HomeMy WebLinkAboutAgenda - 02-20-2007-5iORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: February 20, 2007
Action Agenda
Item No. 5 j
SUBJECT: Designated Agent for Federal Financial Assistance Under Disaster Relief Act
DEPARTMENT: Emergency Management PUBLIC HEARING: (Y/N) No
ATTACHMENT(S):
- Designation of Applicant's Agent &
Applicant Assurances
- Original Budget & Scope of Work
- Original Signed Application for Federal
Assistance
INFORMATION CONTACT:
Kent McKenzie, 968-2050
PURPOSE: To request changing the designated agent for Orange County for Federal Disaster
Relief Act projects from Mr. John Link to Ms. Laura Blackmon, for the purpose of obtaining,
maintaining and closing out projects that fall under the Disaster Relief Act (Public Law 288. 93rd
Congress).
BACKGROUND: Orange County has received funding for several projects through the Federal
Disaster Relief Act (Public law 288. 93rd Congress). In anticipation of submitting closeout
paperwork for HMPG DR-1490-0005, a hazard mitigation program grant that provided funding to
install new diesel-fueled back-up generators at the Oconneechee Mountain communications
tower site and at the new Meadowlands facility in Hillsborough, the County needs to name a
new designated agent. At the time the grant was issued, Mr. Link was the county manager (see
attached original signed application for federal assistance) and was made the designated agent
on the project. In order to properly close out this grant and in preparation for other potential
Disaster Relief Act funding, the designated agent needs to be changed from Mr. Link to Ms.
Blackmon.
FINANCIAL IMPACT: Changing the designated agent should have no financial impact to the
county. Failure to change the designated agent could result in the loss of reimbursement under
the current Hazard Mitigation Grant Program in the amount of $92,986.
RECOMMENDATION(S): The Manager recommends that the Board authorize the change of
the designated agent for Federal Disaster Relief Act for Orange County from Mr. John Link to
Ms. Laura Blackmon.
DESIGNATION OF APPLICANT'S AGENT
RESOLUTION
BE IT RESOLVED BY County Commissioners OF ORANGE COUNTY, NC
(Governing Body) (Public Entity)
THAT Laura Blackmon, County Manager, is hereby authorized to execute for and in behalf of
Orange County, NC, a public entity established under the laws of the State of North Carolina, this application
and to file it in the appropriate State office for the purpose of obtaining certain Federal financial assistance
under the Disaster Relief Act (Public Law 288, 93rd Congress) or otherwise available from the President
Disaster Relief Fund.
THAT ORANGE COUNTY, a public entity established under the laws of the State
of North Carolina, hereby authorizes its agent to provide to the State and to the Federal Emergency
Management Agency (FEMA) for all matters pertaining to such Federal disaster assistance the assurance and
agreements printed on the reverse side hereof
Passed and approved this
duly appointed and
(Name and Title)
(Name and Title)
(Name and Title)
CERTIFICATION
I,
of
(Title)
do hereby certify that the above is a true and correct copy of a
resolution passed and approved by the County Commissioners of ORANGE COUNTY
(Governing Body) (Public Entity)
on the
Date:
day of
(Official Position)
day of , 2007.
, 2007.
(Signature)
* Name of incumbent need not be provided in those cases where the governing body of the public entity desires to authorize any
incumbent of the designated official position to represent it.
A
FEMA Fnrm 90-61. MAR RI F DAA.DOC
APPLICANT ASSURANCES
The applicant hereby assures and certifies that lie will comply with the FEMA regulations, policies, guidelines, and requirements including OMB's 2
Circulars No. A-95 and A-102, and FMC 74-4, as they relate to the application, acceptance and use of Federal funds for this Federally-assisted project.
Also, the Applicant gives assurance and certifies with respect to and as a condition for the grant that:
1. It possesses legal authority to apply for the grant, and to finance
and construct the proposed facilities; that a resolution, motion or
similar action has been duly adopted or passed as an official act of
the applicant's governing body, authorizing the filing of the
application, including all understandings and assurance contained
therein, and directing and authorizing the person identified as the
official representative of the applicant to act in connection with
the application and to provide such additional information as may
be required.
