HomeMy WebLinkAboutAgenda - 02-06-2007-9bORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: February 6, 2007
Action Agenndab
Item No.
SUBJECT: Chapel Hill Carrboro City Schools Elementary #10 Update
DEPARTMENT: County Manager/ Budget
PUBLIC HEARING: (Y/N) No
ATTACHMENT (S):
Attachment 1. January 26, 2007
Memorandum from Superintendent Neil
Pedersen
Attachment 2. February 2, 2007
Memorandum from Superintendent Neil
Pedersen
Attachment 3. Minutes from January 9,
2007 Town of Carrboro Public Hearing
INFORMATION CONTACT:
Laura Blackmon, 919-245-2300
Donna Coffey, 245-2151
Attachment 4. October 11, 2006
Memorandum from County Budget
Director regarding County's Debt
Issuance Plans
PURPOSE: To update the Board of County Commissioners regarding Chapel Hill Carrboro
City Schools Elementary #10.
BACKGROUND: Chapel Hill Carrboro City Schools plans to construct its tenth elementary
school on the northern portion of the County-owned Twin Creeks school/park campus located
near the intersection of Old NC 86 and Eubanks Road in the Chapel Hill Township. As planned,
Elementary #10 contains 90,229 square feet and is a prototype of Rashkis Elementary (less a
community gymnasium) that opened in August 2003. Water and sewer infrastructure do not
currently serve the Twin Creeks site, a 193-acre parcel purchased by the County in 2001. In
addition to the school, the Master Plan for the site includes development of a County park along
with possible future schools.
The timeline below offers an update of recent activity related to Elementary #10:
• October 17, 2006 - The Board of County Commissioners reviewed and approved final
plans for construction of the school and authorized the Chapel Hill Carrboro City Schools
to solicit construction bids.
2
• December 12, 2006 - The Board of County. Commissioners approved a voluntary
annexation petition requested by the Town of Carrboro - the annexed area consists of
19-acres (known as the school site) out of the entire 193-acre Twin Creeks master site
• December 14, 2006 - The school district received bid results for construction of the new
school as well as installation of water and sewer infrastructure.
• January 9, 2007 - The Town of Carrboro held a public hearing, and subsequently
approved a Conditional Use Permit (CUP) to allow the construction of Elementary #10.
• January 18, 2007 - The Chapel Hill Carrboro Board of Education discussed Elementary
#10 but deferred decisions regarding bid awards until February 1, 2007.
• January 26, 2007 - Superintendent Neil Pedersen informed the County Manager (via the
attached January 26, 2007 memorandum) that he planned to ask the Chapel Hill
Carrboro City Schools Board of Education to award construction bids on February 1,
2007 "on the condition that funds are authorized by the Orange County Board of
Commissioners". Included in the materials from the Superintendent was a list of value
engineering and modification items that School Board members considered during their
meeting.
• February 2, 2007 - Superintendent Pedersen notified the County Manager that, on
February 1, 2007, the Chapel Hill Carrboro City Schools approved a total project budget
for Elementary #10 of $24,282,751 and authorized him to submit the District's request to
the County. The Board of Education's request is that County Commissioners approve
the project budget of $24.3 million as soon as possible in order to break ground next
month followed by opening of the school in August 2008. A project detail is included in
the February 2 memorandum from the Superintendent.
Given the fact that the Board of Education submitted its funding request less than a week ago,
there are many outstanding questions and concerns that County staff has not had sufficient
time to fully analyze. Examples of the outstanding issues include affordability and debt
capacity, design components including sustainable elements, regulatory issues, water, sewer
and road infrastructure, student membership, elementary level capacity and Schools Adequate
Public Facilities. It would be in the County's best interest for staff to review and analyze all of
the impacts of the Board of Education's request for $24.3 million for Elementary #10 before
moving forward.
It is also important to note that while the Town of Carrboro approved the Conditional Use Permit
for Elementary #10, the approval was conditional on the school district meeting a number of
conditions. Attachment 3 is a copy of the minutes from the Town's January 9, 2007 public
hearing. The minutes include 28 conditions cited by the Town some of which may require
additional expenditures to complete.
FINANCIAL IMPACT: On September 14, 2006, the Board approved debt issuance plans for
individual County and School projects totaling $96.2 million ($92.2 million in non-enterprise fund
debt plus $4 million in enterprise fund debt). Attachment 4 of this agenda abstract is a memo
from the County's Budget Director that confirms the Board's debt issuance plans.
In addition to Carrboro High School and a number of County related projects, those plans
included $21.1 million for Elementary #10 plus $1.2 million for the County's share of water and
sewer infrastructure to the Twin Creeks school/park campus. It is important to note that the
County will receive construction bids for non-school projects, such as the Justice Facility and
Central/Northern Orange Senior Center, in. the near future. Additional funding beyond the
amounts approved by the Board may also be required to complete those projects as planned.
The County's Debt Management Policy sets the County's non-enterprise fund debt limit as
fifteen percent of the annual General Fund budget. Based on the project funding plans outlined
in the October 11 memorandum, the County will come very close to its debt capacity limitation
over the next three to four years. The result of increasing the debt amounts already endorsed
for individual projects, would be either that there would need to be a corresponding decrease in
an individual project previously endorsed by the Board or that the County would exceed its debt
capacity limitation.
RECOMMENDATION (S): The Manager recommends that the Board receive and discuss
information related to the Elementary #10 project, and direct staff to review and analyze the
impacts of Chapel Hill-Carrboro City School's request for $24.3 million for Elementary #10.
0 ? y
TO: Laura Blackmon
Orange County Manager
FROM: Neil Pederse
Superintende
RE: - Elementary No. 10
DATE: January 26, 2007
As we discussed earlier this week, I am enclosing a copy of the agenda item for our
February' l" Board of Education meeting. The Board is being asked to make awards for .
Elementary No. 10 on the condition that funds are authorized by the Orange County Board of
Commissioners and to direct the administration to seek a Project Ordinance that would provide
sufficient funds.
We are proposing that the Board of Education consider using the' multi-prime contractor
approach because we and other school districts have had bad experiences with the single prime
contractor, J.M. Thompson. The difference in bids is less than $25,000., We are also proposing
that the Board consider value engineering options that would reduce the cost of the project by
approximately $735,000. If both of these recommendations are accepted, we are still about $1.3
million over our projected-costs for the entire project. We believe that any delay will only
increase the cost of the school given the continuing escalation of construction costs.
We must break ground in March to be able to open this school for the 2008-09 school
year. There are still other challenges facing us; however, it is critical that the County
Commissioners take action as soon as possible on this request. Our Board of Education will
take action on this recommendation on February 1; therefore, we are asking that you place this
on your February 6 agenda. My staff is available to address any requests you have for
additional information.
