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HomeMy WebLinkAboutMinutes 05-05-2016 1 APPROVED 6/7/2016 MINUTES BOARD OF COMMISSIONERS REGULAR MEETING May 5, 2016 7:00 p.m. The Orange County Board of Commissioners met in regular session on Thursday May 5, 2016 at 7:00 p.m. at the Whitted Building, in Hillsborough, N.C. COUNTY COMMISSIONERS PRESENT: Chair McKee and Commissioners Mia Burroughs, Mark Dorosin, Barry Jacobs, Renee Price and Penny Rich COUNTY COMMISSIONERS ABSENT: Bernadette Pelissier COUNTY ATTORNEYS PRESENT: John Roberts COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager Travis Myren and Clerk to the Board Donna Baker (All other staff members will be identified appropriately below) Chair McKee called the meeting to order at 7:04 p.m. Chair McKee said Commissioner Pelissier would not be attending due to illness. 1. Additions or Changes to the Agenda Chair McKee noted the following items at the Commissioners' places: - White sheets from residents regarding Google Hub - White sheet for item 4a - hand out from Project Engage - PowerPoint for item 4e County Manager Recommended Budget Presentation - Blue sheet for item 7a - revised application for Bond Committee - White sheet - hand out monthly planning information - White sheet - hand out from Library PUBLIC CHARGE Chair McKee dispensed with the reading of the Public Charge. 2. Public Comments a. Matters not on the Printed Agenda Lisa Bennett read the following letter from the Sierra Club: To: Carrboro Mayor and Board of Aldermen From: Orange/Chatham Sierra Club Group Subject: The Google Relay Facility Orange County Board of Commissioners From: Orange/Chatham Sierra Club Group Subject: The Google Relay Facility 2 We understand that the Town of Carrboro is cooperating with Google Fiber [now Alphabet Corporation] to provide high-speed Internet connections to the Town, and parts of Chapel Hill and Orange County. Google required that the site for a small building for its hub with its computers and 120,000 BTU of air conditioners to keep it cool be on Town land. Work has begun on the chosen site, a small parcel of Town land connected to the Westwood Cemetery on Fidelity St. A number of trees have been cut down to make room for the building, which adheres closely enough to the custom-written relevant ordinance—less than 15 feet high and less than 500 square feet total—that it doesn't require a public hearing. While this plan, in the process of being implemented, puts the area on the path to high-speed connectivity, we think that other sites should be considered before work goes on. We would like the construction to pause briefly while Google and the Town of Carrboro consider putting this hub on another site. For instance, the OWASA property is very close by and it offers greater security: there is a wrought-iron fence around OWASA facilities, three fire hydrants in close proximity, back-up power, professional noise abatement, and a 24/7 staff of engineers. The OWASA Board has indicated that its campus might be an appropriate place for the relay facility—preliminary idea, worth following up. If Google takes over the site next to the cemetery, that locks up one of the last open spaces in Carrboro and puts noisy machines next to the meadow adjoining the cemetery. We think that may be a prime site for a municipal park and would hate to see that potential lost. This meadow is one of the few potential parks south of Main Street. Rushing construction without the usual public hearings would perhaps give Google an edge over its competitors, but would definitely have a negative impact on the town's environment. Judith Ferster for the Executive Committee, Orange/Chatham Sierra Club Group 919-929-6648 jferster @ncsu.edu Bob Proctor read the following comments: Carrboro's siting of Google's facility on Carrboro cemetery land, which is on Carrboro's densest block, was rushed and artificially constrained by Google for business reasons. This led to an opaque process and then to a lousy siting decision, from the perspective of the county. I am not here to raise nimby issues or to complain about the Town's faulty processes. Those are tiny matters when compared to three major issues: When I covered these three last week before OWASA, it seemed that their board members agreed on each of them. Google insists on speeding siting to dominate its chosen markets ... some areas can't feasibly be wired twice Google wants to get the jump on AT&T. The first major county issue is that the OWASA site is far more secure. We are becoming more dependent upon the internet ... say for health monitoring. Our proposed OWASA alternative site is in the center of OWASA's 24/7 manned campus, next to their employee's parking, inside fences. There are three fire hydrants there. Secondly, putting Google on the cemetery land will spoil future flexibility for transitioning that space to a park: Due to a ridge, it would be easy to screen off the meadow for quiet activities away from the graves. The construction underway is exactly where you'd want to put a parking lot for an urban park; otherwise the large stately pines on the grass would have to go. 3 Thirdly, this is the best possible case that can be used to illustrate the adverse nationwide impacts of Google's pressure on towns to rush: As Google continues with this process, soon there will be a school bus maintenance yard somewhere that could ideally host a hub, but that Google won't allow to be nominated because it is owned by a school district. That town will instead nominate some parks, and then Google will choose the humblest park. So Google will continue to pilfer from parks on the "other sides of the tracks". This was a poor decision because it resulted from an opaque process, and it was opaque because of Google's pressures. I request that you ask the national Google public relations office to explain Google's refusal to pause this construction until a full and transparent discussion has taken place. We will also ask the national Sierra Club and the Chapel Hill Town Council to pose this same question to Google. We hope that this Board will join those other parties in asking Google to explain why it can't be more thorough when making a long term decision of this importance. So we're not asking you to decide anything now, we're just asking to you to ask Google's P.R. people to explain why Google is in such a hurry, and why they can't look at OWASA now that OWASA has expressed interest Ashley DeSena said asked if there is an update regarding the Firearms Safety Committee. Chair McKee said appointments may possibly occur on May 17th b. Matters on the Printed Agenda (These matters will be considered when the Board addresses that item on the agenda below.) 2. Announcements and Petitions by Board Members Commissioner Burroughs had no announcements or petitions. Commissioner Price had no announcements or petitions. Commissioner Dorosin petitioned for a conversation with the Sheriff about body cameras and the pros and cons of using them. Commissioner Jacobs said he would like to have a better understanding about the Google issue and Carrboro's process in it and what the "expedited process" means. He would also like to know what the Board of Orange County Commissioners (BOCC) can do. Commissioner Jacobs said he made a petition last year to plant milkweed on County open spaces for monarch butterflies and asked if there is an update on this petition. Commissioner Rich had no announcements or petitions. 