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Home My WebLink AboutORD-2016-016 Ordinance approving Budget Amendment #9 for Fiscal Year 2015-16 1 ORD-2016-016 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: May 17, 2016 Action Agenda Item No. 5-b SUBJECT: Fiscal Year 2015-16 Budget Amendment #9 DEPARTMENT: Finance and Administrative Services ATTACHMENT(S): INFORMATION CONTACT: Attachment 1. Budget as Amended Gary Donaldson, (919) 245-2453 Spreadsheet Paul Laughton, (919) 245-2152 Attachment 2. Year-To-Date Budget Summary PURPOSE: To approve budget and grant project ordinance amendments for fiscal year 2015- 15. BACKGROUND: REVENUES: Department of Social Services 1. The Department of Social Services has received notification of additional funds in the following programs: • Smart Start Subsidized Child Care program — receipt of $170,238 in additional funds from the N.C. Division of Child Development and Early Education. This represents the fourth and final allocation, based on revised State Smart Start child care allocations for fiscal year 2015-16. This brings the total allocation for fiscal year 2015-16 to $778,232. These additional funds will be used to pay program funds directly to childcare providers. • Child Day Care program - receipt of $554,003 in additional funds from the N.C. Division of Child Development and Early Education. This represents the fourth and final allocation, based on revised State child care allocations for fiscal year 2015-16. This brings the total allocation for fiscal year 2015-16 to $4,591,280. These additional funds will be used to provide childcare services and subsidies to low-income families. • Veterans Services - receipt of $1,907 from the State to be used for events and services for the Orange County veteran community. 2 This budget amendment provides for the receipt of these additional funds. (See Attachment 1, column 1) SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this agenda item: • GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. To promote self-sufficiency to low income families by providing the Day Care funding necessary for continued employment, school enrollment, or training activities. Technical Amendment 2. The Department on Aging - At the adoption of the FY2015-16 Commissioner Approved Budget, the Board of County Commissioners approved the grant project ordinance for the Orange County Senior Health Coordination Program Grant in the amount of $100,196. The grant project ordinance incorrectly stated that a $39,120 transfer from the General Fund would match approved expenditures not covered by grants and charges for services. The ordinance should have stated a transfer of $41,196 from the General Fund. This budget amendment provides for this correction to the grant project ordinance by making an appropriation of $2,076 from the General Fund's Unassigned Fund Balance. The additional County funds provides for expenditures associated with wellness classes and foot clinic services. This budget amendment amends the Grant Project Ordinance as follows: (See Attachment 1, column 2) Senior Citizen Health Promotion Wellness Grant($2,976) - Project# 294303 Revenues for this project: Current FY 2015-16 FY 2015-16 FY 2015-16 Amendment Revised Senior Citizen wellness Funds $93,750 $0 $93,750 From General Fund $41,185 $2,076 $43,261 Total Project Funding $134,935 $2,076 $137,011 Appropriated for this project: Current FY FY 2015-16 FY 2015-16 2015-16 Amendment Revised Senior Citizen wellness $134,935 $2,076 $137,011 Total Costs $134,935 $2,076 $137,011 SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal associated with this item. Health Department and Planning Department 3. At the February 2, 2016 meeting, the Board of County Commissioners approved the creation of a 1.0 FTE time-limited Property Development Technician position in the Health Department to be funded from the central