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HomeMy WebLinkAbout2016-266-E AMS - Signs Now for assorted signs for the Link, Justice, parking garage, and CS DocuSign Envelope ID: 585A91DA-A62A-43BF-BEBF-OC18454AB59E [Departmental Use Only] TITLE Assorted Signs FY 2015/16 ORANGE COUNTY CONTRACT UNDER$15,000.00 NORTH CAROLINA THIS AGREEMENT, made and entered into this 17th day of May, 2016, ("Effective Date") by and between Orange County, North Carolina, a political subdivision of the State of North Carolina, (the "County"),party of the first part; and Signs Now(the "Provider"),party of the second part; WITNESSETH: For the purpose and subject to the terms and conditions hereinafter set forth, the County hereby contracts for the services of the Provider, and the Provider agrees to provide the following services to the County in accordance with the terms of this Agreement,time being of the essence: The services and/or materials (hereinafter referred to collectively as "Services") to be furnished under this Agreement are as follows: Assorted signage for Link Building, Justice Facility,Parking Deck and Child Support Services. The term of this agreement,rendered shall be from May 17,2016 to June 17,2016. Provider represents and agrees that Provider is qualified to perform and fully capable of performing and providing the services required or necessary under this Agreement in a fully competent, professional and timely manner to the satisfaction of the County. Provider shall be responsible for all errors or omissions, in the performance of the Agreement. Provider shall correct any and all errors, omissions, discrepancies, ambiguities,mistakes or conflicts at no additional cost to the County. Provider agrees that Provider shall not sub-contract any of the services to be provided in this Agreement, nor shall Provider assign any right or responsibility granted or required by this Agreement,without the prior written approval of the County, SPECIFIC TERMS I. Payment: The County agrees to pay at the rates specified for Services satisfactorily performed in accord with this Agreement. The amount to be paid by the County shall not exceed One Thousand, four hundred nintey two dollars and eighty-three cents, ($1,492.83). Payment shall be made within thirty(30) days of an invoice properly submitted to County. Should Provider fail to perform its duties under the terms of this Agreement, County may, without fault or penalty, withhold any payment associated with the work to be performed until such time as said work is completed. 2. Non—waiver: Failure by County at any time to require the performance by Provider of any of the provisions hereof shall in no way waive or affect the County's right hereunder to enforce the same,nor shall any waiver by the County of any breach be held to be a waiver of any succeeding breach or a waiver of this Non-Waiver Clause. 3. Independent Contractor: The Provider shall operate as an independent contractor and the County shall not be responsible for any of the Provider's acts or omissions. The Provider shall not be treated as an employee with respect to the Services performed hereunder for federal or state tax, unemployment or workers' compensation purposes. The Provider understands that neither federal, nor state, nor payroll tax of any kind shall be withheld or paid by the County on behalf of the Provider or the employees of the Provider. 4. Insurance: Provider shall obtain, at its sole expense, Commercial General Liability Insurance, Automobile Insurance, Workers' Compensation Insurance, and any additional insurance as may be required by County's Risk Manager as such insurance requirements are described in the Orange County Risk Transfer Policy and Orange County Minimum Insurance Coverage Requirements (each document is Revised 1/16 1 DocuSign Envelope ID: 585A91DA-A62A-43BF-BEBF-OC18454AB59E incorporated herein by, reference and may be viewed at http://www.orangecountync. o� v/departments/purchasing division/contracts.php). If County's Risk Manager determines additional insurance coverage is required such additional insurance shall consist of N/A (if no additional insurance required mark N/A as being not applicable). Provider shall not commence work until such insurance is in effect and certification thereof has been received by the County's Risk Manager. 5. Indemni : The Provider agrees to defend, indemnify, and hold harmless Orange County from all losses, liabilities, claims, demands, suits, costs, damages or expenses (including reasonable attorney's fees) arising from bodily injury, including death, to any person or persons or damage to or destruction of any property caused in whole or in part by any negligent or intentional act or omission on the part of the Provider, its agents, or assigns directly or indirectly related to the Services to be performed pursuant to this Agreement on the part of the Provider. 