4. Proclamations/ Resolutions/ Special Presentations a. Older Americans Month Proclamation The Board considered approving a proclamation designating May 2016 as Older Americans Month and authorizing the Chair to sign. Outgoing Department on Aging Chair, Alex Castro, Jr., referred to the hand out at their places about Project Engage upcoming activities. Janice Tyler, Department on Aging Director, read the proclamation: 4 Orange County Board of Commissioners Proclamation Older Americans Month – May 2016 Theme - "Blaze a Trail" Whereas, Orange County includes over 25,000 persons aged 60 and older; and Whereas, Orange County includes a community of older adults who deserve recognition for their contributions to our nation; and Whereas, Orange County recognizes that older adults are trailblazers—advocating for themselves, their peers, and their communities – paving the way for future generations; and Whereas, Orange County is committed to raising awareness about issues facing older adults and helping all individuals to thrive in communities of their choice for as long as possible; and Whereas, we appreciate the value of inclusion and support in helping older adults successfully contribute to and benefit from their communities; and Whereas, our community can provide opportunities to enrich the lives of individuals of all ages by: • Promoting and engaging in activity, wellness, and social involvement. • Emphasizing home- and community-based services that support independent living. • Ensuring community members can benefit from the contributions and experience of older adults. Now, Therefore, we, the Orange County Board of Commissioners, do hereby proclaim May 2016 to be Older Americans Month, and urge every resident to take time this month to acknowledge older adults, and the people who serve them, as powerful and vital individuals who greatly contribute to our community. This, the 5th day of May 2016. A motion was made by Commissioner Jacobs, seconded by Commissioner Rich for the Board to approve the proclamation designating May as Older Americans Month and authorized the Chair to sign the proclamation. VOTE: 6-0 (Commissioner Pelissier absent) b. Resolution Calling for the General Assembly To Fully Fund North Carolina Public Schools The Board considered approving a Resolution Calling for the General Assembly To Fully Fund North Carolina Public Schools, and authorizing the Chair to sign. Chair McKee said Commissioner Rich brought forth this resolution due to cut backs on the part of the General Assembly, which are impinging on the County's ability to provide for all residents. PUBLIC COMMENT: 5 Allison Mahaney said since leaving her job as a teacher a few years ago, she has learned about the issues that are facing the schools, and she thanked the BOCC for bringing forth this resolution. She said the BOCC could serve as a leading example across the State for the General Assembly (GA) to fully fund education. She said the State needs to increase per pupil funding. She said one of her greatest concerns is that charter schools are vying for the same funding as public schools. She said better funding has a direct effect on the students, teachers, and the community. She said local government simply cannot continue to underwrite what the State is failing to do for the children. She thanked the BOCC for taking a stand. Evan Diamon said he and his wife moved to the area from another state, and noted the many benefits of life in North Carolina. He said the educational system is losing hope, and funds are being cut by the State, which causes the loss of teachers, and creates larger class sizes. Lisa Kaylie said she is thankful to live in a county that values education, and she asked the Board to fully fund the budget requests of Orange County Schools (OCS) and Chapel Hill- Carrboro City Schools (CHCCS). She said the level of state funding for teachers is something for which the County needs to continue to petition. She said Wake County has raised salaries for its teachers, and Orange County needs to do the same. She said the BOCC has the choice to stand up to the State. She said the second issue is to approve this resolution for fully funding the North Carolina public schools by the State. She said Orange County is fortunate in that it can support local schools when the State fails, but there are many counties that have fewer resources and are not able to do so. She said the per pupil spending must be increased by the State. Cyrus Rainey said he has been attending OCS since kindergarten, and he is now a senior. He said he fully supports the resolution. He said he has seen the impacts of lack of full funding by the State, especially in seeing teachers leaving their positions. He said education holds the key to the future and must be the first priority. Commissioner Rich thanked everyone who encouraged her to present this resolution. She said Commissioner Price also received many calls. She said the schools have not been fully funded since 2008, and the GA is not doing its job in supporting schools. She said Orange County values education, and the clerk will send the resolution to all the clerks throughout the State in hopes of a united front being presented to the GA. Commissioner Price thanked all of the residents who spoke and have taken a part in this conversation about fully funding the schools. PUBLIC COMMENT: Rosemary Dean said she is a teacher in OCS and has also worked with the Family Success Alliance. She said she struggles with teacher pay and the stress and workload involved in being a teacher. She asked the BOCC to fully fund both districts' budget requests. Commissioner Burroughs read the resolution: ORANGE COUNTY BOARD OF COMMISSIONERS RESOLUTION CALLING FOR THE GENERAL ASSEMBLY TO FULLY FUND NORTH CAROLINA PUBLIC SCHOOLS Whereas, the North Carolina Constitution includes an obligation to provide a sound, basic education to all school aged children in our state, acknowledging that talent and ingenuity can be found among all our children; and 6 Whereas, public education is the cornerstone for our democracy and economic future; and Whereas, state and federal elected politicians have failed to follow constitutional and statutory mandates to fully fund public education and public school teachers and disregarded poverty among our public school children; and Whereas, inflation-adjusted per pupil spending is still below pre-recession levels; and Whereas, the national average for school funding per student is $11,841; and Whereas, in terms of per pupil spending, a National Education Agency report ranks North Carolina 46th in the United States in 2014-15, spending $8,632 per student, compared to $8,620 per student in 2013-14; and Whereas, in 2008, North Carolina teacher salaries ranked 25th in the nation but had fallen to 46th in 2014-15; and Whereas, that despite research showing cost—effectiveness of Pre-K services, the North Carolina General Assembly has cut funding and reduced the number of state-funded pre- kindergarten seats by 5,400 since 2008 resulting in continued waiting lists; and Whereas, approximately 60 percent of public education funding comes from the state, while the remainder is funded at the local level and by the federal government; and Whereas, as the state has abandoned its Constitutional obligation to fund our public schools forcing many local government leaders to shoulder more of the burden by increasing property taxes or cutting important programs or positions; Now Therefore, be it resolved that: ➢ The Orange County Board of Commissioners calls for the N.C. General Assembly to fully fund public education in Local Education Agencies to reflect growth and student needs; and ➢ The Orange County Board of Commissioners calls upon the General Assembly to reinstate K-12 enrollment growth (ADM funding) as part of the continuation budget; and ➢ The Orange County Board of Commissioners calls upon the legislators of both parties to reject the trend toward shifting education spending to counties; and ➢ The Orange County Board of Commissioners calls upon the General Assembly to raise additional state revenue in an equitable fashion in order to avoid regressive tax shifts to counties. Approved this the 5th day of May 2016. A motion was made by Commissioner Rich, seconded by Commissioner Price for the Board to approve and authorized the Chair to sign the attached resolution. VOTE: 6-0 (Commissioner Pelissier absent) 7 c. March 15, 2016 Primary Election Report The Board received a presentation with updates on items of interest from the March 15, 2016 Election. Tracy Reams, Board of Elections (BOE) Director, reviewed her report: • Pre-Election — The staff completed all pre-election tasks in a timely manner. This included, but not limited to filing candidates, receiving and auditing campaign finance reports, coordinating voting machine/equipment delivery and pickup, recruiting and training One-Stop staff and Election Day precinct officials, ordering and receipt of ballots, preparing