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HomeMy WebLinkAbout2016-195-E AMS - Statler Gilfillen Architect MBA - construction admin services for modifications at Whitted Rm. 210 DocuSign Envelope ID:A933F1D1-BB8A-4AA6-BA5B-85764B946906 [Departmental Use Only] TITLE Mods to Whitted 210 FY 2016 ORANGE COUNTY CONTRACT UNDER$1,000.00 NORTH CAROLINA THIS AGREEMENT, made and entered into this 21st day of March, 2016, ("Effective Date") by and between Orange County, North Carolina, a body politic and corporate organized under the laws of the State of North Carolina, (the "County"), party of the first part; and Statler Gilfillen Architech MBA (the "Provider"),party of the second part; WITNESSETH: For the purpose and subject to the terms and conditions hereinafter set forth, the County hereby contracts for the services of the Provider, and the Provider agrees to provide the following services to the County in accordance with the terms of this Agreement, time being of the essence: The services and/or materials and/or construction (hereinafter referred to collectively as "Services") to be furnished under this Agreement are as follows: Provide construction administration services for the modifications of the Whitted Building Room 210,per proposal dated March 10, 2016. The term of this agreement rendered shall be from March 28, 2016 to May 30, 2016. Provider represents and agrees that Provider is qualified to perform and fully capable of performing and providing the services required or necessary under this Agreement in a fully competent, professional and timely manner to the satisfaction of the County. Provider shall be responsible for all errors or omissions, in the performance of the Agreement. Provider shall correct any and all errors, omissions, discrepancies, ambiguities, mistakes or conflicts at no additional cost to the County. Provider agrees that Provider shall not sub-contract any of the services to be provided in this Agreement, nor shall Provider assign any right or responsibility granted or required by this Agreement,without the prior written approval of the County. SPECIFIC TERMS I. Payment: The County agrees to pay at the rates specified for Services satisfactorily performed in accord with this Agreement. The amount to be paid by the County shall not exceed five hundred dollars, ($500.00). Payment shall be made within thirty (30) days of an invoice properly submitted to County. Should Provider fail to perform its duties under the terms of this Agreement, County may,without fault or penalty,withhold any payment associated with the work to be performed until such time as said work is completed. 2. Non—waiver: Failure by County at any time to require the performance by Provider of any of the provisions hereof shall in no way waive or affect the County's right hereunder to enforce the same,nor shall any waiver by the County of any breach be held to be a waiver of any succeeding breach or a waiver of this Non-Waiver Clause. 3. Independent Contractor: The Provider shall operate as an independent contractor, and the County shall not be responsible for any of the Provider's acts or omissions. The Provider shall not be treated as an employee with respect to the Services performed hereunder for federal or state tax, unemployment or workers' compensation purposes. The Provider understands that neither federal, nor state, nor payroll tax of any kind shall be withheld or paid by the County on behalf of the Provider or the employees of the Provider. 