HomeMy WebLinkAboutAgenda - 01-23-2007-9d. ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: January 23, 2007
Action Agenda
Item No. 9 -
SUBJECT: Library Services Task Force - Charge and Appointments
DEPARTMENT: Library and Manager's Office PUBLIC HEARING: (Y/N) No
ATTACHMENT(S):
1. Library Consultant's Report
2. Task Force Final Report (2004)
3. Carrboro Library Workgroup Final
Report (2004)
4. Library Update - Task Force 2004
5. Clerk's Office - Applicant Information
INFORMATION CONTACT:
Brenda Stephens, 919-245-2528
Gwen Harvey, 919-245-2307
Donna Baker, 245-2130
PURPOSE: To establish the charge and formalize appointments to the Library Services Task
Force as follow up to the BOCC discussion from its meeting on December 12, 2007.
BACKGROUND: In January 2004, the BOCC re-convened a Library Services Task Force and
charged it with reviewing its original work from November 2001 and making recommendations
on improving library services / facilities - especially as they related to the Central Library in
Hillsborough and the branch library in Carrboro - by the fall of 2004.
The Task Force conducted a total of twelve meetings extending from May through October. In
July 2004, consultant Dale Gaddis, retired Durham County Public Librarian, was retained to
conduct a needs assessment of Orange County Library facilities. Her report, issued in
September 2004, provided background material for review and recommendations by the Task
Force. A copy of the consultant's report is included (Attachment 1).
The 2004 Task Force Final Report (Attachment 2) addressed the following major areas, among
other opportunities: Construction of a new Central Library; Consolidation of the Cybrary and
McDougle Branch Libraries in Carrboro; Establishment of an Orange County Heritage Center;
and Establishment of a Branch Library to serve the Efland - Cheeks Township.
With the authorization of the Expanded County Campus Proposal on November 2, 2006 (which
includes a new two-story public library building of 23,454 sq. ft.), and along with consideration of
establishing a Heritage Center within the space the present central library would vacate at the
Whitted Building, the BOCC briefly discussed on December 4th revisiting. and updating the 2004
Library Services Task Force Report to incorporate new information and to address the
remaining elements.
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At its meeting on December 12, in taking action on the Task Force agenda item, the BOCC
agreed minutes from the public hearing on "Proposed County and School Capital Projects and
Related Debt Issuance Plans" (during which there was public comment regarding the proposed
Heritage Center and Carrboro Library) would be included as background materials to the Task
Force. The BOCC also heard comments and concerns from members of the public referencing
an earlier Carrboro Library Workgroup Report (2004). A copy of that Final Report is attached
(Attachment 3). The Chair indicated that its expectations for what the Task Force would
accomplish would be identified within its charge.
As additional background, and in response to questions from the BOCC about progress since
the 2004 Task Force Report, a status report on recommendations is attached (Attachment 4)
APPOINTMENTS
Since the BOCC meeting on December 12, the Clerk's Office has contacted the Task Force
2004 membership according to the appropriate representation categories, and has initiated
advertisement for at-large appointments (2 were included in 2004), pending BOCC designation
of a charge. The result of the Clerk's Office query, along with the attendance record provided by
the Library staff, is attached. (Attachment 5)
PROPOSED CHARGE
The County Manager has consulted with the Library Director and staff, and proposes that the
BOCC adopt the following charge to guide the work of the Task Force.
• Review the report and recommendations of the Carrboro Library Workgroup (April 20,
2004)
• Review the report and overall recommendations to the BOCC of the Library Services
Task Force.
• Review the report and recommendations of the Library Services Task Force as they
relate specifically to a "southwest regional branch library combining the collections, staff,
and services presently located at McDougle Middle School and the Century Center
Cybrary". (October 19, 2004)
• Prepare and present to the BOCC a report which addresses, in conjunction with Orange
County management, the following concerns and considerations expressed by elected
and community leaders: Recommended Facility Size, Time Horizon for Facility
Construction, Funding Facility Construction.
• Report its recommendations to the BOCC in context of capital investment program
planning for FY 2007-08 and future years.
• Background materials for the Task Force should include, but not be limited to, the Final
Reports from 2004 as well as the BOCC minutes from its discussion of both Task Force
Reports and its public hearing on Proposed County and School Capital Projects and
Related Debt Issuance Plans held on December 12, 2006.
PROPOSED COMPOSITION
Four Citizen representatives-At Large
One representative from the Board of Trustees, Hyconeechee Regional Library System
Two representatives of the Board of County Commissioners-Commission Jacobs and
Commissioner Nelson
Orange County Purchasing Director - Pam Jones
One representative of the Archival Task Force (Heritage Center)
One representative of the Chapel Hill Carrboro Schools Board of Education
One representative of the Orange County School Board
One representative from Durham Technical Community College
Orange County Library Director - Brenda Stephens
Chapel Hill Library Director- Kathy Thompson
One designee from the Town of Carrboro Board of Alderman
One designee from the Hillsborough Town Board
One designee from the Chapel Hill Town Council
One representative UNC School of Information and Library Sciences
One representative from each of the Friends (4) groups supporting Orange County
Libraries.
FINANCIAL IMPACT: There is no financial impact associated with engaging the Library
Services Task Force other than general administrative and staff costs.
RECOMMENDATION(S): The Manager recommends that the Board consider the following:
1) Adopt the proposed Charge and Composition, or modify, as the Board deems
appropriate.
2) Appoint the members of the Library Services Task Force as the Board decides.
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ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: October 19, 2004
Action Agenda
Item No. 7- G
SUBJECT: Library Services Task Force Final Report
DEPARTMENT: Library
PUBLIC HEARING: (YIN) No
ATTACHMENT(S):
1. Task Force Final Report
2. Consultant's Report
INFORMATION CONTACT:
Dr. Evelyn Daniel, Chair, Library
Services Task Force
Barry Jacobs, Chair, BOCC
Brenda Stephens, Director, ext 2528
TELEPHONE NUMBERS:
Hillsborough 732-8181
Chapel Hill 968-4501
Durham 688-7331
Mebane 336-227-2031
PURPOSE: The Library Services Task Force has completed its charge and will present its
Final Report to the BOCC.
BACKGROUND: In January 2004, the BOCC formally re-convened a Library Services Task
Force and charged it with reviewing its original work from November 2001 and making
recommendations on improving library services/facilities - especially as they related to the
Central Library in Hillsborough and the branch library in Carrboro - by the fall of 2004.
The Task Force conducted a total of twelve meetings extending from May through October. A
consultant, retired Director of Durham County Public Library Dale Gaddis, was retained by the
Task Force (with financial assistance provided by the BOCC, the Friends of the Orange County
Library and Friends of the Carrboro. Library) in July to prepare a needs assessment of Orange
County library facilities. Ms. Gaddis' report was issued on September 30, 2004, and provided
material background for review and recommendations by the Task Force.
The Final Report at Attachment 1 addresses the following major areas, among other
opportunities as described:
• Construction of a new Central Library (including pros/cons on co-location at the planned
Durham Technical Community College satellite campus Waterstone site);
• Consolidation of the Cybrary and McDougle Branch Libraries in Carrboro;
• Establishment of an Orange County Heritage Center; and
• Establishment of a Branch Library to serve the Efland - Cheeks Township.
A copy of the consultant's report is included as Attachment 2.
The Chair of the Library Services Task Force, Dr. Evelyn Daniel, will make the presentation to
the BOCC.
FINANCIAL IMPACT: At this point, County staff has not conducted a thorough analysis of the
direct or indirect costs associated with any of the recommendations by the Task Force. The
BOCC would ultimately need to discuss and determine the overall magnitude and relative
priority of any future capital project proposal alongside. various funding scenarios for
development/construction and on-going operational costs. The Library currently holds
$920,000 in a NC Collection Endowment Fund grant that can be used as a capital contribution
towards a Heritage Center.
RECOMMENDATION(S): The Manager recommends that the Board receive the Final Report
as information and provide feedback and direction to the Task Force and/or County staff as
desired.
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Library Services Task Force, Reconvened 2004
Final Report & Recommendations
October 19, 2004
The Library Services Task Force was appointed in January 2004 and charged by the
BOCC
"to review the Library Services Task Force report of November 2001
and to make recommendations to improve library services/facilities in
Orange County specifically related to the expansion of the Central
library in Hillsborough and the branch library in Carrboro.
"Potential areas of study for the Task Force were: 1) pursue co-
location of a new facility for the Central Library in Hillsborough with
the Orange county campus of Durham Technical Community college
scheduled to open in Fall 2006, and 2) possibly combine Carrboro
library operation of a Cybrary and the McDougle Branch Library."
Members of the Task Force were: Barbara Baker, DTCC; Bridget Booher, Friends of the
Orange County Public Library; Keith Cook, At-Large; Evelyn Daniel, Library Services
Task Force 2001; Amy Efland, Hyconeechee Board of Trustees; Mike Gering, Town of
Hillsborough; Barry Jacobs, Board of Orange County Commissioners; Jessica Kern,
Chapel Hill Public Library Board of Trustees; Senator Ellie Kinnaird, At Large; Nerys
Levy, Friends of the Carrboro Library; Diana McDuffee, Carrboro Board of Aldermen;
Heidi Perry, Friends of the Carrboro Library; Jeffrey Schmitt, At-Large; Brenda
Stephens, Director of Hyconeechee Library System; Lisa Stuckey, CHCCS; Kathleen
Thompson, Director of the Chapel Hill Public Library; James Ward, Town of Chapel
Hill.
Commissioner Barry Jacobs convened the first meeting and reviewed the charge and
informed the group that the task force recommendations were to be completed and
submitted by October 2004. Evelyn Daniel was elected chair.
All meetings were held at the Central Library conference room in the Whiffed facility.
May 18, 2004
June 7, 2004
June 28, 2004
July 6, 2004 - Consultant with Library Director
July 12, 2004 - Consultant with LSTF members
July 20, 2004 - Orange County Library Staff met with the Consultant
July 26, 2004 - with Consultant
August 9, 2004 - with Consultant
August 18, 2004 - Archival Task Force, subcommittee of the LSTF
September 7, 2004 - with Consultant
September 20, 2004 - with Consultant
October 12, 2004
to
In June 2004, the BOCC approved hiring a library consultant to provide
recommendations on the size needed for a library headquarters facility for Orange County
and guidelines on co-locating library facilities using professional library standards and
community needs. Dale Gaddis, retired Director of Durham County Public Library was
engaged as the consultant. Her final report was delivered on September 30, 2004 and is
attached.
The Task Force members and consultant have thoroughly investigated the charge and
reviewed the consultant's report and recommendations. Members have worked very
diligently to provide this report in a short period of time.
Below are the recommendations that we are making:
1) That Orange County adopt a long range library facility plan that takes into
consideration the needs of the entire county and is based on 20 year population
projections. (Long-Range Library Facility Planning, Recommendation #1, pgs 11-13)
2) That the Orange County Public Library develop a comprehensive 3 - 5 year strategic
action plan that places priority on achieving a vision of countywide equitable library
services and resources for all citizens of Orange County. (Long-Range Library Facility
Planning, Reeonunendation #2, pg 13)
3) That a new Orange County Central Library be constructed in the vicinity of
Hillsborough, a central location for the County. The recommended size range of the
facility is between 30,000 - 65,000 square feet based on the equations provided by the
consultant using design population estimates for 2025. (Long-Range Library Facility
Planning, Recommendation #3, pgs 13-17)
Pursuant to our charge, the Task Force investigated the advantages and disadvantages
of a co-located facility on the DTCC site in Waterstone.
Advantages:
- The site is centrally located and would be convenient to the needs of the
total county population;
- A substantial synergy between DTCC students and county residents would
be realized;
- The tax burden would be reduced through facility cost sharing and co-use
of the land;
- Users of the new facility would have access to a larger, broader collection.
Public library patrons would have access to other DTCC resources;
students would have access to a significantly larger collection;
- The dual collections of a combined public and community college library
would enrich the experience of students in the proposed middle college
high school program;
Disadvantages:
There are unresolved issues related to DTCC restrictions / expectations
about maximum square footage for a new library facility;
Concerns have been expressed about the loss of the Orange County Public
Library from Central Hillsborough;
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If a new central library is constructed at Waterstone, the Task Force recommends that a - - - -
library presence continue in central Hillsborough in conjunction with the proposed
Orange County Heritage Center (see recommendation 5 below).