Cc Board of Education
Steve Scroggs
Lincoln Center, 750 S. Merritt Mill Road + Chanel Hill. NO 27516-2878 - (919) 967-8211 , vAgw.chccs.k12.nc.us
1-26-07; 2:52PM;Ch. Hill / Carrboro
John I_ I tYk ;919 969 2474 # 2/ 12
5
Board of Education
Agenda Abstract
Meeting Date: .02/01/2007
Agenda Type: Discussion and Action
Agenda Item #:
Subject: Elementary #10 Construction Bids, Multi-Prime Contracts
Division:
Person
Responsible:
Support Services, Steve Scroggs
William J: Mullin, Director
Department: Facilities
Management
Feedback'
Requested
From:
Agenda Item .... Prior Submission Dates Public Hearing Required: No
Work Session, No Date
Discussion and Action Yes Date 01/18/07,
Attachment(s):
1. Value Engineering Analysis
2. Project Budget Model
3. Elementary #10 Construction Bid Tabulation
PURPOSE: Provide the Board of Education with a recommendation regarding the awarding
of construction bids for Elementary #10, including information related to the switch from a
single prime contract to a multi prime contract.
BACKGROUND: Construction bids for Elementary School #10 were opened. on December
14. To encourage contractor competition and flexibility in awarding contracts, the project
was bid as both a single prime and a multi prime project. Also on December 14, construction
bids were opened for the water and sewer installation. This aspect of work was bid
separately to entice participation from the specialized contractors who perform this type of
work and to identify costs associated with its installation.
After the construction bids were opened, the total project budget was updated. The final
projected budget for the single grime contract was $23,913,622. This was $1.9 million
(8.9%) more than anticipated. While the single prime low bid cost was used for the
anticipated construction cost of the.budget update, the bids from the low multi prime contract
were.only $21,823 higher.
Macintosh HD:Documents:J'anuary 2007:Elementary #10 vl.doc
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6
A value engineering,(VE) process to identify potential cost reductions was conducted-with
the low single prime contractor, J.M. Thompson Company. The result of the VE discussions
with J.M. Thompson was'a possible reduction of $682,118. The VE list and associated costs
were discussed at the January 18 School Board meeting. It should be noted that since the
Board meeting it has been determined that eliminating the rainwater recycling system would.
cause major modifications to the approved site plans. Resubmitting the plans for approval
would result in a lengthy delay of a Building Permit from the Town of Carrboro. Therefore,
the VE line item for eliminating the rainwater recycling system. has been omitted and J.M.
Thompson's revised VE reduction total is $569,618.
Since the Board meeting, architects, engineers, and Facilities Management staff have had VE
discussions with the low-bid multi prime contractors. J. H. Allen, Inc, Southern Piping
Company, Vaughan Electric Co., Quate Industrial Services, and ABL-Fire Protection
submitted the low multi prime bids on December 14. The attached list reflects the results of
these discussions. Overall, the value of the VE items negotiated from the multi prime
contractors is greater than the value offered by the single prime contractor. The total of the
VE items and project additions from the multi prime contractors is a reduction of $674,819.
FINANCIAL IMPACT: The total project costs are projected to be $23,241,036 if contracts
are awarded to the multi prime contractors and all value engineering options are taken. The
cost of the complete building, with no deletions is projected to be $23,936,100. Both figures
are over the projected budget developed last year of $21,957,245. If all the value engineered
options are accepted, the projected costs for elementary #10 are estimated to be $1,283,791
(5.8%) higher than expected.
PERSONNEL IMPACT: none
RECOMMENDATION: As a result, Facilities Management recommends proceeding with
the low bids submitted by the multi prime contractors: J. H.
Allen, Inc, Southern Piping Company, Vaughan Electric Co.,
Quate Industrial Services, and ABL=Fire Protection. Decisions
regarding the VE items can be addressed as the bids are reviewed
by the School Board and funding is approved by the. County
Commissioners. It is also recommended to accept the low bid for
the water and sewer installation submitted by Blackmon and
Associates in the amount of $634,848.
RESOLUTION: Be it,. therefore, resolved that-the Board of Education directs the
school administration to prepare and deliver a request to the
Orange County Board of County Commissioners for a Capital
Project Ordinance*to fund the Elementary # 10 project. Be it
Macintosh HD:Documents; January 2007:Elementary #10 vl.doc 2
1-26-07; 2:52PM;Ch. Hill /-Carrboro John Link
;919 969 2474' # 4/ 1L
7
further resolved that the Board of Education, contingent on full
funding from Orange County, accepts the multi prime low bids of
J. H. Allen, Inc, Southern:Piping.Company, Vaughan Electric
Co., Quate Industrial Services, and ABL-Fire Protection. The
Board further resolves to accept the low bid for the water and
sewer installation submitted by Blackmon and Associates for
$634,848.
Macintosh HD:Documents:January 2007:Elementary #10 vl.doc 3
?-<w-ur r L.a<rnnr 4??- ni i ? i ?..a? ? vui u vunn ?.?nn r??? owa <-rr-r
S
CHAPEL HILL-CARRBORO CITY SCHOOLS
ELEMENTARY SCHOOL #10
Value Engineering Analysis and Project Scope Modifications
of the Multi Prime Construction Bids
Description of Work
Cost Effect
Sustainable Features:
Remove solar panels. from roof (25,500)
Remove Solar Hot Water Heating Systetn' (15,000)
Building Modifications:
Delete vinyl wallcovering and paint walls (26,000)_
Remove exterior split block and use brick (94,250)
Delete all exterior masonry bench seats (79,000)
HVAC-modify coverings on exposed piping (9,500)
HVAC-modify AHU from freeze scat to auto shut off . (4,500)
Modifv light fixtures from 4" deep to 3" deep (3;000)
Delete main entrance structure (661301)
Delete gymnasium entrance structure (24,718)
Delete canopies at 2/3 and 415 classroom wings (165,000)
Site Changes:
.Remove masonry veneer on-north and south retaining walls - (222,472)
Sub-total (735,241)
Additions per Town of Carrboro CUP Conditions:
Add bicycle rack cover per Town of Carrboro - 54,000
Extend walkway in dumpster area per Town of Carrboro 6,422
TOTAL (674,819)
1-26-07; 2:52PM;Ch. Hill / Carrboro
CHAPEL HILL - CARRBORO CITY SCHOOLS
ELEMENTARY SCHOOL #10 OPENING IN 2008-09
PROJECT BUDGET MODEL
John Link
January 2007
Budget Update
Budget Category Budget Model after Construction BIDS
Site Acquisition -
;919 969 2474
9
Variance/Notes
Construction: 15,429,159 20,191,323 Total Muld Prime Bids
On-Site Development: 1,542,916 included in bids included in bids
Off-Site Development:
Water and Sewer
Tum Lanes, Traffic Signal, NO 86 Improvements
Roundabout and Connector Road
# 6/ 12
1,000,000 735,000 Blackmon Bid plus extras
500,000 500,000' maintain allowance-to be determined
500,000 included in bids Included in bids
Con. +.Dev. Sub-total 18,972,075 21,426,323
Construction Development Fees
(inBtaV Included In Professional/Development Fees)
199,000 included in bids . OWASA Meters/Building permit
--VE Reductions (674,819)
Sub-Total
19,171,075 20,751,504
Professional/Development Fees: 1,432,698 1,432,598
Furniture and Equipment: 540,021 540,000
3.5% of construction cost
Technology.
