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Home My WebLink AboutORD-2016-012 Ordinance approving Budget Amendment #7 for Fiscal Year 2015-16 1 ORD-2016-012 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: March 22, 2016 Action Agenda Item No. 6-b SUBJECT: Fiscal Year 2015-16 Budget Amendment#7 DEPARTMENT: Finance and Administrative Services ATTACHMENT(S): INFORMATION CONTACT: Attachment 1. Budget as Amended Gary Donaldson, (919) 245-2453 Spreadsheet Paul Laughton, (919) 245-2152 Attachment 2. Year-To-Date Budget Summary PURPOSE: To approve budget ordinance amendments for fiscal year 2015-16. BACKGROUND: REVENUES: Department of Social Services 1. The Department of Social Services has received notification from the State of the following additional revenues: • Smart Start Subsidized Child Care program — receipt of $170,238 in additional funds. The department will pay programs funds directly to childcare providers. • Child Day Care program — receipt of $538,392 in additional funds. These additional funds will be used to provide childcare services and subsidies to low- income families. This budget amendment provides for the receipt of these additional funds. (See Attachment 1, column 1) SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this agenda item: • GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. 2 To promote self-sufficiency to low income families by providing the Day Care funding necessary for continued employment, school enrollment, or training activities. Department of Library Services 2. The Department of Library Services anticipates the following additional revenues: • Friends of the Library— receipt of$3,250 in additional funds. • Donations — receipt of $1,000 in additional funds from the Triangle Community Foundation These additional funds will be used to support a 2016 Summer Reading Kickoff event and additional training. This budget amendment provides for the receipt of these additional funds. (See Attachment 1, column 2) SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this agenda item: • GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. • GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION AND INEQUITY The fair treatment and meaningful involvement of all people regardless of race or color; religious or philosophical beliefs; sex, gender or sexual orientation; national origin or ethnic background; age; military service; disability; and familial, residential or economic status. • GOAL: CREATE A SAFE COMMUNITY The reduction of risks from vehicle/traffic accidents, childhood and senior injuries, gang activity, substance abuse and domestic violence. • GOAL: ENABLE FULL CIVIC PARTICIPATION Ensure that Orange County residents are able to engage government through voting and volunteering by eliminating disparities in participation and barriers to participation Summer Reading helps to create a safe community and encourage customers to engage in full civic participation by removing literacy barriers. Additionally, The conference being attended through this donation will provide educational components to create expanding ability to provide fair treatment and meaningful involvement of all people regardless of race or color; religious or philosophical beliefs; sex, gender or sexual orientation; national origin or ethnic background; age; military service; disability; and familial, residential or economic status through making technology available to all. Additionally, Summer Reading helps to create a safe community and encourage customers to engage in full civic participation by removing literacy barriers. Department on Aging 3. The Department on Aging anticipates additional revenue for the following programs: • Senior Health Insurance Information Program (51-11IP) — receipt of $4,201 from the N.C. Department of Insurance. This is a volunteer driven program that focuses 3 on annual re-enrollment of insurance and helping seniors to better understand their benefits. • In Praise of Age — receipt of $1,500 from Carolina Meadows in support of the In Praise of Age public television show that is produced by the Department on Aging. • Senior Center Instructors — receipt of $20,000 class enrollment fees to pay Senior Center instructors and related class expenses. • Medicare Improvements for Patients and Providers Act (MIPPA) — receipt of $1,933 from the N.C. Department