HomeMy WebLinkAboutMinutes 04-07-2016 1
APPROVED 5/5/2016
MINUTES
BOARD OF COMMISSIONERS
Budget Work Session
April 7, 2016
7:00 p.m.
The Orange County Board of Commissioners met in a budget work session on Thursday, April
7, 2016 at 7:00 p.m. at the Southern Human Services Center, in Chapel Hill, N.C.
COUNTY COMMISSIONERS PRESENT: Chair McKee and Commissioners Mia Burroughs,
Mark Dorosin, Barry Jacobs, Bernadette Pelissier, Renee Price and Penny Rich
COUNTY COMMISSIONERS ABSENT:
COUNTY ATTORNEYS PRESENT: John Roberts
COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy Manager Travis
Myren and Clerk to the Board Donna Baker (All other staff members will be identified
appropriately below)
Chair McKee called the meeting to order at 7:03 p.m.
1. BOCC Retreat Follow-up on the Established Goals and Priorities
Bonnie Hammersley said this is an opportunity to review information and fine tune the
goals and priorities/updates discussed at the January 29th retreat, which she will use as she
moves forward with the operating budget and the Capital Investment Plan (CIP).
ORANGE COUNTY
Board of Orange County Commissioners (BOCC)
BOCC RETREAT FOLLOW-UP
GOALS AND PRIORITIES
BOCC RETREAT FOLLOW-UP
Goal 1: Ensure a community network of basic human services and infrastructure that
maintains, protects, and promotes the well being of all county residents.
1) AFFORDABLE HOUSING (5 VOTES)
• Decent, standard housing options for all residents regardless of household income
level.
• Funds to develop targeted number of units (set numerical goal).
• Develop explicit plan to inform bond expenditures and other BOCC affordable housing
funding.
2) FAMILY SUCCESS ALLIANCE (FSA) (3 VOTES)
• Additional support to expand FSA
• All County departments coordinate with efforts of FSA
2) COMMUNITY CENTERS (3 VOTES)
• Decentralize community resources through community centers
• Provide food, hot meals, and essential services to residents in need.
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• Complete Cedar Grove community center and explore service expansion for community
centers.
3) NON-PROFIT FUNDING (1 VOTE)
• Review process and adequacy of dollar amount.
3) AGING/MENTAL HEALTH (1 VOTE)
• Convening including state legislators on serious gaps in quality and quantity of long
term senior care, especially low-income seniors.
• Thorough review of services from Cardinal.
3) TRANSPORTATION (1 VOTE)
• Identify initiatives or ways to leverage current programs to help break cycle of poverty
• Employment as articulated by staff (crossed with transportation as relevant).
• Survey of unmet transportation needs for education and employment needs of low
income residents, used to prioritize additional services.
Goal 2: Promote an interactive and transparent engaging system of governance that
reflects community values.
1) OUTREACH/INTERNET ACCESS (3 VOTES)
• Continue upgrades to IT and explore new outreach methods, including old school
methods, use of multiple language efforts.
• Expand internet access through County hotspots or incentives to private parties.
2) RESIDENTS ACCESS TO COUNTY (2 VOTES)
• Human answering phone
• Rumor page — stop bad information flow
• Make the website functional
• Communicate the role of a County Commission
2) INTERGOVERNMENTAL FUNDING FORMULA (2 VOTES)
3) INCREASE DIVERSITY ON BOARDS & COMMISSIONS (0 VOTES)
Goal 3: Implement planning and economic development policies which create a
balanced, dynamic local economy, and which promote diversity, sustainable growth, and
enhanced revenue while embracing community values.
1) PARTNERSHIPS (2 VOTES)
• Reinvigorate joint planning with neighbors
• Partnerships with other governments, staff, and residents
1) ECONOMIC DEVELOPMENT (2 VOTES)
• Clarify what types of development are wanted and what infrastructure is needed
• Increase in the number of living wage jobs or opportunities for gainful employment
(salaried positions) and options.
1) SUB-ECONOMIC DEVELOPMENT (2 VOTES)
• Continue good work to fund priorities in other goals.
• Target small business loan/grant fund to identified needs (i.e., childcare).
2) REVISIT COUNTY FAIR (0 VOTES)
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Goal 4: Invest in quality County facilities, a diverse work force, and technology to
achieve a high performing County government.
