HomeMy WebLinkAbout2016-452-E Arts - Northside Elem. School - Spring 2016 Arts Grant Agreement A
DocuSign Envelope ID: EAFDD22A-03CF-43DD-BC1A-FC763196B728
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ORANGE COUNTY ARTS COMMISSION
SPRING, 2016 GRANT AGREEMENT °
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THIS AGREEMENT, entered into this 8th day of August, 2016, by and between Orange County
("County"), by and through the Orange County Arts Commission ("Arts Commission") and
Northside Elementary School ("Grant Recipient").
WHEREAS, the Arts Commission is a countywide arts agency that ensures the growth of
local arts experiences by providing funding and support for diverse high quality programs and
projects.
WHEREAS, the Arts Commission administers the Spring and Fall Arts Grants Program
to provide economic opportunities to Orange County artists and non-profit organizations
coordinating arts projects benefiting the citizens of Orange County.
WHEREAS, the Spring Arts Grants Program is supported by Arts Commission with
funds from the Grassroots Program of the North Carolina Arts Council, an agency of the
Department of Cultural Resources and the National Endowment for the Arts.
WHEREAS, the Grant Recipient was selected by the Arts Commission to receive the
Spring Arts Grant through the procedures duly adopted by the Arts Commission; and
WHEREAS, both parties wish to promote and maintain the integrity and clarity of the
Grant Recipient's ideas and statements and delineate the Grant Recipient's obligations to the
County;
NOW, THEREFORE, the County and the Grant Recipient, for the consideration and
under the conditions hereinafter set forth, agree as follows:
1. Approved Grant Project. Grant funds are provided under this Agreement for the project
("Project") described in the Grant Recipient's Grant Application, attached hereto and
incorporated herein as Exhibit A.
2. Grant Award. Grant funds in an amount not to exceed Six Hundred and Fifty Dollars
($650) have been awarded by the Arts Commission to the Grant Recipient for the
approved Project. These funds must be matched at least dollar-for-dollar with cash from
the Grant Recipient's funds not derived from either Orange County appropriations or the
North Carolina Arts Council.
3. Contingency. This grant is contingent on North Carolina Arts Council Grassroots
Program funding to the Arts Commission. Final decisions on Grassroots Program funds
to the North Carolina Arts Council are subject to approval by the North Carolina General
Assembly.
4. Responsibilities of the Grant Recipient
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DocuSign Envelope ID: EAFDD22A-03CF-43DD-BC1A-FC763196B728
A. Implementation. The Project implementation shall take place between July 1,
2016 and June 30, 2017. The Project shall be implemented in the manner
described in Exhibit A. Time is of the essence in the implementation of the
Project.
B. Modifications to project. Grant Recipient shall present major changes to the
original proposal, including but not limited to changes in design, implementation
schedule and increase in Project budget by more than 10%, in writing to the Arts
Commission for approval. Arts Commission shall approve or disapprove Grant
Recipient's request for modifications within seven (7) days of receipt thereof
Consent to project modifications shall not be unreasonably withheld. Arts
Commission's decisions shall be in writing. In the event the Arts Commission
fails to approve or disapprove the requested modifications within the time stated
herein, the modifications shall be deemed approved.
C. Non—assignment. The grant cannot be assigned or transferred to a different project
or artist without prior written approval of the Arts Commission.
D. Records. Grant Recipient must maintain records and other evidence pertaining
to costs incurred and revenues acquired during the Project implementation. Grant
Recipient shall maintain financial records pertaining to the Project for three (3)
years from the date of this Agreement, in case of audit.
E. Use of Funds. Grant Recipient shall not use the grant funds to repay outstanding
taxes or other debts of any nature. The grants shall be utilized solely for the
purpose of implementing the Project and Project related expenses.
F. Final Report. Grant Recipient shall submit to the Arts Commission a Final Report
on July 7, 2017 . The Final Report shall be in the format required by the
North Carolina Arts Council. Failure to submit the Final Report or late
submission of the Final Report, for any reason, shall be grounds for denial and/or
cancellation of grant funds for the Project and future grant proposals.
5. Responsibilities of the Arts Commission
A. Payment. The Arts Commission shall release the grant funds in the amount of
$650 to the Grant Recipient.
6. Publicity
A. Acknowledgement. Credit must be given to the Orange County Arts
Commission using the Arts Commission logo and if State funds are received
to the North Carolina Grassroots Program in brochures, news releases,
programs, and all other printed and online publications. Copies of such printed
materials must accompany the evaluation report. When no printed information is
used, verbal credit shall be given. In addition, all print and promotional material
must include the following credit line (check all that apply):
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DocuSign Envelope ID: EAFDD22A-03CF-43DD-BC1A-FC763196B728
i. County Funds Only. "This program is supported by the Orange
County Arts Commission."
ii. X North Carolina Arts Council Funding. "This program is supported by the
Orange County Arts Commission with funds from the Grassroots Program of
the North Carolina Arts Council, a state agency. "
B. The Grant Recipient must enter all events, exhibits and performances open to the
public and related to this grant award on the ExploreChapelHillARTS.com
website and display ExploreChapelHillARTS.com publicity materials
(postcards, brochures, etc.) prominently and consistently at their venue or
performance space. In addition, the Grant Recipient must add a link to the
ExploreChapelHillARTS.com (ExploreChapelHillARTS.com logo preferred)
to their main webpage. The Grant Recipient shall contact the Orange County Arts
Commission for replacement ExploreChapelHillARTS.com publicity materials.