of Insurance. These funds will be used for recruitment and training of volunteers to help seniors to better understand Medicare and aspects related to it. • Health Promotion Activities — receipt of an additional $1,512 from the N.C. Division of Aging and Adult Services for evidence-based health promotion activities. This budget amendment provides for the receipt of these additional funds. (See Attachment 1, column 3) SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this agenda item: • GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. • GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION AND INEQUITY The fair treatment and meaningful involvement of all people regardless of race or color; religious or philosophical beliefs; sex, gender or sexual orientation; national origin or ethnic background; age; military service; disability; and familial, residential or economic status. County Manager's Office 4. The County Manager's office anticipates additional revenue for the following: • Criminal Justice Resources — receipt of $31,200 in support of a Criminal Case Assessment Specialist position. At the January 21, 2016 BOCC meeting, the Board approved a new 1.0 full time equivalent Criminal Case Assessment Specialist position. Funding for this position will be supported by reimbursement from Cardinal Innovations. Annually, the County provides maintenance of effort funding to Cardinal Innovations to support mental health, substance abuse, and intellectual/developmental disability services. In FY 2015-16, Orange County allocated $1.3 million to its maintenance of effort payment, which includes a $107,500 reserve to support unforeseen needs. • Drug Treatment Court — receipt of $5,000 from the ABC Board and an appropriation of $20,000 from the General Fund's Unassigned Fund Balance in support of drug treatment court screening and client support activities. SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this agenda item: • GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION AND INEQUITY 4 The fair treatment and meaningful involvement of all people regardless of race or color; religious or philosophical beliefs; sex, gender or sexual orientation; national origin or ethnic background; age; military service; disability; and familial, residential or economic status. • GOAL: CREATE A SAFE COMMUNITY The reduction of risks from vehicle/traffic accidents, childhood and senior injuries, gang activity, substance abuse and domestic violence. Technical Amendment 5. This technical amendment provides for the transfer of revenues associated with the Criminal Justice Resource Office from the Department of Social Services to the County Manager's Office. The budget amendment provides for the transfer of revenue totaling $20,000 to cover expenses associated with Drug Treatment Court Program. (See Attachment 1, column 5) SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact associated with this item. FINANCIAL IMPACT: Financial impacts are included in the background information above. This budget amendment provides for the receipt of these additional funds and increases the FY 2015-16 budget in the General Fund by $778,226. RECOMMENDATION(S): The Manager recommends the Board approve the budget ordinance amendments for fiscal year 2015-16. Attachment 1. Orange County Proposed 2015-16 Budget Amendment The 2015-16 Orange County Budged Ordinance is amended as follows: J #4 County Manager's Office-C,1 RD Program: Recent of$31,244 from #5 TEChCIICa Cardinal Innovations to Amendment ent-County #3 Department an cover casts of a Manager's Office #1 Department of #2 Li Aging:additional funds: Criminal Case (MO)and Department Social SENICES additional funds: ($4°201 fiarrra NCDDI), Assessment Specialist of Social Services Encumbrance Budget as additional funds: x$1,544 from Carolina position;recent of (D55):transfer$20,000 Budget as ($3,254)from Friends Original Budget Budget as Amended Amended Through ($170,238)for 5r art Meadows},($20,000 $5,000 from the ABC in budgeted revenue Amended Through Carry Forwards afi tie l�i�rary and BSA#� Start 5u�sidy and fCQiTt class fEES), Board,and a$24,444 from D55 to CMD. x$1,444}from Triangle BSA#7 x$538,392}far Chid ($1,933 from NCDDI), appropriation from the Revenue funds are Day�� Car r unity Foundation and($1,512 farrra General Fund's from ABC Board and NCDAAS) Unassigned Fund