2. It will comply with the provisions of: Executive Order 11988,
relating to Floodplain Management and Executive Order 11990,
relating to Protection of Wetlands.
3. It will have sufficient funds available to meet the non-Federal
share of the cost for construction projects. Sufficient funds will be
available when construction is completed to assure effective
operation and maintenance of the facility for the purpose
constructed.
4. It will not enter into a construction contract(s) for the project or
undertake other activities until the conditions of the grant
program(s) have been met.
5. It will provide and maintain competent and adequate architeetur-al
engineering supervision and inspection at the construction site to
insure that the completed work conforms with the approved plans
and specifications; that it will furnish progress reports and such
other information as the Federal grant or agency may
6. It will operate and maintain the facility in accordance with the
minimum standards as may be required or prescribed by the
applicable Federal, State and local agencies for the maintenance
and operation of such facilities.
7. It will give the grantor agency and the Comptroller General,
through any authorized representative, access to and the right to
examine all records, books, papers, or documents related to the
grant.
8. It will require the facility to be designed to comply with the
"American Standard Specifications for Making Buildings and
Facilities Accessible to, and Usable by the Physically Handi-
capped," Number A117.1-1961, as modified (41 CFR 101-17-
7031). The applicant will be responsible for conducting in-
spections to insure compliance with these specifications by the
contractor.
9. It will cause work on the project to be commenced within a
reasonable time after receipt ofnotification from the approving
Federal agency that funds have been approved and will see that
work on the project will be prosecuted to completion with
reasonable diligence.
10. It will not dispose of or encumber its title or other interests in the
site and facilities during the period of Federal interest or while the
Government holds bonds, whichever is the longer.
11. It agrees to comply with Section 311. P.L. 93-288 and with Title
VI of the Civil Rights act of 1964 (P.L. 83-352) and in accordance
with Title VI of the Act, no person in the United States shall, on
the ground of race, color, or national origin, be excluded from
participation in, be denied the benefits of, or be otherwise
subjected to discrimination under any program or activity for
which the applicant receives Federal financial as-sistance and will
immediately take any measures necessary to effectuate this
agreement. If any real property or structure is provided or
improved with the aid of Federal financial assist-ance extended to
the Ap licant, this assurance shall obligate the Applicant, or in the
case of any transfer of such properly, any transferee, for the period
during which the real pro erty or structure is used for a purpose
for which the Federal f nancial assistance is extended or for
another purpose involving the provision of similar services or
benefits.
15. It will comply with the provisions of the Hatch Act which limit the
political activity of employees.
16. It will comply with the minimum wage and maximum hours
provisions of the Federal Fair Labor Standards Act, as they apply
to hospital and educational institution employees of State and
local governments.
17. (To the best of his knowledge and belief) the disaster relief work
described on each Federal Emergency Management Agency
(FEMA) Project Application for which Federal Financial as-
sistance is requested is eligible in accordance with the criteria
contained in 44 Code of Federal Regulations, Part 205, and
applicable FEMA Handbooks.
18. The emergency or disaster relief work therein described for which
Federal Assistance is requested hereunder does not or will not
duplicate benefits received for the same loss from another source.
19. It will (1) provide without cost to the United States all lands,
easements and rights-of-way necessary for accomplishment of the
approved work; (2) hold and save the United States free from
damages due to the approved work or Federal funding.
20. This assurance is given in consideration of and for the purpose of
obtaining any and all Federal grants, loans, reimbursements, ad-
vances, contracts, property, discounts of other Federal financial
assistance extended after the date hereof to the Applicant by
FEMA that such Federal Financial assistance will be extended in
reliance on the representations and agreements made in this as-
surance and that the United States shall have the right to seek
judicial enforcement of this assurance. This assurance is binding
on the applicant, its successors, transferees, and assignees, and the
person or persons whose signatures appear on the reverse as au-
thorized to sign this assurance on behalf of the applicant.
21. It will comply with the flood insurance purchase requirements of
Section 102(a) of the Flood Disaster Protection Act of 1973,
Public Law 93-234, 87 Stat. 975, approved December 31, 1973.