4. Insurance: Provider shall obtain, at its sole expense, Commercial General Liability Insurance, Automobile Insurance, Workers' Compensation Insurance, and any additional insurance as may be required by County's Risk Manager as such insurance requirements are described in the Orange County Revised 1/16 1 DocuSign Envelope ID:A933F1D1-BB8A-4AA6-BA5B-85764B946906 Risk Transfer Policy and Orange County Minimum Insurance Coverage Requirements (each document is incorporated herein by reference and may be viewed at http://www.orangecountync.gov/departments/purchasing division/contracts.php). If County's Risk Manager determines additional insurance coverage is required such additional insurance shall be designated here (if no additional insurance required mark N/A as being not applicable). Provider shall not commence work until such insurance is in effect and certification thereof has been received by the County's Risk Manager. 5. Indemnity: The Provider agrees to defend, indemnify, and hold harmless Orange County from all losses, liabilities, claims, demands, suits, costs, damages or expenses (including reasonable attorney's fees) arising from bodily injury, including death, to any person or persons or damage to or destruction of any property caused in whole or in part by any negligent or intentional act or omission on the part of the Provider in carrying out Provider's duties and obligations related to the Services to be provided in this Agreement. 6. Termination: This Agreement may be terminated at any time by mutual written agreement of the parties or by the County upon written notice to the Provider. County may suspend this Agreement upon reasonable notice to Provider. 7. Entire Agreement and Signatures: The parties have read this Agreement and agree to be bound by all of its terms, and further agree that it constitutes the complete and exclusive statement of the Agreement between the parties unless and until modified in writing and signed by the parties. Modifications may be evidenced by telefacsimile signature. This Agreement together with any amendments or modifications may be executed electronically. All electronic signatures affixed hereto evidence the intent of the Parties to comply with Article I IA and Article 40 of North Carolina General Statute Chapter 66. 8. Governing Law and Priority Both parties agree that this Agreement shall be governed by the laws of the State of North Carolina and Orange County. By executing this Agreement Provider affirms Provider is and shall remain in compliance with Article 2 of Chapter 64 of the North Carolina General Statutes. In determining the basic services to be provided, should any documents be referenced in or attached to this Agreement, the terms herein shall have priority in any conflict between the terms of referenced documents and the terms of this Agreement. 9. Dispute Resolution: Neither party may initiate binding arbitration. Any disputes shall be resolved by nonbinding mediation. Should either party initiate litigation to settle any dispute involving the terms of this Agreement such litigation shall be initiated in the General Court of Justice of North Carolina seated in Orange County,North Carolina. 10. Non Appropriation: Provider acknowledges that County is a governmental entity, and the validity of this Agreement is based upon the availability of public funding under the authority of its statutory mandate. In the event that public funds are unavailable and not appropriated for the performance of County's obligations under this Agreement, then this Agreement shall automatically expire without penalty to County immediately upon written notice to Provider of the unavailability and non-appropriation of public funds. [SIGNATURE PAGE TO FOLLOW] Revised 1/16 2 DocuSign Envelope ID:A933F1D1-BB8A-4AA6-BA5B-85764B946906 IN WITNESS