the Orange County
38 FY2016-17 Manager's Recommended Budget; and
39
40 WHEREAS, the Commissioners have agreed on certain modifications to the Manager's
41 Recommended Budget as presented in the FY2016-17 County Manager's Recommended
42 Budget on May 5, 2016;
43
44 NOW THEREFORE BE IT RESOLVED, that the Orange County Board of Commissioners
45 expresses its intent to adopt the FY2016-17 Orange County Budget Ordinance on Tuesday,
46 June 21, 2016, based on the following stipulations:
47
48 1) Property Tax Rates
49
15
1 a) The ad valorem property tax rate shall be set at 87.8 cents per $100 of assessed
2 valuation.
3
4 b) The Chapel Hill-Carrboro City Schools District Tax shall be set at 20.84 cents per
5 $100 of assessed valuation.
6
7 c) The Fire District and Fire Service District tax rates shall be set at the following rates
8 (all rates are based on cents per$100 of assessed valuation):
9
10
• Cedar Grove 7.36
• Greater Chapel Hill Fire Service District 15.00
• Damascus 10.30
• Efland 7.00
• Eno 7.99
• Little River 4.06
• New Hope 10.45
• Orange Grove 7.00
• Orange Rural 8.36
• South Orange Fire Service District 10.00
• Southern Triangle Fire Service District 10.30
• White Cross 11.00
11
12
13 2) County Employee Pay and Benefits Plan
14
15 Provide a County employee pay and benefits plan that includes:
16
17 a. A total wage increase of 3.0% for all permanent employees hired on or before June 30,
18 2016, with 2% effective July 1, 2016, and an additional 1% effective January 1, 2017.
19 b. No In-Range adjustments for FY 2016-17.
20 c. Meritorious Service Awards — recommends three levels as one-time performance
21 bonuses, effective with employee Work Planning and Performance Review (WPPR)
22 dates from July 1, 2016 to June 30, 2017:
23 o $500 — proficient performance
24 o $750 — superior performance
25 o $1,000 —exceptional performance
26
27 d. Compression Reduction Program — a total of $500,000 for salary compression
28 adjustments to affected employees, effective July 1, 2016.
29 e. A Living Wage increase from $12.76/hour to $13.15/hour.
30 f. Continue the $27.50 per pay period County contribution to non-law enforcement
31 employees' supplemental retirement accounts and the County matching employees'
32 contributions up to $63.00 semi-monthly (for a maximum annual County contribution of
33 $1,512) for all general (non-sworn law enforcement officer) employees, and continue the
16
1 mandated Law Enforcement Officer contribution of 5.0% of salary; and continue the
2 County's required contribution to the Local Governmental Employees' Retirement
3 System (LGERS) for all permanent employees.
4 g. Continue funding the Traditional and High Deductible Health Plans for employees and
5 pre-65 retirees with no changes to employee premiums for FY2016-17.
6 h. Continue funding the Dental Program for employees and pre-65 retirees with no
7 changes to employee premiums for FY2016-17.
8 i. Continue the voluntary furlough program.
9
10 3) Modifications to County Manager's FY2016-17 Recommended Annual Operating
11 Budget
12
13 The following modifications to the County Manager's Recommended Budget are made:
14
Adjustments to the Manager's Recommended FY2016-17 Budget
On June 16, 2016, the Board of County Commissioners approved the following changes to the Manager's
Recommended annual operating budget for the 2016-17 fiscal year. The information below summarizes
changes made by the Board.
Revenues Increase Decrease
Manager's Recommended Revenue Budget $212,786,496
Appropriate additional Fund Balance in excess of the 17% 979,856
Financial Policy for Education and Outside Agencies
Additional revenue for the administration of City of Mebane tax bills 5,000
on the Orange County properties
Replace tax supported debt service for school expansion projects 1,000,000
with available ongoing impact fee revenue.
Create revenue line in County Manager office for cost-sharing of $30,000
studies.
Appropriate additional General Fund fund balance to be used for $1,000,000
Education
Total Revenue Changes $3,014,856 $0
Revised Revenue Budget 215,801,352
Expenditures Increase Decrease
Manager's Recommended Expenditure Budget $212,786,496
Provide funds for the My Brother's Keeper (MBK) initiative as a 4,000
line item in the Human Rights appropriation
Provide funds for an additional Sheriff Deputy 1.0 FTE 63,091
17
Funds to hire a consultant to assist with the commercial appraisal 20,000
services
Create a SOAR case worker position to streamline the SSI/SSDI 20,000
application process for people who are homeless.
Provide funds to replace loss of State funds for the current 20,500
Community Response program position for a six (6) month period
to allow time to investigate other funding sources
Create a 1.0 FTE Outreach Librarian with grant fund from Orange 10,000
County Partnership for Young children
The start date for the Website & Publication Coordinator will be ($139961)
effective October 1, 2016.
Remove funding for Communities in Schools for CHCCS as the (789800)
organization is in the process of dissolving
Remove Outside Agency funding for OCS After School Program (359200)
Provide funds for Triangle Bikeworks Spoke'n Revolutions project 1,000
Provide funds for Rebuilding Together of the Triangle 5,000
Provide funds for Hillsborough Arts Council 7,500
Provide funds for TABLE for emergency food aid for children in 5,000
Chapel Hill and Carrboro
Provide funds for the Youth Community Project to provide service 4,750
to youth in Orange County.
Provide funds to the Boys and Girls Club of Eastern Piedmont to 5,000
serve youth in Orange County.
Provide funds for Mental Health America of the Triangle 5,000
Provide funds for Public Gallery of Carrboro (WCOM-LP Radio) 1,000
Provide funds for Volunteers for Youth 2,500
Provide funds to treat approximately a two acre area in the upper 1,800
half of Compton's Pond, with two or possibly three herbicide
treatments.
Additional funding for Education 2,800,014
Additional funding for Education, transfer of funds from 114,000
Communities in Schools for CHCCS and the Non-Departmental
allocation to OCS
Fully fund all outside agencies recommended for funding in part 1 52,662
(previously funded agencies)with the exception of Communities in
Schools. If their requested increase is greater than a 50% increase
then they will receive a 50% increase. Includes addition of funds
for Food Council ($16,030) and eliminates funds for Housing for
New Hope (-$22,500)
Total Expenditure Changes $3,142,817 ($1279961)
Revised Expenditure Budget $215,801,352
1
18
1
2 4) Changes in Funding to Improve Service Delivery(Increase in FTE Approved)
3
Department Position FTE
Health Public Health Educator 1.000
Planning Code Compliance Officer III 1.000
Transit Director- effective January
OPT 1, 2017 1.000
Office Assistant II - converting Time-
Tax Limited to Permanent 0.000
Aging Office Assistant II 0.750
Sheriff Deputy Sheriff I 1.000
Sheriff Deputy Sheriff I 1.000
Sheriff Deputy Sheriff I 1.000
Sheriff Investigator 1.000
Management Analyst (Child
Welfare) - converting Time-Limited
Social Services to Permanent 0.000
Human Services Specialist -
converting Time-Limited to
Social Services Permanent 0.000
Human Services Specialist -
converting Time-Limited to
Social Services Permanent 0.000
Management Analyst - converting
Social Services Time-Limited to Permanent 0.000
Social Services SOAR Caseworker 1.000
Outreach Librarian (Grant Project
Library Fund) 1.000
Community Website & Publications Coordinator
Relations (effective October 1, 2016) 1.000
10.75
Totals 0
4
5
6 5) General Fund Appropriations for Local School Districts
7 The following FY 2016-17 General Fund Appropriations for Chapel Hill-Carrboro City Schools
8 and Orange County Schools are approved:
9
19
1 a) Current Expense appropriation for local school districts totals $77,201,412 and equates
2 to a per pupil allocation of$3,868
3
4 1) The Current Expense appropriation to the Chapel Hill-Carrboro City Schools is
5 $46,388,977.
6
7 2) The Current Expense appropriation to the Orange County Schools is $30,812,435.
8
9
10 b) Recurring Capital appropriation for local school districts totals $3,000,000
11
12 1) The Recurring Capital appropriation to the Chapel Hill Carrboro City Schools totals
13 $1,802,700.
14
15 2) The Recurring Capital appropriation to the Orange County Schools totals
16 $1,197,300.
17
18 c) Long Range (Pay-As-You-Go) Capital appropriation for local school districts totals
19 $3,799,346.
20
21 1) The Long-Range (Pay-As-You-Go) Capital appropriation to the Chapel Hill Carrboro
22 City Schools totals $2,283,027.
23
24 2) The Long-Range (Pay-As-You-Go) Capital appropriation to the Orange County
25 Schools totals $1,516,319.
26
27 d) School Related Debt Service for local school districts totals $15,372,383.
28
29 e) Additional net County funding for local school districts totals $3,354,000.
30
31 (1) School Resource Officers and School Health Nurses Contracts - Total appropriation
32 of $3,354,000 to cover the costs of School Resource Officers in every middle and
33 high school, and a School Health Nurse in every elementary, middle, and high
34 schools in both school systems.
35
36 6) County Fee Schedule
37
38 To adopt the County Fee Schedule to include changes included in the FY2016-17 Manager's
39 Recommended Annual Operating Budget.
40
41 A motion was made by Commissioner Dorosin, seconded by Commissioner Price to
42 adopt the Resolution of Intent to Adopt the 2016-17 Orange County Budget.
