HomeMy WebLinkAboutAgenda - 05-05-2016 - 5-d - Authorize the Use of a Cooperative Purchasing Program to Purchase a Replacement Ambulance for Orange County Emergency Services 1
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: May 5, 2016
Action Agenda
Item No. 5-d
SUBJECT: Authorize the Use of a Cooperative Purchasing Program to Purchase a
Replacement Ambulance for Orange County Emergency Services
DEPARTMENT: Emergency Services, Asset
Management Services
ATTACHMENT(S): INFORMATION CONTACTS:
FESCO Quote Dinah Jeffries, 919-245-6123
Jeff Thompson, 919-245-2658
David Cannel!, 919-245-2651
PURPOSE: To authorize the use of a cooperative purchasing program for the already-
approved purchase of one (1) ambulance to replace a 2007 model ambulance.
BACKGROUND: On April 7, 2015 the Board of Orange County Commissioners authorized
Orange County Emergency Services to purchase an ambulance built by Horton Emergency
Vehicles, supplied by FESCO, Inc. in Elkridge, Maryland. This unit replaced the first of four
2007 model ambulance manufactured by Wheeled Coach. This selection was recommended by
an ambulance sub-committee after reviewing four vendors for safety, comfortable ride for
patients, reliability, local maintenance capabilities and four wheel drive capability.
The Board may recall from the April 7, 2015 consideration that the Horton ambulance was
chosen because:
• It is the only ambulance on the market that has both front and rear airbags to protect
staff;
• It utilizes the liquid springs technology that provides a very comfortable and stable ride for
patients (members of the ambulance subcommittee actually filled the role of the patient in
the rear of the ambulance to see how patients would feel when riding to the hospital);
• FESCO has mobile maintenance services and a maintenance facility in Richmond, VA
that is only 2.5 hours away for significant maintenance issues that cannot be addressed
by Orange County Emergency Services and Fleet Maintenance staff;
• The Ford F-550 four wheel drive automotive and drive train chassis can be serviced
locally by Orange County fleet maintenance staff as well as a Hillsborough-based Ford
service center;
• The units of government that use Horton and FESCO in their fleets give high marks for
reliability, service and support.
The first Horton ambulance replacement (unit #957) has been in service since November 2015
and has logged approximately 15,000 miles. Emergency medical services and Fleet
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Maintenance staff feedback corroborates the more comfortable ride for patients and the
reliability of the platform.
North Carolina General Statute (NCGS) 143-129(e)(3) allows local governments to make
purchases through a competitive bidding group purchasing program, which is a formally
organized program that offers competitively obtained purchasing services at discount prices to
two or more public agencies. The Houston-Galveston Area Council ("HGAC") is a cooperative
purchasing group that meets the requirements of NCGS 143-129(e)(3). The specific contract
number for the HGAC is #AM10-14. The terms of the contract call for items to be sold and
serviced through identified authorized dealers. Both Horton Ambulance and FESCO are listed
on contract #AM10-14.
Funding for this vehicle was included as part of the vehicle replacement list approved by the
Board at the November 17, 2015 regular meeting. To move forward with the second ambulance
acquisition, staff is requesting that the Board authorize the purchase through the cooperative
purchasing program.
FINANCIAL IMPACT: The financial impact will be the cost of the ambulance ($215,197) and
the cost of a power lift stretcher (approximately $16,000) for a total approximate cost of
$231,197. Funding for this vehicle was included as part of the vehicle replacement list approved
by the Board at the November 17, 2015 regular meeting.
SOCIAL JUSTICE IMPACT: The following Social Justice Goals are applicable to this agenda
item:
• GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION AND
INEQUITY
The fair treatment and meaningful involvement of all people regardless of race or color;
religious or philosophical beliefs; sex, gender or sexual orientation; national origin or
ethnic background; age; military service; disability; and familial, residential or economic
status.
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding necessary
for residents to provide shelter, food, clothing and medical care for themselves and their
dependents.
• GOAL: CREATING A SAFE COMMUNITY
Supporting policies, procedures, regulations, and programs that reduce harassment,
exclusion, intimidation, and violence against Orange County residents.
The purchase of a replacement ambulance ensures continued ambulance coverage around the
clock for Orange County
RECOMMENDATION(S): The Manager recommends that the Board authorize use of the
cooperative purchasing program for the already approved Horton ambulance purchase, and
authorize the Manager to proceed with the purchase from FESCO, Inc.
TOLL FREE: 1-800-638-0926 LOCAL: 1-410-379-5353 FAX: 1-410-379-0261
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FESCO FESCO EMERGENCY SALES
EMERGENCY SALES BID PROPOSAL for furnishing
4144ZZIZZ NORTON EMERGENCY VEHICLES
December 22, 2015
Orange County Emergency Services
ATTN: James Lunsford, Logistics Officer
510 Meadowlands Drive
Hillsborough,NC 27278
Gentlemen,
The undersigned is prepared to manufacture and/or supply for you,upon an order being placed by you for final acceptance
by FESCO Emergency Sales(FESCO),at our office in Elkridge,Maryland,the apparatus and equipment herein named and for
the following prices:
One(1)Horton Model#603F ambulance mounted on a
2016 Ford F-550 4x4 cab and chassis per attached specification
dated 12/22/2015 Rev 3, for a total delivered price of $214,197.00
***This proposal is provided utilizing HGAC contract#AM10-14. $ 1,000.00
Total: $215,197.00
Said apparatus and equipment are to be built and shipped in accordance with the specifications hereto attached. Delays due to
strikes,war or international conflict, failures to obtain materials,or other causes beyond our control in preventing, delivery shall
be within 165-190 working days after receipt of this order and the acceptance thereof at our office at Elkridge,Maryland, and to
be delivered to you at Grove City, OH.
The specifications herein contained shall form a part of the final contract, and are subject to changes desired by the purchaser,
provided such alterations are initialed by authorized representatives of both parties prior to the acceptance by FESCO of the offer
to purchase,and provided such alterations do not materially affect the cost of the construction of the apparatus.
Unless accepted within 60 days of the above date,the right is reserved to withdraw this proposal.
FESCO EMERGENCY SALES
7010 TROY HILL DR
ELKRIDGE,MARYLAND 21075
By:
Peter W. Laake Jr.,President
FESCO Emergency Sales 7010 Troy Hill Dr. Elkridge,Maryland 21075