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Home My WebLink About2016-395-E Health - Shari Coveney for TRU advisor DocuSign Envelope ID:CCDE8ACE-1857-4DF8-A7CB-8ED5C66129D6 [Departmental Use Only] TITLE TRU Club Advisor FY 2016-17 ORANGE COUNTY CONTRACT UNDER$1,000.00 NORTH CAROLINA THIS AGREEMENT, made and entered into this first day of July, 2016, ("Effective Date")by and between Orange County, North Carolina, a body politic and corporate organized under the laws of the State of North Carolina, (the "County"), party of the first part; and Shari Coveney (the "Provider"), party of the second part; WITNESSETH: For the purpose and subject to the terms and conditions hereinafter set forth, the County hereby contracts for the services of the Provider, and the Provider agrees to provide the following services to the County in accordance with the terms of this Agreement, time being of the essence: The services and/or materials and/or construction (hereinafter referred to collectively as "Services") to be furnished under this Agreement are as follows: 1. The Provider will serve as the advisor for the East Chapel Hill High School Tobacco Reality Unfiltered (TRU) Club during the 2016-17 school year. 2. The Provider, with support from Orange County Health Department (OCHD) staff, will facilitate the completion of at least two youth-led tobacco prevention activities or projects within the school and at least one in the community. 3. The Provider will participate in a TRU Club Advisor training in fall 2016 for guidance on conducting TRU activities and will communicate regularly throughout the school year about plans and accomplishments. 4. The Provider will hold TRU Club meetings at least once per month, securing space at the high school for meetings, establishing a regular meeting time with school administrators, and advertising meetings. 5. The Provider will be responsible for recruiting students into the TRU Club. 6. The Provider will ensure that all TRU Club members submit signed consent and transportation forms prior to participating in events hosted by OCHD and notify OCHD staff immediately of any known disciplinary issues that violate the signed agreement. 7. The Provider will require that all TRU Club members participate in at least one Tobacco 101 training offered by OCHD. 8. The Provider will refrain from using tobacco products during TRU activities. 9. OCHD will provide snacks, incentives, and supplies for activities upon the request of the TRU Club Advisor as funds permit. The term of this agreement rendered shall be from August 17, 2016 to June 30, 2017. Provider represents and agrees that Provider is qualified to perform and fully capable of performing and providing the services required or necessary under this Agreement in a fully competent, professional and timely manner to the satisfaction of the County. Provider shall be responsible for all errors or omissions, in the performance of the Agreement. Provider shall correct any and all errors, omissions, discrepancies, Revised 6/16 1 DocuSign Envelope ID:CCDE8ACE-1857-4DF8-A7CB-8ED5C66129D6 ambiguities,mistakes or conflicts at no additional cost to the County. Provider agrees that Provider shall not sub-contract any of the services to be provided in this Agreement, nor shall Provider assign any right or responsibility granted or required by this Agreement, without the prior written approval of the County. SPECIFIC TERMS 1. Payment: The County agrees to pay at the rates specified for Services satisfactorily performed in accord with this Agreement. The amount to be paid by the County shall not exceed five hundred dollars, ($500.00). Payment shall be made within thirty (30) days of an invoice properly submitted to County. Should Provider fail to perform its duties under the terms of this Agreement, County may, without fault or penalty,withhold any payment associated with the work to be performed until such time as said work is completed. 2. Non—waiver: Failure by County at any time to require the performance by Provider of any of the provisions hereof shall in no way waive or affect the County's right hereunder to enforce the same,nor shall any waiver by the County of any breach be held to be a waiver of any succeeding breach or a waiver of this Non-Waiver Clause. 3. Independent Contractor: The Provider shall operate as an independent contractor, and the County shall not be responsible for any of the Provider's acts or omissions. The Provider shall not be treated as an employee with respect to the Services performed hereunder for federal or state tax, unemployment or workers' compensation purposes. The Provider understands that neither federal, nor state, nor payroll tax of any kind shall be withheld or paid by the County on behalf of the Provider or the employees of the Provider. 4. Insurance: Provider shall obtain, at its sole expense, Commercial General Liability Insurance, Automobile Insurance, Workers' Compensation Insurance, and any additional insurance as may be required by Owner's Risk Manager as such insurance requirements are described in the Orange County Risk Transfer Policy and Orange County Minimum Insurance Coverage Requirements (each document is incorporated herein by reference and may be viewed at http://orangecountync.gov/purchasing/contracts.asp). If Owner's Risk Manager determines additional insurance coverage is required such additional insurance shall be designated here N/A (if no additional insurance required mark N/A as being not applicable). Provider shall not commence work until such insurance is in effect and certification thereof has been received by the Owner's Risk Manager. 