43
44 VOTE: UNANIMOUS
45
46 Commissioner Burroughs commended the Manager and the Finance staff for the great
47 job on the budget process.
48
49 A motion was made by Commissioner Dorosin, seconded by Commissioner Burroughs
50 to adjourn the meeting at 11:34 p.m.
20
1
2 VOTE: UNANIMOUS
3
4 Earl McKee, Chair
5 Donna Baker
6 Clerk to the Board
7
8
1
1 Attachment 4
2
3 DRAFT MINUTES
4 BOARD OF COMMISSIONERS
5 REGULAR MEETING
6 June 21, 2016
7 7:00 p.m.
8
9 The Orange County Board of Commissioners met in regular session on Tuesday, June 21,
10 2016 at 7:00 p.m. at the Southern Human Services Building, in Chapel Hill, N.C.
11
12 COUNTY COMMISSIONERS PRESENT: Chair McKee and Commissioners Mia Burroughs,
13 Mark Dorosin, Barry Jacobs, Bernadette Pelissier, Renee Price and Penny Rich
14 COUNTY COMMISSIONERS ABSENT:
15 COUNTY ATTORNEYS PRESENT: John Roberts
16 COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager
17 Travis Myren and Clerk to the Board Donna Baker (All other staff members will be identified
18 appropriately below)
19
20 Chair McKee called the meeting to order at 7:05 p.m.
21
22 1. Additions or Changes to the Agenda
23
24 - Pink sheet: updated abstract for item 5-b
25 - White sheet: updated page of resolution for item 7-a
26 - White sheet: updated page of budget ordinance for item 7-a
27 - White sheet: County fee update
28 - Salmon sheet: progress report for My Brother's Keeper's progress report
29 - Blue sheet: amendment to the Manager's employment agreement, added to the agenda in
30 item 5-I
31
32 A motion was made by Commissioner Dorosin, seconded by Commissioner Pelissier to
33 add item 5-I: Amendment to the County Manager's Employment Agreement, to the consent
34 agenda.
35
36 VOTE: UNANIMOUS
37
38 PUBLIC CHARGE
39
40 Chair McKee dispensed with the reading of the Public Charge
41
42 2. Public Comments
43
44 a. Matters not on the Printed Agenda
45 NONE
46
47 b. Matters on the Printed Agenda
48 (These matters will be considered when the Board addresses that item on the agenda
49 below.)
50
2
1 3. Announcements and Petitions by Board Members
2 Commissioner Pelissier had no petitions.
3 Commissioner Jacobs asked if the Manager could work with the school systems to set
4 up a social event for the three Boards: Chapel Hill-Carrboro City Schools (CHCCS), Orange
5 County Schools (OCS), and the Board of County Commissioners (BOCC). He asked if this
6 could be scheduled after Labor Day.
7 Commissioner Jacobs said the BOCC has received many emails about erosion control.
8 He said it may be worth addressing the topic prior to the summer break.
9 Bonnie Hammersley said staff is drafting a response for the Chair to sign and send to
10 the concerned persons.
11 Craig Benedict said last year's budget added a half-year position, but the department
12 was not fully staffed until May 2016, and this new employee is in the process of being trained.
13 He said staff will work with the Town of Chapel Hill also to clarify expectation as related to
14 erosion control.
15 Commissioner Rich said there is a ribbon cutting for a Habitat for Humanity Home on
16 Friday, June 24th at 3:00 p.m., in Efland. She said the recipient is a County employee.
17 Commissioner Dorosin had no petitions.
18 Commissioner Burroughs had no petitions.
19 Commissioner Price said she asked previously about the salaries for law enforcement,
20 and hoped there could be a report in the fall. She said she forwarded an email about Durham
21 Tech receiving a grant from Duke Energy.
22 Commissioner Price said to John Roberts that the Board received a press release from
23 the State about expanding broadband, and she asked if John Roberts could research this
24 information for clarity and what it means for counties.
25 Commissioner Price asked if there is going to be a further discussion about the merger
26 of the Mental Health of America and Freedom House this evening.
27 Bonnie Hammersley said she responded by email about this merger, and also noted that
28 the woman with knowledge about this topic said she would come speak tonight, but has not yet
29 arrived.
30 Chair McKee had no petitions.
31 Chair McKee reviewed items at the Commissioners' places (noted above).
32
33 4. Proclamations/ Resolutions/ Special Presentations
34
35 a. Proclamation Recognizing Carrboro High School Women's Soccer Team Winning
36 the 2016 State Championship
37 The Board considered approving a proclamation recognizing the Carrboro High School
38 Women's Soccer Team for winning the 2016 State Championship, and authorizing the Chair to
39 sign.
40 Chair McKee read the proclamation:
41
42 ORANGE COUNTY BOARD OF COMMISSIONERS
43 PROCLAMATION OF RECOGNITION ON
44 CARRBORO HIGH SCHOOL WOMEN'S SOCCER TEAM
45 WINNING THE 2016 STATE CHAMPIONSHIP
46
47 WHEREAS, on May 28, 2016, the Carrboro High School Women's Soccer Team captured the
48 North Carolina High School Athletic Association's (NCHSAA) 2A State Women's
49 Soccer Championship; and
50
3
1 WHEREAS, under the guidance of Coach Jared Drexler, the Carrboro High School Women's
2 Soccer Team earned its third NCHSAA State title, also winning the State title in
3 2012 and 2015; and
4
5 WHEREAS, the Lady Jaguars completed the season with a 21-1-2 record; and
6
7 WHEREAS, through hard work, dedication, teamwork, and commitment, the Lady Jaguars
8 brought honor upon themselves, Carrboro High School, the Chapel Hill / Carrboro
9 City Schools District and Orange County;
10
11 NOW, THEREFORE, be it proclaimed that the Orange County Board of Commissioners
12 expresses its sincere appreciation and respect for the Carrboro High
13 School Women's Soccer Team and Coach Drexler for the Jaguars'
14 outstanding achievement and for their inspiration to youth across North
15 Carolina through their dedication, teamwork, and athletic prowess.
16
17 This the 21st day of June 2016.
18
19 A motion was made by Commissioner Price, seconded by Commissioner Burroughs to
20 approve the attached proclamation recognizing the Carrboro High School Women's Soccer
21 Team for winning the 2016 State Championship and authorized the Chair to sign the
22 proclamation on behalf of the Board.
23
24 VOTE: UNANIMOUS
25
26 5. Consent Agenda
27 • Removal of Any Items from Consent Agenda
28 Commissioner Jacobs requested the removal of items e and h.
29
30 • Approval of Remaining Consent Agenda
31
32 A motion was made by Commissioner Dorosin, seconded by Commissioner Rich to
33 approve the remaining items on the Consent Agenda.
34
35 VOTE: UNANIMOUS
36
37 • Discussion and Approval of the Items Removed from the Consent Agenda
38
39 e. Orange County ABC Board Travel Policy
40 The Board considered voting to approve the Orange County Alcoholic Beverage Control
41 (ABC) Board's adoption and continued use of Orange County's travel policy.
42 Commissioner Jacobs said this policy does not address the role of advisory members
43 traveling at the County's expense, and in the past ABC Board members had misused travel.
44 He wanted clarification on this policy as related to his concern.
45 John Roberts asked if Commissioner Jacobs' concern was with the Orange County
46 travel policy overall or just with the ABC Board using it.
47 Commissioner Jacobs said his concern stems from the ABC Board having had problems
48 in the past.
4
1 John Roberts said the County can amend the policy to address advisory boards, but the
2 ABC Board is required by statue to have a travel policy. He said the ABC Board is not an
3 advisory board and has its own authority
4 Commissioner Jacobs said he understands this, but his concern arises from ABC
5 Boards having conventions in nice areas with desirable perks.
6 Commissioner Dorosin suggested amending the policy in Item 4, where it says
7 authorization, and add a line to say advisory boards or other County Boards must secure
8 approval of the Manager.
9 Commissioner Jacobs suggested adding the County Manager and the Advisory Board
10 Chair as approvers.
11 John Roberts said the BOCC can revise this policy right now, or at a later time.
12 Commissioner Rich clarified that the Board is changing the Orange County Travel Policy
13 to make sure the ABC Board is following the rules.
14 Commissioner Jacobs said the ABC Board is the most susceptible to misuse of the
15 prerogatives of the policy.
16 John Roberts said the change could be applicable just to the ABC Board.
17 Chair McKee asked if it would be more palatable to meet with all parties concerned,
18 before making a change.
19 Commissioner Price asked if this would apply to other County advisory boards.
20 John Roberts said the ABC Board is not an advisory board, and the BOCC is asking to
21 have the Orange County policy to apply to the ABC Board as well. He said if the ABC Board
22 adopts a policy, Orange County still has to approve it.
23 Commissioner Price asked if the BOCC is setting a precedent for other boards as well.
24 She said if the change only applies to the ABC Board, then it could be accomplished tonight.
25 John Roberts said the statute governing the ABC Board travel allowance states that if a
26 policy is not approved, then the ABC Board can follow the state travel plan.