744,389
744,389
$8.25 per sf
Non-personnel Start Up Costs
500,000
500,000
Conlin ency* 569,162 622,545
3.00% of constructionfalte development
Sales Tax Refunds
(350,000)
Sub-total $ 22,957,245 24,241,036
Special Orange County Contribution for Utliftles/Roads $ (1,000,000) (1,000,000)
Project Budget $ 21,957,245 23,241,036 1,283,791 5.8%
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' 1 V
CYLYiW ilii/J,i: WT ZAM, ZW.
PM a3BUL.i O .
Emementary scbolA $10
chapel RL12-Caz'x'boro city scbaola
Sabaaks Road, Chapel RUI, mC
xwoject 99818
4000 VU, December.14, 2006
" 'MEM PRa 590 WA 8dd.
GAL C ETRACT !t r tense P R and ' Redd HALM BID
No.
J. 8. A1Zen, 7sic .
3921 Yes yes yes $20,675,000
Aar Construction Co.,
=ac. no, bid
ea=hill Contracting Co.
3194 yes you yes $21,756,000
R.L. Casey,, Inc.
>zo bid
Devese Construction Co.
Sac 46097 yes yea yes $20,997,000
J. R..Tho?psoas Co.
474 yes "a yes $20,130,000
SI.B PFa=
' A7.t. 1.
Aiatcmoat3c
?Peom?exatiare
CmastroZs
J. S. Allen $41,000
Bar Coanstmation no bid
eainhill Contracting $42,000
R. =r. Casey no ' b38
Revere Construction $45,000
J. M. Tho wson Co. $39,500
Page 1 of 4
1-26-07; 2:52PM;Ch. HIII / Cerrboro
r-leskeatary school #10
1? Iti PrI mie Geaeral Contractor
;919 969 2474
# 8/ 12
IMATZ PRA win= 5% add.
FENERMA CONTFJLC= Lscence FQ=' I" Rec Ird Bass am
DSOs Bond
J. H. Allen, Ina
3921 yes yes yes $15,040,000
Sa Construction Co., .
InC. no bid
Barahi11 Contracting
Co. 3194 yes yes yes. $16,790,000
R.L. Casey, Ina.
no bid
DeVere Construction
Co. =ne 46097 yes yes yes '$40,000,000
J. M. Th=Wson Co.
no- bib
John Link
Page 2 of 4
1-zu-U/i Z:bzpm;(.:n. HI I I / uarr DOro
I.JU(I (i {_1(IK ra is aoa G'rt-r +* `-'? '?
JA
Elementaxy school #10
malti prime Mechanical, Caatraator
l
Et CSASI:C71aL (Sear-)
CGSrI'SiL? m
LICenBe
No¦ e
fO=s 5%
Sid
8omd Add
R@C;d
SAM SID
Raker Mechanical $c* no bid
cenfart Engineers 9342 Yes yes you $2,048,820
Machworks, tac. 11295 Yes .702 yen $2,114,350
Southern. Piping Co. 7422 yes 1 70B yes $1,708,000
Buz= PRIM
MgCffi CSL Ca50IJR8OM Alt. I
Siemaas
Hato.
Temp
Cantxols
chmical
$9
ftker no bid
L
,
Engineers
t $37,850
rks, Inc. $20,000
rn Pipiisg Co.. $37,000
s
Page 3.0f 4
1--26-07; 2:52PM;Ch. Hill / Carrboro John Link' ;919 969 2474 # 10/ 12
ziementasy school #10
Multi Prime Mectri.cal, Plumbing, Fire Protection Contractor
EMM= PR33M UEnor. 5% Am.
-?+°?°®*CaL CO G"MOK ZAAMaase fps Sid Reed ASS 9m
Efou. Somd
Settles Muter Electric 25293* yes yes yes $1462,000
Vamghan Blectric Co 14 •7183 yes you $1,737,323
Watson Electrical 213 yes yes yes $1,755,600
* License numbetr not an envelcos.
EgiLTX PAMolr 3% AM.
PLVMBMG CQW RAC°1M License 20=0 Sid Recd SAMS=
Bond-
ASL Plumbing Assoc., 19909 yes yes yes $1,839,700
LLC
no bid
EM Industrial Plumbing
grate Industrial. 06914 yes yes you $1,489;000
Service
no bid
S&S M@ch8nical, Inc.
M VR.= Minor. sac Am.
FIRS PRO?i',?.'1!ZCR1T License fOSmA sid RM'd SASS BM
t"CS'!.'8AC1'KYB 870. Band
ASL Plumbing Assoc 20462 yes yes yes $180,000.
?:vv ate, nec er 14, 2006
Rids as shown on the • attached four (4) pages, opened at 4:00
PM, December 14, 2006, have been checked' and validated and
'are hereby certified as correct.
' o+aggF- osps'
44q.go
ex 1? so;pa h Redfoo't, .'CIA.
ole
• ?`??'"°?''?,, ?eo, ce ' Pressdent
6565' 1 5.
t
per,, Y`
1-26-07; 2:52PM;Ch. Hill / Car.rboro
COR.LEY REDIFOOT ZACK, ?.
.BID TABU LA'1 =
0FFSrra U'T3:LXTr WOM FOR
r ENM%RY SCSOOL #10
Carrboro, NC
Project #0604
2:00 PM,-December 14, 2006
15
'License 5% Minor- Add. BASE BID
C031f'1'RAC9r'OR No. Baal 26old
. Bond Bus
Bus
r oi.us 1,2
billings A Barrett 6370 yes yes yes $ 864,635.50
Raleigh, NC A. 583,524.40
B. 83,567.80
C. 197,543.30
Blackmon and associates 37974 yes yes' yes $ 634,848.00
Benson, NC A. 419,758.00
B. 50,621.00
C. 164,469.00
Construction no bid $
Supervision Services,
Garner, NC A.
B.
C.
ES and J• Enterprises no bid $
Autryville, NC A.
B.
C.
Mwest 34948 yes yes yes $ 680,786.00
Smithfield, NC A. 434,980.00
S. 62,086.00
C. 183,720.60
Pipeline utilities 13040 yes 'yes yes $ 822,220.00
Raleigh, NC A. 476,049.00
B. 52,663.00
C. 293,508.00
Bids as shown above, received'at 2:00 PM, December 14, 2006, have been 'chocked
and vali.dated_.wWIWbe,.,hereby certified as correct.
+'¢I
K CAAOr?A&
1 , .... ?, °,
61
SENT.
1'3350 g
H
John Link ;919 969 2474 # i2/ 12
Alm a
/G
IAPELHILLCITY SCHOOLS
TO: Laura Blackmon
Orange County Man ger
FROM: Neil Pederse
Superintend
RE: Request for Capital Project Ordinance
DATE: February 2, 2007 ized Last night the Chapel Hill Carrboro City Schools Bbard of
fora Capital Projerct Ordinance
submit a request to the Orange County Board of Commr
to fund Elementary No. *10. Last.week I had sent to you the packet of materials for this agenda
item.
