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HomeMy WebLinkAboutAgenda - 03-29-2016 - 1 - Presentation of Manager’s Recommended FY 2016-21 Capital Investment Plan (CIP) 1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: March 29, 2016 Action Agenda Item No. 1 SUBJECT: Presentation of Manager's Recommended FY 2016-21 Capital Investment Plan (CIP) DEPARTMENT: County Manager and Financial Services ATTACHMENT(S): INFORMATION CONTACT: Attachment A. FY 2016-21 Capital Bonnie Hammersley, County Manager, Investment Plan (919) 245-2300 Presentation Gary Donaldson, Financial Services, Attachment B. County Manager's CIP (919) 245-2453 Transmittal Letter Paul Laughton, Financial Services, (919) 245-2152 UNDER SEPARATE COVER Attachment C. Manager Recommended FY 2016-21 Capital Investment Plan (Hard Copies to be Provided at the Meeting) Available Electronically at: http://www.co.orange.nc.us/departments/fi nance and administrative services.php PURPOSE: To receive the Manager's Recommended FY 2016-21 Capital Investment Plan to the Board of County Commissioners. BACKGROUND: For over 20 years, the County has produced a Capital Investment Plan (CIP) that establishes a budget planning guide related to capital needs for the County as well as Schools. The current CIP consists of a 5-year plan that is evaluated annually to include year-to- year changes in priorities, needs, and available resources. Approval of the CIP commits the County to the first year funding only of the capital projects; all other years are used as a planning tool and serves as a financial plan. Capital Investment Plan — Overview The FY 2016-21 CIP includes County Projects, School Projects, and Proprietary Projects. The School Projects include Chapel Hill Carrboro City Schools, Orange County Schools, and Durham Technical Community College — Orange County Campus projects. The Proprietary Projects include Water and Sewer, Solid Waste Enterprise Fund, and Sportsplex projects. 2 The CIP has been prepared anticipating continued slow economic growth of between 1-2% annually over the next five years. Many of the projects in the CIP will rely on debt financing to fund the projects. FINANCIAL IMPACT: There is no immediate financial impact associated with the presentation of the FY 2016-21 Capital Investment Plan. It is a long-range financial planning tool with a financial impact in FY 2016-17, if the first year of the CIP is approved by the Board of County Commissioners with the adoption of the Annual Budget. 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Sii ct .t--ID cu t be cn CI 7 s) '4 '( g . r cl i) c..) c . ?-i '4 P-51 C4 ct cu _,_, 15r4 _,_D _4_D • ,—, , _4_D g: © —,.,, (1) au ai Z 7.i CU bi3 CI) I CU ;28 0 • r 411 &3 t r-1 Ct mCcin CI) III ' ") Cf) Zil CU F—c—it p., P g: tl tD_ , CD CU ( ) .t—Di ct cO) al cu cu cc cc 44/ U = cm) Q' Q1 cu N CI--I O Z cn I cu . - 12-1 cp V1 cn cu E a . ,", 0 Cd cn E E 1 Cn :)?.• • , i -I • ;� 0 . •� � I AZ C7 CD 0 ti w Ov i•1 "14 a) t ci) tt te F4 411 z _,, . - 0 0 0 .4:1 as 11 . 4 ° CD CD O. IIP-Ii t ,__ --1 g be ci., ,z) , c) as g 0 , ,.., p O O r . c) 0 Attachment B 18 -1111 a J 1IV Iwpm°���U��rd���,��ui�i���;tlrt� rm� v, 101010101 11010101010101010101111mom 111 11111111 111111111 I- uuuuuuuu �u�u�u�u�u�u�u�u�u�u�u�I 00000 00,00 100000 qugn 0 no Il °poi 100000000 11111111111 ui �00 III�I��110 u iV.01,00 �lv 0. March 24, 2016 TO: Board of Orange County Commissioners FROM: Bonnie B. Hammersley County Manager RE: Manager's Recommended FY 2016-21 Capital Investment Plan I am pleased to submit the County Manager's Recommended Capital Investment Plan (CIP) for FY 2016-21 for your consideration. The CIP serves two important functions. First, it authorizes capital appropriations for the next fiscal year. These appropriations are recommended for projects that are currently underway, projects that advance the policy priorities of the Board of Orange County Commissioners, and projects that support parks and open space priorities, information technology and communication systems, and other critical infrastructure needs. The second purpose of the CIP is to plan for the future. The Plan contains detailed recommendations for capital projects five years into the future and more general descriptions of projects that would occur in the subsequent five years, projecting a total of ten years into the future. Recommended capital expenditures for FY 2016-17 total $72.9 million. Of this amount, $24.3 million is recommended for County capital projects, $1.0 million is recommended for proprietary fund spending including water and sewer projects, Solid Waste, and Sportsplex, and $47.6 million is recommended for school capital improvements. These funding levels assume the bond referendum for older school improvements and affordable housing initiatives is successful in November. The recommended FY 2016-17 CIP represents an increase of approximately $50 million compared to the FY2015-16 Approved CIP. Most of this increase ($42.5 million) is attributable to the first year allocation of general obligation bond proceeds for school capital projects ($40 million in FY 2016-17) and affordable housing ($2.5 million in FY 2016-17). The remaining portion of the increase of approximately $7.5 million can be attributed to the largest County projects recommended for FY2016-17, the Southern Branch Library and the completion of the Historic Rogers Road Sewer installation. These two investments represent a combined total of approximately$12 million. Continuation Funding Continuation funding is recommended for