HomeMy WebLinkAboutAgenda - 06-21-2016 - 5-f - Fiscal Year 2015-16 Budget Amendment #10 1
ORD-2016-023
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: June 21, 2016
Action Agenda
Item No. 5-f
SUBJECT: Fiscal Year 2015-16 Budget Amendment#10
DEPARTMENT: Finance and Administrative
Services
ATTACHMENT(S): INFORMATION CONTACT:
Attachment 1. Budget as Amended Gary Donaldson, (919) 245-2453
Spreadsheet Paul Laughton, (919) 245-2152
Attachment 2. Year-To-Date Budget
Summary
PURPOSE: To approve budget, grant, and capital project ordinance amendments for fiscal year
2015-16.
BACKGROUND:
REVENUES:
Department of Aging
1. The Department on Aging has received notification of additional revenue for
Operation Fan. Duke Energy donated funds, totaling $3,242, for fans and window air
conditioning units, for Orange County adults 60 years old and over. This budget
amendment provides for the receipt of these additional funds. (See Attachment 1,
column 1)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this agenda item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
Technical Amendment
2. The following is provided for clarification and information purposes only; no new funds
are being recommended. The table provided in the abstract for Budget Amendment
#9 incorrectly stated the Senior Citizen Health Promotion Wellness Grant project
annual budget totals. A corrected table is provided below. This technical budget
amendment provides for the following amended Senior Citizen Health Promotion
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Wellness Grant Project Ordinance to agree with the Budget as Amended
spreadsheet:
Senior Citizen Health Promotion Wellness Grant-Project# 294303
Revenues for this project:
Current FY 2015-16 FY 2015-16
FY 2015-16 Amendment Revised
(BOA#9) (BOA#9) (BOA#9)
Senior Citizen Wellness Funds $157,937 $2,076 $160,011
Total Project Funding $157,937 $2,076 $160,011
Appropriated for this project:
Current FY FY 2015-16 FY 2015-16
2015-16 Amendment Revised
(BOA#9) (BOA#9) (BOA#9)
Senior Citizen Wellness $157,937 $2,076 $160,011
Total Costs $157,937 $2,076 $160,011
SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal associated
with this item.
Animal Services
3. The Animal Services Department received notification of the following additional
revenues:
• Community Giving Fund — receipt of an additional $815 to purchase medication
for heartworm positive canines.
• Trupanion Donation — Animal Services has received a $450 donation from
Trupanion to be used to purchase medical supplies related to the care of sheltered
animals.
This budget amendment provides for the receipt of these additional funds. (See Attachment 1,
column 2)
SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact
associated with this item.
Miscellaneous
4. The FY 2015-16 Board of Commissioners' Approved Budget included funds for an
anticipated Health and Dental Insurance increases of up to $140,000 in a Governing
and Management Non-Departmental line item. This budget amendment provides for
the actual allocation of $118,900 within departments to cover health and dental
insurance expenditures in FY 2015-16. (See Attachment 1, column 3)
5. The FY 2015-16 Board of Commissioners' Approved Budget also included funds of up
to $1,604,015 for a Wage Increase of 2.0%, effective July 1, 2015 and an employee
performance award of either $500 or $1,000, effective with Work Planning and
Performance Review (WPPR) dates from July 1, 2015 to June 30, 2016. This budget
amendment provides for the actual allocation of $1,547,820 within departments to
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cover the Wage Increase and performance awards in FY 2015-16. (See Attachment
1, column 4)
6. The FY 2015-16 Board of Commissioners' Approved Budget included Salary Savings
funds of $750,000 and Equity Retention funds of $30,000 in FY 2015-16. This budget
amendment provides for the actual allocation of these funds within the affected
departments to cover these Salary Savings and Equity Retention funds in FY 2015-
16. (See Attachment 1, column 5)
7. The FY 2015-16 Board of Commissioners' Approved Budget included funds of up to
$600,000 to continue the County match of employees' 401k contributions of up to
$63.00 per pay period for all general (non-sworn law enforcement officer) employees.