4) That the Carrboro Library Workgroup recommendations be supported and that a
southwest regional branch library be established combining the collections, staff, and
services presently located at McDougle Middle School Carrboro Branch and the Century
Center Cybrary. This branch should be centered in the town of Carrboro. (Long-Range
Library Facility Planning, Recommendation #4, pg 17)
5) That an Orange County Heritage Center be established to make accessible the local
history materials now located in the central library as well as appropriate materials from
other archival collections in the county such as from NC Room of the Orange County
Public Library, Burwell School, Carrboro Branch Library archives, Orange County
Historical Museum, and Hillsborough Historical Society, The Orange County Public
Library currently holds $120,000 in a NC Collection Endowment fund for use as a capital
contribution toward this facility- (Long-Range Library Facility Planning,
Recommendation #3, pg 16)
6) That the Chapel Hill Public Library be recognized as a significant partner in, and
primary service provider of, library services to southeastern Orange County. (Long-
Range Library Facility Planning, Recommendation #8, pg 19)
7) That the Orange County Public Library establish a branch library to serve the central
west area of the county centered on Cheeks Township, that will accommodate the future
population growth of this area over the next 10 - 20 years A possible synergy might be a
co-located facility with Middle School #3 of the Orange County school system. (Long-
Range Libi-any Facility Planning, Reconnnendation #5, pgs 17-18)
8) That the population in the northwest area of the county centered on Cedar Grove
Township be served by the Cedar Grove Branch Library in the Northern Orange County
Human Services Center. This branch library needs to be monitored and plans be
considered to expand the library facility in the future. (Long-Range Library Facility
Planning, Recommendation #6, pg 18)
9) That the rural community be evaluated for the establishment of cybraries or small
branch libraries to provide access to library resources at these more distant sites. (Long-
Range Librmy Facility Planning, Recommendation #7, pgs 18-19)
These recommendations were approved by the Library Services Task Force Members on
October 12, 2004.
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Orange County Public Library
Long-Range Library Facility
Planning
Through 2025
Dale Gaddis
Library Consultant
September 2004
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Orange County Library Long-Range Facility Planning
Contents
Executive Summary
Introduction
Findings
? Library Systems Serving Orange County
? Disparities and Inadequacies of Library Service
? Orange County Demographic Trends
? Effect of Chapel Hill Public Library on Countywide Library Development
? Access to Orange County Historic Resources
Recommendations
? Adoption of Long-Range Library Facility Plan
• Proposed Population Criteria for Facility Design
? Strategic Planning
? Construction of New Orange County Central Library
• Facility Size
¦ Location in Waterstone Development
Joint Use Library with DTCC
¦ Orange County Heritage Center
• Hillsborough Cybrary or Neighborhood Branch
? Construction of New Carrboro/Southwest Regional Library
? Establishment of'Branch Library to Serve Cheeks Township
? Monitoring of Growth of Cedar Grove
? Use of Rural Community Nodes as Outreach Sites
? Recognition of Chapel Hill Public Library as Significant Partner
Appendices
? A: Orange County Library Facilities - Space Planning Spreadsheet
? B: Service and Space Needs Summary- Central Library
? C: Proposed Orange County Central Library - Square Footage by Area
? D: Meeting Notes Regarding Proposed Joint Use Facility with DTCC
? E: Space Needs Summary - Heritage Center/Cybrary
? F: Space Needs Summary - Carrboro/Southwest Regional Branch
? G: Space Needs Summary - Efland-Cheeks Branch
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Orange County Library Long-Range Facility Planning
Executive Summary ____ _______ ___ _
In January, 2004, the Orange County Board of Commissioners appointed a Library Services
Task Force to review the recommendations a previous task force had submitted to the County
in 2001 regarding library services and to "subsequently make recommendations to improve
library services and facilities specifically related to the expansion of the Central Library in
Hillsborough and the branch library in Carrboro." Specific areas of interest were the potential
for co-location of a new central facility with the Orange County campus of Durham
Technical Community College (DTCC) and combining the operations of Carrboro's
McDougle Branch Library and Cybrary into one branch library facility..
The Task Force began its work in May and contracted with library consultant Dale Gaddis in
July to assist with needs assessment and development of recommendations.
It became very evident from the outset of the work of the Task Force that the
recommendations for the central library and the Carrboro facility needed to be part of a larger
vision for the county as a whole. As a result, the recommendations being presented are more
comprehensive in scope than originally requested. Details are submitted only for the areas of
priority identified in the charge from the Board of County Commissioners; however, if the
County is to be successful in addressing these areas, it is important for the County and library
administration to recognize and address the broader planning issues.
Sturumaty of Significant Findings
¦ The population of the county as a whole values education and is supportive of library
services, but it is confused by the current system of library governance and funding
responsibilities.
¦ The development of library services for Orange County residents has been
fragmented at best, resulting in great disparity in the level of library services provided
throughout the county.
¦ The facilities and resources of the Orange County Public Library system are
significantly below the standard required to provide effective public library services.
Library staff has been creative and resourceful in "making do" with very limited
resources..
¦ The population is growing at a high rate, with significant growth in the number of
older residents and residents moving here from other countries. The central library
has not been enlarged in over 20 years, despite the growth in population during the
same period.
¦ The residents of the county depend heavily on the Chapel Hill Public Library to
supplement the resources of the Orange County Library for their library needs. The
presence of this library, operated by a separate jurisdiction, affects the planning of
countywide library services.
Orange County Library Long-Range Facility Planning
¦ Orange County is proud of its history and rich in historic resources that are preserved
by a number of institutions in Hillsborough, including the public library. Public
access to these resources is limited, however.
Recommendations
1. That Orange County adopt a long range library facility plan as proposed in this
document, which takes into consideration the needs of the entire county and 20 year
population projections.
2. - That the Orange County Public Library develop a comprehensive 3-5 year strategic
action plan, which places priority on achieving a vision of countywide library service
and continues to address the inequities in service and resources available in the
county.
3. That a new Orange County Central Library be constructed adjacent to or within the
Town of Hillsborough. The proposed library would continue to serve as headquarters
for the Hyconeechee Regional and Orange County Library systems and serve as a
reference services center for the county as a whole, as well as provide general public
library services, programs, and collections serving all ages. It is estimated that given
the current 20-year population projections and a design population of 100,000, a
65,000 square foot facility would be needed.
¦ That the County pursue locating the proposed facility in the Waterstone
development
¦ That the proposed library provide library services for students of Durham
Technical Community College, depending on further negotiations between the
County and DTCC
¦ That an Orange County Heritage Center be established in Hillsborough's historic
district to make accessible the local history materials now located in the central
library as well as appropriate materials from other archival collections in the
county
¦ That, if the proposed central library is located outside of downtown Hillsborough,
the Heritage Center include neighborhood branch library services for the residents
of downtown Hillsborough, including Internet Access, a small popular collection
and children's materials for check-out, and children's programs
4. That the Orange County Public Library combine the collections, staff, and services
presently located at McDougle Middle School and the Century Center, and establish
one branch library facility to serve the Town of Carrboro, western unincorporated
areas of the Chapel Hill Township, and the southern area of Bingham Township. It is
estimated that given the current 20-year population projections and a design
population of 40,000, a newly constructed facility of 25,000 square feet would be
needed.
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Orange County Library Long-Range Facility Planning
5._. That the .Orange_County-Public Library._establish_a_branch library to serve Cheeks
Township, its size dependent on the timing of the opening of the library and
subsequent changes in population projections for the township. It is estimated that,
given the current 20-year population projections, a newly constructed facility of
10,000 square feet would be needed. The Library should continue to investigate co-
location in the new Efland-Cheeks Middle School in the short term if public library
user service needs and space requirements can be met with that arrangement.
6. That the population growth in the Cedar Grove Township be monitored and plans be
considered to expand the library facility in the Orange County Services Center as
indicated.
7. That rural community nodes be evaluated for the establishment of cybraries to
provide access to more distant library resources; or, alternatively, reestablish
bookmobile service with Internet access to county areas not served by an accessible
library facility.
8. That the Chapel Hill Public Library be recognized as a significant partner in the
provision of library services to the County.
• That the allocation of County funds to the Chapel Hill Library reflect the role of
that Library in providing county services.
¦ That a study be undertaken to determine the feasibility of joint computer
operations of the Orange County Library System with the Chapel Hill Public
Library.
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Orange County Library Long-Range Facility Planning
Introduction
In January, 2004, the Orange County Board of Commissioners appointed a Library Services
Task Force to review the recommendations a previous task force had submitted to the County
in 2001 and to "subsequently make recommendations to improve library services and
facilities specifically related to the expansion of the Central Library in Hillsborough and the
branch library in Carrboro." Specific areas of interest were the potential for co-location of a
new central facility with the Orange County campus of Durham Technical Community
College (DTCC) and combining the operations of Carrboro's McDougle Branch Library and
Cybrary into one branch library facility.
The Task Force held its first meeting in May, and identified four areas of interest to be
investigated:
¦ Co-located central library with DTCC Orange County Campus
¦ Carrboro facility
• Need for Orange County archival repository
¦ Linking of all public-libraries in Orange County, including the Chapel Hill Public
Library, technologically
The Library contracted with Dale Gaddis, Library Consultant, in July, 2004, to assist with the
work of the Task Force, as follows:
• Identify critical issues that need to be addressed regarding library facilities, needed
and desired functions to be housed in the new headquarters facility, and priorities
regarding service development throughout the county
• Determine the space requirements of a new headquarters library facility which will
adequately address community needs and priorities for library services and meet
accepted public library standards, using a 15-20 year planning time frame
• Analyze issues raised by the possibility of combining the headquarters library with a
community college library, with recommendations regarding a joint use library
facility, and identification of potential needs for other library facilities in the county
within the same time frame.
The Task Force and Consultant reviewed the work of the previous task force. The Consultant
gathered and documented for the Task Force more recent planning and statistical information
regarding Orange County and the Library. She met with the Library Director to get her
perspective on the project and gain an understanding of administrative and financial issues
and structures. She met with Barbara Baker from DTCC and documented the expectations of
the college regarding a joint use facility. She facilitated meetings with library staff and the
Task Force to identify critical issues that needed to be addressed regarding library facilities
and services.
It became evident from this initial research that the recommendations requested by the Board
of County Commissioners needed to be part of a larger vision for the county as a whole. As a
result, the Consultant developed, for Task Force review, facility planning criteria and
recommendations which addressed countywide development of library facilities. The Library
Director initiated a parallel process during the same time period to investigate the need for an
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orange County Library Long-Range Facility Planning
Orange County archival repository and determine resources that would be housed in such a
repository.
Findines
The 2001 Task Force identified inequities in service in the various areas of the county and
noted that the funding level from the County was significantly below the state average. It
endorsed minimum standards for public library service and recommended policies to guide
library development. Specific recommendations included the following:
¦ That the operational funding for Orange County public libraries be increased to
the state average level of funding by 2004
a That new library projects be initiated simultaneously in the northern and southern
parts of the county and be viewed as complementing rather than competing
tl That the Boards of the Hyconeechee Regional Library and Chapel Hill Public
Library meet at least annually and explore areas of cooperation
That an Orange County Heritage Center be built to house historic and public
records
Since 2001, operational funding has increased but it still lags behind the state average, as
noted below. A branch library has been opened in Cedar Grove and a cybrary in Carrboro.
Members of both the Hyconeechee and Chapel Hill Library Boards are active members of the
current Task Force. An Archival Task Force has been formed to pursue the establishment of
the Heritage Center.
Although there has been progress, this study has found that significant inequities persist and
funding remains a challenge. Specific findings are as follows:
u Depopulation of the county as a whole values education and is supportive of library
services, but is confused by the current systene of library governance and funding
responsibilities.
This theme was reiterated a number of times in the planning meetings held with Task Force
members and library staff.