Section 102(a) requires, on and after March 2, 1975, the purchase
of flood insurance in communities where such insurance is
available as a condition for the receipt of any Federal financial
assistance for construction or acquisition purposes for use in any
area that has been identified by the Director, Federal Emergency
Management Agency as an area having special flood hazards. The
phrase "Federal financial assistance" includes any form of loan,
grant, guaranty, insurance payment, rebate, subsidy, disaster
assistance loan or grant, or any other form of direct or indirect
Federal assistance.
22. It will complu with the insurance requirements of Section 314,
P.L. 93-288, to oabtain and maintain any other insurance as may
be reasonable, adequate, and necessary to protect against further
loss to any property which ws replaced, restored, repaired, or con-
structed with this assurance.
23. It will defer funding of any projects involving flexible funding
until FEMA makes a favorable environmental clearance, if this is
requried.
24. It will assist the Federal grantor agency in its compliance with
Section 106 of the National Historic Preservation Act of 1966, as
amended, (16 U.S.C. 470), Executive Order 11593, and the
Archeological and Historic Preservation Act of 1966 (16 U.S.C.
469a-I et seq.) by (a) consulting with the State Historic Preser-
vation Officer on the conduct of investigations, as necessary, to
identify properties listed in or eligible for inclusion in the National
Register of Historic places that are subject to adverse effects (see
36 CFR Part 800.8) by the activity, and notifying the Federal
grantor agency of the existence of any such proper-ties, and by (b)
complying with all requirements established by the Federal
grantor agency to avoid or mitigate adverse effects upon such
properties.
12. It will establish safeguards to prohibit employees from using their
positions for a purpose that is or gives the appearance of being
motivated by a desire for private gain for themselves or others,
particularly those with whom they have family, business, or other
ties.
13. It will comply with the requirements of Title II and Title III of the
Uniform Relocation Assistance and Real Property Acquisitions
Act of 1970 (P.L. 91-646) which provides for fair and equitable
treatment of persons displaced as a result of Federal and
Federally-assisted programs.
14. It will comply with all requirements imposed by the Federal
grantor agency concerning special requirements of law, program
requirements, and other administrative requirements approved in
accordance with OMB Circular A-102, P.L. 93-288 as amended,
and applicable Federal Regulations.
25. It will for any repairs or construction financed herewith, comply
with applicable standards of safety, decency and sanitation and in
conformity with applicable codes, specifications and stan-dards;
and, will evaluate the natural hazards in areas in which the
proceeds of the grant or loan are to be used and take ap-propriate
action to mitigate such hazards, including safe land use and
construction practices.
STATE ASSURANCES
The State agrees to take any necessary action within State capabilities to
require compliance with these assurances and agreements by the
applicant or to assume responsibility to the Federal government for any
deficiencies not resolved to the satisfaction of the Regional Director.
FF.MA Form 90-63. MAR R1 F DAA.DOC:
03/01/04 , 14:13 GREGORY POOLE POWER SYSTEms }'Wd9b76-'.Z •JPN anvil p0AIa09dNO.278
PAT-Eftt
Gregory Powe Power 0011fastems
: RIMY.
401 Blue Ridge Read Teiaphont (919) 890.4656 QuOtafion
Rale3eh, North Carolina 27606 Fax (919) $90-#334 Psge 2 aP 2
Project: RMbaraagh 911 Center February 24, 2004
Quotafion No: X034423-01 Prepared by: David Willard
(1) Caterpillar Model 3306 Diesel Package Generator Set, Rated 200kW Standby, 60 Hz at
1800 RPM, Single Phase, 120-240 Volts. Includes the following accessories:
UL2200 Listing
Electronic Modular Control Panel with Alarm Package
Electronic Isochronous Governor
Radiator with Engine Driven Fan
Critical Grade Exhaust Silencer
Stainless Steel Flexible Connection
Lead Acid Starting Battery with Rack and Cables
Battery Changer, 10 Amps
Coolant Heater
Output Circuit Breaker, Mounted on Generator
Weaftw Protective Enclosure
UL Listed Double Wall Fuel Tank (24 Hour Supply at 100% Load)
Structural Steel Bass, with Vibration Mounts
Lubricating Oil and Antifreeze -- Initial Fill
Operation and Maintenance Manuals.
