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HomeMy WebLinkAbout2016-189-E Co. Mgr. - Community Empowerment Fund to design/implement online public resource database "OC Connect" DocuSign Envelope ID:64EBC657-51AC-4EF8-AD5C-3E50D999ACFF [Departmental Use Only] TITLE FY ORANGE COUNTY CONTRACT UNDER$15,000.00 NORTH CAROLINA THIS AGREEMENT, made and entered into this 15`'' day of March, 2016, ("Effective Date") by and between Orange County, North Carolina, a political subdivision of the State of North Carolina, (the "County"), party of the first part; and Community Empowerment Fund (the "Provider"), party of the second part; WITNESSETH: For the purpose and subject to the terms and conditions hereinafter set forth, the County hereby contracts for the services of the Provider, and the Provider agrees to provide the following services to the County in accordance with the terms of this Agreement, time being of the essence: The services and/or materials (hereinafter referred to collectively as "Services") to be furnished under this Agreement are as follows: See Exhibit A, OC Connect Collaboration Expansion, Scope of Work: 12/01/15 -6/30/16 which is hereby incorporated into this Agreement. The term of this agreement rendered shall be from March 15, 2016 to November 30, 2016. Provider represents and agrees that Provider is qualified to perform and fully capable of performing and providing the services required or necessary under this Agreement in a fully competent, professional and timely manner to the satisfaction of the County. Provider shall be responsible for all errors or omissions, in the performance of the Agreement. Provider shall correct any and all errors, omissions, discrepancies, ambiguities, mistakes or conflicts at no additional cost to the County. Provider agrees that Provider shall not sub-contract any of the services to be provided in this Agreement, nor shall Provider assign any right or responsibility granted or required by this Agreement,without the prior written approval of the County. SPECIFIC TERMS I. Payment: The County agrees to pay at the rates specified for Services satisfactorily performed in accord with this Agreement. The amount to be paid by the County shall not exceed six thousand, seven hundred and fify dollars, ($6,750). Payment shall be made within thirty (30) days of an invoice properly submitted to County. Should Provider fail to perform its duties under the terms of this Agreement, County may, without fault or penalty, withhold any payment associated with the work to be performed until such time as said work is completed. 2. Non—waiver: Failure by County at any time to require the performance by Provider of any of the provisions hereof shall in no way waive or affect the County's right hereunder to enforce the same,nor shall any waiver by the County of any breach be held to be a waiver of any succeeding breach or a waiver of this Non-Waiver Clause. 3. Independent Contractor: The Provider shall operate as an independent contractor and the County shall not be responsible for any of the Provider's acts or omissions. The Provider shall not be treated as an employee with respect to the Services performed hereunder for federal or state tax, unemployment or workers' compensation purposes. The Provider understands that neither federal, nor state, nor payroll tax of any kind shall be withheld or paid by the County on behalf of the Provider or the employees of the Provider. 4. Insurance: Provider shall obtain, at its sole expense, Commercial General Liability Insurance, Automobile Insurance, Workers' Compensation Insurance, and any additional insurance as may be required by County's Risk Manager as such insurance requirements are described in the Orange County Revised 1/16 1 DocuSign Envelope ID:64EBC657-51AC-4EF8-AD5C-3E50D999ACFF Risk Transfer Policy and Orange County Minimum Insurance Coverage Requirements (each document is incorporated herein by reference and may be viewed at http://www.orangecountync.gov/departments/purchasing division/contracts.php). If County's Risk Manager determines additional insurance coverage is required such additional insurance shall consist of (if no additional insurance required mark N/A as being not applicable). Provider shall not commence work until such insurance is in effect and certification thereof has been received by the County's Risk Manager. 