HomeMy WebLinkAboutAgenda - 06-21-2016 - 5-a - Minutes ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: June 21, 2016
Action Agenda
Item No. 5-a
SUBJECT: MINUTES
DEPARTMENT: Board of County
Commissioners
ATTACHMENT(S): INFORMATION CONTACT:
Draft Minutes Donna Baker, Clerk to the Board
(919) 245-2130
PURPOSE: To correct and/or approve the minutes as submitted by the Clerk to the Board as
listed below.
BACKGROUND: In accordance with 153A-42 of the General Statutes, the Governing Board
has the legal duty to approve all minutes that are entered into the official journal of the Board's
proceedings.
May 19, 2016 BOCC Budget Public Hearing
May 23, 2016 BOCC Quarterly Public Hearing
May 26, 2016 BOCC Budget Work Session
June 2, 2016 Joint Meeting with the Town of
Chapel Hill
June 7, 2016 BOCC Regular Meeting
FINANCIAL IMPACT: NONE
SOCIAL JUSTICE IMPACT: NONE
RECOMMENDATION(S): The Manager recommends the Board approve minutes as
presented or as amended.
1
1 Attachment 1
2
3 DRAFT MINUTES
4 ORANGE COUNTY BOARD OF COMMISSIONERS
5 BUDGET PUBLIC HEARING
6 May 19, 2016
7
8 The Orange County Board of Commissioners held a Budget Public Hearing on Thursday, May
9 19, 2016 at 7:00 p.m. at the Southern Human Services Center in Chapel Hill, N.C.
10
11 COUNTY COMMISSIONERS PRESENT: Chair McKee and Commissioners Mark Dorosin,
12 Barry Jacobs, Bernadette Pelissier, Renee Price and Penny Rich
13 COUNTY COMMISSIONERS ABSENT: Commissioner Burroughs
14 COUNTY ATTORNEYS PRESENT:
15 COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy Manager Travis
16 Myren and Clerk to the Board Donna Baker (All other staff members will be identified
17 appropriately below)
18
19 Chair McKee called the meeting to order at 7:04 p.m.
20
21 1. Opening Remarks
22 Chair McKee welcomed all to the second budget public hearing.
23 Chair McKee said the Commissioner Burroughs would not be attending tonight.
24
25 PUBLIC CHARGE
26 Chair McKee dispensed with the reading of the public charge.
27
28 2. Presentation of County Manager's Recommended FY 2016-17 Budget (PowerPoint
29 Presentation)
30 Commissioner Dorosin said he has a family emergency, and he would have to leave at
31 9:00 p.m. tonight.
32 Bonnie Hammersley presented the following PowerPoint:
33
34 ORANGE COUNTY FY2016-17 COUNTY MANAGER RECOMMENDED BUDGET
35 • COMPILATION REPORT
36 • ASSUMPTIONS
37 • EXPENDITURES& REVENUES
38 • BUDGET HIGHLIGHTS
39 • SCHOOL FUNDING
40 • OUTSIDE AGENCY FUNDING
41 • CAPITAL INVESTMENT PLAN (CIP)
42
43 FY2016-17 recommended budget
44 COMPILATION REPORT
45
46 FY2016-17 recommended budget
47 ASSUMPTIONS
48 • Maintain Current Tax Rate —$0.878
49 • Property Tax Base — 1% increase
50 • Motor Vehicle Tax Base —6% increase
51 • Sales Tax Collections —3.75% increase
2
1
2 FY2016-17 recommended budget
3 EXPENDITURES& REVENUES
4
5 FY2016-17 recommended budget
6 BUDGET HIGHLIGHTS
7 • Living Wage
8 • Affordable Housing Funding
9 • Bond Education Campaign
10 • Funding for Family Success Alliance
11 • Create a Transit Department
12 • Sheriff Personnel Capacity and Training
13 • Employee Wage Adjustment
14 • Compression Reduction
15 • Maintain current Solid Waste Fee
16 • Fund Other Post-Employment Benefits (OPEB)
17 • Exceed the Funding Target for Schools
18 • Orange Connect Scholarship Program
19
20 FY2016-17 recommended budget
21 AVERAGE DAILY MEMBERSHIP(ADM)
22
23 FY2016-17 recommended budget
24 SCHOOL FUNDING
25 ❑ Health and Safety Services Contract - $3,354,000
26 • Chapel Hill Carrboro City Schools — $1,920,000
27 • Orange County Schools —$1,434,000
28 ❑ New Appropriation - $1,408,849*
29 • Chapel Hill Carrboro City Schools — $1,153,345
30 • Orange County Schools —$255,504
31 *Figures are illustrative, program is 100% reimbursement for services.
32
33 FY2016-17 recommended budget
34 SCHOOL FUNDING
35 ❑ Charter School Student Funding - $2,739,392
36 • Chapel Hill Carrboro City Schools (217) —$807,674
37 • Orange County Schools (519)— $1,931,718
38 ❑ New Appropriation - $763,000
39 • Chapel Hill Carrboro City Schools (50)— $186,100
40 • Orange County Schools (155)— $576,900
41 ❑ Health Insurance & Retirement - $485,000
42 • Chapel Hill Carrboro City Schools — $341,000
43 • Orange County Schools —$144,000
44
45 FY2016-17 recommended budget
46 NEW APPROPRIATION
47
48 FY2016-17 recommended budget
49 OUTSIDE AGENCIES
50
51 FY2016-17 recommended budget
3
1 FIRE DISTRICTS
2
3 FY2016-17 recommended budget
4 CAPITAL INVESTMENT PLAN (CIP)
5 ❑ CONTINUATION FUNDING
6 ✓ Southern Branch Library - $6.38 million
7 ✓ Detention Facility- $500,000
8 ✓ Historic Rogers Road Sewer Project - $5.68 million
9 ✓ Conservation Easements - $500,000
10
11 FY2016-17 recommended budget
12 CAPITAL INVESTMENT PLAN (CIP)
13 ❑ POLICY PRIORITIES:
14 ✓ School Capital Improvements - $47.6 million
15 ✓ Affordable Housing - $3.5 million
16 ✓ Community Centers - $35,000
17 ✓ Senior Centers - $990,000 Seymour Center
18 ✓ Economic Development (Water and Sewer)-$145,000
19 ✓ Accessibility and Security Improvements - $190,000
20 ✓ EMS Substation Co-location - $500,000
21
22 FY2016-17 recommended budget
23 CAPITAL INVESTMENT PLAN (CIP)
24 ❑ PARKS, OPEN SPACE,AND TRAIL DEVELOPMENT:
25 ✓ Blackwood Farm Park- $1.26 million
26 ✓ Cedar Grove Park— Phase II - $60,000
27 ✓ Mountains to Sea Trail - $521,000
28 ✓ Hollow Rock Nature Park (New Hope Preserve) - $235,000
29 ✓ River Park— Phase II - $50,000
30 ✓ Little River Park— Phase II - $100,000
31 ✓ Fairview Park Access with Parking Improvements - $325,000
32 ❑ INFORMATION TECHNOLOGY AND COMMUNICATIONS:
33 ✓ Information Technology Infrastructure - $500,000
34 ✓ Technology Improvements - $500,000
35 ✓ Fiber Connections for County facilities - $60,000
36 ✓ BOCC Technology Initiatives - $50,000
37 ✓ Communication System Improvements - $166,000
38 ❑ CRITICAL INFRASTRUCTURE IMPROVEMENTS:
39 ✓ Hardened 911 Center- $980,000
40 ✓ Southern Human Services Center — $300,000
41 ❑ OTHER CRITICAL INFRASTRUCTURE IMPROVEMENTS:
42 ✓ Facility Roofing Projects - $206,700
43 ✓ Historic Courthouse Square - $40,000
44 ✓ Generator Projects - $375,000
45
46 FY2016-17 recommended budget
47 PUBLIC HEARINGS&WORK SESSIONS
48
49 FY2016-17 recommended budget
50 BUDGET DOCUMENT AVAILABILITY
51 ✓ Clerk to Board of Commissioners
4
1 ✓ County Finance & Administrative Services Office
2 ✓ Orange County Library
3 ✓ Chapel Hill Public Library
4 ✓ Carrboro/McDougle Branch Library
5 ✓ Orange County Website - http://orangecountync.gov
6
7 FY2016-17 recommended budget ORANGE COUNTY MISSION STATEMENT
8 Orange County exists to provide governmental services requested by our Residents or
9 mandated by the State of North Carolina.
10 To provide these quality services efficiently, we must;
11 • Serve the Residents of Orange County— Our Residents Come First;
12 • Depend on the energy, skills, and dedication of all our employees and volunteers;
13 • Treat all our Residents and Employees with fairness, respect, and understanding.
14 Orange County Residents Come First
15
16 Commissioner Jacobs said he is happy to see so many people in attendance this
17 evening. He noted one thing that is confusing about this process is that the Board of County
18 Commissioners appropriates a certain amount of money per pupil, and it is up to the School
19 Board to decide how those monies are distributed. He said the efforts of Orange County far
20 surpass any other county in the State. He noted the relationships between the Board of County
21 Commissioners (BOCC) and the School Boards are not adversarial.
22 Chair McKee reviewed the amount of per pupil funding over the last 20 years, noting
23 consistent and substantial increase over those decades. He reviewed the variety of per pupil
24 spending levels in various counties across the State. He reiterated the County's commitment to
25 education.
26
27 3. Public Comment
28 Irene Dwinnel said she is the Executive Director of the Orange County Rape Crisis
29 Center. She provided a summary of the Center's highlights over the last year, including
30 community education and professional development. She said the Center will be expanding its
31 educational efforts to the northern portion of the County in the coming year. She said the Crisis
32 Center is have seeking an additional $5000 from Orange County this year as an outside
33 agency, and she said she hoped the Center will receive it.
34 Denise Moody said she is here on behalf of Orange Enterprises (OE), and knows there
35 are competing priorities for outside agency funding. She said OE appreciates the Board's
36 consideration of their budget request and reviewed some of the program's highlights. She
37 introduced Sandy who works at OE, who shared some of her jobs there.
38 Brad Hemminger said he is representing the table tennis community in Orange County.
39 He said this group is here tonight to ask for the Board's support of additional staff at the
40 Seymour Center, in order to extend evening hours on two additional nights. He reviewed the
41 positive benefits of table tennis.
42 Lynn Lehman said she is a community member and the current Executive Director of the
43 Chapel Hill-Carrboro City Public School Foundation. She said she is here, along with many
44 others, to ask the Board of County Commissioners to fully fund the Chapel Hill-Carrboro City
45 Schools (CHCCS) Board's budget request. She recognized the difficulty in finding funding, but
46 noted that there is no better fit for local funds than the local teachers and schools.
47 Joyce Kuhn said she is the Director for Behavioral Insights and has been an outside
48 agency director for 28 years. She stressed the importance of services needed for those
49 involved in domestic violence. She said she hoped that the Board will fund Behavioral Insight's
50 outside agency budget request.
5
1 Lamar Proctor said he is a Senior Assistant District Attorney for Orange County and is
2 here to ask for the Board to allocate $40,000 to Behavioral Insight's Domestic Violence
3 Intervention program. He said having a local program would have a significant impact.
4 Kyesha Clark said she is a junior at Carrboro High School and the National Association
5 for the Advancement of Colored People (NAACP) Youth Director. She said she is asking the
6 Board to fully fund the CHCCS budget request.
7 Abigail Stern said she is a senior at Chapel Hill High School, and she is representing the
8 Youth Community Project and the Queer Youth Circus. She said she is here to ask them to
9 fund their outside agency budget request.
10 Yen Nguyen said she is speaking on behalf of the Youth Community Project in Chapel
11 Hill. She is supporting the Queer Youth Circus, which is a safe and inclusive program, and
12 asked Board to fund and support programs for youth.
13 Christine Abernathy said she is the Managing Director of the Youth Community Project,
14 and she asked for the Board's consideration of their outside agency funding request. She said
15 the ultimate goal of the Youth Community Project is to have a teen run community center.
16 Tara Mortimer Peloquin is speaking on behalf of the Orange County Living Wage
17 organization. She reviewed the highlights of the organization and the impact it has had on her
18 personally.
19 Victoria Creamer is the principal of Ephesus Elementary School, and she is here to ask
20 the Board of County Commissioners to fully fund the CHCCS Board's budget request. She
21 reviewed the difficulties she has had in being able to hire qualified teachers and expressed
22 concern at being able to retain the qualified teachers already in her employ.
23 Heather Bittle said she is a 6th grader at Phillips Middle School, and she is here in
24 support of teacher assistants. She asked the Board to fully fund the CHCCS Board's budget
25 request.
26 Lilah Kroger said she is a 6th grader at Phillips Middle School and is in support of
27 teachers. She asked the Board to fully fund the CHCCS Board's budget request.
28 Pastor Thomas Nixon said he is the Senior Pastor of the St. Paul's AME Church, and he
29 is here tonight to ask the Board to fully fund the schools' budgets, as well as affordable housing,
30 in the 2016-17 budget. He stressed the connection between affordable housing and education,
31 noting that teachers should be able to afford to live in Orange County.
32 Sherri Carmichael said she is here on behalf of the Smith Middle School's School
33 Improvement Team and asked the Board to fully fund the CHCCS Board's budget request.
34 Kirin Pomerantz is a kindergarten student at McDougle Elementary, and he is here to
35 support the teachers and fully funding the schools.
36 Brian Pomerantz is his father, and he is here to ask the Board to fully support teachers
37 and to fully fund the CHCCS Board's budget request. He said Orange County has very high
38 taxes, which he is willing to pay for better schools.
39 Joyce Yau/Leah Abrams/Davida Haley are three student body presidents from Chapel
40 Hill High, Carrboro High and East Chapel Hill High, who are tag teaming tonight to ask the
41 Board to fully fund the CHCCS Board's budget request. They highlighted the commitment of
42 their teachers.
43 Tom McQuiston said he is here in support of the Community Youth Project. He spoke of
44 the death of his son and noted the lack of community resources for teens in Orange County.
45 Kevin Noonan said he is the Executive Director of the Human Rights Center (Immigrant
46 Refugee Community Partnership). He asked for the Board's support of their ESL program
47 through their outside agency budget request.
48 Jill Simon said she is speaking on behalf of Frank Porter Graham Bilingue School's
49 School Improvement Team, and asked the Board to fully support the CHCCS Board's funding
50 request.
6
1 Arasi Adkins, HR Director for CHCCS, and Erika Newkirk, Recruitment, Retention and
2 Staffing Coordinator for CHCCS, said they are here to ask for the Board's support of their
3 teachers, and to fully fund the CHCCS Board's budget request. They highlighted the impact of
4 low salaries that they have seen while recruiting teachers.
5 Coretta Sharpless is the principal at Northside Elementary School. She is here to ask
6 the Board to fully fund the CHCCS Board's budget request.
7 Rodney Coleman said he is the pastor at the First Baptist Church of Chapel Hill, and he
8 is here to ask the Board to support teachers and fully fund the CHCCS Board's budget request.
9 Jennifer Michalenok said she is an Exceptional Children (EC) teacher at Chapel Hill High
10 School. She said it is proving more and more difficult to fill EC teaching positions. She asked
11 the Board to fully fund the CHCCS Board's budget request.
12 Joyce Powell said she is a single parent of two children in the CHCCS. She asked the
13 Board to fully fund the CHCCS's budget request.
14 Brian Daalman said he is a former CHCCS student. He said he is here to support proper
15 compensation of teachers and to ask the Board to fully fund the CHCCS Board's request.
16 Miriam Thompson said she is grandmother of students in the CHCCS. She said she
17 clearly recognizes the challenges the Board of County Commissioners is facing, but asked the
18 Board to re-think the Manager's recommended budget for the schools. She said she is here
19 tonight to ask the Commissioners to fully fund the budget request of the CHCCS Board.
20 Commissioner Dorosin left at 9:00pm.
21 Tina Coyne Smith said she serves on two school improvement teams in the CHCCS and
22 is also a parent. She said she understands that Orange County is the best in education across
23 the State, but noted that North Carolina is one of the worst states in the nation regarding
24 education. She said she it is unacceptable to be the best of the worst. She asked the Board to
25 fully fund the CHCCS Board's budget request.
26 Marisa Kathord said she has been a pediatrician for the last 20 years. She said she is
27 here to support the safety net provided for the children by the CHCCS. She said schools
28 perform an essential function in the life of a child. She urged them to fully fund the CHCCS
29 Board's budget request.
30 Beth Landis said she is currently a teacher at Carrboro High School and previously
31 attended and worked in Orange County Schools. She said she is here to ask for support of
32 teachers and to ask the Board to fully fund the CHCCS Board's budget request.
33 Dr. Rahani said she is a parent at East Chapel Hill High School, and she supports
34 teachers and the budget request of the CHCCS Board.
35 Emily Martine is the PTSA president at Carrboro High School and a parent of school
36 children in the CHCCS. She asked the Board to fully fund the district's budget request.
37 Ashley Madison said she is a local business owner in Orange County, and she supports
38 fully funding both districts' budget requests. She said there is a direct link between strong
39 schools and a thriving economy.
40
41 4. Adjournment
42
43 A motion was made by Commissioner Rich, seconded by Commissioner Price to adjourn
44 the meeting at 9:15 p.m.
45
46 VOTE: UNANIMOUS
47
48
49 Earl McKee, Chair
50 Donna Baker
51 Clerk to the Board
1
1 Attachment 2
2
3 DRAFT MINUTES
4 ORANGE COUNTY BOARD OF COMMISSIONERS
5 QUARTERLY PUBLIC HEARING
6 May 23, 2016
7 7:00 P.M.
8
9 The Orange County Board of Commissioners met with the Orange County Planning Board for a
10 Quarterly Public Hearing on Monday, May 23, 2016 at 7:00 p.m. at the Whitted Building in
11 Hillsborough, N.C.
12
13 COUNTY COMMISSIONERS PRESENT: Chair Earl McKee and Commissioners Barry Jacobs,
14 Mia Burroughs, Mark Dorosin, Bernadette Pelissier, Renee Price and Penny Rich
15 COUNTY COMMISSIONERS ABSENT:
16 COUNTY ATTORNEY PRESENT: James Bryan (Staff Attorney)
17 COUNTY STAFF PRESENT: Deputy County Manager Travis Myren and Clerk to the Board
18 Donna Baker (All other staff members will be identified appropriately below)
19
20
21 Chair McKee called the meeting to order at 7:05 p.m.
22
23 1. OPENING REMARKS FROM THE CHAIR
24 Chair McKee reviewed items at the Commissioners' places:
25 - PowerPoint for Item c-1
26 - PowerPoint for Item c-2
27 - cream sheet: Replacement text for Item c-2
28 - outline for procedure of public hearings
29
30 2. PUBLIC CHARGE
31 Chair McKee dispensed with the reading of the Public Charge.
32
33 3. PUBLIC HEARING ITEMS
34
35 a. Comprehensive Plan and Unified Development Ordinance (UDO) Text
36 Amendments -To review government-initiated amendments to the text of the
37 Comprehensive Plan and UDO regarding revisions to the 0/1 (Office Institutional) zoning
38 district and to add a new permitted use type, Research and Manufacturing Facility, to the
39 modified 0/1 district and to the Industrial districts (I-1, 1-2, and 1-3).
40
41 BACKGROUND:
42 Based on Board of County Commissioners' (BOCC) goals to promote economic sustainability
43 through planning policies and orderly growth this amendment is proposed. In order to manage,
44 accommodate, and review mixed-use developments containing office, research, and
45 manufacturing, the Planning Director has initiated a text amendment to the 0/1
46 (Office/Institutional) zoning district. The amendment proposes to:
47 • Rename the 0/1 (Office/Institutional) zoning district to the O/RM (Office/Research and
48 Manufacturing) zoning district.
49 • Allow for additional principal uses to be permitted by right in the modified O/RM district.
50 • Delete residential uses as a permitted use in the modified O/RM zoning district.
51 • Delete tourist home as a permitted use in the modified O/RM zoning district.
52 • Modify the existing assembly and packaging use type in Section 5.2, Table of Permitted
53 Uses.
54 • Create a new permitted use type, Research and Manufacturing Facility, to allow for
2
1 research facilities with advanced manufacturing operations in the modified O/RM and
2 existing I-1, 1-2, and 1-3 (Industrial Light, Medium, and Heavy, respectively) zoning
3 districts.
4 The proposed amendment previously included the establishment and permitting of secondary
5 uses in the modified O/RM zoning district. Following a recommendation from the Orange
6 County Attorney's Office, Planning staff separated the original amendment allowing for
7 secondary uses to be presented as a second amendment package, which is planned for the
8 September Quarterly Public Hearing. This was recommended because the concept of
9 secondary uses could be applied to a variety of zoning districts in the future.
10
11 The proposed amendment was presented for review and comment at the April 4, 2016
12 Ordinance Review Committee (ORC) meeting. Agenda materials from that meeting are
13 available at http://www.co.orange.nc.us/planning/planningboard.asp. Approved summary notes
14 from this meeting are included in Attachment 5. In addition, a public information meeting was
15 held on April 20, 2016 to review the proposed amendments and accept public comment. No
16 concerns about the proposal were expressed by attendees.
17
18 The Planning Department and Economic Development Departments have reviewed and
19 discussed these amendments and find they further joint goals.
20
21 Attachment 1 contains additional information and analysis regarding this amendment. Proposed
22 text amendment language can be found in Attachment 3 within a "track changes" format. The
23 table in Attachment 4 summarizes the proposed amendments to the Table of Permitted Uses
24
25 Ashley Moncado, Special Projects Planner, made the following Power Point
26 presentation:
27
28 UNIFIED DEVELOPMENT ORDINANCE AND COMPREHENSIVE PLAN TEXT AMENDMENTS
29 O/1 (OFFICE/INSTITUTIONAL)ZONING DISTRICT AND ESTABLISHMENT OF A NEW PERMITTED USE
30 TYPE
31 QUARTERLY PUBLIC HEARING
32 MAY 23, 2016
33 ITEM Cl
34
35 Purpose
36 To hold a public hearing on a Planning Director initiated text amendment to the Unified
37 Development Ordinance (UDO) and Comprehensive Plan regarding the 0/1 (Office/Institutional)
38 zoning district and establishment of a new permitted use type.
39
40 Proposed Amendments
41 • Proposed Revisions to:
42 o Section 3.4, General Commercial Districts
43 o Section 5.2, Table of Permitted Uses
44 o Section 6.4.3, Noise
45 o Section 6.4.4, Vibrations
46 o Section 6.8.6, Land Use Buffers
47 o Section 6.12, Signs
48 o Section 10.1, Definitions
49 o Appendix F: Relationship Between Land Use Categories and Zoning Districts
50 Matrix
51 • Packet includes the proposed amendments in "track changes" format
52 • Renumbering and reformatting of identified Sections
53
54 Proposed Amendments
3
1 • Rename the 0/1 (Office/Institutional) zoning district to the O/RM (Office/Research and
2 Manufacturing) zoning district.
3 • Allow for additional principal uses to be permitted by right in the modified O/RM zoning
4 district.
