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HomeMy WebLinkAboutAgenda - 09-19-2007-4dORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: September 19, 2007 Action Agenda Item No. ~ , SUBJECT: Acceptance of 2007 Emergency Management Performance Grant (EMPG) DEPARTMENT: Emergency Services PUBLIC HEARING: (Y/N) No ATTACHMENT(S): INFORMATION CONTACT: Grant Award Packet Clint Osborn, 968-2050 PURPOSE: To accept the 2007 Emergency Management Performance Grant from the State Emergency Management Agency to help support the County emergency management programming. BACKGROUND: The State provides grants to local governments to help support local emergency management programs. The grant is based on the county population and a share of the program cost. Counties with a population over 200,000 are eligible fora 100 percent matching cost grant based on certain emergency management functions. Counties with less than a population of 200,000 are eligible for a fifty (50) percent match. The grants are awarded each year and may vary depending on the federal funding available. This grant has been awarded to Orange County for multiple years to offset the personnel costs of the Emergency Management Specialist position in Emergency Services, and a portion of the Health Department position coordinating the Community Emergency Response Team program, as well as other operating costs. Associated revenues have been included in each year's budget. Staff was notified that the County could again apply for funding under this program for the period from October 1, 2006 -September 30, 2007 with the application due no later than Wednesday May 16th. The Board approved the application on May 3, 2007. The grant was awarded during the BOCC summer recess. FY Grant Award 2003-04 $39,694 2004-05 $40,366 2005-06 $32,354 2006-07 $29,887 2 FINANCIAL IMPACT: The grant requires a fifty (50) percent local match of funds. The currently approved Emergency Services budget includes the required matching funds. No additional funds will, be required. RECOMMENDATION(S): The Manager recommends that the Board: - Authorize the acceptance for this grant funding.. - Authorize the County Manager to sign as the County representative to accept the grant pending final review by staff and the County Attorney. 3 North Carolina Department of Crime Control and Public Safety Division of Emergency Management 4793 Mai! Service Center • Raleigh; NC 27699-4713 Michael F. Easley, Governor Bryan E Beatty, Secretary H. Douglas Hoeil, Jr ,Director EMERGENGY MANAGEMENT PERF(3RMANGE GRANT (EMPG) ANNUAL. GRANT AWARD Grantee: ORANGE COUNTY EMERGENCY MANAGEMENT EMPG Grant Award - 2007 Federal ID Number: 56-6000327-A Date of Award: See Page 4 -Effective Date 2007 EMPG Grant: $27,872..54 Account 1510-512-2007, 50% Federal Funds This agreement is hereby made between North Carolina Department of Crime Cantrot and Public Safety, Division of Emergency Management, hereinafter referred to as Grantor, and the: ORANGE COUNTY EMERGENCY MANAGEMENT PO BOX 8181 HILLSBOROUGH NC 2727& hereafter referred to as the Grantee. Scone of Services to be.rendered.. The purpose of this Grant is to provide funds to assist the Grantee in cost of developing and maintaining a comprehensive Emergency Management Program, This Grant is subject to the obligations as may be reasonably prescribed,by the Division of Emergency Management and consistent with the purpose of N,C.G,S, 1fi6A, as amended below. Comoensation, The Grantor agrees that it will pay the Grantee as complete and total compensation for the services to be rendered by the Grantee. Payment tv the Grantee for expenditures under this Agreement will be reimbursed after your cost report is submitted., 7'he Grantee will perform all tasks/objectives set forth in the Grant Award hereto: Updated the new NIMSCAST online and roll up to the State by September 15, 2007; ^ EM personnel completed the NIMS Awareness Course: National Incident Management System (NfMS}, An Introduction (IS-700} by September 30, 2007; • EM personnel completed the (IS-800) The National Response. Plan (NRP) Course by September 30, 2007; Location: 116 West Jones.Street • Raleigh, NC 27603-1135 • (919) 733-3867 An Equal Opportunity/Affirmative Action Employer Page 1 of 4 • EM personnel completed the (ICS-100) An Introduction to ICS {online) and (ICS-200}Basic ICS Course (classroom), 1CS-300 for everyone and ICS-400 far those in senior management positions by September 30, 2x07; ^ Each county by September 30, 2007 should have completed the following: • Adopted NIMS at the community level for all government departments and agencies; as welt as promoted