5. Indemnity: The Provider agrees to defend, indemnify, and hold harmless Orange County from all losses, liabilities, claims, demands, suits, costs, damages or expenses (including reasonable attorney's fees) arising from bodily injury, including death, to any person or persons or damage to or destruction of any property caused in whole or in part by any negligent or intentional act or omission on the part of the Provider, its agents, or assigns directly or indirectly related to the Services to be performed pursuant to this Agreement on the part of the Provider. 6. Termination: This Agreement may be terminated at any time by mutual written agreement of the parties or by the County upon written notice to the Provider. County may suspend this Agreement upon reasonable notice to the Provider. 7. Entire Agreement and Signatures: The parties have read this Agreement and agree to be bound by all of its terms, and further agree that it constitutes the complete and exclusive statement of the Agreement between the parties unless and until modified in writing and signed by the parties. This Agreement together with any amendments or modifications may be executed electronically. All electronic signatures affixed hereto evidence the intent of the Parties to comply with Article 11A and Article 40 of North Carolina General Statute Chapter 66. 8. Priority: In determining the basic services to be provided, should any documents be referenced in or attached to this Agreement, the terms of this Agreement shall have priority in any conflict between the terms of referenced documents and the terms of this Agreement. 9. Governing Law: Both parties agree that this Agreement shall be governed by the laws of the State of North Carolina. Provider shall at all times remain in compliance with all applicable local, state, and federal laws, rules, and regulations including but not limited to all anti-discrimination laws. By executing this Agreement Provider affirms that Provider is and shall remain in compliance with Article 2 of Chapter 64 of the North Carolina General Statutes. 10. Dispute Resolution: Any and all suits or actions to enforce, interpret, or seek damages with respect to any provision of, or the performance or non-performance of, this Agreement shall be brought in the General Court of Justice of North Carolina sitting in Orange County, North Carolina. It is agreed by the parties that no other court shall have jurisdiction or venue with respect to such suits or actions. Binding arbitration may not be initiated by either Party, however, the Parties may agree to nonbinding mediation of any dispute prior to the bringing of such suit or action. 11. Non Appropriation: Provider acknowledges that County is a governmental entity, and the validity of this Agreement is based upon the availability of public funding under the authority of its statutory mandate. In the event that public funds are unavailable and not appropriated for the performance of County's obligations under this Agreement, then this Agreement shall automatically expire without penalty to County immediately upon written notice to Provider of the unavailability and non-appropriation of public funds. [SIGNATURE PAGE TO FOLLOW] Revised 1/16 2 DocuSign Envelope ID:64EBC657-51AC-4EF8-AD5C-3E50D999ACFF IN WITNESS WHEREOF, County and the Provider have signed this Agreement, effective as of the day first written above. ORANGE COUNTY PROVIDER (—�6'vuwt-t'cuSigned by: ocuSigned by: By �Awtw�t VS By: FA� t' ( fit sf Count t755E477... Title: 96C92B63621445B... 200 S. Cameron St. Community Empowerment Fund P.O. Box 8181 108 W. Rosemary Street Hillsborough,NC 27278 Chapel Hill,NC 27516 Revised 1/16 3 DocuSign Envelope ID:64EBC657-51AC-4EF8-AD5C-3E50D999ACFF Exhibit A 5 V�I�wd���,,, ��,,,011,.� J � J J J , J J, J f o 11nvo11c4...a Igo. 1 0, 0102 J1 1 J JJ J � J J J J � J JJJJJ J�JJJJJJJJJ �JJJJJJ JJJ JJ J J J J J JI JJ J , f , ai, , , r a 1 f f L , r �J 11 drill IlliiiiJ rail iln,rJ r�Jr r�Jrrim, I�JJ JJJ rJr J rrr J rr J r��rrJJJr�JrrJJJrrJr J rrJJ�J r IIIJilllio oIJJiIIIiI IIIIIi 1I ��dIl01JIiIIIIPI rrrrrrrftllttlNrrrrJitrrrt Itl�rJtl��rrrrfJrJrrrftllttllltllliil rrr�rrrJrrrrrrr�JJrrlll� Cost OC Ili, iv ect �1 X p a IIU° liii IIU° 1. IDesigi,i &i,id IIII' IIII o II e IIU° , OC yaa Iri Iri C U Ily as Iri II....H TINA I y IIp Iro M Irs IIr f Inl4I IIp II ua tf o Ir Irn______.