5 o Hotels and motels
6 o Industrial, light
7 o Microbrewery and winery, production only
8 o Health services (over 10,000 square feet)
9 • Modify the existing assembly and packaging use type in Section 5.2, Table of Permitted
10 Uses.
11
12 Proposed Amendments
13 • Delete residential uses as a permitted use in the modified O/RM zoning district.
14 o Multifamily
15 o Family care home
16 o Group care facility
17 o Rooming house
18 • Delete tourist home as a permitted use in the modified O/RM zoning district.
19
20 Proposed Amendments
21 • Create a new permitted use type, Research and Manufacturing Facility, to allow for
22 research facilities with advanced manufacturing operations in the modified O/RM and
23 existing I-1, 1-2, and 1-3 (Industrial Light, Medium, and Heavy, respectively) zoning
24 districts.
25
26 Proposed Amendments
27 • Comprehensive Plan text amendments are necessary to ensure references to the
28 current 0/1 (Office/Institutional) zoning district are modified to reflect the proposed O/RM
29 (Office/Research and Manufacturing) zoning district.
30
31 Public Notification
32 • Completed in accordance with Section 2.8.7 of the UDO
33 o Newspaper legal ads for two successive weeks
34 Public Input Meeting
35 • April 20, 2016 to review the proposed amendments and accept public comment.
36 o No concerns about the proposal were expressed by attendees.
37 Mailed Notifications
38 • Mailings were sent to property owners in the County who own property zoned as 0/1
39 (Office/Institutional) to inform them of the proposed amendment.
40
41 Recommendation
42 • The Administration recommends the Board:
43 • Receive the proposed amendments to the UDO as detailed in this abstract and
44 attachments.
45 • Conduct the public hearing and accept comment on the proposed amendments.
46 • Close the public hearing. (Note that, because this is a legislative decision,
47 additional comments at a later date are permitted).
48 • Decide on one of the following options:
49 • Adopt the proposed amendments by approving the Statement of
50 Consistency (Attachment 2) and Ordinance (Attachment 3).
51 • Defer a decision to a later BOCC regular meeting date.
52 • Refer the item back to the Planning Board for a specific purpose.
53
54 Questions and Public Comment
4
1 Chair McKee opened the public hearing, and asked if the Board had any questions.
2 Commissioner Price asked if the 01 district is only in the Mebane area.
3 Ashley Moncado said it is only in the Efland area along the I-85/Highway 70 corridor.
4 Commissioner Price asked if there is a reason that educational institutions are being
5 taken out.
6 Ashley Moncado said the 01 district is being modified to reduce confusion in changing
7 land use types.
8 Commissioner Price said if on the job training was desired, or a partnership with a
9 manufacturing facility, an educational institution may be desired there.
10 Ashley Moncado said those uses would still be allowed.
11 Commissioner Pelissier asked to how many acres this applies, approximately.
12 Ashley Moncado said she did not know, but there are some rather small parcels.
13 Craig Benedict, Orange County Planning Director, said 250 plus acres are designated as
14 institutional in the Efland to Buckhorn to the Mebane Corridor.
15 Commissioner Price asked if office institutional is only in this area, will the
16 office/research/manufacturing (ORM) still be there.
17 Ashley Moncado said 01 will now become ORM, and this will be the only area where
18 ORM will be designated.
19 Commissioner Price said it seemed that a new category is being made for this one area
20 of the County and not in other areas.
21 Craig Benedict said one area was left out when other Economic Development Districts
22 (EDD)were pre-zoned, which was in the Elfand-Buckhorn-Mebane corridor. He said staff will
23 be clear to potential clients that this is a non-residential area and that residential components
24 have been removed.
25 Commissioner Jacobs said he thought there was OI in the Hillsborough EDD west of Old
26 86.
27 Craig Benedict said as for as he remembered there was no OI in that area, but he would
28 check.
29 Commissioner Jacobs referred to the chart regarding permitted uses, which discusses
30 permitted uses moving to permitted-by-right, meaning pre-approved. He said the County spent
31 years working on transfer of development rights in the EDD, and asked if transfer development
32 rights (TDR) is being precluding in the EDDs within their jurisdiction.
33 Craig Benedict said this would be conditional permitting now and mixed use would still
34 be permitted in the commercial industrial activity nodes. He said an ORM could be rezoned to a
35 conditional use district.
36 Commissioner Jacobs said if permitted-by-right creates a certain economic use, then
37 people are being asked to take on more density in the EDD areas.
38 Craig Benedict said there are floor area ratios which are used to control how much
39 happens in zoning areas, but in this process, floor area ratios are not being decreased.
40 Commissioner Jacobs said he would like to make a motion after this discussion for the
41 Board and the Planning Board to receive a presentation on TDR.
42 Commissioner Price asked if staff could please provide a map of the parcels that are
43 involved in this process.
44 Craig Benedict said this process is not creating any new office/institutional zoning.
45 Commissioner Price said this may cause more development and could cause the land to
46 look like a checkerboard; industrial interspersed with residential.
47 Craig Benedict said most members of the public are seeing this as a positive, and it has
48 been on the land use map for 25 years.
49
50 PUBLIC COMMENT
51 NONE
52
53 A motion was made by Commissioner Price, seconded by Commissioner Burroughs to
54 close the public hearing.
5
1
2 VOTE: UNANIMOUS
3
4 A motion was made by Commissioner Pelissier, seconded by Commissioner Burroughs
5 to: a. Adopt the proposed amendments by approving the Statement of Consistency
6 (Attachment 2) and Ordinance (Attachment 3).
7
8 VOTE: UNANIMOUS
9
10 A motion was made by Commissioner Jacobs, seconded by Commissioner Rich that
11 staff make a presentation to both Board of County Commissioners and Planning boards, before
12 the next public hearing, on their investigation of their TDR programs and is it viable in Orange
13 County.
14
15 VOTE: UNANIMOUS
16
17 4. Unified Development Ordinance (UDO) Text Amendment -To review government-
18 initiated amendments to the text of the UDO regarding signs.
19
20 Michael Harvey, Current Planning Supervisor, reviewed the background information
21 below:
22
23 BACKGROUND: As the Board may already be aware, staff has been working on amendments
24 to existing sign regulations for approximately 1 year. Originally staff focused on expanding
25 advertising needs for non-residential development on larger parcels of property and establishing
26 uniform standards for digital signage.
27
28 During the course of working on the amendment package the US Supreme Court issued a ruling
29 in Reid versus Town of Gilbert impacting the regulation of signage by local governments.
30 During the summer/fall of 2015 and spring of 2016, staff worked with the County Attorney's
31 office to modify the proposed amendment package to address the Court's findings. Several
32 iterations of potential sign amendments were reviewed and discussed at the Planning Board's
33 Ordinance Review Committee (ORC)with the plan for eventual presentation at the May 23,
34 2016 Quarterly Public Hearing. Please refer to Section B of Attachment 1 for more background
35 information.
36
37 At the recommendation of the County Attorney's office, amendments designed to address the
38 impacts of the aforementioned US Supreme Court decision will not be included as part of this
39 process. The Attorney's office would like more time to work with staff and discuss the impacts
40 of the Gilbert court case before proceeding with a comprehensive amendment package. As a
41 result staff has proposed an amendment package, as contained within Attachment 3, which
42 does the following:
43 1. Eliminates superfluous sign regulations contained in Section(s) 5.5.4 and 5.5.6 of the
44 UDO;
45 2. Corrects identified grammatical errors and contradictory language in Section(s) 6.12.1 and
46 6.12.3;
47 3. Establishes standards defining what constitutes an electronic scrolling message sign in
48 Section 6.12.6; and
49 4. Recommends the adoption of new standards allowing for larger signage within specific non-
50 residential zoning districts based on the size and road frontage of a parcel of property. Work to
51 address the impact of the Gilbert US Supreme Court case will be presented at a future public
52 hearing once a new Comprehensive Plan and Unified Development Ordinance Amendment
53 Outline Form is reviewed and acted upon by the BOCC.
54
6
1 Michael Harvey made the following Power Point presentation:
2
3 May 23, 2016
4 Quarterly Public Hearinq
5 Item C-2
6 Unified Development Ordinance (UDO) Text Amendment
7 Government-initiated amendments to the text of the UDO reqardinq signs.
8 Oranqe County Planninq Department
9
10 BACKGROUND:
11 • Work began almost 1 year ago to develop new language allowing for larger signs under
12 certain circumstances and definitive standards on electronic displays;
13 • During this time period the US Supreme Court issued a ruling in Reid versus Town of
14 Gilbert impacting the regulation of signage;
15 • Staff began working to revise sign regulations to address findings of Gilbert. On advice
16 of the Attorney's office this work will be completed in a future amendment to allow more
17 time to review the true impacts of the Supreme Court decision.
18
19 WHAT DOES AMENDMENT DO:
20 • Eliminates superfluous sign regulations contained in Section(s) 5.5.4 and 5.5.6 of the
21 UDO;
22 • Corrects identified grammatical errors and contradictory language in Section(s) 6.12.1
23 and 6.12.3;
24 • Establishes standards defining what constitutes an electronic scrolling message sign in
25 Section 6.12.6; and
26 • Recommends the adoption of new standards allowing for larger signage within specific
27 non-residential zoning districts based on the size and road frontage of a parcel of
28 property.
29
30 NOTES:
31 • Work will still need to be done to address the impact of the Gilbert US Supreme Court
32 • In coordination with the Attorney's office a new Comprehensive Plan and Unified
33 Development Ordinance Amendment Outline Form will be reviewed and acted upon by
34 the BOCC at an undetermined time.
35 • There is no anticipated timeframe for this work to be completed.
36
37 NOTICE OF MODIFICAITON:
38 • E-mail notice sent on Friday May 20, 2016 of correction to Amendment package;
39 • Modification occurs on Page 69 of agenda packets involving recommended changes to
40 Section 6.12.3 General Requirements of the UDO currently reading as follows:
41 (F) Sign locations
42 (1) All signs shall be located outside the sight visibility triangle (see section
43 6.2.10)
44 (2) No sign, including supporting frames or base, shall be located within five feet
45 of a public right-of-way
46 (3) No sign may be attached, affixed, or painted upon any utility poles,
47 governmental signs, trees, rocks, or other similar natural object with the
48 public-right-of-way.
49 (4) No sign shall be permitted on the side street frontage of a corner lot if the lot
50 is located within 100 feet of a residential district.
51
52 NOTICE OF MODIFICAITON:
53 • Staff was attempting to address old language deemed to be too confusing and ensure
54 enforceable standard.
7
1 • After the public hearing materials published and released, Attorney's office expressed
2 concern revised section could be interpreted to prohibit signage within residential
3 districts altogether.
4 • After conferring with the Attorney's staff revised the language to read as follows (change
5 notes in Green Bold Underlined Text):
6
7 NOTICE OF MODIFICATION:
8 • Both Planning staff and the Attorney's office believes this achieves the original intent of
9 the proposed modification and provide a definitive, enforceable, standard moving
10 forward.
11
12 Commissioner Price asked how this amendment will affect mixed-use developments.
13 Michael Harvey said the Board of County Commissioners would have the authority to
14 define the signage in mixed-use properties.
15 Commissioner Price said what is trying to be achieved with this new language.
16 Michael Harvey said an example is the Efland grocery store, which is surrounded by
17 residential areas. He said a huge neon sign would be inappropriate in an area such as this.
18 Commissioner Jacobs said that no changes are being made regarding electronic signs.
19 Michael Harvey said a standard is being adopted that heretofore did not exist.
20 Commissioner Jacobs said this is an improvement.
21 Commissioner Jacobs asked if other proposed changes will be considered in the future.
22 Michael Harvey said he is working with the County Attorney's office on these proposed
23 amendments, and there is no set time to bring this item back to the Board. He said periodic
24 updates can be provided, or the Board of County Commissioners can direct staff to come back
25 at a specific time.
26 Commissioner Jacobs said an open-ended timeframe is not a satisfactory resolution,
27 and perhaps the Board of County Commissioners can provide a reasonable time frame to
28 provide a conclusion to this discussion.
29 Commissioner Dorosin asked Commissioner Jacobs if his concerns are related to some
30 of the more generic aspects of the amendment or the outcome of the pending case before the
31 courts.
32 Commissioner Jacobs said the court case is part of it, but there are other standards that
33 could be improved which are not yet being discussed. He said he would be inclined to leave the
34 content question to the attorneys.
35 Commissioner Dorosin said it may be helpful to have a time set to discuss the more
36 generic issues.
37 Michael Harvey said this may be better discussed at a future work session where the
38 Board could provide individual comments and/or direction, while staff and the Attorney's office
39 digest the ramifications of the pending legal case.
40 Commissioner Burroughs referred to the electronic moveable copy, and asked if the
41 intent was to decrease the distraction for drivers.
42 Michael Harvey said yes, to decrease the distraction, but also to allow some degree of
43 flexibility with the digital signs.
44 Commissioner Burroughs said a once an hour change in a digital sign does not seem
45 too frequent.
46 Michael Harvey said these types of signs are currently prohibited outright, and this
47 amendment would allow some flexibility, which does not currently exist.
48 Commissioner Burroughs asked if a sign would be commercially viable, if only allowed to
49 change once an hour. She said she would be inclined to strike the language pertaining to a
50 maximum of 8 sign changes in a 24-hour period.
51 Michael Harvey said the goal was to stay within the typical business operating hours and
52 avoid signs changing all night long, when a business is closed.
53 Commissioner Burroughs said she would be interested in what the other Commissioners
54 had to say on this topic.
8
1 Commissioner Price asked if the pending lawsuit is related to the type of sign or the
2 content of a sign.
3 Michael Harvey said the Gilbert lawsuit said offsite signs cannot be regulated on their
4 content. He said Orange County is not the only community that will have to address this issue.
5 James Bryan said signage regulations can be split into two broad camps: content base,
6 such as the Gilbert case; and time, place and manner restrictions.
7 Commissioner Price asked if other ordnances around the State are being challenged.
8 She said Orange County is trying to regulate electronic signage, and she asked if the County is
9 opening itself up to lawsuits.
10 James Bryan said he does not see a viable legal challenge to this, but he said due to
11 technology changes, many areas are changing their ordinances.
12 Commissioner Jacobs said if this item comes back to the Board, one issue to consider is
13 that in Orange County there are few places where residential and commercial do not mix. He
14 said digital signs located in close proximity to residential areas provide distraction and intrusion.
15 Commissioner Rich asked if there is a specific definition of content in this discussion.
16 Michael Harvey said content cannot be defined, because of the Gilbert lawsuit.
17 Michael Harvey said he is hearing that the Board would like to revisit this item with staff
18 at a future date.
19 Commissioner Jacobs asked if the size of a sign can be regulated.
20 Michael Harvey said yes, but in that scenario, it would be necessary to state that no
21 electronic display sign could be bigger than a certain size, regardless of content.
22
23 RECOMMENDATION:
24 The Administration recommends the Board:
25 1. Receive the proposed amendments to the UDO as detailed in this abstract and
26 attachments.
27 2. Conduct the public hearing and accept comment on the proposed amendments.
28 3. Close the public hearing.
29 4. Decide on one of the following options:
30 — Adopt the proposed amendments by approving the Statement of Consistency
31 (Attachment 4) and Revised Ordinance Package (New Attachment 5).
32 — Defer a decision to a later BOCC regular meeting date.
33 — Refer the item back to the Planning Board for a specific purpose.
34
35 Commissioner Rich asked if the Planning Board has seen the revised documents.
36 Michael Harvey said no.
37
38 PUBLIC COMMENT:
39 NONE
40
41 A motion was made by Commissioner Burroughs, seconded by Commissioner Rich to
42 close the public hearing.
43
44 VOTE: UNANIMOUS
45
46 A motion was made by Commissioner Rich, seconded by Commissioner Pelissier to:
47
48 a. Adopt the proposed amendments by approving the Statement of Consistency (Attachment 4)
49 and Ordinance (Attachment 5).
50
51 VOTE: UNANIMOUS
52
53 A motion was made by Commissioner Jacobs, seconded by Commissioner Rich to bring
54 the sign ordinance discussion back at a work session in the fall 2016, with the goal of getting it
9
1 back to the Board at some future public hearing or regular meeting, at a time no later than a
2 year from this date, May 2017.
3
4 James Bryan asked if this future discussion is to address the sign ordinance, the lawsuit,
5 or both.
6 Commissioner Jacobs said he would like discussion in the areas where the Board has
7 purview, outside of the content-based issue, but within their corridor of interest within the law.
8 James Bryan said these amendments start as economic development initiatives and
9 grow from there. He said the crux of the Gilbert case does include things that will likely need to
10 be addressed at some point. He said the fact that Orange County is having these discussions is
11 a step in the right direction.
12
13 VOTE: UNANIMOUS
14
15 5. ADJOURNMENT OF PUBLIC HEARING
16
17 A motion was made by Commissioner Burroughs, seconded by Commissioner Price to
18 adjourn the meeting at 8:07 p.m.
19
20 VOTE: UNANIMOUS
21
22 Earl McKee, Chair
23 Donna Baker
24 Clerk to the Board
1
1 Attachment 3
2
3 DRAFT BOARD OF COMMISSIONERS
4 Budget Work Session
5 May 26, 2016
6 7:00 p.m.
7
8 The Orange County Board of Commissioners met in a budget work session on Thursday, May
9 26, 2016 at 7:00 p.m. at the Southern Human Services Center, in Chapel Hill, N.C.
10
11 COUNTY COMMISSIONERS PRESENT: Chair McKee and Commissioners Mia Burroughs,
12 Mark Dorosin, Barry Jacobs, Bernadette Pelissier, Renee Price and Penny Rich
13 COUNTY COMMISSIONERS ABSENT:
14 COUNTY ATTORNEYS PRESENT: John Roberts
15 COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy Manager Travis
16 Myren and Clerk to the Board Donna Baker (All other staff members will be identified
17 appropriately below)
18
19 Chair McKee called the meeting to order at 7:04 p.m. He noted the following items at
20 the Commissioners' places:
21 - white sheet: draft amendment list
22 - PowerPoint for Budget Work Session #1
23 - purple sheet: memorandum regarding supplemental budget information
24 - white sheet: historical tax rate
25 - salmon sheet: impact fee activity sheet FY2005-06 to FY 2014-15
26 - white sheet: BOCC Contingency Appropriations FY 1998-99 to FY 2015-16
27
28 Chair McKee acknowledged the official opening of the Morinaga Candy Factory that
29 morning.
30 Chair McKee thanked Chapel Hill-Carrboro City Schools (CHCCS) Superintendent Tom
31 Forcella for his years of service and wished him well in his retirement.
32 Bonnie Hammersley said there is a draft budget amendment list at the Commissioners'
33 places. She reviewed the structure of the meeting.
34 Commissioner Rich asked the Manager if, in the future, she could cluster like
35 organizations together on the amendment listing.
36 Bonnie Hammersley said yes.
37 Travis Myren and Paul Laughton, Deputy Director, Finance and Administrative Services,
38 made the following PowerPoint presentation:
39
40 Budget Work Session 1
41 Fire Districts
42 Education
43 Selected CIP Projects
44 May 26, 2016 Budget Work Session
45 Southern Human Services Center
46
47 Fire Districts
48 FY2016-17 Tax Rates
49 0 New Hope Fire District (page 335)
50 • 0.50 cent increase from 9.95 cents to 10.45 cents
2
1 • Hire a full time Captain to cover days due to difficulty finding volunteers
2 • Last increase in FY2014-15 from 9.45 cents to 9.95 cents
3
4 New Hope Fire Department Board President Howard Pratt reiterated why this tax
5 increase is needed.
6 Chief Mike Tapp also gave background information/justifications on the proposed tax
7 rate increase, noting the need for a new full-time Captain to supplement the existing paid
8 employees. He said most of the volunteer firefighters work full-time elsewhere, during daytime
9 hours.
10 Commissioner Rich asked if there have been any meetings with residents regarding the
11 proposed rate increase.
12 Chief Mike Tapp said yes, and the reaction has been positive.
13 Commissioner Dorosin asked if this would be adding an additional position or taking an
14 existing volunteer and making them a captain.
15 Chief Mike Tapp said this would be an additional permanent position, providing three
16 people on duty from 8:00 a.m. to 5:00 p.m.
17
18 0 Orange Grove Fire District (page 335-336)
19 • 1.0 cent increase from 6.0 cents to 7.0 cents
20 • Debt service increase associated with vehicle acquisitions and facilities
21 • Last increase in FY2013-14 from 5.0 cents to 6.0 cents
22
23 Orange Grove Board President Bill Waddell said the number of stations has expanded
24 and thus there are more fire trucks. He said many fire trucks are at the 20-year life expectancy
25 and need to be replaced. He said $2.4 million is expected over the next 20 years for fire truck
26 replacements.
27 Chief Steve McCauley said there are 54 volunteers and the tax increase would help with
28 needs such as outfitting, insurance, etc.
29 Bill Waddell said three stations have an insurance service office (ISO) rating of six, with
30 hopes of getting to a five. He said meetings have been held with community groups about this
31 proposed tax increase and the response was positive, especially in regards to home insurance
32 rates going down as a result of the improved ISO rating.
33
34 Durham Technical Community College
35 DTCC President, Bill Ingram and Vice President of Finance and Administrative Services,
36 Matt Williams
37
38 0 Operating Costs (non-instructional) - p.145 -$969,929 Total Expenditure
39 • Current Expense - $628,928
40 • Recurring Capital - $75,000
41 • Debt Service— $266,001
42 • Reduction of$77,790 from prior year primarily due to completion of Campus
43 Signage and Master Plan Update
44 0 Orange Connect Scholarship Program - p.149
45 • $50,000 recommended appropriation for FY16-17
46 • $1,000 per year scholarship — 50 students in year one
47 • High School graduates within one year of graduation
48 • 24 Orange County students would have qualified in 2016
49 • 62.5% received need based financial aid
3
1 • Funded by Article 46 Sales Tax (economic development funds)
2
3 Commissioner Dorosin asked if the scholarships are need-based.
4 Dr. Ingram said no, as sometimes it is difficult for a student to document need. He said
5 scholarships are made available to any senior that graduates, and wants to go to Durham Tech.
6 He said about 60% of the recipients do have financial need.
7 Commissioner Dorosin asked if the process for handing out the 50 scholarships could
8 be explained.