6. Termination: This Agreement may be terminated at any time by mutual written agreement of the parties or by the County upon written notice to the Provider. County may suspend this Agreement upon reasonable notice to the Provider. 7. Entire Agreement and Signatures: The parties have read this Agreement and agree to be bound by all of its terms, and further agree that it constitutes the complete and exclusive statement of the Agreement between the parties unless and until modified in writing and signed by the parties. This Agreement together with any amendments or modifications may be executed electronically. All electronic signatures affixed hereto evidence the intent of the Parties to comply with Article 11A and Article 40 of North Carolina General Statute Chapter 66. 8. Priority: In determining the basic services to be provided, should any documents be referenced in or attached to this Agreement, the terms of this Agreement shall have priority in any conflict between the terms of referenced documents and the terms of this Agreement. 9. Governing Law:aw_Both parties agree that this Agreement shall be governed by the laws of the State of North Carolina. Provider shall at all times remain in compliance with all applicable local, state, and federal laws, rules, and regulations including but not limited to all anti-discrimination laws. By executing this Agreement Provider affirms that Provider is and shall remain in compliance with Article 2 of Chapter 64 of the North Carolina General Statutes. 10. Dispute Resolution: Any and all suits or actions to enforce, interpret, or seek damages with respect to any provision of, or the performance or non-performance of, this Agreement shall be brought in i the General Court of Justice of North Carolina sitting in Orange County, North Carolina. It is agreed by the parties that no other court shall have jurisdiction or venue with respect to such suits or actions. Binding arbitration may not be initiated by either Party, however, the Parties may agree to nonbinding mediation of any dispute prior to the bringing of such suit or action. i 1 11. Non Appropriation: Provider acknowledges that County is a governmental entity, and the validity of this Agreement is based upon the availability of public funding under the authority of its statutory mandate. In the event that public funds are unavailable and not appropriated for the performance of County's obligations under this Agreement, then this Agreement shall automatically expire without penalty to County immediately upon written notice to Provider of the unavailability and non-appropriation of public funds. [SIGNATURE PAGE TO FOLLOW] I i I Revised 1/16 2 DocuSign Envelope ID: 585A91DA-A62A-43BF-BEBF-OC18454AB59E IN WITNESS WHEREOF,County and the Provider have signed this Agreement, effective as of the day first written above. ORANGE COUNTY PROVIDER D—Sig..d by: D—Sig-d by: B �f761n n It lla�xu�s(ui B 366u Sf&GS Y' vbn ggas a.. Y' �snonaear-saarsa.. County Manager Title: President & owner 200 S. Cameron St. Signs Now P.O.Box 8181 1322 Fordham Blvd, #5 Hillsborough,NC 27278 Chapel Hill,NC 27514 Revised 1/16 3 DocuSign Envelope ID: 585A91DA-A62A-43BF-BEBF-OC18454AB59E 1322 Fordham Blvd.#5•Chapel Hill,NC 27514•919-929-0702•Fax 919-929-1997 _ Page 1 of 3 Estimate: 13484 Printed: 5/9/2016 3:44:24PM Description: Assorted Sign Updates for Link Bldg.,Justice, Parking Garage, and Child Support Prepared For: Jeff Thompson ph: (919)245-2658 Company: Orange County Asset Management Services fax: (919)644-3001 email:jethompson @orangecountync.gov Dear Jeff: Thank you for considering SignsNow for your signage needs. The quotation we discussed is attached below. This estimate is good for 90 days from the date at top. If your estimate includes an installation charge, be aware that this charge is subject to actual installation time. If you have any questions, please don't hesitate to call me at 919-929-0702. Sincerely, John Stokes Owner Product Font Qty Sides Height Width Unit Cost Install Item Total 1 Labor 1 1 1 1 $0.00 $45.00 $45.00 Color: Description: Removal of County Attorney both English and Spanish from blade sign/clean sign 2 RTA-Sgft 1 1 12 24 $40.30 $0.00 $40.30 _ Color: White Description: Vinyl Lettering/Graphic Applied to Hanging Sign Text: COUNTY ATTORNEY ABOGADO DEL CONDADO [arrow pointing down ] same as other arrows on the hanging sign 3 RTA-Sgft 2 1 1 1 $6.17 $0.00 $12.33 Color: gray [match] Description: Vinyl Circles to cover C in the framed sign upstairs and downstairs Text: Circle--gray to cover existing C 4 RTA-Sgft 2 1 1 1 $6.17 $0.00 $12.33 Color: gray [match ] Description: Vinyl Circles to cover C in the framed sign upstairs and downstairs to designate office downstairs for County Attorney Text: Circle--gray to cover existing C We make you look good! DocuSign Envelope ID: 585A91DA-A62A-43BF-BEBF-OC18454AB59E 1322 Fordham Blvd.