are associated with the Balance in support of Criminiai JUStICE drug treatment court Resource Office SCCEEC1IClg and CIECIt 5UppaC't aCtIVItIES General Fund Revenue Property Taxes $ 147,551,332 $ - $ 147,551,332 $ 147,551,332 $ - $ - $ - $ - $ - $ 147,551,332 Sales Taxes $ 20,652,132 $ - $ 20,652,132 $ 20,652,132 $ - $ - $ - $ - $ - $ 20,652,132 License and Permits $ 313,000 $ - $ 313,000 $ 313,000 $ - $ - $ - $ - $ - $ 313,000 Aging $ 532,367 $ 532,367 $ 578,345 $ 7,646 $ 585,991 County Manager's office $ - $ - $ - $ 5,000 $ 20,000 $ 25,000 Social Services $ 9,709,839 $ 9,709,839 $ 12,748,971 $ 708,E30 $ (20,000) $ 13,437,601 Intergovernmental $ '15,000,278 $ - $ '15,000,278 $ '18,94Q,533 $ 708,630 $ - $ 7,646 $ 5,000 $ - $ 19 661,809 Charges for Senfice $ 10 766 030 $ - $ 10 766 030 $ 10 799 064 $ - $ - $ 20,000 $ - $ - $ 10 819 064 Investment Earnings $ 52 500 $ 52 500 $ 52 500 $ - $ - $ - $ - $ - $ 52 500 Miscellaneous $ 737 468 $ 737 468 $ 942,574 $ - $ 4,250 $ 'I,soo $ 31,200 $ - $ 979,524 Transfers from Other Funds $ 'I 052 600 $ 'I 052 600 $ 'I 052 600 $ 1,052,600 Fund Balance $ 10 650 770 $ 1,317,958 $ 'I'I 968 728 $ '12,'144,024 $ 20,000 $ 12 1G4Q24 Total General Fund Revenues $ 206,776,11 0 $ 1,317,958 $ 208,094,068 $ 2'12,447,759 $ 708,630 $ 4,250 $ 29,146 $ 56,200 $ - $ 213 245 985 Expenditures County Manager's Office $ 856,037 $ 856,037 $ 856,037 $ 56,200 $ 912,237 Governing&Management $ 17,114,39 $ 215, 12 $ 17,330,008 $ 17,397,131 $ - $ - $ - $ 5 ,200 $ - $ 17,453,331 General Services $ 21,381,050 $ 104,494 $ 21,485,544 $ 21,485,544 $ - $ - $ - $ - $ - $ 21,485,544 Community&Environment $ 8,339,213 $ 148,310 $ 8,487,523 $ 8,510,119 $ - $ - $ - $ - $ - $ 8,510,119 Department of Social Services $ 18,153,438 $ 612,1D3 $ 18,765,541 $ 21,869,679 $ 708,630 $ 22,578,3D9 Department on Aging $ 1,996,D88 $ 46,988 $ 2,043,076 $ 2,132,949 $ 29,146 $ 2,162,D95 Human Services $ 34,132,636 $ 727,958 $ 34,80,594 $ 38,207,950 $ 708, 30 $ - $ 29,14 $ - $ - $ 38,945,72 Public Safety $ 23,316 875 $ 120,39 $ 23,437,271 $ 23,535,712 $ - $ - $ - $ - $ - $ 23,535,712 Library Services $ 2,081 930 $ 1,188 $ 2,D83,118 $ 2,110 098 $ - $ 4,250 $ - $ - $ - $ 2,114,348 Culture&Recreation $ 2,866,171 $ 1,188 $ 2,87,359 $ 2,894,339 $ - $ 4,250 $ - $ - $ - $ 2,898,589 Education $ 94,484,25 $ 94,484,25 $ 94,484,25 $ - $ - $ - $ - $ - $ 94,484,25 Transfers but $ 5,141,513 $ 5,141,513 $ 5,932,708 $ - $ - $ - $ - $ - $ 5,932,708 Total General Fund Appropriation $ 206,776,110 $ 1,317,958 $ 208,094,08 $ 212,447,759 $ 708, 30 $ 4,250 $ 29,146 $ 5 ,200 $ - $ 213,245,985 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Attachment 2 6 Year-To-Date Budget Summary Paul: Fiscal Year 2015-16 includes $5,000 for Orange County's additional share of the General Fund :udget Summary Historic Resources Inventory Grant, and Original General Fund :udget $206,776,110 $72,956 in County funds Additional Revenue Received Through toward the OC Building :udget Amendment#7 (March 22, 2016) Futures Program Grant (BOA#1); $75,340 for the Grant Funds $36,005 Purchase of Mobile Field Non Grant Funds $4,920,616 Computing Units for the General Fund - Fund valance for Anticipated Sheriff's Department(BOA Appropriations (i.e. Encumbrances) $1,317,958 #1-B); $22,000 for the General Fund - Fund valance Appropriated to Purchase of a motorcycle Cover Anticipated and Unanticipated unit from drug forfeiture funds for the Sheriffs Expenditures $195,296 Department(BOA #4); Total Amended General Fund :udget 213,245,985 $20,000 in support of Dollar Change in 2015-16 Approved General drug treatment court screening and client :udget $6,469,875 support activities(BOA % Change in 2015-16 Approved General Fund #7) :udget 3.13% Authorized Full Time Equivalent Positions Original Approved General Fund Full Time Paul: Equivalent Positions 862.625 elimination of a vacant Original Approved Other Funds Full Time Senior Public Health Equivalent Positions 88.450 Educator position in the Grant Project Start Position Reductions during Mid-Year .111 smart(BOA#1) Additional Positions Approved Mid-Year 2.000 -- Total Approved Full-Time-Equivalent Paul: approved a 1.0 FTE Positions for Fiscal Year 2015-16 952.075 Criminal Case Assessment Specialist position in the County Manager's Office (1/21/16) approved 1.0 FTE position in Health related to the Central Permitting project (2/2/16)