Residents of Orange County are served by three library systems: the Hyconeechee Regional
Library, the Chapel Hill Public Library, and to a minimal degree, the Central North Carolina
Regional Library, which operates the Mebane Public Library serving both Alamance and
Orange County residents of Mebane. As a result, library service planning for the county as a
whole has been fragmented, there is great disparity in the level of services provided, and the
public does not have a clear understanding of library governance and funding
responsibilities-
The Orange County Library system is part of the Hyconeechee Regional Library system,
which serves Orange, Caswell and Person Counties. As such, residents of Orange County
have free access to the services in Caswell and Person Counties. The system receives funding
from the County, the State, and a small appropriation from the Town of Carrboro.
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orange County Library Long-Range Facility Planning
The jurisdiction of the Orange County Library system includes all areas of Orange County
exclusive of the Town of Chapel Hill, although services are extended free of charge to
Chapel Hill residents. The system includes a central library located in a 12,650 square foot
facility in Hillsborough, the Cedar Grove Branch Library located with other Orange County
services on Highway 86N, the Carrboro Branch Library co-located with the media center in
the McDougle Middle School, and the Carrboro Cybrary recently opened in downtown
Carrboro.
An analysis of registered borrowers of the Orange County Library system by township
residence in 2001 indicated that the highest percentage of library borrowers lived in the
Cheeks, Hillsborough, and Chapel Hill Townships, with the majority of the Chapel Hill
Township registrations representing Carrboro Library borrowers. Further analysis indicates
that not only do the borrowers from Cheeks and Hillsborough represent a large percentage of
the total library borrowers, but a relatively high percentage of the total population of these
townships (46% and 50% respectively).
Although the central library is housed in a facility with other Orange County government
offices, it has gained an identity as "Hillsborough's library," rather than "Orange County's
Library." It is the sense of the Task Force that this identity has contributed to the lack of
understanding among the public of library governance and funding responsibilities.
The progress made in the last several years to extend and improve services to the Town of
Carrboro has been the result of approaches from Carrboro residents directly to the Board of
Commissioners. Although the resulting services are under the auspices of the Orange County
Library administration, a competitive tension appears to have developed that could interfere
with library progress overall if the County does not assume a more comprehensive approach
to library service and facility development.
• The development of library services for Orange County residents has been fragmented
at best, resulting in great disparity in the level of library services provided throughout
the county.
o The facilities and resources of the Orange County Public Library system are
significantly below the standard required to provide effective public library services.
Library staff has been creative and resourceful in "making do" with very limited
resources.
Chart #1 compares the resources available in 2002-2003 to Orange County residents from the
Central Library with those at the Chapel Hill Public Library and in the State as a whole. It
demonstrates the disparity in available resources and the inadequacy of resources in relation
to state averages and professional standards. 2002-2003 is the most recent year that
comparative figures are available for North Carolina as a whole,
Orange County Library Long-Range Facility Planning
Chart #1: Orange County Library Resources Comepared to State Averages and Standards
2002-2003
Resources Orange County Chapel Hill NC
Central Libra Public Libra Avers elGuidelines
Estimated Population 71,225 50,540 8,323,375
(est.2002 total NC population
Books per capita 1.01 2.75 1.88
Basic Standard = 2
Reader seats/1,000 .88 1.8 Not Available
population Prof: Standard = 3-5
Full-time equivalent .27 1.22 1
staff/2,000 population
Square foots a/ca ita .18 .54 Standard = .65
Registered 19.8% 50% 50%
borrowers/% of
population
Circulation per capita 2.02 15.55 5.38
Library income per $10.12* $38.40 $18..88
capita
Local Government $8.16* $33.03 (Town & $15.55
revenues per capita County)
*Includes funds to support the Carrboro and Cedar Grove Libraries
Despite a number of very positive attributes of the Orange County Library - the quality,
creativity and initiative of library staff, its programs and outreach efforts, and its local history
collection, among others -- facility space, staffing levels and collection size are significantly
below average and do not come close to meeting professional standards.
Steps have been taken in the last several years to extend services beyond the central library,
including opening the Carrboro Library, the recent opening of the Carrboro Cybrary, and the
opening of the Cedar Grove Library. The library administration has made a concerted effort
to find creative and collaborative ways to offer library services and utilize existing space„
These steps have helped to bring the system a bit closer to the North Carolina average both in
resources available and in per capita use, but the system still lags significantly behind the
norm. Still using the estimated population in 2002 as a basis (i.e. not adjusting for population
increase since then):
• Space per capita has risen to .31 square feet
• Books per capita has risen to 1.2
• Reader seats per capita has risen to 2.97 (the Carrboro Branch has 120 reader seats
compared to 63 at the central library)
• Library card registration as a percentage of population has risen to 30.6% (current
year figures)
• Total library income per capita for 2004-2005 has risen to $12.02
• Local revenues (Orange County and Carrboro)Ias risen to $11.04 per capita
? The population is grafving at a high rate, with significant growth in the number of
older residents and residents moving here from other countries. The central library has
l0
1-7
Orange County Library Long-Range Facility Planning
not been enlarged in over 20 years, despite the growth in population during the same
period.
Orange'County's current central library facility was opened in 1981; since that time the
population exclusive of the Town of Chapel Hill has grown 59% from 45,017 to 71,429 in
2000, with no expansion of the library. Even in 1981, the facility did not meet the standard
for an adequately sized central library.
Looking forward over the next 20 years, the total population of the county is projected to
grow to approximately 170,000, with an estimated 65,400 of this population residing in the
town of Chapel Hill. This will bring the service population of the Orange County Public
Library system to more than 100,000.
r'hart 3f2• Pnnnlafinn Prniections. 2000-2025 (Linear Analysis)
Township/Municipality 2000 2010 2020 2025
BINGHAM 6,181 7,295 8,408 92000
CEDAR GROVE 4,930 5,812 6,694 7,150
CHAPEL HILL 79,274 93,625 107,976 115,350
Town of Carrboro 16,782 21,415 26,047 28,400
Town of Chapel Hill 46,798 54,178 61,558 65,400
Unincorporated 15,694 18,033 20,371 21,550
CHEEKS 7,064 8,186 9,307 9,900
ENO 6,092 6,913 7,734 8,150
HILLSBOROUGH 11,639 13,159 14,679 15,450
Town of Hillsborough 5,446 6,660 7,873 8,500
Unincorporated 6,193 6,500 6,806 6,950
LITTLE RIVER 3,047 3,824 4,601 5,000
TOTAL COUNTY 118,227 138,814 159,399
_? nn
170,000
nn _ -..Source: Orange County Planning Department (2025 figures extrapolated by consultant rrom cvav an, rwv YI oJccuUII0J
Other demographic trends of particular note for Orange County library planning include the
growth figures by age and the growth of the Hispanic population. The population of the
county is aging, with the highest percentage growth figures occurring in the 45-59 age range
(baby boomers). This population in 2000 represented 17.6% of the total population, up from
11.9% in 1990. The juvenile population from 5-14 also is growing faster than the overall
average, as is the population over 75.
In 2000, the Hispanic population represented 4.5% of the total population, up from less than
one percent in 1980. In 2000,12.3% of Carrboro's population was Hispanic. The "Shaping
Orange County's Future" study projected that the Hispanic population will increase to 9% of
the total population by 2030. The Asian population likewise is growing; in 2000, it
represented 4.1% of the total population.
o The residents of the county depend Iseavily on the Chapel Hill Public Library to
supplement the resources of the Orange County Library for their library needs. The
10
Orange County Library Long-Range Facility Planning
presence of this library, operated by a separate jurisdiction, affects the planning of
countywide library services.
A contributing factor to the fragmented approach to countywide library service development
is the presence of an independent municipal library serving a significant portion of the
population, the Town of Chapel Hill. The Chapel Hill Public Library is funded by the Town
with a supplemental appropriation from Orange County and a per capita appropriation from
the State. It operates out of one 27,319 square foot facility on Estes Drive. The Town
recently passed a bond referendum to expand the library facility to 75,000 square feet.
The Chapel'Hill Library offers services free of charge to all residents of Orange County.
Analyses of the Chapel Hill registration and circulation records conducted in 2001 indicated
that 43% of registered borrowers lived outside of the Town of Chapel Hill, with the majority
of these in Carrboro and South Orange County (Ruth O'Donnell, Chapel Hill Public Library
Five Year Services Plan: 2001-2006 and Long Term Facility Needs Through 2020, page 11).
In determining the proposed size for the expanded library facility, the Library took into
account the use coming from these residents outside of the Chapel Hill town limits. It is
important that Orange County take into account the contributions this library and the Town
of Chapel Hill are making to serve the southern area of Orange County as it proceeds with
plans for library service development in other areas of the county. The residents of Chapel
Hill could have a significant impact on the County's ability to move forward with these
plans.
o Orange County is proud of its history and rich in historic resources that are preserved
by a number of institutions in Hillsborough, including the public library. Public access
to these resources is lirrrited, however.
Orange County was established in 1852, and Hillsborough is presently celebrating its 250,'
anniversary. The area was the center of political activity during the Colonial and
Revolutionary War years and is the location of many historical buildings and sites. The
community has placed priority on collection and preservation of historical materials.. The
Hillsborough Historical Society, the Orange County Historical Museum, the Burwell School
historic site, the Alliance for Historic Hillsborough, and the Public Library all maintain
collections of historical materials. Public access to these materials, however, is limited. Even
in the public library, not all of the materials are cataloged and dedicated assistance with the
collection is available only with the help of a weekly volunteer.
Recommendations
o That Orange County adopt a long range library facility plan as proposed in this
document, which takes into consideration the needs of the entire county and 20 year
population projections.
In planning for new library facilities, it is recommended that total county access to services
be considered and that the resources of the Chapel Hill Library be taken into account. It
18
11
Orange County Library Long-Range Facility Planning
should be made clear to the residents what the overall plan is as parts of it are implemented
and how they will be served by the plan regardless of the location of their residence. It is also
important that the facilities and resources be part of a coordinated system of services and that
the public be made aware of the connections among the libraries.
It is also recommended that, optimally, 20-year population projections be used in
determining locations and sizes of facilities. Buildings should be built to accommodate
growth in collections and services as the population grows over the life of the building.
Moreover, it often takes 5 years or more from the time a plan is conceived until a building is
opened, thereby reducing the planned growth allowance for the completed facility.
The consultant has proposed the following facilities to serve the projected Orange County
population, with suggested design populations for each facility:
¦ Central Orange County Library
o The recommended design population is 100,000. This figure was determined
by taking the 2025 projected population for the entire county and subtracting
the projected population of the Town of Chapel Hill. Alternatively, if the
following facility is designed as recommended and serves as a regional
reference center, the central library design population could be reduced to
65,000.
¦ Regional Branch Library Located in Carrboro
o It is proposed that this facility be designed to serve the Town of Carrboro,
western areas of the Chapel Hill Township, and the southern area of Bingham
Township. It is also acknowledged that the branch will likely experience use
by residents of northern Chatham County. The resulting recommendation is
that the design population be 40,000. This figure was determined by taking the
2025 projected population for the Town of Carrboro and adding 25% of the
projected population of the unincorporated areas of the Chapel Hill Township,
50% of the Bingham Township and 1,600 residents of Chatham County.
¦ Branch Library to Serve Cheeks Township
o The recommended design population is 10,000, the projected 2025 population
of the township.
¦ Chapel Hill Public Library
o The Town of Chapel Hill has already approved the expansion of the current
library facility to serve a design population of 93,000. This figure was
determined by taking the projected 2025 population of the Town of Chapel
Hill and adding 32% of the projected populations of the Chapel Hill Township
outside of the town limits and of the Bingham Township (Robert H. Rohlf,
Chapel Hill Public Library: Reconnnended Library Building Pragranr, p.ii).
¦ Cedar Grove Branch Library
o Although this plan does not include a recommendation to expand the Cedar
Grove Library, it should be noted that the projected 2025 population is 7,150.
The Orange County Library should continue to monitor demographic trends in
this area of the county and expand services as necessary to respond to the
growth.
'ct
12
orange County Library Long-Range Facility Planning _ a b
NB: These figures include overlap, in recognition that residents will likely use more than
one facility because of complementary services and ease of access to their particular
residence.
