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HomeMy WebLinkAbout2016-299 Planning - Martin McGill - Amend existing contract and services a �e�� a99 hnartinmcgili Mann ' imanagement consulting Ms. Bonnie B. Hammersley,County Manager Orange County 200 South Cameron Street Hillsborough, NC 27278 May 4,2016 RE: Morinaga CDBG-ED Grant Administration Contract Amendment and Change Order Request This request is to amend the existing contract and services agreement between Orange County, North Carolina and Martin-McGill, Inc.The original contract was adopted October 26,2013 The contract is to provide professional services(grant administration)to Orange County in relation to the CDBG Economic Development project to benefit Morinaga America Foods, Inc.totaling$33,000($8,850 for grant application services and$24,150 for grant administrative services). Background The CDBG-ED was awarded to Orange County in 2013 totaling$750,000 from the State of North Carolina for infrastructure improvements related to the construction of the Morinaga America Foods, Inc.facility in Orange County.As a result of receiving this grant, Morinaga is required by the State of North Carolina to complete several steps and documentation in order to meet requirements and obligations of the grant.One of these obligations requires Morinaga America Foods, Inc.to create 90 jobs.The Legally Binding Commitment states that Morinaga America Foods, Inc. committed to creating 90 jobs, hiring at least 60% low and moderate income. As of April 25, 2016, Morinaga America Foods, Inc. has hired 49 fulltime employees.The original goal was to have all 90 hires completed by March 31,2016, or by the summer at the very latest.As a result of a delayed hiring process,the grant process has been extended requiring a change order request for administrative services with Martin-McGill, Inc.The CDBG-ED was previously extended to January 17, 2017 by the Orange County Manager on February 23,2016 (Attached). Morinaga America Foods, Inc. plans to meet the required 90 jobs threshold by the end of November 2016. If this new goal is met,the grant shall be closed out by the January 17,2017 deadline date. Scope of Services Funds from the requested change order will include the following services: - 30%Completion of the required 2017 Annual Performance Report - 30%Continued job tracking of Morinaga America Foods, Inc. - 30%Completion of the grant closeout once the 90 jobs are created - 10%General administrative services Requested Change Order In order to maintain contract agreement with Martin-McGill, Inc.for continued administrative services, the following change order is requested: Martin-McGill,Inc. • 55 Broad Street • Asheville,North Carolina 28801 • 828.255.0313 ■ Fax 828.252.2518 ' smar inmc management consulting Original contract sum $33,000($8,850 Application Services, $24,150 grant administrative services) Amount of this change order $6,000* Total sum of the contract $39,000 including this change order *Contract services are not to exceed the total sum *This change order amount reflects a contract expiration date of January 17, 2017. ** This contract is good for the scope of services outlined above. Should an additional audit be requested by a Federal or State agency, additional fees to prepare for and participate in the audit, including travel, will be incurred under a separate contract. Thank you for the continued opportunity to serve your community in this capacity. We value the importance of carrying out this project to completion. Sincerely, Jessica Martin Martin-McGill, Inc. Execution of this document in the space provided below acknowledges approval of the terms and provisions provided for herein. Bonnie B. Hammersley,County M ger Date Orange County This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act. AAudit rtification Date ce Officer Martin-McGill,Inc. • 55 Broad Street Asheville,North Carolina 28801 • 828.255.0313 • Fax 828.252.2518 Client#:1170996 30MARTIMCG ACORDTh, CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DDfYYYY) 4/26/2016 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER, IMPORTANT:If the certificate holder is an ADDITIONAL INSURED,the poiicy(ies)must be endorsed.If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain pollcles may require an endorsement.A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER NAMEACT Susan Stephenson BB&T-Wright Dobbins PHONE 828 277-3930 (FAx 888-827-9875 C No Ext: AlC,No PO Box 5318 E-MAI ADDL RSS: Asheville,NC 28813 E INSURER(S)AFFORDING COVERAGE NAIC# 828 277-3930 INSURER A:Pennsylvania National Mutual Ca 14990 INSURED INSURER B: Martin McGill Inc P.O.Box 2259 INSURER C: Asheville,NC 28801 INSURER D: INSURER E: INSURER F COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. LTR TYPE OF INSURANCE ADDL WVDR POLICY NUMBER MM/DDY/YYYY MM%DDmYY LIMITS A X COMMERCIAL GENERAL LIABILITY BP90652916 1/23/2016 01/23/201 EACM�Hqq OC7CURRRENCE $1,000,000 CLAIMS-MADE OCCUR PREMISESOEa oaTuEr ence $50 000 MED EXP(Any one person) s5,000 PERSONAL&ADV INJURY $1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $1,000000 PRO- POLICY JECT LOG PRODUCTS-COMP/OP AGG $1,000,000 OTHER: $ A AUTOMOBILE LIABILITY AU90652916 1/23/2016 01/23/201 Eeamiid.n')SINGLE 1,000,000 X ANY AUTO BODILY INJURY(Per person) $ ALL OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS AUTOS X HIRED AUTOS X NON-OWNED PROPERTY DAMAGE $ AUTOS Per accident $ A X UMBRELLA LIAB X OCCUR UL90652916 1/23/2016 01/23/201 EACH OCCURRENCE $110001000 EXCESS LIAB CLAIMS-MADE AGGREGATE $1,000,000 DED X RETENTION$1 OOOO $ A WORKERS COMPENSATION WP90652916 1/23/2016 01/23/201 X PER OTH- AND EMPLOYERS'LIABILITY YIN ANY PROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $500000 OFFICER/MEMBER EXCLUDED? N NIA (Myandatory in NH) E.L.DISEASE-EA EMPLOYEE $500,000 describe DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT 1 5500 000 DESCRIPTION OF OPERATIONS/LOCATIONS I VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space is required) CERTIFICATE HOLDER CANCELLATION Orange County Planning and SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Inspections Dept ACCORDANCE WITH THE POLICY PROVISIONS, 131 W.Margaret Lane,Suite 201 Hillsborough,NC 27278 AUTHORIZED REPRESENTATIVE ©1988-2014 ACORD CORPORATION.All rights reserved. ACORD 25(2014/01) 1 of 1 The ACORD name and logo are registered marks of ACORD #S16048355/M15865935 SIS ORANGE COUNTY NORTH CAROLINA COUNTY MANAGER'S OFFICE 200 South Cameron Street Bonnie B.Hammersley,County Manager Phone(919)245-2300 Post Office Box 8181 Fax(919)644-3004 Hillsborough,North Carolina 27278 February 23,2016 Kenny Stagg CDBG Economic Development Rural Economic Development Division North Carolina Department of Commerce 4318 Mail Service Center Raleigh, NC 27699-4318 Re: CDBG-ED#13-E-2606 Grant Extension Request Dear Mr.Stagg: I am writing to request a grant extension for this project through January 7,2017. The project construction was successfully completed last summer,and Morinaga America Foods,Inc. commenced operations at that time. The company continues to make progress in hiring towards the 90 full time positions it committed to on the outset of the project. Currently,there are 48 documented new jobs created with 67%of the new hires qualifying as LMI. Morinaga is on track to hire the 90th job by summer 2016. Thank you for your continued support of this important project. Please contact our grant administrator,Alice Briggs,at 828-232-6153 for additional information. Sincerely, Bonnie B.Hammersley County Manager An Equal opportunity/Affirmative Action Employer www.orangecountVnc.gov