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HomeMy WebLinkAboutAgenda - 05-10-2016 - 3 - Orange County Property Naming Policy ORANGE COUNTY 1 BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: May 10, 2016 Action Agenda Item No. 3 SUBJECT: Orange County Property Naming Policy DEPARTMENT: County Manager ATTACHMENT(S): INFORMATION CONTACT: A. Orange County Property Naming Policy-AMENDED 11-9-2005 Bonnie Hammersley, 919-245-2300 B. Orange County Property Naming Policy-AMENDED 3-3-2009 C. Orange County Property Naming Policy-AMENDED 11-17-2015 D. List of County Named Facilities E. Comparison of Naming Policies PURPOSE: To discuss the Orange County Property Naming Policy and discuss the possible adoption of an amendment. BACKGROUND: On March 1, 2016 Commissioner Bernadette Pelissier petitioned that the Orange County Property Naming Policy be discussed at a BOCC work session. Specifically, Commissioner Pelissier as well as other Commissioners have requested that the naming policy discussion include clarification on the following issues: • Under what circumstances should a property be named • What can be named • Should a County property be named for a living person • Definition of renaming a property In addition, attached to this abstract are 1) the three (3) previous abstracts to amend the policy; 2) a list of County owned properties that have been named for an individual; and 3) a benchmark analysis of organizational naming policies in the area. FINANCIAL IMPACT: There is no immediate financial impact related to this discussion. SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this item: • GOAL: ENABLE FULL CIVIC PARTICIPATION Ensure that Orange County residents are able to engage government through voting and volunteering by eliminating disparities in participation and barriers to participation. RECOMMENDATION(S): The Manager recommends that the Board receive this information and provide direction regarding an amended policy for adoption at an upcoming regular meeting. ATTACHMENT A 2 ORANGE COUNTY C BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: November 9, 2005 Action Agenda Item No. Li SUBJECT: Proposed Revisions to the Policy for Naming of County Owned Buildings and Facilities DEPARTMENT: Board of County PUBLIC HEARING: (YIN) No Commissioners ATTACHMENT(S): INFORMATION CONTACT: Policy for Naming of County Owned Buildings Commissioner Moses Carey And Facilities PURPOSE: To consider a proposed revision to the Policy for the Naming of County Owned Buildings and Facilities. BACKGROUND: The Board of County Commissioners adopted a policy for the Naming of County Owned Buildings and Facilities (attachment) in 1989. Since then, there have not been any updates/revisions to the policy. The Chair of the Board of County Commissioners, after discussion with the Vice-Chair, is proposing that the Board update its current policy for naming county owned buildings to exclude the Manager from the recommendation process (item on current policy), and would like the Board to consider this revision to the policy. • To revise the policy to remove the current process requirement that the Manager must make a recommendation to the Board of Commissioners after a request is made Any policy change would not require a public hearing. FINANCIAL IMPACT: None RECOMMENDATION(S): The Manager recommends that the Board consider the proposed revision to the Policy for Naming of County Owned Buildings and Facilities. 3 POLICY FOR INSERTION INTO THE POLICY MANUAL MEETING DATE: February 21, 1989 NUMBER: A: 0390 EFFECTIVE DATE: February 21,, 1989 REVISIONS: POLICY: NAMING OF COUNTY OWNED BUILDINGS AND FACILITIES POLICY ORANGE COUNTY POLICY AND PROCEDURE CONCERNING THE NAMING OF COUNTY OWNED BUILDINGS AND FACILITIES The following policy and procedure shall apply to the naming or renaming of buildings and facilities owned by Orange County. 1. County owned buildings and facilities shall bear such names as the Orange County Board of Commissioners shall approve pursuant to this policy. 2 . Any person, firm or association may propose a name for a County owned building or facility. Such proposal shall be made in writing and filed with the County Manager. 3 . The County Manager shall prepare a report concerning the proposed naming. The report shall contain such information as the County Manager deems appropriate but should, in most instances, contain the following information; a. The proposed name of the facility; b. The existing name of the facility, if applicable; c. Whether other County buildings or facilities bear the proposed name; d. Whether the same name is proposed and currently pending for some other publicly owned building or facility within Orange County. e. If the building or facility is frequented by the public for a number and variety of uses, whether the proposed name would be confusing because of other public or private facilities or structures bearing the same or similar name; f. A brief description of the building or facility for which the name is proposed; g. If the proposed name is that of an individual, an inclusive description of the individual 's contribution to the community should be included. 