27
28 A motion was made by Commissioner Dorosin, seconded by Commissioner Jacobs to
29 add a sentence in section 4 page 1- - overnight travel - and add —any advisory board member
30 — approval required would be the County Manager; and for the non-overnight travel - add a
31 sentence —for advisory board members is by the County Manager.
32
33 Commissioner Jacobs said to also add the Advisory Board Chair as one of the
34 approvers.
35 Bonnie Hammersley said the Advisory Board Chair could be the one to make the
36 request to the County Manager, thus keeping the connection between all parties.
37 Commissioner Jacobs said this change would apply to all boards.
38 Commissioner Dorosin amended the motion to add a sentence that says for travel
39 requests from all advisory board members will go through Board Chair and then to the County
40 Manager.
41 John Roberts said in order for this change to apply to the ABC Board, additional
42 language will be needed, as the ABC Board is not an advisory board. He said it will need to say
43 an advisory board, or any board, that utilizes this policy by approval of the Commissioners.
44
45 VOTE: UNANIMOUS
46
47 A motion was made by Commissioner Dorosin, seconded by Commissioner Price to
48 allow the ABC Board to use the travel policy as amended.
49
50 VOTE: UNANIMOUS
5
1
2 h. Resolution of Approval — Conservation Easement for the Captain John S. Pope
3 Farm; and Approval of Budget Amendment#10-B
4 The Board considered voting to approve a resolution for the purchase of and
5 acceptance by Orange County of an agricultural conservation easement for the Captain John S.
6 Pope farm; and approve Budget Amendment#10-B.
7
8 Commissioner Jacobs asked if the Popes were in attendance this evening.
9 David Stancil, Department of Environment, Agriculture, Parks and Recreation (DEAPR)
10 Director, said no.
11 Commissioner Jacobs said he wanted to highlight the leveraging of many sources of
12 funding for this acquisition. He said it protects prime farmland, and it is the type of multi-tasking
13 that the Lands Legacy is supposed to do. He commended the Popes and DEAPR staff.
14
15 A motion was made by Commissioner Jacobs, seconded by Commissioner Pelissier to
16 approve the Resolution of Approval — Conservation Easement for the Captain John S. Pope
17 Farm; and Approval of Budget Amendment#10-B.
18
19 VOTE: UNANIMOUS
20
21 a. Minutes
22 The Board approved the minutes from May 19, 23, 26 and June 2, 7, 2016 as submitted by the
23 Clerk to the Board.
24 b. Motor Vehicle Property Tax Releases/Refunds
25 The Board adopted a resolution, which is incorporated by reference, to release motor vehicle
26 property tax value for one (1) taxpayer with a total of one (1) bill that will result in a reduction of
27 revenue in accordance to NCGS.
28 c. Renewal of Contract with Holcomb and Cabe, L.L.P. to Provide Legal Services to the
29 Department of Social Services
30 The Board renewed a contract for legal representation for the Department of Social Services
31 and authorized the County Manager to sign.
32 d. FY 2016-17 Home and Community Care Block Grant for Older Adults Funding Plan
33 The Board approved the recommended Home and Community Care Block Grant (HCCBG) for
34 Older Adults Funding Plan for Fiscal Year 2016-17 and authorized the Chair to sign.
35 f. Fiscal Year 2015-16 Budget Amendment#10
36 The Board approved the budget, grant, and capital project ordinance amendments for fiscal
37 year 2015-16 for Department of Aging; Animal Services; Miscellaneous; Emergency Telephone
38 System Fund; Governing Management and Non-Departmental; Asset Management Services;
39 Health Department; and County Capital Project Ordinance.
40 g. Application for North Carolina Education Lottery Proceeds for Chapel Hill — Carrboro
41 City Schools (CHCCS) and Contingent Approval of Budget Amendment #10-A Related
42 to CHCCS Capital Project Ordinances
43 The Board approved an application to the North Carolina Department of Public Instruction
44 (NCDPI) to release proceeds from the NC Education Lottery account related to FY 2015-16
45 debt service payments for Chapel Hill —Carrboro City Schools (CHCCS), and to approve
46 Budget Amendment#10-A (amended School Capital Project Ordinances), contingent on the
47 NCDPI's approval of the application.
48 i. Authorization to Award the Bid and Contract for Construction of the Fairview Park
49 Parking Expansion Project
50 The Board authorized the County Manager to:
6
1 1. Award the bid and, upon County Attorney review, execute the construction contract
2 for the Fairview Park Parking Expansion Project during the summer break in an amount
3 not to exceed the project budget;
4 2. Approve project change orders for the project up to the project budget; and
5 3. Approve a resolution to preserve the County's ability to reimburse itself for initial
6 project costs from financing proceeds that may become available.
7 j. Approval of Senior Lunch Caterer Contract with Nantucket Grill, Inc.
8 The Board approved the food service caterer contract with Nantucket Grill, Inc. to provide noon
9 meals for the Home and Community Care Block Grant-funded Senior Lunch Program at the
10 Seymour and Passmore Centers for the period July 1, 2016 to June 30, 2017 with an optional
11 one year extension and authorized the Manager to sign.
12 k. Contract Amendment to the Existing Interlocal Agreement between Orange County
13 and the Town of Chapel Hill for the "LAUNCH Chapel Hill" Small Business Incubator
14 The Board amended the existing Interlocal Agreement between Orange County and the Town
15 of Chapel Hill enabling LAUNCH Chapel Hill to add space to the incubator facility's existing
16 office to accommodate more start-up companies, and thereby increase the County's shared
17 cost to support the facility and authorized the Manager to sign.
18
19 6. Public Hearings
20 NONE
21
22 7. Regular Agenda
23
24 a. Approval of Fiscal Year 2016-17 Budget Ordinance, County Grant Projects, and
25 County Fee Schedule
26 The Board considered approving the Fiscal Year 2016-17 Budget Ordinance, County
27 Grant Projects, and County Fee Schedule.
28 Paul Laughton, Budget Director, went into each of the replacement sheets at the
29 Commissioners' places.
30 Paul Laughton said there were some replacement pages at the Commissioners' places:
31 Attachment 1- replacement of page 2 of the Resolution of Intent to Adopt; and Attachment 2-
32 replacement of page 3, under section III of the revenues, of the budget ordinance. He said
33 when the impact of funding on outside agencies was reviewed by the BOCC on June 16th, staff
34 underestimated the impact on calculations and had to revise the amounts. He said that
35 changed the budget ordinance increase from the resolution of intent to adopt by $42,460,
36 regarding outside agencies.
37 Paul Laughton referred to Attachment 4, the County Fee schedule, and noted there is a
38 replacement page for page 51 of the fee schedule. He said the Solid Waste Programs Fee was
39 inadvertently left out. He noted the fee has not changed. He said the Clean Wood Vegetative
40 Waste fee was also omitted, and should have been included as a fee change, moving from
41 $18/ton to $20/ton.
42 Commissioner Jacobs said not all of the outside agencies are listed and specifically
43 noted the Senior Care of Orange County, the Soltys Day center. He said it is struggling, and it
44 use to be part of Orange County government. He said he would like the Manager to come back
45 with updates regarding this program, to insure funding this day center going forward.
46 Chair McKee said this item could come back as a budget amendment, if necessary.
47 Commissioner Jacobs said there is no need, as this was a fully funded request.
48 Bonnie Hammersley said she and Department on Aging Director Janice Tyler have
49 talked about how Orange County can support this organization going forward in 2017-18.
50 Commissioner Rich asked if a decision was made about Mental Health America.
7
1 Paul Laughton said Mental Health America was funded at $5,000 and Freedom House
2 at $30,000.
3 Commissioner Rich asked if, since the two agencies are merging, $35,000 is being
4 given, and services are potentially being duplicated.
5 Bonnie Hammersley said Ms. White, Mental Health of America, said services would not
6 be duplicated. She said funds were requested for the expansion of other services, which could
7 not be accomplished with the County funding.
8 Commissioner Rich said it would be good to have a follow up report.
9 Commissioner Rich said Mental Health of America was helping Family Success Alliance
10 zone 4, and she wanted to talk to the Health Department about what would happen to the
11 navigators from zone 4 without this support system. She said transportation is an issue in zone
12 4.
13 Commissioner Price said these two organizations are coming together but it will not lead
14 to a duplication of services. She said both organizations need funding. She said the services
15 have been expanded and 3 to 80 year olds are being served in a comprehensive care clinic.
16 She asked staff if there was room to increase the line item of Mental Health America.
17 Chair McKee said doing so would require a change to the Resolution of Intent, but the
18 issue can come back in the fall if the need should arise.
19 Commissioner Price said as long as it is understood that the organization can come
20 back and ask for more money.
21 Chair McKee said agencies can always make requests for the Board's consideration.
22 Commissioner Burroughs said Communities in Schools voted today to dissolve their
23 organization.
24 Commissioner Jacobs asked if there is an overarching statement, which is given to non-
25 profits, about applying for funding appropriations.
26 Bonnie Hammersley said there is an acknowledgement as to what Orange County has
27 adopted and instructions on reporting back on a quarterly basis, but she does not think there is
28 any statement about coming back throughout the year for additional funding. She said she
29 does get calls throughout the year from agencies, and there are budget amendments
30 considered on a monthly basis. She noted the social justice fund may be an appropriate
31 source.
32 Commissioner Jacobs said he is not encouraging agencies to ask for more funding, but
33 suggested having a set of guidelines.