precinct supplies, processing voter registration forms and absentee ballot requests. Thorough logic and accuracy testing was completed on every voting machine to ensure votes were recorded properly. We held several staff training sessions to ensure all were well trained with using the new voting equipment. Laptops were loaded with one-stop voting software and setup at the one-stop sites in addition to loading software on 132 Election Day laptops. The staff trained and certified "Multi-Partisan Assistance Teams" (MAT) to assist with requesting and casting absentee ballots for voters in assisted living homes. The MAT team was deployed to various sites in the county as requested. From January 1, 2016 thru March 15, 2016 the staff processed 4,822 new registrations, 2,126 duplicate registrations, 3,065 changes of information and removed 2,199 registrations from the voter rolls. A total of 10,812 voter cards were generated and mailed during this time. My staff worked together efficiently and accomplished our goal to have all registrations entered prior to the beginning of One-Stop voting. • Absentee Voting — As directed by the Elections Board, we established 6 one-stop early voting sites with a total of 426 cumulative hours. The votes cast at each site are as follows: (total 19,989) 3,866 - Hillsborough BOE 816 - Efland Ruritan Bldg. 5,055 - Carrboro Town Hall 913 - New Hope Community Center 5,477 - Chapel of the Cross 3,862 - Seymour Senior Center There were 930 Absentee By-Mail ballots counted for a total of 20,919 ballots cast prior to Election Day. We processed 1,309 new voter registrations that registered and voted during the one-stop voting period and 1,232 changes of addresses. We trained and staffed a total of 45 people to work the six voting sites. • Election Day— Election Day voting was steady at all precincts with 26,551 ballots cast. All precincts were open at 6:30 a.m. as required. We had a total of 273 precinct officials working in 44 precincts. We did experience substantial lines at a couple of our polling places starting around 7:00 pm until the polls closed. All voters in line at 7:30 pm were able to cast a ballot. My reports indicate the longest line at 7:30 pm was at the Cheeks Precinct, Gravely Middle School, Efland with approximately 175 people who voted after 7:30 pm. Voting continued at this site for approximately an hour after closing to process voters in line at 7:30 pm. 8 I am happy to report that we did not have a single voting tabulator machine issue in the county. The voting tabulator equipment was very well received by the precinct officials and the voters. Precinct officials reported the ease of use was very much appreciated. The only issues we had with voting equipment are the aging ADA compliance machines. We had a few with screen and print issues. Due to the support of the BOCC, we are ready to replace the ADA machines as soon as approved by the State Board of Elections. Precinct officials reported few problems processing voters. The Primary Election was the first election to employ electronic poll-books countywide. We conducted over 30 pre-election training sessions to ensure precinct officials were well trained. We did note that there were some precincts that need additional training and/or duty reassignments that we will address prior to the November General Election. Some of the Chief Judges did not have the "best" computer persons checking in voters, which caused some voter delay. The Elections Board discussed this and staff is prepared to take care of making the precinct assignments where needed. There were no noteworthy issues with voters presenting an acceptable photo ID. The Board conducted a post-election meeting with the Chief Judges on April 4 to gather feedback from the officials on what worked well, what didn't and what we can improve on. The consensus from the meeting was that there were voters who did not agree with the photo ID requirements but most of the voters were prepared to show a photo ID without any issues. We employed greeters to inform voters of the photo ID requirement and to answer any questions prior to check in. I was told this was very helpful and expedited the check in process. We also were able to employ 13 student assistants who were great on the computers. Kathy Knight, Elections Board Chair is planning on contacting the School Boards to see if we could have more collaboration and assistance in recruiting more student assistants for the General Election. Greeters and student assistants were well received by our precinct officials and voters. The main complaint we received from the post-election meeting was the need to have better signage to inform voters that cell phones and other electronic devices are not allowed to be used within the voting enclosure. We have designed and ordered signage that will be posted outside the entrance of every voting location for the June 7 Primary Election. Complaints we received from voters was the need to state their name and address even though it was correct as listed on their photo ID, the desire to vote a party ballot for which they were not registered and not knowing where their assigned Election Day polling site is. By law, the voter must state their name and address even if we have the information on the photo ID. Voters who voted outside of their registered party were given a provisional ballot. The only contests that could be counted on those ballots were for school board (if eligible) and the bond referendum. Voters incorrectly assume they can vote at the one-stop sites we setup for early voting on Election Day. We had banners made to post at all early voting sites to inform voters that this not an Election Day voting site and they must go to their assigned precinct with information on how to get the correct site information. Not really sure it helped since we still had a lot of people entering these sites expecting to vote. We did have push cards on hand so that workers there could hand out to voters so that they will have a list of the polling locations. 9 Election Night results were reported and uploaded to website with no issues. • Post-Election — A total of 483 Provisional ballots were cast. The Elections Board fully counted 123, partially counted 29 and denied 331. There were 135 Provisionals cast due to no acceptable photo ID. Of the 135, 108 were denied. 27 voters brought acceptable photo ID to the BOE office and their provisional ballots were counted. 22 Provisionals were cast indicating a "reasonable impediment" that was counted. Provisionals were denied due to no record of registration, no acceptable ID, previously removed and voter moved out of county more than 30 days. Data was uploaded from the electronic poll books to complete voter history entry in record time. Voter history was completed by the end of the day after the election with the cooperation of staff to work late to get it done. Entry time has been reduced by 3 to 4 days with the implementation of electronic poll books. Board and staff conducted the sample audit count for two precincts as directed by the State Board of Elections to ensure machine accuracy. The ending hand-eye counts were the same as the Election Day machine count. The Board certified the official results on March 22. We have until May 13 to report our absentee results by precinct. With the purchase of the new high speed counter we completed this task and reported all 21,070 absentee ballot results by precinct on March 31. Run time has greatly improved using the DS850. We also used the DS850 to separate and record all the write-ins on Election Day. This task was previously completed by precinct officials on election night. Eliminating this challenging task from their various duties has been most appreciated by our officials. There were 2,368 write-ins sorted and reported by staff the day after the election. The acquisition of electronic poll books and updated voting equipment has greatly enhanced the service we provide to the voters of Orange County. The Elections Board would not have been able to achieve our goal to provide the best possible service to Orange County residents without the continued support of the Orange County Board of County Commissioners. Tracy Reams introduced members of her Board. Commissioner Jacobs thanked her for the report. He said the numbers on the provisional ballots confused him. He referred to page 4, where it states: "A total of 483 Provisional ballots were cast. The Elections Board fully counted 123, partially counted 29 and denied 331. There were 135 Provisionals cast due to no acceptable photo ID. Of the 135, 108 were denied. 