Loading...
HomeMy WebLinkAboutPolicy - Orange County Property Naming Policy - 3-3-2009 1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: March 3, 2009 Action Agenda Item No. to 10 SUBJECT: Orange County Property Naming Policy DEPARTMENT: County Manager PUBLIC HEARING: (Y/N) No ATTACHMENT(S): INFORMATION CONTACT: Laura Blackmon, 245-2300 Draft Revised County Property Naming Policy Current Facility Naming Policy PURPOSE: To consider a draft revision of the Orange County Facility Naming Policy. BACKGROUND: Orange County adopted a Facility Naming Policy in 1989 that was last revised in 2005. This policy has played a major role over the last few years due to the County's comprehensive construction program. From time to time there have been issues raised in the naming of these new facilities that were not addressed in the current policy. For example, there has been confusion regarding the naming of facilities after individuals, the naming of facilities in conjunction with sponsorship by private entities, and the role of County advisory boards in proposing potential facility names. Based on these concerns, the Board directed the County Manager to review the current policy and propose revisions to address these issues. The proposed new policy developed by the Manager is attached along with the County's current policy. Highlights of the new policy include: 1) An expansion of the term "property" to include buildings, facilities, land, portions of buildings, collections of books, records, etc. 2) Working titles to be given for buildings and facilities under construction or renovation and land that is being developed for parks or other county uses 3) Official names or titles for property based upon geographical, historical, ecological, or functional uses 4) Memorial naming of property in addition to the official name to be made in honor of a deceased individual 5) Property named for living persons to be specified only under certain conditions Upon adoption, this policy would guide the Board and County government as a whole in addressing the naming of public property including facilities, buildings, parks, and sports complexes. 2 FINANCIAL IMPACT: There is no financial impact associated with Board consideration of the new proposed policy. Depending on the outcome of Board discussion, including any determinations regarding the naming of facilities in conjunction with sponsorship by private entities, some aspects of the policy implementation could have financial impacts. RECOMMENDATION(S): The Manager recommends the Board discuss the newly proposed Orange County Property Naming Policy, provide feedback and questions to staff, and consider approval of the policy at this meeting or at a future meeting. 3 Draft Proposed Orange County Property Naming Policy Policy x.x "Policy St atement" County owned buildings,facilities and land shall bear such names as the Orange County Board of Commissioners shall approve pursuant to this policy. This policy follows all applicable local, state and federal laws, rules and regulations. Purpose This policy is to establish the Board of County Commissioners as the responsible authority for naming County buildings, facilities,and land. Guidelines 2.1. The naming of public buildings, facilities and land shall be done only by the Board of County Commissioners by resolution adopted by majority vote. 2.1.1. Property to be given names or titles shall be either owned by Orange County government or leased by Orange County government for its use. 2.1.2. Properties to be named or given a title include buildings, any areas in buildings, other physical facilities,collections of books,records or other printed or audio-visual materials, land or water areas 2.1.3. Official names or titles for property belonging to the County shall only be changed by the Board of County Commissioners as it deems appropriate. 2.1.4. Current names for property belonging to the County shall remain the same unless changed by the Board of County Commissioners upon relocation or change in function of the property. 2.1.5. No property belonging to Orange County shall be named for living persons with the following exceptions. a. Living persons who make a significant monetary contribution to the development of a public building or facility when such a contribution is made with the intent and agreement of the Board of County Commissioners that said building or facility will be named for the contributor b. Leased property that has been conferred a name by the lessor that is a person's name need not be renamed if it has locational or other value 2.1.6 Official names or titles for property belonging to or leased by the County shall be based upon geographical,historical, ecological,functional, or other such factors as the Board of County Commissioners deems appropriate. If a geographical reference of locational value is derived from the name of a person, such as a street name, it may be used in naming County property. a. A public building/facility under construction/renovation or land purchased for park development or conservation/preservation will be given a "working title"which will only become the official title of the property when formally approved as such by the BOCC b. Memorial naming of a public building, facility or land is in addition to the official title of the building/facility/land and is bestowed in accordance with Section 2.2 of this policy 4 c. Leased property naming will respect historical names that may already be attached to the facility or as may be negotiated with the owner of the building. 2.1.7 Exceptions to this policy of naming property belonging to the County may be made by the Board of County Commissioners as it deems appropriate. 2.1.8 This policy does not apply to the naming of public streets,roads,alleys and other similar thoroughfares. 2.1.9 This policy shall not be construed as the mechanism for selling the naming rights to County structures,buildings, facilities or land. 2.2. Memorial Naming of Public Buildings,Facilities, or Land: In the event Orange County wishes to honor a deceased individual by naming a public building,facility or land after such an individual,the following shall apply: 2.2.1. The person who is being honored by such a memorial shall have made a significant contribution to the well-being and betterment of Orange County. 