? That the Orange County Public Library develop a comprehensive 3-5 year strategic
action plan, which places priority on achieving'a vision of countyyvide library service
and continues to address the inequities in service and resources available in the
county.
This particular study and its recommendations focus on facilities, not on resources and
services. A major finding in this study (and in the 2001 study) is that facilities and the size of
staff and collections are inadequate to serve the population outside of Chapel Hill. A strategic
planning process to develop an action plan to address inadequacies in resources and to
establish service priorities over the next three to five years as new facilities are developed is
an essential step that should begin very soon.
? That a new Orange County Central Library be constructed adjacent to or within ti:e
Town of Hillsborough. The proposed library'would continue to serve as headquarters
for the Hyconeechee Regional and Orange County Library systems and serve as a
reference services center for the county, as well as provide general public library
services, programs, and collections serving all ages. It is estimated that given the
current 20 year population projections and a design population of 100, 000, a 65,000
square foot facility ivould be needed.
¦ That the County pursue locating the proposed facility in the Waterstone
development
¦ That the proposed library provide library services for students of Durham
Technical Community College, depending on further negotiations bet?veen the
County and DTCC
¦ That an Orange County Heritage Center be established in Hillsborough's historic
district to make accessible the local history materials now located in the central
library as well as appropriate materials from other archival collections in the
county.
¦ That, if the proposed central library is located outside of downtown Hillsborough,
the Heritage Center include neighborhood branch library services for the residents
of downtown Hillsborough: Internet access, a small popular collection and
children's materials for check-out, and children's programs.
There is an immediate need for a new headquarters library facility for Orange County that
also serves as the central library providing in-depth reference resources as well as general
public library services. As mentioned, the existing facility was too small when it opened 23
years ago. Deficiencies cited during the planning process included, among others, lack of
shelving space (for a too-small collection), shelving too high for children, cramped space that
interferes with work efficiency and public comfort, inadequate restroom facilities, and
structural weakness limiting usability of space. Parking is limited, inconvenient, and unsafe.
The facility is on a land-locked site with no room for expansion.
13
Orange County Library Long-Range Facility Planning
Facility Size
In determining the proposed size of the facility, its proposed functions were taken into
account as well as the design population. The consultant used two methods to determine the
size: a formula-based worksheet designed by Anders Dahlgren, recognized library building
consultant, and a more detailed worksheet, prepared by the consultant, which allocates space
to library functions and areas. In each case, a basic set of requirements was used that was
determined by considering the design population and North Carolina standards, including
needs and desires identified in planning sessions, addressing needs of Durham Technical
Community College students, looking at statistics for other libraries in the state, and
reviewing the building program for the Chapel Hill Public Library. See Appendix A.
Standard guidelines for space allocation were applied to these requirements. Appendix B
summarizes space requirements using Dahlgren's worksheet. The spreadsheet in Appendix C
breaks down the space by function and provides a tool for applying alternative space and
service scenarios.
Both calculation methods used indicate that a building of approximately 65,000 square feet
would be required to serve through the year 2025. The consultant also calculated the
required size for the alternative design population of 65,000, mentioned on page 12. Using
this scenario, a facility of at least 48,000 square feet would be required.
Location in the Waterstone Development
The County Commissioners requested that the Task Force investigate the possibility of co-
locating a public library on land being purchased for the Orange County Center of'Durham
Technical Community College.
The location in Waterstone Development offers a number of advantages. The location is less
than three miles from the present central library facility. It is in an area targeted for
development by the Orange County Planning Department and will be accessible using public
transportation. The development plan includes single family and multi-family housing,
offices, a day care center, a continuing care retirement center, retail establishments,
restaurants, and a hotel. Users could walk and bicycle to the library from the homes and
businesses in the development. The area already is a destination point for Orange County
residents due to nearby retail establishments. The Waterstone development will bolster that
identity. A library in such a location has the potential for heavy use. The presence of DTCC's
Orange County Center would contribute an additional built-in user population of community
college faculty and students. Also planned is a "middle college," with a student population of
100-150 high school students, another built-in user population.
A very vocal concern expressed during planning sessions about the Waterstone site is that it
would remove the library, a significant public amenity, from its downtown Hillsborough
location contributing to Hillsborough's becoming "a doughnut community;" i.e. empty in the
center with all attractions on the perimeter. This concern is addressed with the
recommendation to co-locate a neighborhood branch library with the proposed Orange
County Heritage Center if the central library is constructed in Waterstone.
a?
14
Orange County Library Long-Range Facility Planning
t9 a
Joint Use Library
Durham Technical Community College has approved the purchase of twenty acres of land in
the Waterstone Development for an Orange County Center. The County Commissioners have
proposed a joint use library facility for that site. The consultant has identified a number of
advantages of this arrangement, but also has discovered that it may not serve well the long-
term needs of either institution nor fulfill Commissioner expectations regarding financial
savings.
In addition to adding a built-in user population of faculty and students, the library's location
at DTCC's Orange County Center offers these advantages:
¦ The County may not have to purchase a separate site for a new library
¦ The College could possibly contribute towards the operation of the proposed library
(although the amount would require negotiation)
The collection required to support the proposed curriculum of the local campus is
typically found in public library collections, so the need to duplicate resources would
be reduced
Students would have direct access to a larger, broader library collection than would
otherwise be available at the center,
¦ Resources purchased specifically to support the curriculum would be available to the
general public
® Communication between faculty and public library staff could be enhanced
¦ The library could potentially have access to other resources at the Center (e.g.
classroom and meeting space; student internships)
A number of significant concerns and questions regarding the co-location proposal have
surfaced, however, and would need to be addressed as plans proceed:
¦ A major concern for the college is the space that might be required for the public
library facility and its impact on availability of land for future expansion of the
community college
® Likewise, expansion acreage for the public library would be limited (even if a library
facility were to be built that is smaller than the recommended size, land for future
expansion should be available)
¦ There is a possibility that perceived financial benefits and savings of the arrangement
will not be fulfilled
o A question mark exists as to whether the land on which a public library
constructed by the County can be considered part of the required County
match for the State bond funding for the college, especially considering the
suggested size of the library facility
o The College is currently using its North Durham Center as the model for
determining operational costs it would consider helping to underwrite; this
model will need to be reviewed in light ofactual needs once the library
becomes operational
Students will expect resources and services not normally offered in a public library
setting so the Library will need to plan for them (e.g. class reserve collections,
bibliographic instruction classes, etc.)
¦ The library must be sufficiently staffed to be able to serve the needs of both the
general population and the college population
15
a3
Orange County Library Long-Range Facility Planning
• The design of the facility should take into account the different needs of the various
user populations, so that all will feel welcome
Appendix D summarizes a discussion with the Vice President of DTCC regarding some of
the above issues and specific requirements the Library would need to fulfill in its role as a
community college library.
Orange Coun!y Heritage Center
The 2001 Library Task Force recommended the establishment of an Orange County Heritage
Center to consolidate and preserve historical materials and to make them readily accessible to
researchers. This recommendation is reaffirmed in this report.
If a site is selected for a new Central Library in the downtown area, it is recommended that
the Heritage Center be housed in that library. If not, previous discussions identified the
location of Hassell and Tryon Streets as a preferred location. A building constructed there
and designed to reflect the historic character of the community would contribute to the appeal
of the downtown area. Another option is to locate the center in the current library facility,
thus reducing construction costs. If this option is chosen, environmental concerns must be
addressed and the facility renovated to be conducive to the preservation of archival materials.
One concern noted by staff is the amount of light coming into the main reading area,
resulting in deterioration of printed materials.
The Archival Task Force is in the process of inventorying materials that might be housed in
the facility. The types of materials already identified include books, periodicals, various
types of primary and secondary historic documents, maps, photographs, and organizational
records. Other possible resources include video and audio recordings, including collections
of oral history. In addition to housing the resources, the facility will require staff and
materials processing space, space for researchers, gathering spaces for symposiums and
speakers, display areas, and security including lockers for visitors' bags.
A private trust fund'in the amount of approximately $120,000 is available to support the
North Carolina Collection of the public library and could be applied to the establishment of
this center.
Hillsborough C brary or Neighborhood Branch
It is also recommended that, if a new central library is constructed outside of the downtown
area, the Heritage Center house a small neighborhood branch library to serve residents of
downtown Hillsborough. A substantial number of the current users of the Orange County
Library live downtown and value being able to walk to the facility. In addition, it would offer
service convenience to users of the Heritage Center and the opportunity for shared staff,
program room, and equipment.
It is estimated that a facility of 8,000 to 10,000 square feet would optimally serve both of
these functions (see Appendix E); however, a final determination on size depends on
decisions still to be made regarding the materials to be housed in the Heritage Center and the
goals for future collection development. A note regarding digitization of materials: it is
16
Q+
Orange County Library Long-Runge Facility Planning
unlikely that space requirements will be substantially reduced by the electronic formats.
Space will still be required for the preservation of original valuable documents and materials
not easily digitized.
? That the Orange County Public Library combine the collections, staff, and services
presently located at McDougle Middle School and the Century Center, and establish
one branch library facility to serve the Town of Carrboro, western unincorporated
areas of the Chapel Hill Township, and the southern area of Bingham Township. It is
estimated that given the current 20 year population projections, a newly constructed
facility of 25,000 square, feet would be needed.
Residents of Carrboro have for many years depended on the Chapel Hill Public Library for
library service and have been seeking a more accessible public library facility. To respond to
these requests, the Orange County Public Library first opened a branch in the media center at
McDougle Middle School. More recently, with support from the Town of Carrboro, it has
added a Cybrary downtown to complement hours and services at the school.
Although the present facilities are innovative approaches to addressing critical needs for
library services, access and resources are limited. The public library at the Middle School
operates only during the hours school is not in session. The opening of the Cybrary is an
attempt to increase access and extend hours available, but staffing, collections, and services
are very limited.
The Carrboro Library Workgroup has recently recommended that a stand-alone branch
library of 6,000-8,000 square feet replace these two facilities.. As the Orange County Library
Task Force reviewed this situation with the consultant, it agreed that the need for service
extends beyond the town limits of Carrboro and determined that the design population for a
new facility should include the broader region of Southwest Orange County and discussed its
potential role as a regional branch library similar to those in Wake County.
As with the central library, the consultant developed a set of basic requirements for the
branch using the proposed design population (including 20-year projections for the broader
Southwest Orange population) and identified potential functions to be accommodated in the
facility. Appendix A itemizes these requirements and functions. Appendix F calculates the
proposed size of the facility based on the set of requirements and functions. The resulting
optimal size for a newly constructed facility is 25,000 square feet.
Alternatives to constructing a facility of this size immediately include the following:
¦ Leasing a smaller facility and moving to larger facilities as needs indicate
¦ Constructing a smaller facility but locating it on a site which has space for an
expanded facility
? That the Orange County Public Library establish a branch library to serve Cheeks
Torvnship, its size dependent on the tinting of the opening of the library and subsequent
changes in population projections for the toipnship. It is estimated that, given the
current 20 year population projections, a newly constructed facility of 10,000 square
17
Orange County Library Long-Range Facility Planning
feet would be needed. Orange County should continue to investigate co-location of the
branch in the new Efland-Cheeks Middle School in the short term if public library user
service needs and space requirements can be met with that arrangement.
Cheeks Township is expected to experience considerable growth over the next 20 years,
particularly along I-85 in the areas of Efland and Mebane. The area is home to commuters
who work as far away as Greensboro in one direction and the Research Triangle Park in the
other. The County has targeted this area for economic and industrial development. With the
opening of new companies, residential population may exceed projections.
The 2001 Library Task Force identified the area as a site for a library branch. 50% of the
population of the Township had Orange County Library cards at that time and there was
considerable vocal support for a local branch. The Task Force then recommended that
services be provided in a library co-located with the Efland Cheeks Elementary School. This
facility turned out not to be conducive to a co-located arrangement. A new Efland Cheeks
Middle School is now planned for the area with the possibility that a joint use facility be
considered during the design phase. This could provide an opportunity to address the service
needs of the township sooner rather than later; however, as with the Carrboro situation, it
may provide only an interim solution depending on the planning criteria used. Lessons
learned from the co-location experience at McDougle Middle School should be applied so
that public access is not limited. The computer system should ensure that public library
patrons are part of the larger public library system and have easy access to all resources in
the system.