7. Indemnity. The Grant Recipient agrees to indemnify and hold harmless the County, the
Arts Commission and the North Carolina Arts Council and their officers and employees
from any and all claims or actual injury, damage or loss to a person, or real or personal
property that results from or is in any way connected to the use of the grant funds.
8. Independent Contractor. The Grant Recipient is an independent contractor and not an
employee, agent or other representative of the County and/or the Arts Commission.
Nothing contained in this Agreement shall be construed to create the relationship of
principal and agent, or employer and employee, between Grant Recipient and Arts
Commission or Orange County Government. Grant Recipient understands and agrees
that he/she is not authorized to incur any expenses or any liability whatsoever on behalf
of the County or the Arts Commission and has no authority, expressed or implied, to
obligate or make representations on behalf of the County or the Arts Commission. In
addition, Grant Recipient agrees to maintain his or her own worker's compensation
insurance for himself/herself and his or her employees for the duration of the art work's
installation.
9. Termination
A. In the event of any of the circumstances set forth below (hereinafter referred to as
"default"), the Arts Commission may immediately terminate this Agreement:
(i) Any fraudulent representation in any verification required to obtain
payment under this Agreement or other dishonesty on a material matter
relating to the performance of services under this Agreement.
(ii) Nonperformance, incomplete service or performance, or failure to
satisfactorily perform any part of the Project or to comply with any
provision of this Agreement, as determined by the Arts Commission in its
sole discretion.
3
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DocuSign Envelope ID: EAFDD22A-03CF-43DD-BC1A-FC763196B728
(iii) Failure to adhere to the terms of applicable county, state or federal laws,
regulations, or stated public policy.
B. In the event of default by the Grant Recipient, the Arts Commission has the
discretion to elect to terminate this Agreement, in whole or in part and/or require
the Grant Recipient to repay the grant funds within seven (7) from written notice
of default or allow the grant recipient the opportunity to cure the default. This
clause shall not be interpreted to limit the County's or the Arts Commission's
remedies in law or in equity.
10. Miscellaneous.
A. Entire Agreement. This Agreement and the attachments contain the final and
entire understanding of the parties with respect to the subject matter of this
Agreement. All modifications and amendments to this Agreement shall be in
writing. This Agreement shall be binding upon the parties, their heirs, successors
and assigns.
B. Governing Law. This Agreement shall be interpreted in accordance with the laws
of the State of North Carolina and the Orange County.
C. Entire Agreement and Signatures. The parties have read this Agreement and agree
to be bound by all of its terms, and further agree that it constitutes the complete
and exclusive statement of the Agreement between the parties unless and until
modified in writing and signed by the parties. This Agreement together with any
amendments or modifications may be executed electronically. All electronic
signatures affixed hereto evidence the intent of the Parties to comply with Article
1 1A and Article 40 of North Carolina General Statute Chapter 66.
IN WITNESS WHEREOF, the Orange County and the Grant Recipient have signed this Grant
Agreement, effective on the last date this Agreement is signed by both parties as indicated by the
dates set forth under signatures below.
For and on behalf of the Grant Recipient
DocuSigned by:
E44.4 D 14.44• 8/12/2016
--EUFJAY4SBC:1C:4
Northside Elementary School Date
F en,iehalf of Orange County Government c 156lAkuit, tka"mt-IrStt 8/15/2016
8637991 B755E177...
Bonnie Hammersleys, County Manager Date
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Revised June 2015
DocuSign Envelope ID: EAFDD22A-03CF-4300-BC1A-FC763196B728
Arts in Education Grant — Spring
201647 Application Form
ORANGE COUNTY ARTS Orange County Arts Commission
COMINISSION
Promoting the artistic and cultural deve!opli7ent f Orange County, North Carolina
Evaluation Criteria
Jj Artistic merit of program.
• Populations served-impact for geographic&traditionally under-served tx:ipulations.
• Feasibility of proposed activity&effectiveness in providing high-impact arts experiences in schools.
w Cooperation between schools and artists.
* Evidence of feasibility of progr. community support, and responsiveness to community needs.
• integration of arts program into grade-level appropriate curriculum,
1 Applicant Information
°
Applicant Name A Si A E one., e SAo
Mailing Address 3 5 0 CA dwell . ct CA. 1 ,W A/c, 2.7516
Daytime Phone 11V AP4.0 Fax Number I If 1r- 6/A10
Email Address 41 dirt /0 et 41,i 4„ Web Site /le,. cheer. /</Z . Li s.
eb
Project Director 4e0 1-'4 . Title ,-.1T L.0 .C.'1A8'0"
DUNS Number 07 9f, goo 0'
2 Project Director information
.4% ."`"'
Project Director Home Address .44 , A 44 4-15. /
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Daytime Phone 1t- g Even 46,ing Phone 17 Y T-tø
Email Address ade J /0 m b CO211
3 Grant Request Summary
Arts Program Grant Request 0
rota!Cash Match
Total Organizatio al Budget 2014-2015
(PTSA/Cultural Enrichment 2015-2016 ,0 ,
Committee/Arts Progr. ) 2016-2017 ,
Summery Statement for Proposed Uses of Arts in Education Grant
e itA.Cht
919/96:-2011 - 131 West Margaret Lane, Rooi ii 216, Hillsborough, NC P7378 wwwarts range.org
DocuSign Envelope ID: EAFDD22A-03CF-43DD-BC1A-FC763196B728
Northside Elementary PTA Cultural Arts Committee
Spring 2016 Arts in Education Grant Application
School Profile
In 2013 Northside Elementary School (NES) opened in the Chapel Hill Carrboro City
Schools (CHCCS) district in Orange County. This school was intentionally built in the
historic Northside neighborhood, centrally located in downtown Chapel Hill on the same
site where three African-American schools existed from 1924-1966. Northside Elementary
currently enrolls 485 students, drawing on residents from neighborhoods throughout the
town of Chapel Hill and Carrboro. Northside offers classes in Pre-K through 5th Grade
including a class for Special Needs and programs in English as a Second Language,
Exceptional Children and Gifted Education. NES ranks second in the district for students
needing subsidized lunches; therefore many of our families are not able to contribute to
fundraising efforts that raise money for PTA programs such as Cultural Enrichment.