5. Indemnity: The Provider agrees to defend, indemnify, and hold harmless Orange County from all losses, liabilities, claims, demands, suits, costs, damages or expenses (including reasonable attorney's fees) arising from bodily injury, including death, to any person or persons or damage to or destruction of any property caused in whole or in part by any negligent or intentional act or omission on the part of the Provider in carrying out Provider's duties and obligations related to the Services to be provided in this Agreement. 6. Termination: This Agreement may be terminated at any time by mutual written agreement of the parties or by the County upon written notice to the Provider. 7. Entire Agreement and Signatures: The parties have read this Agreement and agree to be bound by all of its terms, and further agree that it constitutes the complete and exclusive statement of the Agreement between the parties unless and until modified in writing and signed by the parties. Modifications may be evidenced by telefacsimile signature. This Agreement together with any amendments or modifications may be executed electronically. All electronic signatures affixed hereto evidence the intent of the Parties to comply with Article 11 A and Article 40 of North Carolina General Statute Chapter 66. Revised 6/16 2 DocuSign Envelope ID:CCDE8ACE-1857-4DF8-A7CB-8ED5C66129D6 8. Priority: In determining the basic services to be provided, should any documents be referenced in or attached to this Agreement, the terms of this Agreement shall have priority in any conflict between the terms of referenced documents and the terms of this Agreement. 9. Governing Law: Both parties agree that this Agreement shall be governed by the laws of the State of North Carolina. Provider shall at all times remain in compliance with all applicable local, state, and federal laws,rules, and regulations including but not limited to all state and federal anti-discrimination laws, policies, rules, and regulations and the Orange County Anti-Discrimination Policy. Any violation of this requirement is a breach of this Agreement and County may immediately terminate this Agreement without further obligation on the part of the County. This paragraph is not intended to limit and does not limit the definition of breach to discrimination. By executing this Agreement Provider affirms that Provider is and shall remain in compliance with Article 2 of Chapter 64 of the North Carolina General Statutes. By executing this Agreement Provider certifies that Provider has not been identified, and has not utilized the services of any agent or subcontractor, on the list created by the State Treasurer pursuant to G.S. 147-86.58. 10. Dispute Resolution: Neither party may initiate binding arbitration. Any disputes shall be resolved by nonbinding mediation. Should either party initiate litigation to settle any dispute involving the terms of this Agreement such litigation shall be initiated in the General Court of Justice of North Carolina seated in Orange County,North Carolina. 11. Non Appropriation: Provider acknowledges that County is a governmental entity, and the validity of this Agreement is based upon the availability of public funding under the authority of its statutory mandate. In the event that public funds are unavailable and not appropriated for the performance of County's obligations under this Agreement, then this Agreement shall automatically expire without penalty to County immediately upon written notice to Provider of the unavailability and non-appropriation of public funds. IN WITNESS WHEREOF,Orange County and the Provider have signed this Agreement, effective as of the day first written above. O. , ,..1. fis6OlaiNT�Y�y PR ie , u edby: f "" bribtl"• S-Lotri CI, School Social worker By: c0.En9onFrRR A P By' - ---••F84FC... Colleen Bridger,Department Director Title: 200 S. Cameron St. Shari Coveney P.O. Box 8181 1622 Worth St. Hillsborough,NC 27278 Hillsborough,NC 27278 Revised 6/16 3 DocuSign Envelope ID:CCDE8ACE-1857-4DF8-A7CB-8ED5C66129D6 From: Colleen Bridger To: Coby Austin Cc: Kimberlee Quatrone; Donna Kina Subject: RE: Contracts for TRU Advisors-waive liability Date: Wednesday,May 25,2016 1:38:07 PM Attachments: imaae005.onq imaae009.onq imaae010.onq imaae013.onq imaae016.onq imaae017.onq Yes, I confirm my desire to waive the personal liability insurance for TRU Advisors. Colleen Bridger, MPH, PhD Orange County Health Director President, North Carolina Association of Local Health Directors Phone: 919.245.2412 /Cell: 919.612.2053 4 My)r ay r h e ifi l it ng c"Ji`on ,,; 1LHu From: Coby Austin Sent: Wednesday, May 25, 2016 1:37 PM To: Colleen Bridger Cc: Kimberlee Quatrone; Donna King Subject: Contracts for TRU Advisors - waive liability Colleen — As you did last year, can you please confirm that you waive the requirement for TRU Advisors to take out personal liability insurance, and that the health department will assume the liability? Thanks, Coby Coby Jansen Austin, MPH Tobacco Prevention and Control Phone: 919.245.2424/Fax:919.245.0896 4 '1„ Li r'. : An f w9,r r My)r air i h, inspiiP"'in change,