projects that are either currently underway or those for which planning funds were appropriated in prior years. Page I 1 19 • Southern Branch Library-$6.38 million In late 2015, the Board authorized to staff to begin discussions with the Town of Carrboro on the construction of a Southern Branch Library on a Town owned site located at 203 South Greensboro Street. The CIP assumes that these discussions will progress to a point where construction may commence during the next fiscal year. Along with the recommended capital commitment for design and construction costs, the CIP also recognizes additional operating expenses that will be required to operate another library branch totaling approximately$1.3 million annually. • Detention Facility-$500,000 Planning work for a new Detention facility began in FY 2015-16. The CIP recommends continuing that work during the next fiscal year with a second installment of planning and design funds and identifies approximately $20.5 million in FY 2017-18 to begin construction. Remaining on this timeline assumes that the lease terms of the selected, State owned site will be clarified this summer through the adoption of a local bill in the General Assembly. • Environment and Agriculture Center-$3.15 million in FY 2017-18 The Board recently approved a contract for architectural and engineering services to significantly remodel or construct a new Environment and Agriculture Center. Based on the need to carefully gather stakeholder input on the functionality and design of the facility and the timing of bidding and approval by the Local Government Commission, funding for construction was delayed for one year and included in the FY 2017-18 plan. • Historic Rogers Road Sewer Project-$5.68 million The Historic Rogers Road Sewer installation project is underway and on schedule. The Board recently authorized staff to proceed with easement acquisition, and construction is scheduled to begin in early 2017. Since the County will administer the construction contract with the Orange Water and Sewer Authority, the entire project cost is budgeted in the County's capital plan. However, these costs will be offset by contributions from the Town of Chapel Hill and the Town of Carrboro as either one time payments or annual installment payments to offset the cost of debt service. • Conservation Easements-$500,000 The CIP recommends continuing $500,000 in annual funding for conservation easements as part of the Lands Legacy program. This appropriation is intended to provide matching funds for State and Federal grants to acquire conservation easements to preserve prime or threatened farmland, sensitive natural areas, or water quality buffer lands. Policy Priorities The Board of Orange County Commissioners articulated several policy priorities during its annual retreat. The CIP recommends funding associated with many of those priorities as well as funding for projects that have been introduced and approved conceptually as part of the Board's regular legislative process. Page 12 20 • School Capital Improvements-$47.6 million The recommended CIP includes a total of$47.6 million to finance school capital improvements. Of this total, $40 million is contingent on the successful passage of a $120 million general obligation bond referendum scheduled for November. The CIP recommends that the total authorized amount be divided into three installments of $40 million in years one, three, and five of the five year plan. The funds are distributed between the two school districts based on their proportion of average daily membership. The remaining $7.6 million allocated for school capital projects is consistent with prior year allocations. This funding comes from a mix of sources including pay-as-you-go funds, lottery proceeds, Article 46 sales tax proceeds, and an additional $1 million in debt financed borrowing targeted at facility improvements in older schools. • Affordable Housing-$3.5 million One of the highest policy priorities expressed by the Board during its annual retreat was the development and maintenance of affordable housing in the County with an emphasis on affordable rental housing. Over the next several weeks, the Board will be considering the adoption of an Affordable Housing Strategic Plan which will guide the use of affordable housing funds. The CIP assumes that the $5 million general obligation bond for affordable housing is successful in November and that $2.5 million would be allocated for use in FY 2016-17, and the remaining $2.5 million would be authorized in FY 2018-19. While general obligation bond proceeds will likely be used to expand the number of affordable housing units in the County, the preservation of land for affordable housing represents another important strategy. The FY 2016-17 CIP recommends an additional $1 million to fund a land banking initiative started by the Board in FY 2015-16. • Community Centers-$35,000 The Board also identified the continued development of community centers as a policy priority for the coming year. The County has recently made investments in the Rogers Road Community Center and will open and begin programming at the Cedar Grove Community Center this summer. The CIP recommends beginning a new investment in the Efland-Cheeks Community Center by including $35,000 in planning and design funds in FY 2016-17 to expand and modernize the facility and improve landscaping. A total of$391,000 is recommended in FY 2017-18 to finance remodeling and landscaping work. • Senior Centers-$990,000 Seymour Center In 2015, the Board considered