34 Bonnie Hammersley said perhaps department heads can monitor outside agencies for
35 any concerns. She said this would allow more ongoing communication.
36 Paul Laughton said there are performance agreements with each agency after the
37 adoption of the budget. He said all agencies must provide quarterly reports in order to receive
38 the quarterly allocation.
39 Commissioner Rich asked if there is any additional information needed about this
40 merger of Freedom House and Mental Health of America, to insure that services are not being
41 duplicated. She said she is concerned about the growing number of non-profits who seem to
42 be doing the same thing. She said if these organizations worked together, more funds could be
43 allocated, and services likely improved.
44 Bonnie Hammersley said she would follow up.
45 Paul Laughton said Attachment 2 is the final budget ordinance:
46
47 Fiscal Year 2016-17
48 Budget Ordinance
49 Orange County, North Carolina
50
8
1 Be it ordained by the Board of Commissioners of Orange County
2
3 Section I. Budget Adoption
4
5 There is hereby adopted the following operating budget for Orange County for this fiscal year
6 beginning July 1, 2016 and ending June 30, 2017, the same being adopted by fund and activity,
7 within each fund, according to the following summary:
8
Current Interfund Fund Total
Fund Balance
Revenue Transfer Appropriated Appropriation
$200,404,26.
General Fund 8 $2,712,600 $12,726,944 $215,843,812
Emer•enc Tele•hone Fund $509,732 $0 $199,745 $709,477
Fire Districts Fund $5,313,405 $0 $15,000 $5,328,405
Section 8 (Housing) Fund $4,336,030 $2,840 $0 $4,338,870
Community Development
Fund $444,741 $448,172 $27,589 $920,502
Efland Sewer Operating Fund $200,900 $130,780 $0 $331,680
Visitors Bureau Fund $1,445,896 $0 $151,277 $1,597,173
School Construction Impact
Fees Fund $2,640,000 $0 $0 $2,640,000
Solid Waste/Landfill
Operations Enterprise Fund $9,895,615 $0 $2,094,340 $11,989,955
Sportsplex Enterprise Fund $3,319,970 $152,850 $3,472,820
Community Spay/Neuter Fund $40,000 $24,600 $64,600
Article 46 Sales Tax Fund $3,390,532 $0 $0 $3,390,532
9
10 Section II. Appropriations
11 That for said fiscal year, there is hereby appropriated out the following:
12
Function Appropriation
General Fund
Services $13,654,700
General Government $10,094,440
Public Safety $24,596,946
Human Services $37,249,977
Education $84,259,340
Support Services $14,058,009
Debt Service $26,211,196
Transfers to Other Funds $5,719,204
Total General Fund $215,843,812
Emergency Telephone System Fund
Public Safety $709,477
Total Emergency Telephone System Fund $709,477
Fire Districts
Cedar Grove $214,379
9
Greater Cha•el Hill Fire Service District $278,550
Damascus $97,214
Efland $494,871
Eno $603,321
River $179,565
New Hope $619,421 ..
Orange Grove $547,299
Orange Rural $1,110,723
South Orange Fire Service District $535,522
Southern Trian•le Fire Service District $210,339
White Cross $437,201
Total Fire Districts Fund $5,328,405
Section 8 (Housing) Fund
Human Services $4,338,870
Total Section 8 Fund $4,338,870
Community Development Fund (Urgent Repair
Program)
Human Services $273,328
Total Community Development Fund(Urgent Repair
Pro•ram $273,328
Community Development Fund (HOME Program)
Human Services $528,131
Total Community Development Fund(HOME
Pro•ram $528,131
Community Development Fund (Homelessness
Partnership Program)
Human Services $119,043
Total Community Development Fund(Homelessness
Program) .... $119,043
Community Development Fund Programs $920,502
Efland Sewer Operating Fund
Community Services $331,680
Total Efland Sewer Operating Fund $331,680
Visitors Bureau Fund
Support Services $1,597,173
Total Visitors Bureau Fund $1,597,173
School Construction Impact Fees
Transfers to Other Funds $2,640,000
Total School Construction Impact Fees Fund $2,640,000
Solid Waste/Landfill Operations
Solid Waste/Landfill Operations $11,989,955
Total Solid Waste/Landfill Operations $11,989,955
SportsPlex Enterprise Fund
Community Services $3,472,820
Total Sportsplex Enterprise Fund $3,472,820
10
Community Spay/Neuter Fund
Community Services $64,600
Total Community Spay/Neuter Fund $64,600
Article 46 Sales Tax Fund
Community Services $3,390,532
Total Article 46 Sales Tax Fund $3,390,532
1
2 Section III. Revenues
3 The following fund revenues are estimated to be available during the fiscal year beginning July
4 1, 2016 and endin• June 30, 2017, to meet the fore•oin• a••ro•riations:
Function Appropriation
General Fund 11111111111111111111111111
Property Tax $149,498,811
Sales Tax $22,066,641
Licenses & Permits $328,000
Intergovernmental $15,787,579
Char•es for Services $11,681,503
• $155,000
Miscellaneous $886,734
Transfers from Other Funds $2,712,600
A••ro•riated Fund Balance $12,726,944
Total General Fund $215,843,812
Emergency Telephone System Fund
Char•es for Services $509,732
A••ro•riated Fund Balance $199,745
Total Emer•enc Tele•hone S stem Fund $709,477
Fire Districts
Property Tax .... $5,312,736
Earnin•s $669
A••ro•riated Fund Balance $15,000
Total Fire Districts Fund $5,328,405
Section 8 (Housing) Fund
Intergovernmental $4,336,030
From General Fund $2,840
Total Section 8 Fund $4,338,870
Community Development Fund (Urgent Repair Program)
From General Fund $273,328
Total Community Development Fund(Urgent Repair
Pro•ram $273,328
Community Development Fund (HOME Program)
Intergovernmental $350,885
Program Income $38,069
From General Fund $139,177
Total Community Development Fund(HOME Program) $528,131
Community Development Fund(Homelessness
Partnership Program)
Intergovernmental $55,787
From General Fund $35,667
11
Appropriated Fund Balance $27,589
Total Community Development Fund(Homelessness
Partnershi• Pro•ram $119,043
Total Communit Develo•ment Fund Pro•rams $920,502
Efland Sewer Operating Fund
Char•es for Services $200,900
From General Fund $130,780
Total Efland Sewer Operating Fund $331,680
12
1
Visitors Bureau Fund
Occu•anc Tax $1,212,706
Sales & Fees $500
Intergovernmental $232,590
Investment Earnin•s $100
A..ro.riated Fund Balance $151,277
Total Visitors Bureau Fund $1,597,173
School Construction Impact Fees Fund
Impact Fees $2,640,000
Total School Construction Im•act Fees Fund $2,640,000
Solid Waste/Landfill Operations
Sales & Fees $7,386,396
Intergovernmental $248,000
Miscellaneous $121,500
Licenses & Permits $120,000
Interest on Investments $15,000
General Fund Contribution for Sanitation Operations $2,004,719
A••ro•riated Reserves $2,094,340
Total Solid Waste/Landfill Operations $11,989,955
Sportsplex Enterprise Fund
Charges for Services $3,319,970
From General Fund $152,850
Appropriated Fund Balance $0
Total Sportsplex Enterprise Fund $3,472,820
Community Spay/Neuter Fund
Animal Tax $29,000
Intergovernmental $0
Miscellaneous $11,000
Appropriated Fund Balance $24,600
Total Community Spay/Neuter Fund $64,600
Article 46 Sales Tax Fund
Sales Tax Proceeds $3,390,532
Total Article 46 Sales Tax Fund $3,390,532
2
3 Section IV. Tax Rate Levy
4 There is hereby levied for the fiscal year 2016-17 a general county-wide tax rate of 87.8 cents
5 per $100 of assessed valuation. This rate shall be levied in the General Fund. Special district
6 tax rates are levied as follows:
7
8
Cedar Grove 7.36
Greater Chapel Hill Fire Service District 15.00
Damascus 10.30
Efland 7.00
Eno 7.99
13
Little River 4.06
New Hope 10.45
Orange Grove 7.00
Orange Rural 8.36
South Orange Fire Service District 10.00
Southern Triangle Fire Service District 10.30
White Cross 11.00
Chapel Hill-Carrboro School District 20.84
1
2 Section V. General Fund Appropriations for Local School Districts
3 The following FY 2016-17 General Fund Appropriations for Chapel Hill-Carrboro
4 City Schools and Orange County Schools are approved:
5
6 a) Current Expense appropriation for local school districts totals $77,201,412, and equates
7 to a per pupil allocation of$3,868.
8 1) The Current Expense appropriation to the Chapel Hill-Carrboro City Schools is
9 $46,388,977.
10 2) The Current Expense appropriation to the Orange County Schools is
11 $30,812,435.
12 b) Recurring Capital appropriation for local school districts totals $3,000,000
13 1) The Recurring Capital appropriation to the Chapel Hill-Carrboro City Schools
14 totals $1,802,700.
15 2) The Recurring Capital appropriation to the Orange County Schools totals
16 $1,197,300.
