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Home My WebLink AboutORD-2016-008 Ordinance approving Budget Amendment #6 for Fiscal Year 2015-16 1 ORD-2016-008 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: February 16, 2016 Action Agenda Item No. 6-c SUBJECT: Fiscal Year 2015-16 Budget Amendment #6 DEPARTMENT: Finance and Administrative PUBLIC HEARING: (YIN) No Services ATTACHMENT(S): INFORMATION CONTACT: Attachment 1. Budget as Amended Gary Donaldson, (919) 245-2453 Spreadsheet Paul Laughton, (919) 245-2152 Attachment 2. Year-To-Date Budget Summary PURPOSE: To approve budget and grant project ordinance amendments for fiscal year 2015- 16. BACKGROUND: REVENUES: Department of Social Services 1. The Department of social services anticipates the following additional revenues: • Low Income Energy Assistance Program (LIEAP) Administration — receipt of $295,569 in Low-Income Home Energy Assistance Program (LIEAP) administration funds. These additional funds will be used for crisis related heating needs for Orange County residents. • Crisis Intervention - receipt of $86,920 in Crisis Intervention funds. These additional funds will be used for crisis related heating and utility needs for Orange County residents. This budget amendment provides for the receipt of these additional funds. (See Attachment 1, column 1) SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this agenda item: • GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. 2 Community Relations 2. The Community Relations Department has received additional revenue through the Visitor's Bureau, from the Town of Chapel Hill, for surpassing FY 2015-16 performance benchmarks. The Town of Chapel Hill agreed to award the Visitors Bureau 50% of revenues, from hotel/motel occupancy receipts, if collections exceeded $950,000. The Visitors Bureau met this performance goal and received additional revenue of $32,739, from the Town of Chapel Hill. The Bureau will use the funds for promotions and special events, in FY 2015-16. This budget amendment provides for the receipt of these additional funds. (See Attachment 1, column 2) SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this agenda item: • GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. Growth in tourism spending helps to grow revenues for Orange County, including occupancy and sales tax revenues. The outcomes of the Orange County Visitors Bureau fuels the creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. Library Services 3. The Library Services Department has received a $3,500 contribution from the Friends of the Orange County Public Library to support prizes and refreshments for the National Novel Writing Month programs as well as travel and conference expenses. This budget amendment provides for the receipt of these additional funds. (See Attachment 1, column 3) SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this agenda item: • GOAL: ENABLE FULL CIVIC PARTICIPATION Ensure the Orange County Residents are able to engage government through voting and volunteering by eliminating disparities in participation and barriers to participation. • GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION AND INEQUITY The fair treatment and meaningful involvement of all people regardless of race or color; religious or philosophical beliefs; sex, gender or sexual orientation; national origin or ethnic background; age; military service; disability; and familial, residential or economic status. • GOAL: CREATE A SAFE COMMUNITY 3 The reduction of risks from vehicle/traffic accidents, childhood and senior injuries, gang activity, substance abuse and domestic violence. The conference being attended through this donation will provide educational components to create expanding ability to provide fair treatment and meaningful involvement of all people regardless of race or color; religious or philosophical beliefs; sex, gender or sexual orientation; national origin or ethnic background; age; military service; disability; and familial, residential or economic status. Additionally, librarians will be given tools to create a safe community and encourage customers to engage in full civic participation by removing literacy barriers. Planning/Inspections and Orange Public Transportation 4. At its February 2, 2016 meeting, the Board of County Commissioners approved a project agreement resolution endorsing a Congestion Mitigation and Air Quality (CMAQ) Grant award with North Carolina Department of Transportation. This three- year grant