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Home My WebLink AboutORD-2016-014 Ordinance approving Budget Amendment #8 for Fiscal Year 2015-16 1 ORD-2016-014 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: April 19, 2016 Action Agenda Item No. 6-b SUBJECT: Fiscal Year 2015-16 Budget Amendment#8 DEPARTMENT: Finance and Administrative Services ATTACHMENT(S): INFORMATION CONTACT: Attachment 1. Budget as Amended Gary Donaldson, (919) 245-2453 Spreadsheet Paul Laughton, (919) 245-2152 Attachment 2. Year-To-Date Budget Summary PURPOSE: To approve budget and grant project ordinance amendments for fiscal year 2015- 16. BACKGROUND: REVENUES: Department of Environment, Agriculture, Parks, & Recreation 1. The Department of Environment, Agriculture, Parks, & Recreation anticipates additional revenue for the following programs: • Facility Rentals — receipt of$3,000 from rental of facilities to be used for seasonal staff and supplies. • Athletic Rentals — receipt of $4,000 from rental of facilities to be used for seasonal staff and supplies. • Concessions— receipt of $8,500 from rental of facilities to be used for seasonal staff and supplies. • Athletic Fees — receipt of $7,500 from rental of facilities to be used for seasonal staff and supplies. This budget amendment provides for the receipt of these additional funds. (See Attachment 1, column 1) 2 SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this agenda item: • GOAL: CREATE A SAFE COMMUNITY The reduction of risks from vehicle/traffic accidents, childhood and senior injuries, gang activity, substance abuse and domestic violence. Funding for these recreation programs provides team-oriented opportunities for youth across Orange County, helping to offer a healthy and supportive framework and activity alternative. Department on Aging 2. The Department on Aging anticipates additional revenue for the following programs: • Medicare Improvements for Patients and Providers Act (MIPPA) — receipt of $3,500 from the Triangle J Council of Governments (TJCOG). These funds will be used for outreach on services available through the SHIIP and low income subsidy programs. • Older Adults Wellness Programs — Based on current year and historical collections, the Department on Aging anticipates receiving additional revenue of $19,000 in wellness class fees, which will pay wellness instructors and class expenses related to the Senior Citizen Health Promotion Wellness Program. The department also anticipates receiving an additional $4,000 from the senior centers' "Fit Feet" services, which will procure medical supplies and nursing support. This budget amendment amends the current Senior Citizen Health Promotion Grant Project Ordinance as follows: Senior Citizen Health Promotion Wellness Grant($23,000) -Project#294303 Revenues for this project: Current FY 2015-16 FY 2015-16 FY 2015-16 Amendment Revised Senior Citizen Wellness Funds $134,935 $23,000 $157,935 Total Project Funding $134,935 $23,000 $157,935 Appropriated for this project: Current FY FY 2015-16 FY 2015-16 2015-16 Amendment Revised Senior Citizen Wellness $134,935 $23,000 $157,935 Total Costs $134,935 $23,000 $157,935 This budget amendment provides for the receipt of these additional funds. (See Attachment 1, column 2) SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this agenda item: • GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION AND INEQUITY The fair treatment and meaningful involvement of all people regardless of race or color; religious or philosophical beliefs; sex, gender or sexual orientation; national origin or ethnic background; age; military service; disability; and familial, residential or economic status. All of the additional funding available to the Department on Aging supports the maintenance/expansion of its programs and services. While available to all Orange 3 County residents age 60 years and older the target population for these services is those residents in greatest social and economic need. Health Department 3. The Health Department received notification of the following additional revenues: • Food & Lodging — receipt of an additional $5,443 in food & lodging funds from the North Carolina Department of Health and Human Services. These funds will be used to purchase additional departmental supplies for the Food & Lodging program. • Personal Health Nutrition Program — the Personal Health Nutrition Program