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HomeMy WebLinkAboutAgenda - 06-21-2016 - 7-b - Approval of the Five-Year Capital Investment Plan and Approval of the Orange County CIP Projects of $68,533,166 for FY2016-17 1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: June 21, 2016 Action Agenda Item No. 7-b SUBJECT: Approval of the Five-Year Capital Investment Plan and Approval of the Orange County CIP Projects of$68,533,166 for FY2016-17 DEPARTMENT: County Manager and Finance and Administrative Services ATTACHMENTS: INFORMATION CONTACT: 1. FY2016-17 Capital Investment Plan Bonnie Hammersley, (919) 245-2300 Overall Summary Travis Myren, (919) 245-2308 2. Year 1 (FY 2016-17) Approved CIP Gary Donaldson, (919) 245-2453 Projects Paul Laughton, (919) 245-2152 3. County Capital Approved FY 2016- 17 CIP Projects 4. School Capital Approved FY 2016- 17 CIP Projects PURPOSE: To approve the FY2016-21 Orange County Five-Year Capital Investment Plan, and approve the Orange County CIP Projects of$68,533,166 for FY2016-17. BACKGROUND: For over 20 years, the County has produced a Capital Investment Plan (CIP) that establishes a budget planning guide related to capital needs for the County as well as Schools. The current CIP consists of a 5-year plan that is evaluated annually to include year-to- year changes in priorities, needs, and available resources. Approval of the CIP commits the County to the first year funding only of the capital projects; all other years are used as a planning tool and serves as a financial plan. Capital Investment Plan — Overview The FY2016-21 CIP includes County Projects, School Projects, and Proprietary Projects. The School Projects include Chapel Hill Carrboro City Schools, Orange County Schools, and Durham Technical Community College — Orange County Campus projects. The Proprietary Projects include Water and Sewer, Solid Waste Enterprise Fund, and Sportsplex projects. The CIP has been prepared anticipating continued slow economic growth of between 1-2% annually over the next five years. Many of the projects in the CIP will rely on debt financing to fund the projects. Attachment 1 is the FY2016-21 Capital Investment Plan Overall Summary (individual projects were provided to the Board of County Commissioners at previous work sessions, and revised projects presented and discussed at the June 16, 2016 budget work session. Attachment 2 lists the overall Orange County CIP projects of$68,533,166 in FY2016-17. 2 Attachment 3 lists County Capital projects totaling $19,745,878 in FY2016-17. Attachment 4 lists School Capital projects totaling $46,303,209 in FY2016-17. (Assumes the November 2016 Bond Referendum is approved, and does not include Lottery proceeds of $1,356,362; specific lottery funded projects will be presented to the Board of County Commissioners as part of separate budget amendments during FY2016-17). FINANCIAL IMPACT: As noted in the attachments of the abstract. The Five-Year Capital Investment Plan is a long-range planning tool with a financial impact in FY2016-17. SOCIAL JUSTICE IMPACT: There are no Social Justice Goal impacts associated with this item. RECOMMENDATION(S): The Manager recommends that the Board accept the FY2016-21 Orange County Five-Year Capital Investment Plan, and approve funding for FY2016-17, as stated in Attachment 2, Year 1 (FY2016-17) in the Capital Investment Plan; and adopt the FY2016-17 County Capital projects as stated in Attachment 3 and FY2016-17 School Capital projects as stated in Attachment 4. Attachment 1 3 Orange County Capital Investment Plan-Plan Summary-APPROVED Fiscal Years 2016-21 Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to 2015-16 2016-17 2017-18 2018-19 2019-20 2020-21 Total Year 10 Appropriations County Capital Projects 7,303,674 17,245,878 45,425,440 9,879,800 15,649,000 25,130,000 113,330,118 30,418,772 Bond Referendum Projects 2,500,000 2,500,000 5,000,000 Total County Capital Projects 19,745,878 45,425,440 12,379,800 15,649,000 25,130,000 118,330,118 Proprietary Capital Projects Water&Sewer Utilities 2,340,000 145,000 895,000 375,000 2,145,000 25,000 3,585,000 Solid Waste 1,317,384 662,717 1,076,746 1,122,521 2,089,973 807,473 5,759,430 5,908,717 Sportsplex 3,150,000 320,000 400,000 400,000 380,000 1,775,000 3,275,000 1,900,000 Schools Capital Projects Chapel Hill Carrboro City Schools 4,726,246 4,615,927 4,677,283 4,739,965 4,801,007 4,869,441 23,703,622 22,375,345 Bond Referendum Projects 24,036,000 24,036,000 24,036,000 72,108,000 Total Chapel Hill Carrboro City Schools 28,651,927 4,677,283 28,775,965 4,804,007 28,905,441 95,814,622 Orange County Schools 2,990,254 3,043,644 3,084,395 3,126,026 3,168,561 3,212,021 15,634,646 14,750,454 Bond Referendum Projects 15,964,000 15,964,000 15,964,000 47,892,000 Total Orange County Schools 19,007,644 3,084,395 19,090,026 3,168,561 19,176,021 63,526,646 Durham Tech Community College(Orange Co Campus) 623,879 - - - 623,879 20,000,000 Total 21,827,558 68,533,166 56,182,743 62,143,312 28,236,541 75,818,935 290,914,695 95,353,288 Revenues/Funding Source Available Project Balances - Transfer from Capital Reserve - Transfer from General Fund-County 755,000 867,500 611,909 405,000 1,380,000 1,042,500 4,306,909 3,974,500 Transfer from General Fund-W&S Utilities - Transfer from General Fund-Schools 3,724,849 3,799,346 3,856,336 3,914,181 3,972,894 4,032,487 19,575,246 21,088,098 Transfer from other Capital Projects 260,000 20,000 280,000 County Capital Fund Balance - Visitors Bureau Fund Balance - Solid Waste Fund Balance 596,543 100,000 104,972 117,946 322,918 132,524 Sportsplex Fund Balance 350,000 320,000 400,000 400,000 380,000 275,000 1,775,000 1,900,000 Recycling-3R Fee - Lottery Proceeds 1,356,362 1,356,362 1,356,362 1,356,362 1,356,362 1,356,362 6,781,810 6,781,810 QSCBs Register of Deeds Fees 80,000 80,000 80,000 80,000 80,000 80,000 400,000 400,000 9-1-1 Funds 369,499 - State 9-1-1 Funds 600,000 600,000 Attachment 1 4 Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to 2015-16 2016-17 2017-18 2018-19 2019-20 2020-21 Total Year 10 Grants&Contributions 762,840 827,500 255,000 1,270,000 3,450,000 377,500 6,180,000 3,012,500 Grants-Solid Waste Fund - User Fees/Donations - Article 46 Sales Tax Proceeds-Schools 1,407,289 1,503,863 1,548,979 1,595,448 1,643,312 1,692,611 7,984,213 9,255,891 Article 46 Sales Tax Proceeds-W&S 340,000 145,000 115,000 375,000 25,000 25,000 685,000 State Revolving Loan Funds - Financing: Debt Financing-County Capital 5,336,335 14,610,878 44,458,531 8,124,800 10,739,000 23,630,000 101,563,209 23,031,772 Debt Financing-W&S Utilities 2,000,000 780,000 2,120,000 2,900,000 Debt Financing-Solid Waste 720,841 562,717 971,774 1,122,521 1,972,027 807,473 5,436,512 5,776,193 Debt Financing-Sportsplex 2,800,000 1,500,000 1,500,000 Debt Financing-Special Revenue Funds - - Debt Financing-E-9-1-1 - Debt Financing-Affordable Housing(Bond Proceeds) 2,500,000 2,500,000 5,000,000 Debt Financing-Schools(Bond Proceeds) 40,000,000 40,000,000 40,000,000 120,000,000 Debt Financing-Durham Tech(Orange Co. Campus) 623,879 623,879 20,000,000 Debt Financing-Schools Capital 1,228,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 5,000,000 Total 21,827,558 68,533,166 56,182,743 62,143,312 28,236,541 