This budget amendment provides for the allocation of projected year-end actuals of
$598,715 within departments to cover these increases. (See Attachment 1, column 6)
SOCIAL JUSTICE IMPACT: There are no Orange County Social Justice Goals
associated with these items.
Emergency Telephone System Fund (E911 Fund)
8. As per the State E911 Board and N.C. General Statute 62A-46, salary and benefits of
personnel are not an eligible expense to be paid out directly from the E911 Fund as
personnel expenses. However, eligible expenses for work tasks directly related to
E911 services do qualify for cost reimbursement by the E911 Fund if reflected as
Contractual Services or Functional Service Costs. This budget amendment provides
for the transfer of the 2.0 FTE positions currently budgeted in the E911 Fund to
Emergency Services — Communications division within the General Fund, and
provides for an estimated 95% of their duties to be eligible for cost reimbursement
from the E911 Fund. The net cost to the General Fund is 5% of the total personnel
costs, which is estimated to be $6,323. (See Attachment 1, column 7)
SOCIAL JUSTICE IMPACT: There are no Orange County Social Justice Goals
associated with these items.
Governing and Management Non-Departmental
9. At its May 5, 2016, the Board of County Commissioners approved the allocation of
$20,000 from the Board of Commissioners' FY 2015-16 Contingency account to fund
the initial costs of the Bond Education Committee's work. This budget amendment
provides for the allocation from the BOCC Contingency account to the Bond
Referendum Education non-departmental account. (See Attachment 1, column 8)
SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal associated
with this item.
Asset Management Services
10.The Friends of the Seymour Center have donated funds to the County's Community
Giving Fund to cover the costs of a storage shed to be installed at the Robert and
Pearl Seymour Center in Chapel Hill. This budget amendment provides for the
receipt of $5,230 from the Community Giving Fund for the above mentioned purpose.
(See Attachment 1, column 9)
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SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal associated
with this item.
Health Department
11.The Health Department has received a donation of $10,000 from the Doval and
Theresa Watson Foundation for the Family Success Alliance, to be used for the Zone
6 Kindergarten Readiness Program. (See Attachment 1, column 10)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this agenda item:
• GOAL: FOSTER A COMMUNITY THAT REJECTS OPPRESSION AND
INEQUALITY
The fair treatment and meaningful involvement of all people regardless of race
or color; religious or philosophical beliefs; sex, gender or sexual orientation;
national origin or ethnic background; age; military service; disability; and
familial, residential or economic status.
County Capital Project Ordinance
12. The County has received donations totaling $3,500 through the Community Giving
Fund for the proposed Southern Campus Veterans Memorial. The funds will be used
for the preparation of a concept plan for the project. This budget amendment
provides for the receipt of these funds and establishes the following Southern
Campus Veterans Memorial Capital Project Ordinance:
Southern Campus Veterans Memorial-Project# 10060
Revenues for this project:
Current FY 2015-16 FY 2015-16
FY 2015-16 Amendment Revised
Donations $0 $3,500 $3,500
Total Project Funding $0 $3,500 $3,500
Appropriated for this project:
Current FY FY 2015-16 FY 2015-16
2015-16 Amendment Revised
Veterans Memorial Project $0 $3,500 $3,500
Total Costs $0 $3,500 $3,500
SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal associated
with this item.
FINANCIAL IMPACT: Financial impacts are included in the background information above.
This budget amendment provides for the receipt of these additional funds and increases the FY
2015-16 budget in the General Fund by $26,060.
RECOMMENDATION(S): The Manager recommends the Board approve the budget, grant, and
capital project ordinance amendments for fiscal year 2015-16.
