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Home My WebLink About2016-432-E AMS - Sound Advice of Eastern NC to replace switch in Whitted A/V podium DocuSign Envelope ID: FB996623-F8D3-4BBF-9CEA-DB9F38F5F0D3 [Departmental Use Only] TITLE Whitted A/V Switch. FY 2017 ORANGE COUNTY CONTRACT UNDER$15,000.00 NORTH CAROLINA THIS AGREEMENT, made and entered into this 9th day of August, 2016, ("Effective Date") by and between Orange County, North Carolina, a political subdivision of the State of North Carolina, (the "County"), party of the first part; and Sound Advice of Eastern North Carolina (the "Provider"), party of the second part; WITNESSETH: For the purpose and subject to the terms and conditions hereinafter set forth, the County hereby contracts for the services of the Provider, and the Provider agrees to provide the following services to the County in accordance with the terms of this Agreement, time being of the essence: The services and/or materials (hereinafter referred to collectively as "Services") to be furnished under this Agreement are as follows: The replacment of Whitted A/V podium switch as referred to in the proposal#5346 provided by Sound Advice of Eastern North Carolina, dated 6/22/2016 The term of this agreement rendered shall be from 8/15/2016 to 9/30/2016. Provider represents and agrees that Provider is qualified to perform and fully capable of performing and providing the services required or necessary under this Agreement in a fully competent, professional and timely manner to the satisfaction of the County. Provider shall be responsible for all errors or omissions, in the performance of the Agreement. Provider shall correct any and all errors, omissions, discrepancies, ambiguities,mistakes or conflicts at no additional cost to the County. Provider agrees that Provider shall not sub-contract any of the services to be provided in this Agreement, nor shall Provider assign any right or responsibility granted or required by this Agreement,without the prior written approval of the County. SPECIFIC TERMS 1. Payment: The County agrees to pay at the rates specified for Services satisfactorily performed in accord with this Agreement. The amount to be paid by the County shall not exceed Four thousand nine hundred and thirty nine dollars and sixty one cents, ($4,939.61). Payment shall be made within thirty(30) days of an invoice properly submitted to County. Should Provider fail to perform its duties under the terms of this Agreement, County may, without fault or penalty, withhold any payment associated with the work to be performed until such time as said work is completed. 2. Non—waiver: Failure by County at any time to require the performance by Provider of any of the provisions hereof shall in no way waive or affect the County's right hereunder to enforce the same,nor shall any waiver by the County of any breach be held to be a waiver of any succeeding breach or a waiver of this Non-Waiver Clause. 3. Independent Contractor: The Provider shall operate as an independent contractor and the County shall not be responsible for any of the Provider's acts or omissions. The Provider shall not be treated as an employee with respect to the Services performed hereunder for federal or state tax, unemployment or workers' compensation purposes. The Provider understands that neither federal, nor state, nor payroll tax of any kind shall be withheld or paid by the County on behalf of the Provider or the employees of the Provider. 4. Insurance: Provider shall obtain, at its sole expense, Commercial General Liability Insurance, Automobile Insurance, Workers' Compensation Insurance, and any additional insurance as may be required by County's Risk Manager as such insurance requirements are described in the Orange County Revised 6/16 1 DocuSign Envelope ID: FB996623-F8D3-4BBF-9CEA-DB9F38F5F0D3 Risk Transfer Policy and Orange County Minimum Insurance Coverage Requirements (each document is incorporated herein by reference and may be viewed at http://www.orangecountync.gov/departments/purchasing division/contracts.php). If County's Risk Manager determines additional insurance coverage is required such additional insurance shall consist of (if no additional insurance required mark N/A as being not applicable). Provider shall not commence work until such insurance is in effect and certification thereof has been received by the County's Risk Manager. 5. Indemnity: The Provider agrees to defend, indemnify, and hold harmless Orange County from all losses, liabilities, claims, demands, suits, costs, damages or expenses (including reasonable attorney's fees) arising from bodily injury, including death, to any person or persons or damage to or destruction of any property caused in whole or in part by any negligent or intentional act or omission on the part of the Provider, its agents, or assigns directly or indirectly related to the Services to be performed pursuant to this Agreement on the part of the Provider. 6. Termination: This Agreement may be terminated at any time by mutual written agreement of the parties or by the County upon written notice to the Provider. County may suspend this Agreement upon reasonable notice to the Provider. 7. Entire Agreement and Signatures: The parties have read this Agreement and agree to be bound by all of its terms, and further agree that it constitutes the complete and exclusive statement of the Agreement between the parties unless and until modified in writing and signed by the parties. This Agreement together with any amendments or modifications may be executed electronically. All electronic signatures affixed hereto evidence the intent of the Parties to comply with Article 11A and Article 40 of North Carolina General Statute Chapter 66. 