The Board did accept our recommendation that we as o all items etonnohr vat a from the
low-bid multi-prime contractors. It also approved the deletion
engineering list exce t the solar roof panels ($15+5o Oustaind the solar hot ability and havetreasonable payback
($15,000). These are features that relate directly
periods. This results in $694,741 of deletions; however, we have an additional $60,422 in
expenses related to new requirements from the Town of Carrboro,
Attached is a new project budget model that reflects these
ordinance for planning from
our request the $900,000 that was already authorized by an earlier
ion as addhaoe of $22,382,751, which assumes
purposes (attached). The bottom line is that we need
that the County will provide an additional $1 mill its the cost for site
infrastructure.
Please contact me if you have any questions.
Lincoln Center, 750 S. Merritt Mill Road a Chapel Hill. NC 27516-2878 d (919) 967-6211 , www.chcc?.lc1 .n,.u
CHAPEL HILL - CARRBORO CITY SCHOOLS
ELEMENTARY SCHOOL #10 OPENING IN 2008-09
PROJECT BUDGET MODEL
Budget Category
January 2007
Budget Update
Budget Model aker Construction BIDS
Site Ac uisition
Varianc_e/Notes
Multi
17
On-Site Develo ment: 1,542,916 included in bids included In bids
Off-Site Development:
Water and Sewer
Turn Lanes, Traffic Signal, NC 96 improvements
Roundabout and Connector Road
1,000,000 735,000
500,000 500,000
500,000 included in bids
Blackmon Bid plus extras
maintain allowance-to be determined
included In bids
Con. -P Dev. Sub total 18,972,075 21,426,323
Construction Development Fees 199,000 included in bids OWASA Meters/Building Permit
Qnitiatiy included in Professionawavelopment Fees)
VE Reductions 634,319
Sub-Total 19,171,075 20,792,004
.
s:
Professional/Development Fee
1432,598
,
1,432,598
Furniture and E ui ment: 540,021 540,000
,
3.5% of construction cost
744,389 744,389
Technolo
$9.25 per st
Non-personnel Start U Costs
500,000
5ao,ooo
569,162 623,760
Contingency:
3.o% of construction/site development
350,000
Sales Tax Refunds
Sub-total
Special Orange County Contribution for Utilities/RoadS
09/2712007 Capital Project ordinance For Planning
Project Budget
$ - 2i,957,22!45 24,282,751
$ (1,000,000) (1,000,000)
$ (900,000) (900,000)
$ 21,057,245 22,382,751
1,325,506 6.3%.
1I
CHAPEL HILL CARRBORO CITY SCHOOLS
ELEMENTARY SCHOOL #10
Value Engineering Analysis and Project Scope 'Modifications
of the Multi Prime Construction Bids
Cost Effect
Description of Work .
Sustainable Features: _
Remove solar anels from roof
in S stem
Remove Solar Hot Water Heat
Building Modifications: 26,000
111, Delete vin I wailcoverin arid alnt walls 94,250
Remove exteriors lit block and use brick 79,000
Delete all exterior mason bench seats 9,500
HVAC-modi coverin son ex osed ! in 4,500
HVAC-modi AHU from freeze stat to auto shut off
00
linht fivtl trAS frOM 4° deep to 3" deep (3,001
Delete main eniranUU *L1 uLLui
Delete gyrrinasiurn entrance sti
nt 9/3 and 4/5
Site Changes:
Remove masonry veneer on
Additions per Town of Carrboro CUP
e
r Town of Carorboroons:
Add bic cle rack co
Extend walkwa?+ in dumpster area per Town of C
1
1
Sub-total (694,741)
54,000
6,,422
(634,319)
TOTAL
15
Elementary #10
Chapel Hill-Carrboro City Schools
Capital Project Ordinance
Be it ordained by the grange County Board of County Commissioners
following pursuant
al project is
13.2 of Chapter 159 of the General Statutes of North Carolina,
hereby adopted.
Section 1.The project authorized provides funds for the Chapel Hill-Carrboroe it ed onl ato
plan.and design a new 600-student elementary school facility to b
the Twin Creeks Park and Educational Campus (formerly known as Chapel Hill
Township District Park). Anticipated revenues for the school project consist of
alternative financing through third party financing.
Section 2.The officers of the County are hereby directed to proceed with the project within the
budget contained herein.
Section 3.The following revenue is anticipated to complete this project:
2A05-06 ( FY 2006-47 2006-07
$O
Fees I $? $? r _---
Section 4.The following amount is appropriated for this project:
Section 5. Planning and funding of Elementary #10 shall be in accordance with the Orange
County Board of County Commissioners adopted Policy on Planning and Funding
School Capital . Commissioner is hereby designated to serve as the
Board's liaison with CHCCS as project plans develop.
Z
Section 6. This ordinance is effective June 27, 2006 and will remain in effect through June 30,
2008, unless sooner amended or closed out.
Adopted this 27th day of June, 2006.
Amt 3 al
A worksession of the Carrboro Board of Aldermen was held on Tuesday, January 9, 2007 at 7:3 p.in. in the
Town Hall Board Room.
Present and presiding:
Mayor
Aldermen
Town Manager
Town Attorney
Town Clerk
Absent:
Alderman
Mark Chilton
Joal Hall Broun
Dan Coleman
Jacquelyn Gist'
John Herrera (arrived at 7:45 p.m.)
Randee Haven-O'Donnell
Steven E. Stewart
Michael B. Brough
Sarah C. Williamson
Alex Zaffron
REQUEST FOR APPEARANCE COMMISSION APPLICANTS
Alderman Gist announced that the town's Appearance Commission/NPDC was in need of members and invited
citizens to apply for service.
REQUEST FOR A MOMENT OF SILENCE
Mayor Chilton asked for a moment of silence in remembrance of Charles Burger and his wife and son who were
recently killed in an automobile accident. Mr. Burger was the landscape architect for Chapel Hill-Carrboro City
Schools' elementary school #10.
APPOINTMENT TO CAROLINA NORTH FISCAL IMPACT ANALYSIS MONITORING
COMMITTEE
The purpose of this item was for the Board of Aldermen to make an official appointment to the committee
which will be monitoring the work of the consultant performing the fiscal impact analysis for the Carolina
North development.
The following resolution was introduced by Alderman Jacquelyn Gist and duly seconded by Alderman foal Hall
Broun.
A RESOLUTION MAKING AN APPOINTMENT TO THE
CAROLINA NORTH FISCAL IMPACT ANALYSIS MONITORING COMMITTEE
Resolution No. 99/2006-07
WHEREAS, the Chancellor of UNC-CH, James Moeser, has requested that the Town of Carrboro appoint a
member to the monitoring committee which will keep track of the consultant's fiscal impact analysis of the
proposed Carolina North development; and
WHEREAS, the Board of Aldermen wish to continue playing a role in discussions about that development;
NOW THEREFORE BE IT RESOLVED that the Carrboro Board of Aldermen hereby appoints Steve Stewart,
Town Manager, to be the town's representative on this committee.