School's Art Programs
We celebrate cultural diversity at Northside and find that students can learn effectively
about others through music, art and performance. The Cultural Arts Committee worked
with the Carrboro Arts Center this year to bring performances in puppet theater and
African American music to our school. In addition, we have an afterschool program called
iNavigate which focuses on performance; the club organized and performed the play
"Annie"for the first time this year. Another afterschool program is Navigators on the Move
which focuses on music and rhythm and community outreach. When relevant and
applicable,a grade level may participate in a field trip that focuses on the arts. For example
this year the Kindergarten class went to the Carolina Theater in Durham to see a
performance of the Princess and the Frog. Every fall Northside hosts an Art and Music
Showcase Night where students display their visual art and participate in musical and
sometimes dance performances. In addition, teachers and staff often come together to
dance and sing during school assemblies. Our Physical Education Coach organizes a Spring
Dance Flight where each class learns a different dance from a different time period and
culture. NES also hosts an International Navigator Night in the spring where Northside
families often demonstrate their native culture through music and dance. All of these
programs are important to Northside and require funding or assistance from the PTA.
Proposed Uses of Grant Funds
The grant funds will enable the PTA and the Cultural Enrichment Committee to offer three
cultural art performances to all of the students at Northside. Through the PTA's
fundraising efforts,we are currently able to fund two programs: David Gonzalez who
through musical storytelling focuses on lessons from Aesops Fables and the Power of
Kindness and Bullying and Bright Star Children's Theatre that will also host two age
specific shows focusing on African American History through the stories and history of
George Washington Carver and Martin Luther King. Funding from the OCAC will allow us
to bring the North Carolina Youth Tap Ensemble to the whole school population at NES as
well. All of these programs are very important to Northside Elementary as we continue to
understand the African American heritage of this school's neighborhood community, build
compassionate relationships within a diverse student body and find inspiration in the Arts
as a mode of creative expression and common language that students from different
DocuSign Envelope ID: EAFDD22A-03CF-43DD-BC1A-FC763196B728
Northside Elementary PTA Cultural Arts Committee
Spring 2016 Arts in Education Grant Application
Proposed Uses of Grant Funds continued
backgrounds can engage in together. A performance by NC Youth Tap Ensemble is an
exciting opportunity for our school community as dance is woven into our daily lives at
Northside- it is incorporated into our physical education program, two afterschool
programs, numerous special events and in general is an important part of the culture of the
school. The North Carolina Youth Tap Ensemble performance will "feature rhythmic dance
from a variety of genres and include "brief stories about the history of tap dance".
Northside students will have the opportunity to see fellow North Carolinians,ages 8-18
come together in a performance that has received worldwide recognition. This dance
performance would expose our students to performance art,world history as well as our
local community(the Ensemble is based out of Chapel Hill). We would hope that NES
students could identify with these young dancers and in turn be inspired and encouraged
to pursue their own artistic dreams and goals.
Geo_grphy of Audience
All of the Cultural Arts performances will be for the entire student body at NES. Northside
Elementary currently enrolls 485 students representing 7 races and ethnicities:
approximately 14% are Asian, 23% are Black/African American, 14%are Hispanic, less
than 1%are American Indian/Alaskan Native, 4%are Mixed Race, less than 1% are Native
Hawaiian/Pacific Islander and 45% are White. NES has 51..4% boys and 48..6%girls and
93.4% of students are ages 6-11. NES has approximately 9.5% Limited English Proficiency
(LEP) students and 9% of students have special needs. As an indicator of socioeconomic
status, Northside Elementary School has the second highest free and reduced priced lunch
in the district at 38.5%. The PTA of Northside feels it is very important to bring relevant art
and performance programs to Northside students who othe 'ise would not be able to
afford to go see these programs at UNC or the Carrboro Arts Center.
DocuSign Envelope ID: EAFDD22A-03CF-43DD-BC1A-FC763196B728
11/
4.1N/
essf/ 2016-17 Arts in Education Application Page Three
ORANGE COUNTY ARTS
commissom
Financial Information
Please provide a projected budget for your prop sed project utilizing the f rmat below,
Project Expenses Cash Grant Amount Applicant
Expenses Requested Cash Match
A Personnel(Employees)
Administrative staff( %)'
Artistic staff( %).