4 ter' 4 . The report and the Administration's recommendation shall be made to the Orange County Board of Commissioners by the County Manager. 5. Upon receipt of the report and the recommendation, the Board of Commissioners will consider the adoption of a resolution stating its intent to consider the naming or renaming of the building or facility at the next or some subsequent meeting determined by the Board of Commissioners. If the building or facility is a significant public structure, the Board may, at its option, direct that a notice be published informing the public of the Boards intent to consider the naming or renaming of the proposed building or facility and the fixing of a time and place for a public hearing on the question. 6. The building or other facility shall bear the name assigned to it by the Board from and after the date of the Board's approving action or such subsequent date as the Board of Commissioners may prescribe. 7 . This policy and procedure does not apply to the naming of public streets, roads, alleys, and other similar thoroughfares. 8 . Under unusual circumstances and for reasons satisfactory to the Board of Commissioners, the Board may name a County owned building or facility without following the procedures set forth herein. ATTACHMENT B 5 ORANGE COUNTY C BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: March 3, 2009 Action Agenda Item No. to 10 SUBJECT: Orange County Property Naming Policy DEPARTMENT: County Manager PUBLIC HEARING: (Y/N) No ATTACHMENT(S): INFORMATION CONTACT: Laura Blackmon, 245-2300 Draft Revised County Property Naming Policy Current Facility Naming Policy PURPOSE: To consider a draft revision of the Orange County Facility Naming Policy. BACKGROUND: Orange County adopted a Facility Naming Policy in 1989 that was last revised in 2005. This policy has played a major role over the last few years due to the County's comprehensive construction program. From time to time there have been issues raised in the naming of these new facilities that were not addressed in the current policy. For example, there has been confusion regarding the naming of facilities after individuals, the naming of facilities in conjunction with sponsorship by private entities, and the role of County advisory boards in proposing potential facility names. Based on these concerns, the Board directed the County Manager to review the current policy and propose revisions to address these issues. The proposed new policy developed by the Manager is attached along with the County's current policy. Highlights of the new policy include: 1) An expansion of the term "property" to include buildings, facilities, land, portions of buildings, collections of books, records, etc. 2) Working titles to be given for buildings and facilities under construction or renovation and land that is being developed for parks or other county uses 3) Official names or titles for property based upon geographical, historical, ecological, or functional uses 4) Memorial naming of property in addition to the official name to be made in honor of a deceased individual 5) Property named for living persons to be specified only under certain conditions Upon adoption, this policy would guide the Board and County government as a whole in addressing the naming of public property including facilities, buildings, parks, and sports complexes. 6 FINANCIAL IMPACT: There is no financial impact associated with Board consideration of the new proposed policy. Depending on the outcome of Board discussion, including any determinations regarding the naming of facilities in conjunction with sponsorship by private entities, some aspects of the policy implementation could have financial impacts. RECOMMENDATION(S): The Manager recommends the Board discuss the newly proposed Orange County Property Naming Policy, provide feedback and questions to staff, and consider approval of the policy at this meeting or at a future meeting. 