As with the other facilities described above, the consultant developed a set of basic
requirements for this branch using a proposed design population based on 2025 projections
and potential functions to be accommodated in the facility. Appendix A itemizes these
requirements and functions. Appendix G calculates the proposed size of the facility based on
the set of requirements and functions.
? That the population growth in the Cedar Grove Township be monitored and plans be
considered to expand the library facility in the Orange County Services Center as
indicated.
The Cedar Grove Library opened in 2004 in a facility housing other Orange County services.
It serves a very rural area of the northern county. The facility is adequate to address current
demand; however, the population over a 20-year period is projected to grow to a level that
could warrant service expansion during this period.
? That rural community nodes be evaluated for the establishment of cbraries to provide
access to more distant library resources; or, alternatively, reestablish bookmobile
service with Internet access to county areas not served by an accessible library facility.
The 1998 Cmidelines for North Carolina Public Libraries recommend that 90% of the
service population be no more than a 15-minute drive from a library and that those who lack
regular transportation to a library be served by a bookmobile or other outreach service. The
as
18
Orange County Library Long-Range Facility Planning
Orange County Library currently operates an outreach service to preschools and retirement
facilities in the county.. Large areas, particularly in the northern county, are not served by
accessible facilities or outreach services. This study did not identify any particular areas that
required services, but the Planning Department has identified in its land use plan "rural
community activity nodes" which could provide a logical location for future cybraries. These
nodes are defined as "land focused on designated road intersections which serves as a nodal
crossroads for the surrounding rural community and is an appropriate location for any of the
following uses: church, fire station, small post office, school, or other similar institutional
uses and one or more commercial uses."
o That the Chapel Hill Public Library be recognized as a significant partner in the
provision of library services to the County.
¦ That allocation of County fi ads to the Chapel Hill Library reflect the role of that
Library in providing county services.
¦ That a study be undertaken to determine the feasibility of joint computer operations
of the Orange County Library Systeuz with the Chapel Hill Public Library.
The Chapel Hill Public Library has for many years been a mainstay of library services in
Orange County and has offered services free of charge to Orange County citizens who reside
beyond the town limits. In return, Orange County has provided an annual appropriation to the
Town for the operation of the library. This appropriation currently is $250,000. In light of the
Town's plan to expand the library and its recognition in the planning that the library will
continue to serve a substantial number of residents beyond the town limits, it is important
that the County maintain and consider expanding its operational support.
The computer networking of all of the libraries in the County would improve access to- all
resources and bring a greater sense among county residents that one's local library is part of a
larger whole. Ideally, the Chapel Hill Public Library would be included in this network. The
complexities and costs associated with combining the systems may not be feasible, however,
and require detailed study by an expert in the field.
ac10
19
?cerrP???,?? l oll QID? OCG /l?,n s A 7
debt. The ads on television are showing that new schools will be built as a result of this, and he
said that this is not true. He did not vote for this.
Commissioner Gordon asked for clarification on this. Rod Visser said that if you have a
district with a tax base of $10 mil lion, and certain improvements are made and a few years later,
the tax value goes up to $20 mill ion, the county tax rate that would be applied against the
original $10 million would still come to the general county coffers. However, the tax revenue
that would come from the increased val ue of $10 million would be sequestered and would be
used to pay the debt service on the bonds.
Chair Jacobs pointed out that in the News and Observer today there were three pieces
on this. One was very critical in saying that there is not necessarily any guaranteed payback.
Commissioner Carey said that he recognizes that if this passes, the language has only
changed slightly from the past two failings and this does not require local governments to take
action, but only enables them to. He thinks Orange County would never use it because there
are other options. He recognizes that smaller counties may need this option. He said that the
NCACC has to represent all entities in the state and they typically support things that give
counties options. '
c. Library Services Task Force Final Report
The Board received the Final Report from the Library Services Task Force and provided
feedback and direction to the Task Force and/or County Staff.
Chair Jacobs served on this task force. H e asked the members present to stand. He
introduced the Chai r of the task force, Evelyn Daniel. He said that the last time the Board
specifically visited this issue was in 2000. There were iss ues of access at that time, as well as
finance, and they were brought up short with the Governor's sequestering of funds. I t was only
this year that the bra rich library in Cedar Grove and the Cybrary in Carr boro were opened.
These were outgrowths of the 2000 report. He pointed out page 15 and the statement, "Orange
County's current central library facility was opened in 1981; since that time the population
exclusive of the Town of Chapel Hi II has grown 59% from 45,017 to 71,429 in 2000, w ith no
expansion of the library. Even in 1981, the facility did not meet the standard for an adequately
sized central library."
Evelyn Daniel thanked the Board for allowing her to serve on this task force. She said
that they were able to hi re a consultant, Dale G addis, who is the retired Director of Durham
County Public Library. She said that the task force was charged to review the November 2001
report and to recommend improvements to Orange County libraries, particularly to examine the
co-location option for a central library and to consider combining some branches in C arrboro.
The task force endorsed the minimum standard for library services from the 2001 report. The
report recommended increasing fundi ng for the central library to the state average by 2004, and
the County Commissioners were able to increase this. It is still somewhat below state average,
but it is progress.
The third recommendation was to add a library in the northern and southern parts of the
County, and this was done with the Cedar Grove branch and the Cybrary in Carrboro.
The fourth recommendation was to create an Orange County Heritage Center to collect
historical materials.. This has not yet been done.
She said.that, with their consultant, they examined library services very thoroughly.
They met with a number of groups. She summarized the findings.
Findings:
There is confusion with citizens about the current system of library governance and
funding responsibilities. There is also confusion about the Chapel H ill Library, which is
municipal, and the H illsborough library, which is a County library.
Z
- There continues to be a disparity i n the level of library services for the population.
Members of the northern part are less well served than the southern part.
- The central library facility is substandard, and so there is heavy dependence on the
Chapel Hill library.
- Access to historical records is very limited.
She made reference to the substandard central library facili ty, and pointed out some
statistics. The state standard says that there should be two books per capi to in the County
library. There are only .88. The state standard says that there should be full-time equivalent
staff members of one for each 2,000 members of the population, and there ar a only .27. The
state guideline for the income per capita is $18.88, and in 2002 the income for the central library
was $10.12. This has been increased in 2004 t o $12.02.
She made reference to the population projections and s aid that they need to look 20
years into the future. They antici pate, from Planning Department estimates, that the popul ation
they need to plan for is 100,000. The antici pated highest growth is w ithin the ages of 45-59.
The juvenile group of 5-14 is al so growing faster than the average. The Hispani c population is
also growing.
After examining a lot of data and collecting opinions from citizens, the task force has
nine recommendations to make to the County C ommissioners:
1. Adopt a long-range 20-year facility plan. This includes a new central library, a southwest
regional branch in Carrboro, a nor them branch in Cedar Grove, a western branch to
serve Cheeks, and the Chapel Hil I Public Library to serve the southeast region.
2. Develop a 3-5 year strategic action plan for equitable I ibrary services and resources for
all County residents.
3. Construct a new central library in the Hillsborough vicinity. The recommended size,
according to the consultant, is 65,000 square feet. The current facility is only 12,750
square feet. The task force recommends a size of betw een 30,000-65,000 square feet.
If a library were built within the Waterstone devel opment, the task force would
recommend keeping a library presence in central Hillsborough. There are many
advantages to co-locating a I ibrary with the satellite campus of Durham Tech in the
Waterstone development.
4. Establish a southwest regional branch in Carrboro. T hey endorse the recommendations
from the Carrboro Library Workgroup. They would like a freestanding library building
that would combine the collection, staff, and resources in the C arrboro branch library in
McDougle and the new C ybrary. The 20-year population projection would call for a
facility of 25,000 square feet.
5. Establish an Orange County Heritage Center for historical and archival material. There
is about $120,000 i n endowment funds set aside for this purpose.
6. Recognize Chapel Hill Public Library as a significant partner in providing County library
services and as the primary provider in southeastern Orange County. This would mean
maintaining the current County funding I evel of $250,000 and considering expanding this
amount.
7. Establish a branch library centered on Cheeks Township to serve the central west area.
This is on the 1-85 corridor near Efland and Mebane. There is a possible co-location
with the new middle school #3.
8. Monitor the Cedar Grove branch library and consider possi ble future expansion.
9. Evaluate the rural community for library access, possibly through establishing cybraries
or small branch Ii braries. The state guidelines say that 90% of the service popul ation
should be no more than a 15-minute drive from a library. There are areas in the County
that are farther than that.
ag
PUBLIC COMMENT:
Amy Efland served on the Library Services Task Force as a representative from the
Board of Trustees. She supports the recommendations of the task force as presented. S he
said that the central library has served the community well, but the task force agrees that the
citizens served deserve more than a conference room with a maximum capacity of 20 people,
one bathroom for the patrons, and half of the I ibrary's audio collections stored on the floor.
They are recommending enhancement of library services to provide a solid foundation for long
learning in the County that is continually growing.
Lisa Stuckey served on the Carr boro Library Task Force as well as the Orange County
Library Task Force. She was the Chapel Hill-Carrboro City School Board liaison. She supports
the report. She thinks that the middl a college program at Durham Tech would be a wonderful
thing. She said that the committee as a whole w as concerned about m oving the library out of
downtown H illsborough. They saw that a way to resolve this dil emma was to have a small
library presence within downtown Hillsborough attached to the Orange County Heritage C enter.
She said that she is a constant user of the library and she is grateful that the County is looking
into this.
Jeff Schmidt complimented Evelyn Daniel for a job wel I done. He said that it is all
about the quality of life i n Orange County. He said that the Board of County Commissi oners
and their predecessors have done a lot of wonderful things to bring Orange County to the
forefront and to provide a quali ty of life. He thinks this is a fair and balanced re port. He thinks
the services provided presently are not representative of what the County Commissioners would
like to see the citizens have available to them.
Rachel Royce is a mother of a three-year old that loves the library. Her son is also bi-
lingual (Spanish and E nglish). She said that they were concerned that the county li brary may
be moving because they can walk there. The toddler hour is very important to them to meet
other people and to use the library. She said that her son is cone erned that the li brary stays
strong. She read a letter on behalf of some concerned citizens as follows:
19 October 2004
To the Board of County Commissioners:
The matter of relocating the Orange County Central Librar y out of the county seat in downtown
Hillsborough, as has been recently proposed by t he Library Task Force, has rightly alarmed
many county residents. However, we are not categorically opposed to all plans for county
library expansion - or even relocation.
Like many of. our downtown neighbors and county resident friends, we beli eve that Orange
County's Central Library belongs in the administrative and geographic hub of Orange County-
in downtown Hillsborough, the 250 year-old county seat. A library is "the soul of the community"
and rightly belongs in the body of the town. The library in H illsborough has been a centerpiece
of the town for decades; relocati ng it altogether or diminishing i t greatly would tarnish the
traditional townscape and also erode community vitality. Let us learn from the sad examples of
other historic town centers that have suffered the effects of sprawl sapping the Iife out of them.
However, we recognize that the Central Library has expansion needs that may exceed the
capacity of the Whiffed Center. We are also aware that, should the Whitted Center be upgraded
and enlarged for this purpose, it w ould likely generate significant additional traffic in the historic
3a
district. Thus, if the county's Central Li brary functions are indeed to be moved out of town, w e
propose the following:
John Delconte finished reading the I etter from this point.
That a full service Neighborhood Library be created to replace the Central Library, and
that such a facility include a full complement of books, newspapers, magazines,
computer terminals, a community meeting room, and other amenities necessary to serve
the county's adults and children in downtown Hillsborough.
That an Orange County Heritage Center be established alongside the Neighborhood
Library in which documents, maps, photographs, and other items relevant to the history
of Hillsborough and Orange County can be brought together under one roof in a
centralized, state-of-the-art facility.
We believe it is essential that these two facilities be co-located in the current Central Library
building. This structure, a much-loved former school, has occupied a commanding presence in
the townscape since 1922. It is the very essence of civic architecture, and one of the landmarks
that gives Hillsborough such a powerful sense of pl ace.