Technical/Product n staff( Tor
*Show%of wages devot • to this project
B Outside Fees and Services
Artistic contracts 1 Is
-4- 6 Co 4.15-0
Other •ntracts:
C Space Rental
D Travel
E Marketing
F wining Project Expen -
ize on separate sheet)
G Total Cash Expenses /0 0
6 SO + 5O
Project Income Cash Income
A Admissions
B Contracted Services Revenue
C Other Revenue(specify):
D Private Support
Corporate support(specify):
Foundation support(specify):
• her private support(specify):
E Government Support
Federal
State/r (not including this r uest)
Local(not including this request)
F Applicant Cash J, if 5.-0
G Grant Amount Requested k 0
in this application
H Total Cash Income ii..0 0
(must at least equal Total Cash Expenses,
It G in Project Fxpenses)
DocuSign Envelope ID: EAFDD22A-03CF-43DD-BC1A-FC763196B728
Northside Elementary PTA Cultural Arts Committee
Spring 2016 Arts in Education Grant Application
PTA Cultural Arts Committee Budget
2016-2017 Proposed Programs
$ 725 David Gonzalez
$ 725 Bright Star Theater
$ 650 NC Youth Tap Ensemble
$ 2,100 Total cost and Proposed Budget
$ 1,450 Available PTA funds from Read A Thon fundraiser
$ 650 Requesting grant funding to supplement
DocuSign Envelope ID: EAFDD22A-03CF-43DD-BC1A-FC763196B728
Ide
tutN/
Gine
ORANGE COUNTY ARTS
COMMISSION
2016 17 Arts in Education Application Page Four
Signatures
Sign re of Proiect ir tor , Date
M;idd r"
Typed or Printed Name - Project Director
Sr/12 Cl/
Signature of Autho zing Official Date
lel
Typed or Printed Name Authorizing Official
INCOMPLETE APPLICATIONS WILL NOT BE FUNDED
DocuSign Envelope ID: EAFDD22A-03CF-43DD-BC1A-FC763196B728
N Irths a IEf Inmlentary S. ho.i I TA u get °1's. Act al for 2014-15
Actuals Budget $0 .*r Budget %of Budget Notes
Income
Dues nd Contributions
Fuss IF IFundr. l' 4,215.00 4,000.00 215,00 10538% Voluntary donations
Company Match,$400 GRANT
MI Ilan us Donations 1,347.'5 0.00 1,34"7.95 100.0% from ' C 'rt Grant
Nowthslde PTA Dins' 1,500.00 1,000.00 500.00 150.0% Dues
PTA Thrift Shop Allocation 0.(110 0.00 0.0* 0.0%
Total Dues and Contr1buti rune 7,062.95 5,000.00 2,062.95 141.26%
Fundraising Inc,1
B sterthon 168.00 11 1.00 0.00 100.0% Old fundraiser
Box Tops for Eucation 854.85 1,100.00 -24515 '77.71% Box Tops
FundYourPTA( aeon) 1„15106 1,200.00 -46.94 96.09% Amazon a, Scrip
R r-a-thon 16,480.05 15,000.00 1, *'0.05 109.:7% Main fundraiser Id auction
Restaurant Family Nights 611.00 1,000.00 -312.00 61.8% Family nights
Total Fundrising Inca:.1 19,273.96 18A .00 105.96 104.36%
interne. 1 and Refunds
Inte Income 0.00 100.00 •11f0.00 0.0%
T. Refunds 1,236.38 5688.50 667.88 217.48% Nonprofit Sales+µ.Use
Total Interest and Refun..s 1,236.31 668.50 567.88 114.95%
Ft riot Income
FIN Gro.' ry Gift Cards 1,280.00 1,000,00 280.00 12•.0% In and out f tr needy families IIIIMINIIIIIIMIIIIMIMM1111111=1 .11111111111.11111•1•11101
Total Restricted Inca . 1,280,00 1,000.00 280.00 128.0%
School Event's!';'" nil ,Inc. me
'Ingo Night 545,00 100.00 -25500 68.13% Community event
ao•k Fair 6,7.?.89 6„001.*0 7'' 89 112.48% In and out for Scholastic
Fail Festival 788.00 0.00 743,00 100.0% Community event
Spirit Items 4,298.00 4,000.00 298.00 107.45% T Shirts
,elk for Education Bo %:h 222,04 500.00 -277.96 44.41% In and Out for Art Teacher
Yearbook 2,053.00 3,500.00 -1,447.00 58.66% School Vearbiok
Tot-i School Event rwi ^r inco 14,654.93 14,800.00 145.07 99.02%
Total Inc.i9r. 43,508.22 39,936.50 3,571.72 101.94%
43,508,22 39,936.50 3,5"71„72 108.94%
Expen
Cu cm Northsrde Banner 0.00 1,500.00 -1,5t)00 0.0% N/A
Dues and Contribution Expenses
Nati .nai PTA Duos; f ru0,00 225.00 375,00 266.67% Dues to state
Pre 1 of 3
DocuSign Envelope ID: EAFDD22A-03CF-43DD-BC1A-FC763196B728
NI irthslide Berne itary Sc o 1 PTA Budget s. 411ctIllal for 2014-15
Actuala Budget $Over Budget -. of Budget Notes
PT- Council Dues 50.00 175,00 -125,00 ar, 57% Dues to council
11■11.11111111.111111111•INEMININ