2.2.2. The party requesting a memorial shall submit a brief biography of the person to Orange County government for recording purposes. 2.2.3. The memorial naming of a public building, facility or land will be in addition to the official name as defined in Section 2.1.6 of this policy. 2.2.4. It is prohibited to rename a public building, facility or land which has previously been named in honor of or in memorial to an individual except in extraordinary circumstances when the Board deems it appropriate. 2.2.5. This policy does not apply to living persons or entities that make a significant monetary contribution to the development of a public building,facility or land when such a contribution is made with the intent and agreement of the Board of County Commissioners that said building, facility or land will be named for the contributor. Procedures 2.3. A public building/facility under construction/renovation or land purchased for park development or conservation/preservation shall be given a"working title"by staff for easy identification of the property. 2.4. The proposed naming of a public building, facility or land may be generated in the following manner. a. Staff shall recommend to the BOCC an official title of the public building, facility or land in accordance with Section 2.1.6 of this policy. Such recommended by staff will be made prior to the completion of any project to construct,renovate or develop the property. b. Any person, firm or association may propose a name for a County owned building, facility or land by submitting the proposal in writing to the County Manager or Clerk to the Board. c. Under certain circumstances the BOCC may wish to set in place a public process for soliciting input in the official naming of a public building,facility or land. 5 2.5. The County Manager shall prepare a report with recommendations for the proposed naming of the public building,facility or land and present it to the BOCC for consideration at a regularly scheduled public meeting. 2.6. Upon receipt of the report and the recommendations of the manager the BOCC will state its intent to consider the adoption of a resolution for the naming or renaming of the public building, facility or land at the next or some subsequent meeting as determined by the BOCC. 2.7. The Board may determine the public building, facility or land is of significant public interest and direct a notice be published informing the public of the Board's intent to consider the naming or renaming of the public building, facility or land and fix a time and place for a public hearing on the question. 2.8. Upon approval of the resolution by the BOCC,the public building, facility or land shall bear the name assigned to it from and after the date of Board action or such subsequent date as the BOCC may prescribe. 6 POLICY FOR INSERTION INTO THE POLICY MANUAL MEETING DATE: February 21, 1989 NUMBER: A:0390 EFFECTIVE DATE: February 21, 1989 REVISIONS: November 9, 2005 POLICY: NAMING OF COUNTY OWNED BUILDINGS AND FACILITIES POLICY ORANGE COUNTY POLICY AND PROCEDURE CONCERNING THE NAMING OF COUNTY OWNED BUILDINGS AND FACILITIES 1. County owned buildings and facilities shall bear such names as the Orange County Board of Commissioners shall approve pursuant to this policy. 2. Any person, firm or association may propose a name for a County owned building or facility. Such proposal shall be made in writing and filed with the County Manager and/or Clerk. 3. The County Manager shall prepare a report concerning the proposed naming. The report shall contain such information as the County Manager deems appropriate but should, in most instances, contain the following information a. The proposed name of the facility; b. The existing name of the facility, if applicable; c. Whether other County buildings or facilities bear the proposed name; d. Whether the same name is proposed and currently pending for some other publicly owned building or facility within Orange County. e. If the building or facility is frequented by the public for a number and variety of uses,whether the proposed name would be confusing because of other public or private facilities or structures bearing the same or similar name; f. A brief description of the building or facility for which the name is proposed; g. If the proposed name is that of an individual, an inclusive description of the individual's contribution to the community should be included 4. The report shall be made to the Orange County Board of Commissioners by the County Manager 5. Upon receipt of the report and the recommendations,the Board of Commissioners will consider the adoption of a resolution stating its intent to consider the naming or renaming of the building or facility at the next or some subsequent meeting determined by the Board of Commissioners. If the building or facility is a significant public structure,the Board may, at its option, direct that a notice be published informing the public of the Boards intent to consider the naming or renaming of the proposed building or facility and the fixing of a time and place for a public hearing on the question. 7 6. The building or other facility shall bear the name assigned to it by the Board from and after the date of the Board's approving action or such subsequent date as the Board of Commissioners may prescribe. 7. This policy and procedure does not apply to the naming of public streets, roads, alleys, and other similar thoroughfares. 8. Under unusual circumstances and for reasons satisfactory to the Board of Commissioners,the Board may name a County owned building or facility without following the procedures set forth herein. 9. Portions of a building, such as a meeting room or resource center, may bear the name of an individual or group subject to the procedures outlined above. 10. This policy shall not be construed as a mechanism for selling the name rights to county structures or facilities.