includes $164,129 in Congestion Mitigation and Air Quality funds, and a local match of $41,033, for a total grant project of $205,162. The local match funds will be provided through the Orange County '/2 cent Transit Tax, administered by GoTriangle. When the CMAQ transit operations funds for the new service are exhausted after three years, the '/2 cent Transit Tax proceeds will be used to cover the cost of the service. This budget amendment provides for the receipt of these additional CMAQ grant funds, as well as the '/2 cent Transit Tax proceeds, and creates the following Orange-Alamance Connector Grant Project Ordinance: (See Attachment 1, column 4) Orange-Alamance Connector Grant ($50,000) — Project# 54002 Revenues for this project: Current FY FY 2015-16 FY 2015-16 2015-16 Amendment Revised CMAQ Grant Funds $0 $164,129 $164,129 '/Cent Transit Tax Proceeds $0 $41,033 $41,033 Total Project Funding $0 $205,162 $205,162 Appropriated for this project: Current FY FY 2015-16 FY 2015-16 2015-16 Amendment Revised Orange-Alamance Connector Grant $0 $205,162 $205,162 Total Costs $0 $205,162 $205,162 SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this agenda item: • GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION AND INEQUITY The fair treatment and meaningful involvement of all people regardless of race or color; religious or philosophical beliefs; sex, gender or sexual orientation; national origin or ethnic background; age; military service; disability; and familial, residential or economic status. • GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. 4 The bus transit service expansion along the US 70 corridor between Mebane and Hillsborough results in positive outcomes related to the above goals. FINANCIAL IMPACT: Financial impacts are included in the background information above. This budget amendment provides for the receipt of these additional funds and increases the FY 2015-16 budgets in the following funds: General Fund ($385,989); Community Relations Department —Visitor's Bureau Fund ($32,739); and Grant Projects Fund ($205,162). RECOMMENDATION(S): The Manager recommends the Board approve the budget and grant ordinance amendments for fiscal year 2015-16. Aftachment 1. Orange County Proposed 2015-16 Budget Amendment The 2015-16 Orange County Budget Ordinance is amended as follows: i I #2 Community #3 Library Services #1 Dept of Soc Brie: i i€r-I Relations Department- Department additional #4 Planning/inspections Budget Amended additional funds funds($3,500)from and OPT receipt f a Budget Encumbrance as Budget ► did funds T g final Bud get n i na I ($32,739)from Ton of Friends of the $205,1 Orange- Amended Th rough Carty F arw d Through Chapel Hill for Library for supplies, Ala rna nce Connector BOA#6 fund ($86,920)for ri i r ewer ion promotions and p is l travel,and nfe re n rant award events expenses General Fun Revenue Property Taxes 147,551,332#332 - 147,551,332#332 147,551,332#332 - - - - 147,551,332 #332 Sales Taxes 0#652#' - $ 20,652,132 $ 20,652,132 - - - - 0#652#' License and Permits #000 - #000 #000 - - - - #000 Intergovernmental #000#278 - #000#278 #558#044 382#489 - - - #940#533 Charges for Service 0#766#030 - 0#766#030 0#799#064 - - - - 0#799#064 Investment Earnings $ 52#500 #500 #500 - - - - #500 Miscellaneous 737#468 737#468 939#074 - #500 - 942#574 Transfers from Other Funds $ 1,052,600 #052#600 #052#600 #052#600 Fund Balance $ 10,650,770 1,317,958 #968#728 $ 12,144,024 $ 12,144,024 Total General Fund Revenues 206#776,110 1,317,958 208#094#068 212,06#770 382#489 - #500 - 212#447#759 Expenditures Governing g m t 17,114,396 $ 215,612 $ 17,330,008 7,397,1 - - - - 7,397,1 General Services ,381,050 04,494 ,485,544 ,485,544 - - - - ,485,544 Community vir meat 8,339,213 $ 148,310 8,487,523 8,510, - - - - 8,510, Human Services 34,1 32,636 727,958 34,860,594 37,825,461 382,489 - - - 38,207,950 Public Safety 23,31 6,875 20,396 23,437,271 23,535,71 - - - - 23,535,71 Culture Recreation 2,866,171 2,867,359 2,890,839 - - 3,500 - 2,894,339 Education #484#256 #484#256 #484#256 - - - - #484#256 Transfers Out $ 5,141,513 $ 5,141,513 #932#708 - - - - #932#708 Total General Fund Appropriation 206#776,110 1,317,958 208#094#068 212,06#770 382#489 - #500 - 212#447#759 - - - - - - - - Visitors Bureau Fun Revenues Occupancy Tax 1,133,370 1,133,370 1,133,370 1,133,370 Sales and Fees 500 500 500 500 intergovernmental 230,878 230,878 232,888 32,739 265,627 investment Earnings $ 100 00 00 00 Miscellaneous - - - - Arritd Fund Balance $ 76,492 76,492 