Total Dues and Contribution Expen 4^ 6 651'00 40 1,00 250.00 162.5%
FIN Grocery Gift Card Purcha:-; 1,275.00 1,000,00 2/5,00 127 5% in and out for needy families
Fundraising Expenses
Box To•, for Edu ., in 43,15 300 10 -256.85 14.38% Mailing exo
Re:•-reithon 927,90 1,500.00 -572.10 61,86% Main fun.raiser
Total Fundraising Ex• rises 971.05 1,800,00 -828.95 53.95%
Grounds
Garden C;1 42 750,00 - .,58 90.86% Learning garden
Grounds 550.00 2,192,90 -1,1'42.90 25,08% Schoil grounds
•layground 5:2.54 1,000.00 .417.42 58 26% School playground
l'ot:I Gr•unds 1,814,00 3,942,90 -2,128.90 46.01%
Instructional ' : wit:is/Equip
Banquet Tables 1 ,00 350 00 -350.00 0.0% N/A
Not .•o to use fuill budget-funds
Cultur:I Enrich -nt 2,050.00 3,000 00 -950.00 68,33% req for other pui ses
Paper 984,04 1,000.00 -15 96 98,4% Paper
Technol•,y 10,77922 10,779.22 0.00 10$,80,i, 11P4Ds-in and out from PY
I IIMIMMOMMIIMMIMINIMISM
Total Instructional IVt: erials/Equip 13,813,26 1512922 -1315 6 91.3%
•TA l•rainistratio 1
1-; :• Checks 17.00 50,00 -33 00 34 0% ;i. lk tees
Bank t 43.25 0.00 43 25 100.0% dank fees
Hospitality 800,00 :00,00 0.00 100,0%Teacher appreciation
Insu :nee 215.00 215 00 0,00 100,0% Board insurance
President Di t' r- ion l'ry 1,200.00 1,20001 0.00 100,0% istlyteacher appreciation
Treasurer Discretionary 350,00 350.00 0,00 100.0% llostly supplies
i iiiiiiiiiiiiimiiii.......... ..................-,
Total PTA Administration 2,625 25 2,615,00 10 25 100.39%
School Event, - 1.i:s Expen t-s
5th Grade Gradu: ion Ceremony 60.43 500,00 -439 57 12,04% Funded by parents
Bingo Night 579.57 500.00 79 57 115.91% Community event
; ••k Fair 6,774.19 9,000,00 '774,19 1129% in an• out Scholastic
Fall Festival 673.79 500.00 173 79 134,76%Community event
International Night 0.00 500.00 -500.00 0,0% Not used
Spirit Item: 3,929.30 2,400M 1529.30 163,72% T shirts
Teacher/Staff Appreciatiol 2,235.00 2,23500 0 00 100,0% Teacher air, reciation
Yearbook 2261.94 3,500,00 -1,238,06 Yearbook
i111111111111111111•MIMMIIMINIIIIMI V MEMMIENIMIIIIMINIIIIIMMIMI 111111■11•1•1111•11=11EMIIIIM
64.63%
Tot:II Sch.ol Elent; MI -: Expen 4'4 1651422 16,210,00 304.22 101,88%
IF7),,!..e2 of 3
DocuSign Envelope ID: EAFDD22A-03CF-43DD-BC1A-FC763196B728
N•rthsid- Elle Ihlentary School PTA I:udget .1s. Actual t r 2014-15
Actuals Budget $Over Budget '. of Budget Notes
St 4ff Suppn
Art Teacher 470,'/8 500,00 .29,22 94 16% Funds for staff
F:nifty S t Tali:1 1,610.00 1,500.00 110.00 10/.33% Funds for staff
Literacy Coach(bookro•m In•••k7) 44.69 51.1 .00 -455,31 8,94% Funds for staff
Music Teacher 1,000.00 1,000 00 0,00 100,05/0 Funds for staff
PE Te.;cher 1391L81 1,500.00 -108,19 92,79% Funds for staff
Principal 750,00 750,00 0.00 W0.0% Funds for staff
.•rofessional Dwelt:pl.milt 1,;5:.00 3,000.00 114200 61 93% Funds for staff
School Nurse 443.05 500.00 -56,95 88.61% Funds for staff
Teacher Alto'; 1,7417 6/7124 9,300,00 .2,528.76 72.;1 ofo Funds for staff
Teacher Vahirts /24,56 1,000,00 -275 44 72,46% Funds for staff
Vice Princ11.71 500.00 500.00 0.00 100 0% Funds for staff
—.... , -•••••••••......--.
Total Staff Support 15,564,13 21,05100 100 -41,485.87 77.63%
Student Support
5th Gr7de Middle Sch.•I VI It 284,00 300,00 -16,00 94.67% Field trips
Field'Trips 2,399 86 2,400.00 -O 14 99 99% Reid trips
iNavil ate 300.00 300.00 0.00 100.0% School club
Navig.7 ors on the lik7•v- 250,00 250,00 0,00 100.0% School club
Pr M •latlon Pr••ram 0,00 2'0,00 -250.00 0,0% N/A
School Musical/Play 0,00 250,00 250,00 0 0% N/A
Student , . •assad.r.7 0,00 150,00 -150,00 0 0% N/A
Student Council 13,93 100,00 -86.07 13.93% Student council
---------- ou......,....--....... MIIIIMI 01.1••■•=mammaym
TOM Student Support 3,247.79 4,000,00 .152,21 81,2%
Transition
Carry Over Funds 000 400,1 ' -, 10.00 0,0%
— ,
Total Transition 0.00 400.00 .400,00 0,0%
--------- ,..........—.—......, ............ ,..........—.............