1) HOUSING LIVING WAGE FOR ORANGE COUNTY STAFF (4 VOTES)
2) SUPPORT THE MANAGER'S INTERNAL STRATEGIC INITIATIVES TO ENSURE
QUALITY IMPLEMENTATION OF ALL KEY PRIORITIES (3 VOTES)
3) IDENTIFY DEFINITE FACILITY NEEDS OR CONSOLIDATIONS (0 VOTES)
3) HONOR HISTORICAL CONTEXT IN DECISIONS AND COMMUNICATION (0 VOTES)
• Manager committed to implementing this idea when preparing agenda abstracts
o Institutional memory (internal)
o County's cultural heritage
Goal 5: Create, preserve, and protect a natural environment that includes clean water,
clean air, wildlife, important natural lands, and sustainable energy for present and future
generations.
1) INCLUDE LOCAL AGRICULTURE AS KEY TO UNMENTIONED "OPEN SPACE." (6
VOTES)
2) DEVELOP PLAN FOR RESIDENTS AND FARMERS AND BUSINESSES TO PREPARE
FOR AND ADJUST TO EFFECTS OF CLIMATE CHANGE (1 VOTE)
3) BEGIN PLANNING RE: WATER RESOURCES AS ORANGE COUNTY CONTINUES TO
GROW AND DEVELOP (0 VOTES)
Goal 6: Ensure a high quality of life and lifelong learning that champions diversity,
education at all levels, libraries, parks, recreation, and animal welfare.
1) EDUCATION: AT-RISK CHILDREN (5 votes)
• Increase support to expand pre-kindergarten services
• Continue to close the achievement gaps and end the school to prison pipeline.
2) CONNECT STUDENTS TO COMMUNITY COLLEGES (4 VOTES)
3) MOVE TOWARD A JOINT EFFORT WITH TOWNS ON PARKS AND TRAILS
DEVELOPMENT (2 VOTES)
4) INCREASE COLLABORATION BETWEEN SCHOOL DISTRICTS (1 VOTE)
4) BOND REFERENDUM (1 VOTE)
• Smooth bond process for educational facilities (affordable housing per goal 1)
• Identify criteria for bond referendum projects — schools and housing.
4) FUND K-12 AND COMMUNITY COLLEGES AT LEAST AT 2015-16 LEVELS (1 VOTE)
APPLY TO ALL GOALS (7 VOTES)
• More aggressive social agenda
• Bridge diverse cultural populations and values.
Social Justice Goals:
• Foster a community culture that rejects oppression and inequity.
• Ensure economic self-sufficiency.
• Create a safe community.
• Establish sustainable and equitable land use and environmental policies.
• Enable full civic participation.
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Commissioner Rich arrived at 7:13 p.m.
Commissioner Burroughs said all these goals are not attainable or affordable in one
year, and asked the Manager if she has a strategy for weighing out one item against another.
Bonnie Hammersley said all budget initiatives are being ranked through criteria, the first
of which asks if the initiative aligns with the Board of County Commissioners' goals.
Bonnie Hammersley said the level of difficulty to implement, and timeframes are also
strongly considered.
Bonnie Hammersley resumed the PowerPoint presentation:
NEXT STEPS:
1.) The BOCC will formally approve retreat minutes. Approved on 2/16/16.
2.) The Manager will recommend funding for priority related budget initiatives in the FY2016-
17 budget.
3.) The BOCC considers FY2016-17 budget recommendations for funding of policy initiatives.
4.) The Manager's office will facilitate staff teams to create implementation strategies for the
policy priorities funded in the adopted budget.
Commissioner Price asked if these votes are firm moving forward, noting that things
can change.
Bonnie Hammersley said the votes show items that were a priority at the time of the
retreat. She noted the items that received no votes are still important and need to be
addressed.
Commissioner Dorosin said it is important to be flexible but it is critical for the BOCC to
set priorities. He said this is a long list and the BOCC must prioritize.
Commissioner Rich agreed noting when priorities are set and broadcast, it is easier for
the public to understand what the Board is doing.
Commissioner Pelissier said she struggled with the social justice goal and its lack of
specificity.
Commissioner Jacobs asked if there is a reason that items with zero votes were listed if
making priorities is the aim.
Bonnie Hammersley said all items listed were nominated but each Commissioner had
only so many votes. She said items can move up or down on the list of priorities due to
shifting variables.
Commissioner Jacobs referred to the social justice goals and said it is a way to
reinforce these goals and the Board's commitment to them.
Commissioner Dorosin said the items with zero votes should be put in a "parking lot".
He said goals will remain the same, unless voted otherwise, but priorities may change each
year.
Commissioner Dorosin said he sees the social justice goals as strategies for the overall
goals.
Commissioner Price said she understood the goals to be the Board's priorities. She
said she was questioning the priorities and if they are part of each goal then there should be
flexibility going forward.
Bonnie Hammersley said once the Board determines which goals and priorities it will
adopt, the votes will not be listed.
Commissioner Rich suggested that they add goals and social goals on each agenda
abstract instead of just the social justice goals.