#5•Chapel Hill, NC 27514.919-929-0702•Fax 919-929-1997 Page 2 of 3 Estimate: 13484 Printed: 5/9/2016 3:44:24PM Product Font Qty Sides Height Width Unit Cost Install Item Total 5 PVC 6-mil 1 1 7 18.5 $62.78 $0.00 $62.78 Color: White on Gray** Description: Vinyled 6-mil PVC Sign for attaching to brackets for blade sign Text: COUNTY ATTORNEY ABOGADO DEL CONDADO 6 PVC 3-mil 1 1 18 12 $45.08 $0.00 $45.08 Color: Black & Red on White Description: Vinyled 3-mil PVC Sign for attaching to Emergency Exit Door-Inside Text: DO NOT PROP DOOR OPEN ! ....... black EMERGENCY ......... red EXIT ONLY ! 7 Vinyled Aluminum 2 1 18 24 $80.91 $0.00 $161.82 Color: White Description: Vinyled .080"Aluminum Signs for attaching to post Text: DO NOT ..... [red] {vert. dividing line} FOLLOW WALK UNDER PEDESTRIAN GATE ! PATH 8 PVC 6-mil 2 1 18 24 $55.39 $0.00 $110.77 Color: Red & Black on White Description: Vinyled 6-mil PVC Sign Text: DO NOT ..... [red] {vert. dividing line} FOLLOW WALK UNDER PEDESTRIAN GATE ! PATH — 9 Custom Post 2 1 96 8 $149.95 $0.00 $299.90 Color: White Description: Impact Recovery Post Designed for Parking Lot applications, solid white plastic post 2.5"OD x 5'with 8" base. Reactive spring allows post to give with impact. 10 ADA signage 1 1 9 11 $98.50 $0.00 $98.50 Color: White on Brown Description: ADA Spec. Custom Sign - Text: 041 CHILD SUPPORT SERVICES We make you look good! DocuSign Envelope ID: 585A91DA-A62A-43BF-BEBF-OC18454AB59E 1322 Fordham Blvd.#5•Chapel Hill,NC 27514•919-929-0702•Fax 919-929-1997 Page 3 of 3 Estimate: 13484 Printed: 5/9/2016 3:44:24PM Product Font Qty Sides Height Width Unit Cost Install Item Total 11 PVC 3-mil 1 1 9 12 $37.43 $0.00 $37.43 Color: Black& Red on White Description: Vinyled 3-mil PVC Sign Text: ORANGE COUNTY NORTH CAROLINA Servicios para el Sustento de Menores located on lower level [Spanish version ] 12 RTA-Sgft 2 1 5 56 $23.49 $0.00 $46.97 Color: White Description: Monument Sign both sides- remove panels with Child Support Enforcement and remove text-clean apply Ne Vinyl Text Text: CHILD SUPPORT SERVICES 13 Installation 0 0 0 0 $0.00 $450.00 $450.00 Color: Description: Installation - Removal & Installation of all signs/Estimate two installers three and half hours to complete- Includes all materials and travel Notes: Line Item Total: $1,423.21 Tax Exempt Amt: $495.00 Subtotal: $1,423.21 Taxes: $69.62 Total: $1,492.83 Deposit Required: $746.42 Company: Orange County Asset Management Services 131 W. Margaret Lane Received/Accepted By: Suite 301 Hillsborough, NC 27278 We make you look good! DocuSign Envelope ID: 585A91DA-A62A-43BF-BEBF-OC18454AB59E Ac"R" CERTIFICATE OF LIABILITY INSURANCE F DATE(MNUDD/YYYY) 04/15/2016 THIS CERTIFICATE IS ISSUED AS A-MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT,BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER: IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms an'd conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Louise Churchill NAME Herring&Bickers Insurance Agency (A/C. Ext: (�c,No>: (919)479 1868 2344 Operations Drive E-MAIL SS: Suite 101 INSURERS AFFORDING COVERAGE NAIC# Durham NC 27705 INSURER A: HARTFORD CAS INS CO 29424 INSURED INSURER B: Erie Insurance Exchange 26271 Signs Now/Occasions Engraving, Stokes Inc dba INSURER C: 1322 Fordham Blvd INSURER D: HARTFORD UNDERWRITERS INS CO 30104 INSURER E: Chapel Hill NC 27514 INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAYHAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE POLICY EFF POLICY LTR I SD WVD POLICYNUMBER MM/DDYYYY MM/DD/YYYY LIMITS X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1000000 CLAIMS-MADE F OCCUR D AGE TO RENTED PREMISES(Ea occurrence) $ 1000000 MED EXP(Any one person) $ 10000 A N N 22SBAUC3584 08/10/2015 08/10/2016 PERSONAL&ADV INJURY $ 1000000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2000000 X POLICY JECT LOC PRODUCTS-COMP/OPAGG $ 2000000 OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ 1000000 (Ea accident) ANY AUTO BODILY INJURY(Per person) $ B ALL OWNED X SCHEDULED AUTOS AUTOS N N Q09-0630393 09/06/2015 09/06/2016 BODILY INJURY(Per accident) $ NON-OWNED PROPERTY DAMAGE HIREDAUTOS AUTOS Peracddent $ UMBRELLA LAB OCCUR EACH OCCURRENCE $ EXCESS LIAR HCLAIMS-M _ AGGREGATE $ DIED I I RETNTION$ $ WORKERS COMPENSATION X STATUTE ORH AND EMPLOYERS'LIABILITY YIN ANY PROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $ 100000 D OFFICER/MEMBEREXCLUDED? N!A N 22WECRH7577 08/10/2015 08/10/2016 (Mandatory In NH) E.L.DISEASE-EA EMPLOYEE $ 500000 Ifyes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ 100000 j i DESCRIPTION OF OPERATIONS/,LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached If more space Is required) I Re: Operations usual to sign banners mfg/engraving in NC. Officer's are excluded from Work Comp. I CERTIFICATE HOLDER CANCELLATION Orange County SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE I 131 W Margaret Lane THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELNERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE Hillsborough NC 27278 "x — T I Fax: Email:abames @orangecountync•gov ©1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25(2014/01) The ACORD name and logo are registered marks of ACORD