and encouraged NIMS adoption by associations, utilities, non-governmental organizations (NGOs), and private sector incident management and response organizations; • Updated and incorpora#ed NIMS into Emergency Operations Plans (EOPs) and provided an electronic CD copy of your county EOP to the NCEM I&P Planning Support Branch Manager, Ed Jenkihs, and your Branch offices; • Revised and updated plans and SOPs to incorporate NIMS components, principles and policies, to include planning, training, response, exercises, equipment, evaluation, and corrective actions; • Provided letter from county manager to your Branch office certifying that tasks identifred in~ the NIMS 2007 Local Matrix have been completed. Matrix to be provided by separate correspondence.. Local Matrix provided as FY2007 NIMS Compliance Matrix Local/Tribal at http://www.fema qov/pdf/emergency/nims/com_p met local pdf. • Incorporated NIMS into existing training programs and exercises; • Managed all emergency incidents and preplanned {recurring/special) events in accordance with ICS organizational structures, doctrine, and procedures, as defined in NIMS; • Incorporated corrective actions from after action reviews into preparedness and response plans and procedures; • Inventoried community response assets to conform #o homeland security resource typing standards; • Reviewed, promoted, and facilitated mutual aid agreements; • Attended training on utilizing Homeland Security Exercise and Evaluation Program {HSEEP} and conducted exercises in compliance with HSEEP standards; • Reported all training and exercises conducted utilizing federal preparedness funds to the Division Training & Exercise Branch ^ Identified from available resources a dedicated WebEOC operator; training to be provided by NCEM. Recommendation would be from 24 hour Communication Center; • Updated your County Mutual Aid Agreement to include signed additional local governments or as necessary updated your current County Mutual Aid Agreement and sent in the new or updated agreement to the NCEM Logistics Chief, Steve Sloan, by September 30, 2007; • At a minimum verified at least one person from each funded jurisdiction attended the Spring All Hazards Conference. Attendance of ail local EM staff at bath the Spring and Fall conferences is encouraged, but not required; ^ Each funded jurisdiction conducted an annual Training Exercise Planning Workshop {TEPW) sponsored by NCEM to determine the types of training needed to further develop and maintain a quality Emergency Management Program in that jurisdiction by September 30, 2007; Each funded jurisdiction planned for and participated in a minimum of two all hazards exercises., Exercises should include multiple local and/or state agencies, and may take the form of a table- top, functional or full scale activity. Exercise activity should be coordinated with your appropriate Branch Office; and the Division's Training and Exercise Branch, including dates, number personnel trained, scenario utilized, and planning meetings conducted.. This information is required by the DHS National Exercise Scheduler (NEXS) system; ° During this fiscal year each funded jurisdiction tested the satellite telephone by contacting your appropriate NC Division of Emergency Management`s Branch Office the first and last Fridays of each month; ^ During this fiscal year funded jurisdictions should have continued the formation and support of a Local Emergency Planning Committee {LEPC}., The LEPC should be County or Regional; • Each funded jurisdiction sent in EM-~43 Emergency Event Forms to advise the Division's Communication Officer of events such as, Hazardous Material Spills, Property Damage, Injuries and / or Deaths, Relocation of a minimum of 10 Residents, Opening of Shelters}, and Terrorism related activities; (Reporting was to be done on WebEOC by June 1~'); Page 2 of 4 Jc- Grantee: Address: Federal ID No.: Account No.: Grant Period: Project: STAIE OF NORTH CAROLINA DEPARTMENT OE CRIME CONTROL AND ~'USLIC SAFETY Division of Emergency Management Physical Address: 116 West Jones Street Raleigh, NC 27603-1300 Mailing Address: 4713 Mail Service Center, Raleigh, NC 27699-4713 CDST REPORT -FISCAL YEAR 2007 ~~ EMERGENCY MANAGEMENT PERFtJRMANCE GRANT ORANGE COUNTY EMERGENCY MANAGEMENT PO BOX 8181 HILLSBOROUGH NC 27278- 56-6000327-A 4'701-53692000001-15IOS12 30/01/06 - 09/30/08 ' EMPG Grant File No: EMPG-200'7-37135 Branch: Central Budget Worksheet Persotinel Travel Other Total Budget Amounts: $466,987.00 $2,Q00..00 $46,350.00 $515,337..00 Funding Worksll"eet Annual Grant Award Amount 5upptementat Amount Est. 2007 EMPG Grant SATCOM Deductions ".2tia7 %'~;; ~.,,_. LtVll?G Gr.