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Commissioner Dorosin said he disagreed with the Manager and thinks that the priority
votes should be posted on the web.
Commissioner Jacobs agreed with Commissioner Dorosin, and said clarification should
be given that each Commissioner was given 3 votes per topic at the retreat but there are
priorities that are explicit.
Commissioner Burroughs said to drop the zero votes, but put the other votes up.
Commissioner Jacobs said put the zero votes as "other things listed".
Commissioner Pelissier suggested calling social justice goals something else.
Bonnie Hammersley suggested using social justice "values".
2. Discussion of Manager's Recommended FY 2016-2021 Capital Investment Plan
Chair McKee said he had a conversation with the Manager and School Board chairs
today and they all decided not to address the schools' item tonight but wait until the joint
meeting on April 121h
Capital Investment Plan — Overview
The FY 2016-21 CIP includes County Projects, School Projects, and Proprietary Projects. The
School Projects include Chapel Hill Carrboro City Schools, Orange County Schools, and
Durham Technical Community College — Orange County Campus projects. The Proprietary
Projects include Water and Sewer, Solid Waste Enterprise Fund, and Sportsplex projects.
The CIP has been prepared anticipating continued slow economic growth of between 1-2%
annually over the next five years. Many of the projects in the CIP will rely on debt financing to
fund the projects.
Travis Myren said the PowerPoint presentation follows the transmittal letter in the
Board's CIP book. He presented the following PowerPoint slides, along with corresponding
department heads present for questions:
County Manager's Recommended FY2016-21 Capital Investment Plan (CIP)
April 7, 2016 CIP Work Session.
Capital Investment Plan
Continuation Funding
• Southern Branch Library - $6.38 million: Page 31
o Construction cost estimates based on 10,000 to 12,000 square foot urban
library to be determined through schematic design
o Operating Costs FY2017-18 - $1,279,216
Bonnie Hammersley said there was a question regarding land acquisition costs.
Jeff Thompson, Director of Asset Management Services, said land acquisition and
study monies were allocated to the project in FY 2010.
Bonnie Hammersley said there had also been some questions regarding the size of the
library. She said a study was completed that determined 20,000 square feet as an appropriate
size, but this was when a site in Hillsborough was being considered. She said she has always
heard a gross of 15,000 square feet with a net of 10,000 to 12,000 square feet.
Bonnie Hammersley said operating costs are an important variable to consider for
certain items.
Bonnie Hammersley continued the PowerPoint presentation:
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Proposed Library Site (aerial photograph)
Southern Branch Library Conceptual Site Sketch
Updated Project Schedule (chart)
Commissioner Dorosin asked if, based on the timeline, there are any expenditures in
2016-17.
Jeff Thompson said some due diligence costs and professional costs have already
been incurred and there may be more, once further studies are completed.
Commissioner Dorosin asked if such expenses would come from construction.
Jeff Thompson said the funds would come from professional services.
Paul Laughton, Finance and Administrative Services, said to date $116,000 has been
spent.
Commissioner Dorosin said this project is listed next year at $6.38 million, which has
been set aside, but little would be spent. He asked if there would be ramifications of pushing it
to 2017-18.
Bonnie Hammersley said there was some uncertainty with Carrboro's timeline but that
has now been somewhat finalized. She said the CIP is a moving target and is used as a
planning document.
Commissioner Dorosin asked if the spending expectations for 2016-17 are known.
Jeff Thompson said less than $50,000 and these are for studies and possibly
professional services, such as title work, etc.
Commissioner Jacobs said last year money for the South Human Services campus was
moved back a year to bring them some more flexibility within their debt capacity.
Commissioner Jacobs said he appreciated the definitive nature of the size of this
facility, and this is where he was trying to go with the new agricultural facility at the last BOCC
meeting. He said it is important to be as specific as possible, and up front with the public. He
said the functions of this proposed library still need to be defined and clarified.
Commissioner Jacobs said before this project begins a commitment from Carrboro is
needed, regarding their participation in the operating budget.
Bonnie Hammersley said once the studies are completed, she and the Carrboro
Manager work on an agreement to bring back to the Board,before moving forward.
Commissioner Pelissier said the meeting space is not just intended for Carrboro, and
the vision did not come just from the visioning groups. She said she recalled given projected
population growth that an estimated 20,000 square feet would be needed for this library, with
the possibility for expansion. She said she is not clear what the Board is trying to build here.
Commissioner Pelissier referred to the schedule and the feasibility study, which is to be
completed, and then reviewed by Kidzu and the Arts Center. She asked if this study is still
going to occur.
Bonnie Hammersley said Carrboro is still working with Kidzu and the Arts Center and
that is why it is still in there, as it refers to Carrboro's space issues.