17 c) Long-Range (Pay-As-You-Go) Capital appropriation for local school districts totals
18 $3,799,346
19 1) The Long-Range (Pay-As-You-Go) Capital appropriation to the Chapel Hill-
20 Carrboro City Schools totals $2,283,027.
21 2) The Long-Range (Pay-As-You-Go) Capital appropriation to the Orange County
22 Schools totals $1,516,319.
23 d) School Related Debt Service for local school districts totals $15,372,383.
24 e) Additional County funding for local school districts totals $3,354,000
25
26 (1) School Resource Officers and School Health Nurses Contracts - Total
27 appropriation of$3,354,000 to cover the costs of School Resource Officers
28 in every middle and high school, and a School Health Nurse in every
29 elementary, middle, and high schools in both school systems.
30
31 Section VI. Schedule B License
32
33 In accordance with Schedule B of the Revenue Act, Article 2, Chapter 105 of the North Carolina
34 State Statutes, and any other section of the General Statutes so permitting, there are hereby
35 levied privilege license taxes in the maximum amount permitted on businesses, trades,
36 occupations or professions which the County is entitled to tax.
37
38 Section VII. Animal Licenses
39
40 A license costing $10 for sterilized dogs and sterilized cats is hereby levied. A license for un-
41 sterilized dogs and a license for un-sterilized cats is $30 per animal.
14
1
2 Section VIII. Board of Commissioners' Compensation
3
4 The Board of County Commissioners authorizes that:
5 • Salaries of County Commissioners will be adjusted by any wage increase and/or any
6 other general increase granted to permanent County employees. For fiscal year 2016-
7 17, the approved budget includes a total 3% wage increase, 2% effective July 1, 2016,
8 and an additional 1% effective January 1, 2017.
9 • Annual compensation for County Commissioners will include the County contribution for
10 health insurance, dental insurance and life insurance that is provided for permanent
11 County employees, provided the Commissioners are eligible for this coverage under the
12 insurance contracts and other contracts affecting these benefits.
13 • County Commissioners' compensation includes eligibility to continue to participate in the
14 County health insurance at term end as provided below:
15
16 o If the County Commissioner has served less than two full terms in office (less
17 than eight years), the Commissioner may participate by paying the full cost of
18 such coverage. (If the Commissioner is age 65 or older, Medicare becomes the
19 primary insurer and group health insurance ends.)
20
21 o If the County Commissioner has served two or more full terms in office (eight
22 years or more), the County makes the same contribution for health insurance
23 coverage that it makes for an employee who retires from Orange County after 20
24 years of consecutive County service as a permanent employee. If the
25 Commissioner is age 65 or older, Medicare becomes the primary insurer and
26 group health insurance ends. The County makes the same contribution for
27 Medicare Supplement coverage that it makes for a retired County employee with
28 20 years of service.
29
30 o Annual compensation for Commissioners will include a County contribution for
31 each Commissioner to the Deferred Compensation (457) Supplemental
32 Retirement Plan that is the same as the County contribution for non-law
33 enforcement County employees in the State 401 (k) plan. For fiscal year 2016-
34 17, the approved budget continues the County contribution of $27.50 per pay
35 period and a County contribution match of up to $63.00 semi-monthly.
36
37 Section IX. Budget Control
38
39 General Statutes of the State of North Carolina provide for budgetary control measures
40 to exist between a county and public school system. The statute provides:
41
42 Per General Statute 115C-429:
43 (c) The Board of County Commissioners shall have full authority to call for, and the Board of
44 Education shall have the duty to make available to the Board of County Commissioners, upon
45 request, all books, records, audit reports, and other information bearing on the financial
46 operation of the local school administrative unit.
47
48 The Board of Commissioners hereby directs the following measures for budget administration
49 and review:
15
1 That upon adoption, each Board of Education will supply to the Board of County
2 Commissioners a detailed report of the budget showing all appropriations by function and
3 purpose, specifically to include funding increases and new program funding. The Board of
4 Education will provide to the Board of County Commissioners a copy of the annual audit,
5 monthly financial reports, copies of all budget amendments showing disbursements and use of
6 local moneys granted to the Board of Education by the Board of Commissioners.
7
8 The Board of Commissioners hereby approves the following financial policies:
9 1. The County will not initiate pay-as-you-go funding until October 1 of each fiscal year,
10 and pending a review of the first quarter financial report, with the exception of County
11 appropriations to the school districts and any other County Manager exceptions.
12 2. The County will initiate measures to recoup sales tax proceeds on school capital
13 projects through the conveyance of school property to the County with the school
14 property reverting back to the school districts at the end of the construction period.
15 3. The County will ensure that all monthly general ledger postings occur by the 10th work
16 day of each month.
17 4. The County will ensure that monthly financial reports are available by the 15th work day
18 of each month.
19 5. The County will not issue debt for a project until a bid award date and construction start
20 date is established.
21
22 Section X. Internal Service Fund - Dental and Health Insurance Fund
23
24 The Dental Insurance Fund accounts for the receipt of premium payments from the County for
25 its employees and from the employees for their dependents, and the payment of employee
26 claims and administration expenses. Projected receipts from the County and employees for
27 fiscal year 2016-17 are $521,054 and projected expense for claims and administration for fiscal
28 year 2016-17 is $521,054.
29
30 The Health Insurance Fund accounts for the receipt of premium payments from the County for
31 its employees and from the employees for their dependents, and the payment of employee
32 claims and administration expenses. Projected receipts from the County and employees for
33 fiscal year 2016-17 is $9,304,200 and projected expense for claims and administration for fiscal
34 year 2016-17 is $9,304,200.
35
36 Section XI. Internal Service Fund -Vehicle Replacement Fund
37 The Vehicle Replacement Fund will centralize and account for the purchase and replacement of
38 County vehicles purchased with revenues and funding provided by the Governmental Funds of
39 Orange County (General Fund, Special Revenue and Grants Funds). Projected sources of
40 revenues and funds for fiscal year 2016-17 will be $789,722 of short-term installment financing
41 and internal reserves, and the projected expenses for the purchase of vehicles for fiscal year
42 2016-17 will be $789,722.
43
44 Section XII. Agency Funds
45
46 These funds account for assets held by the County as an agent for other government units, and
47 by State Statutes, these funds are not subject to appropriation by the Board of County
48 Commissioners, and not included in this ordinance.
49
50 Section XIII. Other Post-Employment Benefits (OPEB) Trust Fund
16
1
2 The Board of Commissioners approves the following resolution as a part of the Budget
3 Ordinance to formally establish an OPEB Trust Fund:
4
5 WHEREAS, the Local Government Other Post-Employment Benefits Fund (the "OPEB Fund")
6 established pursuant to North Carolina General Statutes ("NCGS") Section 147-69.4 consists of
7 contributions made by local governments, public authorities and other entities authorized to
8 make contributions to the OPEB Fund ("Participants"), which contributions are irrevocable;
9
10 WHEREAS, the assets of the OPEB Fund are not subject to the claims of creditors of any
11 Participants and may only be withdrawn by a Participant to provide other postemployment
12 benefits to individuals, who are former employees, or beneficiaries of former employees of the
13 Participant, and who are entitled to other post-employment benefits payable by the Participant
14 within the meaning of NCGS Section 147-69.4; and
15
16 WHEREAS, the Commissioners of Orange County, North Carolina has determined that it is
17 advisable and in the best interests of Orange County, North Carolina to make contributions to
18 the OPEB Fund, as provided in that certain Contribution Agreement between Orange County,
19 North Carolina and the Treasurer, the form of which has previously been made available to the
20 Commissioners of Orange County, North Carolina (the "Contribution Agreement").
21
22 NOW, THEREFORE, BE IT RESOLVED, that the Commissioners hereby acknowledges and
23 approves an initial contribution of $250,000 to the OPEB Fund (the "Contribution") pursuant to
24 the terms and conditions of the Contribution Agreement between Orange County, North
25 Carolina and the Treasurer in the form presented to the Commissioners;
26
27 FURTHER RESOLVED, that the appropriate officers, managers, and representatives of
28 Orange County, North Carolina (the "Authorized Representatives") are hereby authorized and
29 directed to execute and deliver the Contribution Agreement, to take any other actions deemed
30 necessary or appropriate to consummate the transactions provided for therein, and to cause
31 the Contribution to be made;
32
33 FURTHER RESOLVED, that all actions heretofore taken by any of the Authorized
34 Representatives of Orange County, North Carolina acting on behalf of the County in
35 furtherance of the foregoing resolutions are hereby ratified, adopted, approved and confirmed in
36 all respects; and
37
38 FURTHER RESOLVED, that the Authorized Representatives of Orange County, North
39 Carolina acting on behalf of the County are hereby authorized to take all such other actions as
40 they may deem necessary or appropriate to give effect to the foregoing resolutions.
41
42 Section XIV. Encumbrances
43
44 Operating funds encumbered by the County as of June 30, 2016 are hereby reappropriated to
45 this budget.
46
47 Section XV. Capital Projects & Grants Fund
48
49 The County Capital Improvements Fund, Schools Capital Improvements Fund, Community
50 Development Fund and the Grant Projects Fund are hereby authorized. Appropriations made
17
1 for the specific projects or grants in these funds are hereby appropriated until the project or
2 grant is complete.
3
4 The County Capital Projects Fund FY 2016-17 budget, with anticipated fund revenues of
5 $19,745,878 and project expenditures of $19,745,878 is hereby adopted in accordance with
6 G.S. 159 by Orange County for the fiscal year beginning July 1, 2016, and ending June 30,
7 2017, and the same is adopted by project.