__._ ________._ ____._____ _____.__._____._____. $2 1: , 0C yaa Iri Iri C U yaa Irn Irn ua Iri iI ty 1 iI d II: source )ua t«a I[3 a 5 -------------------------------------------------- $1,750 2. OIIU,ig6U,ig Access IIII,id SuIpIpart y!Irii qua Us& 11 aagIIInS.___._ _______ $1,2 / Ir 1: , II )uata V Irfficadori arid y!IIpdabilllllg____ $1, /yr l o ta:u l �In iI(i all: $3,750 :(::a..IL... .!n..!n..u~�..KK .IL.. 1.. .E000 TOTX1COST: "« I I: I III I S To be made payable to"Community Empowerment Fund." I A)I"d:,:G;S 108,W. Rosemary St. Chapel Hill, NC,27516 I 1 1 111111 111111 1111111 IIII II IIII III II��.III IIII IIII IIII ���� J J I I IIJJ II II y y l J I I J I J I � I J J J J J JJJJJ JJ JJJ,, JJJ JJ J � ������J�J�JJ�III�IIIJ�JJJ�JJJJ ��������IIIII III II III�� �������� ��� ��� �� �JIIIIII ��� I J J J JJJJJJJJJ JJJJJJJJJJrIJJJJJJJJ JJJJJ) J « « f J c J J J J r J JJJ .v 1 rr ,rr I I 11111111111111111111111��111111111111111111��IIIII�IIIII�IIIII�IIIIIIIIIIhIIIIII�(((((((((((((((J(JJ(J�(J�IIIIfff�flllJff�IIJNIIIJfffIIIIIIIIIIIIJIIIlIff1IIIIIII�IIIIIIIIIIIIII�IIfffflIIJJJ�IIIfrJ�flIIIIIJffIIIIIIIfffflllfllJJ�ffrrffffffffffff�IllffffffJJ�ffllllfffffffffffffllllllfflllffffffllllffffJfflllffffffllllllJllffffff�llllff«f«ffffffffffffllffffllfffffflffffllffffllffffllfffffl�f�IJffffffffffffl�fl�fffff�fl�fffff�fffff�fffffffffffflul((((((((��(�JJ�III�����JJ�ill�(((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((I DocuSign Envelope ID:64EBC657-51AC-4EF8-AD5C-3E50D999ACFF Nov 26 5 J � J J J , J J, J f o 11nvok4...a INo. 1 0, 0102 JJ J � J J J J � J JJJJJ JJ�1/11/1111 �JJJJJJ JJJ JJ J J J J J JI JJ J , f , ai, 1 f f L , r lllf drill IlliiilJ Nil 0101 r 11111((r1l ((III((((�((rrr((rrr(�((((�((((((�(((rrr J rr J rrrJJJr�JrrJJJrrJr J rrJJ�((((((�((((((ullll(IIIIIII olJJilllJl Ilullrolllll I�d11011IIlilluPl rrrrrrrftllttlNrrrrJitrrrt Itllff++t�tIIIIIN111rrrfJrJ rrrftllrtllltlliil rrr�rrrJrrrrrrr�JJrrlll� OC CunInect Cdd4buratiun III III a n s lil OC Connect was created as a first step towards Coordinated Entry(CE) and social service collaboration in Orange County. It is an online platform that utilizes the VI-SPDAT, prevention and diversion tactics, and a community resource database to coordinate homelessness services and resources.As of Feb 30th, 2015 it has been available through a training offered to individuals on the 100k Taskforce, and has served as the intake/entry process for referrals onto the Taskforce. In that timeframe 76 individual have been assessed using OC Connect. 50 of those individuals scored high enough on the VI-SPDAT to be referred onto the 100k Taskforce, prioritized for services according to their VI-SPDAT score, and connected to resources through the resource database. As a community Orange County has finished its migration from CHIN to NC HMIS and will now be developing CE primarily in HMIS.This proposal is to modify the existing OC Connect platform to work as a referral system into HMIS for Non-HMIS Partners,while also improving the quality, comprehensiveness and accessibility of the Orange County resource database component of OC Connect 1 , IIDesign and Devebprnent 1A. OC Coiiu,v�i'iect: III ours III°°°1111III 1 Illsul oval eul s ul eIeii,ul aIII IllsIIIatIoul ulv The current system facilitates the VI-SPDAT, prevention, diversion, and acts as a referral pipeline to the 100K Taskforce under one shared login. Modifications will be made to allow partners to utilize unique logins and incorporate a HMIS referral system when any client is identified as literally homeless.This system will be developed in close partnership with staff from the North Carolina Coalition to End Homelessness (Orange County's HMIS Local System Administrator). Unique logins will also provide the capacity for users to communicate with each other. In future developments this will also allow for partners to engage in organizational chat and knowledge forums, maintain and update their organizations listing and services, and even accept their own referrals from the public or other partner agencies. 