Commissioner Rich asked if the operating costs of McDougal and Cybrary are known.
Bonnie Hammersley said she will get this information.
Commissioner Rich asked if Carrboro owns the land and if the County will be building
the library on Carrboro land.
Bonnie Hammersley said Carrboro owns the land but a final agreement has yet to be
reached. She said three options are being considered: purchase the land from Carrboro and
build; have a public-private partnership with a developer; and work solely with Carrboro, which
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would be a partner in the process. She said she understands Carrboro's desire is to have a
partnership with the County.
Commissioner Rich asked if the library will be a free standing building.
Bonnie Hammersley said that has yet to be determined.
Commissioner Rich said when she has spoken with Carrboro residents there is a desire
for an urban library. She asked if Carrboro owns the land, would any environmental issues be
Carrboro's responsibility to deal with.
Bonnie Hammersley said yes.
Commissioner Burroughs said it makes sense to move the item out to the 2017-18
budget and with relation to the size, she was not present when the topic was discussed in the
past. She said growth is a determining factor, as well as continually changing technology.
She said it will be important to compare needs to wants to affordability and to see how it all
relates to the Board's priorities. She advocated for a smaller library as well as conservative
spending.
Commissioner Jacobs agreed with Commissioner Burroughs. He said the previous
manager was in favor of a large 20,000 square foot suburban library, but the Board never
approved this. He said there has been a great deal of discussion with the public surrounding
this topic, and agreed with the difficulty of ever changing technology. He noted that the
Chapel Hill library is less than three miles away
Commissioner Price said she has heard of the need of this library since her tenure on
this board. She said the possibility of a meeting space is a plus.
Bonnie Hammersley said the current operating costs for McDougle and Cybrary are
currently $216,068, and the $1.2 million includes $700,000 in debt to borrow to build the library
over a 15-year period.
Commissioner Dorosin said he also said he has heard of this project as a priority to
Carrboro residents.
Chair McKee said it is not unusual for the BOCC to delay a project for a variety of
reasons.
Commissioner Dorosin said reasoning can be offered but all the public will hear is that
the Board of County Commissioners is delaying this again.
Chair McKee asked if a parking deck would be part of the building, or if Carrboro would
manage it and the County lease it. He also asked how it would be paid for.
Jeff Thompson said if a standalone library was being built, there would need to be 50
parking spaces. He said any additional parking would be negotiated with Carrboro.
Chair McKee asked if the parking lot costs are included in the $5.6 million construction
costs.
Jeff Thompson said yes.
Chair McKee referred to the last line of the schedule and asked if the building is going
to be leased before it is built.
Jeff Thompson said off site parking can be allowed, per Carrboro's discussion about
parking.
Bonnie Hammersley said the chart before the Board was created by Carrboro and may
include some items that do not involve Orange County.
Commissioner Jacobs said there are examples of urban buildings where parking is not
present. He said sometimes parking has to be sacrificed. He said if parking must be a part of
this project, the County should have some flexibility in negotiations regarding its financial
responsibilities.
Bonnie Hammersley said these discussions have yet to occur, but as the process
moves forward such topics will certainly be raised. She said Carrboro has been open to
discussion.
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Commissioner Burroughs applauded staff's efforts in maintaining open communication
with Carrboro given past miscommunications.
Commissioner Rich asked if there is a plan for communicating updates with the general
public.
Bonnie Hammersley said the Friends of the Carrboro Library are updated through the
librarian and herself and there are also public meetings. She said she can discuss this further
with the Carrboro Manager.
Travis Myren resumed the presentation:
Continuation Funding
• Detention Facility - $500,000: Page 37
o Continuation of design services for FY2016-17
o Total facility estimate of $20,591,331 in FY2017-18 including construction
administration, equipment and furnishings
o Cost estimate based on 144 bed facility with expansion capabilities to 250
beds if necessary
o Timing assumes modification of the land lease with the State
o Consultant to conduct staffing analysis to recommend most efficient use of
staff resources and project operating cost.
Chair McKee asked if the figures include the potential relocation of the Sheriff's office.
Travis Myren said currently only the detention facility is authorized but options can be
brought back to the Board.
Chair McKee said the sooner this discussion can happen, the better. He asked if the
lease will need to be adjusted, based on changes made by the legislature.
Jeff Thompson said yes.
Commissioner Jacobs asked if there is place in the timeline to discuss the usage of the
old jail.
Travis Myren said that is not included in the CIP.
Jeff Thompson said after the legislature issue, a discussion will need to occur with all
stakeholders. He said this will be plugged into the schedule going forward.
