HomeMy WebLinkAbout2016-264 Health - OC Schools - summer K-readiness and rising 1st grade literacy enrichment programming near Vv
ORANGE COUNTY HEALTH DEPARTMENT FAMILY SUCCESS ALLIANCE
OUTSIDE AGENCY PERFORMANCE AGREEMENT
FY 2015-16
THIS AGREEMENT, made and entered into the first day of May 2016, ("Effective Date") by and
between the County of Orange, a political subdivision of the State of North Carolina, 200 South Cameron
Street, Hillsborough, North Carolina, 27278, ("County") and Orange County Schools, located at 200 E.
King Street,Hillsborough,NC 27278 ("Provider").
WITNESSETH:
WHEREAS, it is in the interests of the County that said program be assisted by the County and thereby
enhance its availability to residents of the County, and said program addresses an important community
human services need,as identified by the Board of Commissioners;
NOW, THEREFORE, in consideration of the above and the mutual covenants and conditions hereafter set
forth,the County and Orange County Schools agree as follows:
1. Term of the Agreement. The term of this Agreement shall be a program year beginning May 1,
2016 to October 1,2016.
2. Scope of Services.
a. Provider will provide services, as outlined in the attached Outside Agency Funding
Application Scope of Services and any amendments or revision thereto which is attached as
Exhibit'W'and incorporated by reference,to the residents of Orange County. The Scope
of Services may be different from the original application based on County appropriation;
however, any revisions or amendments to this Agreement must be approved in writing by
the County and attached to this Agreement.
b. The Provider shall be solely responsible for the means, methods, techniques, sequence,
safety program and procedures necessary to properly and fully complete the work set forth
in the Scope of Services.
3. Funding.
a. The County agrees to appropriate for the provision of services described in Exhibit A,
Scope of Services and more particularly described in the Program Budget, the maximum
sum of Forty One Thousand Seven hundred forty five dollars($41,745).
b. All funds appropriated shall be used for purposes described in Exhibit A. Any funds not
used for the purposes stated shall be returned to the County. Any changes in the use of
funds must be authorized in writing by the County prior to any expenditure of the funds by
the Provider. If the funds are expended not in accordance with the Scope of Services,at the
discretion of the County the Provider may be required to repay the funds to the County.
c. The Provider shall be paid in two installments each in the amount of$20,872.50. The first
payment is contingent upon receipt of the fully executed agency's performance agreement.
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from written notice of default. The County may (but shall not be required to) grant the
Provider an opportunity to cure the default without termination of this Agreement. This
clause shall not be interpreted to limit the County's remedies in law or in equity.
c. Notwithstanding the foregoing, either party may terminate the agreement at any time
without penalty; provided that written notice of such termination is furnished to the other
party at least 30 days prior to termination. In the event of such termination, any payment
due shall be prorated to the date of termination and any unused funds shall be returned to
the County within 10 days of termination.
d. Any termination of this Agreement for default under this section that is later deemed to be
unjustified shall be deemed a termination for convenience.
6. Insurance.
a. General Requirements. The Provider shall purchase and maintain, during the period of
performance of this Agreement, insurance:
i. Worker's Compensation. For protection from claims under workers'or workmen's
compensation acts;
ii. Comprehensive General Liability Insurance covering claims arising out of or
relating to bodily injury, including bodily injury, sickness,disease or death of any
of the Consultant's employees or any other person and to real and personal property
including loss of use resulting thereof;
iii. Comprehensive Automobile Liability Insurance,including hired and non-owned
vehicles,if any, covering personal injury or death, and property damage; and
b. Limits of Coverage: Minimum limits of insurance coverage shall be as follows:
INSURANCE DESCRIPTION MINIMUM REQUIRED COVERAGE
• Worker's Compensation Limits for Coverage A- Statutory State
NC&Coverage B -Employers Liability
$500,000 each accident, disease policy,limit and
disease each employee
• Commercial General $1,000,000 Each Occurrence
Liability $2,000,000 Aggregate
• Automobile Liability $500,000 Combined Single Limit
c. All insurance policies(with the exception of Worker's Compensation and Professional
Liability)required under this Agreement shall name the County as an additional insured
party and as a certificate holder. Evidence of such insurance and all correspondence shall
be sent to:
Orange County Risk Manager
Post Office Box 8181
Hillsborough,NC 27278
d. Nothing in this section is intended to affect or abrogate the County's sovereign immunity
defenses.
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Hillsborough,NC 27278
16. Entire Agreement. This Agreement,including any referenced attachments,constitutes the entire
Agreement between the parties and shall supersede, replace or nullify any and all prior
Agreements of understandings; written or oral, relating to the matters set forth herein, and any
such prior Agreements or understandings shall have no force or affect whatsoever on this
Agreement. The County and Provider have read this Agreement and.agree to be bound by all of
its terms, and further agree that this Agreement constitutes the complete and exclusive statement
of the Agreement between the County and Provider.