1III'I ® 0 C C o iiu i iiui iect: Coiiniinuiiiuty WuAe III'Zesooul ce III' atalll ase The current system provides a searchable and categorized database of resources that is available to partners using the platform. Modifications will be made to make the OC Connect Resource Database available through a public website and will include a feature to allow a public user to propose corrections or additions to the database. We want this database to be the 'go to place' for information about resources in our community for all partner organizations and residents too. I f I 1 1 III 111 1 11 11 111 I 1 1 111111 I 111111 1 1111111 1111 111111 1111111.111 1111111111111111) J J I 1 l JJJJ 11 Il y Ul JJ J J J J 11 1 I J 1 J JJJ 1 ) J J J J 1 JJ 1 1 � II I I I 1 J JJJ 1 JJJJJ 1 ) JJJ,, JJJ 1 J ) J ) 11111111111111111111111111.111111111 IIII 1111111111 III III 11111 . 111111111 III 1 J ) J 11,1111111 rIJJJJJJJJJJ))JJJJ)JJ,J 111111 11 1 11111 1 J JJ . 111 J 111 l l 11 1 11 JJJ )1) JJ 1J 11, JJ JJJJ JJ 1 1 1 1111 1 1 111 , 1 1 J 1, 11.. 1 JJ J J 1 L J J J J J JJ , .v t rr ,rr I 1 I I IIIIIIIIIIIIIIIIIIIIIIII��IIIII�IIIIIIIIIIII��IIIII�II�I1111111��IIIIIIIIIIh11J��(((((((((������J�JJ�J��J��rrr fff��rr�ff�r J�rr Jfffrrrrrrr fffrr rJffrr rff�r ffffrr Hlrrrrr fffffrr r�rr ffl�r JJJ�rrr lrJ��rrrrr Jffrr r�rrr fffrrrr rr JJlffrrffffffffffff�rrr ffffffJJtffrrrr fffffffffffffrrr Jl�rr fffff�rrr ffffJr�rr ffffffrrrrrr Jrr ffffff�rrrr fff«fffffffffff�r fff�r ffffffr fffrrr ffffrr fff�r fffffJr�J�ffffffffffJ�J�ffffJ�J�ffff�ffffJ�fffffff�fffff�i((((((((���rJJ1������JJ��i����������������������������������������������������������������������1 DocuSign Envelope ID:64EBC657-51AC-4EF8-AD5C-3E50D999ACFF Nov 26 5 J � J J J , J J, J f o 11nvok4...a Mo. 1 0, 0102 JJ J � l J J J � J JJJJJ JJ�1/11/1111 �JJJJJJ JJJ JJ J J J J J JI JJ ,� JJ J J J F1, o o v , , f / / r , , ll 1 f f L , r lllf drill IlliiilJ Nil 0101 r 11111((r1l�r(((III(((i((rrr((rrI(((1�1((((((�(((rrr J rr J rrrJJJr�JrrJJJrrJr J rrJJ�((((((�((((((ullll(IIIIIII olJJilllJl Ilullrolllll I�dIl0lrlllilluPl rrrrrrrftllttlNrrrrJitrrrt Itllff++t�tIIIIIN111rrrfJrJ rrrftllrtllltlliil rrr�rrrJrrrrrrr�JJrrlll� )ng iIIIng Access and Support Ir 2A. UiiiiIILque Useiir Ill o Illuls.s In order to provide access to partners through unique logins,we will need to pay an annual fee of$1,200 to Salesforce.com.As stated above this cost will provide us with unique logins for each partner ' increasing the security and integrity of the platform while expanding the platform's potential for inter-agency collaboration'. 211111 III' ata Veii,IIIflcatoiii ails III a "I iil The resources have been compiled from CEF's internal Resource Database and combined with databases used by our partners. Our team of over 100 Volunteer Advocates is trained to actively use the resource database and report any inconsistencies or necessary updates. In addition, CEF's Operation Coordinator will work with a team of Advocates and CEF Staff to annually comb through each resource and verify/update the information. The team will also seek out and incorporate other databases and resources that have not yet been included. yustt il111 a 11thIlil y We will create an online platform where social service partners can go to access community resources, to engage in dialogue about solutions for our community, and to have all their clients incorporated into a referral pipeline for HMIS.The system is used and monitored daily by over 160 Advocates through the Community Empowerment Fund(CEF), and will be engaged regularly by partners on the 100K Taskforce..We want to grow that capacity and engagement and are confident that the the community will continue to support its growth and development. IIFbLure III. eveII II II IenLI Future developments will allow for partners to engage in organizational chat and knowledge forums, maintain and update their organizations listing and services, and even accept referrals from the public or other partner agencies.We are carefully exploring these functionalities working alongside our HMIS administrators and representatives from the National Coalition to End Homelessness. I I 1 1 III 111 1 11 11 111 I 1 1 111111 I 111111 1 1111111 1111 111111 1111111.111 1111111111111111) J J I 1 l JJJJ 11 Il y Ul JJ J J J J 11 1 I J 1 1 111 1 ) J J J J 1 JJ 1 1 � 1 J JJJ 1 JJJJJ 1 ) JJJ,, JJJ 1 J ) J ) 1�1�1�1�1�1111�1111�1 ���1111 VIII III 1111111 III III ��� �� �IIIIIIII III I J ) J 1111)1111 rIJJJJJJJJJJrIJJJJJ JJJ 111.111 L J J J J J JJ , .v t rr ,rr I I 