If the needs of Orange County require tha t the Central Library be relocated to a suburban site,
establishing a Neighborhood Library and Heritage Center would both ease the I oss to our
community and assure that providing f or Orange County's continued growth does not end up
imperiling the town where it all began:
Sincerely,
Thomas J. Campanella
John Delconte
Mary Ann Peter .
Holly Reid
Rachel Royce
Cathleen Turner
John Delconte said that he came across H illsborough in the late-90's and was
immediately attracted to its centrality, cohesiveness, and compactness. He felt that this
community was such a jewel that he has worked on several committees and boards to preserve,
and if possible, to improve its vitality. For example, he currently serves on an economic
development task force to improve the .quality of li fe in the County. One of the priorities is t o
work to improve urban vitality by keeping a full functi oning library in the center of the highest
population center in the northern par t of the County. He said that the current library is a
downtown meeting space that serves as the soul of the County, a centralized full functioning
library space; and an urban center where all walk s of life can come together. He said that
moving the library to an affluent suburb would result i n a net decrease in services to the people
that need it most.
Commissioner Gordon asked staff to run cost figures for the recomm endations of the
task force and the potential sources of revenue.
Commissioner Halkiotis suggested putting this on the upcoming agenda for the
discussion of space needs. He agrees with the recommended size of a central library. He said
that they have known for a long time that they do not pay as much attention to delivery of library
services in Orange County as they should. He also thinks the County should have discussions
?l
with the Town of Hillsborough about contributions to the library. He thinks the report is right on
the money. He agrees that there should be a presence in dow ntown, but this space is
inadequate. He is embarrassed at the level of services provided, in comparison with other
counties that are not as resourceful as Orange County.
Commissioner Carey sai d that he appreciates that the first recommendation is a long-
range plan. He thanked the tas k force.
Commissioner Brown said that one group that has put the need for Ii braries in Orange
County always in the forefront is the Friends of the Carrboro Library. When she read the report
she thought about what the visi on is of the Board of County Commissioners. She has always
felt that the County should increase the contribution to the Chapel Hill Library. She would like
for Chapel Hi II to see it as a collaborative effort wi th the County. She would also I ike the school
systems to be more collaborative.
Commissioner Gordon said that it was fair to say that the County C ommissioners are
committed to quality of life issues, and the library is one of those. The Boar d will take the
recommendations very seriously.
Chair Jacobs said that there has been a lot of collaboration. H e noted that Carrboro,
who in the past has been rather stingy in its contributions, has stepped up wonderfully with the
Cybrary and has been a complete partner in funding. He agrees that Hill sborough needs to
decide how serious it is about library services. He has always thought that there should be a
branch library and a heritage center in downtown Hillsborough. He thinks the Board can start to
look at this in terms of space needs and tal k about who is goi ng to work on the long-range plan.
John Link confirmed that the Board wanted to have this as an item for discussion on
October 25th as part of the discussion of looking at the funding policy for capital. He said that, if
you take 40,000 square feet for a proposed library, not taking into ac count where it would be,
and multiplied it by $150 per square foot, it would be $6 million.
8. Public Hearings
a. Orange County Hazard Mitigation Plan - Public Hearing and Decision
The Board held a public hearing and considered adoption of the Orange County Hazard
Mitigation Plan and directing staff to submit it to the State in compliance with the November 1,
2004 deadline.
Planning Director Craig Benedict introduced Per dita Holtz, Planner in the Planning
Department, who has been heading up thi s project for about a year and working with the towns
and Emergency Management Services.
Perdita Holtz said this is a joint effort with the Towns of Carrboro and Hill sborough. She
said that local hazard mitigation plans are required by federal legis lation passed in 2000, and
also in North Carolina legislation that was passed i n 2001. If a jurisdiction wants to be eligible
for post-hazard public assistance funding, an approved hazard mitigation plan is required to be
on file. A plan previously came before the Board in 2002 and was adopted in June 2002.
Subsequently, FEMA issued new criteria for hazard mitigati on plans and the submission
deadline is now November 1, 2004. The Orange County Hazard Mitigation Team has been
working with state reviewers to incorporate revisions, and there is preliminary approval from the
state. The staff is asking that the Board hold the public hearing and consider adoption of the
plan.
Public Comment:
NONE
3a
Library Services Task Force, Reconvened 2004
Final Report & Recommendations
October 19, 2004
Recommendations
1. That Orange County adopt a long range library facility plan as proposed in this
document, which takes into consideration the needs of the entire county and 20
year population projections.
Orange County Public Library Long-Range Library Facility Planning Through
2025 was created by Dale Gaddis, Library Consultant, and presented in the
Library Services Task Force Report of October 2004.
2. That the Orange County Public Library develop a comprehensive 3-5 year
strategic action plan, which places priority on achieving a vision of countywide
library service and continues to address the inequities in service and resources
available in the county.
During the Library Services Task Force, Dale Gaddis, Library Consultant
prepared a strategic plan for achieving equitable library services for all county
libraries. These planning documents were received by the BOCC as attachments
to the Library Services Task Force Report in October 2004.
3. That a new Orange County Central Library be constructed adjacent to or within
the Town of Hillsborough. The proposed library would continue to serve as
headquarters for the Hyconeechee Regional and Orange County Library systems
and serve as a reference services center for the county as a whole, as well as
provide general public library services, programs, and collections serving all ages.
It is estimated that given the current 20-year population projections and a design
population of 100,000, a 65,000 square foot facility would be needed.
¦ That the County pursue locating the proposed facility in the Waterstone
development
¦ That the proposed library provide library services for students of Durham
Technical Community College, depending on further negotiations between the
County and DTCC
¦ That an Orange County Heritage Center be established in Hillsborough's
historic district to make accessible the local history materials now located in
the central library as well as appropriate materials from other archival
collections in the county
¦ That, if the proposed central library is located outside of downtown
Hillsborough, the Heritage Center include neighborhood branch library
services for the residents of downtown Hillsborough, including Internet
Access, a small popular collection and children's materials for check-out, and
children's programs
3?
Orange County announced a County-Campus in November of 2006, which
included a two-story, 24, 000 square foot new library facilio). This does not
include the possible Heritage Center, which would remain in the downtown
Whitted Facility.
4. That the Orange County Public Library combine the collections, staff, and
services presently located at McDougle Middle School and the Century Center,
and establish one branch library facility to serve the Town of Carrboro, western
unincorporated areas of the Chapel Hill Township, and the southern area of
Bingham Township. It is estimated that given the current 20-year population
projections and a design population of 40,000, a newly constructed facility of
25,000 square feet would be needed.
At this time, Orange County Libraries - Carrboro McDougle Branch and the
Cybrary provide 8,060 square feet of library facility to the Township of Carrboro.
Combined these branches provide 70 hours of service to the community of
Carrboro. The estimated population served by these facilities is 17,456 The
population has not reached 3/ of the design population for the expansion project.
5. That the Orange County Public Library establish a branch library to serve Cheeks
Township, its size dependent on the timing of the opening of the library and
subsequent changes in population projections for the township. It is estimated
that, given the current 20-year population projections, a newly constructed facility
of 10,000 square feet would be needed. The Library should continue to investigate
co-location in the new Efland-Cheeks Middle School in the short term if public
library user service needs and space requirements can be met with that
arrangement.
Orange County Public Library Director met and discussed the co-location of the
new Efland-Cheeks Middle School with School staff. It was determined that the
design of the facility was not conducive to this shared agreement for security and
staffing purposes. The Library Director has been approached by a local
foundation regarding grant seed money to begin an Efland/Cheeks library
facility. At this time, there is no date associated with expiration of this $10, 000
donation.
6. That the population growth in the Cedar Grove Township is monitored and plans
be considered to expand the library facility in the Orange County Services Center
as indicated.
Cedar Grove Branch Library has been monitored since the opening in April 2004.
Patronage use (577 in July 2004 to 1120 in July 2006) of the Cedar Grove
Branch has doubled in the two-year period. The hours were expanded to better
serve the corinmunity in summer 2006
7. That rural community nodes be evaluated for the establishment of cybraries to
provide access to more distant library resources; or, alternatively, reestablish
bookmobile service with Internet access to county areas not served by an
accessible library facility.
Orange County Public Library continues to evaluate outreach service to the remote
rural community through the Orange County Library Van services. Outreach
services are planned to increase fi°oin two to three days per week service in 2007-08.
8. That the Chapel Hill Public Library be recognized as a significant partner in the
provision of library services to the County.
¦ That the allocation of County funds to the Chapel Hill Library
reflect the role of that Library in providing county services.
¦ That a study be undertaken to determine the feasibility of joint
computer operations of the Orange County Library System with
the Chapel Hill Public Library.
Orange County continues to support Chapel Hill Public Library by providing a
municipal support annual contribution of ,$250, 00 to be utilized by the municipal library
system. Orange County Public Library Director completed reviewed of the feasibility of
joint computer operations with the other regional system Directors in Person and
Caswell Counties. Following this review, the directors determined that it is cost
prohibitive to participate in the same automation system.