Total Expense 56,414 /0 67,047.12 10,5/2.42 84,23%
MMIEMMIEIRIIIMIIIMMINSIM 111■11MIIMMEMIIIMMON IMMI■111=111111=11111111AWI 11=1111111111111111111111111MIMMIIMINIMI
Net int;•Me -12r4 .48 -27,110.62 14,1. ,14 47.83% N'' I,4 fit-ti g 4'. resen0
P !e 3 of 3
DocuSign Envelope ID: EAFDD22A-03CF-43DD-BC1A-FC763196B728
Northside Elementary PTA
Profit & Loss Budget vs. Actual
July 2015 through June 2016
Actuals Budget $Over %
Income
Dues and Contributions
Fuss Free Fundraiser 4,402.00 4,200.00 202.00 104.81%
Miscellaneous Donations 181.19 750.00 -568.81 24.16%
Northside PTA Dues 2,127.00 1,500.00 627.00 141.8%
PTA Thrift Shop Allocation 3,943.13 0.00 3,943.13 100.0%
Total Dues and Contributions 10,653.32 6,450.00 4,203.32 165.17%
Fundraising Income
Box Tops for Education 1,607.40 1,100.00 507.40 146.13%
FundYourPTA(Amazon) 772.27 500.00 272.27 154.45%
Read-a-thon 14,213.53 15,000.00 -786.47 94.76%
Restaurant Family Nights 475.00 600.00 -125.00 79.17%
Scrip Program 792.90 0.00 792.90 100.0%
Total Fundraising Income 17,861.10 17,200.00 661.10 103.84%
Interest and Refunds
Tax Refunds 1,446.03 750.00 696.03 192.8%
Total Interest and Refunds 1,446.03 750.00 696.03 192.8%
Restricted Income
FIN Grocery Gift Cards 1,618.00 1,000.00 618.00 161.8%
Total Restricted Income 1,618.00 1,000.00 618.00 161.8%
School Events/Services Income
Bingo Night 656.00 600.00 56.00 109.33%
Book Fair 6,626.95 6,000.00 626.95 110.45%
Fall Festival 998.68 850.00 148.68 117.49%
Spirit Items 7,940.00 6,400.00 1,540.00 124.06%
Walk for Education Booth 135.00 0.00 135.00 100.0%
Yearbook 3,114.00 2,500.00 614.00 124.56%
Total School Events/Services Income 19,470.63 16,350.00 3,120.63 119.09%
Total Income 51,049.08 41,750.00 9,299.08 122.27%
51,049.08 41,750.00 9,299.08 122.27%
Expense
Dues and Contribution Expenses
National PTA Dues 0.00 225.00 -225.00 0.0%
NC PTA Dues 836.00 175.00 661.00 477.71%
PTA Council Dues 50.00 50.00 0.00 100.0%
Total Dues and Contribution Expenses 886.00 450.00 436.00 196.89%
FIN Grocery Gift Card Purchases 1,563.00 1,000.00 563.00 156.3%
Fundraising Expenses
Box Tops for Education 0.00 200.00 -200.00 0.0%
Reads-thon 893.02 1,500.00 -606.98 59.54%
Total Fundraising Expenses 893.02 1,700.00 -806.98 52.53%
Grounds
Garden 475.71 750.00 -274.29 63.43%
Grounds 0.00 2,000.00 -2,000.00 0.0%
Playground 253.99 500.00 -246.01 50.8%
Total Grounds 729.70 3,250.00 -2,520.30 22.45%
Instructional Materials/Equip
Cultural Enrichment 2,125.00 2,060.00 65.00 103.16%
Paper 108.67 1,000.00 -891.33 10.87%
Total Instructional Materials/Equip 2,233.67 3,060.00 -826.33 73.0%
Page 1 of 2
DocuSign Envelope ID: EAFDD22A-03CF-43DD-BC1A-FC763196B728
Northside Elementary PTA
Profit & Loss Budget vs. Actual
July 2015 through June 2016
Actuals Budget S Over %
PTA Administration
Bad Checks 0.00 50.00 -50.00 0.0%
Bank fees 224,99 50.00 174.99 449,98%
Hospitality 425.99 1,000.00 -574.01 42,6%
Insurance 215.00 230.00 -15.00 93.48%
President Discretionary 445.40 1,000.00 -554.60 44.54%
Treasurer Discretionary 394.05 350.00 44.05 112.59%
Total PTA Administration 1,705.43 2,680.00 -974.57 63.64%
School Events/Services Expenses
5th Grade Graduation Ceremony 93.40 500.00 -406.60 18,68%
Bingo Night 573.80 500.00 73.80 114.76%
Book Fair 6,627.48 6,000.00 627.48 110.46%
Fall Festival 676.10 750.00 -73.90 90.15%
Spirit Items 5,934.55 4,368.53 1,566.02 135.85%
Teacher/Staff Appreciation 1,363.59 2,000.00 -636.41 68.18%
Walk for Education Booth 462.25 0.00 462.25 100.0%
Yearbook 1,842.50 2,500.00 -657.50 73.7%
Total School Events/Services Expenses 17,573.67 16,618.53 955.14 105.75%
Staff Support
Art Teacher 430.26 1,000.00 -569.74 43.03%
Family Specialist 853.40 1,500.00 -646.60 56.89%
Literacy Coach(bookroom books) 190.95 250.00 -59.05 76.38%
Music Teacher 0.00 1,000.00 -1,000.00 0.0%
PE Teacher 1,117.86 1,500.00 -382.14 74.52%
Principal 341.96 500.00 -158.04 68.39%
Professional Development 2,221.81 3,000.00 -778.19 74.06%
School Nurse 479.62 500.00 -20.38 95.92%
Staff Walkie Talkies 1,473.50 1,550.00 -76.50 95.07%
Teacher Allocations 5,028.68 9,900.00 -4,871.32 50.8%