(?9)
The foregoing resolution having been submitted to a vote received the following vote and was duly adopted this
9th day of January, 2007:
Ayes: Joal Hall Broun, Mark Chilton, Dan Coleman, Jacquelyn Gist, Randee Haven-O'Donnell
Noes: None
Absent or Excused: John Herrera, Alex Zaffron
DECISION ON DRAFT ORDINANCE AMENDING THE CARRBORO LAND USE ORDINANCE
PROVISIONS DEALING WITH FLOOD DAMAGE PREVENTION
Mapping of area regulatory floodplains has been recently updated and federal rules dealing with floodway and
floodplain management have been revised. A draft ordinance amending the Carrboro Land Use Ordinance
flood damage prevention provisions has been prepared. The Board of Aldermen held a public hearing on the
ordinance on November 28, 2006, delaying action until comments were received from the Floodplain
Management Branch of the North Carolina Department of Emergency Management.
Mayor Chilton stated that the town staff had requested that this matter be delayed until a future date.
PRESENTATION OF THE AUDIT REPORT FOR FISCAL YEAR ENDING JUNE 30, 2006
In accordance with principles of accountability and state statutes, the town undergoes an annual financial audit
by independent auditors. The town contracted with Dixon Hughes PLLC to perform the. audit for the fiscal year
ending June 30, 2006. The purpose of this agenda item was for the Board to receive the audit report.
LaVonne Montague, CPA, of Dixon Hughes PLLC, presented the audit report.
[Alderman Herrera arrived at the meeting.]
Alderman Broun asked that next year's audit report include Carrboro High School, and McDougle Elementary
and Middle Schools in the list of major employers for the town.
The following resolution was introduced by Alderman Joal Hall Broun and duly seconded by Alderman Dan
Coleman.
A RESOLUTION ACCEPTING THE 2005-2006 AUDIT REPORT
Resolution No. 98/2006-07
WHEREAS, the Carrboro Board of Aldermen have received the annual 2005-06 Audit Report; and
WHEREAS, the Aldermen were informed by the Town's auditors, Dixon Hughes PLLC that the Town's
financial statements are free of material misstatement and that the audit tests conducted by the firm did not
uncover any material weaknesses that are required to be reported under Government Auditing Standards;
WHEREAS, the Aldermen were informed by town staff that the Town's financial statements have been
significantly improved and submitted to the Government Finance Officers' Association for recognition of
excellence in financial reporting;
Carrboro Board of Aldermen Paee 2 Januarv 9. 2007
as
NOW THEREFORE, THE BOARD OF ALDERMEN OF THE TOWN OF CARRBORO:
Section 1: Accept the annual 2005-06 Audit Report.
The foregoing resolution having been submitted to a vote received the following vote and was duly adopted this
9th day of January, 2007:
Ayes: Joal Hall Broun, Mark Chilton, Dan Coleman, Jacquelyn Gist, Randee Haven-O'Donnell, John Herrera
Noes: None
Absent or Excused: Alex Zaffron
PUBLIC HEARING ON THE CONDITIONAL USE PERMIT FOR THE CHAPEL HILL-CARRBORO
CITY SCHOOLS' ELEMENTARY SCHOOL #10
Chapel Hill - Carrboro City Schools has submitted an application for construction of a 89,800 sf (30 classroom)
elementary school on the parcel located at 215 Eubanks Road. The Conditional Use Permit, if approved, would
allow the construction of the school along with associated recreational facilities and infrastructure.
Jeff Kleaveland, one of the town's Planner/Zoning Development Specialists, was sworn in and presented the
development proposal.
Marty Roupe, the town's Development Review Administrator, was sworn in and stated that he had spoken with
an NCDOT representative and was told that there would be "rural intersection" lighting standards for the
roundabout.
Jamezetta Bedford, Chair of the Chapel Hill-Carrboro Board of Education, was sworn in and invited the Board
to tour Rashkis Elementary and Carrboro High Schools.
Dr. Neil Pederson, Superintendent of the Chapel Hill-Carrboro City Schools, was sworn in and explained the
process used to locate the school on the site, and addressed the current and predicted school capacities.
Steve Scroggs, Assistant Superintendent for Support Services with the Chapel Hill-Carrboro City Schools, was
sworn in and addressed current and predicted school capacities. He stated that the schools are currently over
capacity without the new school. He also stated that a new middle school will need to open in six to seven
years, and that the school system saved between $300,000-$400,000 along with much time using the Rashkis
prototype for the proposed new elementary school.
Alderman Haven-O'Donnell suggested that the bus drop off area be relocated to the front/main entrance or at
least move the dumpsters away from bus drop off area.
James Carnahan, Chair of the Planning Board, was sworn in. He stated that the Planning Board was concerned
about the distance this location is from the town's population. He also reviewed the remaining Planning Board
recommendations.
Jay Bryan, Chair of the Northern Transition Areas Advisory Board (NTAAC), was sworn in. He summarized
the recommendations of the NTAAC.
Carrboro Board of Aldermen Paae 3 Januarv 9. 2007
Alena Callimanis was sworn in and asked that the new lighting scheme at the Homestead/High School Road
intersection also be used at the roundabout. She also suggested that an additional lane be included accessing the
parking area.
Bryan Decker was sworn in. He stated that he was representing Morris Grove Heights residents. Their concern
is people cutting through their neighborhood to access the school. He stated that the intersection of Eubanks
and Old 86 needs improvements. He stated concern about the lighting plan, stated that they support parking
within the school property, spoke in support of the greenway trail, and expressed overall support for the project.
Marsha Tinnen, a resident of 206 Eubanks Road, was sworn in. She stated that this part of Eubanks Road needs
enough lighting to make the area safe.
Lyle Overcash, with Martin, Alexiou, Bryson, a traffic engineering firm, was sworn in. He asked that Mike
Hammersly address the question about the EAB's recommendation that the connector road be shifted to the east
to reduce the line-of-sight issues by the curve in Eubanks Road.
Mike Hammersly, engineer with Corley, Redfoot, Jack, was sworn in. He stated that the intersection for the
connector road was placed at their property line to the east. He stated that there are three lanes proposed for
the kiss and go lane.
David Stancil, Director of Orange County Environment and Resource Conservation, was sworn in. He
explained the process used to site the park on this property. He stated that the park will be built in at least 3
phases and that construction would begin approximately one year after approval-possibly in 2009
Will Hines with Sungate Design was sworn in. He explained the process that would need to take place if the
sewer line was relocated to the east side.
MOTION WAS MADE BY JOAL HALL BROUN AND SECONDED BY JACQUELYN GIST TO CLOSE
THE PUBLIC HEARING. VOTE: AFFIRMATIVE SIX, ABSENT ONE (ZAFFRON)
MOTION WAS MADE BY JOAL HALL BROUN AND SECONDED BY JACQUELYN GIST THAT THE
APPLICATION IS COMPLETE. VOTE: VOTE: AFFIRMATIVE SIX, ABSENT ONE (ZAFFRON)
MOTION WAS MADE BY JOAL HAL BROUN AND SECONDED BY DAN COLEMAN THAT THE
APPLICATION COMPLIES WITH ALL APPLICABLE REQUIREMENTS OF THE LAND USE
ORDINANCE. VOTE: AFFIRMATIVE SIX, ABSENT ONE (ZAFFRON)
MOTION WAS MADE BY RANDEE HAVEN-O'DONNELL AND SECONDED BY JOAL HALL BROUN
THAT THE APPLICATION IS GRANTED, SUBJECT TO THE FOLLOWING CONDITIONS:
1. The applicant shall complete the development strictly in accordance with the plans submitted to and
approved by this Board, a copy of which is filed in the Carrboro Town Hall. Any deviations from or
changes in these plans must be submitted to the Development Review Administrator in writing and
specific written approval obtained as provided in Section 15-64 of the Land Use Ordinance.