Thomson Automatic Transfer Switch, 600 Amps, 2 Pole, Service Entrance
Installation by T. L. Worley Electric, Inc.
Caterpillar Two (2) Year Parts and Labor Warranty
Startup and Testing During Normal Business Hours
$00kW 24[1V NET PRICE, FOB JOSSITE $42,220.00
Labor to Install Equipment $15,529.00
Matierials to Install Equipment $8,000.00
Concrete Pad to Mount Equipment $1,000.00
Total Turnkey Price $66,749.00
Price DOES NOT include the following:
-Slate and local sales tax
-Fuel for startup and testing
PLEASE REVIEW YOUR. SPECIFICATIONS TO BE SURE THAT THE APPARATUS DESCRXfiW ABOVE MEETS YOUR REQUIREMEMS. This
quotation coves ileum lisoed'herain and does not comlitute a Specifc job proposal. All equipment fwrisW loom for insmonaion by ethers unless specifically
listed as imWled. SutmUp. Testing, A Training io bo per onmd during normal busieeta )mra unkaa apeeitkally indimred otherwise Relay indlar System
Coordinstimt Study Ij not included unle6a specirkally noted. Telephone and verbal orders am lobe canfirTned irk writing. We resets the right to coQ =
strnogayRiC of clttioal errors Gregory Poole Power Systtsrm not respondble for occummes beyond our control. Thin quotation is made subject to Gregory
Poole Standrad Tama and Conditions. Tbia gtwmtion is vw id for Forty-five (45) days fium date of ime.
ACCEPTANCE
DATE
BY GIWWRY POOLE POWER SYSTMAS
Pndd Willard DATE 0310110+1
D02
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02/25/04 15:27 GREGORY POOLE POWER SYSTEMS ? 9NVfl C
Gr o Poole Power Systems
701 Blue Rtdge Road Telephona (919) 8904620
Riteigh, Nardi C23vUna 176% Fox (919) 890-4399
'JEly anvil pan1800"".255 903
i
Quotation
Pace 1 of 1
Protect: Eno Mountain Tower February 24, 2004
Quatudon No.: DCW03-0393.01 Prepared by_ David Willard
(1) Olympian 060P3S Diesel Package,Generator Set, Rated 50 kW Standby, 0.8 PF, 120/240 Volts,
Single Phase, 3 Pole, 60 Hz at 1800 RPM. Includes the following accessories: '
Genset to lrleludev the fallowing:
• Diesel Engine WRII Mechanical Governor
Engine Generator Control Parcel with Autontatc Shutdowns and Alarms
o UL2200 Listed
• UL Listed Circuit Breaker
vVeather Pro& Enclosure
• Lead-acid Batten}, 12 Volt, Mounted on Generator :,,se kith Rack & 0abtes
• Satmry Ctterger. UL, 120 V AC. 3 A
Coolant Neater. 124 V AC
• Thomson TS-e4O Automatic Trans* Switch, 200 Amps, 2 Pole, NEMA 3R, Service Entrance Rated
• Installation by T. L. Worley Electric, Inc.