WHEREOF, Orange County and the Provider have signed this Agreement, effective as of the day first written above. ORANGE COUNTY PROVIDER uSigned by: DocuSigned by: By: 5i; 7 n By: FSfAV �" De or Title: &l3 13te '- 200 S. Cameron St. Statler Gilfillen P.O. Box 8181 3302 St. Mary's Road Hillsborough,NC 27278 Hillsborough,NC 27278 Revised 1/16 3 DocuSign Envelope ID:A933F1D1-BB8A-4AA6-BA5B-85764B946906 Statler Gilfillen Architect MBA 3302 St. Mary's Road Hillsborough, NC 27278 919-732-6123 statler @outlook.com March 10, 2016 Jeffrey E.Thompson Director, Asset Management Services Orange County Government 131 West Margaret Lane, Suite 300 PO Box 8181 Hillsborough, NC 27278 Dear Mr.Thompson, RE: Modifications for the DEAPR First Floor, Room 201, Whitted Building A, 300 Tyron Street, Hillsborough, NC 27278 This proposal is for the Contract Administration for the construction related to the drawings for this work I prepared for Asset Management dated June 18, 2015. Work includes coordination with Paul Sorrell, building department, contractors and suppliers. Field reports will be generated from the beginning of construction to the granting of an occupancy permit. Please note that the current drawings and specifications are on a 8 %x 11 inch format.The Orange County Building Department will not accept drawings in a format less than 11"x 17" and prefers the drawings to be submitted in a 18"x 24" format or larger. Cost to reformat drawings to 18"x24" format with revisions as necessary $750 Cost for Contract Administration Services: $500 Statler Gilfillen Architect is billed at$85.00 per hour Tommy Wing Architect is billed at$85.00 per hour Reimbursable expenses are billed at 1.2 times cost Mileage is billed at$.80 per mile Sincerely, Statler Gilfillen Architect MBA DocuSign Envelope ID:A933F1D1-BB8A-4AA6-BA5B-85764B946906 Modifications for the ®EAPR First Floor, Room 201 Whitted Building A 300 Tyron Street Hillsborough, 'NC 27278 Prepared by Orange County Asset Management June 18, 2015 Contact: Paul Sorrell Facility Maintenance Supervisor Orange County Asset Management Services 131 Margaret Lane Hillsborough , N.C. 27278 Phone:919-2452625 Fax: (919)644-3001 Cell 201-6829 Email: psorrell @orangecountync.gov i i DocuSign Envelope ID:A933F1D1-BB8A-4AA6-BA5B-85764B946906 GENERAL CONDITIONS AND NOTES Page 1 of 3 June 18,2015 PROJECT Modifications for the DEAPR First Floor, Room 201 Whitted Building A 300 Tyron Street Hillsborough, NC 27278 ORIGINAL BUILDING DOCUMENTS ON FILE Original construction documents are available for review before bidding and during construction at the offices of Orange County Asset Management 3rd Floor 131 West Margaret Lane Hillsborough, NC 27278 919-245-2625. Please coordinate times to review the drawings. DOCUMENTS GENERAL CONDITIONS AND NOTES(3 pages) Sheet 1: PLAN Sheet 2: LIGHTING AND CEILING PLAN Sheet 3: ORIGINAL ARCHITECTURAL PLAN Sheet 4: EXISTING CEILING AND SPRINKLER PLAN Sheet 5: PHOTO OF EXISTING SPACE Sheet 6: PHOTO OF EXISTING DOOR Sheet 7: PHOTO OF EXISTING WINDOW DETAIL VIEW SPACE Contractor will view the space before submitting a bid TENANT READY AND CLEANUP Unless defined otherwise in these documents,when the construction is completed,the contractor will leave the space ready for the installation of furniture and the occupancy of tenants.This includes cleaning,vacuuming,and washing inside of windows in the all areas that were affected by the construction. I DocuSign Envelope ID:A933F1D1-BB8A-4AA6-BA5B-85764B946906 Page 2 of 3 Modifications for the DEAPR June 18,2015 MATERIALS AND FINISHES TO MATCH The new construction, unless noted otherwise on the drawings or in these GENERAL CONDITIONS AND