7 Draft Proposed Orange County Property Naming Policy Policy x.x "Policy St atement" County owned buildings,facilities and land shall bear such names as the Orange County Board of Commissioners shall approve pursuant to this policy. This policy follows all applicable local, state and federal laws, rules and regulations. Purpose This policy is to establish the Board of County Commissioners as the responsible authority for naming County buildings, facilities,and land. Guidelines 2.1. The naming of public buildings, facilities and land shall be done only by the Board of County Commissioners by resolution adopted by majority vote. 2.1.1. Property to be given names or titles shall be either owned by Orange County government or leased by Orange County government for its use. 2.1.2. Properties to be named or given a title include buildings, any areas in buildings, other physical facilities,collections of books,records or other printed or audio-visual materials, land or water areas 2.1.3. Official names or titles for property belonging to the County shall only be changed by the Board of County Commissioners as it deems appropriate. 2.1.4. Current names for property belonging to the County shall remain the same unless changed by the Board of County Commissioners upon relocation or change in function of the property. 2.1.5. No property belonging to Orange County shall be named for living persons with the following exceptions. a. Living persons who make a significant monetary contribution to the development of a public building or facility when such a contribution is made with the intent and agreement of the Board of County Commissioners that said building or facility will be named for the contributor b. Leased property that has been conferred a name by the lessor that is a person's name need not be renamed if it has locational or other value 2.1.6 Official names or titles for property belonging to or leased by the County shall be based upon geographical,historical, ecological,functional, or other such factors as the Board of County Commissioners deems appropriate. If a geographical reference of locational value is derived from the name of a person, such as a street name, it may be used in naming County property. a. A public building/facility under construction/renovation or land purchased for park development or conservation/preservation will be given a "working title"which will only become the official title of the property when formally approved as such by the BOCC b. Memorial naming of a public building, facility or land is in addition to the official title of the building/facility/land and is bestowed in accordance with Section 2.2 of this policy 8 c. Leased property naming will respect historical names that may already be attached to the facility or as may be negotiated with the owner of the building. 2.1.7 Exceptions to this policy of naming property belonging to the County may be made by the Board of County Commissioners as it deems appropriate. 2.1.8 This policy does not apply to the naming of public streets,roads,alleys and other similar thoroughfares. 2.1.9 This policy shall not be construed as the mechanism for selling the naming rights to County structures,buildings, facilities or land. 2.2. Memorial Naming of Public Buildings,Facilities, or Land: In the event Orange County wishes to honor a deceased individual by naming a public building,facility or land after such an individual,the following shall apply: 2.2.1. The person who is being honored by such a memorial shall have made a significant contribution to the well-being and betterment of Orange County. 2.2.2. The party requesting a memorial shall submit a brief biography of the person to Orange County government for recording purposes. 2.2.3. The memorial naming of a public building, facility or land will be in addition to the official name as defined in Section 2.1.6 of this policy. 2.2.4. It is prohibited to rename a public building, facility or land which has previously been named in honor of or in memorial to an individual except in extraordinary circumstances when the Board deems it appropriate. 2.2.5. This policy does not apply to living persons or entities that make a significant monetary contribution to the development of a public building,facility or land when such a contribution is made with the intent and agreement of the Board of County Commissioners that said building, facility or land will be named for the contributor. Procedures 2.3. A public building/facility under construction/renovation or land purchased for park development or conservation/preservation shall be given a"working title"by staff for easy identification of the property. 2.4. The proposed naming of a public building, facility or land may be generated in the following manner. a. Staff shall recommend to the BOCC an official title of the public building, facility or land in accordance with Section 2.1.6 of this policy. Such recommended by staff will be made prior to the completion of any project to construct,renovate or develop the property. b. Any person, firm or association may propose a name for a County owned building, facility or land by submitting the proposal in writing to the County Manager or Clerk to the Board. c. Under certain circumstances the BOCC may wish to set in place a public process for soliciting input in the official naming of a public building,facility or land. 9 2.5. The County Manager shall prepare a report with recommendations for the proposed naming of the public building,facility or land and present it to the BOCC for consideration at a regularly scheduled public meeting. 