2. If any of the conditions affixed hereto or any part thereof shall be held invalid or void, then this permit
shall be void and of no effect.
3. That prior to construction plan approval the applicant provide a copy of an issued NCDENR land
disturbing activity permit and formally invite Orange County Erosion Control to voluntarily inspect the
site during construction via a letter that is copied to the NC Land Quality Section Regional Engineer,
Raleigh Regional Office.
Carrboro Board of Aldermen Paae 4 Januarv 9. 2007
D
4. That the applicant adjust the planting plan as requested by the Town Engineer and Environmental
Planner prior to construction plan approval to ensure compliance with the stormwater and vehicle
accommodation area shading requirements of the LUO.
5. That prior to construction plan approval, the applicant receive a driveway permit from NCDOT in
accordance with any conditions imposed by such agency including but not limited to encroachment /
maintenance agreements for lighting and sidewalks.
6. That subject to NCDOT approval, the applicant shall provide 6-feet of extra pavement on both sides of
Eubanks Road where improvements are required. The 6-foot sections shall serve as bike lanes.
7. That, prior to construction plan approval, the bike lane arrangements in the vicinity of the roundabout
and within the proposed collector street shall be designed to comply with their related specifications as
identified in the Federal Highway Administration's Roundabouts: An Informational Guide, and the
Manual of Uniform Traffic Control Devices.
8. That prior to construction plan approval the applicant obtain all necessary approvals and permits from
OWASA for the school's proposed on- and off-site water and sewer improvements to serve the school.
Further, that all such work be completed in accordance with any conditions imposed by such agency,
and that all such lines be operable prior to occupancy of the school
9. That prior to construction plan approval, the applicant receive any necessary off-site easements for
installation of water and sewer lines.
10. That fire flow calculations and building-sprinkler design (as required) must be submitted and approved
by the Town Engineer and Town Fire Department prior to construction plan approval.
11. That the applicant provide to Orange County Solid Waste Department a solid waste management plan
prior to construction plan approval. Further, that the construction plans include Orange County Solid
Waste in the list of agencies participating in the preconstruction meeting for the project.
12. That the developer shall include a detailed stormwater system maintenance plan. This maintenance plan
shall specify the entity responsible for performance of all elements of this maintenance plan, shall
indicate how that entity will fund said maintenance, and shall clearly indicate that the Town of Carrboro
is not responsible for these activities. The maintenance plan shall include scheduled, maintenance
activities for each stormwater best management practice (BMP) in the development, (including but not
limited to cisterns, bio-retention areas, swales, constructed wetlands, level spreaders, energy dissipaters,
and buffers), performance evaluation protocol for each BMW, and frequency of self-inspection and self-
reporting requirements (including a proposed inspection/reporting template clearly indicating how often
reports will be submitted to the Town of Carrboro) for maintenance and performance of each BMP. The
maintenance plan and supporting documentation shall be submitted to the Town Engineer and
Environmental Planner for approval prior to construction plan approval. Upon approval, the
maintenance plan and supporting documentation shall be included in the construction drawings and
school system's documentation to ensure the long-term maintenance of the BMPs.
13. That the applicant provide a written statement from the electrical utility stating that electric service can
be provided to all locations shown on the construction plans prior to the approval of the construction
plans and that the applicant submit letters from all applicable utility companies certifying that the project
can be served via the existing infrastructure.
Carrboro Board of Aldermen Paae 5 Januarv 9. 2007
14. That prior to construction plan approval, general information about the typical hours of o loon for the
light fixtures be included on the plans. This information should disclose whether the lights will be
manually-controlled or placed on automatic timers.
15. That the applicant submit an application for annexation of the school property to the Town, prior to
occupancy of the school.
16. That prior to the construction plan approval layout details for the basketball court and specific
playground equipment details be shown on the plans.
17. That prior to issuance of the certificate of occupancy, the school district work with Town Police and Fire
staff to develop a traffic management plan to be put in place during peak use events at the school.
18. That the Board accepts the applicant's justification for exceeding the presumptive parking standards of
Section 15-291 by providing 102 spaces. As represented in the applicant's letter, this deviation is
justified because of the school district's experience with Rashkis elementary school (which is the
prototype for Elementary School #10) and because it better serves the parking needs of elementary
school programs which include substantial parental participation.
19. That the sidewalk / greenway trail beginning at the southern property line and terminating at the bus
drop-off area exhibit compliance on the construction plans with the greenway-facilities specifications
identified in the AASHTO Guide for the Development of Bicycle Facilities and in the Town of Carrboro
Comprehensive Master Plan for Recreation and Parks.
20. That prior to construction plan approval the applicant must provide staff with a copy of written
correspondence with appropriate agencies acknowledging that any disturbances are included in the total
wetlands impacts information provided for the project, including the proposed sanitary sewer extension.
21. That the planting plans not include any of the invasive species listed in Appendix 3 of the Land Use
Ordinance and that the planting plan for the stormwater devices and the "constructed drainage" be
further reviewed for plant species suitability for the intended function of the device and that the
approved construction plans include planting plans indicating the precise breakdown and type of trees,
woody shrubs, and herbaceous plants in each bioretention area and around and in each vehicle
accommodation area.
22. That prior to construction plan approval, the tree planting detail be replaced with the Town of Chapel
. Hill, December 2006 Tree Planting Detail.
23. That prior to approval of the construction plans, the applicant further modify the step-by-step, narrative
erosion control construction sequence such that the Environmental Planner can determine that erosion
and sedimentation risks to downstream water bodies have been minimized through careful planning and
staging of the construction of the "enhanced drainage way," removal of the large sediment basin, and
construction of the southern retaining wall.
24. That all of the project's state and federal notification, permit, and flood hazard area mapping
requirements be satisfied prior to construction plan authorization.
25. That the sidewalk that passes in front of the dumpster area adjacent to the bus loading area be extended
out to the connector road along the southern edge of the bus loading area and driveway.
26. That prior to construction plan approval, any easement associated with a cross-pipe located under a public
right-of-way be labeled "Public".
Carrboro Board of Aldermen Paae 6 Januarv 9. 2007
0;27
27. That prior to construction plan approval, the applicant to provide vertical curve information showing
percentage grades and related information for the Collector Road.
28. That prior to construction plan approval, the applicant work w/ Sungate to improve the under-drain
'systems design in the bioretention basins.