NOTES is to match the existing materials and finishes in the space. Should there be a conflict,contact Asset Management before proceeding. Contractor will paint all new walls and surfaces and patch, repair and paint all existing surfaces as necessary to leave the work in a first class condition. QUESTIONS AND DETAILS Contractor will verify all dimensions in the field before beginning construction. If the contractor finds a difference in the space than as defined by these drawings and proceeds with construction without asking for a clarification in advance of beginning construction,then the constrictor will be responsible for correcting or replacing the work as necessary,as determined by the representative from Orange County Asset Management.Contractor will review with Asset Management the final locations of electrical,data, lighting and HVAC. WALLS Unless noted elsewhere,the walls,trim,and finish to match the adjacent walls. Contractor is required to provide a base coat and two finish coasts of paint on all new walls and surfaces On existing walls contractor is required to patch, repair and paint only those areas as necessary for uniform appearance and occupancy. DOORS Contractor will provide two doors, frames, and hardware to match.. Hardware is to be coordinated and approved by Asset Management. Keys are to be turned over to Asset Management. Frames,doors,hardware and finish to match existing doors in space. ELECTRICAL and DATA Provide outlets and data connections as indicated on the drawings. Final locations of all electric,data,switches,etc.will be approved by Asset Management in field. CEILING AND LIGHTING Lights inside new spaces will be provided a wall switch for each space. Provide switch at door to control lighting in each space separately The four existing light fixtures in current space will be reused in the Reception area. One of the existing lights is a night/emergency light. Provide seven new light fixtures in the offices as shown. DocuSign Envelope ID:A933F1D1-BB8A-4AA6-BA5B-85764B946906 Page 3 of 3 Modifications for the DEAPR June 18,2015 WVAC Contractor is responsible to balance the new and existing spaces to accommodate the changes. Provide for a separate thermostat for these spaces. SPRINKLER AND FIRE ALARM Contractor will review existing sprinkler and fire alarms and modify as necessary to meet the current NC Building Code. O 0 c U) ca M 1 < cn 0 a CD O D w w ' O 00 OD W " D .Dp D 00 cn OD J f W �fr } Q14 OoTt .r E *'t f Sheet is PLAN Q Modifications for the DEAPR First Floor, Room 201 Whitted Building A 300 Tyron Street Hillsborough,NC 27278 � � co ao co TOILET TS IAIN (0 LO 200, 1 Shee Jt UGRO0G AND CEILING PLAN . Modifications for the DEAPR First Floor,Room Z0l VVhitted Building ]UOTyronStreet Hillsborough, N[2727O O IA o m � STAIR B. u? N. S-2 E. �v o D D1 ( 7 D + I VESTIBULE — o u� 1 MW-8 230 VEST. CORRIDOR ` 2flOB 2006 20-0 co 7 ( VC7 CARPET #1: ! `✓ / E CP ! co — — cn - 1 W co Ln TOILET N M m co 213 RRIDOR o A ' � 10 j r _ _ STOR. 210A 212 212�� FLEXSPACE PREP — ELEV L— '— xIT Cn . � a . a N Sheet 3: ORIGINAL ARCHITECTURAL PLAN Modifications for the DEAPR First Floor,Room 201 Whitted Building A 300 Tyron Street - Hillsborough, NC 27278 � � . 2008 Co Do Co Co Lill Co TOILET L0 7 OQ ELEV 6'—1�04" 14'-0" 14-0 10'-0" 35-0 5 5*-9" modifications for the DEAPR First Floor, Room 2U1 VVhhtted Building A ' 3OOTynonStreet ' Hillsborough,NC 27278 O 0 c U) CD ca 't'�w�' '�"� �r k CB�itlx a �,xar-_ nt 1' '�'e"1 i -���,� + r a s" �'•�`{,�zz �jC. "z3x 3 z.`• �'c lam,. i �I�} Sri@ t���I# �IP ��� W OD r ��r.�, F:. "�.�_� � �..�xia"�e.€• ��`! -�.� ��� t->��m'�. `zi t s,',,�i r 1 �z� uy�l�is ��(` s!