Travis Myren resumed the presentation:
Continuation Funding
• Historic Rogers Road Sewer- $5.68M Page 43
o County CIP includes total project costs
o Chapel Hill (43%) and Carrboro (14%) will participate in cost-sharing
o County and Towns will develop an inter-local agreement for construction
costs
o Construction scheduled to begin in March/April 2017
o Operating cost will be part of an agreement with Orange Water and Sewer
Authority (OWASA)
o OWASA availability fees and on site plumbing not included in above
estimate.
Rogers Road Proposed Sewer Alignment (map)
Commissioner Jacobs suggested that staff examine OWASA's fees to look for
differences from a typical project.
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Bonnie Hammersley said these conversations are occurring now.
Travis Myren resumed the presentation:
Continuation Funding
• Conservation Easements - $500,000: Page 59
o Component of the Lands Legacy Program
o $500,000 budgeted annually through the 10 year CIP
o $250,000 in County funds (anticipates matching grants)
o $200,000 of current year$250,000 is expended or committed
Policy Priorities
• Affordable Housing - $3.5M: Page 47&48
o CIP assumes successful bond referendum in November
o Priorities to be established in the Strategic Plan for Affordable Housing
Commissioner Jacobs asked if the County had paid for its portion of the Green Tract.
Gayle Wilson, Solid Waste Management Director, said yes.
Commissioner Jacobs asked if the figure for the 43% paid by Orange County is known.
Gayle Wilson said he could not remember.
Commissioner Jacobs said he raised the possibility of buying out partners who do not
want to act and would like to find out what the other entities paid.
Paul Laughton said the County paid $452,745 over five years.
Commissioner Jacobs said Chapel Hill would have paid exactly the same, with
Carrboro paying 14%.
Paul Laughton said all three entities are paid up.
Travis Myren resumed the presentation:
Policy Priorities
• Community Centers - $35,000: Page 73
• Efland Cheeks Community Center Interior and Exterior Remodel
o Design services for interior renovation and landscaping
o Construction and equipment ($391,000) included in FY 2017-18
o New operating expenses of approximately $67,000 to provide enhanced
services
Efland Cheeks Community Center Site (aerial photograph)
Chair McKee asked if a discussion on enhanced services has occurred.
David Stancil said this may come up during budget discussions. He said there has
been discussion between stakeholders to determine a way to get the center open on a regular
basis.
Bonnie Hammersley said the greater issue is having more dedicated staff to open and
close the centers.
Chair McKee said there needs to be a discussion about what services can be moved
back in to these community centers.
Bonnie Hammersley said there is now a Community Center Coordinator, which helps to
keep the communities informed.
David Stancil said the Rogers Road Community Center model is being followed.
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Commissioner Jacobs recommended that the Manager and staff have an internal
discussion about moving services to these community centers, before there is a public
discussion.
Travis Myren resumed the presentation:
Policy Priorities
• Seymour Center- $990,000: Page 29
o Interior remodel adds 4,000 square feet of programmable space
o Parking lot construction adds 55 paved spaces
o Larger expansion (12,000) square feet possible based on needs expressed
in Master Aging Plan
Seymour Center Site with Parking (aerial map)
Seymour Center Remodel Option 1st Floor
Seymour Center Remodel Option 2nd Floor
Commissioner Jacobs suggested adding parking signage, to allow easier accessibility
for the seniors.
Commissioner Dorosin asked if the $990,000 includes the road shown on the map.
Jeff Thompson said no.
Commissioner Dorosin said he thought all these renovations were to be part of the
expanded campus.
Jeff Thompson said there is an item later in the presentation pertaining to this.
Travis Myren resumed the presentation:
Policy Priorities
• Water and Sewer- $145,000: Page 76
Continuation Funding
• Buckhorn EDD Ph. 2 Ext. - $4.973 million: Page 80
o County CIP includes total project costs
o Debt service to be financed with Article 46 funds
o Once constructed, the City of Mebane will own and operate the
infrastructure with no ongoing operating costs for the County.
Efland Sewer to Mebane Buckhorn EDD (aerial photographs)
Continuation Funding
• Hillsborough EDD - Page 82
o County CIP includes total project costs.
o County and Hillsborough will need a new utility inter-local agreement that
also includes a land use provision.
o Once constructed, the Town of Hillsborough will own and operate the
infrastructure with no ongoing operating costs for the County.
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Hillsborough EDD (map)
Craig Benedict said the map shows the intersection of 1-85 and old NC 86. He said
there has been a great deal of economic interest in this area, and the sewer line will be helpful
with that. He said there will hopefully be some partnership with the Town of Hillsborough
regarding water extension.
Commissioner Rich said Hillsborough is growing rapidly and asked if water supply
capabilities may be an issue in this area.