the space needs for the Seymour Center as part of the Southern Campus Master Plan report and expressed interest in addressing some of those short term space needs. The 2016-17 CIP recommends an interior remodel to increase programming space by 4,500 square feet as well as the addition of approximately 55 paved parking spaces to accommodate Senior Center users. Future facility needs for both the Seymour Center and the Jerry M. Passmore Center (formerly Central Orange) will be expressed in the Master Aging Plan which will inform future funding decisions. Page 13 21 • Economic Development-$145,000 Water and Sewer Projects The Board expressed interest in defining economic development objectives and increasing the number of living wage job opportunities in the County through economic development. The County has previously appropriated over $2.3 million to build out water and sewer infrastructure in the economic development districts to stimulate commercial and industrial development and job creation. The recommended CIP for FY2016-17 adds $120,000 to the Eno Economic Development District project for design and possible easement acquisition and provides $25,000 to purchase right-of-way access in the Buckhorn Economic Development District to make it more accessible to high capacity transportation corridors. • Facility Accessibility and Security Improvements-$190,000 One component of the Space Study Work Group was focused on facility accessibility for people with disabilities. The CIP recommends $190,000 in FY 2016-17 to fund significant accessibility improvements at the Whitted facility, the historic Courthouse, and security access doors throughout the County. The other accessibility improvements identified by the study do not meet the dollar threshold to be included in the CIP. Those improvements will be accomplished using operating budget resources. • Emergency Medical Services(EMS)Substation Colocation-$500,000 The Board has encouraged intergovernmental cooperation with our municipal partners. The FY2016-17 CIP recommends working with the Town of Chapel Hill to collocate an EMS substation with one of the Town's fire stations. The colocation opportunity reduces the initial cost of construction and promotes operating efficiency through the use of shared community space. The new facility would be located on Hamilton Road in the Glen Lennox area of Chapel Hill which provides ready access to a main transportation corridor and an area of dense population and development. The ambulance that would be located in this facility is currently staged out of a parking lot which lacks protection for the vehicle and sleeping quarters for staff. Parks, Open Space,and Trail Development The Board has consistently expressed support for parks, open space, and trail development that preserve natural areas of the County and promote nature activities for County residents. This support is represented by the Parks and Open Space Master Plan as well as the master plans that have been adopted for each individual park property. The FY2016-17 CIP recommends funding for the following projects. • Blackwood Farm Park-$1.26 million The master plan for Blackwood Farm Park highlights the historical significance of the agricultural activities that occurred there. The master plan also includes picnic shelters, trails, an amphitheater, and large open play fields. Funding recommended for FY2016-17 would improve access to the park from Highway 86 by installing a turn lane, improve the entrance to the park, and construct more parking. • Cedar Grove Park—Phase II -$60,000 Cedar Grove Park includes baseball/softball fields as well as basketball courts. The FY2016-17 appropriation would fund renovating and replacing the aging basketball courts. Page 14 22 • Mountains to Sea Trail-$521,000 A master planning effort for the Orange County segment of the Mountains to Sea Trail is currently underway for the segment of trail southwest of the Occoneechee Mountain. The FY 2016-17 appropriation would fund initial trail construction of dedicated trail segments, acquisition of easements, signage, and fencing. Additional funding for voluntary land acquisition would come from the Lands Legacy Program funds. • Hollow Rock Nature Park(New Hope Preserve)-$235,000 The Hollow Rock Nature Park is a joint effort by Orange County, Durham County, and the Town of Chapel Hill. Funding is recommended in FY2016-17 for site facilities such as parking, a driveway, trails and bridges, kiosks, and other low impact amenities. Part of the cost of these amenities ($117,500) is shared with Durham County. • River Park—Phase II -$50,000 The River Park project is done is collaboration with the Town of Hillsborough. As the Town proceeds with pedestrian improvements along Churton Street, the CIP recommends that the County improve the entryway to the park, signage, and stormwater facilities in FY2016-17. • Little River Park—Phase II-$100,000 Little River Park is also a joint effort with Durham County. Funding is recommended in FY2016-17 to repave the park entry road, expand parking, repave the ADA loop trail, and add a new maintenance shed. Half of these costs ($50,000)would be shared with Durham County. • Fairview Park Access and Parking Improvements-$325,000 The Board of Commissioners approved a plan to create a new access entry and parking lot for Fairview Park. The funding recommended in FY 2016-17 would complete those improvements. Information Technology and Communications Significant information technology and communication improvements are financed through