Attachment 1. Orange County Proposed 2015-16 Budget Amendment
The 2015-16 Orange County Budget Ordinance is amended as follows: 5
#s.alocaeoo rtom #7.Move Es11
#4.Allocation to Personnel from the
#3.Albcation to Departments to$alary #6.Allocation to
Departments of Estt Fund to ES-
De rt is of Heattb Satan sof$750000 1 rt is of 1F9.Recei tof donatetl
partment on #2 Animal Servces- pa men $1547820 for Wage g pa men Communicatbns in the #8.Appro�etl Use of $ #10.Health
Budget as #1-r r and Dental Insurance and allocation to $598,)15 to match randsor$5,2tyGmr Wment- Bud taa
eceipt of donations t Increase and empbyee General Fund,as per $20,Omgvr -hv De Dovaland
Encumbrance Aging($3,24)fi, increases otaling Dep-rtmf Equity employees'401 k match the Community Giving d
($815)thr4Gmh g ped-g.t awards State E911 Board Contingency to the Theresa Watson
Original Budget Budget as Amended Amended Through venue(53,242)rrom $11a,8s96udgetrd ina Retenrronfunds of budgeted ina Fund tomver me costs Amended Through
Carty Forwards a Duke Ener for Community GiWng Goiernin budgeted ina requirements,and then Bond Referendum Foundation Donation
BOA#9 gy rand $30,000 budgeted ina Governing and ofa MOraard at the BOA#10
Fund and adonatbn Governing and bale the maprity of Education non- for Fatuity Success
Operatbn Fan ($48g)trom Trupanion Management Non- Management Non- Governing and Management Non- eIgibis costs charged departmentalaceount Robert and Pearl Nuance
Departmentalaceount Management Non- Departmental account Seymour Center
Departmental account back as Functional
in FY 201516 Deprtmentalac - mFY 201116
in FY 201116 mFY 201116 Service CO5tet0 the
E911 Fund
General Fund
Revenue
Property Taxes $ 147,551,332 $ $ 147,551,332 $ 147,551,332 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 147,551,332
Saks Taxes $ 20,652,132 $ $ 20,652,132 $ 20,652,132 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 20,652,132
License and Permits $ 313,000 $ $ 313,000 $ 626,000 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 626,000
Intergovernmental $ 15,000,278 $ $ 15,000,278 $ 20,901,296 $ $ $ $ $ $ $ $ $ $ $ 20,901,296
Chat es for Service $ 10,766,030 $ $ 10,766,030 $ 10,865,883 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 70,865,883
Investment Earnings $ 52,500 $ 52,500 $ 52,500 $ $ $ $ $ $ $ $ $ $ $ 52,500
Miscellaneous $ 737,468 $ 737,468 $ 983,184 $ 3,242 $ 1,265 $ 5,230 $ 10,000 $ 1,002,921
Transfers from Other Funds $ 1,052,600 $ 1,052,600 $ 1,082,600 $ 1,082,600
Fund Balance $ 10,650,770 $ 1,298,548 $ 77,949,318 $ 12,146,690 $ 6,323 $ 12,153,013
Total General Fund Revenues $ 206,776,770 $ 1,298,548 $ 208,074,658 $ 214,548,617 $ 3,242 $ 1,265 $ - $ - $ - $ - $ 6,323 $ - $ 5,230 $ 10,000 $ 214,574,677
Expenditures
Governing&Management $ 17,774,396 $ 215,612 $ 17,330,008 $ 17,453,331 $ - $ 1,265 $ (105,436) $ (1,337,743) $ 623,524 $ (499,665) $ - $ - $ 5,230 - $ 16,140,506
General Services $ 21,381,050 $ 104,494 $ 21,485,544 $ 21,485,544 $ - $ - $ 12,163 $ 154,871 $ 18,222 $ 71,857 $ - $ - $ - $ - $ 21,706,273
Community&Environment $ 8,339,213 $ 149,498 $ 8,488,777 $ 8,546,359 $ - $ - $ 10,124 $ 169,282 $ (770,396) $ 74,675 $ - $ - $ - $ - $ 8,690,044