17. Severability. All clauses found herein shall act independently:of each other. If a clause is found
to be illegal or unenforceable,it shall have no effect on the other provisions of this Agreement. It
is understood by the parties hereto that if any part, term or provision of this Agreement is by the
Courts held to be illegal or in conflict with any laws of the State of North Carolina or the United
States, the validity of the remaining portions or provisions shall not be affected, and the rights
and obligations of the parties shall be construed and enforced as if the Agreement did not contain
the particular part,term or provision held to be invalid.
18. Governing Law. The laws of the State of North Carolina shall govern all aspects of this
Agreement. In the event that it is necessary for either party to initiate legal action regarding this
Agreement, venue shall lie in Orange County, North Carolina. The parties hereby waive their
right to trial by jury in any action,proceeding or claim, arising out of this Agreement,which may
be brought by either of the parties.
19. Signatures. This Agreement together with any amendments or modifications may be executed
electronically. All electronic signatures affixed hereto evidence the intent of the Parties to
comply with Article 11A and Article 40 of North Carolina General Statute Chapter 66. By
signing this Agreement, Providers certifies that they have not been identified nor utilized the
services of any subcontractor on the list created by the State Treasurer pursuant to G.S. 147-86.5.
IN WITNESS WHEREOF,the Orange County and the Provider have signed this Agreement,effective on
the last date this Agreement is signed by both parties as indicated by the dates set forth under signatures
below.
For and on be alf of th ro ider
ow
Dr.Todd in Date
To AA wk+
Printed Name
For and on behalf of Orange County Government
Bo a Hammersley,County M ag ate
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Exhibit A
Scope of Services for
Orange County Schools "Out of School Time" Summer 2016 programs
forthe
Family Success Alliance
Purpose: Program support resources for Orange County schools to provide out of school time
services to Family Success Alliance (FSA) students attending New Hope Elementary, a zone 4
school.
Budget: $41,745
• $22,770: Summer K-Readiness program for 30 FSA students at a cost of$759 per
student.
• $18, 975: Summer Rising 15Y graders Literacy Enrichment program for 25 FSA students at
a cost of$759 per student.
Funds will be used to pay teacher salaries and payroll, transportation, curriculum materials and
supplies.
Program Services:
• Recruit and enroll 30 incoming kindergarteners at New Hope Elementary into a summer
kindergartern readiness program. Recruit and enroll 25 rising 1 grade students into a
summer literacy enrichment camp.
• Provide a four week program for students (16 program days) to prepare students to
enter school at grade level using an evidenced-based curriculum and an 8:1 teacher
student ratio.
• Provide a program orientation for parents, two parent workshops and an end of
program celebration.
• Provide academic assessment at the beginning and end of the program to evaluate the
impact of the program and collect intergrated health assessment data.
Outcomes
K-Readiness
Recruitment: Staff, with assistance from FSA staff, will conduct outreach to eligible families and
recruit up to 33%of incoming kindergarten students at New Hope Elementary school for the k-
readiness program for a total of 30 students.
Attendance: Attendance will be tracked with a goal of 90% attendance rate.
Integrated health assessments: School staff will collect standardized assessments as agreed to
with OCHD and conduct referrals as needed.
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implications of pay schedule.
K Recruitment Plan OCS with FSA April 15, Coordinate with OCS pre-k
support as needed 2016 program.Who should attend
from Head Start?Write an
eligibility screening policy for
both programs.
Eligibility OCS with input May 2016 K registration is April 29th.
Screening from planning team Forms will be used to screen for
eligibility. FSA staff and
partners will attend to promote
FSA.
Student OCS with FSA May/June Navigators are available to
Recruitment support as needed 2016 assist with recruitment as
needed and consistent with OCS
policies.
Curriculum Site Coordinators & June 2016 NHE site coordinator puts
Planning FSA together evidence-based
curriculum for both programs
for FSA review and approval.
For K program,will coordinate
with zone 6 site coordinator to
align curriculum so that a
consistent program is offered
across zones.Teachers will
meet in end of May to provide
input for
additions/improvements.
Staff professional Ambra June/July Staff will meet for 3 days prior
development 2016 to the start of the program to
review and prepare curriculum
and evaluation.
Start of program& FSA navigators July 2016 Navigators available for first
attendance day of the program activities
and can make calls to families
when a child is absent
throughout the program.
Parent Site Coordinator July 2016 For both programs this will
Engagement with navigator include:
support --Orientation before start of
program
--two evening workshops
during the program
-- end of program celebration.
FSA Enrollment Zone navigators July 18- Navigators will schedule school-
August 11 based meetings with families to
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