75,818,935 290,914,695 95,353,288 Attachment 2 5 Orange County CIP-Year 1 (FY 2016-17)APPROVED Projects Fiscal Years 2016-17 Fiscal Year 2016-17 Appropriations County Capital Projects: Robert and Pearl Seymour Senior Center 990,000 Passmore Center Renovation 550,000 Southern Human Services Center(Expansion) 300,000 Roofing Projects 206,700 Information Technology 1,110,000 Register of Deeds Automation 80,000 Detention Center 500,000 Facility Accessibility and Secuirty Improvements 319,000 Historic Rogers Road Community Center/Infrastructure 5,680,000 Old Courthouse Square-Building/Grounds Improvements 40,000 Generator Projects 375,000 Affordable Housing Land Banking 1,000,000 Affordable Housing Bond Projects 2,500,000 Land Acquisition-Greene Tract(County owned portion) 668,178 Communication System Improvements 166,000 EMS Substations 500,000 9-1-1 Center Improvements and Backup Capability 980,000 Blackwood Farm Park 1,260,000 Cedar Grove Park Phase II 60,000 Conservation Easements 1,000,000 Mountains to Sea Trail 521,000 Hollow Rock Nature Park(New Hope Preserve) 235,000 River Park Phase II 50,000 Little River Park Phase II 100,000 Fairview Park Access and Parking Improvements 325,000 Efland-Cheeks Community Center Upfit 35,000 Facility Renovations and Repairs 195,000 Total County Projects $ 19,745,878 Proprietary Capital Projects Water&Sewer Utilities: Economic Development Infrastructure 25,000 Eno EDD 120,000 Total Water&Sewer $ 145,000 Solid Waste: Sanitation-Equipment 217,285 Recycling-Vehicles and Equipment 345,432 Alternative Waste Disposal 100,000 Total Solid Waste $ 662,717 Sportsplex: Rotating Fitness Equipment Upgrade/Replacement 100,000 Major Upgrade of Servers, Telephones 35,000 HVAC Contingency 50,000 Ice Rink/Fitness Wall Repair Paint Project 40,000 Ice Rink Scoreboard 20,000 Outside Play Area 45,000 Inflatables 30,000 Total Sportsplex $ 320,000 Schools Capital Projects Chapel Hill Carrboro City Schools: Long Range Capital: Pay-As-You-Go Funds 2,283,027 Lottery Proceeds(Additional PAYG) 828,330 Article 46 Sales Tax Proceeds 903,670 Facility Improvements to Older Schools 600,900 Bond Referendum Projects 24,036,000 Total $ 28,651,927 Attachment 2 6 Orange County Schools: Long Range Capital: Pay-As-You-Go Funds 1,516,319 Lottery Proceeds(Additional PAYG) 528,032 Article 46 Sales Tax Proceeds 600,193 Facility Improvements to Older Schools 399,100 Bond Referendum Projects 15,964,000 Total $ 19,007,644 Total School Projects $ 47,659,571 Total Appropriations $ 68,533,166 Revenues/Funding Source Transfer from General Fund-County 867,500 Transfer from General Fund-Schools 3,799,346 Transfer from Other Capital Projects 260,000 Sportsplex Fund Balance 320,000 Solid Waste Fund Balance 100,000 Register of Deeds Fees 80,000 State 9-1-1 Funds 600,000 Grants&Contributions 827,500 Lottery Proceeds(Additional PAYG) 1,356,362 Article 46 Sales Tax Proceeds 1,503,863 Article 46 Sales Tax Proceeds-Water&Sewer 145,000 Financing: Debt Financing-County Capital 14,610,878 Debt Financing-Solid Waste 562,717 Debt Financing-Affordable Housing(Bond Proceeds) 2,500,000 Debt Financing-Schools(Bond Proceeds) 40,000,000 Debt Financing-Schools Capital 1,000,000 Total Revenues $ 68,533,166 Attachment 3 7 County Capital Approved Projects Capital Investment Plan FY 2016-17 The following County Capital projects are approved for fiscal year 2016-17. The Board will consider approval of the Five-Year 2016-21 Capital Investment Plan separately. Approved Funding Source Funding FY 2016-17 Transfer from General Fund $ 867,500 Register of Deeds Fees $ 80,000 9-1-1 Funds $ 600,000 Grants and Contributions $ 