permitting software project with 3 available funds within the Capital Projects Fund, as well as a transfer of a .50 FTE permanent Property Development Specialist position. This budget amendment provides for the transfer of $30,000 from the Information Technology Capital Projects Fund to the Health Department (General Fund) to cover the cost of the 1.0 FTE time- limited Property Development Technician position and approves an amended Information Technology Capital Project Ordinance. This budget amendment also provides for the transfer of $12,142 from the Health Department to the Planning Department to cover the cost of the .50 FTE permanent Property Development Specialist position for FY 2015-16. Information Technology Capital Project($30,000) - Project#30007 Revenues for this project: Current FY 2015-16 FY 2015-16 FY 2015-16 Amendment Revised Debt Financing $6,866,600 $0 $6,866,600 From General Fund $1,415,257 ($30,000) $1,385,257 Appropriated Fund Balance $200,000 $0 $200,000 Total Project Funding $8,481,867 ($30,000) $8,451,857 Appropriated for this project: Current FY FY 2015-16 FY 2015-16 2015-16 Amendment Revised Information Technology $8,481,867 ($30,000) $8,451,857 Total Costs $8,481,867 ($30,000) $8,451,857 SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal associated with this item. Emergency Services 4. The Orange County Emergency Services Department has received additional grant funds totaling $52,695 from the N.C. Department of Crime Control and Public Safety related to the 2015 Emergency Management Performance Grant awards. The department plans to use these funds to assist in maintaining the comprehensive Emergency Management Program. This budget amendment provides for the receipt of these grant funds, and amends the following grant project ordinance: (See Attachment 1, column 4) Emergency Management Performance Grant ($52,695) - Project# 71049 Revenues for this project: Current FY FY 2015-16 FY 2015-16 2015-16 Amendment Revised EM Performance Grant funds $1 28,405 $52,695 $181,100 Total Project Funding $128,405 $52,695 $181,100 Appropriated for this project: Current FY FY 2015-16 FY 2015-16 2015-16 Amendment Revised EM Performance Grant $128,405 $52,695 $181,100 Total Costs $128,405 $52,695 $181,100 4 SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this agenda item: • GOAL: CREATE A SAFE COMMUNITY The reduction of risks from vehicle/traffic accidents, childhood and senior injuries, gang activity, substance abuse and domestic violence. FINANCIAL IMPACT: Financial impacts are included in the background information above. This budget amendment provides for the receipt of these additional funds and increases the FY 2015-16 budget in the General Fund by $855,148 and by $54,771 in the Grant Projects Fund. RECOMMENDATION(S): The Manager recommends the Board approve the budget and grant project ordinance amendments for fiscal year 2015-16. Attachment 1. Orange County Proposed 2015-16 Budget Amendment The 2015-16 Orange County Budget Ordinance is amended as follows: 5 #2.Aging-Senior #3 Health Department Citizen Health and Planning #1.Social Services- Department-interfund Promotion Wellness #4.Emergency additional revenue for transfer of$30,000 Grant-additional fund Services-receipt of Budget as Smart Start Subsidy from IT Capital Project g Original Budget Encumbrance Budget as Amended Budget as Amended ($170 238};Child Day balance appropriation to Health Department 2015 Emergency Amended Through 076 from General Management Carry Forwards Through BOA#8-A Care($654,003);and of$2, and an intrafund g BOA#9 Veterans Services Fund to cover Original transfer of$12,142 Performance Grant ($1 907) Approved FY 2015-16 from Health funds($52,695) Transfer from General Department to Planning Fund Department General Fund Revenue Property Taxes $ 147,551,332 $ - $ 147,551,332 $ 147,551,332 $ - $ - $ - $ - $ 147,551,332 Sales Taxes $ 20,652,132 $ - $ 20,652,132 $ 20,652,132 $ - $ - $ - $ - $ 20,652,132 License and Permits $ 313,000 $ - $ 313,000 $ 313,000 $ - $ - $ - $ - $ 626,000 Intergovernmental $ 15,000,278 $ - $ 15,000,278 $ 19,884,252 $ 826,148 $ - $ - $ - $ 20,710,400 Charges for Service $ 10,766,030 $ - $ 10,766,030 $ 10,857,633 $ - $ - $ - $ - $ 10,857,633 Investment Earnings $ 52,500 $ 52,500 $ 52,500 $ - $ - $ - $ - $ 52,500 Miscellaneous $ 737,468 $ 737,468 $ 979,524 $ - $ 979,524 Transfers from Other Funds $ 1,052,600 $ 1,052,600 $ 1,052,600 $ 30,000 $ 1,082,600 Fund Balance $ 10,650,770 $ 1,317,958 $ 11,968,728 $ 12,164,024 $ 2,076 $ 12,166,100 Total General Fund Revenues $ 206,776,110 $ 1,317,958 $ 208,094,068 $ 21 3,506,997 $ 826,148 $ 2,076 $ 30,000 $ - $ 214,365,221 Expenditures Governing&Management $ 17,114,396 $ 215,612 $ 17,330,008 $ 17,453,331 $ - $ - $ - $ - $ 17,453,331 General Services $ 21,381,050 $ 104,494 $ 21,485,544 $ 21,485,544 $ - $ - $ - $ - $ 21,485,544 DEAPR $ 3,464,888 $ 33,759 $ 3,498,647 $ 3,544,153 $ 3,544,153 Economic Development $ 515,575 $ 3,846 $ 519,421 $ 519,511 $ 519,511 Planning/Inspections and OPT $ 4,124,325 $ 65,170 $ 4,189,495 $ 4,189,495 $ 12,142 $ 4,201,637 Non-Departmental $ 234,425 $ 45,535 $ 279,960 $ 279,960 $ 279,960 Community&Environment $ 8,339,213 $ 148,310 $ 8,487,523 $ 8,533,119 $ - $ - $ 12,142 $ - $ 8,545,261 Child Support Enforcement $ 965,640 $ 965,640 $ 965,640 $ 965,640 Cooperative Extension $ 379,843 $ 379,843 $ 406,412 $ 406,412 Department of Social Services $ 18,153,438 $ 612,103 $ 18,765,541 $ 22,578,309 $ 826,148 $ 23,404,457 Department on Aging $ 1,996,088 $ 46,988 $ 2,043,076 $ 2,165,595 $ 2,165,595 Health $ 8,600,516 $ 66,345 $ 8,666,861 $ 8,818,149 $ 17,858 $ 8,836,007 Housing,Human Rights&Comm Dev $ 218,823 $ 218,823 $ 218,823 $ 218,823 OPC Area Program $ 1,355,973 $ 1,355,973 $ 1,355,973 $ 1,355,973 Non Departmental $ 2,462,315 $ 2,522 $ 2,464,837 $ 2,464,837 $ 2,464,837 Human Services $ 34,132,636 $ 727,958 $ 34,860,594 $ 38,973,738 $ 826,148 $ - $ 17,858 $ - $ 39,817,744 Public Safety $ 23,316,875 $ 120,396 $ 23,437,271 $ 23,535,712 $ - $ - $ - $ - $ 23,535,712 Culture&Recreation $ 2,866,171 $ 1,188 $ 2,867,359 $ 2,898,589 $ - $ - $ - $ - $ 2,898,589 Education $ 94,484,256 $ 94,484,256 $ 94,484,256 $ - $ - $ - $ - $ 94,484,256 Transfers Out $ 5,141,513 $ 5,141,513 $ 6,142,708 $ - $ 2,076 $ - $ - $ 6,144,784 Total General Fund Appropriation $ 206,776,110 $ 1,317,958 $ 208,094,068 $ 213,506,997 $ 826,148 $ 2,076 $ 30,000 $ - $ 214,365,221 $ - $ - $ - $ - $ - $ - $ - $ - $ - 1 Attachment 1. Orange County Proposed 2015-16 Budget Amendment The 2015-16 Orange County Budget Ordinance is amended as follows: 6 #2.Aging-Senior #3 Health Department Citizen Health and Planning #1.Social Services- Department-interfund Promotion Wellness #4.Emergency additional revenue for transfer of$30,000 Grant-additional fund Services-receipt of Bud et as Smart Start Subsidy from IT Capital Project g Original Budget Encumbrance Budget as Amended Budget as Amended ($170 238};Child Day balance appropriation to Health Department 2015 Emergency Amended Through 076 from General Management Carry Forwards Through BOA#8-A Care($654,003);and of$2, and an intrafund g BOA#9 Veterans Services Fund to cover Original transfer of$12,142 Performance Grant ($1 907) Approved FY 2015-16 from Health funds($52,695) Transfer from General Department to Planning Fund Department Grant Project Fund Revenues Intergovernmental $ 697,161 $ 697,161 $ 1,640,714 $ 52,695 $ 1,693,409 Charges for Services $ 34,000 $ 34,000 $ 84,000 $ 84,000 Transfer from General Fund $ 49,120 $ 49,120 $ 127,076 $ 127,076 Miscellaneous $ - $ - $ 101,033 $ 101,033 Transfer from Other Funds $ - $ - $ 21,250 $ 2,076 $ 23,326 Appropriated Fund Balance $ - $ 30,069 $ 30,069 $ 30,069 $ 30,069 Total Revenues $ 780,281 $ 30,069 $ 810,350 $ 2,004,142 $ - $ 2,076 $ - $ 52,695 $ 2,058,913 