8. Priority: In determining the basic services to be provided, should any documents be referenced in or attached to this Agreement, the terms of this Agreement shall have priority in any conflict between the terms of referenced documents and the terms of this Agreement. 9. Governing Law: Both parties agree that this Agreement shall be governed by the laws of the State of North Carolina. Provider shall at all times remain in compliance with all applicable local, state, and federal laws, rules, and regulations including but not limited to all state and federal anti-discrimination laws, policies, rules, and regulations and the Orange County Anti-Discrimination Policy. Any violation of this requirement is a breach of this Agreement and County may immediately terminate this Agreement without further obligation on the part of the County. This paragraph is not intended to limit and does not limit the definition of breach to discrimination. By executing this Agreement Provider affirms that Provider is and shall remain in compliance with Article 2 of Chapter 64 of the North Carolina General Statutes. By executing this Agreement Provider certifies that Provider has not been identified, and has not utilized the services of any agent or subcontractor, on the list created by the State Treasurer pursuant to G.S. 147-86.58. 10. Dispute Resolution: Any and all suits or actions to enforce, interpret, or seek damages with respect to any provision of, or the performance or non-performance of, this Agreement shall be brought in the General Court of Justice of North Carolina sitting in Orange County, North Carolina. It is agreed by the parties that no other court shall have jurisdiction or venue with respect to such suits or actions. Binding arbitration may not be initiated by either Party, however, the Parties may agree to nonbinding mediation of any dispute prior to the bringing of such suit or action. 11. Non Appropriation: Provider acknowledges that County is a governmental entity, and the validity of this Agreement is based upon the availability of public funding under the authority of its statutory mandate. In the event that public funds are unavailable and not appropriated for the performance of County's Revised 6/16 2 DocuSign Envelope ID: FB996623-F8D3-4BBF-9CEA-DB9F38F5F0D3 obligations under this Agreement, then this Agreement shall automatically expire without penalty to County immediately upon written notice to Provider of the unavailability and non-appropriation of public funds. [SIGNATURE PAGE TO FOLLOW] Revised 6/16 3 DocuSign Envelope ID: FB996623-F8D3-4BBF-9CEA-DB9F38F5F0D3 IN WITNESS WHEREOF, County and the Provider have signed this Agreement, effective as of the day first written above. ORANGE igne by.CQUNTY PROVI� „ed by: Docu � °Ubin In it tka"mt-IrSt ` mhd Evans By: By: cytiiirMfigkr Title r°esi6(3en BaDS... 200 S. Cameron St. Sound Advice of Eastern North Carolina P.O. Box 8181 PO Box 270 Hillsborough,NC 27278 Winterville,NC 28590 Revised 6/16 4 DocuSign Envelope ID: FB996623-F$D3-4BBF-9CEA-DB9F38F5F0D3 PO Box 270 PROPOSAL 11111 ,1 Winterville, NC 28590 �� pBp ylpi w,�,,, �,w,, 252 355-1111 DATE QUOTATION ... �I ICI ❑6V I:.�A6 EfY I'd I'rV Z➢RTFV GA6d®I..O NA 6/22/2016 5346 NAME/ADDRESS Orange County PO Box 8181 131 W. Margaret Lane Hillsborough,NC 27278 Questions?Use contact@saenc.com TERMS REP PROJECT Due on receipt DBE 5346 Podium Fix QTY ITEM DESCRIPTION COST Total 1 DM-MD8X1-4K-C 4K Scaling Presentation Switcher 2,600.00 2,600.00T w/HDBaseTt Output 1 CBL-HD-DVI-12 HDMI® to DVI Interface Cable, 12 ft 56.00 56.00T 1 MISC Ethernet Switch for Podium 155.25 155.25T 1 SHIP/HAND Estimated Shipping charges 34.16 34.16T 1 LABOR Installation &Programming for new podium 1,749.58 1,749.58T switch Sent 6-23-16 DBE • Sales Tax (7.5%) $344.62 The information herein constitutes a design.Any unauthorized use or dissemination of the contents is prohibited. Total $4,939.61 NanstatiniTee DocuSign Envelope ID: FB996623-F8D3-4BBF-9CEA-DB9F38F5F0D3 NORTH CAROLINA FARM BUREAU MUTUAL INSURANCE COMPANY, INC. CERTIFICATE OF LIABILITY INSURANCE THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed.If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). INSURED SOUND ADVICE OF EASTERN NC INC CERTIFICATE Orange County NAME AND PO BOX 270 HOLDER PO Box 8181 ADDRESS VVINTERVILLE, NC 28590 Hillsborough, NC 27278 Email: dbaker @orangecountync.gov COVERAGES THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. x TYPE OF INSURANCE ADDLISUBR POLICY NUMBER POLICY EFF POLICY EXP LIMITS INSD WVD (MINDDNYYY) (MI DDNYYY) ❑ COMMERCIAL GENERAL LIABILITY SMP 0129077 7/26/2016 7/26/2017 GENERAL AGGREGATE $2,000,000 -OCCURRENCE PRODUCTS-COMP/OPS AGGREGATE $2,000,000 GEN'L AGGREGATE APPLIES PER POLICY PERSONAL&ADV INJURY $1,000,000 EACH OCCURRENCE $1,000,000 DAMAGE TO RENTED $1 00,000 ••EASES Ea• •--I r• MED EXP(Any one person) $5,000 ❑ EACH OCCURRENCE $ BUSINESSOWNERS AGGREGATE $ AUTOMOBILE LIABILITY �acdddSIINGLELRarr $1 000,000 BAP 2099108 7/7/2016 1/7/2017 BODILY INJURY(Per person) • SCHEDULED AUTOS _ ❑ HIRED AUTOS BODILY INJURY(Per accident) $ ® PROPERTY NON-OWNED AUTOS (Per ❑ GARAGE LIABILITY CI (Other) EACH OCCURRENCE $ ❑ EXCESS LIABILITY— OCCURRENCE AGGREGATE $ VC STATUTORY LMITS r� ® WORKERS COMPENSATION N/A AND EMPLOYERS'LIABILITY WC 0225953 4/28/2016 4/28/2017 E.L.EACH ACCIDENT $500,000 POLICY APPLIES TO THE WORKERS E.L.DISEASE-EA EMPLOYEE $500,000 COMPENSATION LAW IN THE STATE OF NC E.L.DISEASE-POLICY LIMIT $500,000 OTHER: DESCRIPTION OF OPERATIONS/LOCATIONS!VEHICLES: CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED AUTHORIZED REPRESEN ATIVE BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. DATE 8/2/2016 Oa,/ / ),JiLa// fi(t, COI 0910