8
9 The School Capital Projects Fund FY 2016-17 budget, with anticipated fund revenues of
10 $46,303,209, and project expenditures of $46,303,209 is hereby adopted in accordance with
11 G.S. 159 by Orange County for the fiscal year beginning July 1, 2016, and ending June 30,
12 2017, and the same is adopted by project.
13
14 The County Grant Projects Fund FY 2016-17 budget, with anticipated fund revenues of
15 $652,605, and project expenditures of $652,605, is hereby adopted in accordance with G.S.
16 159 by Orange County for the fiscal year beginning July 1, 2016, and ending June 30, 2017,
17 and the same is adopted by project.
18
19 Any capital project or grant budget previously adopted, the balance of any anticipated, but not
20 yet received, revenues and any unexpended appropriations remaining on June 30, 2016, shall
21 be reauthorized in the FY 2016-17 budget.
22
23 Section XVI. Contractual Obligations
24
25 The County Manager is hereby authorized to execute contractual documents under the
26 following conditions:
27
28 1. The Manager may execute contracts for construction or repair projects that do not
29 require formal competitive bid procedures, and which are within budgeted departmental
30 appropriations, for which the amount to be expended does not exceed $250,000.
31 2. The Manager may execute contracts for general and/or professional services which are
32 within budgeted departmental appropriations, for purchases of apparatus supplies and
33 materials or equipment which are within the budgeted departmental appropriations, and
34 for leases of personal property for a duration of one year or less and within budgeted
35 departmental appropriations for which the amount to be expended does not exceed
36 $89,999.
37
38 3. Contracts executed by the Manager shall be pre-audited by the Financial Services
39 Director and reviewed by the County Attorney to ensure compliance in form and
40 sufficiency with North Carolina law.
41
42 4. The Manager may sign intergovernmental service agreements in amounts under
43 $90,000.
44
45 5. The Manager may sign intergovernmental grant agreements regardless of amount as
46 long as no expenditure of County matching funds, not previously budgeted and
47 approved by the Board, is required. Subsequent budget amendments will be brought to
48 the Board of County Commissioners for revenue generating grant agreements not
49 requiring County matching funds as required for reporting and auditing purposes.
50
18
1 6. The Manager and Attorney will provide a quarterly report to the County Commissioners
2 showing the type and amount of each intergovernmental agreement signed by the
3 Manager.
4
5 This budget being duly adopted this 21th day of June 2016.
6
7 Commissioner Jacobs referred to page 13, section 5a, and asked if the per pupil
8 allocation is based on the County Manager's adjusted per pupil rate, or on the State formula per
9 pupil.
10 Paul Laughton said it is the per pupil rate based on the State formula. He said there are
11 19,959 budgeted students for both school districts, at the per pupil rate of $3,868, totaling
12 $77,201,412.
13 Commissioner Jacobs said he recalled discussing the idea of having an asterisk to
14 indicate that the State reporting formula did not reflect the total per pupil as adjusted by the
15 Manager's to eliminate the fair funding formula.
16 Paul Laughton said these references have been made in the education section.
17 Commissioner Jacobs asked if the percentage increase could be given.
18 Paul Laughton said, with the new appropriation amount recommendation through the
19 fair funding, as well as the Board's approved funding, the increase is approximately 4.6% from
20 last year. He said the total number of students decreased in both school systems, and debt
21 service is also less.
22
23 A motion was made by Commissioner Dorosin, seconded by Commissioner Rich to
24 adopt—Attachment 2 - the FY2016-17 Budget Ordinance Orange County, North Carolina.
25
26 VOTE: UNANIMOUS
27
28 A motion was made by Commissioner Dorosin, seconded by Commissioner Rich to
29 adopt Attachment 3 for the County Approved Grant projects FY 2016-17, totaling $652,605.
30
31 VOTE: UNANIMOUS
32
33 A motion was made by Commissioner Pelissier, seconded by Commissioner Rich to
34 adopt Attachment 4, the FY 2016-17 County Fee Schedule.
35
36 VOTE: UNANIMOUS
37
38 b. Approval of the Five-Year Capital Investment Plan and Approval of the Orange
39 County CIP Projects of$68,533,166 for FY2016-17
40 The Board considered accepting the FY2016-21 Orange County Five-Year Capital
41 Investment Plan, and to approve funding for FY2016-17, as stated in Attachment 2, Year 1
42 (FY2016-17) in the Capital Investment Plan (CIP); and adopt the FY2016-17 County Capital
43 projects as stated in Attachment 3 and FY2016-17 School Capital projects as stated in
44 Attachment 4.
45 Paul Laughton reviewed the 5-year CIP Investment Plan, and the Orange County CIP
46 Projects.
47
48 A motion was made by Commissioner Burroughs, seconded by Commissioner Pelissier
49 for the Board to approve the Orange County CIP projects of the FY2016-21 Orange County
50 Five-Year Capital Investment Plan in Attachment 2 totaling $68,533,166 in FY2016-17.
19
1
2 VOTE: UNANIMOUS
3
4 Commissioner Jacobs said the Southern Branch Library is being deferred at the request
5 of the Town of Carrboro, and it is a mutually beneficial arrangement at this time.
6
7 Paul Laughton reviewed Attachment 3, on page 7.
8
9 A motion was made by Commissioner Jacobs, seconded by Commissioner Rich to
10 adopt Attachment 3- County Capital projects totaling $19,745,878 in FY2016-17.
11
12 VOTE: UNANIMOUS
13
14 Paul Laughton reviewed Attachment 4, on pages 8 and 9.
15
16 A motion was made by Commissioner Burroughs, seconded by Commissioner Rich to
17 approve the School Capital Improvement Projects in Attachment 4 totaling $46,303,209 in
18 FY2016-17. (Assumes the November 2016 Bond Referendum is approved, and does not
19 include Lottery proceeds of$1,356,362; specific lottery funded projects will be presented to the
20 Board of County Commissioners as part of separate budget amendments during FY2016-17).
21
22 VOTE: UNANIMOUS
23
24 Commissioner Jacobs asked the Chair or the Manager to communicate the Board's
25 appreciation to all advisory boards for their advice, expertise, and work regarding
26 recommendations for outside agency funding. He said the BOCC made some decisions that
27 were different from these recommendations, but that should in no way reflect any disrespect.
28 Chair McKee asked if a formalized letter could be written to that effect.
29 Commissioner Dorosin agreed with Commissioner Jacobs' comments, and said he also
30 wanted to commend the Board of County Commissioners for the work it did to fund the schools,
31 outside agencies, as well as its own budget.
32
33 c. Bicycle Safety Task Force Amended Resolution, Appointments and Identification
34 of Commissioner Liaison
35 The Board reviewed applicants to the Bicycle Safety Task Force, consider an amended
36 Bicycle Safety Task Force Resolution, and make appointments.
37 Chair McKee said the Board of County Commissioners reviewed this item on June 7th,
38 and asked that it be brought back tonight with an amended resolution.
39 Abigaile Pittman, Planner, said the OUTBoard reviewed and revised the resolution on
40 June 15th
41 Chair McKee said he attended the meeting on June 15th.
42 Commissioner Rich thanked staff for reviewing and clarifying this item.
43
44 ORANGE COUNTY BOARD OF COMMISSIONERS
45
46 Revised Resolution Authorizing the Creation of a Bicycle Safety Task Force, Charge, Term
47 and Composition of Members to Serve on the Task Force
48
20
1 WHEREAS, the issue of bicycle safety has been a topic of interest by various County groups
2 over the past several years, including discussions by the Orange Unified Transportation Board
3 (OUTBoard), the Board of County Commissioners (BOCC), and citizen groups; and
4
5 WHEREAS, a petition related to bicycle safety was brought forward at the BOCC's November
6 6, 2014 meeting during Petitions by Board Members and subsequently reviewed by the
7 Chair/Vice Chair/Manager agenda team; and
8
9 WHEREAS, in response to the petition the Manager, Chair and Vice Chair discussed the topic
10 with NCDOT at its regular quarterly meeting; and Planning staff worked with the OUTBoard and
11 a subcommittee to develop recommendations; and
12
13 WHEREAS, the BOCC received the OUTBoard's Bicycle and Pedestrian Safety Report,
14 including recommendations, at its June 16, 2015 meeting; and
15
16 WHEREAS, there exists a need to address bicycle safety in accordance with the
17 recommendations of the OUTBoard's Bicycle and Pedestrian Safety Report; and
18
19 WHEREAS, the creation of the Bicycle Safety Task Force and approval of the composition,
20 charge and term to same is within the purview of the BOCC; and
21
22 WHEREAS, it is the best interest of the citizens of Orange County to create a Bicycle Safety
23 Task Force;
24
25 NOW, THEREFORE, BE IT RESOLVED that the Orange County Board of Commissioners, by
26 approval of this resolution, does authorize the creation of a Bicycle Safety Task Force with
27 member composition in accordance with the following guidelines:
28
29 A. Size and Composition —
30 1. No larger than 18 people total
31 2. Stakeholders from each of the groups below would be included in the
32 membership, and a Board of County Commissioner liaison:
33 a. Law enforcement agencies (Sheriff's Department, Highway Patrol)
34 b. School representatives
35 c. Orange County Visitor's Bureau
36 d. NCDOT staff
37 e. County and regional planning staff
38 f. County business
39 g. A representative from the Hillsborough/Orange County Chamber
40 of Commerce and the Chapel Hill/Carrboro Chamber of
41 Commerce
42 h. Bicycle advocacy groups
43 i. Those who work with driver's education classes and traffic
44 offenders
45 j. Up to six (6) additional interested and concerned Orange County
46 residents
47 k. Two (2) OUTBoard members.