2.6. Upon receipt of the report and the recommendations of the manager the BOCC will state its intent to consider the adoption of a resolution for the naming or renaming of the public building, facility or land at the next or some subsequent meeting as determined by the BOCC. 2.7. The Board may determine the public building, facility or land is of significant public interest and direct a notice be published informing the public of the Board's intent to consider the naming or renaming of the public building, facility or land and fix a time and place for a public hearing on the question. 2.8. Upon approval of the resolution by the BOCC,the public building, facility or land shall bear the name assigned to it from and after the date of Board action or such subsequent date as the BOCC may prescribe. 10 POLICY FOR INSERTION INTO THE POLICY MANUAL MEETING DATE: February 21, 1989 NUMBER: A:0390 EFFECTIVE DATE: February 21, 1989 REVISIONS: November 9, 2005 POLICY: NAMING OF COUNTY OWNED BUILDINGS AND FACILITIES POLICY ORANGE COUNTY POLICY AND PROCEDURE CONCERNING THE NAMING OF COUNTY OWNED BUILDINGS AND FACILITIES 1. County owned buildings and facilities shall bear such names as the Orange County Board of Commissioners shall approve pursuant to this policy. 2. Any person, firm or association may propose a name for a County owned building or facility. Such proposal shall be made in writing and filed with the County Manager and/or Clerk. 3. The County Manager shall prepare a report concerning the proposed naming. The report shall contain such information as the County Manager deems appropriate but should, in most instances, contain the following information a. The proposed name of the facility; b. The existing name of the facility, if applicable; c. Whether other County buildings or facilities bear the proposed name; d. Whether the same name is proposed and currently pending for some other publicly owned building or facility within Orange County. e. If the building or facility is frequented by the public for a number and variety of uses,whether the proposed name would be confusing because of other public or private facilities or structures bearing the same or similar name; f. A brief description of the building or facility for which the name is proposed; g. If the proposed name is that of an individual, an inclusive description of the individual's contribution to the community should be included 4. The report shall be made to the Orange County Board of Commissioners by the County Manager 5. Upon receipt of the report and the recommendations,the Board of Commissioners will consider the adoption of a resolution stating its intent to consider the naming or renaming of the building or facility at the next or some subsequent meeting determined by the Board of Commissioners. If the building or facility is a significant public structure,the Board may, at its option, direct that a notice be published informing the public of the Boards intent to consider the naming or renaming of the proposed building or facility and the fixing of a time and place for a public hearing on the question. 11 6. The building or other facility shall bear the name assigned to it by the Board from and after the date of the Board's approving action or such subsequent date as the Board of Commissioners may prescribe. 7. This policy and procedure does not apply to the naming of public streets, roads, alleys, and other similar thoroughfares. 8. Under unusual circumstances and for reasons satisfactory to the Board of Commissioners,the Board may name a County owned building or facility without following the procedures set forth herein. 9. Portions of a building, such as a meeting room or resource center, may bear the name of an individual or group subject to the procedures outlined above. 10. This policy shall not be construed as a mechanism for selling the name rights to county structures or facilities. ATTACHMENT C 12 ORANGE COUNTY COPY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: November 17, 2015 Action Agenda Item No. 7-c SUBJECT: Amendment to the Orange County Property Naming Policy DEPARTMENT: County Manager PUBLIC HEARING: (Y/N) No ATTACHMENT(S): INFORMATION CONTACT: 1) Orange County Property Naming Policy-AMENDED Bonnie Hammersley, 919-245-2300 PURPOSE: To discuss amending the Orange County Property Naming Policy and consideration adoption of the amendment. BACKGROUND: On September 1, 2015 Commissioner Barry Jacobs petitioned that the Orange County Property Naming Policy be amended. Specifically, Commissioner Jacobs requested that the amendment to the policy include: • The addition of language to the