9 Dr. Ingram said the hope is to have adequate funds to provide scholarships to any
10 senior that applies, which may necessitate a budget amendment. He said this amount would
11 cover tuition and fees for one semester for a full time, in-state student.
12 Commissioner Jacobs said he found it interesting that Durham County has a similar
13 program, using a sales tax to fund scholarships.
14 Travis Myren noted that any Article 46 funds used would be from the economic
15 development portion, and not the educational portion, of the funds.
16 Travis Myren reviewed the following PowerPoint slides:
17
18 School Funding
19 0 Projected Enrollment - p.147
20 • Influence on current expense and capital funding allocations
21 • Chapel Hill-Carrboro City Schools projected decrease in budgeted enrollment by
22 246
23 • Orange County Schools (OCS) projected budgeted enrollment increased by 165
24 • Proportion changes by 0.98% accordingly
25
26 0 Manager's Recommended Budget— p. 147 & 148
27 • Health and Safety Contracts (Nurses/SROs)— $1.4 million
28 o Full reimbursement program based on actual costs incurred
29 o Not calculated in current expense
30 • Fully fund Charter students (205) - $763,000
31 o Not calculated in current expense
32 • Mandated Retirement and Health Ins. —Add 485,000
33 o Included in current expense
34
35 School Funding
36 0 Total Appropriations - $99,848,327
37 • Current expense - $74,287,398
38 • Recurring Capital - $3,000,000
39 • Long Range Capital - $3,799,346 (pay-as-you-go in CIP)
40 • Debt Service - $15,372,383
41 • Other School Related Programs - $3,389,200
42 0 49.4% of General Fund Revenues recommended
43 0 48.1% current funding target
44
45 2015 County Appropriation Comparison - chart
46
47 Spending by Funding Source - chart
48
49 County Per Pupil Appropriation History - chart
4
1
2 Teacher Turnover District vs. Statewide - chart
3
4 State Teacher Pay Scenarios - chart
5 School Capital Budget - chart
6 0 FY16-17 Capital Budget Recommendations
7 • Capital funds distributed by ADM between districts
8 • FY2016-17 is first of three (3) installments for bond financing
9 • Next two draws recommended in FY2018-19 and FY2020-21
10
11 Bond Debt Service Payments
12 0 Debt service schedule based on $125 million issued in three installments
13 • FY 2016-17 $42,500,000
14 • FY 2018-19 $42,500,000
15 • FY 2020-21 $40,000,000
16 0 Impact fees may be used to reduce debt burden for projects that increase capacity.
17 (salmon colored hand out)
18
19 Commissioner Rich asked if impact fees are used for anything other than schools.
20 Paul Laughton said impact fees are only used for schools and must be used for
21 construction purposes, expansions for capacity, etc.
22 Commissioner Rich asked if impact fees are collected countywide and go into one pot.
23 Paul Laughton said the fees go into a special revenue fund, and are separated out by
24 school district based on from where the fees are gathered.
25 Commissioner Jacobs said a master park plan was required in order to do a payment in
26 lieu program. He said the fee then goes to the park located in the area served by the
27 development that has made the payment in lieu.
28 Commissioner Jacobs asked what will happen if one district has more than another to
29 put towards paying off the bond.
30 Paul Laughton said fees must be used for increased capacity expansion and this total
31 will vary from year to year.
32 Commissioner Jacobs asked if the capacity improvements being done via bond funds
33 could be paid for with impact fees.
34 Paul Laughton said yes as long as the improvements are for capacity.
35 Commissioner Jacobs referred to the bond debt service chart and reviewed the tax
36 increases in coming years.
37 Travis Myren said as the tax base grows, so will the tax yield.
38 Commissioner Jacobs said he would like to see a projection of the tax increases and
39 impact fees for the next five years, as well as a projection from the schools regarding how much
40 of the expansions costs could be covered by impact fees.
41
42 End of school slides.
43
44 Commissioner Dorosin referred to the teacher turnover rates, noted on page 9 of the
45 PowerPoint. He said there needs to be a discussion about realistic comparables. He said the
46 counties listed are comparable in population, but the schools districts in these listings vary
47 greatly in size. He said using Wake County as a comparable district may not be legitimate. He
48 said it is close in proximity, but very different in size and scope.
49 Chair McKee asked the Manager to develop another chart based on school population.
5
1 Commissioner Pelissier said she would like to track recruitment issues, as well as
2 determining the point in the year at which teachers are leaving: mid-year versus end-of-year.
3 Commissioner Price said she would like to know why teachers are retiring: is it simply
4 time for a larger number of people to retire, or are people retiring mid-career.
5 Commissioner Jacobs said he would like to know if the districts track the substitutes that
6 are being hired, and if they are qualified to be substitutes. He said he would also like to know
7 the age level where substitutes are in greatest demand: elementary, middle and/or high school.
8 Dr. Todd Wirt, OCS Superintendent said, since 2009, the number one reason teachers
9 have left OCS is to teach elsewhere, and the second reason is retirement.
10 Donna Coffey offered some observations of where the Manager's recommended budget
11 has left OCS, and it does not reflect the same values or understanding held by OCS. She said
12 the Board, teachers, and students have all expressed great concern to the Board of County
13 Commissioners (BOCC). She said the proposed budget leaves OCS approximately $700,000
14 short of funding basic mandates. She said increasing the local supplement is the top priority for
15 OCS after funding the basic mandates.
16 Commissioner Jacobs asked if Donna Coffey could clarify the meaning of mandates.
17 Donna Coffey said it refers to the salary increase and retirement and health insurance
18 matches.
19 Dr. Todd Wirt said it also refers to some additional programming for special education.
20 Commissioner Jacobs asked if it also includes utilities.
21 Donna Coffey said no.
22 Commissioner Burroughs asked if data is kept regarding teachers having second jobs.
23 Dr. Todd Wirt said there is loose data but nothing concrete.
24 Commissioner Dorosin lamented that Donna Coffey felt the way she does, and that he
25 thought the BOCC is being supportive of schools.
26 Commissioner Dorosin asked if there are resource officers in elementary schools.
27 Donna Coffey said yes.
28 Commissioner Dorosin asked if elementary schools can receive out of school
29 suspension or be expelled.
30 Dr. Todd Wirt said yes.
31 Donna Coffey said OCS is reviewing its policy manual, and trying to see places where
32 substantive changes can be made that have no cost, but will still make changes in their student
33 and teacher's lives.
34 Commissioner Jacobs said work does need to be done on the budget process, and if
35 more clarity is needed from the County, it can be provided. He said this has become a very
36 stilted and contentious process, and he hopes that joint meetings could be used to discuss and
37 change this process.
38 Commissioner Jacobs suggested a social event to be held over the summer, for the
39 BOCC and the school boards get to know each other better.
40 Commissioner Jacobs said there have not been any in-range county employee salary
41 increases in seven years, and there have been cost of living allowance increases totaling 7.5%
42 over the last four years, and not the three previous years before that.
43 Donna Coffey said she was referring more to the topic of pay for performance.
44 Commissioner Jacobs said that is new to this year's proposed budget.
45 Donna Coffey said she had seen it present in the budget for a few years.
46 Commissioner Rich said this budget process never feels good, and she hopes all can be
47 more innovative about their relationships and communication going forward. She
48 acknowledged that the State holds a lot of blame, but the County and the Schools can
49 communicate more regularly rather than waiting until the last minute.
6
1 Commissioner Burroughs said a simple solution is for the legislature to give taxing
2 power to the school districts. She said the BOCC may want to publicly advocate such a
3 change. She acknowledged that the budget season can be heightened, but she believes the
4 schools can be funded and should be for the sake of the students and the teachers. She said
5 she will be advocating for both school districts to receive their full budget requests.
6 Commissioner Pelissier said she would like to change the narrative of the Manager's
7 recommended budget and to leave out the mention of no tax increase. She said a tax increase
8 is the purview of the Board. She said the schools are a big driving force for tax increases, and
9 she would be willing to raise taxes. She said the BOCC is charged with governing the whole
10 County, and she is not sure of the best way to amend the budget process.
11 Donna Coffey said OCS would be more than willing to work with the Board on this or
12 any future budget process.
13 Commissioner Price said budget process can be worked on, and she has never had a
14 problem talking to anyone on either school board. She has always found both school boards to
15 be receptive and hopes dialogue can increase.
16 Chair McKee noted that holding two jobs is not unique to the teaching profession, but he
17 would be interested to see how many teachers are working second jobs, and then compare that
18 to the general population.
19 Tom Forcella, CHCCS Superintendent, and James Barrett, CHCCS School Board Chair,
20 reviewed information about the district's budget requests, and questions and responses from
21 the Board of County Commissioners.
22 Tom Forcella said from 2006-2014 the main reasons for teacher turnover rate was re-
23 location and retirement. He said more recently teachers have been leaving in order to teach in
24 another North Carolina public school.
25 Tom Forcella referred to the questions about substitute teachers and said these
26 teachers do not have to be certified.
27 Tom Forcella referred to Commissioner Dorosin's comments about discipline and said
28 all principles, vice-principles, and guidance counselors have been trained in restorative
29 discipline, and the district is moving away from traditional disciplines such as out of school
30 suspension.
31 Tom Forcella reviewed the highlights and goals of Project Advance, noting it will be a
32 systemic change to promote new cultures.
33 Chair Barrett said CHCCS also feel that this budget process does not work for anyone.
34 He referred to teachers who work second jobs and said his concern is when a teacher is
35 working a second job, that teacher will not be at their best in the classroom, and this is of
36 concern.
37 Commissioner Rich shared her concerns about Project Advance, noting that there are
38 senior teachers who are very concerned about this program.
39 Tom Forcella said experienced teachers may be able to test out of the lower levels of
40 the program.
41 Commissioner Rich asked if other counties in the State are implementing similar
42 programs.
43 Tom Forcella said no, CHCCS is the only district implementing this program. He said
44 outstanding instruction in the classroom is the best way to close the achievement gap. He said
45 teachers must be able to demonstrate that they are successful in the classroom, rather than
46 simply rising through the pay scale due to years of experience.
47 Commissioner Rich said the feedback she is getting from veteran teachers is that they
48 must jump through hoops, and she is not sure this is the best way to respect and retain
49 teachers.
50 Commissioner Burroughs asked if the number of teachers in the district is known.
7
1 Tom Forcella said over 1,170, including new teachers, and approximately 1,000
2 teachers have opted into the program.
3 Commissioner Burroughs said Project Advance has been unanimously supported by the
4 CHCCS School Board.
5 Commissioner Dorosin referred to the budget process and said there is always a crisis
6 from the schools at this time of year. He said issues should be discussed during the year,
7 rather than brought up at the last moment.
8 Commissioner Dorosin asked when discussions are framed, if it is helpful to compare
9 Orange County to counties like Wake County. He said Orange County is really competing with
10 itself.
11 Chair Barrett said the competition is real, with teachers unable to live in Orange County.
12 He said Wake County always has openings, and if Orange County is not competitive, teachers
13 will go elsewhere.
14 Commissioner Jacobs highlighted the other benefits of working in CHCCS and OCS,
15 and noted that these contribute to attracting good teachers as well as good pay.
16 Chair Barrett said applicants will not even know about these other benefits, if the lower
17 salaries are causing teachers to not apply in the first place.
18 Discussion ensued regarding the recruitment practices.
19 Chair McKee asked if the standard for employment is so high that possible qualified
20 teachers have been winnowed out.
21 Tom Forcella said only those that can perform the job are hired, and the best candidates
22 available are pursued.
23 Chair McKee said his concerns stem from the possibility of viable candidates, which
24 could be trained and mentored, being weeded out before being given a real chance.
25 Tom Forcella said potential is considered as well.
26 Chair McKee said the only funding that the Board of County Commissioners can control
27 is the county funding, and at that level, Orange County is leading the pack.
28
29 The Board decided to take a five-minute break.
30
31 Chair McKee said the meeting will continue until 10:00 p.m.
32 Travis Myren continued the PowerPoint presentation. Jeff Thompson, Asset
33 Management Services Director, was present to speak to countywide projects, and David
34 Stancil, Department of Environment, Agriculture, Parks and Recreation Director, was present to
35 speak to parks projects.
36
37 Capital Investment Plan County Projects
38 • Southern Branch Library - $6.38M: Page 31
39 o Construction cost estimates based on 10,000 to 12,000 square foot urban library to
40 be determined through schematic design
41 o $580,000 increase for new personnel and operating expenses over current budget
42 o Interlocal Agreement to be negotiated on operations prior to executing contract with
43 architect
44 o Schedule to be shared with stakeholders following budget adoption
45
46 Proposed Library Site - aerial photograph
47
48 Southern Branch Library Updated Project Schedule - chart
49
8
1 Commissioner Burroughs said it was her understanding that this item would be pushed
2 out to FY 2017-18. She asked if an amendment is necessary.
3 Travis Myren said yes.
4 Commissioner Burroughs said she would support such an amendment.
5 Commissioner Rich asked if there was an update regarding parking and whether the
6 building will be mixed-use.
7 Bonnie Hammersley said the Carrboro Town Manager expects their parking study to be
8 completed by the fall of this year.
9 Bonnie Hammersley said she will communicate any updates to all stakeholders.
10 Commissioner Jacobs asked if the site has been chosen.
11 Bonnie Hammersley said once Carrboro has completed its studies, it can be determined
12 if this is indeed a suitable site for all involved.
13 Commissioner Price clarified that this item cannot move forward, per Carrboro's timing.
14 Bonnie Hammersley said yes.
15
16 Capital Investment Plan
17 Continuation Funding:
18 • Historic Rogers Road Sewer- $5.68M Page 43
19 o County CIP includes total project costs
20 o Chapel Hill (43%) and Carrboro (14%) will participate in cost-sharing
21 o County and Towns will develop an inter-local agreement for construction costs
22 o Construction scheduled to begin in March/April 2017
23 o Operating cost will be part of an agreement with OWASA
24 o OWASA availability fees and on site plumbing not included in above estimate.
25
26 Rogers Road Proposed Sewer Alignment - chart
27
28 Capital Investment Plan
29 Policy Priorities:
30 • Accessibility & Security Improvements - $190,000 Page 42
31 o Recommended through the Space Study Work Group and collaborative accessibility
32 survey process
33
34 Commissioner Jacobs said there is an area on Cameron Street near the Visitor's Center
35 in Hillsborough which needs a sidewalk. He said this need fits under accessibility.
36 Jeff Thompson said staff would work with the Town of Hillsborough on this item.
37 Chair McKee asked Jeff Thompson to find out a rough cost estimate and to then contact
38 the Town.
39 Jeff Thompson said he would do so.
40 Travis Myren asked if it would be acceptable to take the projects out of order, as Kirby
41 Saunders from Emergency Services is present.
42 Chair McKee said this would be acceptable.
43 Kirby Saunders reviewed the overall sheltering plan.
44
45 Capital Investment Plan
46 Other Critical Infrastructure Improvements:
47 • Generator Projects - $375,000: Page 46
48 • Community Centers may be used as temporary warming, cooling, and recharging
49 facilities during short-term power disruptions versus mass care shelters, which also co-
9
1 locate for pets. The short-term option is typically easier for residents to reach, and
2 require less intense use of resources.
3 • Emergency Services to describe role in overall sheltering plan
4
5 Capital Investment Plan
6 Critical Infrastructure Improvements:
7 • Southern Human Services Center — $300,000: Page 30
8 o Facility vision study is currently underway focused on Health and Social Services
9 o Visioning study will be complete in early fall of 2016
10 o Construction funds recommended in FY2017-18 ($5,185,000)
11
12 Southern Human Services Master Plan — aerial photograph
13
14 Commissioner Jacobs asked if Jeff Thompson could add an X to the Southern Human
15 Services Center master plan to mark the approved site for the Veteran's memorial.
16
17 Capital Investment Plan
18 Other Critical Infrastructure Improvements:
19 • Facility Roofing Projects - $206,700: Page 34
20 o Project priorities determined by Roof Asset Management Program study
21
22 Capital Investment Plan
23 Other Critical Infrastructure Improvements:
24 • Historic Courthouse Square - $40,000: Page 45
25 o Improve landscape features to create more public friendly square
26 o Rehabilitate building exterior
27 o Construction funds are recommended for FY 2017-18 ($245,000)
28
29 Historic Courthouse Site —aerial photograph
30
31 Commissioner Rich suggested that the remaining items be moved to the June 9th work
32 session.
33
34 A motion was made by Commissioner Price, seconded by Commissioner Burroughs to
35 adjourn the meeting at 9:58 p.m.
36
37 VOTE: UNANIMOUS
38
39 Earl McKee, Chair
40 Donna Baker
41 Clerk to the Board
42
43
44
45
46
47
48
49 Parks, Open Space, and Trail Development - map
50
10
1 Capital Investment Plan
2 Parks, Open Space, and Trail Development:
3 • Blackwood Farm Park - $1.26M: Page 56
4 o FY2016-17 is Phase 1 of multi-year park development
5 o Major park construction scheduled for FY2017-18 ($1,815,000)
6 o Parks Operations Base scheduled for FY2018-19 ($2,572,000)
7 o New operating expenses for personnel and operations of approximately $86,000 per
8 year on full build out
9
10 Future Blackwood Farm Park - map
11
12 Capital Investment Plan
13 Parks, Open Space, and Trail Development:
14 • Cedar Grove Park— Phase II - $60,000: Page 58
15 o CIP recommends replacement of lighting in Field #1 and design work for park
16 construction $240,000 in FY2017-18
17 o Phase 2 construction — additional baseball/softball field, tennis court, picnic shelter,
18 parking ($1,500,000) in FY2018-19
19 o New operating expenses of approximately $38,500 following the improvements in
20 FY2018-19
21
22 Cedar Grove Park Master Plan - map
23
24 Capital Investment Plan
25 Continuation Funding:
26 • Conservation Easements - $500,000: Page 59
27 o Component of the Lands Legacy Program
28 o $500,000 budgeted annually through the 10 year CIP
29 o $250,000 in County funds (anticipates matching grants)
30 o $200,000 of current year $250,000 is expended or committed
31
32 Capital Investment Plan
33 Parks, Open Space, and Trail Development:
34 • Mountains to Sea Trail - $521,000: Page 64
35 o Public meeting/trail process planning underway and will continue during summer of
36 2016
37 o FY2016-17— Occoneechee Mountain to Seven Mile Creek segment (Segment 11-
38 D): Boardwalk sections, waystation, crossing improvements (1-85/40)
39 o Further trail construction scheduled for FY 2018-19 ($693,000)
40 o New personnel/operating expenses of approximately $22,000 following new trail
41 construction
42
43 MST— Segment 11-D (Occoneechee Mountain to Seven Mile Creek Preserve)
44
45 Capital Investment Plan
46 Parks, Open Space, and Trail Development:
47 • Hollow Rock Nature Park- $235,000: Page 65
48 o Park opened May 23; Grand opening June 5
49 o Relocation of old Hollow Rock Store to occur late 2016
50 o ADA loop trail, restrooms, wildlife viewing deck, boardwalk
11
1 o 50% cost share with Durham County
2 o New operating expense of approximately $48,000-$59,000 as property is improved
3
4 Master Plan for the Hollow Rock Access Area at New Hope Preserve - map
5
6 Capital Investment Plan
7 Parks, Open Space, and Trail Development:
8 • River Park— Phase II - $50,000: Page 67
9 o Stormwater control, entry sign from new Churton St. bus turnout
10 o New operating expense of approximately $12,000 per year after park improvements
11 are complete
12
13 Capital Investment Plan
14 Parks, Open Space, and Trail Development:
15 • Little River Park— Phase II - $100,000: Page 69
16 o Prior year funds comprised of grants, Durham County cost share, and other sources
17 o Primary task— repaving of original entry road
18 o 50% Cost share with Durham County
19
20 Capital Investment Plan
21 Parks, Open Space, and Trail Development:
22 • Fairview Park Access w/Parking - $325,000: Page 70
23 o New entry and parking lot to be under construction this fall
24 o Bid opening scheduled for June 21
25
26 Capital Investment Plan
27 Future Capital Projects:
28 • FY2017-18
29 o School Capital Improvements — $8.3M: Page 104
30 o Water/Sewer—$895,000: Page 76
31 o Solid Waste — $1.1M: Page 89 &96
32 o Southern Orange Campus — $2M: Page 28
33 o Southern Human Services Center — $5.2M: Page 30
34 o Information Technology— $1.5M: Page 35
35 o Detention Facility— $20.6M: Page 37
36 o Environment & Ag Center— $3.15M: Page 39
37 o EMS Substations — $1.2M: Page 53
38 o Blackwood Farm Park— $1.8M: Page 56
39 o Efland-Cheeks Community Center— $391,000: Page 73
40 o Park Facility Renovation and Repairs — $180,000: Page 74
41 o Sportsplex — $400,000: Page 100
42
43 Capital Investment Plan
44 Future Capital Projects:
45 • FY2018-19
46 o School Capital Improvements — $47.8M: Page 104
47 o Water and Sewer— $375,000 : Page 76
48 o Solid Waste — $1.1M: Page 90 & 91
49 o Information Technology— $1.5M: Page 35
12
1 o Affordable Housing — $2.5: Page 48
2 o EMS Substations — $1.5M: Page 53
3 o Blackwood Farm Park— $2.6M: Page 56
4 o Cedar Grove Park— $1.5M: Page 58
5 o Mountains to Sea Trail — $700,000: Page 64
6 o Sportsplex — $400,000: Page 100
7
8 Capital Investment Plan
9 Future Capital Projects:
10 • FY2019-20
11 o School Capital Improvements — $7.8M: Page 104
12 o Water/Sewer—$2.1 M: Page 76
13 o Solid Waste — $2.1M: Page 90, 93 & 95
14 o Information Technology— $1.5M: Page 35
15 o EMS Substations — $1.5M: Page 53
16 o Soccer Center Phase II — $4.6M: Page 61
17 o Lands Legacy - $500,000: Page 62
18 o Millhouse Road Park— $6.4M: Page 63
19 o Sportsplex — $380,000: Page 100
20
21 • FY2020-21
22 o School Capital Improvements — $47.9M Page 104
23 o Water/Sewer—$25,000: Page 75
24 o Solid Waste — Recycling — $800,000: Page 90
25 o Southern Orange Campus — $2M: Page 28
26 o Information Technology— $1.5M: Page 35
27 o EMS Substations — $1.5M: Page 53
28 o Bingham District Park— $6.7M: Page 57
29 o Lands Legacy - $500,000: Page 62
30 o Cedar Grove Park— $1.5M: Page 58
31 o Northeast District Park— $7.7M: Page 66
32 o Little River Park— $3.8M: Page 69
33 o Sportsplex — $1.8M: Page 100
34
35
36 1. FY 2016-17 Fire District Tax Rates, Pg. 332
37 • New Hope Fire District (Page 335) — increase of .50 cents, going from 9.95 cents to
38 10.45 cents, for FY 2016-17. This rate increase will provide for the addition of one (1)
39 full-time Captain position to help with day time coverage, as volunteer daytime coverage
40 continues to decline.