326,492 326,492 Total Revenues 1,441,340 - 1,441,340 1,693,350 - 32,739 - - 1,726,089 Expenditures I Community and Environment I 1,441,340 I I 1,441,340 I 1,693,350 I I 32,739 I I I 1,726,089 I i Attachment 1. Orange County Proposed 2015-16 Budget Amendment The 2015-16 Orange County Budget Ordinance is amended as follows: i I # Community #3 Library Services #1 Dept of Soc rim: i i€r-I Relations Department- Department additional #4 Planning/inspections Budget Amended additional funds funds($3,500)from and OPT receipt f a Budget Encumbrance as Budget ► did funds T r Original Bud get Carty ($32,739)from Torn of Friends of the $205,1 Orange- Amended Through Forwards Through LEAP P and additional Chapel Hill for Library for supplies, Ali rna nce Connector BOA#6 fund ($86,920)for ri i r ry r ion promotions and p is I travel,and nfe re n e rant award events expenses Grant Project Fund Revenues Intergovernmental 697,161 $ 697,161 $ 1,476,585 $ 164,129 $ 1,640,714 Charges for Services 34,000 34,000 ,000 ,000 Transfer from General Fund 49,120 49,120 27,076 27,076 Miscellaneous - - 60,000 ,033 101,033 Transfer from Other Funds - - ,250 ,250 Appropriated Fund Hahn - 30,069 30,069 30,069 30,069 Total Revenues 780,281 30,069 0,350 ,775,980 - - - 205,162 $ 1,981,142 Expenditures NCACC Employee Wellness Grant - - - Eata Vehicle Charging Stations - - - Governing and Management - - - - - - - - - NPDES Grant Multi-year) - - $ - $ - Orange-Alamance Connector year) - - $ - 205# $ 205,1 NC Tomorrow CDBG(Multi-year) - - $ - $ - Jorlon Lake Watershed Nutrient Grant - - $ - $ - Growing New Farmers Grant - $ - $ - Historic Resources I for Grant $ 15,000 $ 25,000 0#000 $ 45,000 $ 45,000 Community d Environment 5,000 25,000 40,000 45,000 - - - 205,162 $ 250,1 Child Care Health-Smart Start $ 65,574 #574 $ - $ - Scattered Site Housing Grant - $ - $ - rr oro Growing Healthy Kids Grant - $ - $ - Healthy Carolinians - $ - $ - Health&Wellness Trust Grant - $ - $Senior Citizen Health From otio W ss; 98,120 2,065 $ 100,185 $ 134,935 134,935 CARES Grant-Aging(Muiti-Year) - 897,298 897,298 Dental Health-Smart Start - - - Intensive Home Visiting - - - Human Rights&Relations HUD Groat - - - nior Citizen Health Promotion Multi-Yr - $ - $ - niorN t Program Multi-bear) - $ - $ - Enhanced Child Services Coord- - $ - $ - Diabetes Education Program Multi-bear) - $ - $ - Specialty Crops Grant - $ - $ - Local Food Initiatives Grant - $ - $ - Reducing Health Disparities Groat Muni-Y 63,000 #000 56,906 56,906 Triple P Initiative Groat M u ti-Yr - - - Meaningful Use Incentive Groat M u ti-Yr 40,250 40,250 Emergency Solutions Groat-D M u ti-Y 103,583 103,583 103,583 103,583 Fly 2009 Recovery Act H PFD P - - - Community Response Program-D M i $ 68,156 $ 68,156 ,1 ,1 Susan G Kamen Groat - - - Building Futures Program-D M u ti-Yr 366,848 3004 369#852 369,852 369,852 Foster Mouth Opportunities-D 1-yr,may be renewable) $ 60,000 $ 60,000 Human ices 765,281 5,069 770,350 ,730,980 - - - - ,730,980 Hazard Mitigation Generator Project $ - $ - $ - uffr Zone Protection Iron - - - 00 MHz Communications Transition $ - $ - $ - Secure Our Schools-OCS Grant - - - Citizen Corps Council Grant $ - $ - $ - COPS 2008 Technology Program - _ _ COPS 2009 Technology Program $ - $ - $ - EM Performance Grant - - - 010 Homeland Security Grant-E $ - $ - $ - 0 11 Homeland Security Grant-E - _ _ Justice Assistance Act JAG Program $ - $ - $ - FEMA Assistance to Firefighters Grant - _ - Public Safety - - - - - - - - - T tai Evenditures $ 780#281 0#069 0#350 #775#980 - - - 205,162 $ 1,981,142 2 Attachment 2 Year-To-Date Budget Summary Fiscal Year 2015-16 General Fund Budget Summary Original General Fund Budget %206,776,110 Additional Revenue Received Through Budget Amendment#6 (February, 16, 2016) Grant Funds %36,005 Non Grant Funds '4,142,390 General Fund - Fund Balance for Anticipated Appropriations (i.e. Encumbrances) %1,317,958 General Fund - Fund Balance Appropriated to Cover Anticipated and Unanticipated Expenditures 1175,296 Total Amended General Fund Budget i.212,447,759 Dollar Change in 2015-16 Approved General Fund Budget %5,671,649 % Change in 2015-16 Approved General Fund Budget 2.74% Authorized Full Time Equivalent Positions Original Approved General Fund Full Time Equivalent Positions 862.625 Original Approved Other Funds Full Time Equivalent Positions 88.450 Position Reductions during Mid-Year (1.ole) Additional Positions Approved Mid-Year 1.000 Total Approved Full-Time-Equivalent Positions for Fiscal Year 2015-16 951.075