11111111111111111111111��111111111111111111��IIIII�IIfII�IIIII�IIIIIIIIIIhIIIIII�(((((((((((((((J(JJ(J�(J�IIIIfff�flllJff�IIJNIIIJfffIIIIIIffflllJfflllff1lffffll�IIIIIIffffflll�IlfffflllJJJ�IIIfrJ�flIIIIIJffIIIIIIIfffflllfllJJ�ffrrffffffffffff�IllffffffJJ�ffllllfffffffffffffllllllfflllffffffllllffffJfflllffffffllllllJllfffffflllllff«f«ffffffffffffllffffllfffffflffffllffffllffffllfffffl�f�lJffffffffffffl�fl�fffff�fl�ffffftfffff�fffffffffffff�l((((((((��(�JJ�III�����JJ�ill�(((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((I DocuSign Envelope ID:64EBC657-51AC-4EF8-AD5C-3E50D999ACFF TAX ID: R,RECIPIENT: Orange Coun Partnership to End Homelessness LOCATION: Orange County, North Carolina TOTAL AWARD: $6,759 1 Till,, DUNS: 044041796 COC PROGRAM GRANT NUMBER: NC0326L4F131400 (,,0N1t E<NVVY AND rEVV--1,L0p,,0ENT FY 2014 CONTINUUM OF CARE PROGRAM GRANT AGREEMENT Ij This Grant Agreement("this Agreement")is made by and between the United States Department of Housing and Urban Development ("HUD")and Orange County Partnership to End Homelessness(the"Recipient"), This Agreement is governed by Title IV of the McKinney-Vento Homeless Assistance Act 42 U.S.0 11301 et.seq.(the"Act")and the Continuum of Care Program regulation(the"Regulation"). The terms"Grant"or"Grant Funds"mean the funds that are provided under this Agreement. The term"Application"means that application submissions on the basis of which the Grant was approved by HUD, including the certifications,assurances and any information or h- documentation required to meet any grant award condition. All other terms shall have the meanings given in the Regulation. The Application is incorporated herein as part of this Agreement,except that only the project listed,and only in the amount listed on the Scope of Work, is funded by this Agreement. In the event of any conflict between any application provision and any provision contained in this Agreement,this Agreement shall control. The Scope of Work Exhibit for the FY 2014 CoC Program Competition is attached hereto and made a part hereof. If appropriations are available for Continuum of Care grants;and if Recipient applies under a Notice of Funds Availability published by HUD;and,if pursuant to the selection criteria in the Notice of Funds Availability,HUD selects Recipient and the project for renewal,then additional exhibits may be attached to this Agreement. Those additional exhibits,when attached,will also become a part hereof. The effective date of the Agreement shall be the date of execution by HUD and it is the date use of funds under this Agreement may begin. If the project funded b this Agreement is a new project, Recipient and HUD will set an operating start date in LOCCS for the project, 9 pl Y g pl p p g pl which will be used to track expenditures and to determine when the project is eligible for renewal. If this Agreement renews funding for a project, the term of this Agreement shall begin at the end of the Recipient's final operating year for the grant being renewed,and eligible costs incurred for the project between the end of Recipient's final operating year under the grant being renewed and the execution of this Agreement may be paid with funds from the first operating year of this Agreement. This Agreement shall remain in effect until termination either: l)by agreement of the parties;2)by HUD alone,acting under the authority of 24 CFR 578.107;or 3)upon expiration of the final operating year of the project funded under this Agreement. f Recipient agrees: 1) To ensure the operation of the project listed on the Scope of Work in accordance with the provisions of the Act and all requirements of the Regulation; 2) To monitor and report the progress of the project to the Continuum of Care and HUD; 3) To ensure,to the maximum extent practicable,that individuals and families experiencing homelessness are involved,through employment, provision of volunteer services,or otherwise,in constructing, rehabilitating, maintaining,and operating facilities for the project and in providing supportive services for the project; 4) To require certification from any subrecipient that: a) Subrecipient will maintain the confidentiality of records pertaining to any individual or family that was provided family violence prevention or treatment services through the project; b) The