41
42 • Orange Grove Fire District, Pages 335-336) — increase of 1.00 cent, going from 6.00
43 cents to 7.00 cents, for FY 2016-17. This tax rate increase is to help support debt
44 service payments from the purchase of trucks and stations constructed within the past
45 several years, which resulted in a decrease of their ISO rating to residents within their
46 district.
47
48 2. FY 2016-17 Budget Discussions with:
49
13
1 County Support of Local Boards of Education
2 The recommended funding level represents a total appropriation for both school districts of
3 $99.8 million, which is 49.4 percent of General Fund revenues, 1.3 percent above the target of
4 48.1 percent established by the Board of County Commissioners. This includes funding for
5 current expense, recurring capital, long-range capital, school related debt service, and school
6 health and safety service contracts.
7
8 Total Funding for Local School Districts:
9 2012-13 2013-14 2014-15 2015-16 2016-17
10 Original Budget $87,362,927 $91,346,154 $97,722,771 $98,488,469 $99,848,327
11 Student Enrollment Projections for the Orange County Schools:
12 Based on DPI projections, the Orange County School district enrollment for fiscal year 2016-17
13 totals 7,551, an increase of 25 students from the March 2015 projections. The district has
14 experienced a growing number of charter students, with a current enrollment of 519 students.
15 The Commissioner Approved FY 2015-16 Budget included phasing in over a two year period to
16 cover the growth of charter students, by funding an additional 110 charter students in FY 2015-
17 16, and completing the planned phasing in of the additional charter school students in FY 2016-
18 17, which amounts to an additional 155 charter students. The cost to fully fund the 519 charter
19 students in Orange County Schools in FY 2016-17 is $1,931,718. Out of district students are
20 budgeted at 104 students; 15 more than budgeted in the current fiscal year. This brings the
21 total district enrollment to 7,966 for FY 2016-17.
22
23 Student Enrollment Projections for the Chapel Hill-Carrboro City Schools:
24 The Chapel Hill-Carrboro City School District DPI projections total 12,017, reflecting a decrease
25 of 186 when compared to the March 2015 projections. The district has experienced a growing
26 number of charter students, with a current enrollment of 217 students. The Commissioner
27 Approved FY 2015-16 Budget included phasing in over a two year period to cover the growth of
28 charter students, by funding an additional 50 charter students in FY 2015-16, and completing
29 the planned phasing in the additional students in FY 2016-17, which amounts to an additional
30 50 charter students. The cost of fully fund the 217 charter students in Chapel Hill-Carrboro City
31 Schools in FY 2016-17 is $807,674. Out of district students are budgeted at 241; 110 more than
32 budgeted in the current fiscal year. This brings the total district enrollment to 11,993 for FY
33 2016-17.
34
35 The General Assembly requires school systems to pay a per pupil allotment to support charter
36 students within their district.
37
38 Current Expense
39 The recommended appropriations for Chapel Hill-Carrboro City and Orange County Schools
40 increases the current expense funding by $189,932 in FY 2016-17. This includes an increase in
41 per pupil funding from $3,697.50 to $3,722, a $24.50 increase for each of the 19,959 students
42 in the two school systems. Local Current Expense funding supplements State and Federal
43 funds received by each district for the day-to-day operation of schools. Examples of expenses
44 paid from these funds include salaries and benefits for locally paid teachers and utilities. North
45 Carolina statutes mandate boards of county commissioners to provide local current expense
46 monies to school districts. Counties having more than one school administrative unit, as is the
47 case in Orange County, are required to provide equal per pupil appropriations to each system.
48
49 Recurring Capital
14
1 Recurring capital for both School districts remains the same as the prior year appropriation of
2 $3 million dollars. Recurring capital pays for facility improvements, equipment, furnishings, and
3 vehicle and bus purchases. State statutes mandate counties to fund recurring capital. However,
4 the amount of money counties allocate to this function is discretionary and varies from county to
5 county.
6
7 Long Range Capital
8 The long range/pay-as-you go capital expense for the local school districts increases by
9 $74,497, to a total appropriation of $3,799,346 million. Long-Range Capital supports school
10 capital projects through the County's Capital Investment Plan (CIP). Capital projects are funded
11 through a combination of State and local bonds, non-bond financing and pay-as-you-go funding
12 sources. Pay-as-you-go funding includes dedicated half-cent sales tax revenues and property
13 tax earmarked under the Board's April 5, 2011 Capital Funding Policy. The Capital Policy also
14 allows School Construction Impact Fees to offset School related debt service. Similar to Local
15 Current Expense funding, the amount of money counties allocate to long-range capital
16 expenditures is discretionary and varies from county to county.
17
18 Per the April 5, 2011 Commissioner approved County Capital Funding Policy, it is the intent of
19 the Board of County Commissioners to continue a capital funding policy that reflects the
20 implementation of the Board of Commissioners' resolution of November 16, 2004 that the
21 Board "does hereby adopt in principle a policy of allocating a target of 60 percent of capital
22 expenditures for school projects and 40 percent of capital expenditures for county projects over
23 the decade beginning in calendar year 2005" The Policy further states, "However, there will be
24 times when the County will be bound fiscally and unable to achieve full funding. During those
25 times, Commissioners may find it necessary to depart from the Policy."
26
27 School Debt Service
28 The recommended budget provides for $15,372,383 in School Related Debt Service, which
29 represents repayment of principal and interest on School related debt, including general
30 obligation bonds and private placement loans. North Carolina statutes require counties to pay
31 for school related capital items such as acquisition and construction of facilities. In instances
32 where counties borrow funds to pay for such items, the State mandates counties to repay the
33 debt. The amount of money counties borrow for school related projects is discretionary and
34 varies from county to county.
35
36 Health and Safety Service Contracts (Replaces Fair Funding)
37 The recommended budget replaces the Fair Funding program with Health and Safety Service
38 Contracts. The Fair Funding program was created in FY 2006-07 to direct County funds to
39 particular purposes and to provide an equal amount of funding to each District for those
40 purposes. Under this new model, the County will contract with each School District to provide
41 and fund School Resource Officers in each middle school and high school, and provide one
42 public health nurse for each school facility. The Districts currently use a variety of funding to pay
43 for these services. This budget will fully fund each District for health and safety services by
44 adding approximately $1.4 million to the existing $1.9 million formerly used in the Fair Funding
45 program.
46
47 State Mandates for Retirement and Health Insurance
48 In addition to the funds recommended for Health and Safety Service Contracts and Charter
49 Students, the recommended budget includes a recommendation to fund State mandated
15
1 retirement and health insurance contributions for school employees. These mandates total
2 $484,562, and are funded through the Current Expense appropriation.
3
4 Per Pupil Equivalent
5 Based on the structure of the additional funds, recommended for schools, the per pupil amount
6 increases by $24.50, to $3,722. This is because the Health and Safety Service Contracts will be
7 administered outside of the current expense budget, and funding for charter students does not
8 add to the per pupil amount. If the total increase of$2,656,421 were calculated in per pupil
9 equivalent terms, the increase would be approximately $133 per pupil.
10
11 School Districts Budget Requests
12 Both School Districts requested increases in per pupil funding for FY 2016-17.
13 Orange County Schools requested an increase of$390.50, plus funding for an additional 155
14 charter students. This requested increase in the local per pupil allocation for current expenses
15 would increase the per pupil allocation to $4,088. This funding level would represent an
16 increase in the current expense for Orange County Schools of $3,786,240. This would
17 represent a tax rate equivalent of approximately 2.26 cents on the current property tax rate.
18 Chapel Hill-Carrboro City Schools requested an increase of $446.76, plus funding for an
19 additional 50 charter students in the district. This requested increase in the local per pupil
20 allocation for current expenses would increase the per pupil allocation to $4,144, 26. This
21 funding level would represent an increase of $4,465,203 in the current expense for Chapel Hill-
22 Carrboro City Schools. This would represent a tax rate equivalent of approximately 2.66 cents
23 on the current property tax rate.
24
25 County Support of Orange County Campus of Durham Technical Community College
26 The recommended funding for the Orange County Satellite Campus of Durham Technical
27 Community College, located at the Waterstone Development in Hillsborough, provides current
28 expense funding of$628,929, recurring capital of$75,000, and debt service payments of
29 $266,001. In addition, the recommended budget includes $50,000 for 50 scholarships (student
30 tuition for Orange County Residents), which will be paid from Article 46 Sales Tax proceeds
31 instead of through Current Expenses.
32
33 As with local school districts, counties in North Carolina are responsible for supplementing state
34 and federal appropriations to community colleges. For the most part, counties are responsible
35 for day-to-day operating costs such as utilities, security and custodial services. The Counties
36 are not responsible for funding of teaching staff.
37
38 Details regarding recommended funding levels for local school districts and Durham Technical
39 Community College are located in the Education section of the budget document, beginning on
40 Page 145.
41
42 During tonight's work session, Commissioners will have the opportunity to dialogue with the
43 Durham Technical Community College, Chapel Hill-Carrboro City Schools, and Orange County
44 Schools about county funding and anticipated State funding for schools next year. Attachments
45 A, B, and C provide additional information of how Orange County compares with other counties
46 within North Carolina related to Current Expense funding per pupil and other educational related
47 funding issues; Attachment D provides a history of the Per Pupil Appropriation; Attachment E
48 provides a history of the Chapel Hill-Carrboro City Schools District Tax, and Attachment F
49 represents the School Districts Local Current Expense Fund Balance Policy.
50
16
1 • Durham Technical Community College, Pg. 145 & 312
2 • Orange County Schools, Pg. 145 & 218
3 • Chapel Hill-Carrboro City Schools, Pg. 145 & 150
4
5 3. Follow-up Discussion on the FY 2016-21 Capital Investment Plan:
6
7 Continuation Funding Projects: (Selected Projects*)
8 • Southern Branch Library, CIP Pg. 31 provides an estimated $6,375,000 in Year 1 (FY
9 2016-17) for design and construction to replace the Cybrary and McDougle library
10 branches with a new Southern Branch library.
11 • Historic Rogers Road Neighborhood Infrastructure, CIP Pg. 43 provides for an
12 estimated cost of $5,680,000 in Year 1 (FY 2016-17) for the construction of the Sewer
13 Concept plan to serve 86 parcels. Funding will come from the Towns of Carrboro and
14 Chapel Hill, and Orange County based a cost sharing agreement.
15
16 Policy Priorities Projects: (Selected Projects*)
17 • Accessibility and Security Improvements, CIP Pg. 42 provides $190,000 in Year 1 (FY
18 2016-17) for accessibility and security improvements as identified by the Space Study
19 Work Group, Emergency Action Planning Work Group, and the Facilities Accessibility
20 Self Assessment team. Specific projects planned in FY 2016-17 include: Whitted
21 Human Services Center step, curb and rail repair, Historic Courthouse accessibility
22 projects, and Security door access and camera installation at multiple County facilities.
23
24 Critical Infrastructure Projects: (Selected Projects*)
25
26 • Southern Human Services Center- Expansion (CIP page 30) — provides $300,000 in
27 Year 1 (FY 2016-17)for design services associated with a potential facility expansion.
28 Year 2 (FY 2017-18) includes funds for a significant portion of the project to begin; the
29 exact appropriation and schedule will be refined as additional information is available.
30 The expansion consideration includes a dental clinic, as well as expanded human
31 services.
32 • Facility Roofing Projects (CIP page 34) — provides $206,700 in Year 1 (FY 2016-17) for
33 roof replacements at the District Attorney building and the Central Recreation facility, as
34 per the Roof Asset Management Study Program.
35 • Historic Courthouse Square (CIP page 45) — provides $40,000 in Year 1 (FY 2016-17)
36 for architectural services to develop a conceptual plan for building and grounds
37 improvements. This project would provide improvements to the courthouse grounds with
38 the planting, removal, or augmentation of landscape features and grassed areas to
39 create a more attractive and public-friendly square, as well as make necessary
40 improvements to the building exterior.
41 • Generator Projects (CIP page 46) — provides $375,000 in Year 1 (FY 2016-17) for
42 emergency generators at the following locations: Animal Services Center, Cedar Grove
43 Community Center, Efland-Cheeks Community Center, Rogers Road Community
44 Center, and the Jerry M. Passmore Center.
45
46 Parks, Open Space, and Trail Development (Selected Projects*)
47 • Blackwood Farm Park (CIP page 56) — provides $1,260,000 in Year 1 (FY 2016-17) for
48 design and construction of a new entrance to the Park. The major park construction is
49 proposed in year 2 (FY 2017-18)with funding of $1,815,000, which includes a low-
50 impact park with agricultural and historic themes with components of the farm's
17
1 agricultural past, including interpretive signage, picnic areas, a community garden and
2 agricultural demonstration areas and exhibits. It also includes 3 picnic shelters,
3 amphitheater, fishing, trails, and open play fields with a potential new addition of a disc
4 golf course.
5 • Cedar Grove Park— Phase II (CIP page 58) — provides $60,000 in Year 1 (FY 2016-17)
6 for the renovation of the basketball courts. Year 2 (FY 2017-18) includes funds of
7 $240,000 for Field 1 lighting replacements, and engineering/design work in preparation
8 of the park construction.
9 • Conservation Easements (CIP page 59) — provides County matching funds of$250,000
10 in Year 1 (FY 2016-17) and beyond, along with an anticipated $250,000 each year in
11 State and Federal grants, to acquire conservation easements to conserve prime or
12 threatened farmland, sensitive natural areas, or important water quality buffer lands in
13 keeping with Board goals and Lands Legacy priorities.
14 • Mountains to Sea Trail (CIP page 64) — provides $521,000 in Year 1 (FY 2016-17) for
15 acquiring easements, initial trail construction of identified segments, with associated
16 signage and fencing. The project reflects further construction of the Mountains-to-Sea-
17 Trail in FY 2018-19 and beyond, as lands are acquired and segments connected.
18 • Hollow Rock Nature Park- New Hope Preserve (CIP page 65) — provides $235,000 in
19 Year 1 (FY 2016-17)for professional services and construction, along with State grant
20 funds of $200,000 and a local match from Durham County of$25,000 from prior years
21 funding.
22 • River Park— Phase II (CIP page 67) — provides for$50,000 in Year 1 (FY 2016-17)for
23 signage and stormwater improvements.
24 • Little River Park— Phase II (CIP page 69) — provides for$100,000 in Year 1 (FY 2016-
25 17)for repaving the park entry road, expand parking, repave the ADA loop trail, and add
26 a new maintenance shed.
27 • Fairview Park Access and Parking Improvements (CIP page 70) — provides for $325,000
28 in Year 1 (FY 2016-17) for a new access entry and parking lot for Fairview Park.
29 NOTE:
30 *Discussion of additional Capital Projects will be included as part of the Functional Leadership
31 Teams discussions at the June 9 and June 14 Budget work sessions.
32
33
1
1 Attachment 4
2
3 DRAFT MINUTES
4 JOINT MEETING
5 ORANGE COUNTY BOARD OF COMMISSIONERS
6 CHAPEL HILL TOWN COUNCIL
7 JUNE 2, 2016
8 7:00 p.m.
9
10 The Orange County Board of Commissioners met with the Town of Chapel Hill for a joint
11 meeting on Thursday, June 2, 2016 at 7:00 p.m. at the Southern Human Services Center in
12 Chapel Hill, N.C.
13
14 COUNTY COMMISSIONERS PRESENT: Chair McKee and Commissioners Mia Burroughs,
15 Mark Dorosin, Barry Jacobs, Bernadette Pelissier, Renee Price and Penny Rich
16 COUNTY COMMISSIONERS ABSENT:
17 COUNTY ATTORNEYS PRESENT: John Roberts
18 COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager
19 Travis Myren and Clerk to the Board Donna Baker (All other staff members will be identified
20 appropriately below)
21 CHAPEL HILL TOWN COUNCIL MEMBERS/STAFF PRESENT: Mayor Pam Hemminger, Ed
22 Harrison, George Cianciolo, Maria Palmer, Nancy Oates, Michael Parker and Town Manager
23 Roger Stancil
24 CHAPEL HILLTOWN COUNCIL MEMBERS ABSENT: Donna Bell, Jessica Anderson, and
25 Sally Greene
26
27 Chair McKee called the meeting to order at 7:06 p.m.
28
29 Welcome and Opening Remarks
30 Chair McKee welcomed the newest members of the Chapel Hill Town Council and the
31 new Mayor, Pam Hemminger.
32 Mayor Hemminger said she is glad to be here and noted that today is National Gun
33 Violence Awareness Day.
34
35 1. Economic Development
36 a) Incentives- Steve Brantley and Dwight Bassett
37
38 BACKGROUND:
39 This potential idea arose during a discussion involving Town of Chapel Hill elected officials as
40 Town staff began to draft a new work plan for the Town's recently developed Commercial
41 Development Strategy.
42
43 At the request of the County and Town Managers, Orange County Economic Development
44 Director Steve Brantley and Town of Chapel Hill Economic Development Officer Dwight Bassett
45 have been meeting over the course of the last few months to discuss best practices across the
46 nation and targeted ideas that may positively affect the success of local economic development
47 efforts. Attachment 1 a is intended to be a framework for conversation and the interest as
48 expressed in this shared conversation among elected officials and will guide County and Town
49 Managers' further efforts on this project. If there is sufficient interest in the areas outlined, work
2
1 will move forward with other staff members to develop the first draft policy documents for further
2 review.
3 Steve Brantley and Dwight Bassett reviewed the Chapel Hill and Orange County
4 Incentive Policy Worksheet, found in attachment 1A.
5 Mayor Hemminger said staff has been attending different economic development
6 outreaches in and around the research triangle area. She said there is growing economic influx
7 into this region that can be tapped into.
8 Mayor Hemminger said there are companies in Chapel Hill that want to grow and
9 expand, but there is no space available.
10 Chair McKee said there is UNC Launch, but there should be a framework for those
11 companies that are outgrowing the Launch facilities.
12 Steve Brantley said when he and Dwight Bassett have met in recent months, they have
13 considered if there were incentives, and asked what are they looking to get out of these
14 incentives. He said they also talked about how to fund incentives.
15 Steve Brantley said the types of possible projects are a myriad of mixed-use re-
16 development areas, large single purpose uses, as well as moderate and small-scale businesses
17 and start-ups.
18 Steve Brantley referred to synthetic tax increment financing and said there are examples
19 of this being used across North Carolina. He said the basic concept is that the net new
20 property tax values that spin off from such projects goes into the repayment of the synthetic tax
21 increment financing.
22 Steve Brantley said a second area could be a performance agreement that outlines
23 what is agreed upon.
24 Steve Brantley said there are projects that could require a State of North Carolina
25 matching fund. He gave an example.
26 Steve Brantley said smaller companies may represent a more marginal net new property
27 tax value. He referred to Attachment la to highlight the various options the County could
28 pursue.
29 Council Member Parker said there are two primary areas in which the Council has
30 expressed an interest, the first of which is making Orange County and Chapel Hill an innovation
31 community. He said the other priority is an inventory of spaces. He said either inventory needs
32 to be created, or at least have specs for new inventory. He said the largest need seems to be
33 job expansion and job creation.
34 Council Member Palmer asked if spaces, such as industrial innovation zones, should be
35 built in order to get ahead of the curve.
36 Dwight Bassett said the market is not driving office space. He said retail is at a 6%
37 vacancy and only two thirds of the market potential is being captured.
38 Mayor Hemminger said whatever happens in Orange County benefits Chapel Hill, and
39 vice versa. She said she was hoping Orange County would help the Town get the Eubanks
40 Road area off the ground, and asked if there is an appropriate time to have those
41 conversations.
42 Chair McKee said the County would also like to be partners, and he hoped that some
43 directions could be framed on a few of these items.
44 Council Member Oates said she has heard from developers that it is difficult to get
45 lenders to give funding to spec office space.
46 Dwight Bassett said that is one of the barriers that is being faced on many projects. He
47 said it is a matter of showing developers that the tenants will come if the spaces are built.
48 Commissioner Price referred to the analysis of the current space, and asked if it would
49 be wise to get ahead of the curve in terms of the types of spaces needed versus what currently
50 exists.
3
1 Dwight Bassett said many office spaces are looking to go smaller, which also allows for
2 flexibility. He said an open floor plate is most desirable, so that companies can customize.
3 Commissioner Price asked if the existing vacant spaces can be upfitted to something
4 different.
5 Dwight Bassett said there is a little less than 200,000 square feet available, and the
6 most flexible space is Dawson Hall. He said the vast majority of what is available is Class B
7 office space.
8 Council Member Cianciolo referred to the North Carolina fund and asked Steve Brantley
9 if the example he gave of $1,000 given per job created is typical.
10 Steve Brantley said it is discretionary, and the 100 counties in North Carolina are divided
11 into three tiers (1, 2, and 3)for economic development. He said Orange County is always a tier
12 3 category as an affluent county. He said companies are typically given more funds if they take
13 their business to a lower tier county.
14 Council Member Cianciolo said this incentive does not sound like one with a great pay
15 off.
16 Steve Brantley gave an example of a company that visited Chapel Hill three times to
17 considered expanding here. He said this company went to Raleigh and has grown much more
18 than expected.
19 Council Member Cianciolo asked if there are incentives that would be the most attractive
20 to offer.
21 Steve Brantley said the most immediate need is to find space, or product, that offers
22 more than 5-10,000 square feet of office space.
23 Council Member Parker said this is a known need, but what kind of incentives can be
24 offered up since a spec office building is not likely to be built.
25 Dwight Bassett said a strong job market is needed in Orange County. He said at least
26 $2000-3000 for each job created would be the strongest incentive, and this would make Orange
27 County more competitive with other counties. He said this would be a beginning and an
28 investment, so as to get future net gains in the long term.
29 Mayor Hemminger said clients want better roads.
30 Chair McKee said the County meets regularly with the Department of Transportation
31 (DOT), and Orange County staff will be meeting with DOT in July and he can bring this up then.
32 Mayor Hemminger said she feels that these projects are not a high priority for DOT, at
33 least not in this decade. She said this is because Orange County is a tier 3 county.
34 Steve Brantley said Orange County competes against Alamance County, but Chapel Hill
35 would not. He said Chapel Hill would compete against other municipalities such as Cary, etc.
36 He said he felt that the process of removing barriers to more product space for the County is
37 underway.