3S
Applicant Interest Listing
by Board Name and by Applicant Name
Library Services Taskforce
Ms. Barbara Baker
6 Crestbury Court
Durham NC 27713
Skills: Durham Technical Community College
Skills: Former Library Serives Taskforce Mem
Contact Person:
Contact Phone:
Brenda Stephens
245-2525
Sex: Female
Race: Caucasian
Township:
Date Applied: 05/04/2004
Day Phone: 919-686-3505
Evening Phone: 919-489-1774
FAX. 919-686-3506
E-mail: balcerb@durhamtech.edu
Also Serves On:
Also Serves On:
Ms. Bridget BOOher Day Phone: 919-613-7305 Sex: Female
928 Dimmocks Mill Rd. Evening Phone: 919-245-1709 Race: Caucasian
Hillsborough NC 27278 FAX: Township: Hillsborough
E-mail: bridget.booher@duke.edu Date Applied: 12/17/2003
Skills: Communications Also Serves On:
Skills: Editor Also Serves On:
Skills: Former Library Serives Taskforce Mem Also Serves On:
Skills: Friends of the Library Also Serves On:
Mr. Keith Cook Day Phone: Sex: Male
419 Calvary Court Evening Phone: 919-644-1884 Race: African American
Hillsborough NC 27278 FAX: 919-620-1395 Township: Cedar Grove
E-mail: kdc52@aol.com Date Applied: 06/23/2004
Skills: Economic Development Commission Also Serves On: District Election Education Committee
Also Serves On: Economic Development Commission
Also Serves On: Efland-Mebane SAP Implementation Focus Group
Also Serves On: Master Aging Plan Taslcforce-Well-Fit Older Adult Sub
Skills: Former Library Serives Taslcforce Mem Also Serves On: District Election Education Committee
Also Serves On: Economic Development Commission
Also Serves On: Efland-Mebane SAP Implementation Focus Group
Also Serves On: Master Aging Plan Taslcforce-Well-Fit Older Adult Sub
Ms. Evelyn Daniel Day Phone: 919-962-8062 Sex: Female
'100 Cathy Road Evening Phone: 919-929-8071 Race: Caucasian
Carrboro NC 27510 FAX: 919-962-8071 Township: Chapel Hill
E-mail: daniel@ils.unc.edu Date Applied: 10/08/2001
Skills: Community Service Volunteer Also Serves On:
Skills: Dean of Library science UNC-CH Also Serves On:
Skills: Former Library Serives Taskforce Mem Also Serves On:
Tuesday, January 16, 2007 Page 1 of 3
3(o
Applicant Interest Listing
Library Services Taskforce
by Board Name and by Applicant Name
Contact Person: Brenda Stephens
Contact Phone: 245-2525
Ms. Randee Haven-O'Donnell Day Phone: 306-2080 Sex: Female
106 Fairfield Ct. Evening Phone: 967-9677 Race: Caucasian
Chapel Hill NC 27516 FAX: Township: Chapel Hill
E-mail: randee,haven-o'donnell@da.org Date Applied: 11/22/2004
Skills: Carrboro Board of Aldermen Also Serves On: Air Quality Advisory Committee
Also Serves On: Carrboro Planning Board
Skills: Community Service Volunteer Also Serves On: Air Quality Advisory Committee
Also Serves On: Carrboro Planning Board
Skills: Education Also Serves On: Air Quality Advisory Committee
Also Serves On: Carrboro Planning Board
Ms. Ellie I nrlalyd Day Phone: 919-733-5804 Sex: Female
207 W. Poplar Ave. Evening Phone: 919-929-1607 Race: Caucasian
Carrboro NC 27510 FAX: 919-733-3113 Township: Chapel Hill
E-mail: elliek@ncleg.net Date Applied: 02/15/2004
Skills: Former Library Serives Taskforce Mem Also Serves On:
Skills: State Senate Also Serves On:
Ms. Nerys Levy
161 Swansea Lane
Chapel Hill NC 27516
Skills: Crrbro Public Library Friends
Skills: Environmental Volunteer
Skills: Former Library Serives Taskforce Mem
Ms. Diana McDuffee
2226 Pathway Drive
Chapel Hill NC 27516
Day Phone: 919-932-1533
Evening Phone: 919-932-1533
FAX: 919-541-5584
E-mail: rilevy@email.unc.edu
Also Serves On:
Also Serves On:
Also Serves On:
Skills: Former Library Serives Taskforce Mem
Skills: Former Member. Carrboro Town Board
Skills: Librarian
Day Phone: 919-966-0963
Evening Phone: 919-929-3476
FAX:
E-mail: dianamcduffee@yahoo.com
Also Serves On:
Also Serves On:
Also Serves On:
Sex: Female
Race: Caucasian
Township: Chapel Hill
Date Applied: 07/21/2000
Sex: Female
Race: Caucasian
Township: Chapel Hill
Date Applied: 01/11/2006
Tuesday, January 16, 2007 Page 2 of 3
3q
Applicant Interest Listing
Library Services Taskforce
Mr. Jeffrey L. Schmitt Day Phone: 919-732-9852 Sex: Male
2101 Schley Road Evening Phone: 919-732-9852 Race: Caucasian
Hurdle Mills NC 27541 FAX: Township: Cedar Grove
E-mail: calaveras@mindspring.com Date Applied: 10/02/2001
Skills: Financial Planner Also Serves On: Orange County Board of Adjustment
Also Serves On: Orange County Planning Board
Skills: Former Library Serives Tasldorce Mem Also Serves On: Orange County Board of Adjustment
Also Serves On: Orange County Planning Board
Skills: PTA Board Member Also Serves On: Orange County Board of Adjustment
Also Serves On: Orange County Planning Board
Ms. Elizabeth R. (Lisa) Stuckey Day Phone: 919-968-4050 Sex: Female
115 Virginia Drive Evening Phone: 919-942-8373 Race: Caucasian
Chapel Hill NC 27514 FAX: 919-929-3671 Township: Chapel Hill
E-mail: stuckey4schools@hotmail.com Date Applied: 03/15/2002
Skills: CH-Carrboro School Board Also Serves On:
Skills: O/C Capital Needs Task Force - Former Also Serves On:
Skills: Office Manager Also Serves On:
Mr. James L. Ward
112 Bolton Place
Chapel Hill NC 27516
Skills: Chapel Hill Town Council
Mr. Dennis Whitling
4213 Hope Valley Drive
Hillsborough NC 27278
Day Phone: 919-962-0522 Sex: Male
Evening Phone: 919-929-7666 Race: Caucasian
FAX: 919-962-3531 Township: Chapel Hill
E-mail: windsorcircle@inindspring.com Date Applied: 08/01/2001
Also Serves On: Air Quality Advisory Committee
Also Serves On: Animal Shelter Design Committee
Also Serves On: Chapel Hill/Orange County Visitors Bureau
Also Serves On: IP (Intergovernmental Parks) Work Group
Skills: Orange County School Board
by Board Name and by Applicant Name
Contact Person: Brenda Stephens
Contact Phone: 245-2525
Day Phone: 644-3294
Evening Phone: 3837441
FAX:
E-mail: damaj5@aol.com
Also Serves On:
Sex: Male
Race: Caucasian
Township:
Date Applied: 12/14/2006
Tuesday, January 16, 2007 Page 3 of 3
Page 1 of 1
Barbara Baker
Volunteer Application
Orange County Advisory Boards and Commissions
Name:
Name Called:
Home Address:
Phone: (Day)
Phone: (Evening)
Fax:
Email:
Place of Employment:
Job Title:
Township of Residence:
Zone of Residence:
Sex:
Ethnic Background;
Date of Birth:
Ms. Barbara Baker
6 Crestbury Court
Durham NC 27713
919-686-3505
919-489-1774
919-686-3506
bakerb@durhamtech.edu
Durham Tech.
VP for Adm. & Support Services
Female
Caucasian
6/21/1948
Boards/Commissions applied for:
Library Services Taskforce'
Work Experience:
Durham Technical Community College (Educational Resources Center Director, Off-
Campus Programs Coordinator, VP of Adm. And Support Services) 15 years; Gaston
College (Librarian) 12 years.
Volunteer Experience:
Orange Co. Skills Dev. Board; O.C. JobReady Partnership; Junior League of Durham
and Orange Counties (Sustaining Member); Leadership Chapel Hill-Carrboro Graduate.
Education:
Western Piedmont Community College (AA), UNC-Asheville (BA), UNC - CH (MSLS),
N.C. State University Community College Leadership Institute Graduate
Other Comments:
STAFF NOTES: Change of address noted: 5/4/04 (6 Crestbury Ct., Durham, NC 27713.)
Orig.app. 1/4/94. Nominated on 11/24/99 by Phail Wynn, Jr., Pres. DTCC for service on
Orange County Community College Task Force. Address, 11/24/99) :38 Willow Bridge
Dr., Durham, NC
This application was current on: 5/4/2004 Date Printed: 1/12/2007
39
Page 1 of 1
Bridget Booher
Volunteer Application
Orange County Advisory Boards and Commissions
Name:
Name Called:
Home Address:
Phone: (Day)
Phone: (Evening)
Fax:
Email:
Place of Employment:
Job Title:
Township of Residence:
Zone of Residence:
Sex:
Ethnic. Background:
Date of Birth:
Ms. Bridget Booher
928 Dimmocks Mill Rd.
Hillsborough NC 27278
919-613-7305
919-245-1709
bridget.booher@duke.edu
Duke University
Assistant Director, Hart Leadership Program
Hillsborough
Hillsb.Tnsp. But not Hillsb.ETJ
Female
Caucasian
12/20/1960
Boards/Commissions applied for:
Library Services Taskforce
Work Experience:
1) Assistant Director, Hart Leadership Program, Terry Sanford Institute of Public Policy,
Duke University. (Hired in 1999 as Communications director; promoted to current
position in 2002); 2) Features Editor, Duke Magazine, Duke University (1987-98);
3) Senior Editor, Council for Advancement and Support of Education (CASE) Handbook
of Institutional Advancement.
Volunteer Experience:
1) President, Friends of the Library, Hillsborough (1/03 -->present); 2) Executive
Committee, Duke University Friends of the Library 1993 - 1998). Elected Chair for 1996-
1998 terms; 3) Executive Committee and Media Relations & Publicity Committee, N.C.
Triangle Race For The Cure- (1996-98).
Education:
Duke University, B.A. '82, M.A. '92.
Other Comments:
As the current president of the Friends of the Library, I am very eager to be appointed to
this board as the county moves toward improved library services for its citizens. STAFF
NOTES: Orignal application on 12/ 17/03 for Hyconeechee Reg. Library Board of
Directors. Address Verification: 928 Dimmocks Mill Road is in Hillsborough Township just
west of Hillsborough City Limits. NOT ETJ per Hillsb. Planning Dept.
This application was current on: 12/17/2003 11:14:35 AM Date Printed: 1/12/2007
yo
Page 1 of 1
Keith Cook
Volunteer Application
Orange County Advisory Boards and Commissions
Name:
Name Called:
Home Address:
Phone: (Day)
Phone: (Evening)
Fax:
Email:
Place of Employment:
Job Title:
Mr. Keith Cook
419 Calvary Court
Hillsborough NC 27278
919-644-1884
919-620-1395
kdc52@aol.com
Township of Residence: Cedar Grove
Zone of Residence: At-Large
Sex:
Ethnic Background:
Date of Birth:
Male
African American
Boards/Commissions applied for:
Transfer of Development Rights Task Force
Master Aging Plan Taskforce-Steering Committee
Library Services Taskforce
Work Experience:
Volunteer Experience:
Education:
Other Comments:
STAFF NOTES: Reapplied for District Election Education Committee 10/3/06.
Reapplied for MAP 2005 10/06/2005. On 6/23/2004, he renewed his app. For the Ag.
Center Work Group as a rep. from the EDC. Renewed app. 7/27/01 for Bond
Education Committee. Appointed by O/C School Board to be representative to Capital
Needs Advisory Task Force, 1/2001. Chair of Orange County Board of Education, 2000-
20004. He indicated he was not interested in O/C Planning Board on 12/01/00. Applied
6/1/98 for ABC Board and O/C Planning Board. Status changed to inactive for ABC
Board, 6/26/00. Addr.Conf.11/29/00 ocpd.
This application was current on: 6/23/2004 Date Printed: 1/12/2007
Page 1 of 1
Evelyn Daniel
Volunteer Application
Orange County Advisory Boards and Commissions
Name:
Name Called:
Home Address:
Phone: (Day)
Phone: (Evening)
Fax:
Email:
Place of Employment:
Job Title:
Township of Residence:
Zone of Residence:
Sex:
Ethnic Background:
Date of Birth:
Ms. Evelyn Daniel
100 Cathy Road
Carrboro NC 27510
919-962-8062
919-929-8071
919-962-8071
daniel@ils.unc.edu
UNC - CH-Sch.of Inf&Libr.Science
Professor
Chapel Hill
Female
Caucasian
Boards/Commissions applied for:
Library Services Taskforce
Work Experience:
Faculty member teaching courses in library/information management, information
services, education, evaluation, strategic planning. (30 years) Dean of two schools --
UNC and Syracuse Univ. (10 years) Librarian in public, school, academic and special
libraries (8 years)
Volunteer Experience:
Member of Friends of Carrboro Branch Library; member of Orange County Library
Services Task Force (2001); member of Technology Planning Group for Chapel Hill
Police Dept.; former docent at NC Zoo; docent at NC Botanical Garden;
Education:
PhD, Information Science, Univ. of Md, 1974; MLS, Library Science, Univ. of Md., 1969 ;
AB, History, Univ. of N.C. at Wilmington, 1968.
Other Comments:
STAFF NOTES: Renewed application 1/27/04 for Reconvened 2004 Library Services
Task Force. 10/8/01 Interest letter update-no reply-made app inactive. Renewed
application 8/1/00 for Library Task Force. Originally applied for : Hyconeechee Reg.
Libr. Bd. 2/3/97.
This application was current on: 10/8/2001 Date Printed: 1/12/2007
Page 1 of 1
Randee Haven-O'Donnell
Volunteer Application
Orange County Advisory Boards and Commissions
Name:
Name Called:
Home Address:
Phone: (Day)
Phone: (Evening)
Fax:
Email:
Place of Employment:
Job Title:
Township of Residence:
Zone of Residence:
Sex:
Ethnic Background:
Date of Birth:
Ms. Randee Haven-O'Donnell
106 Fairfield Ct.
Chapel Hill NC 27516
306-2080
967-9677
randee,haven-odonnell@da.org
Durham Academy Middle School
8th Grade Science Educator
Chapel Hill
Carrboro City Limits
Female
Caucasian
5/3/1951
Boards/Commissions applied for:
Library Services Taskforce
Work Experience:
Durham Academy
Chapel Hill-Carrboro City Schools
Duke University Youth Programs
Volunteer Experience:
Town of Carrboro Planning Board
Town of Carrboro Recs and Parks Master Plan Committee
Friends of Bolin Creek
Fiesta del Pueblo Road Race
Education:
SUNY Stony Brook -BS
Bank Street College of Education- MS
Other Comments:
I have diversity training and experience that I would like to contribute on the Human
Relations Commission advisory board, and further serve Orange County. STAFF
COMMENTS: --Updated application on 11/22/2004 applied for HRC. Carrboro appointee
to Carrboro Planning Board 4/13/99. ADDRESS VERIFICATION: 106 Fairfield Ct.