the Capital Investment Plan. These projects maintain and expand the capabilities of the County's current information technology infrastructure, employ new technologies to better meet the needs of County residents, protect and store critical data, and improve internal operating efficiencies. • Information Technology Infrastructure-$500,000 The FY 2016-17 recommendations for Information Technology Infrastructure would fund server upgrades, end user device replacements, data storage, network improvements, and the continued deployment of wireless capabilities. Page 15 23 • Technology Improvements-$500,000 The FY2016-17 recommendation also includes technology improvements that have been recommended through the Information Technology Governance Council. These new technologies include encryption software, scheduling and mobile data terminals for Orange Public Transportation, mobile computing and automatic vehicle locator software for the Sheriff's Office, case management software for the Criminal Justice Resource office, and Countywide initiatives for to improve the Kronos timekeeping system, MUNIS Electronic Content Management System, and Performance and Training Management software for Human Resources. • Fiber Connections for County facilities-$60,000 The FY2016-17 recommendation also includes engineering services to begin a multiyear effort to connect all County facilities with publicly owned fiber connections. This project will be coordinated with other public sector entities to leverage existing fiber resources and reduce the cost of installing fiber independently. • Board of Orange County Commissioners Technology Initiatives-$50,000 An additional $50,000 is recommended to fund technology priorities defined by the Board of County Commissioners that may not be included in the other requests. • Communication System Improvements-$166,000 The County has been engaged in a multiyear effort to replace its radio communication equipment. For FY2016-17, $166,000 is recommended to finalize the replacement of radios for Emergency Services. The CIP identifies replacement of the Sheriff's radios in FY2017-18 to complete the County-wide replacement project. Critical Infrastructure Improvements The Recommended CIP also includes infrastructure investments that are important to the continued safety, security, and maintenance of County facilities and operations. • Hardened 911 Center-$980,000 The current 911 Center is located on the second floor of a steel framed building that does not provide an adequate level of security during storm events that produce very strong winds like a tornado or hurricane. The FY2016-17 CIP recommends funding for architectural, engineering and construction services to construct a 1,600 square foot hardened 911 Center as a primary location at 510 Meadowlands Road. The communication equipment for the project ($600,000) would be funded using State 911 Board funding. • Southern Human Services Facilities Expansion-$300,000 A facility programming study is currently underway to conduct a facility and space needs assessment for health and social services delivery. The recommendation for FY 2016-17 builds on the concept study by providing funds for design services. Page 16 24 • Other Critical Infrastructure Improvements for 2016-17 o Roofing Projects - $206,700 for the building housing the District Attorney and the Central Recreation building o Historic Courthouse Square - $40,000 to begin planning and design of landscaping and exterior brickwork improvements o Generator Projects - $375,000 to acquire and install emergency generators at the Animal Services facility, Cedar Grove Community Center, Efland-Cheeks Community Center, Rogers Road Community Center, and the Jerry M. Passmore Center (formerly Central Orange) Financing the Capital Investment Plan The Recommended Capital Investment Plan totals $72.9 million in total expenditures. Of that amount, $62.9 million is recommended to be financed by County funded debt. Other funding is derived from a variety of sources, ranging from cash or pay-as-you-go funds, to sales tax revenue. The recommended funding sources for the FY 2016-17 CIP is as follows: o General Obligation Bonds $42.5 millions o Debt Financing—County Funded $20.4 million o Debt Financing—Solid Waste $562,000 o Pay-as-You-Go—County Funded $4.67 million o Lottery Proceeds $1.36 million o Pay-as-You-Go—Sportsplex $320,000 o Partner Contributions $577,500 o Transfers from Other Capital Projects $260,000 o Register of Deeds Fees (Technology) $80,000 o Article 46 Sales Tax Proceeds $1.58 million o State 911 Funds $600,000 Appreciation and Next Steps A document as significant and complex as a Capital Investment Plan involves the great work of many County staff. I would like to thank each of the department directors who contributed their creativity and professional insights throughout this process. I would also like to thank the County's conscientious and dedicated staff from Finance and Administrative Services most notably Chief Financial Officer, Gary Donaldson, Deputy Finance Director, Paul Laughton, and Budget Analyst, Darrell Butts. Their sharp financial acumen, attention to detail, and impressive work ethic shaped and produced the document we are introducing today for the Board's consideration. I look forward to working with you over the next several weeks to improve upon the Manager's Recommended Capital Investment Plan. Please contact me or the Deputy Manager with any questions. 1 Contingent on successful passage of a bond referendum in November 2016. Page 17