38 Council Member Palmer said a good start would be re-zoning and an effective bus
39 system.
40 Commissioner Jacobs said a lot of time has been spent talking about start-ups moving
41 out of Orange County, but many of these are looking for flex space, not office space.
42 Dwight Bassett said that is correct. He said the Town council drafted a commercial
43 development strategy. He said one of those outcomes was allowing for advanced
44 manufacturing flex, the target of which is flex, research, advance manufacturing, and even
45 maker space. He said there have been intense conversations with University of North Carolina
46 (UNC) on this plan, and UNC will be a great partner. He said the longer-term need is for land in
47 places like Millhouse Road. He said staff has been working to be ready for the time when this
48 opportunity presents itself.
4
1 Chair McKee asked if there would be support or concerns for both staffs to work on a
2 process to incentivize a development company to look into building a space, knowing that
3 companies coming into Orange County would probably have to be incentivized as well.
4 Council Member Oates said it is important to consider what is being incentivized. She
5 said there are businesses that want to come, but here are no developers wanting to do it. She
6 suggested rezoning so that apartment complexes cannot be built, rather only office space
7 would be allowed.
8 Council Member Parker asked staffs to continue to try and find out what can be jointly
9 done to get the product developed in order to attract the types of businesses discussed this
10 evening.
11 Commissioner Dorosin said a broader view should be taken since the cost of land in
12 Chapel Hill is prohibitive. He suggested looking at properties on Hwy 54 and 86, noting the
13 amenities can still be appreciated by a company if it is outside the city limits. He said another
14 issue that goes hand in hand with expensive land for businesses is the fact that the business
15 owners cannot afford to live in Orange County. He said many people go to Durham because
16 there is both space for their business, as well as affordable housing.
17 Commissioner Rich said she did not agree with everything Commissioner Dorosin said,
18 and if spaces are put in the County then amenities will be needed as well, such as food trucks,
19 coffee shops, etc.
20 Commissioner Dorosin said the vision must be expanded at some point.
21 Commissioner Rich said she agreed, but she said spaces cannot only be zoned for
22 office space. She said people want to live, work and play in the same place.
23 Steve Brantley said his and Dwight Bassett's comments this evening are specific to
24 Chapel Hill properties and the redevelopment of existing properties in order to create additional
25 tax value, higher income jobs with benefits, etc. He said increased product would include flex
26 space and incubator space, really any company that may be seeking space.
27 Dwight Bassett said in reference to the inquiries received in the past two years, there
28 have been two parameters identified by companies: walkable environments and the availability
29 of parking. He said there is 600,000 square feet of office space approved for redevelopment at
30 Glen Lennox, and over 100,000+ square feet that can be built at Carraway Village.
31 Commissioner Jacobs said it might be wise to ask respective staff to look at the Greene
32 Tract. He said a living/work space could be designed there with housing and active recreation.
33 He said this exercise may generate some ideas and noted that this parcel of land is already
34 owned by the County and the Towns.
35 Commissioner Burroughs said Glenn Lenox and Carraway Village are ready to go and
36 asked Dwight Bassett if there is something specific needed to get the projects moving.
37 Dwight Bassett said there are barriers for both projects. He said the Carraway Village
38 property was re-zoned in 2015 with four issues unsettled. He said these final issues are being
39 worked on. He said the barriers to the Glenn Lenox project cannot be clearly defined. He said
40 developers are hesitant to gamble on these spaces.
41 Commissioner Burroughs said incentives may move office space at these areas, and
42 asked if staff wants approval to move forward.
43 Chair McKee asked if there is consensus to have staff and managers work to find
44 partners in the community and define barriers for these two areas, as well as the Millhouse
45 Road area.
46 Council Member Harrison said in reference to the two projects Dwight Bassett sited,
47 assistance in road construction is desired and, in his opinion, Glen Lennox has a better case
48 but DOT will not help.
49 Mayor Hemminger said she felt Orange County may be interested in the Carraway
50 Village project, since the County vehicles use Eubanks Road quite often.
5
1 Commissioner Rich said the Board of County Commissioners is not in the road business
2 and incentives around this issue will need to be created by the Town.
3 Dwight Bassett referred to the Carraway project, and said a certain amount of
4 commercial development has to be built before being eligible for incentives. He said this would
5 be a priority before the roads.
6 Commissioner Pelissier said whatever the County does, it needs to be consistent with all
7 the towns.
8 Commissioner Jacobs said that is why he agreed with Commissioner Dorosin. He said
9 the County should have a well-articulated plan, which reflects the same values wherever the
10 County has partnerships.
11 Commissioner Dorosin asked if there is an update on Carolina North.
12 Dwight Bassett said there is very limited activity due to funding issues.
13 Mayor Hemminger said UNC Launch is expanding, and the spin-offs are the ones that
14 are looking to find space off campus and who the Town has been working with.
15 Commissioner Jacobs said Carolina North was a priority of previous chancellors.
16 Chair McKee said the managers will work with staff to bring back drafts to each board to
17 better define and direct this process.
18
19 b) County Economic Development Districts and County Economic Development
20 Activities
21
22 Steve Brantley presented a summary of the PowerPoint presentation, which highlighted
23 Orange County Economic Development's various activities, including:
24 • Highlighting successful areas of mutual economic development cooperation between
25 Orange County and the Town of Chapel Hill.
26 • Promotion & financial support directed at the growth and retention of local
27 entrepreneurial start-ups, small businesses, agricultural ventures and the arts
28 throughout Orange County.
29 • Examples of local use of the 1/4 cent sales tax proceeds for economic development
30 (Article 46 funds)
31 • Examples of overall business prospect recruitment activity & trends.
32 • Recent local manufacturing assistance, and update on Orange County's Hillsborough
33 Economic Development District & Buckhorn Economic Development District.
34
35 2. Affordable Housing — Multi-Jurisdictional Task Force
36 Travis Myren reviewed the following background:
37 On March 22, 2016, Commissioner Bernadette Pelissier petitioned the Board of Commissioners
38 to create a multijurisdictional work group composed of elected officials to guide Countywide,
39 collaborative efforts on affordable housing. The Board of Commissioners discussed this topic
40 during its work session on the Affordable Housing Strategic Plan as a way to coordinate
41 programs and leverage resources.
42
43 During that discussion, Board members asked staff to evaluate whether the existing HOME
44 Committee could be used as the multijurisdictional entity by simply expanding its scope as an
45 alternative to creating a new committee.
46
47 The HOME Committee already has many of the characteristics and orientation necessary to
48 assume the responsibilities of a multijurisdictional affordable housing committee.
49 He said:
6
1 1. The purpose of the HOME Consortium is to allow jurisdictions to take a more regional
2 and collaborative approach to affordable housing, recognizing that housing needs cross
3 Town and County boundaries.
4 2. The Committee is already composed of representatives from Orange County, Chapel
5 Hill, Carrboro, and Hillsborough.
6 3. The HOME Consortium develops the Consolidated Plan which defines housing needs in
7 the community and an annual Action Plan that describes the specific uses for federal
8 housing funds.
9 4. The HOME Committee already uses a competitive request for proposal process for
10 soliciting, reviewing, and selecting affordable housing projects.
11
12 Travis Myren said the table in the abstract outlined additional tasks that may be required
13 and where it is suggested to transition the HOME Committee into a Multijurisdictional Task
14 Force on Affordable Housing. He said based on the feedback tonight, staff would go to the
15 other jurisdictions for their feedback.
16 Commissioner Burroughs asked if all the jurisdictions are currently represented.
17 Travis Myren said yes, with the exception of Mebane.
18 Mayor Hemminger asked if there are any affordable housing providers in this group.
19 Travis Myren said no.
20 Mayor Hemminger said Chapel Hill had a work session recently and found out that 5%
21 of the total housing in Chapel Hill is for affordable housing. She said they can do better, and
22 the question is whether to expand the scope of the existing group or create a new one.
23 Council Member Palmer said she is for fewer boards and thinks that the HOME group
24 could be tweaked and expanded to fit the need, if that group is willing to do so.
25 Commissioner Pelissier said she agreed that the HOME Consortium could work and
26 when she petitioned for a new group, she had not thought if this possibility.
27 Council Member Oates said a new group would have a new perspective.
28 Commissioner Rich asked Commissioner Dorosin since he serves on the HOME
29 consortium, if this group has discussed this possibility. She said the Orange County Board of
30 County Commissioners makes new appointments every year, so they could get new blood on
31 the board that way.
32 Commissioner Dorosin said the group has not yet discussed this idea, since the HOME
33 consortium meets only a few times to review home funding, which is why home providers are
34 not on the board. He said that this group could expand its scope and meeting schedule, and
35 staffing for either group would be the same. He said he sees no reason to create a new board
36 if it is not necessary.
37 Commissioner Rich said she supports expanding the current charge and meeting
38 schedule. She said all can think about this and to work with Commissioner Pelissier since she
39 first proposed it.
40 Council Member Cianciolo said one addition to the charge should be to come up with a
41 new strategic plan.
42 Council Member Palmer said she agreed and thinks this would be very doable.
43 Council Member Oates said this proposal asks a group of people that have done one
44 specific thing to do something completely different and come up with a new strategic plan. She
45 would instead propose a new group and/or new people for a new perspective and ideas.
46 Commissioner Pelissier said a countywide strategic plan is what she was aiming for,
47 when she petitioned for this committee.
48
49
50
7
1
2
3 3. Solid Waste Management- Gayle Wilson
4 a) Solid Waste Programs Fee
5
6 Gayle Wilson, Solid Waste Director, said the County is facing a deterioration of recycling
7 revenues, while expanding services. He said the enterprise fund reserves are also being
8 drained.
9 Gayle Wilson reviewed the following information:
10 The Solid Waste Programs Fee has been recommended to remain at $107 for Fiscal
11 Year 2016-17. In collaboration with the Town Managers, the County Manager has initiated a
12 process to perform a rate study and create a long-term financial plan for the enterprise fund,
13 using the consultant SCS Engineers, PC. The study will not be concluded in time for discussion
14 and endorsement by the Solid Waste Advisory Group (SWAG), or consideration by the various
15 governing boards, so the recommendation was made to maintain the current fee until these
16 discussions can be accomplished. The impetus for the study at this time is the escalating cost
17 of some of the recycling services coupled with the substantive deterioration of recycling markets
18 and loss of revenue. This study will take into account the financial implications of the recent
19 closing of the municipal solid waste landfill and the associated loss of revenue as well as the $3
20 million expense paid from reserves to construct the final cap system required for closure and
21 the reserve funding of recycling programs following the suspension of the 3-R Fee for two
22 years.
23
24 A 5-year financial plan, including annual fee projections and an analysis of the enterprise fund
25 reserve structure, is an expected outcome of the study. The initial component of the study—
26 Establishing the Financing Modeling (basis for revenues and expenses) and SCS's
27 familiarization with the Enterprise Fund's Programs and Services — has been recently
28 completed.
29
30 Chair McKee said there is a discussion in the legislature about recycling and asked if
31 there is any update on this matter.
32 Gayle Wilson said his understanding is that there is a bill in the Senate that would
33 eliminate the current law on electronic recycling, but he understands the House bill was a bit
34 different. He said the recycling of cathode ray tubes (CRTs) is the most expensive element,
35 and some counties are asking for relief from the obligation. He said Orange County has not
36 budgeted money for this type of recycling this year; however, next year there will be about
37 $130,000 allocated to recycle CRTs. He said he would be very surprised if the entire law
38 regarding electronics recycling was repealed.
39 Chair McKee asked for him to send out any information/updates on this issue to the
40 County and all municipalities as well.
41 Commissioner Jacobs asked previously if there was an estimated cost the County would
42 incur if the State no longer funded an electronic recycling program. He said Gayle Wilson had
43 provided this information, but he could not recall the estimated amount.
44 Gayle Wilson said he did not recall the number either, but the County receives around
45 $10,000 from the State in fees collected from electronics companies.
46 Commissioner Jacobs said if it would only cost $10,000 for the County to fund their own
47 program to recycle electronics, it may be worth doing. He asked if a more definitive cost could
48 be determined.
49 Gayle Wilson said the cost for the actual collection of electronic items, as well as the
50 recycling process, costs in the range of $250,000 per year.
8
1 Commissioner Price asked if would be effective to have in-house electronics recycling, if
2 no one is in the market for the recyclables.
3 Gayle Wilson said there is a small market for general electronics, but the CRTs are the
4 problem, and they continue to come in on a daily basis.
5 Commissioner Price said that was her point: if the County decided to do the right thing
6 by creating its own program, but cannot sell the product, is it worth the effort.
7 Gayle Wilson said he is not sure any efforts made by the County would have any
8 significant impact, and the waste would end up in a landfill somewhere.
9
10 b) Solid Waste Advisory Group (SWAG) Update
11
12 BACKGROUND:
13 The SWAG most recently met on May 25, 2016. The primary items on the agenda were: the
14 County Manager's recommendation on the Solid Waste Programs Fee for Fiscal Year 2016-17;
15 and the introduction to the SWAG of SCS Engineers, PC who presented an Interim Report on
16 the Solid Waste Enterprise Fund Financial Planning study project. The previous SWAG meeting
17 was held on March 30.
18
19 The SWAG will be tracking and evaluating the outputs of the financial study as they are
20 available in preparation for re-engaging on the Interlocal Agreement for Solid Waste
21 Management that has currently been suspended pending the outcome of the financial
22 component of the Agreement. The SWAG will also be involved in recommending solid waste
23 program priorities, tracking the implementation of the rural curbside recycling program
24 expansion, progress of the Eubanks Road Waste & Recycling Center modernization project
25 and other issues as they arise such as mattress disposal, results of shred-a-thons, alternative
26 means of disposal, etc.
27 Chair McKee asked if any SWAG members would like to speak to this item.
28 Commissioner Jacobs said the group has delayed the discussion of creating an
29 interlocal agreement until the financial study is completed. He said UNC and UNC Hospital
30 reps still attend regularly. He said the group is interested in how UNC Hospital disposes of food
31 waste and if there is a way to be more aggressive with the handling of organic waste.
32 Mayor Hemminger said the County is recycling successfully, but the market has
33 declined to the point that recycling is no longer a revenue source but an expense.
34 Commissioner Rich said the group's priorities are going to be reviewed with new SWAG
35 members, and updated as needed. She said she is greatly encouraged by UNC's attendance
36 and involvement in the process.
37 Chair McKee said he is not sure the current recycling fee can be maintained in the
38 future.
39 Commissioner Jacobs said the County had a waste reduction goal of 61% and is now at
40 64%. He said it was understood that the higher the percentage went the more expensive it
41 would be. He said the public should be reminded of this. He added that there has been no
42 discussion of a percentage cap.
43 Commissioner Rich said the rural community has fully bought into the process, which
44 has been tremendous.
45 Council Member Cianciolo asked if the service being paid to remove the CRTs are
46 simply putting them in someone else's landfill.
47 Gayle Wilson said no. He said the County is subsidizing the remanufacturing of the
48 CRTs, but the market for them is becoming obsolete.
49
50 4. Joint Training Center for Public Safety— Interim Fire Chief Matt Sullivan
9
1 Chief Sullivan reviewed the following memorandum, found in attachment 4:
2 Chief Sullivan said he is here to provide an overview of discussions surrounding needed
3 public safety training facilities in Orange County. He said initial discussions have identified a
4 possible opportunity for a multi-jurisdictional/multi-discipline training facility.
5 Chief Sullivan said this project is a future project and will not need funding in fiscal year
6 2016-2017. He said he envisions more conversation over the next few months about the
7 feasibility of this project. He said this is not a new idea because the County Fire Chiefs have
8 had this as a priority for some time.
9 Chief Sullivan said the need for fire-training facilities was a topic during the October 1,
10 2015 Orange County Commissioner's meeting with the County Fire Chiefs. He said the
11 necessity of improved and/or new training facilities have been topics of conversation for multiple
12 years. He said the Orange County Fire Chiefs support the concept of a multi-jurisdictional/joint
13 training facility. He said such a facility would maximize resources of the collaborating partners
14 and provide additional opportunities for joint training. A sub-set of the Orange County Fire
15 Chiefs have begun meeting to further the discussion and visioning process, regarding training
16 needs and the specific elements needed at the facility.
17 Chief Sullivan said as they continue to vision this facility, they strongly believe that
18 additional synergy can occur from the inclusion of law enforcement and emergency service
19 partners who also have a need for additional and updated training facilities. He said informal
20 conversations with several of these Chiefs and department heads have resulted in additional
21 support for the project.
22 Chief Sullivan said the Community College system could also be an important partner in
23 this initiative. He said Asheville Buncombe Technical Community College has demonstrated
24 success in the development of a joint public training facility in Woodfin, North Carolina.
25 He said over the past several years the Triangle J Council of Governments has been assessing
26 the feasibility of building a regional joint public safety training facility. He added that while this is
27 an important initiative, the regional site will not serve the day to day training needs of our
28 County public safety entities.
29 Chief Sullivan said over the next several months their plan would be to pull together
30 representatives of all public safety agencies in Orange County and the Community College to
31 continue this conversation with the interest of bringing a proposal to the County Commissioners
32 and the local elected bodies for additional action and consideration.
33 Chief Sullivan showed the Boards some PowerPoint slides of various training facilities
34 around the State. He said this facility is in the explorative phase.
35 Commissioner Dorosin asked if the size of land parcel that would be needed is known,
36 and if this facility could be considered economic development.
37 Chief Sullivan said anywhere from 15-40 acres for a site is needed, and there are
38 economic development possibilities since other counties and cities would pay to come and use
39 this facility. He said Orange County personnel are currently traveling outside the County for
40 training.
41 Council Member Parker asked if there is a timeline in place for the next steps of this
42 project.
43 Chief Sullivan said recommendations from rural fire boards and towns could be brought
44 back in a year, with the primary assets going in first before the core.
45 Commissioner Rich asked if any land has been identified that could work for a facility
46 such as this.
47 Chief Sullivan said it would need to be near municipal water and close to recovery water
48 sites, as well as centrally located.
49 Commissioner Rich said the site would need to be centrally located away from
50 residential areas.
10
1 Commissioner Jacobs said Carolina North may be an option and asked if UNC could be
2 approached as a partner.
3 Chief Sullivan said that is a good suggestion.
4 Council Member Palmer said this facility should be put where Tech students can also
5 have access to it, since many of their EMT/fire classes are at Durham Tech.
6
7 5. Report from Managers on Joint Efforts
8 a) Outside Agency Funding Application
9 Bonnie Hammersley said it was brought to their attention that there were some concerns
10 about this application process. She reviewed the following information:
11
12 BACKGROUND:
13 For several years, Orange County and the Towns of Chapel Hill and Carrboro have issued a
14 unified request for applications for outside agency funding. For the FY2016-17 funding cycle,
15 changes were made to the application. The Third Sector Alliance, a membership group of
16 nonprofits serving Orange County, provided feedback, indicating challenges in completing and
17 submitting applications. The survey summary (Attachment 5a) from the Alliance is attached as
18 well as the corresponding full report (Attachment 5b)for your review. The County Manager and
19 Town Manager intend to initiate a process this summer that will include Town staff, County staff
20 and the Alliance to revise the funding application as well as exploring ways to provide an
21 informative and interactive process that will assist in meeting the needs of the Third Sector
22 Alliance and the local government Boards.
23 Mayor Hemminger thanked them for this review.
24 Commissioner Burroughs said this new form was much harder, and she is glad the
25 application will be simplified.
26
27 b) Additional Items of Interest
28 Bonnie Hammersley said she and Roger Stancil meet monthly to discuss mutual issues.
29 She said there are two studies in the County's recommended budget: one is a double taxation
30 study, and the other is the development impact study. She said Chapel Hill is interested in
31 working with the County on this, and an invitation will be extended to the other towns as well.
32 Bonnie Hammersley said discussions about staff collaboration on matters of economic
33 development and affordable housing have been happening for a year.
34 Bonnie Hammersley said another idea that is being pursued is pulling together like-
35 senior staff to have a day retreat, in order to discuss how to do things better with each other.
36 Roger Stancil reiterated that the Towns of Chapel Hill and Carrboro and Orange County
37 are working together with the easements on Rogers Road, and that is all working well. He said
38 he and Bonnie Hammersley work together well.
39 Mayor Hemminger said the County is having difficulty filling ETJ and JPA positions on
40 the Chapel Hill Planning Commission, and staff may come back with options for filling these
41 positions.
42 Commissioner Dorosin suggested reaching out to the Rogers Road area for candidates.
43 Donna Baker said she asked David Caldwell to reach out to this community, which he
44 did, but received no response.
45 Council Member Parker said this issue is about equity, and the ETJ is only 7% of the
46 Town. He said having two seats on the planning commission equals 22%.
47 Commissioner Dorosin said this arena is the only place where these residents have a
48 political vote and voice.
49 Council Member Parker said how many seats are appropriate.
50 Mayor Hemminger said this issue can be further discussed with the Town Council.
11
1 Chair McKee said if there are no applicants, the County will defer to Chapel Hill since
2 there are only 90 days to fill these seats.
3
4 6. INFORMATION ITEM (Written Update — Not for Specific Discussion)
5 • Town of Chapel Hill Construction Projects
6
7 Mayor Hemminger said there is a map at their places of all of the summer construction
8 sites in and around Chapel Hill and UNC.
9
10 The meeting adjourned at 9:28 p.m.
11
12 Earl McKee, Chair
13 Donna Baker
14 Clerk to the Board
15
16
17
1
1 Attachment 5
2
3 DRAFT MINUTES
4 BOARD OF COMMISSIONERS
5 REGULAR MEETING
6 June 7, 2016
7 7:00 p.m.
8
9 The Orange County Board of Commissioners met in regular session on Tuesday, June 7, 2016
10 at 7:00 p.m. at the Whitted Building in Hillsborough, N.C.
11
12 COUNTY COMMISSIONERS PRESENT: Chair McKee and Commissioners Mia Burroughs,
13 Mark Dorosin, Barry Jacobs, Bernadette Pelissier, Renee Price and Penny Rich
14 COUNTY COMMISSIONERS ABSENT:
15 COUNTY ATTORNEYS PRESENT: John Roberts
16 COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy Manager Travis
17 Myren and Clerk to the Board Donna Baker (All other staff members will be identified
18 appropriately below)
19
20 Chair McKee called the meeting to order at 7:07 pm.
21
22 1. Additions or Changes to the Agenda
23
24 A motion was made by Commissioner Rich, seconded by Commissioner Jacobs to pull
25 item 7-a, Bicycle Safety Task Force Appointment, since there had been some confusion about
26 the application process, and she would like to send it back to the OUTBoard for more
27 discussion. She asked if the item could be brought back to the Board of County
28 Commissioners (BOCC) at the June 21st meeting.
29 Commissioner Dorosin said he would like to know what happened.
30 Commissioner Rich said the OUTBoard recommended a different slate of applicants
31 than that which was included in the abstract. She said the OUTBoard was not notified of edits
32 and changes to the membership roster, and thus, she would like the OUTBoard to review the
33 roster of applicants one more time.