Craig Benedict said no. He said Hillsborough is aware of the necessary water supplies
to service these areas.
Chair McKee referred to page 17 of the handout and asked for clarification regarding
funding.
Craig Benedict said there was $150,000 for 2014-15 and $1 million in 2015-16.
Chair McKee asked if this means there are funds available to being work, once an
agreement with Hillsborough is reached.
Craig Benedict said yes. He said if timing speeds up, there are funds that can be
moved around to keep the project moving forward.
Chair McKee asked if $1.15 million would be sufficient to get water and sewer under I-
40.
Craig Benedict said yes.
Chair McKee asked if it would be the responsibility of the developer to continue the
water and sewer from the work done by the County and Town.
Craig Benedict said yes, the County and Town would create the backbone of the
system, and the developer would build from there.
Commissioner Jacobs asked if there is any expectation for the developers to reimburse
these costs at any point.
Bonnie Hammersley said that would be an appealing option to consider.
Commissioner Jacobs said the original intent of the EDD was for the developers to fund
all water and sewer costs, to avoid public dollars paying for it. He said the amount of financial
burden that public dollars should bare is something to consider.
Travis Myren resumed the presentation:
Policy Priorities
• Eno EDD-$120,000 (FY 16-17): Page 83
o Interlocal agreement with City of Durham
o Durham will take over operations with no operating cost to the County
o Gravity sewer in 100 acre are in NE corner
o Potential to serve adjacent areas using private pump stations
o Public meeting to be held at Murphy School to update community on revised
project scope
Eno EDD Sewer(map)
Commissioner Jacobs said helping mobile home parks connect to public utilities may be
a worthwhile affordable housing incentive.
Commissioner Jacobs said there is a bus that goes down highway 70, and it may be
worth talking to Duke about a potential park and ride in this area.
Craig Benedict said he and Steve Brantley, Economic Development Director, would
contact the University.
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Travis Myren resumed the presentation:
Policy Priorities
• Accessibility & Security Improvements - $190,000 Page 42
o Recommended through the Space Study Work Group and collaborative
accessibility survey process
Policy Priorities
• EMS Substation Co-location - $500,000: Page 53
o Lease agreement with Chapel Hill needed
o Future colocations recommended in future CIP years — precise locations
may change
Colocation with Chapel Hill Hamilton Road Station
EMS Existing and Proposed SubStations
Parks, Open Space, and Trail Development
• Blackwood Farm Park- $1.26M: Page 56
o FY2016-17 is Phase 1 of multi-year park development
o Major park construction scheduled for FY2017-18 ($1,815,000)
o Parks Operations Base scheduled for FY2018-19 ($2,572,000)
o New operating expenses for personnel and operations of approximately
$190,000 on full build out
Existing and Future Parks
David Stancil, Department of Environment, Agriculture, Parks and Recreation Director
(DEAPR), said one of the most limiting aspects of this park is the driveway and the Master
Plan includes building a new driveway.
Commissioner Burroughs asked if there is timing sensitivity regarding the moving of the
parks operation base.
David Stancil said the sensitivity issue is simply one of efficiency, and it would make
sense to do this in phases.
Commissioner Burroughs asked if the need for additional parking is based on future
projections.
David Stancil said the parking lot has definitely been full on the weekend, and there is
occasional overflow. He said the parking and driveway must be addressed before anything
else can be accomplished.
Commissioner Burroughs said she may consider this as a lower priority given the
enormous fiscal projects facing the County in the coming years.
Commissioner Dorosin said the current plan is that the new driveway and parking lot
will be in place next year.
David Stancil said yes.
Commissioner Rich said a new driveway is needed soon to provide for safer entry and
exit to this park.
David Stancil presented the following slides:
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Parks, Open Space, and Trail Development
• Cedar Grove Park— Phase II - $60,000: Page 58
o CIP recommends addition of baseball/softball field, tennis court, picnic
shelter, parking ($1,500,000) in FY2018-19
o New operating expenses of approximately $38,500 following the
improvements in FY2018-19
Parks, Open Space, and Trail Development
• Mountains to Sea Trail - $521,000: Page 64
o FY2016-17 — Occoneechee Mountain to Seven Mile Creek segment
o Boardwalk sections, waystation, crossing improvements (1-85)
o Further trail construction scheduled for FY 2018-19 ($693,000)
o New operating expenses of approximately $26,000 following new trail
construction
Parks, Open Space, and Trail Development
• Hollow Rock Nature Park- $235,000: Page 65
o ADA loop trail, restrooms, wildlife viewing deck, boardwalk
o 50% cost share with Durham County
o New operating expense of approximately $48,000-$59,000 as property is
improved
Commissioner Dorosin asked if capital projects that cost $50,000-60,000 could be
funded in ways other than the CIP.