VOTE: AFFIRMATIVE SIX, ABSENT ONE (ZAFFRON)
VOTE: AFFIRMATIVE SIX, ABSENT ONE (ZAFFRON)
MOTION WAS MADE BY DAN COLEMAN AND SECONDED BY JOAL HALL BROUN THAT IF TE
TOWN UPDATES ITS LIGHTING STANDARDS PRIOR TO CONSTRUCTION PLAN APPROVAL,
THEN THE DEVELOPMENT PLAN WILL BE UPDATED TO MEET THOSE STANDARDS. VOTE:
AFFIRMATIVE SIX, ABSENT ONE (ZAFFRON)
MOTION WAS MADE BY DAN COLEMAN AND SECONDED BY JOAL HALL BROUN THAT THE
BIKE RACKS BE COVERED. VOTE: AFFIRMATIVE SIX, ABSENT ONE (ZAFFRON)
MOTION WAS MADE BY JACQUELYN GIST AND SECONDED BY RANDEE HAVEN-O'DONNELL
THAT IN REGARD TO THE RELOCATION OF A STREAM ON THE PROPERTY, THAT:
• EVERY EFFORT WILL BE MADE TO ENSURE THAT THERE BE AN OPPORTUNITY FOR
CONTINUOUS FLOW OF WATER THROUGH DRAINAGE OR NATURAL SPRINGS;
• CONSTRUCTION OF THE NEW STREAM CHANNEL BE SUPERVISED BY THE PROJECT
ENGINEER AT ALL TIMES TO ENSURE THAT THE CONTRACTOR OR SUBCONTRACTORS
FOR THE PROJECT BUILD THE CHANNEL AS SPECIFIED ON THE PLANS; AND
• THE SCHOOL SHALL HAVE ONGOING RESPONSIBILITY FOR MAINTAINING THE
PLANTINGS ALONG THE STREAM.
VOTE: AFFIRMATIVE SIX, ABSENT ONE (ZAFFRON)
MOTION WAS MADE BY DAN COLEMAN AND SECONDED BY JOHN HERRERA THAT THE
APPLICATION IS GRANTED, SUBJECT TO THE CONDITIONS AGREED UPON ABOVE. VOTE:
AFFIRMATIVE SIX, ABSENT ONE (ZAFFRON)
COURTESY REVIEW OF THE GREENBRIDGE PROJECT
The Board of Aldermen requested an opportunity to conduct a courtesy review of the Greenbridge project
proposed in Chapel Hill's jurisdiction at the corner of Rosemary Street, Graham Street, and Merritt Mill Road.
Design materials and associated information are attached, and the applicant has requested an opportunity to
make a presentation. Town staff requested that the Board conduct a courtesy review and determine whether to
forward comments to the Chapel Hill Town Council.
Tim Toben made the presentation to the Board.
APPOINTMENT TO THE ORANGE COUNTY LIBRARY SERVICES TASK FORCE
Carrboro Board of Aldermen Paee 7 Januarv 9. 2007
The Orange County Board of County Commissioners is re-convening the Library Services Task Force to make
updated recommendations on improving library services and facilities in Orange County. Former Alderman
Diana McDuffee previously served as the Town of Carrboro's representative on the 2004 Task Force. The
Mayor and Board of Aldermen are requested to make an appointment to this Task Force.
The following resolution was introduced by Alderman Dan Coleman and duly seconded by Alderman John
Herrera.
A RESOLUTION MAKING AN APPOINTMENT TO THE
ORANGE COUNTY LIBRARY SERVICES TASK FORCE
Resolution No. 100/2006-07
WHEREAS, the Orange County Board of Commissioners desire to reconvene the 2004 Library Services Task
Force; and
WHEREAS, this Task Force will make updated recommendations for improving library services and facilities
in Orange County; and
WHEREAS, former Alderman Diana McDuffee served as Carrboro's representative on the 2004 Library
Services Task Force.
NOW, THEREFORE, THE BOARD OF ALDERMEN OF THE TOWN OF CARRBORO RESOLVES:
Section 1. The Board hereby appoints Randee Haven-O'Donnell to serve as Carrboro's representative on the
Orange County Library Services Task Force.
Section 2. This resolution shall become effective upon adoption.
The foregoing resolution having been submitted to a vote received the following vote and was duly adopted this
9th day of January, 2007:
Ayes: Joal Hall Broun, Mark Chilton, Dan Coleman, Jacquelyn Gist, Randee Haven-O'Donnell, John Herrera
Noes: None
Absent or Excused: Alex Zaffron
MOTION WAS MADE BY JOAL HALL BROUN AND SECONDED BY JACQUELYN GIST TO
ADJOURN THE MEETING AT 11:55 P.M. VOTE: AFFIRMATIVE FIVE, ABSENT ONE (ZAFFRON)
Mayor
Town Clerk
Carrboro Board of Aldermen Paae 8 Januarv 9. 2007
AC4..,f 4
To: Board of County Commissioners
Rod Visser, Interim County Manager
From: Donna Dean Coffey, Budget Director
Re: Capital and Debt Related Matters
Date: October 11, 2006
0 10/11/06
The attached materials are offered as additional information that will hopefully clarify lingering questions about
capital and debt-related materials that you received during August and September. Pages 1 through 3 of this
memo summarize staffs understanding of capital and debt-related actions and endorsements that the Board
has made since the beginning of the fiscal year. Page 4 offers a guide for understanding the Annual Debt
Service Capacity and Tax Rate Impact spreadsheet (page 6). Feel free to contact me if there are questions or if
my understanding of the Board's recent actions differ from yours.
Background Information
Orange County's major funding sources for school and County capital projects Include pay-as-you-go monies
(examples include dedicated sales and property taxes, school construction Impact fees and Public School
Building Funds) and debt financing. The County has several capital-related policies in place that govern
planning and funding capital projects and debt management.
Recently the Board has focused discussions on school and County capital projects that require funding beyond
the amount of money that pay-as-you-go resources generate - i.e. projects that require debt financing. Most
recent discussions have centered around "affordability" - what capital projects can the County afford to fund with
respect to debt service as well as on-going annual costs?
The August 31 BOCC Work Session was the first step In providing a picture of what the County could afford
with regard to funding capital and operating costs of future County and School capital projects. Therefore,
materials prepared for that work session offered a wholistic view of total amounts of debt that the County could
afford In future years without regard to individual project timelines or cash needs.
At the August 31 Work Session, the Board provided direction regarding specific projects. That direction allowed
staff to take the next step and project specific cash flow requirements and funding needs for individual projects
with face value debt of $92.2 million that the Board wished to pursue over the next three or so years. Chart
1 identifies those projects. The outcome of that step was the Capital and Debt Work Book presented at the
September 14, 2006 work session. In addition to providing historical data, the work book also offered financial
data including projected annual costs (including debt service and tax rate Impacts) for individual school and
county projects.