Chapel Hill, 27516 is in the Chapel Hill Township, in the Carrboro City Limits.
This application was current on: 11/22/2004 1:02:37 PM Date Printed: 1/12/2007
q3
Page 1 of 1
Ellie Kinnaird
Volunteer Application
Orange County Advisory Boards and Commissions
Name:
Name Called:
Home Address:
Phone: (Day)
Phone: (Evening)
Fax:
Email:
Place of Employment:
Job Title:
Township of Residence:
Zone of Residence:
Sex:
Ethnic Background:
Date of Birth:
Ms. Ellie Kinnaird
207 W. Poplar Ave.
Carrboro NC 27510
919-733-5804
919-929-1607
919-733-3113
elliek@ncleg.net
N.C. State Senate
23rd Distict State Senator
Chapel Hill
Female
Caucasian
Boards/Commissions applied for:
Library Services Taskforce
Work. Experience:
Volunteer Experience:
Education:
Other Comments:
Expressed interest in Library Services Task Force in 2/04 and was appointed by BOCC
to same 3/16/04.
This application was current on: 2/15/2004 Date Printed: 1/12/2007
Page 1 of 1
Nerys Levy
Volunteer Application
Orange County Advisory Boards and Commissions
Name:
Name Called:
Home Address:
Phone: (Day)
Phone: (Evening)
Fax:
Email:
Place of Employment:
Job Title:
Ms. Nerys Levy
161 Swansea Lane
Chapel Hill NC 27516
919-932-1533
919-932-1533
919-541-5584
rilevy@email.unc.edu
Township of Residence: Chapel Hill
Zone of Residence:
Sex: Female
Ethnic Background: Caucasian
Date of Birth: 9/8/1945
Boards/Commissions applied for:
Library Services Taskforce
Work Experience:
Artist/Painter, self -employed. Teacher in Kingston, Jamaica with the British Peace
Corps (v.s.o.) 2 yrs.; Teacher and Community Education Worker with the Commission
for Racial Equality, London, 9 yrs.; Experience setting up social programs in India,
Britain, and South Africa; Experience with adult literacy in Britain and South Africa; Am
teacher - painting classes in Cary and Chapel Hill.
Volunteer Experience:
In the USA since 1979; 1980-1990 Environmental Volunteer, Del Mar, San Diego
County, California. Friends of the Carrboro Library. Member since 1992. Member of the
Friends Board of Directors, Carrboro; Chair Person, Art Committee, Carrboro Library.
Education:
All my education was undertaken in Britain. Ph.D. in South African Modern History,
School of Oriental & African Studies. London University. I also have a Teaching
Certification and a qualification in Social Administration, from London University.
Other Comments:
Renewed application 1/29/04 for Reconvened Library Services Task Force. Originally
applied 7/21 /00 for the Library Task Force.
This application was current on: 7/21/2000 Date Printed: 1/12/2007
Page 1 of 1
Diana McDuffee
Volunteer Application
Orange County Advisory Boards and Commissions
Name:
Name Called:
Home Address:
Phone: (Day)
Phone: (Evening)
Fax:
Email:
Place of Employment:
Job Title:
Ms. Diana McDuffee
2226 Pathway Drive
Chapel Hill NC 27516
919-966-0963
919-929-3476
dianamcduffee@yahoo.com
"Library Network Director, AHEC
Township of Residence: Chapel Hill
Zone of Residence:
Sex: Female
Ethnic Background: Caucasian
Date of Birth: , 1/5/1948
Boards/Commissions applied for:
Library Services Taskforce
Work Experience:
I am a Health Sciences Librarian with extensive experience in library management ans
services. I direct 2 statewide digital library projects that provide health information to
clinicians and the citizens of North Carolina. I have experience in academic, public and
school libraries.
Volunteer Experience:
I was a member of the Carrboro Board of Alderman. I represented Carrboro on three
previous library services taskforces.
Education:
MLS UNC-Ch
Other Comments:
I look forward to working on this taskforce in order to carry forward a vision for
reasonable affordable library services for Orange County.
STAFF COMMENTS:
Renewed application 1/10/2007 for Library Services Taskforce. 8/3/00 for Library Task
Force. Appointed by Carrboro Board of Aldermen 11/16/99 to be its representative to
Orange County Soccer Symposium Task Force WORK EXPERIENCE: Member,
Carrboro Board of Aldermen; AHEC-LIS network Coordinator, UNC-CH.
This application was current on: 1/11/2006 Date Printed: 1/12/2007
Page 1 of 2
Jeffrey L. Schmitt
Volunteer Application
Orange County Advisory Boards and Commissions
Name:
Name Called:
Home Address:
Phone: (Day)
Phone: (Evening)
Fax:
Email:
Place of Employment:
Job Title:
Township of Residence:
Zone of Residence:
Sex:
Ethnic Background:
Date of Birth:
Mr. Jeffrey L. Schmitt
2101 Schley Road
Hurdle Mills NC 27541
919-732-9852
919-732-9852
calaveras@mindspring.com
Farmer
Stocker Cattle Operations
Cedar Grove
At-Large
Male
Caucasian
Boards/Commissions applied for:
Human Services Advisory Commission
Library Services Taskforce
Work Experience:
Updated 11/16/2004- Retired executive with the formaer GTE Corp. (presently Verizon),
27 years experience in various managerial capacities leading to vice-presidential
positions in finance, regulatory and government affairs, sales and operations. Served 4
years in USMC leaving with the rank of
captain. [25 years
with GTE Corp. executive management positions in fincance, marketing, pricing,
government, and investor relations and a wide range of special projects including
acquisitions restructuring and reorganization.]
Volunteer Experience:
Updated 11/16/2004- Orange County Parks and Rec. Advisory Board, two terms, one as
Chairperson; current member of the Orange County Board of Adjustment. Current
President of the Orange/Durham Cattleman's Association. Organizer and Founder of the
Toys for Tots program in Orange County (program in its 10th year having provided tens
of thousands of toys to the needy and underpriveledged children of the County) Member
of advisory group to Orange County School Board Task Force. Chairman of the Finance
Committee of Hillsborough United Methodist Church. Served as member of the County
Library Sevices Task Force. Member and Vice President and Director of the Cedar
Grove Ruitain Club, member of the American Legion. Current President of Hillsborough
UMC Men's Group. Former member of the OCIM Board of Directors and Chair of the
Finance Committee. Volunteer with Habitat for Humanity. Most important and
Page 2 of '2 Jeffrey L. Schmitt q-7
rewarding, five year volunteer with Vickie Mattison's first grade class assisting with
reading
development.
[Parks and Recreation Advisory Board (former Chair); Cedar Grove Ruritan Club (former
VP and Director); American Legion; Marine Corps League; OCIM (Orange Congregations
in Missions) Chairman, Finance Committee; Volunteer, Pathways Elementary, Mrs.
Vickie Mattison's class; Hillsborough United Methodist Church (Chair, Annual Blood
Drive, Coordinator, Duke University volunteer project); Int Gov't Parks and Rec. Board;
Orange County Schools Funding task force and the Coordinator of Orange County Toys
for Tots.]
Education:
West Virginia University, 68 BS Accounting and Finance
Other Comments:
Good Organizational and leadership skills, enjoy working in a team environment,
dedicated to the advancement of Orange County. [Team Player, interested in making
Orange County a better place to live. ] STAFF NOTES:Renewed application on
1/11/2006 for HSAC rep from Co-Op Extention . Renewed application 11/16/2004 for
Orange County Planning Board. Renewed app. for Library Services Task Force
(Reconvened 2004) 2/22/04. Renewed app. 10/30/2000 for OCPB. Renewed app.
03/04/1999. Appointed by Orange County Recreation and Parks Adv. Council to IP
Work Group; 10/00. Board(s) app. for: O/C Planning Bd., Rec. & Parks Adv. Council.
ADDRESS VERIFICATION: 2101 Schley Rd is in Orange County in Cedar Grove
township.
This application was current on: 10/2/2001 Date Printed: 1/12/2007
jb
Page 1 of 1
Elizabeth R. (Lisa) Stuckey
Volunteer Application
Orange County Advisory Boards and Commissions
Name:
Name Called:
Home Address:
Phone: (Day)
Phone: (Evening)
Fax:
Email:
Place of Employment:
Job Title:
Ms. Elizabeth R. (Lisa) Stuckey
115 Virginia Drive
Chapel Hill NC 27514
919-968-4050
919-942-8373
919-929-3671
stuckey4schools@hotmail.com
Township of Residence: Chapel Hill
Zone of Residence:
Sex: Female
Ethnic Background: Caucasian
Date of Birth: 9/7/1955
Boards/Commissions applied for:
Library Services Taskforce
Work Experience:
Volunteer Experience:
Education:
Other Comments:
Appointed 4/2/02 to the School Facilities Task Force. Applied 1/18/2001 for Capital
Needs Advisory Task Force. WORK EXPERIENCE: Office manager, Triangle Pool and
Spa, since 19891-awyer, Mount, White Firm in Durham, 1983 -88 VOLUNTEER
EXPERIENCE: Orange Co. Capital Needs Task Force, 1997.President, McDougle
Middle School PTA 2000-1.PTA President representative to the PTA Thrift Shop Board
2000-1.1 have been active for almost 10 years in the Chapel Hill - Carrboro
Schools,having been the President of the PTA at Seawell Elem, President of the Chapel
Hill - Carrboro PTACouncil, Co-chair for 2 years of McDougle Middle SGC, and on
innumerable committees. Also served on the Town of Chapel Hill Home Occupations
Task Force.l teach 5th grade Sunday School at United Church of Chapel Hill!
EDUCATIONAL EXPERIENCE: JD UNC School of Law 1981 BA Kenyon College 1977
OTHER COMMENTS: Serving on the last Capital Needs Task Force was a fascinating
and rewarding experience. Learning about the needs across our county gave me a
better understanding of our community. Certainlyj can bring to the Task Force the
benefit of my involvement over the years in the Chapel Hill -Carrboro schools. Thank
you for considering this application.
This application was current on: 3/15/2002 Date Printed: 1/12/2007
Page 1 of 1
James L. Ward
Volunteer Application
Orange County Advisory Boards and Commissions
Name:
Name Called:
Home Address:
Phone: (Day)
Phone: (Evening)
Fax:
Email:
Mr. James L. Ward
Jim
112 Bolton Place
Chapel Hill NC 27516
919-962-0522
919-929-7666
919-962-3531
windsorcircle@mindspring.com
Place of Employment:
Job Title:
Township of Residence: Chapel Hill
Zone of Residence: C.H. City Limits
Sex: Male
Ethnic Background: Caucasian
Date of Birth:
Boards/Commissions applied for:
Library Services Taskforce
Work Experience:
Chapel Hill Town Council Member
Volunteer Experience:
Education:
Other Comments:
Nominated by Town of Chapel Hill for the Homestead and H.S. Roads Safety TF, 12 Jan
04. Renewed application on 8/6/01 for the Bond Education Committee. Chapel Hill
Town Council member. Was recommended for Soccer Symposium Task Force by CH
Town Council, 12/99. Renewed application 6-27-00 Commissioners' Affordable Housing
Task Force, representing Chapel Hill Council
This application was current on: 8/1/2001 Date Printed: 1/16/2007
50
Page 1 of 1
Dennis Whitling
Volunteer Application
Orange County Advisory Boards and Commissions
Name:
Name Called:
Home Address:
Phone: (Day)
Phone: (Evening)
Fax:
Email:
Place of Employment:
Job Title:
Township of Residence:
Zone of Residence:
Sex:
Ethnic Background:
Date of Birth:
Mr. Dennis Whitling
4213 Hope Valley Drive
Hillsborough NC 27278
644-3294
3837441
damaj5@aol.com
Male
Caucasian
Boards/Commissions applied for:
Library Services Taskforce
Work Experience:
Volunteer Experience:
Education:
Other Comments:
recommended as representative from the Orange County School Board.
This application was current on: 12/14/2006 Date Printed: 1/12/2007