Bonnie Hammersley said there is not a specific policy but projects included in the CIP
typically stay above $50,000. She said there is recurring capital in the operating budgets that
are less than $50,000.
Paul Laughton said a total project may be $400,000, but may be listed in smaller
portions in certain years.
David Stancil resumed the presentation:
Parks, Open Space, and Trail Development
• River Park— Phase II - $50,000: Page 67
o Stormwater control, entry sign from new Churton St. bus turnout
o New operating expense of approximately $32,000 as park improvements
continue
Parks, Open Space, and Trail Development
• Little River Park— Phase II - $100,000: Page 69
o Prior year funds comprised of grants, Durham County cost share, and other
sources
o Primary task— repaving of original entry road
o 50% Cost share with Durham County
Commissioner Jacobs asked if there is any interest in the large parcel of land next to
this park.
David Stancil said no.
David Stancil resumed the presentation:
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Parks, Open Space, and Trail Development
• Fairview Park Access w/Parking - $325,000: Page 70
o New entry and parking lot to be under construction this fall
Parks, Open Space, and Trail Development
• Park Facility Renovations and Repairs: Page 74
o FY2016-17 Projects
❖ Energy, Lighting and Signage - $52,000
❖ Repair/Renovation of Park Amenities - $45,400
❖ Safety and Security Improvements - $65,600
❖ Park Landscaping and Stormwater- $32,000
Travis Myren resumed the presentation:
Information Technology and Communications
• Information Technology Infrastructure - $500,000: Page 35
o Technology Infrastructure Projects
❖ Server Upgrades
❖ Laptop and Desktop Replacement
❖ Data Storage
❖ Network Equipment
❖ Wireless Replacement and Expansion
Information Technology and Communications
• Technology Improvements - $500,000: Page 35
o Information Technology Governance Council Recommended
❖ Encryption Software
❖ Scheduling and Mobile Data Terminals — OPT
❖ Mobile Computing and Vehicle Location — Sheriff's Office
❖ Pretrial and Drug Court Case Management Software
❖ KRONOS Timekeeping Improvements
❖ MUNIS Financial System Content Management
❖ Performance and Training Management Software — Human
Resources
Information Technology and Communications
• Fiber Connections for County facilities - $60,000: Page 35
o Multi-year project to connect all County facilities with fiber connections
o Partnerships possible with other agencies
❖ Chapel Hill
❖ Carrboro
❖ Hillsborough
❖ University of North Carolina Chapel Hill
❖ Orange County Schools
❖ Chapel Hill Carrboro City Schools
❖ Orange County Water and Sewer Authority
❖ City of Mebane
❖ Durham Tech
❖ Duke University
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❖ Piedmont Electric
o Improved security, bandwidth, throughput, network services
Commissioner Rich asked for updates on the Hot Spot project.
Jim Northrup, Chief Information Officer, said there are 15 units and it has been a very
successful pilot. He said there are plans to expand this project. He said there is a partnership
with the schools, and Hot Spots have been made available to families that receive free or
reduced meals. He said additional partnerships are being pursued.
Commissioner Jacobs asked Jim Northup to look at roaming technology for schools.
Travis Myren resumed the presentation:
Information Technology and Communications
• BOCC Technology Initiatives - $50,000: Page 35
o Potential to fund technology projects not included in department requests or
new, unexpected opportunities during the fiscal year
Information Technology and Communications
• Communication System Improvements - $166,000: Page 52
o Completes replacement of radios for Emergency Services
❖ Outfit all vehicles with dual band radios (800Mhz and VHF)
❖ Create a small inventory of backup radios in the event of a
disaster
o Sheriff Radios scheduled for replacement in FY 2017-18 ($920,000)
Critical Infrastructure Improvements
• Hardened 911 Center- $980,000: Page 55
o Provides primary hardened facility at Meadowlands site
o Approved equipment and installation is eligible for funding by 911 Board
Hardened 911 Center at Current Site
Jeff Thompson presented the following slides:
Critical Infrastructure Improvements
• Southern Human Services Center — $300,000: Page 30
o Facility vision study is currently underway focused on Health and Social
Services
o Construction funds recommended in FY2017-18 ($5,185,000)
Southern Human Services Master Plan
Jeff Thompson said this is the design phase for Phase 1 of the master plan.
Commissioner Jacobs said there was supposed to be an annual update on moving
dental services to Hillsborough. He asked if the Health Director could provide an update
regarding access to services.
Bonnie Hammersley said the Health Director has reported growth at the Hillsborough
facilities, but an update can be secured.