27 voters brought acceptable photo ID to the BOE office and their provisional ballots were counted. 22 Provisionals were cast indicating a "reasonable impediment" that was counted. Tracy Reams said 123 were fully counted and 29 were partially counted. She said the partially counted were voters that either voted outside of their party or precinct. Tracy Reams said the report shows that 135 people did not have an acceptable ID with them and were given the opportunity to bring it to back. She said 27 came back with an acceptable ID, 128 did not. 10 Tracy Reams said of those 108, there were 15 people who had a driver's license on file. She said 24 of these 108 were over the age of 22. She said it was assumed that the majority of them were students, due to the voting location, and did not have a North Carolina driver's license. Commissioner Jacobs asked if there was a way to follow up with these voters to provide information for next time. Tracy Reams said there is no follow up because this information was distributed at the precincts. Commissioner Jacobs asked if the voters were informed at the time that their votes would not count. Tracy Reams said no, but voters are informed that if an ID is not presented, their ballots would not be counted. Commissioner Jacobs asked if information about obtaining an ID is provided. Tracy Reams said yes. Commissioner Rich wondered if these voters know that identification will be needed for the general election. She asked if one can go on line to see if one's provisional ballot was counted. Tracy Reams said yes. Commissioner Rich referred to page 2 of the report, where it discusses the removal of 2,199 registrants from voter rolls. She asked if an example of why one may be removed from these rolls could be provided. Tracy Reams said because of death, moving outside of the County, convicted of a felony, or one asking to be removed. She said if one has not voted in two federal elections, an eight year cycle, one is made inactive. Commissioner Rich is asked if this information is on the website. Tracy Reams said she is not sure if the list maintenance information is on the BOE website, but if not, it will be added. Commissioner Price asked if it is possible that voters will be able to vote on cell phones. Tracy Reams said there is a restriction in the North Carolina Administrative Code, and that has been in the code for decades. She said one may not take a picture of one's ballot. She said that is why electronic devices cannot be in the polling stations and signage to this effect will be present for the general election. Commissioner Price said she was at the Gravelly Hill precinct and commended the BOE staff for handling the day very well. Commissioner Rich thanked Tracy Reams and her staff for their hard work and helpfulness to the voters. Commissioner Dorosin asked if the rolls are ever purged. Tracy Reams said this is normally done every odd numbered year. Commissioner Dorosin said it looked like there had been a decrease in voters since 2012 and asked if there was a reason why this may happen. Tracy Reams said there has been an increase in registrations during presidential election years. Commissioner Jacobs asked if the cost for the extra congressional primary is known. Tracy Reams said it is being estimated at $76,000. She said the BOE approved the Seymour Center being open extended hours. Commissioner Dorosin said he was glad to hear that the County was helpful in getting re-entry residents to vote. Chair McKee asked if there could be clarification given regarding the voting rights of convicted felons. 11 Tracy Reams said when one is convicted of a felony, one loses one's voting rights. She said once time and probation are served, one can re-register. Tracy Reams thanked the BOCC, as well as the BOE, for their support. PUBLIC COMMENT: A Board of Election (BOE) member said Orange County has one of the best and the most professional BOE Directors in the State, and she thanked the BOCC for the new equipment. Commissioner Jacobs said the BOE has shown no partisanship and expressed gratitude from the BOCC. d. Distinguished Budget Presentation Award The Board recognized the budget staff of the Orange County Finance and Administrative Services Department for earning the Government Finance Officers' Association (GFOA) Distinguished Budget Presentation Award for the 2015-16 fiscal year budget document. Gary Donaldson, Orange County Chief Financial Officer, recognized his budget staff from the Finance and Administrative Services Department for a job well done: Paul Laughton, Darryl Butts, Allen Coleman, and Crystal Sandifer. He said this is the 24th year that the County has received this award. The Board presented the plaque for the receipt of the GFOA Distinguished Budget Award to the staff. e. Presentation of Manager's Recommended Fiscal Year 2016-17 Annual Operating Budget and FY 2016-21 Capital Investment Plan The Board received a presentation of the Manager's Recommended FY 2016-17 Annual Operating Budget, and 2016-21 Capital Investment Plan. Bonnie Hammersley made the following PowerPoint presentation: ORANGE COUNTY FY 2016-17 COUNTY MANAGER RECOMMENDED BUDGET FY2016-17 recommended budget County Manager Recommendation • COMPILATION REPORT • ASSUMPTIONS • EXPENDITURES & REVENUES • BUDGET HIGHLIGHTS • FUNCTIONAL LEADERSHIP TEAMS • SCHOOL FUNDING • OUTSIDE AGENCY FUNDING • CAPITAL INVESTMENT PLAN (CIP) FY2016-17 recommended budget COMPILATION REPORT FY2016-17 recommended budget ASSUMPTIONS • Maintain Current Tax Rate — $0.878 12 • Property Tax Base — 1% increase • Motor Vehicle Tax Base — 6% increase • Sales Tax Collections — 3.75% increase FY2016-17 recommended budget EXPENDITURES & REVENUES FY2016-17 recommended budget BUDGET HIGHLIGHTS • Living Wage-will increase up to $13.15 • Bond Education Campaign- includes funding for media consultant services • Create a Transit Department • Employee Wage Adjustment- across the county increase of 3% but will be implemented in two installments • Compression Reduction- $500,000 • Fund Other Post-Employment Benefits (OPEB)-$250,000 to recognize this issue and its liability • Exceed the Funding Target for Schools- 49.4% FY2016-17 recommended budget FUNCTIONAL LEADERSHIP TEAMS ❑ COMMUNITY SERVICES ■ Code Compliance Officer - 1.0 FTE ■ Community Center Support ■ OPT Fare Boxes ■ Maintain current Solid Waste Fee- $107 ❑ GENERAL GOVERNMENT ■ Development Impact Study and double Taxation Study ✓ Stormwater Fee Collection- for Town of Hillsborough FY2016-17 recommended budget FUNCTIONAL LEADERSHIP TEAMS ❑ HUMAN SERVICES ■ Affordable Housing ■ Administrative Assistant— 0.75 FTE (Seymour) ■ Family Success Alliance ■ Public Health Educator— 1.0 FTE ■ Social Services Capacity ■ Mental Health - MOE ❑ SUPPORT SERVICES ✓ Website & Publications Coordinator— 1.0 FTE ■ Treasury Management Optimization Report FY2016-17 recommended budget FUNCTIONAL LEADERSHIP TEAMS ❑ PUBLIC SAFETY ■ Sheriff Personnel Capacity and Training ■ Uniforms and Personal Protective Equipment ■ Increased Revenue for Federal inmates 13 ■ Enhancements to OC Alerts ■ Online Testing for Telecommunicator Candidates ■ Tactical Medic Equipment FY2016-17 recommended budget AVERAGE DAILY MEMBERSHIP (ADM) ADM 12,017 7,551 19,568 Out of District (241) (104) (345) TOTAL 11,776 7,447 19,223 Charter Students 217 519 736 TOTAL 11,993 7,966 19,959 ADM % 60.09% 39.91% 100% FY2016-17 recommended budget SCHOOL FUNDING ❑ Health and Safety Services Contract (formerly known as Fair Funding) - $3,354,000 • Chapel Hill Carrboro City Schools — $1,920,000 • Orange County Schools — $1,434,000 ❑ New Appropriation - $1,408,849 • Chapel Hill Carrboro City Schools — $1,153,345 • Orange County Schools — $255,504 FY2016-17 recommended budget SCHOOL FUNDING ❑ Charter School Student Funding - $2,739,392 • Chapel Hill Carrboro City Schools (217) — $807,674 • Orange County Schools (519) — $1,931,718 14 ❑ New Appropriation - $763,000 • Chapel Hill Carrboro City Schools (50) — $186,100 • Orange County Schools (155) — $576,900 FY2016-17 recommended budget SCHOOL FUNDING ❑ Health Insurance & Retirement - $485,000 • Chapel Hill Carrboro City Schools — $341,000 • Orange County Schools — $144,000 FY2016-17 recommended budget NEW APPROPRIATION III ,� ��9999999911111111111111111111 VIII �bggqpN �I'illl iu��«< IIIIIIIIIIIIII oou �� „uu II I�I 016,0 Total $2,1„ r , 1 $2,1„ 5,e 1211 CHCCS 155,6„ 3 115 1 '!575 '! 