34 Commissioner Dorosin said he thought the Clerk's office was involved in this process.
35 Donna Baker said her office was not involved, and the process was done by the
36 OUTBoard, per the direction of the BOCC.
37 Commissioner Dorosin asked if there was a timeline imposed for the process.
38 Abigaile Pittman, Orange County Planning, said there was an application process, which
39 the OUTBoard was involved in developing. She said the process was well advertised and 14
40 applications were received. She said the applications did not address all of the available
41 membership slots. She said the item went through agenda review, and during Chair-Vice Chair
42 agenda review concern was raised that all the slots were not filled. She said the OUTBoard
43 recommended that the BOCC or the Manager ask the Sheriff to make an appointment from his
44 department. She said the OUTBoard also originally requested that Bonnie Hauser be notified,
45 as she was involved with the issue from the vehicular side. She said she did notify Bonnie
46 Hauser by sending her the PSA, but received no application from her.
47 Abigaile Pittman said Laurie Paolicelli, Orange County Community Relations Director,
48 was removed from the roster when the Manager correctly noted that the membership category
49 that Laurie Paolicelli was filling was supposed to be from the Visitors Bureau (VB), not an
50 employee of Orange County. She said with outreach efforts and assistance from the
2
1 Manager's office, a Sheriff's representative was nominated. She said Bonnie Hauser also sent
2 in an application as requested by the OUTBoard. She said since Laurie Paolicelli could not
3 serve, she recommended Anthony Carey, who is a member of the Visitors Bureau as well as
4 the Chapel Hill Chamber of Commerce.
5 Abigaile Pittman said there are applicants waiting to be appointed to this task force, and
6 she has kept all OUTBoard members abreast of updates. She said this task force has already
7 been delayed several months, and she would like to see appointments made before applicants
8 withdraw their names.
9 Chair McKee asked if Bonnie Hammersley would make an exception and to add this to
10 the June 21st meeting.
11 Bonnie Hammersley said yes.
12 Commissioner Price clarified that this postponement is to address the Visitors Bureau
13 slot only.
14 Abigaile Pittman said it will be to address the Visitors Bureau slot, the slot from the
15 Chamber of Commerce in Chapel Hill, and also Bonnie Hauser's application, which was late in
16 its arrival, but had been requested by the OUTBoard.
17 Commissioner Rich said Anthony Carey was appointed to two slots and a representative
18 from the Sheriff's office had been added. She said her motion is to permit
19 the OUTBoard the opportunity to review this proposed roster one more time, to agree on a
20 recommendation, and then bring it back to the BOCC.
21 Bonnie Hammersley said this item can be brought back on June 21st
22
23 VOTE: UNANIMOUS
24
25 Chair McKee noted the following items at the Commissioners' places:
26 - PowerPoint for item 4-b
27 - PowerPoint for item 7-a: ITEM PULLED
28 - Salmon sheet: additional information for item 8-a
29 - Blue sheet: additional applicant to Durham Tech, item 11-e
30 - Yellow sheet: resolution from City of Durham- in support of universal Pre-K
31 - Lavender sheet: resolution from Durham County in support of universal Pre- K
32 - Budget information for 6/9/16 budget work session from Manager
33
34 PUBLIC CHARGE
35 Chair McKee dispensed with the reading of the public charge:
36
37 2. Public Comments
38 a. Matters not on the Printed Agenda
39
40 Julie McClintock read the following memo:
41
42 To: Chairman McKee and Orange County Commissioners
43 From: Julie McClintock, Chair, Chapel Hill Stormwater Advisory Board
44 Subject: Measures to mitigate soil erosion and sedimentation impacts during construction
45 Date: June 7, 2016
46
47 Like the Chapel Hill Town Council, the Chapel Hill Stormwater Advisory Board has received
48 complaints where sediment is moving off of construction sites into our creeks and waterways,
49 e.g., Evolve, Burch Kove, during construction in Chapel Hill. We've received impassioned
50 petitions from Lake Ellen Home Owners Association, the Lake Forest Homeowners, and
3
1 residents downstream of construction projects near Timberlyne. Much of the sediment has been
2 deposited in our creeks and in Lake Ellen and Eastwood Lake.
3 Our Board respectfully requests that Orange County Commissioners increase staffing in the
4 Erosion Control Division. We are aware of the important role this division plays in reviewing
5 construction plans and inspecting all non-government projects in Orange County before the
6 final town permit is issued. Additional resources would lead to more field inspections, a higher
7 level of compliance, and would free up staff to perform escalated enforcement as needed.
8
9 A resolution making a similar request was passed unanimously and sent to the Chapel Hill
10 Town Council by the Chapel Hill Stormwater Advisory Board, April 26, 2016.
11
12 Thank you for considering this request. You may be interested to know that the Town Council is
13 also considering increasing the standard for holding water during construction for the 25-year
14 storm, instead of the 10-year storm event. These changes will enhance storm water controls to
15 deal with the more frequent storm events brought by climate change.
16
17 Copies given to Mayor Pam Hemminger and Chapel Hill Town Council members.
18
19 Ashley DeSena said she is here about the Firearms Safety Committee. She said
20 it is her understanding that the Committee facilitator was meeting with each of the
21 resident members, one on one. She said she finds this to be inappropriate and believed
22 all discussions should be with the full committee, and open to the public.
23 She said she was concerned about the allegations that an applicant to this
24 committee was pointing a laser at Board of County Commissioners at a meeting. She
25 asked if this allegation was accurate.
26 Chair McKee reminded her that the BOCC does not respond to comments made
27 during this portion of the meeting, but thanked her for raising her concerns.
28
29 b. Matters on the Printed Agenda
30 (These matters will be considered when the Board addresses that item on the agenda
31 below.)
32
33 3. Announcements and Petitions by Board Members
34 Commissioner Pelissier had no petitions.
35 Commissioner Rich said the two resolutions from both the City of Durham and Durham
36 County at the Commissioners' places were brought to her attention, and she wanted to bring
37 them to the Board's attention. She said the BOCC should keep abreast of progress in Durham,
38 prior to future discussions regarding pre Kindergarten in Orange County, to make sure the
39 County does not fall behind what is going on regionally.
40 Chair McKee asked the Manager to have staff gather more data on what is happening in
41 Durham and other surrounding counties.
42 Commissioner Price had no petitions.
43 Commissioner Dorosin referred to budget discussions, and said he had brought up the
44 suggestion of lowering the County's fund balance from the current 17% threshold. He
45 suggested some of this balance may be used as an alternative to raising taxes. He said there
46 is a question as to whether the threshold is a formal policy, which would require BOCC action to
47 change it. He would like some information from staff as to what the BOCC would need to do in
48 order to change this number.
49 John Roberts said it is not an ordinance, but may be a policy. He said, either way, the
50 BOCC can change the threshold.
4
1 Bonnie Hammersley said staff will be prepared for discussion during the budget work
2 sessions.
3 Commissioner Dorosin said he is looking forward to discussing this topic during the
4 budget process.
5 Commissioner Jacobs said he was looking at the Durham resolutions regarding Pre-K.
6 He said there was already a meeting in the spring 2016 implying it may be over for that entity.
7 He said it may be good to engage the University of North Carolina (UNC) on this subject.
8 Commissioner Jacobs petitioned staff to speak to the Managers of Carrboro and Chapel
9 Hill about developing a model plan on the piece of the Greene Tract that the Towns and the
10 County co-own. He said he would like to see economic development, affordable housing, and
11 active recreation components in the plan. He said the governments should be proactive with
12 the property they own.
13 Commissioner Burroughs had no petitions.
14 Chair McKee had no petitions.
15
16 4. Proclamations/ Resolutions/ Special Presentations
17
18 a. Resolution Honoring Captain Norman James Horton for 28 years of Law
19 Enforcement Service and Awarding Him His Badge and Sidearm
20 The Board considered adopting a Resolution honoring Captain Norman James Horton
21 for 28 years of law enforcement service, and awarding him his badge and sidearm, and
22 authorizing the Chair to sign.
23 Commissioner Price read the resolution:
24
25 ORANGE COUNTY BOARD OF COMMISSIONERS RESOLUTION HONORING
26 CAPTAIN NORMAN JAMES HORTON FOR 28 YEARS OF LAW ENFORCEMENT SERVICE,
27 AND AWARDING HIM HIS BADGE AND SIDEARM
28
29 WHEREAS, Captain Norman James Horton joined the Orange County Sheriff's Office as a
30 Deputy on June 20, 1988 and has held the ranks of Deputy, Corporal, Sergeant, Lieutenant,
31 and Captain; and
32
33 WHEREAS, Captain Horton's service and dedication to the Orange County Sheriff's Office and
34 dedication, service, and accomplishments in the field of law enforcement during his 28 years of
35 service are hereby recognized and commended; and
36
37 WHEREAS, North Carolina General Statute § 20-187.2 provides that retiring officers of the
38 Orange County Sheriff's Office may receive, at the time of their retirement, the badge worn or
39 carried by them during their service with Orange County; and
40
41 WHEREAS, North Carolina General Statute § 20-187.2 further provides that the Orange County
42 Board of Commissioners may, in its discretion, award to a retiring officer the service sidearm of
43 such retiring officer at a price determined by the Board of Commissioners, upon securing a
44 permit as required by North Carolina General Statute § 14-402 et seq; and
45
46 WHEREAS, Captain Horton has served as a member of the Orange County Sheriff's Office for
47 a period of more than 28 years and will retire from the Orange County Sheriff's Office on June
48 30, 2016;
49
5
1 NOW, THEREFORE, BE IT RESOLVED by the Orange County Board of Commissioners as
2 follows:
3 1. Sheriff Charles S. Blackwood is hereby authorized in accordance with the provisions of
4 North Carolina General Statute § 20-187.2 to transfer to Captain Horton the badge worn
5 by him during his service with the Orange County Sheriff's Office; and
6
7 2. Sheriff Charles S. Blackwood is hereby authorized in accordance with the provisions of
8 North Carolina General Statute § 20-187.2 to transfer to Captain Horton his service
9 sidearm at no cost to the officer and upon his securing a permit required by North
10 Carolina General Statute § 14-402.
11
12 BE IT FURTHER RESOLVED, that the Orange County Board of Commissioners recognizes
13 and thanks Captain Horton for his dedicated service to Orange County and its residents.
14 Adopted this the 7th day of June, 2016.
15
16 A motion was made by Commissioner Rich, seconded by Commissioner Price for the
17 Board to adopt the Resolution honoring Captain Norman James Horton for 28 years of law
18 enforcement service and awarding him his badge and sidearm; and authorized the Chair to sign
19 the Resolution.
20
21 VOTE: UNANIMOUS
22
23 Chair McKee presented Captain Horton with his sidearm and badge.
24 Captain Horton said it has been an honor working for Orange County, and the best thing
25 that has happened to him was working with Sheriff Blackwood and Jamie Sykes.
26
27 b. Voluntary and Enhanced Agricultural District Designation: Multiple Farms-
28 Parker, Sykes, Matheny, Brooks, Ward, and Finley
29 The Board considered approving applications from multiple landowners/farms to certify
30 qualifying farmland within the, Caldwell, Cane Creek/Buckhorn, White Cross, Cedar Grove, and
31 Schley/Eno Voluntary Agricultural Districts; and enroll the lands in the Orange County Voluntary
32 Agricultural District (VAD) and the Enhanced Voluntary Agricultural District (EVAD) programs.
33 Gail Hughes, Orange County Soil and Water Conservationist, presented the following
34 PowerPoint:
35
36 Orange County
37 Voluntary Farmland Preservation Program
38 Voluntary and Enhanced Voluntary Agricultural Program
39 June 7, 2016
40
41 Orange County VAD/EVAD Program
42 Benefits of Agricultural Districts
43 > Voluntary Agricultural District is a 10 year commitment for farm to be in active farm
44 production, but the landowner can be withdrawn from the VAD at any time, for any
45 reason, with a 30 day notification.
46 > Enhanced Voluntary Agricultural District is an irrevocable 10 year commitment to be
47 in active farm production, therefore the "enhanced" qualifies farm for up to 90% cost
48 share rates and a priority for state and federal grants funds.
49 Benefits include: (listing a few)
6
1 ➢ Makes public more aware of the local agricultural and its vital role in the economics of
2 the county;
3 ➢ Recorded notice of agricultural district property is recorded at County Land Records
4 office;
5 ➢ Land search on all properties within a 1/2 mile radius has notification of the agricultural
6 status, therefore, the agricultural landowner has increased protection from nuisance
7 lawsuits.
8 ➢ Agricultural Preservation Board can request public hearings for proposed condemnation
9 of VAD land and utility assessments may be suspended or waived on EVAD land if not
10 connected to the utility.
11 ➢ Farm may receive up to 25% of gross sales from the sale of non-farm products and still
12 maintain its zoning exemption as a bona fide farm. (EVAD only)
13 ➢ Signs are placed on farms, for public to know location of VAD/EVAD farms.
14
15 Brief Farm Descriptions
16 Parker Family Farm
17 Randall and Renee Parker
18 Owner Randal Parker has submitted an application to enroll two (2) parcels of land totaling
19 26.89 acres as qualifying farmland for the Voluntary Agricultural District program (VAD) in the
20 Caldwell Agricultural District. The farm operation includes tobacco, small grain, hay and
21 managed woodland. These parcels are adjacent to other parcels owned by the Parkers and are
22 already enrolled into the Voluntary Agricultural Program. The Parker property has been
23 evaluated against each of the VAD certification requirement standards and meets or exceeds
24 all of the measures above.
25
26 Sykes Family Limited Partnership
27 Jeff Sykes
28 Cane Creek/Buckhorn Agricultural District. Farm operation includes dairy cattle, pastures, corn,
29 grain, hay crops and managed woodland/forestry acres. Owners of the Sykes Family Limited
30 Partnership, Jeff Sykes and family, have submitted an application to enroll four (4) parcels of
31 land totaling 284.96 acres as qualifying farmland; 125.61 acres for the Voluntary Agricultural
32 District (VAD) program and 159.35 acres for the Enhanced Voluntary Agricultural District
33 program (EVAD) in the Cane Creek/Buckhorn District. The farm operation includes dairy cattle,
34 pasture, corn, grain, hay crops, and managed woodland. The Sykes property has been
35 evaluated against each of the VAD and EVAD certification requirement standards and meets or
36 exceeds all of the measures above.
37
38 VAD=125.61 acres
39 EVAD= 159.35 acres
40 (included in an Orange County permanent conservation easement)
41 Total farm acres = 284.96
42
43 Genesis Farm
44 Dr. Trudy Matheny
45 White Cross Agricultural District
46 Farm includes pasture, hay crops, seasonal vegetables, cut flowers, fruits, and herbs.
47 VAD = 17.98 acres
48 Owner of the Genesis Farm, Dr. Trudy Matheny, has submitted an application to enroll two
49 (2) parcels of land totaling of 17.98 acres as qualifying farmland for the Voluntary Agricultural
7
1 District (VAD) program located in the White Cross Agricultural District. The farm includes
2 seasonal vegetables, cut flowers, fruit, and herbs. The farm has been evaluated against each of
3 the VAD certification requirement standards and meets or exceeds all of the measures above.
4
5 David and Leslie Brooks
6 Crooked Creek Farm
7 Caldwell Agricultural District
8 Farm includes horses, pastures, hay crops, and managed woodland.
9 VAD= 84 acres
10 Owners of the Brooks Farm, David and Leslie Brooks, have submitted an application to enroll
11 two (2) parcels of land totaling 84 acres as qualifying farmland for the Voluntary Agricultural
12 District (VAD) program in the Caldwell Agricultural District. The farm operation includes horses,
13 pastures, hay crops and managed woodland. The Brooks Farm property has been evaluated
14 against each of the VAD certification requirement standards and meets or exceeds all of the
15 measures above.
16
17 Joe and Katherine Ward
18 Schley/Eno Agricultural District
19 Farm includes livestock, pastures, and hay crops.
20 Owners Lacy Joe and Katherine Ward have submitted an application to enroll three (3)
21 parcels of land totaling 34.7 acres as qualifying farmland for the Voluntary Agricultural District
22 (VAD) program in the Schley/Eno Agricultural District. The farm operation includes beef cattle,
23 pastures, and hay crops. The Ward Farm has been evaluated against each of the VAD
24 certification requirement standards and meets or exceeds all of the measures above.
25 VAD =34.7 acres
26
27 Patsy Finley
28 Stephen and Suzanna Finley
29 Cedar Grove Agricultural District
30 Fa Owners Patsy Finley and Stephen and Suanne Finley have submitted an application to
31 enroll
32 five (5) parcels of land totaling 88.73 acres as qualifying farmland for the Voluntary
33 Agricultural District (VAD) program in the Cedar Grove Agricultural District. The farm
34 operation includes horses, pastures, hay crops and managed woodland. The Finley Farm
35 has been evaluated against each of the VAD certification requirement standards and meets
36 or exceeds all of the measures above.
37 Farm includes horses, pasture, hay crops, wildlife habitat and managed woodland
38 VAD =88.73 acres
39
40 Orange County Voluntary and Enhanced Voluntary Agricultural Program
41 • Requesting approval from Commissioners to accept six (6) farms into the program.
42 • 378* acres in the VAD
43 • 159* acres in the EVAD.
44 • If approved, total of acres increase in both programs: 537* acres
45 • * = rounded acres
46
47 Overview Map
48 June 2016
49 VAD = 8914 acres
50 EVAD = 2018 acres
8
1 Total Acres =10,932*
2 * = rounded acres
3
4 A motion was made by Commissioner Price, seconded by Commissioner Rich for the
5 Board to certify the six (6) farm properties noted above totaling 378 acres (VAD) and 159 acres
6 (EVAD) (rounded acreage) as denoted in the attached documentation as qualifying farmland;
7 designate it as a Voluntary or Enhanced Voluntary Agricultural District farm within the Caldwell,
8 Cane Creek/Buckhorn, Schley/Eno, Cedar Grove, and White Cross Voluntary Agricultural
9 Districts; and enroll the lands in the Orange County Voluntary Agricultural District (VAD) and the
10 Enhanced Voluntary Agricultural District (EVAD) programs.
11
12 VOTE: UNANIMOUS
13
14 With approval of these additional acres, the Orange County Voluntary Agricultural District
15 Program will have enrolled 76 farms - totaling 8,914 acres in the VAD and 2,018 acres in the
16 EVAD for a total of 10,932 acres (rounded) in the program.
17
18 5. Consent Agenda
19
20 • Removal of Any Items from Consent Agenda
21
22 • Approval of Remaining Consent Agenda
23 A motion was made by Commissioner Burroughs, seconded by Commissioner Jacobs to
24 approve the Consent Agenda.
25
26 VOTE: UNANIMOUS
27
28 • Discussion and Approval of the Items Removed from the Consent Agenda
29
30 a. Minutes
31 The Board approved the minutes from May 5, 10, 12 and 17, 2016 as submitted by the
32 Clerk to the Board.
33 b. Motor Vehicle Property Tax Releases/Refunds
34 The Board adopted a resolution, which is incorporated by reference, to release motor
35 vehicle property tax values for five (5) taxpayers with a total of five (5) bills that will result in
36 a reduction of revenue in accordance with NCGS.
37 c. Property Tax Releases/Refunds
38 The Board adopted a resolution, which is incorporated by reference, to release property tax
39 value for one (1) taxpayer with a total of one (1) bill that will result in a reduction of revenue
40 in accordance with North Carolina General Statute 105-381.
41 d. JCPC Certification for FY 2016-2017
42 The Board approved the Orange County Juvenile Crime Prevention Council (JCPC)
43 Certification for FY 2016-2017 and authorized the Chair to sign.
44 e. Impact Fee Reimbursement Request— Habitat for Humanity
45 The Board approved the reimbursement of impact fees as requested by Habitat for
46 Humanity in the amount of$84,345 for fifteen (15) homes recently constructed in the
47 County for low income persons.
48 f. Comprehensive Plan and Unified Development Ordinance (UDO) Amendment Outline
49 and Schedule for the September 2016 Quarterly Public Hearing — Secondary Uses
9
1 The Board approved process components and schedule for an upcoming government-
2 initiated Unified Development Ordinance (UDO) amendment for the September 12, 2016
3 Quarterly Public Hearing regarding the establishment and permitting of secondary uses in
4 the UDO.
5 g. Comprehensive Plan and Unified Development Ordinance (UDO) Amendment Outline
6 and Schedule— Modification of the Existing Zoning Boundaries for Non-Residentially
7 Zoned Parcels
8 The Board approved process components and schedules for Zoning Atlas Amendments
9 within the Bingham, Cheeks, and Cedar Grove Townships.
10 h. Request for Road Additions to the State Maintained Secondary Road System
11 The Board made a recommendation to the North Carolina Department of Transportation
12 (NCDOT), and the North Carolina Board of Transportation (NC BOT), concerning a petition
13 to add Phoenix Drive, Edgar Street, Lizzie Lane, and Gracie Circle in Phoenix Place
14 Subdivision to the State Maintained Secondary Road System.
15 i. Morinaga Public Water & Sewer -Transfer of Ownership to City of Mebane
16 The Board transferred ownership of the recently constructed water and sewer utility
17 infrastructure to the City of Mebane and authorized the Chair to sign.
18 j. County Attorney and Clerk to the Board Employment Agreement Amendments
19 The Board amended the Employment Agreements governing the terms and conditions of
20 the County Attorney's and Clerk to the Board's employment.
21
22 6. Public Hearings
23 NONE
24
25 7. Regular Agenda
26
27 a. Bicycle Safety Task Force Appointments and Identification of Commissioner
28 Liaison
29 The Board reviewed applicants to the Bicycle Safety Task Force, consider an amended
30 Bicycle Safety Task Force Resolution, and make appointments.
31
32 ITEM DEFERRED to JUNE 21, 2016 MEETING
33
34 b. Amendment to the Orange County Code of Ordinances — Mobile Food Vending
35 Businesses
36 The Board considered adopting rules regulating the operation of mobile food vending
37 businesses in Orange County and authorizing the Chair to sign.
38 John Roberts presented the following background information:
39
40 This item is presented in response to a Board petition to expand the opportunities for mobile
41 food vending businesses in Orange County.