Chair McKee said there is a proposal to put a veteran's memorial on the knoll in the
front property. He asked if the road will impinge on the memorial.
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Jeff Thompson said no.
Travis Myren resumed the presentation:
Other Critical Infrastructure Improvements
• Facility Roofing Projects - $206,700: Page 34
o Project priorities determined by Roof Asset Management Program study
Other Critical Infrastructure Improvements:
• Historic Courthouse Square - $40,000: Page 45
o Improve landscape features to create more public friendly square
o Rehabilitate building exterior
o Construction funds are recommended for FY 2017-18 ($245,000)
Historic Courthouse Site
Other Critical Infrastructure Improvements
• Generator Projects - $375,000: Page 46
o Community Centers may be used as temporary warming, cooling, and
recharging facilities during short term power disruptions
Enterprise Funds
• Solid Waste-Recycling - $345,432: Page 90
o FY2016-17 includes scheduled replacement of aging equipment
Enterprise Funds
• Solid Waste-Sanitation - $217,285: Page 93
o Front End Loader is being replaced with a Roll-Off Truck
o Complements the conversion to roll off containers at Convenience Centers
Enterprise Funds
• Sportsplex — $320,000: Page 98
Future Capital Projects
• FY2017-18
o School Capital Improvements — $8.3M: Page 104- deferred
o Water/Sewer— $895,000: Page 76
o Solid Waste — $1.1M: Page 89 &96
o Southern Orange Campus — $2M: Page 28
o Southern Human Services Center — $5.2M: Page 30
o Information Technology— $1.5M: Page 35
o Detention Facility— $20.6M: Page 37
o Environment &Ag Center— $3.15M: Page 39
Commissioner Jacobs referred to the Environment and Ag Center and said it is
important to outline the Board's vision for this when speaking with stakeholders.
Chair McKee asked if the analysis will consider all options and not just a complete tear
down and rebuild.
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Jeff Thompson said yes, all options will be considered.
Chair McKee asked if maintenance could go by this building and spruce up the exterior,
as it is looking a bit scruffy.
David Stancil said yes.
o EMS Substations — $1.2M: Page 53
o Blackwood Farm Park— $1.8M: Page 56
o Efland-Cheeks Community Center— $391,000: Page 73
o Park Facility Renovation and Repairs — $180,000: Page 74
o Sportsplex — $400,000: Page 100
Future Capital Projects
• FY2018-19
o School Capital Improvements — $47.8M: Page 104
o Water and Sewer— $375,000 : Page 76
o Solid Waste — $1.1M: Page 90 & 91
o Information Technology— $1.5M: Page 35
o Affordable Housing — $2.5: Page 48
o EMS Substations — $1.5M: Page 53
o Blackwood Farm Park— $2.6M: Page 56
o Cedar Grove Park— $1.5M: Page 58
o Mountains to Sea Trail — $700,000: Page 64
o Sportsplex — $400,000: Page 100
Future Capital Projects
• FY2019-20
o School Capital Improvements — $7.8M: Page 104
o Water/Sewer— $2.1M: Page 76
o Solid Waste — $2.1M: Page 90, 93 & 95
o Information Technology— $1.5M: Page 35
o EMS Substations — $1.5M: Page 53
o Soccer Center Phase II — $4.6M: Page 61
o Lands Legacy - $500,000: Page 62
o Millhouse Road Park— $6.4M: Page 63
o Sportsplex — $380,000: Page 100
• FY2020-21
o School Capital Improvements — $47.9M Page 104
o Water/Sewer— $25,000: Page 75
o Solid Waste — Recycling — $800,000: Page 90
o Southern Orange Campus — $2M: Page 28
o Information Technology— $1.5M: Page 35
o EMS Substations — $1.5M: Page 53
o Bingham District Park— $6.7M: Page 57
o Lands Legacy - $500,000: Page 62
o Cedar Grove Park— $1.5M: Page 58
o Northeast District Park— $7.7M: Page 66
o Little River Park— $3.8M: Page 69
o Sportsplex — $1.8M: Page 100
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Appendices
• Debt Service and Debt Capacity
• General Fund — remains under the 15% debt capacity
• Water and Sewer Projects (Article 46 Sales Tax proceeds)
• Capital Funding, Debt Management, and Fund Balance Management Policies
Document Availability
• Clerk to the Board of Commissioners
• County Finance and Administrative Services Office
• Orange County Libraries
• Orange County Website: www.orangecountync.gov
A motion was made by Commissioner Pelissier, seconded by Commissioner Rich to
adjourn the meeting at 10:17 p.m.
VOTE: UNANIMOUS
Donna Baker, Clerk to the Board
Earl McKee, Chair