HomeMy WebLinkAboutAgenda - 06-16-2016 - 2.1 - Attachment to Item 2 - Vehicle Replacement List - FY 16-17 ATTACHMENT 1
Vehicle Replacement - Internal Service Fund
Purpose of Fund
In FY 2012-13, the Commissioner Approved Budget established a second Internal Service Fund, for
County vehicle purchases. Internal Service Funds are an accounting device used to accumulate and
allocate costs internally among the functions of the County. Historically, the County has used an
internal service fund to account for one activity- its employee dental insurance program. With the
creation of this Vehicle Replacement Fund, vehicles purchased occur through this fund instead of the
departments' operating budgets. The change centralizes vehicle purchases, which increases the
effectiveness of vehicle performance and cost monitoring.
The current internal services fund is still being subsidized by the general fund. In the spring and and
summer of 2016, staff will be working with a recognized fleet services consulting firm to fully optimize
the internal services fund model for Orange County. This optimization will influence recommendations
for the internal services fund starting in FY 17-18.
Recommendations for vehicle replacements are based on vehicle age, mileage, maintenance costs,
fuel efficiency, and departmental mission need. The average age and accumulated mileage of the
recommended replacements are 12 years and 161,754 miles, respectively. The vehicle replacement
process is a dynamic process that unfolds over the course of a year. During the replacement cycle
vehicles originally listed for replacement may ultimately not be selected for replacement as other fleet
vehicles become a higher priority for replacement.
The FY2016-17 recommendation involves public safety vehicles only in anticipation of the significant
structural optimization expected within the Fleet Internal Services Fund to be recommended for
FY2017-18 and beyond.
Recommended replacement vehicle platforms are the Dodge Charger for the Sheriff's office patrol
vehicle (high performance highway and street use); the Dodge Durango All Wheel Drive for heavy all-
terrain use and for emergency operations support in inclement weather; the four wheel drive Ford
F250 for heavy utility use within Animal Services Operations; and the Ford F550 chassis/Horton
medical service carriage package for the ambulance need. Specialized vehicle platforms are also
included to meet specific departmental service needs. All platforms are evaluated for department
mission utility, durability, maintenance standardization, and fuel efficiency.
The list below outlines recommended vehicle requests for FY 2016-17. Pricing is based upon the
current state contract rates. If the Board of Commissioners approve of this recommended list, the
financing amount of$789,722 will be included in the FY 2016-17 Budget Ordinance to allow these
vehicles to be ordered and placed into service in the early fall of 2016.
ATTACHMENT 1
FY 2016-17 Recommended Vehicles
Department Item Description Cost
(1) Ford F250 Truck 4x4, includes aftermarket upfit costs
Animal Services Replaces: $45,648
#668-2005 Chevrolet Silverado 1500
(2) Dodge Durango SSV All Wheel Drive, 4X4
Replaces: $78,949
#660—2006 Ford Expedition
#661 —2006 Ford Expedition
Emergency Services (1) Ambulances—Supplied by Horton Emergency Vehicles
(Ambulance platform is built on Ford F550 Cab and chassis
with 4x4)
$235,000
Replaces:
#714 -2007 Ford F-450 Ambulance
(15) Dodge Charger Police Package Rear Wheel Drive
Sheriff $430,125
Replaces:
15 patrol vehicles to be identified later
FY 2016-17 $789,722
Recommended Total:
FY 2016-17 Source of Funds: Short-term Installment Financing ($789,722)
Note: 1. Does not reflect vehicle request attached to new position requests. Such requests will be evaluated as
part of the budget process.