827,500 Transfer from Other Capital Projects $ 260,000 Debt Financing-Bond Proceeds(Affordable Housing)* $ 2,500,000 Debt Financing County Capital $ 14,610,878 Total Funding Sources $ 19,745,878 Approved Projects Projects FY 2016-17 Robert and Pearl Seymour Senior Center $ 990,000 Passmore Center Renovation $ 550,000 Southern Human Services Center(Expansion) $ 300,000 Roofing Projects $ 206,700 Information Technology $ 1,110,000 Register of Deeds Automation $ 80,000 Proposed Jail $ 500,000 Facility Accessibility and Security Improvements $ 319,000 Historic Rogers Road Community Center/Infrastructure $ 5,680,000 Old Courthouse Square-Building/grounds Improvements $ 40,000 Generator Projects $ 375,000 Affordable Housing Land Banking $ 1,000,000 Affordable Housing Bond Projects* $ 2,500,000 Land Acquisition-Greene Tract(County owned portion) $ 668,178 Communications System Improvements $ 166,000 EMS Substations $ 500,000 9-1-1 Center Improvements and Backup Capability $ 980,000 Blackwood Farm Park $ 1,260,000 Cedar Grove Park Phase I I $ 60,000 Conservation Easements $ 1,000,000 Mountains to Sea Trail $ 521,000 Hollow Rock Nature Park(New Hope Preserve) $ 235,000 River Park Phase II $ 50,000 Little River Park Phase II $ 100,000 Fairview Park Access and Parking Improvements $ 325,000 Efland-Cheeks Community Center Upfit $ 35,000 Park and Recreation Facility Renovations and Repairs $ 195,000 Total Projects $ 19,745,878 Subject to Bond Referendum Approval in November 2016 Attachment 4 8 School Capital Approved Projects Capital Investment Plan FY 2016-17 The following School Capital projects are approved for fiscal year 2016-17. The Board will consider approval of the Five-Year 2016-21 Capital Investment Plan separately. Approved Funding Source Funding FY 2016-17 Transfer from General Fund - PAYG (CHCCS) $ 2,283,027 Transfer from General Fund - PAYG (OCS) $ 1,516,319 Article 46 Sales Tax Proceeds (CHCCS) $ 903,670 Article 46 Sales Tax Proceeds (OCS) $ 600,193 Debt Financing - Facility Improvements to Older Schools (CHCCS) $ 600,900 Debt Financing - Facility Improvements to Older Schools (OCS) $ 399,100 Debt Financing - Bond Referendum (CHCCS)* $ 24,036,000 Debt Financing - Bond Referendum (OCS)* $ 15,964,000 Total Funding Sources $ 46,303,209 Approved Projects Projects FY 2016-17 Electrical Systems - CHCCS $ 150,000 Fire/Safety/Security Systems- CHCCS $ 105,000 Indoor Air Quality- CHCCS $ 50,000 Rental Space - CHCCS $ 131,000 Paving/Parking Lots/Driveways - CHCCS $ 125,000 Roofing Projects- CHCCS $ 29,932 Window Replacements - CHCCS $ 155,033 Technology- CHCCS $ 1,537,062 ADA Compliance- OCS $ 27,000 Athletic Facilities/Playgrounds - OCS $ 138,000 Classroom/Building Improvements- OCS $ 400,000 Energy Efficiency/Lighting Improvements- OCS $ 50,000 Fire/Safety/Security Systems - OCS $ 72,000 Food Services - OCS $ 193,500 Paving/Parking Lots/Driveways- OCS $ 100,000 Roofing Projects - OCS $ 130,000 School Safety/Security- OCS $ 260,819 Vehicle Replacements- OCS $ 145,000 Attachment 4 9 Approved Projects Projects FY 2016-17 Mechanical Systems- CHCCS $ 451,835 Technology- CHCCS $ 451,835 Technology- OCS $ 600,193 Chapel Hill High School (Major Renovation)- CHCCS $ 600,900 Classroom/Building Improvements - OCS $ 254,100 Food Services- OCS $ 145,000 Lincoln Center- CHCCS* $ 21,700,000 Chapel Hill High School (Major Renovation) - CHCCS* $ 2,336,000 Mechanical Systems- OCS* $ 8,900,000 School Safety/Security- OCS* $ 2,700,000 Classroom/Building Improvements (Cedar Ridge HS Classroom Wing)- OCS* $ 4,364,000 Total Projects $ 46,303,209 *Subject to Bond Referendum Approval in November 2016.