HomeMy WebLinkAboutORD-2016-009 Ordinance approving Budget Amendment #6-A related to CHCCS Capital Project Ordinance 1
ORD-2016-009
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: February 16, 2016
Action Agenda
Item No. 6-d
SUBJECT: Application for North Carolina Education Lottery Proceeds for Chapel Hill —
Carrboro City Schools (CHCCS) and Contingent Approval of Budget
Amendment #6-A Related to CHCCS Capital Project Ordinances
DEPARTMENT: Finance and Administrative PUBLIC HEARING: (YIN) No
Services
ATTACHMENT(S): INFORMATION CONTACT:
Attachment 1. CHCCS — Lottery Paul Laughton, (919) 245-2152
Proceeds Debt Service
Application
PURPOSE: To approve an application to the North Carolina Department of Public Instruction
(NCDPI) to release proceeds from the NC Education Lottery account related to FY 2015-16
debt service payments for Chapel Hill — Carrboro City Schools (CHCCS), and to approve
Budget Amendment #6-A (amended School Capital Project Ordinances), contingent on the
NCDPI's approval of the application.
BACKGROUND: Both County School Systems have previously presented approved
resolutions from their respective Boards requesting that the County modify its Capital Funding
Policy by applying accumulated lottery funds to debt service payments, and permitting current
year withdrawals of lottery proceeds immediately after the State's quarterly lottery fund
allocations. This policy expedites both the application process and the receipt of funds for both
school systems.
Currently, the accumulated available lottery proceeds for Chapel Hill — Carrboro City Schools
(CHCCS) is $202,896. The attached application requests NCDPI to release lottery proceeds in
the amount of $202,896 to cover debt service for projects previously financed for the Chapel Hill
— Carrboro City Schools system.
Budget Amendment #6-A provides for the receipt of the Lottery Proceeds, contingent on
NCDPI's approval of the application, and substitutes the amount of Lottery Proceeds approved
for debt service as additional Pay-As-You-Go (PAYGO) funds for FY 2015-16 for CHCCS long-
range capital needs and projects, and amends the budgets for the following CHCCS capital
projects:
2
Chapel Hill - Carrboro City Schools ($202,896):
Athletic Facilities ($50,000) — Project # 54002 (Funds will be used to cover engineering fees for both
Chapel Hill High School and Carrboro High School athletic fields)
Revenues for this project:
Current FY FY 2015-16 FY 2015-16
2015-16 Amendment Revised
From General Fund (PAYG) $835,000 $50,000 $885,000
Total Project Funding $835,000 $50,000 $885,000
Appropriated for this project:
Current FY FY 2015-16 FY 2015-16
2015-16 Amendment Revised
Athletic Facilities $835,000 $50,000 $885,000
Total Costs $835,000 $50,000 $885,000
Classroom/Academic Improvements ($50,000) — Project # 53025 (Funds will complete the project
currently underway at East Chapel Hill High School converting three classrooms to Bio Medical Labs)
Revenues for this project:
Current FY FY 2015-16 FY 2015-16
2015-16 Amendment Revised
From General Fund (PAYG) $1,410,711 $50,000 $1,460,711
Total Project Funding $1,410,711 $50,000 $1,460,711
Appropriated for this project:
Current FY FY 2015-16 FY 2015-16
2015-16 Amendment Revised
Construction $1,410,711 $50,000 $1,460,711
Total Costs $1,410,711 $50,000 $1,460,711
Doors, Hardware, Canopies ($75,000) — Project # 53023 (Funds will be used for door and hardware
replacements throughout the district)
Revenues for this project:
Current FY FY 2015-16 FY 2015-16
2015-16 Amendment Revised
From General Fund (PAYG) $203,000 $75,000 $278,000
Total Project Funding $203,000 $75,000 $278,000
Appropriated for this project:
Current FY FY 2015-16 FY 2015-16
2015-16 Amendment Revised
Construction $203,000 $75,000 $278,000
Total Costs $203,000 $75,000 $278,000
3
Fire/Safety/Security ($27,896) — Project # 54004 (Funds will be used for security camera upgrades at
East Chapel Hill High School, Chapel Hill High School, and Carrboro High School)
Revenues for this project:
Current FY FY 2015-16 FY 2015-16
2015-16 Amendment Revised
Lottery Proceeds $80,000 $0 $80,000
From General Fund (PAYG) $875,000 $27,896 $902,896
Total Project Funding $955,000 $27,896 $982,896
Appropriated for this project:
Current FY FY 2015-16 FY 2015-16
2015-16 Amendment Revised
Emergency/Security Systems $955,000 $27,896 $982,896
Total Costs $955,000 $27,896 $982,896
FINANCIAL IMPACT: The total Lottery Proceeds requested from the NCDPI for Chapel Hill-
Carrboro City Schools is $202,896.
SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact associated
with this item.
RECOMMENDATION(S): The Manager recommends that the Board approve, and authorize the
Chair to sign, the application for North Carolina Education Lottery Proceeds; and approve
Budget Amendment #6-A receiving the Lottery Proceeds and the amended CHCCS Capital
Project Ordinances, contingent on NCDPI's approval of the application.
Attachment 1 4
APPLICATION Approved:
PUBLIC SCHOOL BUILDING CAPITAL FUND
NORTH CAROLINA EDUCATION LOTTERY Date: _
_____
County: grange County Contact Person: Gary Donaldson
LEA: Chapel Hill-Carrboro City Schools Title: Chief Financial Officer
Address: P.O. Box 8181, Hillsborough, NC Phone: (919)245-2453
Project Title: FY 2015-16 Debt Service (2015 Modification Agreement to Fail 2006 Private Placement)
Location: _ _
Type of Facility:
North Carolina General Statutes, Chapter 18C, provides that a portion of the proceeds of the North
Carolina State Lottery Fund be transferred to the Public School Building Capital Fund in accordance
with G.S. 115C-546.2.. Further, G.S. 115C-546.2 (d) has been amended to include the following:
(3) No county shall have to provide matching funds... �
(4)A county may use monies in this Fund to pay for school construction projects in local school
administrative units and to retire indebtedness incurred for school construction projects.
(5) A county may not use monies in this Fund to pay for school technology needs.
As used in this section, "Public School Buildings" shall include only facilities for individual schools that
are used for instructional and related purposes, and does not include central administration,
maintenance, or other facilities. Applications must be submitted within one year following the
date of final payment to the Contractor or Vendor.
1
Short description of Construction Project: Debt Service associated with 2015 Modification Agreement
issued September 2015 from the original Fall 2006 Private Placement for CHCCS(Carrboro High School)
Estimated Costs:
Purchase of Land $
Planning and Design Services
- -
New Construction
Additions/Renovations
Repair
Debt Payment/Bond Payment 202,896.00
TOTAL $ 202,896.00
Estimated Project Beginning Date: July 2015 Est. Project Completion Date: June 2016
We, the undersigned, agree to submit a statement of state monies expended for this project within 60
days following completion of the project.
The County Commissioners and the Board of Education do hereby jointly request approval of the above
project, and request release of$ 202,896.00 from the Public School
Building Capital Fund (Lottery Distribution). We certify that the project herein described is within the
parameters of G.S. 115C-546.
(Signature-Chair, County Commissioners) (Date)
(Signature-Chair, Board of Education) (Date)
Form Date: July 01,2011