311 $1,05,050.507,1„, Per Pupil w 1�,, 13350a FY2016-17 recommended budget OUTSIDE AGENCIES FY2016-17 recommended budget FIRE DISTRICTS y II Uim 1 h I II 10007, 5514 (nal� III �'1111111 I I Cedar 1ue 1' 00736 1' 05000 5.0736 CIlr�ialll °Ill llll..iliiillllll u'Ia 1caca u'Ia f,acaca u'Ia 1fafa 15 Daur ascusid,'o tN ern $01030 $0000 $01030 Triangle II lri uulr d U''tc,a c,a" c,ac,a U''tc,a c,ac,ac,a U''tc,a c,a" ca'ca' EIn,'o S0000 $0000 S0000 II„„„„,iittll ° River IV!IIIIIIIIIII�III�V I UIIUI Uuu,�� u 11 p101 pp lulguiupu ,,,�, 1 uliuliµupu „�w o U oii III II N%NNNN ��� IIIIIIIIIII VIII 10” 9 I' NVii a NV 111°u m} 4 UIIIII NN s UIIIII NN NNNNN NN I. ��t VIII IUIIIII NN 0006,�NNwugblll (IIIIIIIII I Orange I U aUl t' 00836 101000 t' 00836 ! o u tlh o 0 rd n o„,, �U'NY 1 NY NY NY �U'NY NY NY NY �U'NY 1 NY NY NY White 0russ $01100 $0000 $01100 Bonnie Hammersley said there were 23 positions requested, and 7 were approved. She said the criteria for the approval of positions were: fully funded with revenue and service expansion. Bonnie Hammersley said the current operating reserve is at 17.98 percent. Bonnie Hammersley said she will also bring an amendment change process forward to the Board. FY2016-17 recommended budget CAPITAL INVESTMENT PLAN (CIP) ❑ CONTINUATION FUNDING ■ Southern Branch Library - $6.38 million ■ Detention Facility - $500,000 ■ Historic Rogers Road Sewer Project - $5.68 million ■ Conservation Easements - $500,000 FY2016-17 recommended budget CAPITAL INVESTMENT PLAN (CIP) ❑ POLICY PRIORITIES: ■ School Capital Improvements - $47.6 million ■ Affordable Housing - $3.5 million ■ Community Centers - $35,000 ■ Senior Centers - $990,000 Seymour Center ■ Economic Development (Water and Sewer)-$145,000 ■ Accessibility and Security Improvements - $190,000 16 ■ EMS Substation Co-location - $500,000 FY2016-17 recommended budget CAPITAL INVESTMENT PLAN (CIP) ❑ PARKS, OPEN SPACE,AND TRAIL DEVELOPMENT: ■ Blackwood Farm Park - $1.26 million ■ Cedar Grove Park— Phase II - $60,000 ■ Mountains to Sea Trail - $521,000 ■ Hollow Rock Nature Park (New Hope Preserve) - $235,000 ■ River Park— Phase II - $50,000 ■ Little River Park— Phase II - $100,000 ■ Fairview Park Access with Parking Improvements - $325,000 FY2016-17 recommended budget CAPITAL INVESTMENT PLAN (CIP) ❑ INFORMATION TECHNOLOGY AND COMMUNICATIONS: ■ Information Technology Infrastructure - $500,000 ■ Technology Improvements - $500,000 ■ Fiber Connections for County facilities - $60,000 ✓ BOCC Technology Initiatives - $50,000 ■ Communication System Improvements - $166,000 FY2016-17 recommended budget CAPITAL INVESTMENT PLAN (CIP) ❑ CRITICAL INFRASTRUCTURE IMPROVEMENTS: ■ Hardened 911 Center - $980,000 ■ Southern Human Services Center — $300,000 ❑ OTHER CRITICAL INFRASTRUCTURE IMPROVEMENTS: ■ Facility Roofing Projects - $206,700 ■ Historic Courthouse Square - $40,000 ■ Generator Projects - $375,000 FY2016-17 recommended budget PUBLIC HEARINGS &WORK SESSIONS FY2016-17 recommended budget BUDGET DOCUMENT AVAILABILITY ■ Clerk to Board of Commissioners ■ County Finance & Administrative Services Office ■ Orange County Library ■ Chapel Hill Public Library ✓ Carrboro/McDougle Branch Library ■ Orange County Website - http://orangecountync.gov FY2016-17 recommended budget ORANGE COUNTY MISSION STATEMENT Orange County exists to provide governmental services requested by our Residents or mandated by the State of North Carolina. To provide these quality services efficiently, we must; 17 • Serve the Residents of Orange County— Our Residents Come First; • Depend on the energy, skills, and dedication of all our employees and volunteers; • Treat all our Residents and Employees with fairness, respect, and understanding. Orange County Residents Come First Commissioner Jacobs referred to the inmate amount going up to $100, and asked if the current amount could be given. Bonnie Hammersley said the current inmate amount is $66. Commissioner Jacobs referred to the Administrative Assistant at the Seymour Center and clarified that evening hours had been cut at both senior centers. Bonnie Hammersley said because the Central Orange Senior Center is located next to the Sportsplex, there are temporaries that allow that facility to stay open later than Seymour. Commissioner Jacobs asked if this is indicated in the budget document as it may be perceived as one senior center being advantaged over another. Bonnie Hammersley said there can be a technical amendment in the final adopted budget, to that effect. Bonnie Hammersley said the Functional Leadership Teams' ranking forms can be found in the appendices. Commissioner Burroughs thanked the Manager and her staff for creatively attacking thorny issues of years passed. Commissioner Burroughs said she appreciated the Manager's positive attitude of putting everything on the table to discuss and build upon. Commissioner Burroughs referred to the schools and noted this budget is not what was requested but it is an offering with which to move forward and discuss. Commissioner Dorosin referred to page 7 and various general government studies. He asked if this is located within the budget document. Paul Laughton said the items for the Development Impact and Double Taxation proposed studies will be under the County Manager's tab and the stormwater fee collection will be under the Tax Administration tab. Commissioner Jacobs said historically the budget presentation was a stand-alone presentation with an adjournment and he liked this format better. Commissioner Jacobs said it is refreshing to have a participatory process with the budget. Commissioner Rich said this is the Manager's budget from start to finish and it is different. She thanked Bonnie Hammersley for keeping the Board of County Commissioners involved. Commissioner Price agreed with the previous comments. 5. Consent Agenda • Removal of Any Items from Consent Agenda - Item F by Commissioner Jacobs and Price - Item G by Commissioner Price - Item H by Commissioner Jacobs and Rich • Approval of Remaining Consent Agenda A motion was made by Commissioner Rich, seconded by Commissioner Price to approve the remaining items on the consent agenda. 18 VOTE: 6-0 (Commissioner Pelissier absent) • Discussion and Approval of the Items Removed from the Consent Agenda f. Voluntary Annexation Petition — Sportsplex Field House Property The Board considered approving a petition for voluntary annexation of the Sportsplex Field House site to the Town of Hillsborough and, upon County Attorney review, authorizing the Chair to sign the petition and related documentation and authorize the Chair to sign. Commissioner Jacobs said he was interested in understanding the rationale for this petition and the benefit to the County of this voluntary annexation. Jeff Thompson, Director of Asset Management Services, said this allows for a more beneficial packet of entitlements, as the Sportsplex Field House is developed. He said parking, set backs, and stormwater management requirements are easier to deal with on single parcel of land, as opposed to a parcel that is split between the Town of Hillsborough and the County. Commissioner Jacobs asked if the project would be dependent on Hillsborough and if water rates would be affected. Michael Harvey, Orange County Planning, said there is a greater opportunity for the County to make use of existing infrastructure at the Sportsplex complex; whereas, if it were in the County's planning jurisdiction as an independent lot, set backs, parking, and stormwater would have to be contained within the County's lot. He said it would allow for cost savings. Jeff Thompson said the water rate will be Hillsborough water rates. Commissioner Jacobs said being in