42
43 Currently mobile food vending units are a lawful use of property in Orange County. The Orange
44 County Code of Technical Ordinances ("UDO") does not address mobile food vending
45 businesses. Recent court decisions have made clear that unless a use is specifically prohibited
46 by law, the presumption will be for the free use of property in favor of the property owner.
47
48 Among other things the proposed ordinance prohibits the operation of mobile food vending
49 units on residentially zoned property, requires all permits and grade cards to be posted in a
50 conspicuous location, mandates commercial general liability insurance coverage, imposes
10
1 distance limitations on the siting of mobile food vending units, and prohibits the smoking of
2 tobacco products within the confines, or within 100 feet, of mobile food vending units.
3
4 Staff for both the Planning and Inspections Department and the Health Department consulted
5 on the proposed ordinance and their suggestions are included in the draft.
6
7 John Roberts said if any violations were incurred, it would be a misdemeanor. He said
8 permits would not be issued, but rather violations would be reported as discovered by the public
9 or a health inspector, to the Sheriff's department who would issue a citation.
10 Commissioner Rich asked if John Roberts could give an example of a violation if a food
11 truck is parked in a commercial parking lot.
12 John Roberts said if there are only two parking spaces available, the food truck may not
13 occupy those spaces and in turn interfere with the business. He said any violations would go
14 against a property owner, not the vendor.
15 Commissioner Rich referred to section C.8-120 and asked if there were limited hours
16 when a truck can be in a commercial zone.
17 John Roberts said time restrictions would still apply if the truck was within 200 feet of a
18 residential area. He added that this is not an existing ordinance, and the BOCC can adjust the
19 language, as it deems necessary.
20 Commissioner Rich said she would like to look at that issue a bit closer, since 9:00 p.m.
21 is very early as compared to others such as Carrboro, Durham and Raleigh.
22 Commissioner Price asked if the ordinance would apply to areas such as the courthouse
23 lawn.
24 John Roberts said it only applies to Orange County's jurisdiction, the unincorporated
25 sections of the County. He said the courthouse lawn would be in the jurisdiction of the Town of
26 Hillsborough. He said County ordinances apply to County owned properties and parking lots.
27 Commissioner Price asked if food trucks would be permissible at the Flea Market at
28 Buckhorn.
29 John Roberts said yes.
30 Commissioner Price asked if there would be time restrictions, if the truck is in a purely
31 commercial area with no residences nearby.
32 John Roberts said time restrictions only apply to a commercial area that is within 200
33 feet of a residential area, or on any residential lot where there is a private event occurring. He
34 said the idea of the time limitations is to be respectful of residents and late-night noise.
35 Commissioner Price asked if food trucks would come under the same standards as a
36 regular establishment. She said she imagines many patrons would walk or cycle to these food
37 trucks.
38 John Roberts asked if Commissioner Price could clarify what she means by "same
39 standards".
40 Commissioner Price said when one opens a restaurant; one has certain parameters one
41 must follow.
42 John Roberts said no, the parking requirements for a restaurant are itemized in the
43 Unified Development Ordinance (UDO). He said a commercial site has a minimum number of
44 parking spaces that it must maintain, and if the food truck interfered with this number, then the
45 property owner is responsible for insuring the proper numbers of spaces are available.
46 Commissioner Pelissier referred to bona fide farms, and asked if they could have a food
47 truck that is their own business or a food truck to come on to the property to host an event.
48 John Roberts said it would depend what the food truck was for, and it would be allowed
49 for a special event, cultural, or agri-tourism event. He said the biggest restriction is that food
50 trucks cannot be allowed on undeveloped property.
11
1 Commissioner Dorosin reviewed the parking issue. He asked if he had a business that
2 was required to have 10 parking spaces, would he need to insure that all 10 remain available if
3 a food truck was to be on site.
4 John Roberts asked if the example is from the point of view of the property owner or the
5 food truck owner.
6 Commissioner Dorosin said he is unclear on who is responsible.
7 John Roberts said it is his perspective that if a business must have 10 parking spaces
8 available, and a food truck arrives without causing major impact to the flow of business, it would
9 be acceptable, even if 10 spaces are not technically available. He said the Planning
10 Department may disagree with him on this point. He said it may be a problem if all the spaces
11 are filled and the food trucks arrive to wait for an open space, thus preventing customers from
12 having access to the business.
13 Commissioner Dorosin said that is problematic since these are the businesses spaces,
14 and he is giving up two of them.
15 John Roberts said it is only problematic if the issue is not resolved. He said if the
16 property owner received a violation, it could be addressed between the property owner and the
17 food truck owner.
18 Commissioner Dorosin said there needs to be more clarity on this issue.
19 Commissioner Burroughs asked if there are times when notices of parking lot violations
20 are given out.
21 John Roberts said he is not aware of any, but if it does arise, it is usually surrounding an
22 up fit of an existing property.
23 Craig Benedict, Orange County Planning Director, said the square footage, use and
24 necessary parking spaces for a building are determined during the site plan process. He said
25 the required number of parking spots must be built, and this is checked during the final
26 certificate of occupancy process.
27 Commissioner Burroughs said it is unlikely that the Planning Department would be
28 seeking to find food truck violations to cite.
29 Craig Benedict agreed with the Attorney that disputes would be resolved between the
30 property owner and the food truck owner. He said the County would likely only get involved if
31 the operation of the food truck is inconsistent with the UDO.
32
33 PUBLIC COMMENT:
34 Ashley DeSena said she agreed that the proposed time limits were a bit restrictive, but
35 did understand the desire to be respectful of the noise ordinance. She said she did not fully
36 understand the rational for prohibiting a food truck on residential or undeveloped properties,
37 outside of the given scenarios mentioned in the proposed language. She said as long as public
38 safety standards are met, and the food truck complies in all other ways, she would find it
39 acceptable to allow food trucks on residential property as well as undeveloped property.
40 Ashley DeSena asked if this issue had been presented to the Planning Board.
41 John Roberts said this would not go to the Planning Board because it is not part of the
42 UDO.
43 Ashley DeSena said she thought it would be good to go to the Planning Board to flesh
44 this issue out and gather more public input.
45 Commissioner Price said this came to the BOCC when Commissioner Rich petitioned to
46 make these food trucks available, but she finds this proposed language to be adversarial to the
47 food truck vendors. She agreed that these vendors should be held to the same health
48 regulations as any other food establishments.
49 Commissioner Rich said she does not understand the parking issue and asked if the
50 food truck has to get permission to go onto a property.
12
1 John Roberts said yes.
2 Commissioner Rich asked if permission is received then why would parking be an issue.
3 John Roberts said he does not see this as an overall problem, and he said hopefully the
4 two entities, vendor and property owner, would have worked out parking issues beforehand.
5 Commissioner Rich agreed. She said she does have a problem with the 9:00 p.m.
6 stopping time and would like to have a conversation about changing this time.
7 Commissioner Pelissier said she is not concerned about the 9:00 p.m. time limit, since it
8 says it is only enforceable within 200 feet of a residence. She said she imagines that most
9 food trucks will not be within this distance of a residence, unlike in municipalities where
10 commerce and residences are more closely located. She said she would be willing to extend
11 the time somewhat, but not too much later.
12 Commissioner Dorosin referred to the section about permits and said it was his
13 understanding that permits would not be required.
14 John Roberts said that is correct.
15 Commissioner Dorosin asked if the section pertaining to permits could be clarified.
16 John Roberts said that referred to the health grade cards that a food truck must get from
17 the Health Department, post and make available for inspection.
18 Commissioner Dorosin referred to the question of time limits, and asked if other
19 ordinances contained any distance requirements pertaining to residential properties or other
20 prohibitions to food truck operations on residential property.
21 Commissioner Rich said the other ordinances that she reviewed did not have such
22 restrictions.
23 Commissioner Dorosin said he would like to see a map showing the commercial areas
24 in the County and where this ordinance would allow food trucks to operate. He said the
25 question of time limits may be a moot point, as commercial areas may be few and far between.
26 Commissioner Price said that is why she asked the earlier question about food trucks on
27 Orange County property within the Town of Hillsborough at a later hour.
28 Commissioner Pelissier said it is not the commercial properties that are an issue, but
29 rather the farms in Orange County which are numerous and some may be within the limit of
30 residential properties.
31 Chair McKee asked if the nodes around intersections are considered commercial.
32 John Roberts said yes.
33 Commissioner Rich said she is still concerned about the 9:00 p.m. time limit, and she
34 would support moving it to midnight.
35
36 A motion was made by Commissioner Rich seconded by Commissioner Dorosin for the
37 Board to adopt the mobile food vending business provisions into the Orange County Code of
38 Ordinances, and change the operation time from 8:00 a.m-12:00 a.m., authorize the Chair to
39 sign the attached Resolution of Adoption, and authorize the County Attorney to make any minor
40 non-substantive changes or corrections that may be necessary prior to submission of the
41 amendment to Municode.
42
43 Commissioner Jacobs said he would support the motion, if the ending time is 10:00 p.m.
44 Chair McKee said he would also support the 10:00 p.m. time frame.
45 Commissioner Rich asked if the time limit could be extended at a later date, if there was
46 public demand to do so.
47 John Roberts said the ordinance would need to be amended, which would be a
48 straightforward process.
49 Commissioner Dorosin suggested the option of keeping the time limit at midnight, but
50 increasing the length of the residential limits.
13
1 Commissioner Price said this is Orange County, and she questions if there will be many
2 people searching for food trucks late at night. She said it is better to extend the hours than the
3 residential limits.
4 Commissioner Jacobs agreed that it is easier to regulate time than distance.
5 Commissioner Rich said she would amend her motion to 10:00 p.m., but she would like
6 to re-visit the conversation at a later date.
7 Commissioner Price asked if special events would be exempt from this time limit.
8 John Roberts said the time limit would include special events on residential properties,
9 or within 200 feet of residential properties.
10 Chair McKee agreed with Commissioner Jacobs on the time of 10:00 p.m.
11 Commissioner Rich and Commissioner Dorosin agreed to amend the motion.
12
13 A motion was made by Commissioner Rich, seconded by Commissioner Dorosin for the
14 Board to adopt the mobile food vending business provisions into the Orange County Code of
15 Ordinances, and change the operation time from 8:00 a.m-10:00 p.m., authorize the Chair to
16 sign the attached Resolution of Adoption, and authorize the County Attorney to make any minor
17 non-substantive changes or corrections that may be necessary prior to submission of the
18 amendment to Municode.
19
20 VOTE: UNANIMOUS
21
22 c. Amendment to the Orange County Code of Ordinances Regarding Massage
23 Regulation
24 The Board considered amending the Orange County Code of Ordinances related to the
25 regulation of massage practitioners and businesses and authorize the Chair to sign.
26 John Roberts said this comes out of a request from the tax department, since they
27 handle all of the licensing fees for these businesses, and they wanted to change some
28 language in light of some legislative changes. He said this is not a privilege license fee, but
29 rather has always been a regulatory fee. He said the language in the ordinance said privilege
30 fee.
31 John Roberts said he made the proposed changes, along with a few other changes. He
32 said he spoke to six massage practitioners who had paid this fee in 2015, and they should not
33 have been charged this fee due to their practices being located outside of Orange County. He
34 said those who have paid the County fee should not have done so. He said the Towns do not
35 enforce such an ordinance.
36 John Roberts said the State has their own licensing board on this issue, and those
37 regulations are similar to those in the Orange County ordinance. He said he is changing
38 "privileged" to "regulatory" and is asking the Board to repeal this section as it pertains to
39 massage therapists, and only leave in the section that pertained to massage businesses. He
40 said none of these businesses currently exist in Orange County.
41 John Roberts said the proposed language requires business applicants to submit a
42 certified criminal background check and addresses the issue of appeals.
43 Commissioner Jacobs asked if the unnecessarily paid fees could be refunded.
44 John Roberts said this could be pursued, and this only generated a few hundred dollars
45 per year.
46 Commissioner Jacobs asked if there is limit to how far back would John Roberts
47 recommend refunding.
48 John Roberts said he had only verified back to 2015.
49 Dwane Brinson, Orange County Tax Administrator, said his office can review the
50 records, and as people are located, his office can provide refunds.
14
1 Commissioner Jacobs said the point at which the State changed the law seems to be a
2 good cut off point. He said those who have wrongly paid the fee could be encouraged to
3 donate the fees to the County.
4 Commissioner Dorosin asked if the proposed amendment distinguishes between
5 massage therapists, who are licensed by the State, and massage businesses.
6 John Roberts said this amendment would apply to independent and stand-alone
7 businesses for massage therapy, and it no longer applies to the individual massage therapists.
8 Commissioner Price clarified that the change is being made from a privileged license to
9 a regulatory license and asked if there is a difference between the two.
10 John Roberts said one can get a privilege license, which allows one to do business in
11 the County whether one actually does business or not. He said a regulatory license is for one
12 conducting an activity in a part of the County where the County has authority.
13 Commissioner Price asked if this is similar to someone applying for site plan
14 development.
15 John Roberts said no, this is not like a planning permit. He said this is much less time
16 consuming.
17 Commissioner Price asked if this is akin to a processing fee.
18 John Roberts said yes, and he said it is a way to insure that businesses are being
19 operated legitimately.
20
21 A motion was made by Commissioner Rich, seconded by Commissioner Pelissier for the
22 Board to adopt these massage business amendments into the Orange County Code of
23 Ordinances, authorize the Chair to sign the attached Resolution of Adoption, and authorize the
24 County Attorney to make any minor non-substantive changes or corrections that may be
25 necessary prior to submission of the amendment to Municode.
26
27 Commissioner Jacobs added a stipulation that John Roberts and the tax office have a
28 reasonable amount of time to reimburse those who have wrongly paid fees over the years.
29 Both motion makers accepted this.
30
31 VOTE: UNANIMOUS
32
33 d. Approval of Contract to Purchase Real Property—S.L. Efland Heirs and Approval
34 of Budget Amendment#9-A
35 The Board considered approval of a contract to purchase approximately 37 acres from
36 the S.L. Efland Heirs, LLC for an expansion of the County's Soccer.com Center in Efland,
37 approval of Budget Amendment#9-A and authorize the Chair to sign.
38 David Stancil, Department of Environment, Agriculture, Parks and Recreation (DEAPR)
39 Director, reviewed the background information, and showed some photographs via a
40 PowerPoint presentation. He gave some facts and figures of the current facility, noting it has
41 become a destination facility.
42
43 The S.L. Efland Heirs, LLC owns approximately 37 acres located adjacent to Orange County's
44 Soccer.com Center on West Ten Road in Efland. The County was interested in acquiring the
45 property for an expansion of the soccer center facilities. Since the center opened in August
46 2009, there has been an increasing need for additional parking and playing fields; however
47 there is no available space for new facilities on the existing County property.
48
49
50
15
1 Rich Shaw, Land Conservation Manager, reviewed the contract information:
2
3 The property is located four miles west of Hillsborough, and is part of a larger, 87-acre tract that
4 is divided by Interstate 85/40. The County was only interested in acquiring the middle portion of
5 the tract located south of the Interstate and north of West Ten Road. The 37-acre site shares a
6 property boundary with the center and has 600 feet of frontage along West Ten Road.
7
8 The existing Soccer.com Center is highly popular for both recreational leagues and also for club
9 teams, tournaments and soccer showcase events. It features five full-sized soccer fields, one
10 practice field, a '/2-mile walking track, concession stand, shelters, and restroom facilities. If the
11 County acquires the adjacent property, it would allow for the potential of an additional three
12 playing fields, vehicle parking, restroom facilities and a retention pond to capture stormwater
13 and drainage from the existing fields. The collected water could be used to supplement well
14 water used to irrigate the fields. Other potential uses of the site include nature/running trails and
15 tennis courts.
16
17 The site would address a significant need - additional parking. Currently, there are 108 spaces
18 for vehicles at the park and another 120 spaces available for use at Gravelly Hill Middle School.
19
20 There is a need for 250 additional parking spaces or more to accommodate league play and
21 special soccer tournaments and events.
22
23 The subject property is zoned Economic Development Buckhorn Higher Intensity (EDB-2),
24 which is intended for a range of light industrial, distribution, retail, office, and services uses in
25 the Buckhorn Economic Development District. Allowed uses include parks, government
26 buildings, manufacturing, assembly and processing, wholesale trade, as well as various retail
27 and services with a conditional use permit. Although the property is in an Economic
28 Development District, there are no public water and sewer services currently available to this
29 site, and this particular property has topography that would have made it more expensive for a
30 business to link the property to the existing or future public sewer network. The appraised value
31 of the property was reduced by $300,000 to account for that constraint on land use.
32
33 The property is entirely undeveloped and forested with a mixture of immature pine and
34 hardwoods. A perennial stream runs from north to south along the eastern property boundary
35 and will need to be buffered from any construction. The stream flows to a small wetland located
36 in the far southeast corner of the property, and then enters a culvert under West Ten Road.
37
38 The owners have agreed to sell the property to Orange County for $740,000 (appraised value).
39 The County is currently completing its due diligence by completing a title search, a Phase 1
40 environmental site assessment (ESA), and a boundary survey. Following the completion of
41 those items, and the findings are deemed satisfactory, the parties will schedule a closing for the
42 transaction to occur by July 31, 2016 or as soon as possible thereafter.
43
44 FINANCIAL IMPACT: The purchase price is $740,000 ($20,000 per acre), with an additional
45 $12,000 - $15,000 anticipated in transaction costs (survey, Phase 1 ESA, title search/closing).
46 A portion of the funding for the acquisition ($425,000)would come from the approved Capital
47 Improvement Project funds budgeted for Soccer.com Center land acquisition in FY 2015-16,
48 and the remaining approximately $330,000 would come from the Lands Legacy Capital Project.
49 With this allocation, approximately $3.2 million remains available in the Lands Legacy Capital
50 Project.
16
1 Commissioner Jacobs asked if the number of acres at the existing complex is known.
2 Rich Shaw said about 40 acres.
3 Commissioner Dorosin clarified that the County owns the property and leases it to
4 soccer.com.
5 David Stancil said the County would own the property and the complex, and the naming
6 rights have been sold to soccer.com. He said it is operated by Orange County staff, but there
7 are many vendors and clubs that use the facilities and put on events for which they pay a fee.
8 Commissioner Dorosin asked if the price for the naming rights could be given.
9 David Stancil said there is a new 5-year contract, and it is approximately $35,000 per
10 year.
11 Chair McKee asked if the fees paid by users are standard, hourly, daily, on a floating
12 scale, etc.
13 David Stancil said there are two income streams. He said the first is the concession
14 revenues, which are about $40,000/year. He said the fee revenue schedule is worked out each
15 year, and it is in the County fee schedule. He said there is an in-County fee and an outside-
16 County fee.
17 Chair McKee asked if there is a ballpark number for the amount of revenue collected
18 from fees.
19 David Stancil said field permit revenues are $40,000 to 50,000 per year, for a total of
20 $85,000 to $90,000 per year. He said this total does not include the Soccer Showcase, which
21 would bring the total revenue closer to $100,000.
22 Chair McKee said this is a net positive facility and an economic development driver.
23 Commissioner Jacobs said this facility was put in an economic development district,
24 because it was known that it would be an economic development driver. He said it is important
25 to highlight that there are significant natural areas behind the playing fields, which will be
26 continuous when they connect to this new property.
27 Commissioner Jacobs said he would like to know if teachers at Gravelly Hill School use
28 these natural areas for educational purposes.
29 David Stancil said there is also a cross-country trail.
30 Commissioner Rich asked if the building of hotels is being encouraged in that area, and
31 the Visitors Bureau would like to capture these bed nights with these tournaments.
32 David Stancil said this is an international destination for soccer.
33 Commissioner Burroughs said hotels are critical and need to be as close as possible to
34 these fields.
35 David Stancil said many tournaments require these players and families to stay in local
36 hotels.
37 Commissioner Jacobs said this Board had never seen the soccer symposium report
38 from years ago, and he asked David Stancil to share this with the full Board.
39
40 A motion was made by Commissioner Jacobs, seconded by Commissioner Price for the
41 Board to:
42 1) Approve the purchase of approximately 37 acres of land located on West Ten Road from the
43 S.L. Efland Heirs, LLC and approve Budget Amendment#9-A with the amended Capital Project
44 Ordinances;
45 2) Authorize the Chair to sign the contract on behalf of the County, subject to final review by
46 staff and County Attorney; and
47 3) Instruct the County Attorney and staffs from DEAPR and Financial Services to schedule and
48 complete a closing on the property expected to occur on or before July 31, 2016.
49
50 VOTE: UNANIMOUS
17
1
2 e. New Slogan for Interstate NCDOT Welcome Sign
3 The Board reviewed slogans submitted for the Interstate Welcome Sign campaign that
4 encouraged residents to help Orange County develop a slogan for its Interstate Welcome Signs
5 and consider selecting a slogan to use on the Interstate Welcome Sign.
6 Laurie Paolicelli reviewed the following background:
7
8 BACKGROUND:
9 Currently the North Carolina Department of Transportation (NCDOT) Interstate sign on 1-40
10 (west bound exit 269) uses the slogan, "You'll be a Fan for Life." NCDOT needs to replace the
11 sign due to damage. Prior to its replacement, the Board of County Commissioners embarked
12 on an initiative to develop a new slogan to be incorporated into the welcome sign. The slogan
13 contest was implemented by the Orange County Visitors Bureau, using a local media partner to
14 promote the campaign and track submissions. From the nearly 900 slogans submitted, the list
15 was narrowed to 495. From there, duplicates and Chapel Hill (exclusively) slogans were
16 eliminated, which provided 51 slogans, which were viable for consideration.
17
18 At the contest's end in mid-January, the Visitors Bureau's media partner worked with the Board
19 to narrow the list to 11. This list of 11 was posted on media sites for public review and
20 feedback through an on-line opinion poll.
21 Laurie Paolicelli said the response from the public was amazing. She said her media
22 partners are signed up to speak on this, since they were intricately involved in this process and
23 contest. She said all agreed to let the residents direct the conversation, and the residents
24 mostly told them of Orange County's progressive values and social justice assertiveness. She
25 reviewed some of the highlights of the campaign via PowerPoint slides:
26
27 • Nine week promotion, launched in December 2015
28 • 892 Total entries received
29 • Four major themes: progressive values, Orange, Tar Heel, and the "other" blue team.
30 • 2,000 fans voted on their top favorites
31 • Picture and graphs
32 • #1 vote: "Visit Today and Stay For Life".
33
34 Laurie Paolicelli said it was made clear to voters that the quantity of votes received by a
35 slogan would not necessarily determine the outcome in the contest. She said she is not
36 recommending this one, as it so similar to the current slogan. She went through the top 11 vote
37 getters.