policy will provide the BOCC the ability to consider and adopt naming a "room" within a County property. This language has been included in the attached amended policy. Attachment 1 • The addition of language to the policy will provide the BOCC the ability to consider and adopt naming a County property for a person that secures funding for the construction/development of a building or facility. This language has been included in the attached amended policy. Attachment 1 FINANCIAL IMPACT: There is no immediate financial impact related to this discussion. SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this item: • GOAL: ENABLE FULL CIVIC PARTICIPATION Ensure that Orange County residents are able to engage government through voting and volunteering by eliminating disparities in participation and barriers to participation. RECOMMENDATION(S): The Manager recommends that the Board receive this information and adopt the policy as amended. 1 Attachment 1 13 POLICY FOR INSERTION INTO THE POLICY MANUAL MEETING DATE: February 21, 1989 NUMBER: A-0390 EFFECTIVE DATE: February 21, 1989 REVISIONS: November 9, 2005 March 3, 2009 November 17, 2015 POLICY: Orange County Property Naming Policy Policy "Policy Statement" County owned buildings, facilities and land shall bear such names as the Orange County Board of Commissioners shall approve pursuant to this policy. This policy follows all applicable local,state and federal laws,rules and regulations. Purpose This policy is to establish the Board of County Commissioners as the responsible authority for naming County buildings,facilities,and land. Guidelines 2.1. The naming of public buildings, facilities and land shall be done only by the Board of County Commissioners by resolution adopted by majority vote. 2.1.1. Property to be given names or titles shall be either owned by Orange County government or leased by Orange County government for its use. 2.1.2. Properties to be named or given a title include buildings,any areas or rooms in buildings, other physical facilities, collections of books, records or other printed or audio-visual materials, land or water areas 2.1.3. Official names or titles for property belonging to the County shall only be changed by the Board of County Commissioners as it deems appropriate. 2.1.4. Current names for property belonging to the County shall remain the same unless changed by the Board of County Commissioners upon relocation or change in function of the property. 2.1.5. No property belonging to Orange County shall be named for living persons with the following exceptions. a. Living persons who secure funding and/or make a significant monetary contribution to the development/construction of a public building or facility when such a contribution is made with the intent and agreement of the Board of County Commissioners that said building or facility will be named for the contributor b. Leased property that has been conferred a name by the lessor that is a person's name need not be renamed if it has locational or other value 14 2.1.6 Official names or titles for property belonging to or leased by the County shall be based upon geographical, historical, ecological, functional, or other such factors as the Board of County Commissioners deems appropriate. If a geographical reference of locational value is derived from the name of a person, such as a street name, it may be used in naming County property. a. A public building/facility under construction/renovation or land purchased for park development or conservation/preservation will be given a "working title" which will only become the official title of the property when formally approved as such by the BOCC b. Memorial naming of a public building, facility or land is in addition to the official title of the building/facility/land and is bestowed in accordance with Section 2.2 of this policy c. Leased property naming will respect historical names that may already be attached to the facility or as may be negotiated with the owner of the building. 2.1.7 Exceptions to this policy of naming property belonging to the County may be made by the Board of County Commissioners as it deems appropriate. 2.1.8 This policy does not apply to the naming of public streets, roads, alleys and other similar thoroughfares. 2.1.9 This policy shall not be construed as the mechanism for selling the permanent naming rights to County structures, buildings, facilities or land. 2.2. Memorial Naming (in honor of a deceased individual) of Public Buildings, Facilities, or Land: In the event Orange County wishes to honor a deceased individual by naming a public building, facility or land after such an individual, the following shall apply: 2.2.1. The person who is being honored by such a memorial shall have made a significant contribution to the well-being and betterment of Orange County. 