address or location of any family violence project assisted with grant funds will not be made public,except with written authorization of the person responsible for the operation of such project; c) Subrecipient will establish policies and practices that are consistent with,and do not restrict,the exercise of rights provided by Subtitle B or Title VII of the Act and other laws relating to the provision of educational and related services to individuals and families experiencing homelessness; d) In the case of a project that provides housing or services to families,that subrecipient will designate a staff person to be responsible for ensuring that children being served in the program are enrolled in school and connected to appropriate services in the community,including early childhood programs such as Head Start, Part C of the Individuals with Disabilities Education Act, and programs authorized under Subtitle B of Title VII of the Act; e) The subrecipient, it officers and employees are not debarred or suspended from doing business with the federal government;and f) Subrecipient will provide information,such as data and reports,as required by HUD;and 5) To establish such fiscal control and accounting procedures as may be necessary to assure the proper disbursal of,and accounting for grant funds in order to ensure that all financial transactions are conducted,and records maintained in accordance with generally accepted accounting principles, if the Recipient is a Unified Funding Agency; f DocuSign Envelope ID:64EBC657-51AC-4EF8-AD5C-3E50D999ACFF 6) To monitor subrecipient match and report of match to HUD; 7) To take the educational needs of children into account when families are placed in housing and will,to the maximum extent practicable, place families with children as close as possible to their school of origin so as not to disrupt such children's education; 8) To monitor subrecipient at least annually; 9) To use the centralized or coordinated assessment system established by the Continuum of Care as required by 24 CFR 578.7(a)(8). A victim service provider may choose not to use the Continuum of Care's centralized or coordinated assessment system,provided that victim service providers in the area use a centralized or coordinated assessment system that meets HUD's minimum requirements and the victim service provider uses that system instead; 10) To follow the written standards for providing Continuum of Care assistance developed by the Continuum of Care,including the minimum requirements set forth in 24 CFR 578.7(a)(9); 11) Enter into a subrecipient agreement requiring subrecipient to operate the project in accordance with the provisions of this Act and all requirements under 24 CFR 578;and 12) To comply with such other terms and conditions as HUD may have established in the applicable Notice of Funds Availability. HUD notifications to the Recipient shall be to the address of the Recipient as stated in the Application,unless HUD is otherwise advised in writing. Recipient notifications to HUD shall be to the HUD Field Office executing the Agreement. No right, benefit or advantage of the Recipient hereunder may be assigned without prior written approval of HUD. The Agreement constitutes the entire agreement between the parties hereto,and maybe amended only in writing executed by HUD and the Recipient. Nothing in this Grant Agreement shall be construed as creating or justifying any claim against the federal government or the grantee by any third party. By signing below, Recipients that are states and units of local government certify that they are following a current HUD approved CHAS (Consolidated Plan). This Agreement is hereby executed on behalf of the parties as follows: UNITED STATES OF AMERICA Secretary of Housing and Urban Development Recipient , R IQ/ Orange County Partnership to End Homelessness (Signature) (Name of Organization) Gary A. Dimmick Director Office of Community Planning&Development (Typed Name and Title) (Signature of Authorized Off I (Date) (Typed Name and Ti of Authorized Of' al) 1 (Date) ( G ( I DocuSign Envelope ID:64EBC657-51AC-4EF8-AD5C-3E50D999ACFF TAX ID: 56-6000327 PROJECT LOCATION: Orange County,North Carolina COC PROGRAM GRANT NUMBER: NC0326L4F131400 RECIPIENT: Orange ty Partnership to End Homelessness DUNS: 044041796 F SCOPE OF WORK FOR FY 2014 COMPETITION 1) This Agreement is governed by the Continuum of Care Program's Interim Rule attached hereto and made a part hereof as Exhibit Ia. Upon publication for effect of a Final Rule for the Continuum of Care Program,the Final Rule will govern this Agreement instead of the Interim Rule. The project listed on this Exhibit at 3 below,is also subject to the terms of the FY 2014 Notice of Funds Availability. 