was awarded $3,500 in a Diabetes Smart Mini Grant from Wilkes County. Wilkes County is the contact/lead agency for the region that includes Orange County in the Regional Diabetes Smart Program. The funds will be used for travel and training costs for the regional Diabetes Conference in May 2016 and for diabetes related supplies. This budget amendment provides for the receipt of these additional funds. (See Attachment 1, column 3) SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this agenda item: • GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. Cooperative Extension 4. Cooperative Extension has received notification of $15,569 in additional funding from the North Carolina Agricultural Foundation. These additional funds will be used for the Farm-To-Fork event held at the Breeze Farm. This budget amendment provides for the receipt of these additional funds. (See Attachment 1, column 4) SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this agenda item: • GOAL: ESTABLISH SUSTAINABLE AND EQUITABLE LAND-USE AND ENVIRONMENTAL POLICIES The fair treatment and meaningful involvement of people of all races, cultures, incomes, and educational levels with respect to the development of environmental laws, regulations, policies, and decisions. Fair treatment means that no group of people should bear a disproportionate share of the negative environmental consequences resulting from industrial, governmental, and commercial operations or policies • GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. 4 FINANCIAL IMPACT: Financial impacts are included in the background information above. This budget amendment provides for the receipt of these additional funds and increases the FY 2015-16 budget in the General Fund by $49,012 and by $23,000 in the Grant Projects Fund. RECOMMENDATION(S): The Manager recommends the Board approve the budget and grant project ordinance amendments for fiscal year 2015-16. Attachment 1. Orange County Proposed 2015-16 Budget Amendment The 2015-16 Orange County Budget Ordinance is amended as follows: 5 #1.DEAPR-additional #2.Aging- dit revenue(Facility rentals MIPPA reveadnue ional #3 Health Department- #4 Cooperative Budget as ($3,500),additional additional Food& Budget as Encumbrance $3000)(Athletic rentals Extension-additional Original Budget Carry Forwards Budget as Amended Amended Through $4,000)(Concessions Wellness Grant Fund Lodging revenue, Agriculture Foundation Amended Through ry revenue($19,000 additional Diabetes BOA#7 $8,500)(Athletic Fees Wellness classes)and revenue revenue BOA#8 $7,500) ($4,000 Foot Clinic) General Fund Revenue Property Taxes $ 147,551,332 $ - $ 147,551,332 $ 147,551,332 $ - $ - $ - $ - $ 147,551,332 Sales Taxes $ 20,652,132 $ - $ 20,652,132 $ 20,652,132 $ - $ - $ - $ - $ 20,652,132 License and Permits $ 313,000 $ - $ 313,000 $ 313,000 $ - $ - $ - $ - $ 313,000 Intergovernmental $ 15,000,278 $ - $ 15,000,278 $ 19,661,809 $ - $ 3,500 $ 8,943 $ - $ 19,674,252 Aging $ 67,100 $ 67,100 $ 112,850 $ 112,850 Charges for Service $ 10,766,030 $ - $ 10,766,030 $ 10,819,064 $ 23,000 $ - $ - $ 15,569 $ 10,857,633 Investment Earnings $ 52,500 $ 52,500 $ 52,500 $ - $ - $ - $ - $ 52,500 Miscellaneous $ 737,468 $ 737,468 $ 979,524 $ - $ 979,524 Transfers from Other Funds $ 1,052,600 $ 1,052,600 $ 1,052,600 $ 1,052,600 Fund Balance $ 10,650,770 $ 1,317,958 $ 11,968,728 $ 12,164,024 $ 12,164,024 Total General Fund Revenues $ 206,776,110 $ 1,317,958 $ 208,094,068 $ 213,245,985 $ 23,000 $ 3,500 $ 8,943 $ 15,569 $ 213,296,997 Expenditures Governing&Management $ 17,114,396 $ 215,612 $ 17,330,008 $ 17,453,331 $ - $ - $ - $ - $ 17,453,331 General Services $ 21,381,050 $ 104,494 $ 21,485,544 $ 21,485,544 $ - $ - $ - $ - $ 21,485,544 Community&Environment $ 8,339,213 $ 148,310 $ 8,487,523 $ 8,510,119 $ 23,000 $ - $ - $ - $ 8,533,119 Human Services $ 34,132,636 $ 727,958 $ 34,860,594 $ 38,945,726 $ - $ 3,500 $ 8,943 $ 15,569 $ 38,973,738 Public Safety $ 23,316,875 $ 120,396 $ 23,437,271 $ 23,535,712 $ - $ - $ - $ - $ 23,535,712 Culture&Recreation $ 2,866,171 $ 1,188 $ 2,867,359 $ 2,898,589 $ - $ - $ - $ - $ 2,898,589 Education $ 94,484,256 $ 94,484,256 $ 94,484,256 $ - $ - $ - $ - $ 94,484,256 Transfers Out $ 5,141,513 $ 5,141,513 $ 5,932,708 $ - $ - $ - $ - $ 5,932,708 Total General Fund Appropriation $ 206,776,110 $ 1,317,958 $ 208,094,068 $ 213,245,985 $ 23,000 $ 3,500 $ 8,943 $ 15,569 $ 213,296,997 $ - $ - $ - $ - $ - $ - $ - $ - $ 1 Attachment 1. Orange County Proposed 2015-16 Budget Amendment The 2015-16 Orange County Budget Ordinance is amended as follows: 6 #1.DEAPR-additional #2.Aging-additional revenue(Facility rentals MIPPA revenue #3 Health Department- #4 Cooperative Encumbrance Budget as ($3,500),additional additional Food& Budget as $3000)(Athletic rentals Extension-additional Original Budget Carry Forwards Budget as Amended Amended Through $4,000)(Concessions Wellness Grant Fund Lodging revenue, Agriculture Foundation Amended Through ry revenue($19,000 additional Diabetes BOA#7 $8,500)(Athletic Fees Wellness classes)and revenue revenue BOA#8 $7,500) ($4,000 Foot Clinic) Grant Project Fund Revenues Intergovernmental $ 697,161 $ 697,161 $ 1,640,714 $ 1,640,714 Charges for Services $ 34,000 $ 34,000 $ 61,000 $ 23,000 $ 84,000 Transfer from General Fund $ 49,120 $ 49,120 $ 127,076 $ 127,076 Miscellaneous $ - $ - $ 101,033 $ 101,033 Transfer from Other Funds $ - $ - $ 21,250 $ 21,250 Appropriated Fund Balance $ - $ 30,069 $ 30,069 $ 30,069 $ 30,069 Total Revenues $ 780,281 $ 30,069 $ 810,350 $ 1,981,142 $ 2,004,142 Expenditures NCACC Employee Wellness Grant $ - $ - $ - Electric Vehicle Charging Stations $ - $ - $ - Governing and Management $ - $ - $ - $ - $ - $ - $ - $ - $ - NPDES Grant(Multi-year) $ - $ - $ $ - Orange-Alamance Connector(3 year) $ - $ - $ 205,162 $ 205,162 NC Tomorrow CDBG(Multi-year) $ - $ - $ - $ - Jordan Lake Watershed Nutrient Grant $ - $ - $ - $ - Growing New Farmers Grant $ - $ - $ - Historic Resources Inventory Grant $ 15,000 $ 25,000 $ 40,000 $ 45,000 $ 45,000 Community and Environment $ 15,000 $ 25,000 $ 40,000 $ 250,162 $ - $ - $ - $ - $ 250,162 Child Care Health-Smart Start $ 65,574 $ 65,574 $ $ - Senior Citizen Health Promotion(Wellness, $ 98,120 $ 2,065 $ 100,185 $ 134,935 $ 23,000 $ 157,935 CARES Grant-Aging(Multi-Year) $ - $ 897,298 $ 897,298 Reducing Health Disparities Grant(Multi-Y $ 63,000 $ 63,000 $ 56,906 $ 56,906 Triple P Initiative Grant(Multi-Yr) $ - $ - $ - Meaningful Use Incentive Grant(Multi-Yr) $ 40,250 $ 40,250 Emergency Solutions Grant-DSS(Multi-Y $ 103,583 $ 103,583 $ 103,583 $ 103,583 Community Response Program-DSS(Mt $ 68,156 $ 68,156 $ 68,156 $ 68,156 Susan G Komen Grant $ - $ - $ - $ - Building Futures Program-DSS(Multi-Yr) $ 366,848 3004 $ 369,852 $ 369,852 $ 369,852 Foster Youth Opportunities-DSS (1-yr,may be renewable) $ 60,000 $ 60,000 Human Services $ 765,281 $ 5,069 $ 770,350 $ 1,730,980 $ - $ 23,000 $ - $ - $ 1,753,980 Public Safety $ - $ - $ - $ - $ - $ - $ - $ - $ - Total Expenditures $ 780,281 $ 30,069 $ 810,350 $ 1,981,142 $ - $ 23,000 $ - $ - $ 2,004,142 2 Attachment 2 7 Year-To-Date Budget Summary Paul: Fiscal Year 2015-16 includes$5,000 for Orange County's additional share of the Historic General Fund Budget Summary Resources Inventory Grant, and $72,956 in Original General Fund Budget $206,776,110 County funds toward the OC Building Futures Additional Revenue Received Through Program Grant(BOA#1); Budget Amendment#8 (April 19, 2016) $36,005 $75,340 for the Purchase Grant Funds $36 of Mobile Field Computing Non Grant Funds $4,971,628 Units for the Sheriff's General Fund - Fund Balance for Anticipated Department(BOA#1-B); Appropriations (i.e. Encumbrances) $1,317,958 $22,000 for the Purchase General Fund - Fund Balance Appropriated to of a motorcycle unit from Cover Anticipated and Unanticipated drug forfeiture funds for Expenditures $195 296 the Sheriff's Department p (BOA#4); $20,000 in Total Amended General Fund Budget $213,296,997 support of drug treatment Dollar Change in 2015-16 Approved General court screening and client support activities(BOA Fund Budget $6,520,887 #7) % Change in 2015-16 Approved General Fund Budget 3.15% Authorized Full Time Equivalent Positions Original Approved General Fund Full Time Paul: Equivalent Positions 862.625 elimination of a vacant Senior Original Approved Other Funds Full Time Public Health Educator position Equivalent Positions 88.450 in the Smart Start Grant Project (BOA#1) Position Reductions during Mid-Year (1.000) Additional Positions Approved Mid-Year 2.000 • Total Approved Full-Time-Equivalent Pain: Positions for Fiscal Year 2015-16 approved a 1.0 FTE 952.075 Criminal Case Assessment Specialist position in the County Manager's Office (1/21/16) approved 1.0 FTE position in Health related to the Central Permitting project (2/2/16)