2.2.2. The party requesting a memorial shall submit a brief biography of the person to Orange County government for recording purposes. 2.2.3. The memorial naming of a public building, facility or land will be in addition to the official name as defined in Section 2.1.6 of this policy. 2.2.4. Renaming a public building, facility or land which has previously been named in honor of or in memorial to an individual shall only be done in extraordinary circumstances as determined by the Board. Procedures 2.3. A public building/facility under construction/renovation or land purchased for park development or conservation/preservation shall be given a "working title" by staff for easy identification of the property. 15 2.4. The proposed naming of a public building, facility or land may be generated in the following manner. a. Staff shall recommend to the BOCC an official title of the public building, facility or land in accordance with Section 2.1.6 of this policy. Such recommended by staff will be made prior to the completion of any project to construct, renovate or develop the property. b. Any person, firm or association may propose a name for a County owned building, facility or land by submitting the proposal in writing to the County Manager or Clerk to the Board. c. Under certain circumstances the BOCC may wish to set in place a public process for soliciting input in the official naming of a public building, facility or land. 2.5. The County Manager shall prepare a report with recommendations for the proposed naming of the public building, facility or land and present it to the BOCC for consideration at a regularly scheduled public meeting. 2.6. Upon receipt of the report and the recommendations of the manager the BOCC will state its intent to consider the adoption of a resolution for the naming or renaming of the public building, facility or land at the next or some subsequent meeting as determined by the BOCC. 2.7. The Board may determine the public building, facility or land is of significant public interest and direct a notice be published informing the public of the Board's intent to consider the naming or renaming of the public building, facility or land and fix a time and place for a public hearing on the question. 2.8. Upon approval of the resolution by the BOCC, the public building, facility or land shall bear the name assigned to it from and after the date of Board action or such subsequent date as the BOCC may prescribe. 16 ATTACHMENT D BOARD OF ORANGE COUNTY COMMISSIONERS Naming Policy Discussion List of County-Owned Named Facilities May 10, 2016 Name of Facility Facility Type/Location Date Named (Estimated) Richard E. Whitted Facility County Services: Hillsborough 1987 Robert and Pearl Seymour County Senior Center; Chapel Center Hill 2006 John M. Link, Jr. Government County Administrative 2006 Services Center Services; Hillsborough Jerry M. Passmore Center County Senior Center; 2016 Hillsborough McDougle Elementary School Elementary School; Chapel 1996 Hill Mary Scroggs Elementary Elementary School; Chapel 1999 School Hill C.W. Stanford Middle School Middle School; Hillsborough 1968 The schools listed above are County-owned properties. The school systems named these facilities based on school system facility naming policies. There are other named schools, such as Rashkis Elementary and A.L Stanback Middle, that are not County-owned and were also named based school system facility naming policies. Attachment E 17 Summary Comparison of Adopted Local Government, Public School, and University Facility Naming Policies Organization Can Name Requires Can Name Can Name for Governing Latest Date for a Public a Portion Capital Board of Revision Living Process of a Funding Voting Process Person Facility Contributors (room, park, etc..) Town of Cary Yes Yes No Yes Town Council 3/27/2014 Chapel Hill - Yes Yes Not Yes Board of Not Listed Carrboro City specified Education Schools Durham Yes Yes Yes Yes Review by Not listed County Library Library Committee before submission to County Board of Commissioners City of Yes Yes ( Yes Yes Two thirds of 8/17/1992 Greensboro public Library Board Public Library hearing City of Yes Yes (3 Yes Yes Park 1/11/2012 Greensboro public Commission Parks and hearings) approval Rec. before Department submission to City Council Lee County Yes Yes Yes Yes County Board 5/2/2005 of Commissioners Mecklenburg Yes Not Not Yes County Board 10/15/2013 County specified specified of Commissioners NC A&T Yes Not Yes Yes University 2/18/2011 University specified Board of Trustees NC State Yes Not Not Yes University 4/22/2011 University specified specified Board of Trustees New Hanover Not Yes Yes Not specified County Board 2/15/14 County Specified of Education Schools UNC Chapel Yes Not Yes Yes University 9/23/2010 Hill Specified Board of Trustees Approval