48
21
1 B. Appointment — The Bicycle Safety Task Force shall be appointed by the BOCC.
2 The staff shall return to the BOCC in May with an OUTBoard recommended list
3 of individuals to be appointed to the Task Force.
4
5 C. Term —The Bicycle Safety Task Force shall operate for a term not to exceed one
6 (1) year from the future appointment date of the Bicycle Safety Task Force.
7
8 D. Charge —The charge of the Bicycle Safety Task Force shall be the following;
9 1. Develop a campaign for bicycle safety education and research;
10 2. Develop an implementation timetable with estimated funding request
11 information within the first 5 meetings, and present it to the OUTBoard for
12 review and recommendation, and review and approval by the BOCC; and
13 3. Develop an implementation report and present it to the OUTBoard for review
14 and recommendation, and review, approval and funding commitment by the
15 BOCC.
16
17 A motion was made by Commissioner Rich, seconded by Commissioner Pelissier for the
18 Board to:
19 -Approve the amended Bicycle Safety Task Force Resolution (Attachment 3);
20 -Review and appoint the 18 applicants that have been recommended by the OUTBoard
21 (Attachment 1).
22
23 VOTE: UNANIMOUS
24
25 A motion was made by Commissioner Jacobs, seconded by Commissioner Rich to
26 appoint Commissioner Price as the BOCC liaison to the Task Force.
27
28 VOTE: UNANIMOUS
29
30 A motion was made by Commissioner Rich, seconded by Commissioner Pelissier to
31 select Heidi Perry as the Chair of the Bicycle Safety Task Force.
32
33 Commissioner Price asked if the Task Force can decide who the chair would be.
34 Commissioner Rich said she spoke to several members, and Heidi Perry is very
35 passionate about bike safety.
36 Commissioner Jacobs said he agreed with Commissioner Price, but this group has 17
37 members and it may save time having an experienced person take charge in running the
38 meetings.
39 Commissioner Dorosin said the committee has members representing both sides of the
40 issue, and, as such, it would be best to let the group pick their chair.
41 Commissioner Rich said she disagreed because everyone on this committee is in favor
42 of bike safety, and the group is tasked to come back with bike safety guidelines.
43 Commissioner Dorosin said he respectfully disagreed.
44
45 VOTE: Ayes, 4 (Chair McKee, Commissioner Jacobs, Commissioner Rich, Commissioner
46 Pelissier); Nays, 3 (Commissioner Burroughs, Commissioner Dorosin, Commissioner Price)
47
48 MOTION PASSES
49
50
22
1 d. Addition of Wake County to the Renamed Triangle Tax District and Approval of
2 the Wake County Transit Plan and Multiparty Interlocal Transit Agreement
3 The Board considered voting to approve the addition of Wake County to the renamed
4 Triangle Tax District and approval of the Wake County Transit Plan and Multiparty Interlocal
5 Transit Agreement.
6 Bonnie Hammersley read a letter from Wake County-
7
8 Western Triangle Tax District Partners:
9
10 I am writing to provide you with an update on the Wake County Transit Plan and to request two
11 actions from your organization to facilitate the expected addition of Wake County to the
12 Triangle Tax District ("Special District"), the renamed and expanded district currently known as
13 the Western Triangle Tax District. Wake County's participation in the Special District, if the
14 funding is approved by Wake County voters through an advisory referendum, will allow our
15 region to continue to work cooperatively to expand and improve transit options for our strongly
16 linked communities. The actions requested are:
17
18 1) Local Government Sales Tax Act ("the Act") N.C.G.S. 105-508, et seq. The Act requires that
19 in the event of expansion of the Special District, existing members must approve the financial
20 plan of any new member; and
21
22 2) Approval & Execution of an Agreement Setting Forth the Mutual Understanding of the Parties
23 as to the Scope and Content of the Financial Plan Between Research Triangle Regional Public
24 Transportation Authority("GoTriangle'): Durham County; Orange County; Wake County,
25 Capital Area Metropolitan Planning Organization; Durham, Chapel-Hill, Carrboro Metropolitan
26 Planning Organization,- and Burlington-Graham Metropolitan Planning Organization
27 ("Agreement").
28
29 The purpose of this Agreement is to set forth the formal approval of the Financial Plan for the
30 Special District as required by the Act and a mutual understanding among the parties as to the
31 financial terms and conditions governing the collection and expenditure of revenues for transit
32 systems within the (expanded) Special District.
33
34 In order for Wake County and its partners to remain on schedule for the anticipated November
35 8, 2016 advisory referendum, Wake County is requesting final approval of both the Wake
36 Transit Plan (incorporating the Wake County Financial Plan) and the proposed Agreement
37 enclosed herein on or before August 12, 2016 by authorizing resolution from your Board of
38 Commissioners or Executive Board.
39
40 John Roberts said he had several conversations with the Wake County Attorney about
41 this item, and he submitted a specific motion which the Board would need to make tonight. He
42 passed out the motion.
43 Commissioner Dorosin asked if there is anything particularly special about this topic to
44 require a specially worded resolution.
45 John Roberts said no, and that this motion will just cover all bases.
46 Commissioner Pelissier said she has been following this closely, and waiting for Wake
47 County to do this so that plans can move forward. She expressed her support for the motion.
48 John Roberts said he is asking that the Manager be able to approve and execute the
49 agreement once it is in its final form. He said he does anticipate any substantive changes in
50 the final document, but it is not currently in its final form.
23
1 Karen Porter, GoTriangle Associate General Counsel, said the Board's consideration of
2 this item is appreciated.
3 Chair McKee said he is concerned with the Board is approving something, when it is not
4 in a final form.
5 John Roberts said the agreement does not contain about Orange County expending
6 funds at this time, and the comments noted in this evening's packet are primarily the types of
7 changes the Board would see in the final document.
8 Chair McKee said he watched the Orange County and Durham Plan change constantly
9 for months and months, so he is leery of anything involved in this process.
10 John Roberts agreed, and said he totally understands. He said Wake County is on a
11 short cycle right now and needs things to move quickly.
12 Commissioner Pelissier said there is no binding cost to the County in this motion. She
13 said when regional buses come in to play, there will be negotiations with Wake County
14 regarding cost share. She said this is the only item, under which, Orange County would have
15 any financial obligations.
16
17 A motion was made by Commissioner Pelissier, seconded by Commissioner Rich to:
18
19 a. Add Wake County to the Renamed Triangle Tax District.
20
21 b. Approve the Wake County Financial Plan (as set forth in the Wake County
22 Transit Plan) pursuant to NCGS 105-508.1.
23
24 c. Approve GoTriangle's conducting of a referendum in Wake County pursuant to
25 NCGS 105-509(b)(1).
26
27 d. Authorize the Orange County Manager to enter into an Agreement Setting Forth
28 the Mutual Understanding of the Parties as to the Scope and Content of the
29 Financial Plan upon final review of the County Attorney.
30
31 VOTE: UNANIMOUS
32
33 8. Reports
34 NONE
35
36 9. County Manager's Report
37 Bonnie Hammersley said the petitions that were submitted this evening will go forward,
38 and there will not be a chair-vice chair meeting until after the summer break. She said she will
39 check on Commissioner Price's inquiry about the Sheriff's department's salaries. She said
40 there will be some ongoing communication over the summer break, and questions from the
41 BOCC are always welcomed.
42
43 10. County Attorney's Report
44 John Roberts said he would be sending the Board some General Assembly updates this
45 week. He said the local language needed for the lease has passed the Senate and is now
46 calendared in the House.
47
48 11. Appointments
49
50 a. Appointments to the Orange County Criminal Justice Advisory Council
24
1 The Board considered making/confirming appointments to the Criminal Justice Advisory
2 Council.
3
4 A motion was made by Commissioner Pelissier, seconded by Commissioner Jacobs to
5 appoint the following to the Criminal Justice Advisory Council:
6
Position Number Special Representation Appointee/Designee
1 Senior Resident Superior Court Judge Carl Fox and/or Judge
Judge or Designee (1) Alan Baddour
2 Chief District Court Judge or Judge Joseph M. Buckner or
Designee (1) Designee Pamela Weiden
3 District Attorney or Designee James "Jim" Woodall
(1)
4 Public Defender or Designee James E. Williams, Jr.
(1)
5 Clerk of Court or Designee (1) James Stanford
6 Orange County Sheriff or Sheriff Charles Blackwood
Designee (1)
7 Chapel Hill Police Chief (1) Chief Chris Blue
8 Carrboro Police Chief Chief Walter Horton or
Designee: Captain Chris Atack
9 Hillsborough Police Chief Chief Duane Hampton
10 Chief Magistrate or Designee Tony Oakley
(1)
11 Department of Social Services Nancy Coston
Director (1)
12 Health Department Director (1) Dr. Colleen Bridger
13 Mental Health representative Cardinal Innovations/OPC
(1) Executive Director Debra
Farrington
14 Child Support Services Director Janet Sparks
(1)
15 Faith Community Orange County Correctional
representative (1) Institution Chaplain Jerry L.