• Owner's Operation/Maintenance and Parts Manuals
• Start up. Inspection. Testing
• Two Year Standard Warranty per MFG guidelines
NET PRJCE FOS JOSSITE FOR EQUIPMENT $15,294.00
Labor to Install Equipment $5,235.00
IIIlateriars to Install Equipment $2,000.00
Concrete Pad to Mount Equipment 000.00
Total Turnkey Price $23,529.00
NOTES:
Price DOES NOT Include the following:
-State and local sales tax
Terms: Net 30 Days. Subject to Approval
Shipment: 12-14 Weeks ARO
ACCEPTANCE 7MFoo}L P RSYSTEMS
OATS 0AM W2
60 39tid OM oiisnd 00 39NVdO 9Z0£bb96T6 9E:60 t700Z/Z0/£0
02/25/04 15:2'7 GREGORY POOLE POWER SYSTEMS ae4J 0W11 pen 1000X10.255 002
AV F0018 Powler MIMS
701 Zne Ridge Road Telephone (919) W 4G9
R31dgk North CsevUU 27606 Fuz (919) 8904399
Quotation
page 1 of 1
Project: Censer Grove FD #2 February 24, 2004
Quotation No.. DCW03.0392.01 Prepared byz David Willard
(1) Olympian G45F3S LP Gas Package Generator Set, Rated 45 kW Standby, 0.8 PF, 1201240
Volts, Single Phase, 3 Pole, 60 Hz at 1800 RPM. Includes the following accessories:
Gone& to include the following-
9 Gas Engine with Electronic Governor
a Ehglne Generator Control Panel with Automatic Shutdowns and Alarms
a UL2200 Listed
s UL Listed Circuit Breaker
Weather Proof Enclosure
• Lead-acid Battery. 12 Volt, Mounted on Generator Base with Rack & Cables
• Be" Charger, UL, 120 V AC. 3 A
4 Coolant Heater, 120 V AC
Thomson TS-840 Automatic Transfer Switch, 200 Amps, 2 Pole, NEMA 3R, Service Entrance Rated
installation by T. L. Worley Electric, Inc.
• owner's Operstion/Maintenance and Parts Manuals
Start up, inspection, Testing
a Two. Year Standard Warranty per MFG guidelines
NET PRICE FOS JOSSITE FOR EQUIPMENT $13,706.ti0
labor to install Equipment $4,059.00
Materials to Install Equipment $2,000.00
Concrete Pad to Mount Equipment 9 000.A0
Total Turnkey Price $20,765.00
NOTES:
Price DOES NOT Include the following:
State and local sales tax
-Gas Hoak Up
Terms: Nast 30 Days, subject to Approval
Shipment: 12-14 Weeks ARO
ACCEP"T'ANOE: G GORY POOLE R SYSTEMS
DATE DATE =4104
Z0 39Vd OM =End 00 30NV60 9Z0Eb1796T6 9E-60 b00Z/Z0/E0
0
APPLICATION FOR
OMB Approval No. 0348-0043
FEDERAL ASSISTANCE 2. DATE SUBMITTED Applicant Identifier
March 23, 2004 HMGP-1448-0210-1
1. TYPE OF SUBMISSION: 3. DATE RECEIVED BY STATE State Application Identifier
Application Preappiication
X Construction Construction 4. DATE RECEIVED BY FEDERAL AGENCY Federal Identifier
8
Non-Construction BNon-Construction
5. APPLICANT INFORMATION
Legal Name: Organizational Unit:
Orange County County Government
Address (give city, county, State, and zip code): Name and telephone number of person to be contacted on matters involving,
P.O. Box 8181 this application (give area code)
Hillsborough, Orange County, NC 27278 Eric Griffin 919-968-2050
6. EMPLOYER IDENTIFICATION NUMBER (EIN): 7. TYPE OF APPLICANT: (enter appropriate letter in box)
5-T6 - 6 0 0 0 3 2 7
A. State H. Independent School Dist.
8. TYPE OF APPLICATION: B. County 1. State Controlled Institution of Higher Learning
ONew Continuation F?Revlslon C. Municipal J. Private University
D. Township K. Indian Tribe
If Revision, enter appropriate letter(s) in box(es) El D E. Interstate L. Individual
F. Intermunicipai M. Profit Organization
A. Increase Award B. Decrease Award C. Increase Duration G. Special District N. Other (Specify)
D. Decrease Duration Other (specify):
9. NAME OF FEDERAL AGENCY:
Federal Emergency Management Agency
10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER: 11. DESCRIPTIVE TITLE OF APPLICANT'S PROJECT:
9 7 - F07-37F9-1 Mitigation project involving the installation of permanent generators to
TITLE: HMGP provide redundant power to critical facilities to maintain operations
12. AREAS AFFECTED BY PROJECT (Cities, Counties, States, etc.): during power outages.
Orange County, Town of Hillsborough, Town of Chapel Hill, Town of Carrbo
13. PROPOSED PROJECT: 14. CONGRESSIONAL DISTRICTS OF:
Start Date Ending Date a. Applicant b. Project
7/01/2004 6/30/2005 4 4
15. ESTIMATED FUNDING: 16. IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE
ORDER 12372 PROCESS?