Page 1 of 5
10/11/06
(W3 Proposed Schedule of County and School Capital Project Debt Issuances (Alphabetical Order by Project Tltiei
Fall 2006 through Spring 2009
Proposed BOCC Endorsed Project Total
Chart 1. Non-Enterprise Fund Projects with Cost
Estimates and Timellnes Issuance
Date
2001 Bands Alternative
Financing (BOCC
Endorsed)
i Affordable Housing Spring 2008 $1,400,000 $0 $1,400,000
2 Animal Services Facility Construction Fail 2007 $0 $5,000,000 $5,000,000
3 Central Orange Senior Center (to be
constructed in tandem with SportsPlex) Spring 2007 $0 $2,500,000 $2,500,000
4 CHCCS Carrboro High School (formerly High
School #3 Spring 2007 $0 $9,000,000 $9,000,000
5 CHCCS Elementary #10 Spring 2007 $0 $22.102,023 $22,102,023
6 CHCCS Renovations Unfunded from 2001
Bond Spring 2007 $0 $3,450,000 $3,450,000
7 County Campus and Library Development Summer 2009 $0 $25,000,000 $25,000,000
8 Etiand Water and Sewer (Buckhom
EDD/Graveil Hills Spring 2007 $0 $400,000 $400,000
9 Greenways Development Spring 2008 $575,000 $0 $575,000
10 Homestead Aquatics Spring 2008 $3,175,000 $0 $3,175,000
11 Jail Spring 2007 $0 $600,000 $600,000
12 Justice Facility (including Farmers Market &
River Park Spring 2007 $0 $10,200,000 $10,200,000
13 Lands Lea Spring 2008 $1750000 $0 $1,750,000
14 Satellite Campus for DTCC Spring 2007 $0 $3,000,000 $3,000,000
15 Satellite Campus for DTCC - Sustainable
Design Elements Spring 2007 $0 $408,000 $408,000
16 Satellite Campus for DTCC - Park & Ride Lot Spring 2007 $0 $180,000 $180,000
17 Twin Creeks/Elementary #10 Infrastructure Spring 2007 $0 $1,250,000 $1,250,000
18 West Ten Soccer Cam lex Completion S rin 200? $0 $2 267 000 $2 267 000
19 Total $6 900 000 $85,357 023 592 257 023
Proposed BOCC Endorsed Project Total
Chart 2. Enterprise Fund Debt Issuances issuance 2001 Bonds Alternative (BOCC
Date Financing Endorsed)
Sportsplex Addition (to be constructed in
1 tandem with Central Orange Senior Center- Spring 2007 $0 $1,500,000 $1,500,000
see footnote 7(a) above) rrbi
2 Solid Waste Operations Center Spring 2007 $0 $2,200,000 $2,200,000
In addition to financial data related to capital projects that the Board endorsed for funding in the next three-to-
four years, the September 14 work book identified "on-the-horizon" projects. These projects, whose timetables
extend beyond the immediate three-to-four year planning period, are ones that the Board has discussed over
the past year and identified as priorities for future years capital funding. Chart 3 offers a listing of these projects.
Page 2 of 5
10111/06
Chart 3. Projects on the Horizon (Cost and Timeline Estimates Being: Developed)
i
!i
E
7
E
E
1c
11
1i
13
14
Agriculture Center
CHCCS Elementary 911 (Based on November 15, 2005 SAPFO projections, CHCCS would reach 108.4% Elementary Level of
Service in school year 2011-12)tu
CHCCS Middle School #5 (Based on November 15, 2005 SAPFO projections, CHCCS would reach 108.3% Middle School
Level of Service in school year 2012-13) ttt
CHCCS Carrboro High Addition (Based on November 15, 2005 SAPFO projections, CHCCS would reach 110.3% High School
Level of Service in school year 2014-15)nt
Efland ater and Sewer - Central Efland[Northem Buckhom
Expansion of Efland Cheeks Community Center
Fire Training Facili
Herita a Center
Ubra Facili
New Ho a Park Blackwood Farm
Northeast Reglonal Park
Parks Operations Base
Renovations of buildings ben vacated
SHSC Dental Clinic
it) In accordance with Orange County's Schools Adequate Public Facilities Ordinance (SAPFO), ten-year student membership
projections are updated annually in November. The timing of new school construction is subject to change with each annual update.
Levels of Service as defined by SAPFO allow for 105% of capacity for elementary, 107% of capacity for middle school and 110% level
of capacity for high school. The School Collaboration Work Group is currently reviewing the County's School Construction Standards -
after Commissioners approve updates to the Standards, costs can be associated with the new schools.
Page 3 of 5
(3a 10/11106
Readers Guide to Annual Dabt Sarvica Canacity and Tax Rata Imnact » Gannml Fund (Anil Chart
Col-
umn Column Title Description of Contents
A Fiscal Year The County's fiscal year runs from July 1 through June 30.
For years 1999-00 through 2006-07, this column reflects the original
B Total General Fund Budget BOCC approved General Fund Budget. In accordance with BOCC
direction provided at the August 31, 2006 work session, fiscal years
beginning with 2007-08 reflect a 7 percent annual increase.
For years 1999-00 through 2006-07, this column reflects the actual
percentage Increase in the County's total General Fund. In
C Annual % increase accordance with BOCC direction provided at the August 31, 2006
work session, fiscal years beginning with 2007-08 reflect a 7 percent
annual increase.
In accordance with the County's current Debt Management Policy,
annual General Fund debt service payments are to be no more than
D Total Debt Service Capacity 15 percent of total General Fund. The amounts shown In this column
equate to 15 percent of each years total General Fund budget
(column B multiplied by 15%)
Note: columns E through J are relevant to currently issued debt and debt planned for issuance between riscal years 2006-
07 and 2003-10 (as endorsed by Commissioners on September 14, 2006)
E General Fund Debt Service for Currently Amounts in this column reflect the total General Fund debt service
Issued Debt payments for debt that the County issued an or before June 30, 2006.
Amounts In this column reflect projected debt service payments for the
projects ($92.2 million face value debt) that the BOCC endorsed for
F Projected Additional Debt Service by Fiscal future debt funding at the September 14, 2006 work session. Chart 1,
Year above, provides a list of individual projects. Debt payback projections
are based on 6 percent annual interest over a twenty year financing
period with fixed principal payments.
G Total Debt Service This column reflects a total of debt service for currently issued debt
plus projected additional debt service (column E plus column F)
Remaining Debt Service Capacity After Amounts in this column reflect the debt service capacity that remains
H Issuing Additional Proposed Debt after issuing the additional proposed $92.2 million in face value debt
(column D minus column G)
Note. Columns 1 and J relate to projected tax rate impacts of projected additional debt service, operating and staffing of
new facilities. Staff Is currently working on developing operational co-etOctancies to determine future operating,
maintenance and staffing needs of Individual capital projects.
Amounts in this column reflect the projected tax rate increase
I Tax Rate Impact of Additional Debt Service attributed to additional debt issued ($92.2 million) in accordance with
BOCC direction on September 14, 2006 (column F divided by column
J)
Amounts reflected in this column project how much money each
J 1 Cent Equivalent penny on the tax rate would generate each year. Staff anticipates that
assessed property valuation In non-Revaluation years would increase
at 3 percent and at 15 percent in Revaluation years.
Note: Columns K through M identify a range of debt service and borrowing capacity beyond the currently issued debt and
debt planned for issuance between lscal years 2006.07 through 2009-10
Amounts in this column reflect the amount of debt service capacity
K Debt Service that would remain each year after the debt service amounts identified
In column G were paid. For presentation purposes, it is assumed that
100 percent of prior year debt capacity is issued.
Amounts in this column represent the face value debt that the County
L Borrowing Capacity Range would be able to borrow with the annual debt service capacity
identified In column K
Page 4 of 5
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