the Town would provide about a 50% savings which could be a cost saving measure. Commissioner Price asked if the there is a process to determine the design, if Orange County is not doing so. Jeff Thompson said there will be a public hearing process this summer with Hillsborough and Hillsborough will vote on the annexation in the fall. He said it will then follow the planning process as though it were Hillsborough property. Commissioner Price asked if Orange County will have to pay the permitting fees. Jeff Thompson said yes. Commissioner Price said she is concerned about properties surrounding the area and asked if these property owners will be invited to the public hearings. Jeff Thompson said yes. A motion was made by Commissioner Dorosin, seconded by Commissioner Burroughs to approve the voluntary annexation of the Sportsplex Field House site to the Town of Hillsborough and, upon County Attorney review, authorized the Chair to sign the petition and related documentation. VOTE: 6-0 (Commissioner Pelissier absent) g. Resolution to Endorse Orange County's Priority Transportation Project Lists for the Durham-Chapel Hill-Carrboro Metropolitan Planning Organization, the Triangle Area Rural Planning Organization, and the Burlington-Graham Metropolitan Planning Organization 19 The Board considered a resolution endorsing three (3) priority lists of transportation projects that are considered for inclusion in the 2018-2027 Statewide Transportation Improvement Program (STIP) within: • the Durham-Chapel Hill-Carrboro Metropolitan Planning Organization (DCHC MPO), • the Triangle Area Rural Planning Organization (TARPO), and • the Burlington-Graham Metropolitan Planning Organization (B-G MPO) planning areas, respectively. Seven (7) DCHC MPO projects and three (3) TARPO projects that were initially endorsed by the BOCC at the June 2, 2015 meeting are not carried forward (All B-G MPO projects are included in the resolution.). Commissioner Price referred to Highway 54 and asked if the term widening is still being used to describe this project of going from two to four lanes. Max Bushell, Orange County Transportation Planner, said 65% of the widening projects are in the Durham-Chapel Hill-Carrboro Metropolitan Planning Organization (DCHC MPO) and the other 35% are in the Triangle Area Rural Planning Organization (TARPO)jurisdiction. He said two projects were put forth for consideration for funding: a widening project and an operational improvements project. He said the latter was primarily put forward during this round of funding to delay the need for widening, and possibly resolve the issue entirely. He said there is also a corridor study being funded through the MPO, the Town of Carrboro, and Orange County, which will help collect data about alternative approaches to the project. He said he believes neither of these projects will receive funding in this round. Commissioner Price asked Commissioner Jacobs if the DCHC MPO had discussed this topic recently. Commissioner Jacobs said not to his knowledge. A motion was made by Commissioner Dorosin, seconded by Commissioner Price to approve the Resolution to Endorse Orange County's Priority Transportation Project Lists for the Durham-Chapel Hill-Carrboro Metropolitan Planning Organization, the Triangle Area Rural Planning Organization, and the Burlington-Graham Metropolitan Planning Organization VOTE: 6-0 (Commissioner Pelissier absent) h. Rogers Road Sewer Project— Granting Easement across County-Owned Property (Animal Services) The Board considered granting an easement for sewer installation and maintenance on County-owned property that will be part of the Rogers Road Sewer Project and authorize the Chair to sign. Commissioner Jacobs said he did not want to assume that granting the easement is the most environmentally responsible decision. He said he wanted to ask if this is true and also to request that the environmental impacts of decisions be added to the agenda abstract going forward. Craig Benedict, Orange County Planning and Inspections Director, said environmental concerns were seriously considered. He said the County would be granting an easement to itself which would ultimately be transferred to the Orange Water and Sewer Authority (OWASA). Commissioner Jacobs asked if this easement is near a road. Craig Benedict said there is an easement for a roadway and this would be adjacent to the landfill to the west. 20 Commissioner Dorosin said asked if all of these easements are being given to Orange County, will we in turn give them to OWASA. John Roberts said this is the plan. Commissioner Rich asked if the County is taking the lead in the process even though the easements are going through Carrboro property. John Roberts said the purpose of the easement is to create a right of entry to maintain the line and all the easements should have Orange County as the grantee. He said without such rights of entry, the County would be trespassing when maintaining the sewer lines. A motion was made by Commissioner Jacobs, seconded by Commissioner Rich for the Board to grant an easement for sewer installation and maintenance on County-owned property that will be part of the Rogers Road Sewer Project and authorized the Chair to sign. VOTE: 6-0 (Commissioner Pelissier absent) a. Minutes The Board approved the minutes from April 5, 7, and 18, 2016 as submitted by the Clerk to the Board. b. Motor Vehicle Property Tax Releases/Refunds The Board adopted a resolution, which is incorporated by reference, to release motor vehicle property tax values for three (3) taxpayers with a total of three (3) bills that will result in a reduction of revenue in accordance with the NCGS. c. Property Tax Releases/Refunds The Board adopted a resolution, which is incorporated by reference, to release property tax values for one (1) taxpayer with a total of five (5) bills that will result in a reduction of revenue in accordance with North Carolina General Statute 105-381. d. Authorize the Use of a Cooperative Purchasing Program to Purchase a Replacement Ambulance for Orange County Emergency Services The Board authorized the use of a cooperative purchasing program for the already approved purchase of one (1) ambulance to replace a 2007 model ambulance. e. Policy Priorities for 2016 The Board adopted the policy priorities established during the Board of County Commissioners' 2016 retreat. g. Request for Road Additions to the State Maintained Secondary Road System The Board made a recommendation to the North Carolina Department of Transportation (NCDOT), and the North Carolina Board of Transportation (NC BOT), concerning a petition to add Founders Ridge Drive in Chancellors View Subdivision to the State Maintained Secondary Road System. h. Comprehensive Plan and Unified Development Ordinance (UDO) Amendment Outlines and Schedules for Four(4) Proposed Text Amendments The Board approved process components and schedules for four (4) staff initiated Unified Development Ordinance (UDO) text amendments. 6. Public Hearings a. Public Hearing on General Obligation Bond Orders and Formal Approval of Bond Referenda and Ballot Questions The Board will consider: 21 1) Conducting a second scheduled public hearing to receive public comment on the questions of the validity of the bond orders and the advisability of issuing the bonds; 2) Close the public hearing. The Board can then either proceed to step (3) without changes to the Bond Orders as previously introduced, or in the alternative the Board may decide either (a) not to put forward either or both of the proposed orders, or (b) to lower the amount of either or both orders (The Board cannot, however, add a purpose for the proposed bonds or increase either amount of bonds without restarting the bond authorization process.); 3) Adopt the first bond order authorizing the issuance of General Obligation Bonds in an amount not to exceed $120 million to support school facilities; 4) Adopt the second bond order authorizing the issuance of General Obligation Bonds in an amount not to exceed $5 million for housing for persons with low and moderate income; and 5) Adopt the Resolution regarding details for bond referenda (Attachment 3) to formally schedule the November bond referenda and approve the