Teacher t-shirts 736.58 600.00 136.58 122.76%
Vice Principal 200.00 500.00 -300.00 40.0%
Total Staff Support 13,074.62 21,800.00 -8,725.38 59.98%
Student Support
5th Grade Middle School Visit 243.61 300.00 -56.39 81.2%
Field Trips 945.00 3,000.00 -2,055.00 31.5%
iNavigate 300.00 300.00 0.00 100.0%
Navigators on the Move 300.00 300.00 0.00 100.0%
Odyssey of the Mind 135.00 135.00 0.00 100.0%
Total Student Support 1„923.61 4,035.00 -2,111.39 47.67%
Transition
Carry Over Funds 10,466.36 -12,843.53 23,309.89 -81.49%
Total Transition 10,466.36 -12,843.53 23,309.89 -81.49%
Total Expense 51,049.08 41,750.00 9,299.08 122.27%
Net Income 0.00 0.00 0.00 0.0%
Page 2 of 2
DocuSign Envelope ID: EAFDD22A-03CF-43DD-BC1A-FC763196B728 20(4�2B1,7
Northside Proposed P..IA Budget::~ ��
7/1/2016 0/2017
Pro xoaed Budd=et Notes
Income and Capital
Capital
Balance Brought For r.ard 15,000.00 Read a Thon
Total Capital 15,000.00
Dues and Contributions
Fuss Free Fundraiser 4, n0,00 PTA kick-off membership driive+
Northside PTA dues 2,100.00 PTA kick-off membership drive+
OC Arts Grant 650.00 Grant for NC Tap Ensemble assembly )
eaver Street l,arket 251.00 .„eaver Street rebates
Total Dues and Contributions 7,xtW*.i'?iJ
Thrift Shop Never kno nat this be-could be$0
Restricted Income
FIN Grocery Gift Cards 1,,.00.00 Families in need funds-gift cards
Fundraising Income
l ox Tops for Education 900.00 Box tops from qualifying products
FuundYsurFTA(Amazon) 500.00 Amazon Ilnk
ShopWiithScrip Pr gram 750., New fundraiser year-round-gift card rebates
Read-a-tihon 14,000.00 This Is for the 2017-11 budget
Restaurant Family Nights 600.00 Partner with local resfauur its for spirit nights
Total Fundraising Income 16„750.00
interest and Refunds
Tax Refunds 8,200.00 Sales&Use"Faxes
Total Interest and Refunds 1,200.00
School Events/Services Inisme
Book Fair' 6„000,00 In and out Item Wnat builds library
Spirit Items 7„600.00 T Shirts,etc.
F°all Dance 1„i?CrI.1■I Fun community night-small fundraiser.
Yearbook 2,500.00 In and out item for splint
Total School)Events/Services Income 17,100.00
Total Income and Capitol 59,050.00
Expenses
Dues and Contribution Expenses
NCPTA Dues 900.00
National PTA Dues 225i•
PTA Council Dues 50.0H
Totall Dues and Contribution Expenses 1,175.00
Res'irioted Funds
FIN Grocery Grit Card Purr eases 1„600,00 Fundraiser for families i es In need. gift cards
Total Restricted Funds 1,610.00
Fundraising Expenses
Read-a-thou 750.00 Prizes and supplies for only large fundraiser
Box Tops for Education 1 r0.0 ailings,etc.
Total Fundraising E ;+eases 900.00
Grounds are immese and have required
Grounds additional funds
Garden 500.00
Grounds 1,000:
Pia,-'1 round 500.00
T•tall Grounds 2„00'1.00
DocuSign Envelope ID: EAFDD22A-03CF-43DD-BC1A-FC763196B728 2oI Lmt7
No thsude Proposed PTA r udget ';
instructional Materials/Equipment
*,,,9 ar„ ave ;`anzaeq,,,i ap'",'u�Cultural Enrichment 2,100.00 by 00 Arts Funds)
, ,����„�
�,� ,u,,,�� .,,, �� rtunatP.,Yy ,yeGS are est,or
Paper 500,00 communication
Total instruct rua.l Mlateriials/Equipme 2,600,00
President/Treasurer funds mostly used for
PTA Administration outrea ' Reacher support
Bad Checks 25.00
Bank V'ees 25,00
Hospitality 1,000,00
[Insurance 230.00
President Discretionary 750,00
Treasurer Discretionary 250.1
Total PTA Administration 2,280.00
Support for fundraisers/teacher appreciation/
School Events/Services Expenses student achievement/community nights
5th Grade Graduation Ceremony 500,00 District does not pay
Book Pair 6,,.i{'.0,00 VII and out
Spirit items 6„000.00 1 shirts„etc,
Teacher/Staff Appreciation 1,500„00
Fall Dance 700.00 Community event
Yearbook 2,500.00_
Total School i vernts/Seirvices Expenses 1 7,2 00.00
All items are to buy needed su.uppiles/materials
Staff Support to support students
Familly Specialist 1„500,00 Assistance for families and students
Principal 500,00
Vice Principall 500,00
School Nurse 1,000,00 Needed to increase nurse allocation
Al l Pro Dads 500.00 Special program
PE Teacher 500.00 PE Equipment
Music Teacher' 1„000„00 Music tea or purchases instruments
Art Teacher 1,000.00 Art mom has supplies„etc.