38
39 PUBLIC COMMENT:
40 Jan Bolick said she is here representing WCHL, and said they were thrilled with their
41 role in this contest and process. She said the campaign was launched in December 2015 and
42 ran through January 2016 with on air interviews with Orange County Commissioners on this
43 slogan process. She said when the slogans were whittled down to 11 they were put out as "fan
44 favorites," noting to the public that the Board of County Commissioners would make the final
45 choice. She said there was a great deal of excitement, which has hit a lull for three months
46 while County staff and the BOCC were deliberating.
47 Bob Burtman thanked the Board of County Commissioners for its support of his local
48 radio station in Hillsborough. He said they were asked to participate in this process, and they
49 were amazed at all of the positive reception and the admissions of slogans. He said public
50 engagement was high. He encouraged the Board to pick a slogan in a timely manner, which
18
1 recognizes this unique opportunity to reach many on the highways in Orange County. He said
2 all four finalists are serviceable but two are fairly generic.
3 Laurie Paolicelli showed the top vote getters on signs to give the Board a "visual". She
4 said it is hoped that the new slogan will be added to Orange County buses, as well as Chapel
5 Hill-Carrboro buses.
6 Commissioner Jacobs asked if the new logo will be used on the sign.
7 Laurie Paolicelli said the Department of Transportation (DOT) does not have a
8 preference on the logo.
9 Laurie Paolicelli showed a DOT "spec" for the sign and showed it to the Board.
10 Commissioner Rich asked if the Orange County logo or seal will be in color.
11 Laurie Paolicelli said yes.
12 Commissioner Burroughs said the public has been involved, and it is time for the BOCC
13 to move forward on this process.
14 Commissioner Burroughs said she liked the old logo, but is excited about this process
15 and hopes it can be finished this evening.
16 Commissioner Burroughs suggested choosing between slogans #2 and #3.
17 Commissioner Jacobs asked if having the logo and the phrase on the DOT Sign would
18 be a bit busy.
19 Laurie Paolicelli said DOT would insure all would be to scale, and the Board can use
20 either the seal or logo.
21 Commissioner Rich said she liked slogans #2 and #7.
22 Commissioner Pelissier said she liked slogans #2 and #3, but really preferred #2
23 Commissioner Price agreed with Commissioner Pelissier.
24 Commissioner Dorosin said he wished the slogans were more unique. He said slogans
25 #2 and #3 are probably the best ones, but are also generic.
26 Commissioner Jacobs said none captivate him, but he would accept number#2.
27 Chair McKee said he liked number#2.
28
29 A motion was made by Commissioner Burroughs, seconded by Commissioner Pelissier
30 for the Board to choose --Around the corner, ahead of the curve -- slogan to use on the new
31 Interstate 40 Welcome Sign, and discuss other potential uses for the new slogan.
32
33 Commissioner Dorosin said this was a successful process, since it did engage the
34 public.
35 Commissioner Price asked if a decision was needed regarding the use of either the seal
36 or the logo.
37 Laurie Paolicelli said it had been designed with the seal in mind, but DOT is open to
38 either. She said a vote by the BOCC would be helpful.
39
40 VOTE: UNANIMOUS
41
42 A motion was made by Commissioner Price, seconded by Commissioner Burroughs to
43 use the logo on the DOT signage.
44
45 VOTE: UNANIMOUS
46
47 8. Reports
48
49 a. Status Report on Orange County Community Centers
19
1 The Board received a report on the current activity/status and operational plans for the
2 County's three community centers.
3 David Stancil presented the following information:
4
5 At its annual retreat in January, the Board identified community centers as a top priority for the
6 present and upcoming fiscal years. In June 2015 the Board also approved a top priority for the
7 present and upcoming fiscal years. In June 2015 the Board also approved a new Community
8 Center Coordinator position with the instruction to synchronize opportunities and activity at the
9 two existing centers (Efland Cheeks and Rogers Road) and one under construction (Cedar
10 Grove Community Center)with a plan using the Rogers Road Community Center as a model.
11
12 With construction underway at Cedar Grove, David Caldwell was hired as the Community
13 Center Coordinator and began work in late-January. Working with staff from DEAPR and AMS,
14 Mr. Caldwell has been meeting regularly with resident groups in both the Efland Cheeks and
15 Cedar Grove communities to plan for expanded and/or new center operations and to engage
16 the public in organizing support boards for the centers, future center activities and program
17 needs. Mr. Caldwell has also worked closely with staff to coordinate furnishings and equipment
18 for the centers, while still maintaining an active role in the Rogers Road Community Center,
19 which opened in January 2015.
20
21 Leveraging resources within and outside of County government, efforts have begun to create
22 new and/or re-energized centers at Cedar Grove and Efland Cheeks along the Rogers Road
23 model. At this time, there are emergent or existing non-profit associations at both locations as
24 noted in the report. These associations have formed or are forming Boards of Directors, using
25 the Rogers Eubanks Neighborhood Association as a template, and may offer an opportunity for
26 operations agreements as early as this fall.
27
28 As noted in the attached report of the abstract, as of June 1, all three community centers are
29 operating on a regular schedule, with a base level of temporary staff support. The Rogers
30 Road Community Center operates under its Operating Agreement with Orange County (a five-
31 year agreement approved February 19, 2014). The Rogers Road Center is open Monday-
32 Friday from 10:00 am to 3:00 pm with Center staff support, until 7:00 pm on weekdays using
33 trained community volunteers, and on Saturdays for special events and programs. The Rogers
34 Road Center is available for reservation through Orange County on Sundays.
35
36 The Efland Cheeks and Cedar Grove Community Centers are open 10:00 am — 3:00 pm at
37 present with the Community Center Coordinator and temporary part-time employees providing
38 staffing. Using the community organizing efforts currently underway, the intention is to expand
39 operational hours to the same as those at Rogers Road, once the nascent Cedar Grove
40 Neighborhood Association (CGNA) and Efland Cheeks Neighborhood Association (ECNA—
41 actual name to be determined) gain or renew formal non-profit "corporation" status from the
42 State of North Carolina and secure necessary insurance. (Both organizations are also pursuing
43 or renewing federal 501c3 non-profit status as shown in the attached report). At that time,
44 trained volunteers will be able to operate the centers for extended hours.
45
46 This model of initial operating is consistent with the Rogers Road Center approach. Staff
47 support is provided from 10:00 am — 3:00 pm, with the community encouraged to organize and
48 enter into an operating agreement with the County, at which time trained volunteers (under the
49 oversight of the neighborhood association) can work at the center and extend the operating
20
1 hours later in the day and on weekends to the degree desired by the neighborhood association
2 and the County.
3
4 Status report on Community Centers
5 June7, 2016
6
7 How we got here
8 • Identified as Board Priority
9 • Creation of Rogers Road and Cedar Grove Community Centers
10 • Community Center Coordinator Hired
11 • Meetings with Efland Cheeks and Cedar Grove community groups on interests
12 and needs
13
14 The model
15 • Use the Rogers Road Community Center approach
16 • Provide a "base" level of staff support (M-F 10-3)
17 • Engage community to create neighborhood association and incorporate, form non-
18 profit
19 • Work toward developing operating agreements
20
21 David Caldwell, Community Center Coordinator, continued the presentation:
22
23 Rogers Road Center
24 • Opened November 2014
25 • Operated by Rogers Eubanks Neighborhood Association (RENA)
26 • Leveraged additional hours through volunteers
27 • Many program offerings through grants and community outreach
28
29 Efland Cheeks Center
30 • Opened 1992
31 • Programs and activities decreased in 2000's
32 • United Voices of Efland Cheeks / The Collaborative
33 • Center open 10-3 M-F, formation of neighborhood association underway
34
35 Cedar Grove Center
36 • Grand Opening - June 18
37 • Open M-F 10-3 - June 1
38 • Cedar Grove Neighborhood Association has elected Board of Directors
39 • Community volunteers trained, on way to incorporation
40
41 Conclusion
42 • Communities engaged and working toward incorporation
43 • County base support providing seed funding
44 • Neighborhood associations working on needed legal paperwork to be able to
45 contract with County
46 • Goal — both new centers have expanded hours via operating agreements by end
47 of calendar year
48
21
1 Jeff Thompson, Asset Management Services Director, said he is very excited about this
2 update and looks forward to continued progress in the months ahead. He opened the floor for
3 questions.
4 Commissioner Dorosin said the Rogers Road Center is in the heart of its community and
5 can be safely accessed on foot. He asked if this is true at the other centers, and if access
6 needs to be considered.
7 David Caldwell said at the Cedar Grove Center, local churches are involved in volunteer
8 transportation. He said seniors tend to take public transportation to the Center.
9 He said the Efland Cheeks Center is a bit different. He said it is within walking distance,
10 but is in a more dangerous area and is an unsafe walk due to the lack of sidewalks, safe
11 crossings, and traffic signals. He said they are working with public safety to enhance this area.
12 Commissioner Dorosin asked if there is a plan for paid staff to be hired at these
13 locations.
14 David Caldwell said there is one paid staff person and one community volunteer on site
15 from 10:00 am to 3:00 p.m.
16 Commissioner Jacobs said both of these sites will be accessible by bus service. He
17 said at the Efland Cheeks Center, the Richmond Hills neighborhood is connected by a
18 greenway and another neighborhood is being built on the other side.
19
20 PUBLIC COMMENT:
21 Marie McAdoo said she is here on behalf of United Voices of the Efland Cheeks and the
22 Community, and she said she would like to express thanks to the BOCC for the efforts made so
23 far in her community. She said the part time employee is a plus for the community; however,
24 there is disappointment that funds have not been allocated in the CIP to increase the size of the
25 Efland Cheeks Community Center. She said promises have been made 15 years, but no action
26 has been taken. She said this community center is the first to have been built by the
27 community, but the County condemned it. She said the community is committed to supporting
28 all ages with a variety of educational and recreational programming. She said the community is
29 willing to work in partnership with the County, and asked if the County would consider allocating
30 funds in the upcoming budget to improve the center now.
31 Chair McKee said he has heard similar concerns from Board members, and he
32 appreciated all that the community had done for this facility.
33
34 b. SPOT P4.0 Transportation Funding Presentation
35 The Board received an update on the SPOT P4.0 Transportation Project Funding
36 process and the status of Orange County projects in the SPOT P4.0 process.
37 Max Bushell, Transportation Planner, made the following PowerPoint presentation:
38
39 Board of County Commissioners
40 Strategic Planning Office of Transportation (SPOT)
41 Prioritization 4.0 & Status of Orange County Projects
42 June 7, 2016
43
44 Presentation Topics
45 1. State Transportation Improvement Program SPOT 4.0 Process
46 2. Local Metropolitan Planning Organization/ Rural Planning Organization Processes
47 3. Orange County Projects
48 4. Schedule moving forward
49
50 SPOT Process
22
1 State Transportation Improvement Program (STIP) updated every two years
2
3 The STIP has two components:
4 • Funded Section (Years 1-5)
5 • Developmental Program (Years 6-10)
6
7 Process managed through Strategic Transportation Office of Planning (SPOT)
8 • Now in fourth round of prioritization (P4.0)
9 • Reflects changes made through Strategic Transportation Investments (STI) law
10
11 Strategic Transportation Investments law
12 Enabling legislation passed in 2013
13 Encourages statewide and regional thinking about transportation and provides local flexibility
14 Establishes process for creating the State Transportation Improvement Program
15 o New funding formula includes all capital expenditures
16 o All modes compete for same funds
17
18 Strategic Transportation Investments law
19 Project Scoring based on the Strategic Mobility Formula
20 o Data-Driven Approach
21 o Local Input
22 All projects receive a ranking from 0-100 based on quantitative criteria
23 Three categories of funding
24 o Statewide Mobility
25 o Regional Impact
26 o Division Needs
27
28 Funding Categories* (Graphs)
29 • Statewide mobility
30 o Focus on significant statewide projects
31 o 100% data driven
32 • Regional Impact
33 o Focus on regional projects
34 o 70% data-driven, 30% local input
35 • Division Needs
36 o Focus on division projects
37 o 50% data-driven
38 o 50% local input
39
40 Projects Cascade Down (chart)
41 NCDOT Funding Regions and Divisions (map)
42
43 Process and Timeline (chart)
44
45 Local MPO and RPO Processes
46 All local MPO/RPOs...
47 • Receive a set number of Local Input Points to prioritize projects using their prioritization
48 systems
49 o DCHC receives 1,800 Local Input Points
50 o B-G MPO receives 1,300 Local Input Points
23
1 o TARPO receives 1,400 Local Input Points
2 • Points typically allocated in order of NCDOT Raw Score—this maximizes likelihood of
3 funding
4 • Depending on MPO/RPO, points allocated differently
5 • Coordination with Divisions is crucial
6
7 Total of 23 Projects Carried Forward
8 DCHC MPO PROJECTS
9 * 17 projects submitted to SPOT P4.0
10 * 7 projects not carried forward in SPOT P4.0
11 * 15 total projects carried forward in SPOT P4.0
12 TARPO PROJECTS
13 * 9 projects submitted to SPOT P4.0
14 * 3 projects not carried forward in SPOT P4.0
15 * 5 total projects carried forward in SPOT P4.0
16 B-G MPO PROJECTS
17 * 3 projects submitted to SPOT P4.0
18 * 0 projects not carried forward in SPOT P4.0
19 * 3 total projects carried forward in SPOT P4.0
20
21 Orange County Projects (map)
22
23 P3.0
24 County recommended a total of 22 projects
25 • DCHC MPO — 12 projects
26 • TARPO —4 projects
27 • B-G MPO — 6 projects
28 What was funded?
29 • State Transportation Improvement Program (Years 1-5)
30 o Hillsborough Train Station
31 • Developmental Program (Years 6-10)
32 o 1-85 to Durham County Line (originally submitted by Division 7)
33 o South Churton Street Improvements — 1-40 to Eno River
34 o Orange Grove Road Extension
35 o Buckhorn Road Widening from US 70 to West Ten Road
36 Only one County project actually funded
37
38 P4.0
39 County initially recommends a total of 29 projects
40 One project funded! Or is it?
41 • 1-85 and South Churton Street Intersection Improvements
42 o May be in STIP or in Developmental Program
43 Six (6) more projects receive Regional Impacts level local input points
44 More projects will received Divisions Needs level local input points
45 Maybe 1 or 2 projects will make it to STIP and 3-5 into Developmental Program
46
47 Key Takeaways
48 Process designed to reduce list of many to list of few
49 Coordination with the NCDOT Division is crucial
50 • Both local MPOs/RPOs and Divisions must support project for it to receive funding
24
1 Each MPO/RPO has a distinct process
2 • Also, each MPO/RPO competes in different geographic area
3 • The threshold for receiving funding is different
4 Bicycle and Pedestrian projects are not a major focus of the State
5
6 9. County Manager's Report
7 Bonnie Hammersley referred to the green handout at the Commissioners' places, which
8 is the amendment list for the budget process and budget work session on June 9th
9 Bonnie Hammersley said there is also a memo in reference to impact fees related to
10 one of the amendments.
11
12 10. County Attorney's Report
13 NONE
14
15 11. Appointments
16
17 a. Agricultural Preservation Board —Appointment
18 The Board considered making an appointment to the Agricultural Preservation Board.
19
20 A motion was made by Commissioner Pelissier, seconded by Commissioner Price to
21 appoint the following to the Agricultural Preservation Board:
22
23 • Appointment to a first full term (Position #5) "Schley/Eno Vol. Ag. Dist." representative
24 for Nels Anderson, Ph.D. expiring 06/30/2018.
25
26 VOTE: UNANIMOUS
27
28 b. Alcoholic Beverage Control Board —Appointment and Chair Selection
29 The Board considered making an appointment to the Alcoholic Beverage Control Board,
30 and selecting the Chair.
31
32 A motion was made by Commissioner Price, seconded by Commissioner Pelissier to
33 appoint the following to the Alcoholic Beverage Control Board:
34
35 • Appointment to a full term (Position #5) "At-Large" representative Jamezetta Bedford
36 expiring 06/30/2019.
37
38 VOTE: Ayes, 5 (Chair McKee, Commissioner Burroughs, Commissioner Pelissier,
39 Commissioner Price, Commissioner Jacobs); Nays, 2 (Commissioner Rich and Commissioner
40 Dorosin).
41
42 Motion passed.
43
44 A motion was made by Commissioner Rich, seconded by Commissioner Jacobs to
45 appoint Anjan Desai to (Position #5) "At-Large" representative expiring 06/30/2019.
46
47 VOTE: Ayes, 2 (Commissioner Rich and Commissioner Dorosin); Nays, 5 (Chair McKee,
48 Commissioner Burroughs, Commissioner Pelissier, Commissioner Price, Commissioner
49 Jacobs)
50
25
1 Motion failed.
2
3 A motion was made by Commissioner Dorosin, seconded by Commissioner Price to
4 appoint Greg Jarvis as Chair of the ABC Board.
5
6 VOTE: UNANIMOUS
7
8 c. Animal Services Advisory Board —Appointments
9 The Board considered making appointments to the Animal Services Advisory Board.
10
11 A motion was made by Commissioner Rich, seconded by Commissioner Price to
12 appoint the following to the Animal Services Advisory Board;
13
14 • Appointment to a second full term (Position #2) "Veterinarian" representative for Dr.
15 DeWana Anderson expiring 06/30/2019.
16 • Appointment to a first full term (Position #5) "Town of Hillsborough" representative for
17 Victoria Hudson expiring 06/30/2018.
18 • Appointment to a first full term (Position #7) "At-Large" representative for Edmund
19 Tiryakian expiring 06/30/2019.
20 • Appointment to a second full term (Position #9) "Animal Welfare/Animal Advocacy"
21 representative for Judy Miller expiring 06/30/2019.
22 • Appointment to a second full term (Position #12) "Certified Animal
23 Handler/Trainer/Technician" representative for Dr. Dr. Beth Grooms expiring
24 06/30/2019.
25
26 VOTE: UNANIMOUS
27
28 d. Board of Health —Appointments
29 The Board considered making appointments to the Board of Health (BOH).
30
31 A motion was made by Commissioner Burroughs, seconded by Commissioner Pelissier
32 to appoint the following to the Board of Health:
33
34 • Appointment to a first full term (Position #2) "At-Large Pharmacist" representative for
35 Dan Dewitya expiring 06/30/2019.
36 • Appointment to a second full term (Position #9) "At-Large Dentist" representative for Dr.
37 Sam Lasris expiring 06/30/2019.
38 • Appointment to a third full term (Position #10) "At-Large Physician" representative for Dr.
39 Paul Chelminski expiring 06/30/2019.
40
41 VOTE: UNANIMOUS
42
43 SPECIAL NOTATION — In January 2016 the Board of Health voted to change the terms of each
44 position to three (3) terms in accordance with NCGS 130A-35 from two (2) terms as has been
45 the standard. Therefore each member in good standing will be eligible to serve three (3) three
46 (3) year terms.
47
48 Commissioner Jacobs said he had some concerns about the BOH going to three 3-year
49 terms, but knows that the BOH Board and the Department of Social Services (DSS) Board have
26
1 that legislative authority. He said only these two boards that have that authority and other
2 boards are not permitted to do so.
3
4 e. Durham Technical Community College Board of Trustees
5 The Board considered making an appointment to the Durham Technical Community
6 College Board of Trustees.
7
8 A motion was made by Commissioner Price, seconded by Commissioner Rich to
9 appoint Lee Storrow to the Durham Technical Community College Board of Trustees at the
10 BOCC Appointee with a term expiring June 30, 2019.
11
12 VOTE: UNANIMOUS
13
14 f. Hillsborough Board of Adjustment—Appointment
15 The Board considered making an appointment to the Hillsborough Board of Adjustment.
16
17 A motion was made by Commissioner Jacobs, seconded Commissioner Dorosin to
18 appoint the following to the Hillsborough Board of Adjustment:
19
20 • Appointment to a partial term (Position #1) "ETJ County Alternate" representative for
21 Rob Bray expiring 06/30/2017.
22
23 VOTE: UNANIMOUS
24
25 12. Board Comments
26 Commissioner Burroughs had no comments.
27 Commissioner Jacobs said there will be an update on the light rail tomorrow at the MPO,
28 and he may find out the status of the Hillsborough Train Station. He said the cap placed on the
29 light rail reportedly also affects the train station, as it caps commuter rail. He said he will let the
30 Board of County Commissioners know the outcome.
31 John Roberts said the cap is not law yet and it will be on the House floor tomorrow. He
32 said he does not expect the issue to be resolved tomorrow. He said the cap does not restrict
33 the train station until, and if, it is passed.
34 Commissioner Dorosin had no comments.
35 Commissioner Price reiterated that the grand opening of Cedar Grove Community
36 Center will take place on June 18tH
37 Commissioner Rich said the Visitors Bureau and hotels are reporting lost revenue
38 because of HB2.
39 Commissioner Rich said she and Commissioner Jacobs attended the Farm to Fork
40 event, and it was a great event where most everything was composted. She commended the
41 Solid Waste Department for this impressive effort. She said she and Commissioner Jacobs
42 were talking about how to make this event more accessible to the public.
43 Commissioner Pelissier said she participated in the Direct Care Workers Recognition
44 Ceremony, which was a positive event.
45 Commissioner Pelissier said she attended a joint public hearing between Go Triangle
46 and Capital Area Metropolitan Planning Organization (CAMPO), regarding the proposed Wake
47 County transit plan. She said the overwhelming response was positive. She said CAMPO,
48 Wake County, Go Triangle, and the Wake County BOCC have adopted the transit plan. She
49 said Wake County approved a half-cent sales tax to be put on the ballot this fall. She said all of
50 these updates are very exciting.
27
1 Commissioner Pelissier referenced the Hillsborough Train Station, and said that the
2 General Manager's work plan notes that the National Environment Protection Act (NEPA)
3 process for the station is a priority for the upcoming year. She said this process will take about
4 18 months.
5 Chair McKee attended the opening of Hollow Rock Park, which is a positive addition to
6 the County.
7
8 13. Information Items
9
10 • May 17, 2016 BOCC Meeting Follow-up Actions List
11 • Tax Collector's Report— Numerical Analysis
12 • Tax Collector's Report— Measure of Enforced Collections
13 • Tax Assessor's Report — Releases/Refunds under $100
14 • Development Impacts on Rural Areas
15 • Regional Partnership Workforce Development Board 2014-2015 Annual Report
16 • BOCC Chair Letter Regarding Petitions from May 17, 2016 Regular Meeting
17
18 14. Closed Session
19 NONE
20
21 15. Adjournment
22
23 A motion was made Commissioner Burroughs, seconded by Commissioner Rich to
24 adjourn the meeting at 10:37 p.m.
25
26 VOTE: UNANIMOUS
27
28 Earl McKee, Chair
29 Donna Baker
30 Clerk to the Board
31