ballot questions. Gary Donaldson reviewed the process thus far. Bob Jessup, Bond Counsel, said this is the final required Board action before this item is put before the voters in November. He said the resolution will have the bond questions. Chair McKee opened the public hearing. PUBLIC COMMENT: NONE A motion was made by Commissioner Burroughs, seconded by Commissioner Price to close the public hearing. VOTE: 6-0 (Commissioner Pelissier absent) The Board can then either proceed to step (3) without changes to the Bond Orders as previously introduced, or in the alternative the Board may decide either (a) not to put forward either or both of the proposed orders, or (b) to lower the amount of either or both orders (The Board cannot, however, add a purpose for the proposed bonds or increase either amount of bonds without restarting the bond authorization process.); A motion was made by Commissioner Burroughs, seconded by Commissioner Price to adopt the first bond order (Attachment 1) authorizing the issuance of General Obligation Bonds in an amount not to exceed $120 million to support school facilities. VOTE: 6-0 (Commissioner Pelissier absent) A motion was made by Commissioner Price, seconded by Commissioner Burroughs to adopt the second bond order (Attachment 2) authorizing the issuance of General Obligation Bonds in an amount not to exceed $5 million for housing for persons with low and moderate income. VOTE: 6-0 (Commissioner Pelissier absent) A motion was made by Commissioner Price, seconded by Commissioner Burroughs to adopt the Resolution regarding details for bond referenda (Attachment 3) to formally schedule the November bond referenda and approve the ballot questions. 22 VOTE: 6-0 (Commissioner Pelissier absent) b. Approval of 2016 -2017 HOME Program Design for Consolidated Plan —Annual Action Plan Update The Board will consider: (1) Receiving comments from the public regarding the FY 2016 - 2017 Consolidated Plan — Annual Action Plan for Housing and Community Development Programs in Orange County; (2) Adopt and authorize the Chair to sign a Resolution approving the proposed HOME Program Activities for 2016-2017 including: a) $285,000 in Homeownership Assistance funds for Orange County Habitat for Humanity; b) $50,000 in Housing Rehabilitation funds for Rebuilding Together of the Triangle; c) $114,655 in Housing Rehabilitation funds for the Orange County Housing, Human Rights and Community Development Department; and d) $30,854 in Project Administration funds for the Orange County Housing, Human Rights and Community Development Department; (3) Adopt a Resolution approving the FY 2016-2017 Consolidated Housing Plan —Annual Action Plan; and (4) Authorize the Manager to implement the HOME Program as approved by the BOCC including the ability to execute agreements with partnering non-profit organizations after consultation with the County Attorney. Audrey Spencer Horsley, Housing, Human Rights, and Community Development Director, reviewed the information in the abstract. Commissioner Dorosin said he concurred with Audrey Spencer-Horsley, and one of the challenges is that when HOME money is put into a rehab, the entire home must be brought up to code. He said there is not always enough funds to do this, but other non-HOME funds could be used to bring homes up to code. Commissioner Price said this document was very easy to read and understand. A motion was made by Commissioner Rich, seconded by Commissioner Price to close the Public Hearing. VOTE: 6-0 (Commissioner Pelissier absent) A motion was made by Commissioner Dorosin, seconded by Commissioner Price to: (2) Adopt and authorize the Chair to sign a Resolution approving the proposed HOME Program Activities for 2016-2017; (3) Adopt a Resolution approving the FY 2016-2017 Consolidated Plan Annual Action Plan; and (4) Authorize the Manager to implement the HOME Program as approved by the BOCC including the ability to execute agreements with partnering non-profit organizations after consultation with the County Attorney. VOTE: 6-0 (Commissioner Pelissier absent) 23 7. Regular Agenda a. Bond Education Committee Appointments and Additional Actions The Board considered: 1) Reviewing and consider appointing applicants to the Bond Education Committee who will develop and assist in disseminating information to voters concerning the November 8, 2016 bond referenda; 2) Review and consider appointing Co-Chairs of the Committee as the Board determines appropriate; 3) Authorize the Manager to review and approve all final materials developed by the Committee to confirm content is accurate and complete and maintains an educational purpose; and 4) Provide any feedback to the Manager regarding the proposed funding plan to support the Committee's work and assistance through a vendor. Commissioner Price said there seemed to be only one representative from the northern portion of the County and asked if more recruitment can be done. Donna Baker said the Community Relations Department was very helpful in the solicitation process for applicants and the County kept the process open for one week longer than originally intended. Commissioner Rich said she wanted to get this committee started as soon as possible. Commissioner Jacobs suggested appointing just two positions tonight and re- advertising for subsequent positions. Commissioner Price said she does not want to stop the process, but there should be more diversity. Commissioner Dorosin referred to Commissioner Price's concerns and said he would concede his seat to either Chair McKee or Commissioner Price, in order to achieve greater geographical diversity. Commissioner Price accepted Commissioner Dorosin's position on the committee. A motion was made by Commissioner Rich, seconded by Commissioner Price to appoint two at-large seats tonight, replace Commissioner Dorosin's seat with Commissioner Price, and to re-advertise the other two at-large positions to be filled no later than June 21St VOTE: 6-0 (Commissioner Pelissier absent) Orange County Resident Position 1: A motion was made by Commissioner Rich, seconded by Commissioner Jacobs to appoint Elizabeth Welsby to position 1. VOTE: Ayes, 3 (Commissioner Rich, Commissioner Jacobs, Chair McKee); Nays, 3 (Commissioner Burroughs, Commissioner Dorosin, Commissioner Price) A motion was made by Commissioner Dorosin, seconded by Commissioner Price to appoint Jamezetta Bedford to position 1. VOTE: Ayes, 3 (Commissioner Dorosin, Commissioner Burroughs, Commissioner Price); Nays, 3 (Commissioner Rich, Commissioner Jacobs, Chair McKee) 24 Orange County Resident Position 2: A motion was made by Commissioner Dorosin, seconded by Commissioner Price to appoint Teresa Watson to position 2. A motion was made by Commissioner Burroughs, seconded by Chair McKee to appoint Matt Hughes to position 2. Commissioner Burroughs said she received an email from Elizabeth Welsby, which stated if the votes came down between Elizabeth Welsby and Jamezetta Bedford, Elizabeth Welsby would prefer that Jamezetta Bedford be appointed. Commissioner Jacobs suggested packaging the appointments for those that the Board feel, according to their votes, are meritorious. He said perhaps three spots could be filled. John Roberts said any motion at this time would overturn the Board's previous motion of just filling two positions, but this would be acceptable as long as the motion's intent is clear. VOTE: (Teresa Watson) Ayes, 3 (Commissioner Dorosin, Commissioner Rich, and Commissioner Price); Nays, 3 (Commissioner Burroughs, Commissioner Jacobs, Chair McKee) VOTE: (Matt Hughes) Ayes, 3 (Commissioner Burroughs, Commissioner Jacobs, Chair McKee); Nays, 3 (Commissioner Dorosin, Commissioner Rich, and Commissioner Price) A motion was made by Commissioner Dorosin, seconded by Commissioner Burroughs to appoint the following: Teresa Watson to position 1 Matt Hughes to position 2 Jamezetta Bedford to position 3 VOTE: Ayes, 4 (Chair McKee, Commissioner Burroughs, Commissioner Jacobs, and Commissioner Dorosin); Nays, 2 (Commissioner Price and Commissioner Rich) Motion passes. A motion was made by Commissioner Dorosin, seconded by Commissioner Burroughs to appoint the following remaining positions: Position 5 Robert Dowling - Community HomeTrust