� xt.. � x. ,,, a• .as � s , � � �z +r :� 3� ,i, 2 . r.,i. ,. ,. • � ,: � „�x rz �� �r t., �, ,.� x,54.. � �t ,.any ..•,..�., .. ..:. � ..�':.. �'t ,• E�3z `i; �� � }��' � i,�cad ks ?'q u W r. ��� ' "' # {�l .s_, ➢ n""sr"WSn,� Maxi KC'!N+ y v4&+z�::' 4 �q { 't i 01 OD %•` .� � �`�'���� �k �t'�%�i'Rv�YL`u ,Y w��� > ��.+H4 @i`n�la�3n i 1 '..�� �Ra r � � i cn t s i E �x o a e.; V� E I a to �Y x4 l _ Sheet 5: PHOTO OF EXISTING SPACE Modifications for the DEAPR w ti First Floor,Room 201 Whitted Building A 300 Tyron Street Hillsborough, NC 27278 O 0 c U) CD 11-11 "ZI11, CD CO Do ca a a, �I` t,# ?h> a � 3�•.� r'3 Ea `'kl t 8M '. �5r �"' �� Y t h k O ,� a .. �! k r�C ��� <•�~•• �,: s� � '� i �� ,,ktc�+ ��3 �K���` x��nS'�yx}F ` ��u a `z;� ,V- � -P O 6j 01 CJt x t rIp - " 4� t Sheet 7: PHOTO OF EXISTING WINDOW DETAIL Modifications for the DEAPR First Floor, Room 201 Whitted Building A 300 Tyron Street Hilkhnrnunh N('77?7R DocuSign Envelope ID:A933F1D1-BB8A-4AA6-BA5B-85764B946906 i - s sa x era r nay was b � � - 4 fir` s �qa YK- r r - � v r A L 1 EMIT / - r �g 6R°ASP' 1 x � _ 3 r z•-. �i/� INN - { �}�• XJ�, # 2 L s Am A It m - d 4 am INN Z r 1 I 9 t M SSG t lr Sx _ # WWI 3. f; S AW ROM 5tx - WA 4. G7 zr CL m »' O 3 p7 � ems+ —T- 0 ,z= wx e n �+ O o O ' '`' s - N O t9 Q x O `&tom,, I DocuSign Envelope ID:A933F1D1-BB8A-4AA6-BA5B-85764B946906 GILFSTI OP ID: C1 7 DATE(MMIDDIYYYY) CERTIFICATE OF LIABILITY INSURANCE 08/12/2015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies) must be endorsed. if SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER NAME: Philip S.Wolf The Insurance Center of Durham PHONE FAX 1920 Front St.,Suite 710 Igfc tao,EXt)r_919-471-2541 {nrc,No):,919-471 2'132 P.O.BOX 15369 E-MAIL Durham,NC 27704- ADDRESS:Phi l @insuranCecenterOfdurham.com — Philip S.Wolf INSURERS AFFORDING COVERAGE NAIC_#-_- INSURER A:Auto-Owners Insurance Co. 118988 INSURED Statler W. G€lfillen & INSURERS: Valerija Gilfiilen 3302 Saint Marys Rd. INSURER c Hillsborough, NC 27278-9726 INSURER D: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR j --- AMU SUER POLICY CFF POLICY RXP LTR TYPE OF INSURANCE INSR WVD POLICY NUMBER t MMIDDIYYYY MMIDDIYYYY LIMITS A X COMMERCIAL GENERAL LIABILITY i EACH OCCURRENCE $ 1,000,000 -t--- r'DAMAGE 70 RENTED -- -- _. CLAIMS-MADE A OCCUR X 35A47799 oar1112015 08111/2016' PREM)ISES{Ea occurrence)___,$. ..._. 50,000 MED EXP(Any one person) $ 5,000 PERSONAL&ADV INJURY $ Excluded r.GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 i,X PRO- l POLICY JECT �_. LOC PRODUCTS COMP/OP AGG �$ _ 2,000,000 OTHER: $ COMBINED SINGLE LIMI T AUTOMOBILE LIABILITY j (Ea accident)- _ BODILY INJURY{Per person) ANY AUTO { san) $ P -)ALL OWNED SCHEDULED AUTOS AUTOS BODILY INJURY Per accident) $ NON-OWNED PROPERTY DAMAGE $ HIRED AUTdS AUTOS (Per accident) UMBRELLA LIAR OCCUR EACH OCCURRENCE $ EXCESS LIAR CLAIMS-MADE AGGREGATE 1$ .------- OLD RETENTION$ I$ WORKERS COMPENSATION LIABILITY PER ATUTE J___I_ER H'._ �AND EMPLOYERS`LIABILITY Y t N ANY PROPRIETORIPARTNERIEXECUTIVE E.L.EACH ACCIDENT $ NIA OFFICERIMEMSER EXCLUDED? a -- --._..---- ( EMPLOYEE $describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY ;(Mandatory m CY LIMIT $ DESCRIPTION OF OPERATIONS t LOCATIONS r VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached If more space is required) Management Consultant,Architect CERTIFICATE HOLDER CANCELLATION ORAN016 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Orange County ACCORDANCE WITH THE POLICY PROVISIONS. P O Box 8981 Hillsborough, NC 27278 AUTHORIZED REPRESENTA Philip S.Wolf 4 ©1888-2014 ACORD COR RATION. All rights reserved. ACORD 25(2014101) The ACORD name and logo are registered marks of ACORD I