a. Federal $ 83,282.25 .00
a. YES. THIS PREAPPLICATION/APPLICATION WAS MADE AVAILABLE
b. Applicant $ 27,760.75 .00 TO THE STATE EXECUTIVE ORDER 12372 PROCESS FOR
REVIEW ON:
c. State $ .00
DATE:
d. Local $ .00
b. No. X PROGRAM IS NOT COVERED BY E.O. 12372
e. Other $ .00 OR PROGRAM HAS NOT BEEN SELECTED BY STATE
FOR REVIEW
I. Program Income $ .00
17. IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT?
g. TOTAL $ 111,043.00 .00 Yes If "Yes," attach an explanation. QNo
18. TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN'THIS APPLICATION/PREAPPLICATION ARE TRUE AND CORRECT, THE
DOCUMENT HAS BEEN DULY AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE
ATTACHED ASSURANCES IFT ASSISTANCE,-1P AWARDED.
a. Type Name of Authoriz Re esen 've b. Title c. Telephone Number
John L. Link County Manager 919-732-8181
d. Signature of Authorize es a ive e. Date S1 ned
Previous Edition Usable aianuaw rune - mov..-a. r
Authorized for Local Reproduction Prescribed by OMB Circular A-102
THIS SECTION FOR STATE USE ONLY
FEMA- -DR- O Standard HMGP or O 5% Initiative Application
? Initial Submission or ? Resubmission
O Conforms with State 409 or 322 Plan Eligible Applicant
? Conforms with State 404 Plan O State or Local Government
O In Declared Area ? Private Non-Profit (Tax ID Received)
O Statewide ORecognized Indian Tribe or Tribal Organization
Community NFIP Status: O Participating Community ID #:
(Check all shat apply)
State Application ID
State Reviewer
(Print Name)
? Application Complete
Date of Review
Project Type(s)
? Wind
O Flood
O Seismic
? Other _
? In Good Standing O Non-Participating ? CRS
Date Application Received
Signed Phone
A. To Fill Out This Application: complete all sections that correspond to the type of project proposed
General Application Sections pp.I-10: All Applicants must complete these sections
Maintenance Agreement p. 11: Any applications involving public property, or public ownership, or management of
property
Acquisition Worksheet pp. 12-13: Acquisition Projects only -- one per structure
Elevation Worksheet pp. 14-15: Elevation Projects only -- one per structure
Critical Public Facility Worksheet pp. 16-17: Critical Public Facility Projects only
Drainage Worksheet p. 18: Drainage Projects only
B. Applicant Information
1. Title / Brief Project Descriptive Summary Orange County Hazard Mitigation Project
2. Applicant (Organization) Orange County Emergency Management
3. Applicant Type:
X State or Local Government ? Recognized Indian Tribe ? Private Non-Profit Organizations
? Special District/Public Utilities/Commissions
4. County/ Counties Orange
5. State Legislative district(s) H. 24,26 S. 16 Congressional district(s)-4
6. Tax I.D. Number 56-6000327 FIPS Code (if known)
7. Point of Contact
?Ms. X Mr. ?Mrs. First Name Nick Last Name Waters
Title Emergency Management Director
Street Address P.O. Box 8181
City Hillsborough _State NC Zip Code 27278
Telephone 919-968-2050 Fax 919-968-4066 E-mail Address nwaters@co.oran eg nc.us
8. Alternate Contact: ?Ms. XMr. Mrs. First Name Eric Last Name Griffin
Title Emergency Management Specialist Telephone 919-968-2050 Fax 919-968-4066 E-mail
egriffin@co.oran eg nc.us
9. Designated Agent
?Ms. XMr. ?Mrs. First Name John Last Name Link
Title County Manager Telephone 919-732-8181 Fax 919-644-3004
Street Address P.O. Box 8181
City Hillsborough State NC Zip Code 27278
Email Address ilink @co.oran eg nc.us
Date T° `f Signature
NOTE: If your project is found eligible ?t tl appro ed for funding, work must begin within 90 days of the
obligation of funds
81