2) The Continuum that designated Recipient to apply for grant funds is not a high-performing community. 3) Recipient is not a Unified Funding Agency and was not the only Applicant the Continuum of Care designated to apply for and receive grant funds and is not the only Recipient for the Continuum of Care that designated it. HUD's total funding obligation for this grant is$6,759 for project number NC0326L4F131400. In accordance with 24 CFR 578.105(b), Recipient is prohibited from moving more than 10%from one budget line item in a project's approved budget to another without a written amendment to this Agreement. The obligation for this project shall be allocated as follows: r a) CoC Planning Costs $ 6,759 b) Acquisition $ 0 c) New Construction $ 0 d) Rehabilitation $ 0 e) Leasing $ 0 f) Rental Assistance $ 0 g) Tenant-based rental assistance $ 0 h) Project-based rental assistance $ 0 i) Sponsor-based rental assistance $ 0 j) Supportive Services $ $ 0 k) Operating Costs $ $ 0 1) HMIS $ $ 0 m) Administration $ $ 0 4) No funds for new projeccts may be drawn down by Recipient until HUD has approved site control pursuant to 24 CFR 578.21 and§578.25 and no funds for renewal projects may be drawn down by Recipient before the end date of the project's final operating year under the grant that has been renewed. 5) Nothing in this Grant Agreement shall be construed as creating or justifying any claim against the federal government or the grantee by any third party. This Agreement is hereby executed on behalf of the parties as follows: ) UNITED STATES OF AMERICA Secr; ry of Ho ising and Urban De elopment Recipient Orange County Partnership to End Homelessness ' A (Signature) (Name of Organization) U Gary A.Dimmick Director,Office of Community Planning&Development (Typed Name and Title) (Signature of Authorized Official) a (Date) 820 '7 r")d �' Na-1,ntrl-e,-5 if ® 4 (Typed Name and Title of Authorized 0 ficial) c# (Date) II: DocuSign Envelope ID:64EBC657-51AC-4EF8-AD5C-3E50D999ACFF U.S.DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT fi N7 }� Greensboro Field Office /IYO Office of Community Planning&z Development y 1500 Pinecroft Road,Suite 401,Asheville Building Greensboro,NC 27407-3838 y (336)547-4000,ext.2802 uww.hudgov t espunol.hudgov December 8,2015 D E4 Ms.Jamie Rohe Orange County Partnership to End Homelessness P 0 Box 8181 Hillsborough,NC 27278 Dear Ms.Rohe: Congratulations on the final selection of Orange County Partnership to End Homelessness, under the Continuum of Care Program grant NC0326L4FI31400. The agency met all conditions attached to the award for this grant. The U.S.Department of Housing and Urban Development's (HUD)total fund obligation for this grant is$6,759. Enclosed are three copies of the Grant Agreement and Scope of Work for the FY 2014 Competition,which constitutes the agreement between this agency and HUD,and is a new process for grant renewals. Please have the Chief Executive Officer sign all original copies(must have original signatures) and return them to this office within 10 days from receipt of this letter for processing, After the agreement is fully executed by HUD,a copy of the agreement(s)will be forwarded to the agency for its files. We thank the Orange County Partnership to End Homelessness,for its commitment to assisting homeless persons and look forward to working with the agency to eliminate homelessness. If there are any questions,please contact Michael Johnson at(336) 851-8168. Sincerely, .'' Gary A.Dim elz .. - Director Office of C munity Planning&Development Enclosures DocuSign Envelope ID:64EBC657-51AC-4EF8-AD5C-3E50D999ACFF BB&T INSURANCE SERVICES INC/PHS PO BOX 29611 CHARLOTTE NC 28229 Orange County PO Box 8181 200 S CAMERON ST HILLSBOROUGH NC 27278 ACORD 25(2014/01) DocuSign Envelope ID:64EBC657-51AC-4EF8-AD5C-3E50D999ACFF MDD DATE(MM/DD/YYYY) A`---'"R© CERTIFICATE OF LIABILITY INSURANCE 