Human Services $ 34,132,636 $ 708,548 $ 34,841,184 $ 39,798,334 $ 3,242 $ - $ 44,765 $ 542,821 $ 259,308 $ 229,201 $ - $ - $ - $ 10,000 $ 40,369,055
Public Safety $ 23,316,875 $ 120,396 $ 23,437,271 $ 23,535,712 $ - $ - $ 35,491 $ 429,564 $ (216,828) $ 104,256 $ 6,323 $ - $ - $ - $ 23,894,518
Culture&Recreation $ 2,866,171 $ $ 2,866,171 $ 2,897,401 $ - $ - $ 2,893 $ 41,205 $ 18,770 $ 19,676 $ - $ - $ - $ - $ 2,942,405
Education $ 94,484,256 $ 94,484,256 $ 94,484,256 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 94,484,256
Transfers Out $ 5,141,513 $ 5,141,513 $ 6,347,680 $ - $ - $ - $ - $ - $ $ - $ - $ - $ 6,347,680
Total General Fund Appropriation $ 206,776,770 $ 1,298,548 $ 208,074,658 $ 214,548,617 $ 3,242 $ 1,265 $ - $ - $ - $ - $ 6,323 $ - $ 5,230 $ 10,000 $ 214,574,677
Emergency Tekphorce System Fund
Revenues
Chargesfor Services $ 562,338 $ 562,338 $ 562,338 $ 562,338
Grant Funds $ $ $ $
From General Fund $ $ $ $
A ro riated Fund Balance $ 362,767 $ 39,174 $ 401,935 $ 401,935 $ 6,323) $ 395,612
Total Revenues $ 925,099 $ 39,174 $ 964,273 $ 964,273 $ - $ - $ - $ - $ -I$ -I$ (6,323) $ -I$ -I$ -1$ 957,950
Expenditures
Emergency Telephone System Fund $ 925,099 $ 39,174 $ 964,273 $ 964,273 $ 6,323 $ 957,950
i
Attachment 2 6
Year-To-Date Budget Summary i Paul:
Fiscal Year 2015-16 includes$5,000 for
Orange County's additional
share of the Historic
General Fund Budget Summary Resources Inventory
Grant, and $72,956 in
Original General Fund Budget $206,776,110 County funds toward the
Additional Revenue Received Through
OC Building Futures
Budget Amendment #10 (June 21, 2016) Program Grant(BOA #1);
$75,340 for the Purchase
Grant Funds $36,005 of Mobile Field Computing
Non Grant Funds $6,260,319 Units for the Sheriff's
General Fund - Fund Balance for Anticipated Department(BOA #1-B);
Appropriations (i.e. Encumbrances) $1,298,548, $22,000 for the Purchase
General Fund - Fund Balance Appropriated to of a motorcycle unit from
Cover Anticipated and Unanticipated drug forfeiture funds for
Expenditures $203 695 the Sheriff's Department
p (BOA #4); $20,000 in
Total Amended General Fund Budget $214,574,677 support of drug treatment
Dollar Change in 2015-16 Approved General court screening and client
support activities(BOA
Fund Budget $7,798,567 #7); $2,076 to Senior
% Change in 2015-16 Approved General Fund Citizen Health Promotion
Budget 3.77% Wellness Grant(BOA #9);
$6,323 for Net difference
Authorized Full Time Equivalent Positions of eligible Personnel
charges to E911 fund
Original Approved General Fund Full Time (BOA #10)
Equivalent Positions 862.625
Original Approved Other Funds Full Time
Equivalent Positions 88.450
Amended Approved General Fund Full Time ►\
Equivalent Positions 864.625 \
Amended Approved Other Funds Full Time Paul:
Equivalent Positions 86.450 moves 2.0 FTE from E911
Position Reductions during Mid-Year 1.000) Fund to General Fund (BOA
Additional Positions Approved Mid-Year 2.000 #1.0)
Total Approved Full-Time-Equivalent Paul:
elimination of a vacant Senior
Positions for Fiscal Year 2015-16 1,903.150 Public Health Educator
position in the Smart Start
\Grant Project(BOA #1)
Paul:
approved a 1.0 FTE
Criminal Case Assessment
Specialist position in the
County Manager's Office
(1/21/16)
approved 1.0 FTE position
in Health related to the
Central Permitting project
(2/2/16)