Position 6 Delores Bailey - Empowerment Position 7 Brian Curran - Habitat for Humanity Position 8 Pam Jones - OCS Position 9 Donna Coffey - OCS Position 10 Jeff Nash - CHCCS Position 11 Margaret Samuels - CHCCS Position 12 Diane Beecham Position 13 Commissioner Renee Price Position 14 Commissioner Burroughs 25 VOTE: 6-0 (Commissioner Pelissier absent) A motion was made by Commissioner Jacobs, seconded by Commissioner Rich to allow this board to choose its own co-chairs. VOTE: 6-0 (Commissioner Pelissier absent) Commissioner Rich asked if there is someone responsible for determining a meeting calendar for this Committee. Travis Myren said the Manager's office would set up the first meeting and then work with the Committee to determine future dates. (Background: As the Board considers appointments to the Committee, the Manager is also moving forward with contracting with a vendor to assist the Bond Education Committee with developing, revising, finalizing and printing educational brochures, signs, electronic media and other materials. For the two most recent educational efforts related to County referenda, the County paid: • $33,925 to Jennings & Company in FY 2010-11; and • $49,900 to Sheer Associates in FY 2011-12. Depending on the scope of work negotiated with the vendor, the total cost of the vendor contract and all efforts related to the Committee's work may be up to $50,000. The Manager recommends the Board allocate $20,000 from the Board of Commissioners' 2015-16 Contingency account to fund the initial costs of the Committee's work. To provide the other necessary funding, the Manager's proposed 2016-17 budget will include an additional recommended appropriation of$30,000 for Bond Education Committee activities, vendor services and informational materials. This balance of the funding will be subject to final approval by the Board of County Commissioners. As the Committee (and/or sub-committees) undertake work and develop cost estimates for the production and distribution of materials, the Manager may recommend additional appropriations, if needed, for Board consideration. Lastly, and in an effort to safeguard against any unintentional "advocacy" materials being developed, the Manager recommends that the Board authorize the Manager to review and approve all final materials developed by the Committee to confirm content is accurate and complete and maintains an educational purpose. FINANCIAL IMPACT: Public funds may be spent to present factual information to voters about the proposed bonds, the projects expected to be financed by the bonds, and the circumstances and needs that have given rise to the bond referenda. Public funds may not be spent on campaigns either to promote or defeat passage of any bond order presented to voters. Depending on the scope of work negotiated with the vendor, the total cost of the contract and all efforts related to the Committee's work may be up to $50,000. Pending any alternative direction from the Board, staff will present a budget amendment at the May 17, 2016 meeting to allocate $20,000 from the Board of Commissioners' 2015-16 Contingency account to fund the initial costs of the Committee's work. 26 The Manager's proposed 2016-17 budget will include an additional recommended appropriation of$30,000 for the Bond Education Committee activities, vendor services and information materials and will be subject to final approval by the Board of County Commissioners as part of FY 2016-17 budget deliberations. A motion was made by Commissioner Price, seconded by Commissioner Burroughs to authorize the Manager to review and approve all final materials developed by the Committee to confirm content is accurate and complete and maintains an educational purpose. VOTE: 6-0 (Commissioner Pelissier absent) A motion was made by Commissioner Price, seconded by Commissioner Burroughs to approve the proposed funding plan outlined above to support the Committee's work and assistance through a vendor. VOTE: 6-0 (Commissioner Pelissier absent) 8. Reports a. FY 2015-16 Third Quarter General Fund Financial Report The Board received a Third Quarter General Fund Financial Report for the period of July 1, 2015 — March 31, 2016. Gary Donaldson reviewed the four attachments contained in the abstract. He said Orange County is on track with the 2015-2016 budget, as it was established, and there are no concerns regarding revenues or expenditures. He commended the efforts of the staff in the Tax Administration office and reminded the Board that property taxes will still be gathered after the end of the fiscal year. He said investment earnings have increased greatly this year. Commissioner Dorosin asked if there is an update regarding the collection of increased fees from the ABC Commissioner. Chair McKee said there is no current update but he will bring it up at the next ABC Board meeting. RECOMMENDATION(S): The Manager recommends that the Board receive the FY 2016 Third Quarter General Fund Financial Report and provide staff with feedback. 9. County Manager's Report Bonnie Hammersley reviewed the following, which are projected May 10, 2016 Regular Work Session Items: • Affordable Housing Strategic Plan Update • Orange County Employment and Labor Statistics • Facility Naming Policy Bonnie Hammersley said the first public budget hearing will be on May 12th at the Whitted Building. 10. County Attorney's Report NONE 27 11. Appointments NONE 12. Board Comments Commissioner Rich had no comments. Commissioner Jacobs said he and Chair McKee attended a meeting with the Rogers Road property about easements, and it went well. Commissioner Jacobs said there is artwork by local artists in the hallway of the facility which can be purchased. Commissioner Dorosin said it was Charter School Advocates week at the General Assembly, and the bill to add additional funding to charter schools will come from the Department of Transportation (DOT) and food funds. He said it is likely that will get attached to another bill and, reportedly, this will happen very quickly and he will keep the BOCC informed. Commissioner Price asked if John Roberts will keep the BOCC up to date on the fall out of HB2 and the repeal process. Commissioner Burroughs asked if Commissioner Rich and Commissioner Jacobs could provide a brief update regarding the Solid Waster Advisory Group (SWAG). Commissioner Rich said there have not been many meetings lately, and at the next meeting, mattresses and the ReStore will be discussed. Bonnie Hammersley said the interlocal agreement conversation was suspended in order to bring in a consultant to review the financial issues within Solid Waste. She said this consultant will be presenting a report at the next meeting on May 25th Chair McKee said in reference to HB2, he heard today that certain members of the General Assembly will not do anything about the letter from the Department of Justice. Chair McKee said the residents of Cedar Grove Community Center have been touring other community centers and have met with the Rogers-Eubanks Neighborhood Association (RENA) in hopes of emulating the RENA model. Chair McKee referred to the firearms safety committee, and said he cross-referenced the applicants to the committee with the speakers from the February BOCC meeting. He said only seven people that spoke that evening submitted applications. Chair McKee said an email was received regarding the Board of Equalization and Review, as well as another email regarding the Mountains to Sea Trail. He said he replied to the Board of Equalization and Review today, and staff is putting together an email response regarding the Mountains to Sea Trail email. 13. Information Items • April 19, 2016 BOCC Meeting Follow-up Actions List • Tax Collector's Report— Numerical Analysis • Tax Collector's Report— Measure of Enforced Collections • Tax Assessor's Report— Releases/Refunds under $100 • 2016 Mebane Comprehensive Visioning Process • BOCC Chair Letter Regarding Petitions from April 19, 2016 Regular Meeting 14. Closed Session NONE 15. Adjournment 28 A motion was made by Commissioner Burroughs, seconded by Commissioner Dorosin to adjourn the meeting at 10:15 p.m. VOTE: 6-0 (Commissioner Pelissier absent) Earl McKee, Chair Donna Baker Clerk to the Board