Professional Development 3,200,00 Per principal
Teacher t•shirts 1„000 00 T shirts are more expensive this year
'Teacher Allocations 9„900.• $200 per teacher,$250 per one teacher
Total Staff Support 20,600,00
Student Support
5"u'Grade muddle school'visit 300.00 District does not pay
Field Trips 3,000.00 Subsidize field trips buses
School extra-curricular focused on cxommunity
Navigate 300.Ii outreach/builiding
School extra-curricular focused on corrnirrnunity
Navigators on the Move 300.1'ti) outreach's uilding
Total Student Support 3900 00
Transition
e wound like to be able to carry over atll funds
from the Read-a-Thon to fund the folioirnng
year's budget,but right now„that is not possible
Carry Over funds....Read a Thon 6795 00 with all of the requests we have to fulfill,
Total Transition 6 795 I
Total Expenses 59050.00
Difference bet reen cash inflow and outflow -00
2
DocuSign Envelope ID: EAFDD22A-03CF-43DD-BC1A-FC763196B728
Northside Elementary PTA Cultural Arts Committee
Spring 2016 Arts in Education Grant Application
Artist Contact/ Bic) Information:
North Carolina Youth Tap Ensemble
Dates: Feb. 15,2017
Grades: K-8th
Description: The dancers of the North Carolina Youth Tap Ensemble engage
students with a dynamic, educational and inspiring program.Typically,we offer two
45-minute shows at each school featuring rhythmic dance from a variety of genres
as well as some drumming and singing. NCYTE performances include brief stories
about the history of tap dance and information about a variety of styles of rhythmic
dance.
Tech: Hardwood surface, preferably at least 30'x30' (minimum 20'x16') No special
lighting required; they provide their own sound system.
Fee: $650/ show
Links: httplio,,wv.,%incyte,orgtnediaividpp/
Contact: North Carolina Youth Tap Ensemble
Gene Medler,Artistic Director
1603 East Franklin Street
Chapel Hill, NC 27514
919-967-9624
David Gonzalez
Dates: October 26,2016. two shows
Description: Storyteller, musician, poet,actor,writer and music therapist, David Gonzalez,
is a one-of-a-kind artist. He has created numerous productions that combine compelling
drama, music,and multi-media; all of which enchant audiences nationwide with stories of
love, hope,courage, and wisdom.
Aes.Q.p.13..ops (grades PreK-3) Fast-paced, funny, and packed with audience
participation,Aesop Bops! features a potpourri of Aesop's classic stories including The Lion
and the Mouse,The Fisherman and His Wife,and The Turtle's Shell. This feast of funky,
physical storytelling leaves young audiences feeling like they had just performed the show
too!
Excerpt: http://www:youtube.comiwatch?v=vv9LVII8 Iak
Full Length: tapillyg....pMbeiodicIrKVj... GO
Madd_og4 Me -Bullying_and the Power of Kindness.(grades 3-6)
Through fables, myths, and stories from his own life growing up in a rough neighborhood,
David Gonzalez looks at the roles of bully, victim, and bystander and offers insights for
cultivating compassionate relationships and communities.
Behind the Scenes:httmilwArw,ygutube„c),fiwatch?v=ATFNo8A3EiE&feature=c4.-
gyprview&list=tilit-EbFFCOIAB,,,,13mXt.J.g0IX littps://youtu,beilzQE12vIrFc And here's a
great video about David's work from Chico CA-This quick video does a great job of
capturing his work in theaters and out in the community haps://yount bejel,018PiLig
Fee: Approximately$725 for two shows
Tech: sound system with wireless mics; need 2 hour sound check
Links: http:Rwwwdavidgonzalez.corlf.
Contact: david@davidggniez.cool..; 917-971-2370
DocuSign Envelope ID: EAFDD22A-03CF-43DD-BC1A-FC763196B728
Northside Elementary PTA Cultural Arts Committee
Spring 2016 Arts in Education Grant Application
Artist Contact/ Bio Information continued:
Bright Star Children's Theatre
Dates: February 27
Grades: Pre K- 5
Description:
• George Washington Carver&Friends (Pre K- 5th grade): Our blockbuster is
back for a third year,just in time for your Black History celebrations! join George
Washington Carver as he leads your students on a fast-paced and hilarious introduction to
some of the most influential black Americans of the last 150 years. Booker T. Washington,
Jackie Robinson,Thurgood Marshall and Madame C.J. Walker are just a few of the
inspirational stories brought to life in this empowering production.
• Struggle for Freedom: The Life of Martin Luther King,Jr. (3rd grade and up)
This powerful and accessible production has grown to become of our most requested
shows.Struggle for Freedom celebrates the work and life of Dr. Martin Luther King,Jr. in
the context of the American Civil Rights Movement. Featuring songs from the era,this
production offers your audience the oppo nity to experience the heroic work of Rosa
Parks as she refuses to give up her seat,the March on Washington and many more of the
key moments that shaped both the Movement and our country.
Fee: $725 two shows-to be confirmed by Carrboro Arts Center
Tech: No tech required--super flexible about performance space
Links: httplibrightstartheatre.comiindeK huitour-9-january-11-1 arch-5-2i 16/
Contact: Bright Star Touring Theatre
565 Long Shoals Road, Suite 204
Arden, NC 28704
336-558-7360 ; booking@brightstartheatre.com
All performances contracted through:
The Carrboro ArtsCenter
300-G East Main Street
Carrboro, NC 27510
919.929.2787
http://wwwartscenterlive.or
DocuSign Envelope ID: EAFDD22A-03CF-43DD-BC1A-FC763196B728
Northside Elementary PTA Cultural Arts Committee
Spring 2016 Arts in Education Grant Application
Staff Roster of Music/Art Teachers and PTA Board Contacts
Teachers:
Kathryn Cole- Librarian / Media Specialist
Mia Jones- Music Teacher
Alder Keene -Art Teacher
PTA Board(Incoming 2016-20171:
President Alston Morgan lamorgan83@gmailncom
Vice Presidents: Kimberlee Prejs kimprejs@gmaiLcom
Kenyatta Clark kandkservices.1@gmailncom
Julia Masterson Nastersoile1 Ii i360,org
Secretary: Amy Harvey
Treasurer: Erika Lipkin erikaiipkinegmaiLcom