~`rif ?_ Federal $23,636.00 $4,239.00 $27,875..00 $2.46 $27,872.,54 Match $0.00 $0..00 $0..00 $0 00 $0,00 Total $23,636,00 $4,239.00 $27,875,00 $2,46 $27,872«54 * 2007 EMPG Grant is calculafed by adding the Annual Grant Award Amoun# + Supplemental Amount - SATCOM Deductions. SATCOM Deductions are from September 1, 2006 to April 30, 2007 and reflect additional charges over the base amount per month.. Certification: I certify the above are correct, based on grantee's official accounting system and records, consistently applied and maintained, and chat expenditures shown have been made for the purpose of and in accordance with appiicabte grant terms and conditions and that appropriate documentation to support these costs and expenditures is available or attached ORANGE COUNTY EMERGENCY MANAGEMENT Authorized Signature Date Division of Emergency Management Assistant Director's Approval Signature Date Department of Crime Control and Public Safety Controller's Office Approval Date Printed: 6151200710:53:34 AM County ID: 37135 ~P Each funded jurisdiction developed a written plan for the implementation and operation of a~county receiving and distribution paint (CROP) and developed a written plan for distribution of resources from the CROP to the county. County must have provided a copy of plans to the NCEM Logistics Chief, Steve Sloan; Each funded jurisdiction developed a written summary of shelter plans to include housing general populations of evacuees, and special populations of evacuees, (special populations would include residents of hospitals, nursing homes, assisted living facilities, and home health patients) and pet sheltering. FUNDING ELIG181LTY CRITERIA: • Federal funds administrated through the State are available to local governments to assist in the cast of developing and maintaining a "Comprehensive Emergency Management" program., Continued EMPG funding is contingent upon completion of all EMPG funding requirements,. The following eligibility criteria must be adhered to during FFY 2007 for EMPG funds: • Every participant must be established as an Emergency Management agency by appropriate or county resolution/ordinance; • The county must have afull-time or part-time (at (east 50%) Emergency Management Program Director; • Employees must be covered by an approved Pay Plan. However, the Director may be exempt from this requirement; • The political subdivision must have an acceptable local travel regulation plan or accept the state #ravel regulations.. Termination Date. The termination date of this Grant Award is September 30, 2008.. Compliance. Failure to comply with the specified conditions will result in the return of this grant award to the North Carolina Division of Emergency Management. Fundina. All terms and conditions of this Agreement are dependent upon and subject to the allocation of funds for the purpose set forth and the Agreement shall automatically terminate if funds cease to be available.. Taxes. 7'he Grantee shall be considered to be an independent grantee and as such shall be responsible for all taxes.. Warran As an independent Grantee, the Grantee will hold the Grantor harmless for any liability and personal injury that may occur from or in connection with the performance of this Agreement., State Property. The Grantee shall be responsible for the custody and care of any property furnished for use in connection with the performance of this Agreement. Sites. This Agreement shall be governed by the laws of North Carolina and any claim for breach or enforcement shall be filed in State Court in Wake County, North Carolina. Antitrust Laws. This Agreement is entered into in compliance with all State and Federal antitrust laws. Entire Agreement. This Agreement and any exhibits and amendments annexed hereto and any documents incorporated specifically by reference represents the entire agreement beiweeri the parties and supersedes all prior oral and written statements or agreements. This Agreement may be amended only by written amendments duly executed by the Grantor and the Grantee. Page 3 of 4 7 Effective Date. This grant shall become effective upon return of this original grant agreement and cast report, properly executed on behalf of the Grantee, to the Division of Emergency Management,. Accepted for the Grantee Name Title Date County of Accepted for the Grantor H.. Douglas Hoell, Jr., Director North Carolina Division of Emergency Management Date Gerald A, Rudisill, Jr.., Deputy Secretary Department of Crime Control and Public Safety Date Bennie Aiken, Controller Department of Crime Control and Public Safety Date Page 4 of 4