8054 1/22/2016 THIS CERTIFICATEIS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT:If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed. If SUBROGATIONIS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: BB&T INSURANCE SERVICES INC/PHS Pao"ro,Ext): (866) 467-8730 (a,No): (888) 443-6112 272545 P: (866) 467-8730 F: (888) 443-6112 ADDRIESS: PO BOX 29611 INSURER(S)AFFORDING COVERAGE NAIC# CHARLOTTE NC 28229 INSURERA: Sentinel Ins Co LTD 11000 INSURED INSURER B INSURER C: COMMUNITY EMPOWERMENT FUND INSURER D: 108 W ROSEMARY ST INSURER E: CHAPEL HILL NC 27516 INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SURR POLICYNUMBER POLICYEFF POLICYEXP LIMITS LTR IN SR WUD MM/DD/YYYY MMDD YYY COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE s2, 000, 0 0 0 CLAIMS-MADE OCCUR DAMAGE TO RENTED 1 000, O O O _7 171 PREMISES(Ea occurrence) r A X General Liab 22 SBM BN9653 01/26/2016 01/26/2017 MED EXP(Any one person) $10, 000 PERSONAL&ADV INJURY s2, 000, 0 0 0 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE s4, 000, 0 0 0 POLICY El ECT ❑X LOC PRODUCTS-COMP/OP AGG s4, 000, Q Q Q OTHER: AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT 000 (Ea accident) s2, 000, ANY AUTO BODILY INJURY(Per person) AUTOS AUTOS A A O SCHEDULED 22 SBM BN9653 01/26/2016 01/26/2017 BODILY INJURY(Per accident) X HIRED AUTOS X NON-OWNED PROPERTY DAMAGE AUTOS (Per accident) UMBRELLA LIAB OCCUR EACH OCCURRENCE EXCESS LIAB CLAIMS-MADE AGGREGATE DED I RETENTION$ WORKERS COMPENSA TION PER OTH- ANDEMPLOYERS'LIABILITy STATUTE I ER ANY PROPRIETOR/PARTNER/EXECUTIVE YIN E.L.EACH ACCIDENT OFFICER/MEMBER EXCLUDED? NIA (Mandatory in NH) ❑ E.L.DISEASE-EA EMPLOYEE If yes,describe under E.L.DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS below DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Those usual to the Insured' s Operations . CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED Orange Count BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE g y DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. PO BOX 8181 AUTHORIZED REPRESENTATIVE 200 S CAMERON ST HILLSBOROUGH, NC 27278 / ©1988-2014 ACORD CORPORATION.All rights reserved. ACORD 25(2014/01) The ACORD name and logo are registered marks of ACORD DocuSign Envelope ID:64EBC657-51AC-4EF8-AD5C-3E50D999ACFF COMMEMP OP ID: LH r IOAO "I'i� ,. r ATE(MM/DD/YYYY) 08/12/2015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). CONTACT PRODUCER Phone: 919-682-4814 NAME: Lee Hammond The Sorgi Insurance Agency Fax:919-682-4906 PHONE 919-682-4814 FAX 16 Consultant Place Suite 102 A/C No Ext: A/c No): 919-682-4906 Durham,NC 27707 EMAIL James E.Sorge,CIC s: lee @sorgiinsurance.COm INSURER(S)AFFORDING COVERAGE NAIC# INSURER A:Erie Insurance Exchange 26271 INSURED Community Empowerment Fund INSURER B: 108 W.Rosemary St. Chapel Hill,NC 27516 INSURER C: INSURER D: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER MPOLICY /D/ YYYY MMI POLICY LIMITS L7R GENERAL LIABILITY EACH OCCURRENCE $ COMMERCIAL GENERAL LIABILITY DAMAGE TO RENTED PREMISES Ea occurrence $ CLAIMS-MADE [::] OCCUR MED EXP(Any one person) $ PERSONAL&ADV INJURY $ GENERAL AGGREGATE $ GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OP AGG $ POLICY PE LOC $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT Ea accident $ ANY AUTO BODILY INJURY(Per person) $ ALL OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS AUTOS NON-OWNED PROPERTY DAMAGE $ HIRED AUTOS AUTOS Per accident UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED RETENTION$ $ WORKERS COMPENSATION X WC STATU- OTH- AND EMPLOYERS'LIABILITY TORY LIMITS ER Y/N A ANY PROPRIETOR/PARTNER/EXECUTIVE Q921100539 08/11/2015 08/11/2016 E.L.EACH ACCIDENT $ 100,00 OFFICER/MEMBER EXCLUDED? ® N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ 100,00 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ 500,00 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (Attach ACORD 101,Additional Remarks Schedule,if more space is required) CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Orange County THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 9 y ACCORDANCE WITH THE POLICY PROVISIONS. 200 S. Cameron St. Hillsborough, NC 27278 AUTHORIZED REPRESENTATIVE . ©1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25(2010/05) The ACORD name and logo are registered marks of ACORD