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HomeMy WebLinkAboutAgenda - 09-06-2007-4jORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: September 6, 2007 Action Agenda Item No. ?_J_ SUBJECT: Classification and Pay Plan Amendment - Add Class of Housing Programs Coordinator DEPARTMENT: Housing & Community Development/ Personnel PUBLIC HEARING: (YIN) No ATTACHMENT(S): Class Specification for Housing Programs Coordinator INFORMATION CONTACT: Tara Fikes, Housing & Community Development Director, 919-245-2490 Rod Visser, Interim Personnel Director 919-245-2552 PURPOSE: To amend the Orange County Classification and Pay Plan to add the new class of Housing Programs Coordinator at Salary Grade 17. BACKGROUND: As an element of the 2007-08 Orange County operating budget, the Board of Commissioners approved on June 26, 2007 the creation of a new HOME Program Coordinator position in the Housing and Community Development Department, effective July 1, 2007. Among numerous other duties, the most significant responsibilities of this position will include: Serving as Administrator of the HOME Investment Partnership Program on behalf of the Orange County HOME Consortium in accordance with applicable HOME regulations. Monitoring the activities of funded sub-recipients, including site visits and field inspections to ensure quantity. and quality of work performed and compliance with contract specifications. Maintaining the financial system for the HOME Program, coordinating financial management of the program with the County Finance Department. This new position does not fit into an existing classification in the County's Classification and Pay Plan. Accordingly, it was necessary to review and develop a proposed classification for the position before recruitment and selection of an employee can be undertaken. Personnel staff, with major assistance provided by retired Orange County Personnel Director Elaine Holmes, reviewed the duties and responsibilities of the position and compared the duties and responsibilities to existing County positions. Based on this analysis, Personnel staff recommend that the new position previously approved by the BOCC be added to the Classification and Pay Plan as "Housing Programs Coordinator" at Salary Grade 17. Salary Grade 17 has a hiring range of $39,677 - $51,552. 2 FINANCIAL IMPACT: Funding for this position is included in the approved budget for FY 2007- 08. As outlined in materials previously distributed to the BOCC during June 2007 budget deliberations, the estimated full year cost (salary, benefits, and one-time start-up costs) of this position for FY 2007-08 would be $58,245. However, as all costs will be covered through federal Housing and Urban Development (HUD) Department grant funds, there will be no net cost to the County from this position. RECOMMENDATION(S): The Manager recommends that the Board amend the Classification and Pay Plan to add the new class of Housing Programs Coordinator at Salary Grade 17. JOB TITLE: Housing Programs Coordinator DEPARTMENT: Housing and Community Development, Orange County JOB SUMMARY: This position is responsible for administering the HOME Investment Partnership Program. MAJOR DUTIES: • Serves as the coordinator of the HOME program for Orange County, including program development, administration, and fiscal management. • Completes funding applications and all required HUD reports. • Develops draft contracts with program sub-recipients and administers the final approved contract. • Maintains program case files and records. • Communicates with program funding recipients regarding project status. • Monitors the activities of funded sub-recipients, including site visits and field inspections to ensure quantity and quality of work performed and compliance with contract specifications. • Serves as staff support to the HOME Program Review Committee, which includes one elected representative from each jurisdiction. • Maintains the financial (IDIS) system for the HOME program and coordinates financial management with the Finance Department. • Consults with the Housing and Community Development Director on the County's housing needs and how the HOME program might address these. • Assists the Director in the annual preparation of the Consolidated Housing Plan. • Drafts Board of County Commissioner agenda abstracts for HOME program activities as needed. • Makes presentations to the Board of County Commissioners, local committees, boards, and citizen groups. • Provides information to the public about the HOME program and its eligible activities. . Researches best practices for HOME program activities. 9 Performs other related duties as assigned. KNOWLEDGE REQUIRED BY THE POSITION: . Knowledge of HUD program regulations and policies. • Knowledge of state housing programs. • Knowledge of department policies and procedures. • Knowledge of accounting principles and practices. • Skill in performing mathematical calculations. • Skill in interviewing persons and gathering information. • Skill in operating standard office equipment such as a computer, calculator, scanner, copier, and facsimile machine. • Skill in analysis and problem solving. . Skill in public and interpersonal relations. • Skill in oral and written communication. SUPERVISORY CONTROLS: The Housing and Community Development Director assigns work in terms of detailed and specific instructions for on-going work and more general instructions for one-time activities. Completed work is spot-checked for compliance with established procedures, accuracy, and the nature and propriety of the final results. GUIDELINES: Guidelines include Housing and Urban Development rules and regulations, relevant state laws, county ordinances, and department policies and procedures. These guidelines are diverse but generally clear and specific. They may require some interpretation in the application. COMPLEXITY: The work is complicated by the need to reconcile federal and state program regulations and deadlines with community needs to achieve the best possible outcomes for the community. SCOPE AND EFFECT: The purpose of this position is to provide effective administration and staff support for the HOME program. Successful performance in this position helps ensure affordable housing in the community by utilizing the funds available through the HOME program. PERSONAL CONTACTS: Contacts are typically with co-workers, other County employees, property owners and managers, program sub-recipients, human services agency representatives, attorneys, elected officials, and the general public. PURPOSE OF CONTACTS: Contacts are typically to give and exchange information, resolve problems, assure services are provided, and negotiate matters. PHYSICAL DEMANDS: The work is typically performed while sifting, standing, walking, bending, crouching, or stooping. The employee occasionally lifts light and heavy objects. WORK ENVIRONMENT: The work is typically performed in an office. SUPERVISORY AND MANAGEMENT RESPONSIBILITY: None. MINIMUM QUALIFICATIONS: Knowledge and level of competency commonly associated with the completion of a baccalaureate degree in a course of study related to the occupational field and one year of related experience.