Love
16 Probation and Parole Chief Aries E. Cox
17 Substance Abuse Provider (1) Freedom House Counselor
Troy Manns
18 Re-Entry Advocate and/or Clean Slate Project Attorney
Individual Formerly Involved in (SCSJ)
the Criminal Justice System (1) Bethan Eynon
19 Juvenile Justice Chief Court Peggy Hamlett
Counselor
20 OCS Representative (1) Orange High Assistant
Principal Will Okun
21 CHCCS Representative (1) CHCCS Board Member Joal
Broun
22/23 County Commissioners (2) Commissioner Jacobs
Commissioner Pelissier
24 Mebane City Police Chief Chief Terrance Caldwell
25
1
2 VOTE: UNANIMOUS
3
4 Commissioner Dorosin commended the efforts of Caitlin Fenhagen, Criminal Justice
5 Resource Manager.
6
7 b. Adult Care Home Community Advisory Committee—Appointments
8 The Board considered making appointments to the Adult Care Home Community
9 Advisory Committee.
10
11 A motion was made by Commissioner Rich, seconded by Commissioner Pelissier to
12 appoint the following to the Adult Care Home Community Advisory Committee:
13
14 • Appointment to a one (1) year training term (Position #1) "At-Large" representative for
15 Christine Cresha Cianciolo expiring 06/21/2017.
16 • Appointment to a second full term (Position #3) "At-Large" representative for Deborah
17 Rider expiring 06/30/2019.
18 • Appointment to a second full term (Position #10) "At-Large" representative for Dr.
19 Beverly Foster expiring 06/30/2019.
20
21 VOTE: UNANIMOUS
22
23 c. Advisory Board on Aging —Appointments
24 The Board considered making appointments to the Advisory Board on Aging.
25
26 A motion was made by Commissioner Price, seconded by Commissioner Jacobs to
27 appoint the following to the Advisory Board on Aging:
28
29 • Appointment to a partial term (Position #2) "At-Large" representative for Colin Austin
30 expiring 06/30/2017.
31 • Move member Teri Driscoll from (Position #2) "At-Large" representative to (Position #6)
32 "Hillsborough Town Limits" representative to replace Ed Flowers, III (second full term
33 expires 06/30/2016) expiring 06/30/2019.
34 • Appointment to a second full term (Position #10) "At-Large" representative for Dr.
35 Margaret Cohn expiring 06/30/2019.
36 • Appointment to a first full term (Position #11) "At-Large" representative for Heather
37 Altman expiring 06/30/2019.
38
39 VOTE: UNANIMOUS
40
41 d. Bond Education Committee -Appointments
42 The Board reviewed and considered an appointment to the Bond Education Committee.
43
44 A motion was made by Commissioner Price, seconded by Commissioner Jacobs to
45 appoint Sandra McKee to the Bond Education Committee.
46
47 VOTE: UNANIMOUS
48
49 e. Nursing Home Community Advisory Committee —Appointments
26
1 The Board considered making appointments to the Nursing Home Community Advisory
2 Committee.
3
4 A motion was made by Commissioner Rich, seconded by Commissioner Jacobs to
5 appoint the following to the Nursing Home Community Advisory Committee:
6
7 • Appointment to a partial term (Position #2) "At-Large" position for Molly Stein expiring
8 03/31/2018.
9 • Appointment to a second full term (Position #9) "At-Large" position for Susan Deter
10 expiring 06/30/2019.
11
12 VOTE: UNANIMOUS
13
14 f. Orange County Board of Adjustment—Appointments
15 The Board considered making appointments to the Orange County Board of
16 Adjustment.
17
18 A motion was made by Commissioner Rich, seconded by Commissioner Price to
19 appoint the following to the Orange County Board of Adjustment:
20
21 • Appointment to a first full term (Position #3) "At-Large" representative for Samantha
22 Cabe expiring 06/30/2019.
23 • Appointment to a partial term (Position #4) "At-Large Alternate" for Karen Raleigh
24 expiring 06/30/2017.
25
26 VOTE: UNANIMOUS
27
28 Discussion ensued about the Planning Board position on the Board of Adjustment that
29 has been vacant for three years, and whether it was a statutory position, or if the Board could fill
30 this position with an Orange County resident.
31 John Roberts said he would research this issue, and get back to the Board later in the
32 meeting.
33
34 12. Board Comments
35 Commissioner Price said the opening of the Cedar Grove Community Center was a
36 wonderful event.
37 Commissioner Burroughs had no comments.
38 Commissioner Dorosin said the 4th Circuit Court of Appeals in Richmond heard oral
39 argument on the North Carolina voting issues.
40 Commissioner Rich said tomorrow is the Triangle J Council of Government's (TJCOG)
41 Executive Director's review, and she is part of the review committee, and feels the Executive
42 Director has done an excellent job.
43 Commissioner Rich said the Community Home Trust was having an informative get
44 together tomorrow night at City Kitchen, and everyone was invited to attend.
45 Commissioner Jacobs said is there a meeting on the Mountain to Sea Trail (MST) on
46 Monday, June 27th. He asked if confirmation could be provided regarding the location. He said
47 the first meeting of the Firearms Safety Committee is tomorrow night, and he and Chair McKee
48 would be attending.
27
1 Commissioner Pelissier said there are some letters in the agenda packets from the
2 Mayor of Hillsborough on the train station. She said the GoTriangle staff is seeking updates
3 regarding this station.
4 Commissioner Pelissier referred to the Light Rail Project, and said the Federal Transit
5 Administration has been asked to delay rating the project until the status of the funding cap is
6 known.
7 Commissioner Pelissier said if the cap is lifted, the state funding would not be what was
8 expected in the plan. She said GoTriangle is proactively looking at other sources for funding.
9 Commissioner Jacobs thanked Max Bushell, Town Hillsborough Transportation Planner,
10 for his responses to his questions about the rail.
11 Bonnie Hammersley said the MST meeting is not yet scheduled, but staff is considering
12 June 30th at Grady Brown Elementary School. She said there is a MST discussion scheduled at
13 the Orange Water and Sewer Association (OWASA) Board meeting on June 23rd
14 Commissioner Jacobs said on June 30th the Chamber has their annual event to honor
15 the local elected leaders.
16 Bonnie Hammersley said staff would look for another date.
17 Chair McKee asked if John Roberts found anything on the Board of Adjustment (BoA).
18 John Roberts said there is no statutory requirement for a Planning Board representative
19 on the BoA, but is limited by the BoA's adopted County policies and procedures, and also by
20 the Unified Development Ordinance (UDO). He said the Board of County Commissioners can
21 appoint who it wants and can amend the BoA document.
22 Chair McKee asked Craig Benedict, Planning Director, if this was a position that could
23 be filled soon, in order to have a Planning Board representative on the BoA.
24 Craig Benedict said he would share this with the Planning Board at their next meeting.
25 Commissioner Dorosin said he does not have a strong interest in having a Planning
26 Board representative on the BoA. He does not see a benefit to having a person serve on two
27 boards.
28 Commissioner Rich said given this discussion, it may be good to send out a notice in
29 order to garner more interested residents.
30 John Roberts cautioned that the Planning Board is a policy board, and BoA is a quasi-
31 judicial board, and a Planning Board member would need insure that policy opinions would not
32 influence their actions on the BoA.
33 Commissioner Jacobs asked Craig Benedict to communicate to the Planning Board that
34 if it does not fill this position, then the Planning Board will lose the opportunity.
35 Chair McKee said he would be very interested in hearing more about the alternative
36 financing for GoTriangle, and he requested that Commissioner Pelissier get this information to
37 share with the BOCC.
38 Commissioner Pelissier said she would do so. She said many other locations around
39 the country have spoken to her about the need to "cobble" resources together as funding is so
40 difficult.
41 Chair McKee said the Board had discussed a pilot program for Connect Orange with
42 Durham Tech, and asked Commissioner Price to consult with Commissioner Jacobs,
43 Commissioner Dorosin, and the newly appointed BOCC representative to Durham Tech, Mr.
44 Lee Storrow, over the summer break, and bring back a recommendation in the fall.
45
46 13. Information Items
47
48 • June 7, 2016 BOCC Meeting Follow-up Actions List
49 • Tax Collector's Report— Numerical Analysis
50 • Tax Collector's Report— Measure of Enforced Collections
28
1 • Tax Assessor's Report — Releases/Refunds under $100
2 • Memorandum Regarding Rogers Road Community Development Block Infrastructure
3 (CDBG-I)Application
4 • Memorandum Regarding Hillsborough Train Station Funding and the Proposed 2016
5 Appropriations Act
6 • BOCC Chair Letter Regarding Petitions from June 7, 2016 Regular Meeting
7
8 14. Closed Session
9 NONE
10
11 15. Adjournment
12
13 A motion was made by Commissioner Rich, seconded by Commissioner Price to
14 adjourn the meeting at 9:08 p.m.
15
16 VOTE: UNANIMOUS
17
18 Earl McKee, Chair
19 Donna Baker
20 Clerk to the Board
21