Expenditures NCACC Employee Wellness Grant $ - $ - $ - Electric Vehicle Charging Stations $ - $ - $ - Governing and Management $ - $ - $ - $ - $ - $ - $ - $ - $ - NPDES Grant(Multi-year) $ - $ - $ - $ Orange-Alamance Connector(3 year) $ - $ - $ 205,162 $ 205,162 NC Tomorrow CDBG(Multi-year) $ - $ - $ - $ - Jordan Lake Watershed Nutrient Grant $ - $ - $ - $ - Growing New Farmers Grant $ - $ - $ - Historic Resources Inventory Grant $ 15,000 $ 25,000 $ 40,000 $ 45,000 $ 45,000 Community and Environment $ 15,000 $ 25,000 $ 40,000 $ 250,162 $ - $ - $ - $ - $ 250,162 Child Care Health-Smart Start $ 65,574 $ 65,574 $ - $ - Senior Citizen Health Promotion(Wellness $ 98,120 $ 2,065 $ 100,185 $ 157,935 $ 2,076 $ 160,011 CARES Grant-Aging(Multi-Year) $ - $ 897,298 $ 897,298 Reducing Health Disparities Grant(Multi-Y $ 63,000 $ 63,000 $ 56,906 $ 56,906 Triple P Initiative Grant(Multi-Yr) $ - $ - $ - Meaningful Use Incentive Grant(Multi-Yr) $ 40,250 $ 40,250 Emergency Solutions Grant-DSS(Multi-Y $ 103,583 $ 103,583 $ 103,583 $ 103,583 Community Response Program-DSS(Mi $ 68,156 $ 68,156 $ 68,156 $ 68,156 Susan G Komen Grant $ - $ - $ - $ - Building Futures Program-DSS(Multi-Yr) $ 366,848 3004 $ 369,852 $ 369,852 $ 369,852 Foster Youth Opportunities-DSS (1-yr,may be renewable) $ 60,000 $ 60,000 Human Services $ 765,281 $ 5,069 $ 770,350 $ 1,753,980 $ - $ 2,076 $ - $ - $ 1,756,056 Hazard Mitigation Generator Project $ - $ - $ - Buffer Zone Protection Program $ - $ - $ - 800 MHz Communications Transition $ - $ - $ - Secure Our Schools-OCS Grant $ - $ - $ - Citizen Corps Council Grant $ - $ - $ - COPS 2008 Technology Program $ - $ - $ - COPS 2009 Technology Program $ - $ - $ - EM Performance Grant $ - $ - $ 52,695 $ 52,695 2010 Homeland Security Grant-ES $ - $ - $ - 2011 Homeland Security Grant-ES $ - $ - $ - Justice Assistance Act(JAG)Program $ - $ - $ - FEMA Assistance to Firefighters Grant $ - $ - $ - Public Safety $ - $ - $ - $ - $ - $ - $ - $ 52,695 $ 52,695 Total Expenditures $ 780,281 $ 30,069 $ 810,350 $ 2,004,142 $ - $ 2,076 $ - $ 52,695 $ 2,058,913 2 Attachment 2 7 Year-To-Date Budget summary Paul: Fiscal Year 2015-16 includes$5,000 for Orange County's additional Budget Summary share of the Historic General Fund Bud g � Resources Inventory II Grant, and $72,956 in Original General Fund Budget $206,776,110 II County funds toward the Additional Revenue Received Through OC Building Futures Budget Amendment#9 (May 17, 2016) I Program Grant(BOA #1); Grant Funds $36,005 + $75,340 for the Purchase Non Grant Funds $6,037,776 1 of Mobile Field Computing Units for the Sheriff's General Fund - Fund Balance for Anticipated Department(BOA #1-B); Appropriations (i.e. Encumbrances) $1,31 7,958 $22,000 for the Purchase General Fund - Fund Balance Appropriated to of a motorcycle unit from Cover Anticipated and Unanticipated drug forfeiture funds for Expenditures $197,372 the Sheriff's Department (BOA #4); $20,000 in Total Amended General Fund Budget $214,365,221 support of drug treatment Dollar Change in 2015-16 Approved General court screening and client Fund Budget $7,589,111 support activities(BOA % Change in 201 5-16 Approved General Fund #7); $2,076 to Senior Budget 3 67°%o Citizen Health Promotion Wellness Grant(BOA #9) Authorized Full Time Equivalent Positions Original Approved General Fund Full Time Equivalent Positions 862.625 Original Approved Other Funds Full Time Paul: Equivalent Positions 88.450 elimination of a vacant Senior Position Reductions during Mid-Year (1.000) Public Health Educator Additional Positions Approved Mid-Year 2.000 position in the Smart Start Total Approved Full-Time-Equivalent Grant Project(BOA #1) Positions for Fiscal Year 2015-16 952.075 Paul: approved a 1.0 FTE Criminal Case Assessment Specialist position in the County Manager's Office (1/21/16) approved 1.0 FTE position in Health related to the Central Permitting project (2/2/16)